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Council MIN 11-21-1989 Regular _November 21, 1989 ":00 p.m. CALL TO ORDER ROLL CALL STAFF PRESENT PRESS ATTENDANCE APPOINTMENT OF INTERIM CITY CLERK APPROV AL OF MINUTES ANNOUNCEMENTS, APPOINTMENTS, MAYOR'S REPORT FEDERAL WAY CITY COUNCIL REGULAR MEETING MINUTE S Municipal Building Council Chambers Mayor Debra Ertel called the meeting of the Federal Way City Council to order. DEBRA ERTEL, MAYOR, MARY GATES, JAMES HANDMACHER, JOEL MARKS, ROBERT STEAD, LYNN TEMPLETON AND JAMES WEBSTER. ALLEN LOCKE, CITY MANAGER AND PAT FLOYD, ASSISTANT CITY MANAGER. KURT HURZOG, Federal Way News (Official City Newspaper), MICHELE FLORES, Seattle Times, JOE TURNER, Morning News Tribune. City Manager Locke introduced Delores Mead, retired City Clerk of Renton, appointment as Interim City Clerk of Federal Way recommended. MOVED BY STEAD, SECONDED BY MARKS, TO DULY APPOINT DELORES A. MEAD INTERIM CITY CLERK OF FEDERAL WAY. CARRIED. MOVED BY WEBSTER, SECONDED BY STEAD, TO TABLE APPROVAL OF THE MINUTES OF THE MEETING OF NOVEMBER 7, 1989 UNTIL THE NEXT REGULAR MEETING. CARRIED. Mayor Ertel announced a Special Meeting of the City Council to be held on Tuesday, November 28, 1989 at 7:00 p.m. for final reading and adoption of ordinances relating to tax issues. Study session will follow the special meeting. T.V. HOLIDAY Mayor Ertel reminded the Council of participation in GREETING BY COUNCIL T.V. Holiday Greeting program, Wednesday, November 22, 1989 at 8:30 a.m. FLAG AND CERTIFICATE PRESENTATION TO FEDERAL HAY PLAC~UE OF APPRECIATION RECEIVED FROM HIGHLINE COMMUNITY COLLEGE Mayor Ertel reported attendance at the Washington State 100 year Anniversary Celebration where State Represen- tative Jean Marie Brough presented the City of Federal Way a flag and Certificate that it had flown over the Capitol Building in Olympia. She noted Boy Scouts are sanding and priming the flag pole for painting, the flag to be flown thereafter, along with Fire District flag received by the city earlier. Attendance at Highline Community College, also a State Centennial observance on November 9, 1989 was reported by the mayor. Federal Way was one of six cities to receive a" Placque of Appreciation for partnership support of the Highline Community College Service District. copy PROCLAMATION National Drunk and Drugge.d Driving Awa, 17 e.ne.s s We.e k -December 10-16-: COMMUNICATIONS Invitation from Board of Education to attend Breakfast Meeting ORDINANCES AND RESOLUTIONS ORDINANCE NO. 89-6 Imposing Sales and Use Tax (1) ORDINANCE NO. 89-7 Imposing Sales and Use Tax - (2) Proclamation was read, received from Kent Drinking Driver Task Force. The document cited need to increase' public awareness of highway safety as regards drunk and drugged drivers, seat belts noted as best safety 'defense. Concurrence was confirmed. Attention was called to Council invitation from Board of Education to attend Annual Legislative Breakfast meeting December 8,1989 at 7:30 a.m. at Central District facility. Issues mutually concerning the City and School District will be discussed. Proposed ordinance was placed on first reading imposing a Sales and Use Tax as authorized by RCW 82.14.030 (1) in order for the city to receive its share of existing taxes imposed by King County. Proposed ordinance was placed on first reading imposing a Sales and Use Tax authorized by RCW 82.14. 030 (2) to provide that the city receive its share of existing taxes imposed by King County. ORDINANCE NO. 89-8 Proposed ordinance was placed on first reading imposing Imposing Excise Tax the one-quarter percent excise tax on real estate sales; said tax being at the same rate as imposed by King County. Introduction of ORDINANCE Indemnification of Employees and Officers CITY MANAGER'S REPORT SERVICE CONTRACTS INTERIM CITY CLERK DEL MEAD INTERIM FINANCE - DIRECTOR-TED BENNETT Ordinance was read establishing a new Chapter 2.25, Indemnification of Employees and Officers, relating to legal actions brought against employees and officials. Discussion ensued regarding ur~ency of the matter and it was determined the Ordinance would be presented for adoption at a Special Meeting on November 28, 1989. City Manager Locke requested approval of Contractual Service Agreements as follows: Delores A. Mead @ $35.00 per hour for Interim City Clerk services. MOVED BY GATES, SECONDED BY TEMPLETON, TO AUTHORIZE THE CITY MANAGER TO ENTER INTO THE CONTRACT FOR INTERIM CITY CLERK SERVICES WITH REFERRAL TO THE CITY ATTORNEY FOR PROPER CONTRACT DOCUMENT. CARRIED. William E. Bennett, @ $40.00 per hour for Interim Finance Director services. -2- FINANCE DI.RECTOR CONT~ACT CCqn t , ) 'INANCIAL PLANNING dERV ICE S-M IKE MULCAHY OLD BUSINESS: Service Agreement with Federal lvay Water/Sewer Dist. for Payroll Acctg. Services WILSEY HAM/PACIFIC LAND USE PLANNING -- CONTRACT REVISION PAYMENT OF BILLS Transaction Nos. PN 499-32-40 CITY MANAGER'S REPORT Actions necessary r for completiõn of Incorporation Requirements Meeting to Review Road Projects MOVED BY STEAD, SECONDED BY MARKS, TO AUTHORIZE CITY MANAGER LOCKE TO EXECUTE THE CONTRACT FOR INTERIM FINANCE DIRECTOR SERVICES, REFERRAL TO THE CITY ATTORNEY FOR PREPARATION OF THE PROPER CONTRACT DOCUMENT.CARRIED. M.ichael Mulcahy.@$75.00perhour, for F~nâncial Plann ing ç.Q'{l?~1-t;an 1;: ..~erv:i.c e s. - MOVED BY TEMPLETON, SECONDED BY STEAD, TO AUTHORIZE EXECUTION OF THE CONTRACT WITH REFERRAL TO THE CITY ATTORNEY FOR PROPER CONTRACT DOCUMENT CARRJ.ED. City Manager Locke requested approval of agreement between the city and the Federal Way Water/Sewer District for payroll accounting services. MOVED BY STEAD, SECONDED BY GATES, TO AUTHORIZE THE CITY MANAGER TO ENTER INTO SERVICE AGREEMENT AS OUTLINED. MOVED BY HANDMACHER, SECONDED BY GATES, TO AMEND THE MOTION TO ADD REFERRAL OF THE MATTER TO THE CITY ATTORNEY TO CLARIFY THE LANGUAGE AND TO PREPARE THE SERVICE AGREEMENT IN PROPER FORM. AMENDMENT CARRIED. MAIN MOTION, AS AMENDED, CARRIED. City Manager Locke requested Council reconfirm Wilsey Ham/Pacific contract resolution to amend fee schedule to prqject into 1990. ($4q~qOO.00-1989 to $75,.000.00- 1990.~.Point of order clarlrled $35,000.00 addition). MOVED BY STEAD, SECONDED BY TEMPLETON, TO AUTHORIZE THE CITY MANAGER TO CONTRACT UP TO A MAXIMUM OF $75,000.00TD DATE OF INCORPORATION, CARRIED. Bills previously reviewed and approved by the Finance Committee were submitted for Council approval as listed. MOVED BY STEAD, SECONDED BY MARKS, TO AUTHORIZE PAYMENT OF THE BILLS AS PRESENTED. CARRIED. (Bills will subsequently appear on the Consent Agenda.) City Manager Locke called attention of Council to meeting scheduled for November 23, 1989 at 6:00 p.m. to rev~ew projects and cEit~cal_paths.of action necessary to be taken prior to incorporation. Also noted was meeting with the King County Public Wõrks Director on Wednesday, November 29,1989 at 7:00 pom. to discuss road projects. - 3 - CQMM I'TTER R,KPOR,T S La,nd 11 S,.e. qnd. TJi ansport a t i'G)n _Committe.e. ~esolve of Zoning Issue Citizen Response- Land Use Planning Process Land Use P1anning~ Document Reviewed with Consultan~ Wilsey Ham/Pacif~c Land Use and Transportation Committee Council of the Whole Meeting with Land Use Cosultants Budget/Finance/ Insurance Comm it t ee Fund Planning Services to be Reviewed "Census 1990 Conference" Census R,equired to Incorporate Interim Budget Consideration in -"Progress Land Use and Transportation Planning Committee Chairman Handmacher reported resolve of zoning ordinance issue; with King County, a misinterpretation of the ordinance acknowledged by County employee. Chairman Handmacher noted problem of being timely advised re~arding project development such as the old airport site, representative to monitor such projects deemed necessary. Little response has as yet been received regarding the Committee request for citizen input in the city's land use planning process. Letters received will be passed on to the consultants. Chairman Handmacher advised the Committee has reviewed the first series of planning documents prepared by the~consúltants. Attorney Sam Jacobs, sub-consultant, was present to assist in drafting the Zoning Code. The proposed planning format was discussed. A complete package will be provided to Council. Council was reminded by Chairman Handmacher of Council of the Whole workshop meeting with Wilsey Ham/Pacific Consultants December 6, 1989 at 7~00 p.m. to discuss zoning issues and review map for possible zoning changes. Budget, Finance and Insurance Committee Chairman Gates reported committee studies relating to finalizing Auburn Contractual Services, (water, fire, and sewer dist, services) and reviewing the budget. Council will review, the Fund Planning Services document tomorrow :.- which gives projected revenue and costs, dates,etc. Budget/Finance/Insurance Committee Chairman Gates reported attendance at Census 1990 Conference in Tacoma. Requirement to take a census prior to the incorporation was discussed. It was reported that 1990 is a Federal Census Year which report, however, will not be available until April, 1991. Concern was expressed as to duplication of census taking. Council member Gates advised the University of Washington will isolate census data for "the place designated Federal Way; a request to the Census Bureau for early access to official census urged. City Manager Locke explained that reporting data for State Shared Revenue is April 1, thus the Federal data can be utilized, the Boundary Review Board population of 58,000 currently used. Mayor Ertel noted Homeless count taken as of Marc h 2. . Chairman Gates reported the Committee will be further con s icle.~:?t he In t er im Budg et from per iod of Fe 1>1:uary 1, 19~0 until incorporation ånd the regular budget thereafter. Interim budget review is presently in progress with consultants, mindful of costs, to be carefully utilized. -4- FedeJia1 W~Y' C~ty' Caunei,l Meeting Minutes - November 21,1989 ~OMMITTEE REPORTS (Cont.) Budget/Finance InsuranceComm~ttee ~eeting 11/27/89 Public Services C omm it tee Meeting 11/23/89 Public Services (Public Health) Mee t ing .., Bøundary Review Board Not to Invoke Jurisdiction Parks and Recreation Cultural Arts Committee Meeting to review surplus school district properties 11/22/89. Margaret W'aJid Pre.~en.tatioR 12/5/89" 1,' !3 ~'/J. 1f1 . Open Space Bønd Issue King CØUR.ty Open Space Prøgram Chairman Gates announced committee meeting Monday, November 27, 1989 at 7:30 a.m. Public Services Committee Chairman Marks reported submittal of parameters for police protection to City Manager Locke. Committee will meet Wednesday, November 23 at 9:30 a.m. to discuss police protection for Federal Way, fire protection and criminal code also topics for perusal. Chairman Marks called Public Services meeting to discuss public health program, Wednesday, November 23, 1989 at 8:45 a.m. It was reported the City has received notice that the Boundary Review Board has chosen not to invoke jurisdiction in the matter of city incorporation. Parks and Recreation/Cultural Arts Committee Chairman Webster announced committee meeting November 22, 1989 at 7:30 a.m. to discuss school district sites. Dr~ Jim Thrasher will be presènt, representing the school district, tC>'I'evi-ew surplus and undeveloped sites and p0ssible utilization thereof. Chairman Webster advised meeting will be held December 5~ 1989 for further presentation by Margaret Ward, transition team information p'I'ovided as regards Parks and Recreational, Cultural Affairs. Also, Star Pack organization repJiesentative to make proposal presentation foJi Cultural Performing Arts Facility. Committee Chairman Webster explained Open Space Bond Issue funds of five million dollars to be available to Federal Way for acquisition of certain properties for open space, Interlocal agreement with King County to enable release of the m0nies. Acquisition pr6cedures and use of properties remain under study. Meeting with Keith Artz to discuss the Counties Open Space Program will be held at 1:30 p.m. on Wednesday, November 23, 1989. Engineers from property developers will also be present. After that meeting discussion withMr. Artz will ensue as concerns the broad picture of the Open Space Bond matters. Report to Council to follow. -5- Feder~l W~y City Council Meeting Minut~s-November 21, 1989 ¿,ACILITIES AND PERSONNEL COMMITTEE Renovation of Bu ild ing s .' Organizational Chart Salaries and Fringe Benefits Facilities and Personnel Committee Chairman Stead reported Committee referrals to the City Manager and Assistant to seek contract services for renovation of the present Municipal Building (former Fire hall) and facility behind. They are working on an organizational chart and salaries and fringe benefits, upon completion of which the committee will study the proposals and report to Council. Human Services Human Service Committee Chairman Templeton reported Committee meeting with Diane Dicomas, Executive Director of South Kin~ County theSouth King COunty Multi-Service Center, and will Multi-Service Center meet with her again, December 7,,1989, at 7:35 p.m. $40,000.00 CDBG Block Mary Ellen Stone, Executive Director, King County Grant Request Sexual Abuse Center, will be speaking. Attention was Pending before King called to $40,000.00 CDBG Block Grant request County Council pending with King County Council, for upgrading and increasing space at the Multi-Service Center's new facility. It was recommended that Council endorse the block grant request and that Ron Sims, Kin~ County Council, be advised of endorsement of the block grant request. Mayor and Citizens Advisory Group Request Regarding Endorsement of Fife as Location for site of U. of W. branch cam pu s AUDIENCE COMMENT Petition Received Prior to Incorporation Questioned Community Chr istma s Tr ee Project Ceremony December 2, 1989 MOVED BY TEMPLETON, SECONDED BY HANDMACHER, COUNCIL ENDORSE $40,000.00 CDBG BLOCK GRANT REQUEST ON . , ]}~HA1.FQF THE SOUTH KING COUNTY MULTI SERVICE CENTER. -CARR! ED. . Chairman Templeton reported no committee concensus d . ' reg~r lng request of the Fife Mayor and Citizens Ad~lsor~ Group for endorsement of that city for a ~nlverslty of Washington campus site. Adequate lnformation not available upon which to base a decision, no action at this time. (Tacoma also under consideration. ) . City.Attorney Wallace ~dvised E. L. Stickle petition is prematurely recelved because the city is not yet incorporated. Memo to petitioner advising proper action for timely submittal was recommended, City Manager Locke will.: respond. Bud Thorson, speaking on behalf of the Federal Way Rotary reported tremendous community support of the Christmas Tree Project. Transportation services, publicity, location, lights, garlands, refreshments, .candy for children, Santa with horse drawn sleigh and fand-srldonated. Invitation to the lighting ceremony December 2, 1989, at 6:00 p.m. was extended; Mayor Ertel invited to turn on the light switch. Food bank drive will be included. -6- Fede:ral W~y City Council Meeting M,inute.s-NQvem,be:r 21, 1989 oncerns of l~ e i~ h borho od Regarding Proposed Property Developement So. of 356th as Regards Wetlands Environmental Impact Conce:rn ADJOURNMENT Mr. and Mrs. Bob Williams were in attendance representing concerned residents regarding property developement in progress south of 356th St. Mr. Williams requested urgency of action by the city. Since 25 acres of wetlands property is affected as concerns the open space bond issue. Due to wetlands inclusion, the zoning was lowered to 10,000-11,000. sq. ft. per lot rather than 15,000 and preliminary plot has been approved without an Environmental Impact Statement. Poste haste action by Council was requested with recommendation to King County to suspend developers proceedin~s until an RIS has been provided, as property under developement surrounding the 25 acres included for Park Purposes. Lisa Grimes stated her concern of developement of open space area from standpoint of community, Council having worked with Dave Kaplan to prepare Concervation Futures Fund Application. Home owners inquiry regards course of action to be taken when declaration of non- significant impact has been determined for a developement. It was requested that Council notify? Keith Artz, King County Open Space Pro~ram Division of Parks and Natural Resources, that high priority be placed on acquisition of the wetlands property in order that this open space be protected. Discussion ensued wherein it was noted the Comment period expires November 29, 1989. City Manager Locke advised appeal period remains open and comments calling attention to different thresh~ld Er$ that should have occurred can be pursued. MOVED BY STEAD, SECONDED BY MARKS, TO ADVL~E MR. ARTZ TO NOTIFY THE KING COUNTY COUNCIL TO PROCEED POSTE HASTE TO ACQUIRE THE SUBJECT OPEN SPACE ON BEHALF OF THE CITY OF FEDERAL WAY. MOTION CARRIED. Mayor Ertel declared the meeting adjourned at 8:30 p.m. {ldA+;A/./2:'-'!Jl~' ..- . DeJ.oJ1~{'ì;. .I}.~e.ad~ ~~.t,/ Cle.;r¡k. 1.