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Council MIN 12-18-1990 Regular I. II. III. CITY OF FEDERAL WAY CITY COUNCIL REGULAR MEETING MINUTES City Council Chambers - City Hall 33530 First Way South Federal Way, Washington December 18, 1990 - 7:00 P.M. CALL MEETING TO ORDER Mayor Debra Ertel called the city Council Regular Meeting to order on the 18th day of December, 1990, at the hour of 7:05 p.m., in City Council Chambers, Federal Way City Hall, 33530 First Way South, Federal Way, Washington. PLEDGE OF ALLEGIANCE Debra Blankenship, Miss Federal Way, led the council in the flag salute. She also led the Council and audience in singing "Happy Birthday" to Councilmember Webster and to Leon Espinoza, Media Representative from the Seattle Times. ROLL CALL OF COUNCIL Councilmembers Present: Mayor Debra Ertel, Deputy Mayor Mary Gates and Councilmembers Jim Handmacher, Lynn Templeton, Joel Marks, Bob Stead and Jim Webster. Staff Present: J. Brent McFall, city Manager; Sandra Driscoll, City Attorney; Steve Anderson, Assistant City Manager, Ken Nyberg, Assistant City Manager; Jim Shanks, Public Works Director; John Moir, Finance Director; Maj. Bob Evans, Police Chief; Ed Coutts, Fire Marshall; Jenny Schroder, Acting Parks/Rec & Human Services Director; Cheri McCabe, Superintendent of Recreation & Human Services; Maureen Swaney, City Clerk; Greg Moore, Land Use Manager; Greg Fewins, Senior Planner; Steve Ikerd, Parks Maintenance Superintendent; Jerry Draggoo, Parks/Rec/Human Services Consultant; Chris Green, Deputy City Clerk. Media Present: Linda Elliott, Federal Way News; Leon Espinoza, Seattle Times; Joe Turner, Morning Tribune. ORIGINAL CITY COUNCIL REGULAR MEETING MINUTES December 18, 1990 - Page 2 IV. V. 7. 8. 9. 10. 11. AUDIENCE COMMENT Bob Green, Federal Way Chamber of Commerce, 34400 Pacific Highway South, #1, Federal Way - Opposed to business license fee. Lynne Schow, P. O. Box 4353, Federal Way - Representing Federal Way Soroptimists/request to extend flag pole resolution, which expires 12/31/90. Helen Middlebrooks, 4265 S.W. 337th Pl., Federal Way - Chairman of Human Services Commission/endorsed 1991 budget related to full funding of parks/human services programs. Ray Schow, 29837-45th Ave. So., Federal Way Representing All Night Printery/opposed to business license fee and award of stationery printing contract (presented written statement to Council). Richard Burris, P. O. Box 4586, Federal Way - Opposed to sensitive areas process. Peter Townsend, 1648 So. 310th, Federal Way - Opposed to 1991 budget & staff salaries (presented written salary survey documents to Council). H. David Kaplan, 30240-27th Ave. So., Federal Way - Feels sensitive areas process needs additional review prior to adoption. Bob Pacquette, 302 South 295th Pl., Federal Way - Feels staff salaries should be lower. CONSENT AGENDA 1. 2. 3. 4. Golfun Agreement Minutes December 18, 1990 Voucher Technical Correction to Resolution No. 90-38 and Minutes Extension of King County Agreement for Issuance of Permits for Use of City Property Extension of King County Agreement for Animal Control Extension of Federal Way Fire Petroleum Agreement Extension of King County Private Security Extension of King County For Hire Agreement Approve January 2, 1991 Meeting Date King County Agreement for Parks Transfer 5. 6. CITY COUNCIL REGULAR MEETING MINUTES December 18, 1990 - Page 3 Councilmember Handmacher questioned January 2nd meeting date, as Suburban cities Association Growth Management Meeting is scheduled for that date; he asked City Manager if the council meeting could be set over to the following week without any consequences. Mr. McFall explained it would not be a problem, other than setting over the collection of excise taxes for one week. Councilmember Webster removed Item No. 10 from the Consent Agenda. Motion by Councilmember Handmacher to adopt the balance of Consent Agenda; seconded by Councilmember Templeton. Motion passed as follows: Handmacher Gates Marks Webster Yes Yes Yes Yes Templeton Ertel Stead Yes Yes Yes Motion by Councilmember Handmacher to reschedule the previously set regular council meeting on January 2, 1991, as a special session on January 8, 1991; second by Councilmember Marks. Motion passed as follows: Handmacher Gates Marks Webster Yes Yes Yes Yes Templeton Ertel Stead Yes Yes Yes VI. ENACTMENT ORDINANCES 1. ORDINANCE NO. 90-79 - AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, AMENDING FEDERAL WAY ZONING CODE §§80.65, 80.75, 80.130, 80.155, 80.160 (ORDINANCE NO. 90- 43), PROHIBITING INSTALLATION AND MAINTENANCE OF LANDSCAPING WITHIN REGULATION SENSITIVE AREAS AND REQUIRED SETBACKS AND ALLOWING COMMERCIAL LANDSCAPING WITHIN LAKE SETBACK AREAS. Motion by Councilmember Handmacher to adopt the ordinance as submitted by the Planning/public Works/Transportation Council Committee; second by Councilmember Stead. Discussion: Councilmember Handmacher explained the language difference between the Committee's ordinance, as opposed to that of the Planning Commission. Motion to adopt Council Committee amendment to the zoning code regarding sensitive areas ordinance passed as follows: CITY COUNCIL REGULAR MEETING MINUTES December 18, 1990 - Page 4 Handmacher Gates Marks Webster Yes Yes Yes Yes Templeton Ertel Stead Yes Yes Yes 2. ORDINANCE NO.9 0-8 0 - AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO BUDGETS AND FINANCE, ADOPTING THE 1991 BUDGET. Mr. McFall presented an explanation of budget revisions in certain areas, i.e., police contract reduced, elimination of intern program, reduction in loan repayment of street fund. Motion by Councilmember Templeton to adopt the revised budget as presented by staff; second by Councilmember Stead. Discussion: Councilmember Stead asked for clarification between the two separate proposed budget ordinances received by Council. Mr. Moir responded the correct draft is reflected by December 18th date. First motion to amend revised budget by Councilmember Handmacher, to reduce street fund loan repayment by transferring $201,800 to contingency; second by Councilmember Stead. Discussion: Mr. McFall explained this is strictly voluntary, is not needed at this time and could be adopted at a later date. Councilmember Stead asked if the reverse is true--could the funds be borrowed back; Mr. McFall responded the motion is flexible. Deputy Mayor Gates asked if all monies must be designated as repayment to the street fund loan over the three-year period; Mr. McFall explained the motion only reflects the 1991 repayment--the balance would remain in the general fund. Councilmember Webster asked about the rationale and benefit to the city; Mr. McFall explained the street fund would face future obligations by assuming and retaining the 1990 revenue support level. Mr. Shanks, Public Works Director, further explained the city would probably expend all available funds in 1991. First motion to amend revised budget reducing the street fund loan passed as follows: Handmacher Gates Marks Webster Yes Yes Yes Yes Templeton Ertel Stead Yes Yes Yes CITY COUNCIL REGULAR MEETING MINUTES December 18, 1990 - Page 5 Second motion to amend revised budget by Councilmember Handmacher, to delete the position of buyer and create a purchasing manager position; second by Councilmember Templeton. Discussion: Mr. McFall explained the purchasing manager position was previously eliminated, but staff feels there would be a better return on the city's investment with the hiring of a purchasing manager rather than a buyer. councilmember Webster asked about clerical assistance if the buyer is eliminated; Mr. McFall responded the support would come through the Finance Department. Councilmember Templeton questioned if either position is necessary at this time. Second motion to amend revised budget deleting the posi tion of buyer and creating a purchasing manager position passed as follows: Handmacher Gates Marks Webster Yes Yes No Yes Templeton Ertel Stead No Yes Yes Third motion to amend revised budget by Councilmember Marks, to freeze all staff salaries at the current rate, as well as hiring, until the city does an in-house study on all salary levels; second by Councilmember Templeton for discussion of the issue. Discussion: Councilmember Templeton said he feels this motion is more a personnel matter than a budget issue, and objects to the fact that a salary study would cost $30,000. Councilmember Webster said he would vote against the motion and agrees with the concept of the first part of the motion, but not the second; he feels the city must hire some staff to fulfill its responsibilities, but he would be inclined to put a hold on the two percent salary increases until the survey is completed. Third motion to amend revised budget freezing all staff salaries until studies are completed failed as fol1ows: Handmacher Gates Marks Webster No No Yes No Templeton Ertel Stead No No No CITY COUNCIL REGULAR MEETING MINUTES December 18, 1990 - Page 6 Fourth motion to amend revised budget by Councilmember Webster, fixing any salaries in 1991 by putting on hold until the salary survey is completed; second by Councilmember Marks. Deputy Mayor Gates said she could support the amendment with the understanding that all monies be placed in the contingency fund. For clarification purposes, Councilmember Webster agreed to modify his prior amendment as suggested by Deputy Mayor Gates; Councilmember Marks agreed to said modification. Discussion: Councilmember Templeton agreed with the salary survey, but disagreed with the concept of withholding salary adjustments for staff, as he feels the current staff is doing an excellent job and doesn't feel they are overpaid--he feels the staff goes above and beyond what their job requirements necessitate. He doesn't feel the full four percent cost of living should be allowed, but agrees with a two or three percent increase. Councilmember Handmacher agrees with Councilmember Templeton and is concerned about eliminating any cost of living adjustments--he doesn't feel it is a staff problem if salaries were set too high, but rather a council/city manager responsibili ty issue. He feels it is inappropriate to eliminate any increase at this time and recommends a two percent per year cost of living adjustment. Councilmember Webster further concurs with Councilmember Handmacher's reflection on the levels of staff quality, and does not want to preclude built-in salary level increases, and wants to move along expeditiously with the survey. For clarification purposes, Councilmember Webster said his prior amendment is to set aside cost of living adjustments only, not individual salary step increases. Councilmember Templeton asked the City Manager about the time frame to obtain a salary study; Mr. McFall responded it would take approximately six months. Councilmember Marks expressed his feelings that staff salaries are already high in comparison to similar studies already done. Fourth motion to amend revised budget setting aside cost of living adjustments only, not individual salary step increases, until the salary survey is completed passed as follows: CITY COUNCIL REGULAR MEETING MINUTES December 18, 1990 - Page 7 Handmacher Gates Marks Webster No Yes Yes Yes Templeton Ertel Stead No Yes Yes Fifth motion to amend revised budget by Councilmember Marks, to return the previously deleted sum of $338,200 for the neighborhood parks acquisition program; second by Councilmember Templeton. Discussion: Councilmember Templeton said he supports the program, but is not sure where the replacement funds will come from. Councilmember Marks suggested funds be cut from consulting fees, the wellness program, council travel expenses and administrative costs. Councilmember Templeton said his major concern is the fact that the budget needs to be approved tonight. Councilmember Marks said he feels across-board cuts can be timely made. Councilmember Stead expressed his concern about such a statement since he feels most costs related to consulting fees, as well as travel and training, are beneficial and not extravagant; he also would like to increase funding for parks, but feels the council needs to be realistic and get on with the adoption of the budget tonight. Councilmember Handmacher agreed with Councilmember Stead, in that it makes no sense to eliminate consultants, i.e., if the parks consultant is cut, the city would need to hire additional full-time staff. He also feels across- board cuts are unrealistic and further feels the budget needs to be adopted tonight. Mayor Ertel concurred with Councilmember Handmacher, in that, if a specific parcel for a potential park site is located, the contingency fund can be used. Councilmember Webster explained he will vote "no" on the amendment due to the fact that an increase in one area will create a cut elsewhere. Councilmember Templeton said he agrees with Councilmember Handmacher that a negative vote is not a vote against neighborhood parks, but feels any cuts need to be specific. Fifth motion to amend revised budget returning previously deleted funds to neighborhood parks acquisition program failed as follows: Handmacher Gates Marks Webster No No Yes No Templeton Ertel Stead No No No CITY COUNCIL REGULAR MEETING MINUTES December 18, 1990 - Page 8 Councilmember Webster asked if the total of $376,546 for human services is included; Mr. McFall responded in the affirmative. Councilmember Stead asked for clarification regarding the law department budget; Mr. Moir presented an explanation. Councilmember Handmacher asked about the human services contract; Mr. McFall explained monies would be received from community block grant funds for differentials. Deputy Mayor Gates moved to amend the prior amendment, specifying any surplus salary of the parks director position be designated for neighborhood parks; second by Councilmember Marks. Councilmember Webster amended the prior amendment to reflect any salary savings should be placed in the parks acquisition fund; Deputy Mayor Gates concurred with said amendment; Councilmember Marks failed to agree. Discussion: Councilmember Stead expressed his concern that this is a policy issue and not a budget matter, as the funds will eventually go into the reserves and can be designated to neighborhood parks at a later date. Councilmember Webster, maker of the amendment, concurred with Councilmember Stead and withdrew his prior amendment. Councilmember Handmacher said he supports the motion for the symbolism involved. Deputy Mayor Gates said she also agrees that it is a policy issue and realizes funds are needed for comprehensive and long range planning, transportation and parks, and doesn't want to sacrifice those areas for neighborhood parks at this time; she also agrees it is a symbolic motion. The symbolic amendment to the prior revised budget amendment placing any excess salary savings in the parks acquisition fund passed as follows: Handmacher Gates Marks Webster Yes Yes Yes Yes Templeton Ertel Stead Yes Yes Yes Councilmember Marks had some additional questions regarding line items. Mayor Ertel asked if the revised budget allowed for depreciation, i.e., data processing and operations; Mr. McFall explained any excess of funds over and above operating costs would go into the reserve account and would not alter the budget. If replacement equipment is necessary at an earlier time, the council would have to approve same. CITY COUNCIL REGULAR MEETING MINUTES December 18, 1990 - Page 9 An explanation of the elimination of the intern program was offered by Mr. McFall. He said the city can save money, as well as reducing the required staff time necessitated by most interns. Councilmember Templeton said he feels the intern programs are valuable, but also accepts the rationale of the cut being cost-saving. Mayor Ertel asked the City Manager to explain the difference between Assistant to ci ty Manager and an intern (NOTE TO RECORD: Management Assistant); Mr. McFall explained the Management Assistant position is more advanced, since that person would already have a completed degree, thereby allowing an advanced independent work level ability, as well as a shorter tenure. sixth motion to amend revised budget by Councilmember Stead, to delete from the 1991 budget the requested appropriation of $62,400 for the IBM AS400 computer lease; second by Councilmember Marks. sixth motion to amend revised budget deleting the appropriation for the computer lease passed as follows: Handmacher Gates Marks Webster Yes Yes Yes Yes Templeton Ertel Stead Yes Yes Yes Councilmember Stead called for the question. The 1991 revised budget ordinance, as amended by Council tonight, passed as follows: Handmacher Gates Marks Webster Yes Yes No Yes Templeton Ertel Stead Yes Yes Yes Councilmember Handmacher offered the following statement: He explained the Council tonight reduced the original City Manager's 1991 budget by approximately a million and half dollars, and also, as adopted, created a surplus or contingency of almost a million and a half. He reflected back to the elections when opponents said it wouldn't work and there wouldn't be enough money for a new city; when, in actuality, the Georgette study and incorporation proponents, including many City Councilmembers, said the ci ty could provide higher levels of service than the county without tax increases and still have a surplus. Thus, he feels the Council has kept their promises to the citizens. CITY COUNCIL REGULAR MEETING MINUTES December 18, 1990 - Page 10 Mayor Ertel called for a five-minute recess at 8: 50 p.m. , and announced the Council would follow into an executive session, and would then return to adjourn the regular meeting early due to the snow storm. Councilmember Templeton announced tomorrow's 7:30 a.m. meeting of the Parks/Recreation/Human Services Council committee is cancelled. VII. EXECUTIVE SESSION The Council recessed into executive session at 8: 55 p.m. . The executive session adjourned at 9:10 p.m.. VIII. ADJOURNMENT There being no further business to come before the Council, Mayor Ertel adjourned the regular meeting at 9:10p.m.. JzrCJk r~ N. Christine Gr~ Deputy City Clerk