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Council MIN 10-17-1989 Regular FEDERAL WAY CITY COUNCIL MEETING MINUTES October 17, 1989 The meeting of the Federal Way City Council was called to order by Mayor Ertel at 7:08 p.m. at the Federal Way Boys & Girls Club, 30815 Eighth Avenue South, Federal Way, Washington. ROLL CALL - Present: Mayor Ertel, Councilmembers Gates, Handmacher, Marks, Stead, Templeton and Webster. FLAG SALUTE - The Flag Salute was led by Councilmember Stead. CONSENT CALENDAR Minutes - Approval of the minutes of the meetings of October 3rd, 6:00 p.m. and 7:00 p.m.; and October 10, 1989,7:30 a.m. and 7:00 p.m. MOTION was made by Councilmember Templeton, seconded by Councilmember Webster, to approve the minutes of the 6:00 p.m. meeting on October 3, 1989. Voice vote was taken and carried. MOTION was made by Councilmember Webster, seconded by Councilmember Templeton, to approve the minutes of the 7:00 p.m. meeting on October 3, 1989. Councilmember Gates indicated that some of the names of those who addressed the Council were misspelled and should be corrected. Voice vote was taken and carried on the minutes as corrected. MOTION was made by Councilmember Gates, seconded by Councilmember Templeton, to approve the minutes of the 7:30 a.m. meeting of October 10, 1989. Voice vote was taken and carried. MOTION was made by Councilmember Stead, seconded by Councilmember Templeton, to approve the minutes of the 7:00 p.m. meeting of October 10, 1989. Voice vote was taken and carried. ********** ANNOUNCEMENTS, APPOINTMENTS, MAYOR'S REPORT Councilmember Handmacher indicated that the staff from King County were planning to make a presentation to the Council on Wednesday, on the 16th Avenue Project; however, as certain key individuals for the County were not available, it was decided to reschedule the presentation for a later time. Mayor Ertel introduced Gene11e Birk, City Clerk of Tacoma; Mike Smith, Assistant City Attorney for Tacoma; and Rich Conrad, Assistant City Manager of Mercer Island, who are assisting the Council on an interim basis. WPC.1816D. cOpy City Council Minutes - October 17, 1989 Page 2 WRITTEN COMMUNICATIONS Mayor Ertel indicated that the Council had received a letter from King County Executive Tim Hill regarding a regional criminal information system, and referred the letter to Joel Marks, Chairperson of the Public Services Committee. Mayor Ertel also stated that the King County Surface Management Division had provided the Council with a list of capital improvement projects in Federal Way, and that the Council had received a letter from the County regarding the 16th Avenue Project. FINAL READING OF ORDINANCES None INTRODUCTION OF ORDINANCES None RESOLUTIONS Resolution No. 89-5 - A resolution of the City Council of Federal Way related to the king County Open Space Bond Ballot Measure No.2. MOTION was made by Councilmember Webster, seconded by Councilmember Marks, to approve Resolution No. 89-5. Voice vote was taken and carried. Resolution No. 89-6 - A resolution of the City Council of Federal Way related to King County Ordinance No. 89-478, Clearing and Grading Ordinance. MOTION was made by Councilmember Handmacher, seconded by Councilmember Gates, to approve Resolution No. 89-6. Voice vote was taken and carried. Mayor Ertel indicated that this item had been discussed earlier in the meeting and would be considered next week. PUBLIC HEARINGS AND APPEALS Mayor Ertel announced that there were no hearings scheduled and indicated that public comment would be accepted later in the meeting. OLD BUSINESS Interim City Manager Mayor Ertel indicated that there would be an Executive Session to review applications so this item would be considered after IIComments From the Public." WPC.1816D. City Council Minutes - October 17, 1989 Page 3 Interim City Hall Councilmember Stead indicated that City Hall would be open tomorrow at 8:30 a.m. and that a clerk was being provided by King County. He stated that the telephone has been installed and the number is 941-1696. Office hours are 8:30 a.m. to 4:30 p.m. The address is: 31132 - 28th Avenue South Federal Way, WA 98003 and the post office box is P. O. Box 8057. Interim Planning Consultant Counci1member Handmacher stated that the recommendation for a planning consultant had been deferred for one week to allow for an additional candidate to be interviewed. Funding Counci1member Gates indicated that financing had been discussed with the County and that four banks had been contacted. In addition, two bond firms had addressed the Council at the Study Session regarding this matter. Insurance Counci1member Gates indicated that ways to obtain errors and omissions insurance coverage for the Council are being reviewed. Committee Procedures and Policies Councilmember Stead distributed a draft policy on Council committees. Action on this item was deferred until the October 24, 1989, meeting. Official Newspaper Counci1member Gates indicated that proposals had been received. They will be reviewed and a recommendation will be presented to the Council on October 24, 1989. Council Retreat on Land Use The retreat was scheduled for Wednesday, November 1, 1989, from 6 p.m. to 10 p.m., at the new City Hall if the facility is ready at that time. CITY MANAGER1S REPORT None. WPC.181bO. City Council Minutes - October 17, 1989 Page 4 COMMITTEE REPORTS Human Services - Chairperson Templeton indicated that the committee had reviewed the transition report and decided to move Public Health to the Public Services Committee. The committee will be developing a mission statement and is looking at how to budget for Human Services. They tentatively will meet on the first and third Thursdays of the month. The next meeting is scheduled for Thursday, October 26, 1989, at 7:30 a.m. at Pioneer Pies. Land Use and Transportation Planning - Chairperson Handmacher reported that the committee had received a presentation regarding a problem with the apartment complex located south of City Hall. Part of the complex is constructed on right-of-way and the owners would like to clear title to the property. The committee has no recommendation at this time. In addition, the committee had heard from Lonnie McLean, representative to the Metro Council, who wanted information on concerns or items that should be included in the 1990 budget. Public Services - Chairperson Marks stated that the committee would meet on Friday, October 20, at 7:30 a.m. at Pioneer Pies. The General Manager from Federal Way Water and Sewer attended the last committee meeting, and indicated that Federal Way Water and Sewer would like to do a study on a surface water utility. The committee also reviewed options for fire protection services. Budget, Finance and Insurance - Chairperson Gates indicated that the committee had met with Pat Dugan, Finance Director from Auburn, regarding contracting for financial services. The committee is looking at interim funding, interim insurance, and the selection of an official newspaper. The next meeting will be after the Chamber1s legislative meeting on Thursday, October 19, at 7:30 a.m. at Coco's. Parks, Recreation and Cultural Affairs - Chairperson Webster indicated the committee would be meeting on Wednesday, October 18, at 7:30 a.m. at Pioneer Pies. The will receive a briefing on a portion of the transition team's report. They will also have a report on status of the Little ~eague field at the Panther Lake property. Personnel and Facilities - Chairperson Stead stated that the committee had been working on personnel policies. They will be meeting in the future, but that no meetings are scheduled to date. COMMENTS FROM THE PUBLIC Chief Thorson - representing the Federal Way Rotary Club, stated that the Rotary would like to take a lead role in establishing the first Christmas Tree for the city. The Rotary Club anticipates that the tree would be placed at the main entrance to the city on 320th Street and that there would be a celebration to decorate the tree culminating in a tree lighting ceremony. ********** WPC.1816D. City Council Minutes - October 17, 1989 Page 5 COMMENTS FROM THE COUNCIL Mayor Ertel announced that the Council would recess to Executive Session to discuss the interim City Manager, and would reconvene at 8:45 p.m. The Council recessed at 8:09 p.m. At 8:45 p.m., Rich Conrad, Assistant City Manager for Mercer Island, announced that the Council would be another 15 minutes. At 9:10 p.m., Mr. Conrad indicated that the Council would be another 10 minutes. The Council reconvened at 9:15 p.m. Tom Ha1dron, Ha1dron and Company, indicated that a reference report would be provided to the Council following the interviews. Discussion followed as to the scheduling of interviews for the candidates for the interim City Manager position. After discussion, the interviews were scheduled for Monday, October 23, 1989, from 5 p.m. to 9 p.m. The meeting was adjourned at 9:18 p.m. We.tA~ ~ MAYOR WPC.181óD.