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Council MIN 11-07-1989 Regular FEDERAL WAY CITY COUNCIL MEETING MINUTES November 7, 1989 The meeting of the Federal Way City Council was called to order by Mayor Ertel at 7:02 p.m. at the Educational Services Center Board Room, 31405 - 18th Avenue South, Federal Way, Washington. ROLL CALL - Present: 7 - Mayor Ertel, Council Members Gates, Handmacher, Marks, Stead, Templeton and Webster. FLAG SALUTE - The Flag Salute was led by Council Member Marks. CONSENT CALENDAR Minutes - Approval of the minutes of the special meeting of October 23, 1989 and the regular meeting of October 31, 1989. MOTION was made by Council Member Stead, seconded by Council Member Marks, to approve the minutes of the special meeting of October 23, 1989. Voice vote was taken and carried. MOTION was made by Council Member Templeton, seconded by Council Member Gates, to approve the minutes of the regular meeting of October 31, 1989. Council Member Webster indicated that the motion regarding interim insurance on page 3 should be clarified to read: ". . . premise liability premium not to exceed $250.00." MOTION was made by Council Member Templeton, seconded by Council Member Gates, to approve the minutes of the regular meeting of October 31, 1989, as amended. Voice vote was taken and carried. ********** ANNOUNCEMENTS, APPOINTMENTS, MAYOR'S REPORT Mayor Ertel then introduced the new City Manager, Allen Locke; Genelle Birk, Tacoma City Clerk; and Pat Bosmans, Assistant City Attorney for the City of Tacoma. Mayor Ertel thanked Bob Wood for the desk and indicated that Stanford and Associates has also donated some furniture to the City of Federal Way. Mayor Ertel then introduced Margaret Ward, Chairperson who presented the report on "Quality of Life" to the City Council. She first reviewed the report and then acknowledged those who worked on the committee and provided copies to all council members. WPC..1813D. CO"", City Council Minutes - November 7, 1989 Page 2 WRITTEN COMMUNICATIONS Mayor Ertel indicated that the Council had received a letter from the Hidden Lake Homeowners' Association, Inc. regarding access to 10th Court Southwest from 3l2th Street and expressing concern regarding diverting funding for the completion of 3l2th Southwest to the improvement of 16th Avenue South. She forwarded the letter to Council Member Handmacher of the Land Use and Transportation Committee. PUBLIC HEARINGS AND APPEALS Mayor Ertel indicated that there would be an opportunity for public hearing at the end of the meeting and that the public was also able to comment on the final reading of the budget ordinance. NEW BUSINESS Appointment of Legal Firm M u ¡:J. pl/l ~ Council Member Stead recommended that Ogden,,9!ien & Wallace be appointed to serve as legal counsel for the City of Federal Way. MOTION was made by Council Member Stead. Seh9P£~~Council Member Webster to contract with the firm of Ogden, ~-å'd Wallace for legal services. Voice vote was taken and carried. Facilities and Personnel Report Council Member Stead reported that the committee had met and was recommending to the Council that they begin the search for the City Manager and that the firm of Waldron & Company be appointed for a $20,000 fee. He indicated that the search would take approximately six (6) months. MOTION was made by Council Member Stead. Seconded by Council Member Templeton to retain the firm of Waldron & Company to search for a permanent City Manager with the fee to be no more than Twenty Thousand Dollars ($20,000) and Eight Thousand Dollars ($8,000) in expenses. Council Member Webster indicated that a friendly amendment should include the dollar amounts for the search. Council Member Handmacher indicated that the $2,000 that-had been paid for the search for an interim City Manager would apply to the search for the permanent City Manager. Voice vote was taken and carried. Council Member Stead indicated that the committee would also like to authorize the City Manager to hire a secretary and a receptionist. MOTION was made by Council Member Stead. Seconded by Council Member Templeton to authorize the City Manager to hire an administrative assistant/secretary and a receptionist. Voice vote was taken and carried. WPC.1813D. City Cou~ci1 Minutes - November 7, 1983 Page 3 Name Chanqe Task Force It was indicated that the Council had received petitions ~ega~j¡ng the proposal to change the name of the city and that after discussion it was decided that this matter should be reviewed by legal council prior to making any determination. OLD BUSINESS Apoointment of Planning Consultant Council Member Handma~ler indicated that at the meeting of the Land Use Committee, they had interviewed the firm of Wilsey & Ham Pacific and that the City had accepted the recommendation of the City Manager to hire this firm. He indicated Kay Shoudy is the planner who would be working with the City. They have discussed the scope of work and the consultants will return with that next Monday. ¡he Planning Commi:tee will then review and revise that document and the firm can proceed. The firm will also be given responsibility for hiring individuals who will be tracking applications in the pipeline at BALD. Mayor Ertel indicated the City Manager has been authorized to hire the firm and that this will be made as a report. RESOLUTIONS Indemnification Resolution This resolution was referred to the Budget Committee and will be considered later. Resolution No. 89-8 - A resolution of the City Council of the City of Federal Way, Washington, concerning coUficil procedures and council meeting. Mayor Ertel indicated the council has been meeting at 7:30 a.m. and 6:00 p.m. work sessions and then having a regular City Council meeting at 7:00 p.m. Mayor Ertel then outlined changes in the resolutions to indicate the regular meeting of the Federal Way City Council be on the first and third Tuesdays of the month and that work sessions will be conducted at 7:30 a.m. on the first and third Tuesdays of the month and on the 2nd, 4th and 5th Tuesdays at 7:00 p.m. It was also indicated that council meetings from now until the first of the year will be conducted at City Hall. After the first of the year, the formal regular council meetings will be conducted at the educational services center. MOTION was made by Council Member Handmacher. Seconded by Council Member Stead to adopt Resolution No. 89-8 with the addition of a date at the bottom of the resolution. Voice vote was taken and carried. FINAL READING OF ORDINANCES WPC.1813D. City Council Minutes - November 7, 1989 Page 4 ORDINANCE NO. 89-4 AN ORDINANCE OF THE CITY COUNCIL OF FEDERAL WAY APPROVING AN INTERIM BUDGET. Mayor Ertel indicated that copies have been available at City Hall and were also available in the chambers. Mayor Ertel called for public comment. No one appeared to speak. Council Member Gates indicated that the section on the budget of salary should be changed to reflect salary/contract for all categories except for the City Council. MOTION was made by Council Member Handmacher. Seconded by Council Member Templeton to adopt the ordinance as amended. Roll call vote was taken, resulting as follows: Ayes: 7 - Mayor Ertel, Council Members Gates, Handmacher, Marks, Stead, Templeton and Webster. Nays: o. The Ordinance was declared passed. INTRODUCTION OF ORDINANCES None. ********** CITY MANAGER'S REPORT Al Locke, Interim City Manager, reported that the city has made progress. Legal counsel has been retained. A planning firm will be hired. He indicated that the retreat was successful. He then distributed material prepared from the land use retreat. COMMITTEE REPORTS Personnel and Facilities - Chairperson Steads discussed the additions of staff and the refurbishing of facilities. He indicated that the City Manager will be supplying the committee with a chart identifying items needed, plus the list of facilities and committees. Parks, Recreation and Cultural Affairs - Chairperson Webster indicated that the committee met last Wednesday with representatives from the state to discuss what would be involved in comprehensive planning. Representatives of the City of Kirkland covered the formation of cultural arts commission. Next meeting of the committee will be November 8, 1989 at 7:30 p.m. with representatives from City Hall with representatives from King County to review what is going on with the parks and recreation programming in Federal Way. WPC.1813D. City Council Minutes - November 7, 1989 Page 5 Human Services - Chairperson Templeton indicated the the committee has met and is continuing to gather information from human services providers and will look at human services budget. They met with representatives from the Human Services Round Table and will be meeting with representatives from South King County at the Executive Service Center on November 16, 1989 at 7:35 p.m. at City Hall. Budget, Finance and Insurance - Chairperson Gates indicated that the committee will be meeting ~Ionday, November 13, at 7:30 a.m. at City Hall. She indicated that the committee will be looking at tax opportunities regarding road tax and property tax. The City of Auburn has approved the agreement so the City has a repository. The City is looking at budget requirements for incorporation. Land Use and Transoortation Planning - The committee will meet on Monday, November 13 at 7:00 p.m. at City Hall to review scope of work proposal for a consultant. They are also soliciting comment from the public and/or public individuals can address the Land Use Committee on Monday night regarding problems which have been experienced in the community in the area of land use that consultants should be aware of. There is a road meeting set for 7:00 p.m. November 8 to discuss the County's plans for major roads projects. Public Services - Council Member Marks indicated that the committee is 7:30 a.m. on Friday at City Hall. The committee is reviewing fire and police. Council Member Steads will be discussing options at 8:30 p.m. The committee will be developing police protection parameters for the city manager's use when negotiating with King County. ********** Council Member Gates reported on the City of Seatac who had attended the presentation for the City of Seatac by the people from King County. They are working toward a proposal from the county which will be available on Thursday, November 9, 1989. Mayor Ertel indicated that she has copies of the interim zoning ordinance and that they will be available here after the meeting and some will be available at the City Hall. ********** COMMENTS FROM THE PUBLIC H. David Kaplan - 30240 - 27th, reported that the community council agrees with the Council's approach to the moratorium and indicated that they have met with three districts east of 1-5 and feel that the city should be working with this area as it will possibly be annexed to the City some time in the future. WPC.1813D. Council Minutes - November 7, 1989 Page 6 John Pat Patteron - 3955 SW Street and 16th Street, indicated he was City pleased to attend the council meeting. He offered congratulations. He stated he was interested in the name change and that he would be happy to volunteer to assist the council in whatever capacity in the future. ********** The meeting was adjourned at 8:12 p.m. ~oj~ fib BRA ERTEL, MAYOR ATTEST: ~ tl. 'll4!ad CIT. Y CLERK p7 ~/e..61r~ WPC.1813D. WPC.18IJD.