Council MIN 10-03-1989 Special
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SPECIAL MEETING FEDERAL WAY CITY COUNCIL
MINUTES
October 3, 1989
The special meeting work session of the Federal Way City council
was called to order by Consulting City Manager, Rich Conrad at
6:05 p.m. at the Educational Service Center, 31405 18th South.
ROLL CALL was deferred until the regular meeting at 7:00 p.m.
ITEMS OF BUSINESS
Facilities and Staff - King County Offer
It was noted that King County staff were not present but may
arrive later in the evening to discuss their offer. The
Council discussed possible alternatives to the fire station
site, and how to obtain lease or rental rates comparisons.
Councilmember Gates offered to secure an estimate on window
and floor coverings for the police precinct building prior
to tomorrow night's meeting.
MOTION was made by Councilmember Stead, seconded by
Councilmember Ertel, to contact King county tomorrow for
immediate use of the Steel Lake Fire Station as a temporary
city hall, for an undetermined period of time, including any
available office equipment or other facilities that may be
provided. Motion passed unanimously by voice vote.
Interqovernmental Loan - King Countv Offer
The Council discussed a loan from the State of Washington
that has already been approved by the Governor's Office, in
the amount of $50,000 at 0% interest. It was suggested that
it may not be too late to change the status from a loan to a
grant.
MOTION was made by Councilmember Handmacher, seconded by
Councilmember Stead to request the State make a grant in the
amount of $50,000 to the city of Federal Way for startup
costs, instead of a loan in the same amount. Motion passed
unanimously by voice vote.
The Consulting city Manager offered the services of Mercer
Island's City Attorney to review the loan or grant
documents.
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Liability Insurance
Mr. Jack Stanford distributed his report, already submitted
to the Financial committee, to the Council. He then
outlined the steps necessary to insure the City of Federal
Way, and suggested Municipal Research and Services Center
(MRSC) be contacted with regard to the date insurance should
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commence. Mr. Pat Mason, from MRSC, offered to research the
answer to this question.
stanford advised the Council of their three main exposures:
general liability, public officials errors and omissions,
and professional liability. He went on to recommend either
a first dollar insurance program or a self retention pool
with excess coverage.
The Consulting City Manager reported that Washington cities
Insurance Authority's Lewis Leigh will attend a future
meeting to discuss insurance, should the Council so desire.
It was the sense of the Council to continue discussion of
insurance at tomorrow evening's meeting, at which time
stanford will present cost information about the immediate
purchase of errors and omissions insurance.
Rules and Procedures
The Consulting City Manager drew the Council's attention to
a proposed resolution concerning Council procedures. He
explained that the state Open Public Meetings Act specifies
that a group of four or more Councilmembers constitutes a
meeting of the Council. Therefore, a committee structure
of four Councilmembers per committee is not advisable.
The Council went on to discuss their meeting venue, and
decided to remain in the Educational Service District Board
Room until City Hall space is leased. After discussion, it
was the sense of the Council to delete the first paragraph
of section l2.b. starting with "No member" and ending with
"by the Council". Further, it was the sense of the Council
to formally adopt their rules and procedures during the
regular session immediately following.
ADJOURNMENT
MOTION was made by Councilmember Stead, seconded by
Councilmember Ertel to adjourn the special meeting to
the 7:00 p.m. regular meeting.
Deb~ ~~~
Consulting City Clerk
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