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Council MIN 10-24-1989 Regular FEDERAL WAY CITY COUNCIL MEETING MINUTES October 24, 1989 The meeting of the Federal Way City Council was called to order by Mayor Ertel at 7:05 p.m. at the Federal Way Boys & Girls Club, 30815 Eighth Avenue South, Federal Way, Washington. ROLL CALL - Present: 7 - Mayor Ertel, Councilmembers Gates, Handmacher, Marks, Stead, Templeton and Webster. FLAG SALUTE - The Flag Salute was led by Councilmember Handmacher. CONSENT CALENDAR Minutes - Approval of the minutes of the meeting of October 17th, 1989. MOTION was made by Counci1member Stead, seconded by Councilmember Templeton, to approve the minutes of the meeting of October 17, 1989. Voice vote was taken and carried. ********** ANNOUNCEMENTS, APPOINTMENTS, MAYOR1S REPORT Mayor Ertel indicated that Council had three proclamations and called on Councilmember Webster to read them. Councilmember Webster read a proclamation expressing appreciation to the cities and staff members who assisted the City of Federal Way during the transition period. MOTION was made by Councilmember Webster, seconded by Councilmember Stead to approve the proclamation. Mayor Ertel introduced Rich Conrad, Assistant City Manager of Mercer Island; Mike Smith, Assistant City Attorney for Tacoma; and Gene11e Birk, City Clerk of Tacoma. Voice vote was taken on the proclamation and carried. Councilmember Webster read a proclamation naming October 29, 1989, as "Change Your Clock, Change Your Battery Day" in the City of Federal Way. MOTION was made by Counci1member Webster, seconded by Councilmember Stead to approve the proclamation. Voice vote was taken and carried. Reading of the third proclamation was deferred until later in the meeting, pending arrival of the recipient. WPC.1813D. COpy City Council Minutes - October 24, 1989 Page 2 WRITTEN COMMUNICATIONS Mayor Ertel indicated that the Council had received a letter from VIACOM Cab1evision offering to send a personalized holiday message to viewers, and referred the letter to Councilmember Templeton, Chairperson of the Human Services Committee. FINAL READING OF ORDINANCES None INTRODUCTION OF ORDINANCES Mayor Ertel indicated that an ordinance regarding the issuance of a tax anticipation note would be considered under the Interim Funding Source portion of the agenda. RESOLUTIONS None PUBLIC HEARINGS AND APPEALS Mayor Ertel announced that there were no hearings scheduled. OLD BUSINESS Interim City Manager Mayor Ertel indicated that there would be an Executive Session to review information regarding the hiring of the interim City Manager. The Council recessed at 7:10 p.m. and reconvened at 7:29 p.m. Councilmember Stead indicated that the City Council had interviewed candidates on Monday night and that A1 Locke had been selected as the interim City Manager. He would be appointed for approximately six months at a salary of $6,500 per month and a housing allowance of $400 per month, with Social Security and Washington State Retirement. The interim City Manager will officially begin work for the City on November 1, 1989, and will work part time until then at a salary of $50 per hour. MOTION was made by Councilmember Stead, seconded by Councilmember Templeton to authorize the Mayor to enter into a contract with Mr. Al Locke to serve as interim City Manager. Voice vote was taken and carried. Mayor Ertel then introduced Mr. Locke to the audience. WPC.1813D. City Council Minutes - October 24, 1989 Page 3 Interim Planning Consultant MOTION was made by Councilmember Handmacher, seconded by Counci1member Templeton, to authorize the City Manager to enter into a contract with a planning consultant, to be selected by the City Manager in consultation with the Land Use Committee, at a budget of up to $40,000. The scope of work was identified as a review of the county's zoning and shoreline codes with recommendations for changes, a review of land use in place and areas to be changed, and recommendations for making the community plan congruent with these changes. January 1, 1990, was set as the date for completion. Voice vote was taken and carried. Interim Funding Source MOTION was made by Councilmember Gates, seconded by Councilmember Stead to authorize the City Manager to enter into an agreement with Preston, Thorgrimson, Ellis & Holman to serve as interim bond counsel per the terms of the letter dated October 24, 1989. Voice vote was taken and carried. Nancy Neraas of Preston, Thorgrimson, Ellis & Holman addressed the Council on the proposed ordinance regarding the issuance of a tax anticipation note. The ordinance was discussed. After discussion, the Council determined that there would be a one-year payback time frame and that the bank selected would be Security Pacific. Genelle Birk, Tacoma City Clerk, read the ordinance title into the record. "ORDINANCE NO. 89-1 AN ORDINANCE OF THE CITY COUNCIL OF FEDERAL WAY, WASHINGTON, PROVIDING FOR THE ISSUANCE AND SALE OF A TAX ANTICIPATION NOTE OF THE CITY IN THE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $1,000,000; PROVIDING FOR THE DISPOSITION OF THE PROCEEDS OF SALE OF SUCH NOTE; FIXING THE DATE, FORM, INTEREST RATE, TERMS, MATURITY AND COVENANTS OF SUCH NOTE; CREATING A NOTE FUND FROM WHICH THE PRINCIPAL OF AND INTEREST ON SUCH NOTE SHALL BE PAID; AND CONFIRMING THE SALE OF SUCH NOTE." Nancy Neraas indicated that the blank date section of the ordinance on page 4, line 5, should be changed to indicate that the note shall mature no later than "one year from its dated date." MOTION was made by Councilmember Handmacher, seconded by Counci1member Templeton to suspend the rules to waive the second reading of the ordinance. Voice vote was taken and carried. MOTION was made by Councilmember Gates, seconded by Councilmember Handmacher to approve the ordinance. Voice vote was taken and carried. The ordinance was approved unanimously. WPC.1813D. City Council Minutes - October 24, 1989 Page 4 The Council discussed the loan agreement from the State and referred the matter to the City Manager for review. The proposed interloca1 agreement with the City of Auburn was also referred to the City Manager . LE:?OSl~ Interim Insurance Counci1member Gates indicated that the insurance firms which had presented information to the Council should refer this information to the City Manager for his review and recommendation. Committee Procedures and Policies Mayor Ertel indicated that this item would be considered next week. Official Newspaper Mayor Ertel excused herself from the meeting, as she is employed by a company that prints for one of the newspapers interested in the contract, turned the meeting over to Deputy Mayor Gates, and left the room. Counci1member Marks read Resolution_~o. 89-7, designating the Federal Way News as the official newspaper for the City of Federal Way. MOTION was made by Counci1member Marks, seconded by Counci1member Handmacher to adopt the resolution. Voice vote was taken and carried with Mayor Ertel abstaining. Council Retreat on Land Use Mayor Ertel reported that the retreat is open to the public and is scheduled for Wednesday, November 1, 1989, from 6 p.m. to 10 p.m., at City Hall. Proclamation on Smoke Alarms Mayor Ertel announced that this had been presented earlier in the meeting. Visions Report on Federal Way Community Council Mayor Ertel indicated that this report would be presented next week. CITY MANAGER'S REPORT Rich Conrad, Assistant City Manager from Mercer Island, thanked the Council for the opportunity to work with them. COMMITTEE REPORTS Parks, Recreation and Cultural Affairs - Chairperson Webster distributed notes from the meeting of October 18, 1989. The committee had been presented with the transition team report on parks. There also was a report on the development of the Little League fields at Panther Lake. noted the County is planning to require the City to pay certain development fees and that a request had been made that the City send a He WPC.1813D. City Council Minutes - October 24, 1989 Page 5 letter asking that the fees be waived. A representative from Paul Barden's staff indicated that Council action would be required to waive the fees. Councilmember Webster indicated that he would bring back a motion for the Council regarding this. The next meeting of the committee is scheduled for November 1, 1989, at 7:30 a.m. at City Hall. The committee will be discussing what the City.s comprehensive parks and' recreation plan should include with a representative from the Interagency Committee for Outdoor Recreation and will hear a presentation by staff from Kent regarding the formation of a Cultural Arts Commission. Land Use and Transportation Planning - Chairperson Handmacher indicated that various land use items had been discussed earlier. He reported that the committee will be meeting next Monday at 7:30 p.m. at City Hall to plan for the land use retreat. Budget, Finance and Insurance - Chairperson Gates indicated that the committee had met three times to work through insurance concerns and the interim funding alternatives. The next meeting is scheduled for Monday, October 30, 1989, at 7:30 a.m. at City Hall, to look at the interim budget and the possibility of eligibility for property tax revenue. Personnel and Facilities - Chairperson Stead reported that there were 6 tables, 24 chairs, and office supplies at City Hall and that a City Manager had been hired. Public Services - Chairperson Marks stated that the committee has been looking at fire protection. Counci1member Gates will look at options for the Library and Public Health and Counci1member Stead will review the contract with the Police Department and options for the Courts. The committee will be meeting with Jerry Graham, RST Enterprises, regarding solid waste and with: representatives from the Library and Police and Fire departments at the next meeting scheduled for Friday, October 27, 1989, at 7:30 a.m., at Pioneer Pies. Human Services - Chairperson Templeton indicated that the committee had sent out a survey on funding for human services. The committee will be reviewing responses at its next meeting on October 26, 1989, at Pioneer Pies at 7:30 a.m., and providing recommendations to the Budget Committee regarding funding levels. COMMENTS FROM THE PUBLIC Bob Green - Executive Director, Federal Way Chamber of Commerce, congratulated the Council on its choice for interim City Manager. expressed concern about the development moratorium. He then Jerry Pischel - Board Member, Federal Way Chamber of Commerce and Chairman of the Commercial Industrial Development Committee, presented recommendations regarding development management and expressed a willingness to work on these issues with the Council. David Kaplan - 30240 - 27th Avenue South, provided information on Pipeline No.5 project and expressed concern that the proposed jogging trail be included in the agreement for the project. WPC.1813D. City Council Minutes - October 24, 1989 Page 6 Bill Shortt - 4011 Southwest 321st Street, asked if the philosophy of a contract city had been discussed with the City Manager and provided some information on the Pipeline No.5 project. ********** COMMENTS FROM THE COUNCIL Councilmember Webster read a proclamation naming Tuesday, October 24, 1989, as Mayor Doug Sutherland Day in the City of Federal Way. MOTION was made by Councilmember Webster, seconded by Councilmember Marks to approve the proclamation. Voice vote was taken and carried. Mayor Ertel announced that the morning work session on next Tuesday at 7:30 a.m. will be at City Hall, 31122 - 28th Avenue South, and that the 6:00 p.m. and 7:00 p.m. meetings will be at the Educational Service Center at 31405 - 18th Avenue South. The meeting was adjourned at 8:29 p.m. 9~/1Jß MAYOR ATTEST: ÔdtttU Cl /JZï!tt£ CITY CLERK WPC.1813D.