Council MIN 10-10-1989 Special
SPECIAL MEETING OF THE FEDERAL WAY CITY COUNCIL
MINUTES
October 10, 1989
The special meeting work session of the Federal Way City Council
was called to order at 7:35 a.m. at Coco's Family Restaurant
located at 32065 Pacific Highway South, Federal Way, WA.
ROLL CALL: Present: Stead, Webster, Gates, Templeton, Handmacher
(arrived at 7:40 a.m.), Marks (arrived at 7:37 a.m.) and Mayor
Ertel.
Mayor Ertel proceeded with the agenda discussion items as
published.
ITEMS OF BUSINESS
1. Review of resolution establishinq committee structure. A
general discussion of the resolution followed. Councilmember
stead pointed out that the Council may wish to review the
committees structure in a year. Greg Prothman, City Manager
of Des Moines, suggested that the Council consider
dissolving of all committees on October 5, 1990 in the
absence of a majority vote of the Council. The proposition
was moved by Stead, seconded by Templeton. The motion passed
unanimously.
Councilmember Handmacher pointed out the need for the inclusion
of the words "Council approval" in section 2.
2. Re~ort on Interim Manaqer - . Councilmember Stead, Facilities
and Personnel Committee Chair,reported that two executive
search firms would be in attendance at the Council's regular
meeting later that night; Waldron and Company and Jensen &
Oldani. He reported that Waldron's proposal included a cost
of $2,000 for the interim manager search but that the funds
would be applied to the search for a permanent manager
should the Council choose Waldron for that work as well. He
also reported that Allen Locke has been contacted about the
interim manager's position but that Mr. Locke responded that
he would not seek the position. No decisions were made.
Facilities Report: Councilmember Stead brought up the issue of
volunteers and/or paid individuals to staff the Fire House
(City Hall) location. Consulting City Manager Conrad
suggested the Council also consider a temporary agency to
hire trained staff. No decisions were made.
3. Report on Logo and Siqnage Process. No report was given. The
Chair passed onto the next item.
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COpy
4. Official Newspaper Selection - Draft Solicitation Letter.
Councilmember Gates, Finance and Budget Committee chair,
distributed copies of a draft solicitation letter. There was
a discussion of having two official newspapers but
ultimately the idea was dropped. Gates pointed out the
selection criteria: rates, deadlines, location, circulation.
Frequency of coverage was subsequently added to the list.
Prothman suggested the council advertise for bids rather
than solicit interest by letter. He offered to have the city
of Des Moines place the ad on Federal Way's behalf.
Councilmember Stead moved to accept the suggestion and the
offer. Templeton seconded. The motion passed unanimously.
5. Resolution Endorsing E-9ll Ballot Proposition - Councilmember
Webster moved to place the resolution on the Council's
agenda for the regular meeting at 7:00 p.m. Marks seconded.
The motion passed unanimously.
6. Report on Conservation Futures Application - councilmember
Webster, Parks, Recreation and Cultural Affairs Committee
Chair, reported on the citizen-recommended application for
Conservation Futures Tax monies. The proposal recommends
$226,600 be ear-marked for the acquisition of 25.5 acre open
space site at SW 363rd street between loth and 14th Avenues
SW. He reported that the project, facing imminent
development, is included in Federal Way's portion of the
1989 King County Open Space Bond Package. He also reported
that the application must be received by King County by
October 17, 1989. councilmember Gates moved the application
be submitted to King county. Councilmember Stead seconded.
The motion passed unanimously.
7. Status of State Loan or Grant - Mayor Ertel reported that the
loan had been approved and that the Governor's Office and
Staff would undertake efforts to convert the loan to a grant
at a later date if the City so chooses. She reported that
the loan amount would be for $50,000 with no interest
charged. The Mayor said she would pass out a letter to that
effect at the Council's 7:00 p.m. regular meeting.
Councilmember Marks reported, based on a call he made to the
State Treasurer's Office, that no precedent had been set on
the loan/grant arrangement. He side a state legal opinion
would follow later. he also mentioned he had been in touch
with the Boeing Company concerning interim financing.
Councilmember Gates mentioned that the Finance and Budget
Committee would be meeting with Pat Dugan, City of Auburn
Finance Director, at 7:30 a.m. on October 11, 1989 at
pioneer Pies.
8. Report on Temporary city Hall (Fire station) - Mayor Ertel
suggested the Council move on since this item had previously
been covered under Item No.2.
9. Interlocal Aqreement with Kinq County - Consulting City
Manager Conrad reported that the legal opinion he received
from Ron Dickinson, City of Mercer Island City Attorney,
included a suggestion that all language referring to a
"loan" in the draft loan agreement from King County be
changed to "interest bearing warrants". Councilmember
Handmacher mentioned his concerns about the County's benefit
from the float and that interest should accrue later than as
specified in the draft agreement. He also mentioned concerns
over section 2.3 regarding interest; section 2.7; section
2.1 and section 5 concerning the definition of "start-up
costs"; and, section 5 which he suggested be removed
entirely. The sense of the Council was to instruct
Consulting city Manager Conrad to negotiate these changes
with King County and to seek an increase in the borrowed
amount of up to $1,000,000.
10. Gradinq and Clearinq Ordinance - Councilmember Handmacher
asked that the Council defer discussion of the issue until
the agenda of October 17, 1989. Mayor and Council agreed.
Off Agenda: Transportation Projects - Councilmember Handmacher
reported on the status of two Federal Way street projects
(S. 3l2th st. and 16th Ave. S.) vying for federal (FAUS)
funds. He reported that King County recommends that all
funds sought for S. 3l2th be moved to 16th Ave. S. because
only enough funds exist for one project. He mentioned that
King County requires an answer by October 11, 1989 so that
the projects and funding amounts can be communicated to
PSCOG staff. He mentioned he had concerns over the design of
the projects and that Charlotte Kirkwood would research the
issue and would report to the Council at their 6:00 p.m.
work session that night.
Mayor Ertel announced that the agenda had been completed.
Councilmember Marks pointed out that thought a need existed for
the Council to establish a "vision of Federal Way" for 5,
10, 15, and 20 years into the future. He suggested the
Council consider the idea.
Councilmember Handmacher mentioned he would like to set up a
meeting time for the Council to undertake a "brainstorming"
session on land use issues.
Consulting City Manager Conrad mentioned that he arranged for
Lewis Leigh, Executive Director of Washington cities
Insurance Authority, to appear at the 6:00 p.m. work session
later that night. The sense of the Council was to have Mr.
Leigh appear.
The Council recessed at 8:50 a.m.
~~n~
Consulting City Manager
go~ ç?h17
Debra Ertel,
Mayor, City of Federal Way