Council MIN 07-24-1990 Special
CITY COUNCIL MEETING MINUTES
City of Federal Way, Washington
Municipal Building - City Council Chambers
July 24, 1990 - 7:00 P.M.
SPECIAL SESSION
1.
CALL MEETING TO ORDER
Mayor Debra Ertel called the Federal Way City Council
Special Session Council Meeting to order at the hour of
7:05 p.m., in Council Chambers, Municipal Building, Federal
Way, Washington.
Mayor Ertel announced the council would take public comment
prior to roll call as Councilmember Handmacher had not yet
arrived.
PUBLIC COMMENT: John Metcalf, 208 S. W. 319th Lane,
#G-10l, Federal Way. Spoke opposing new city hall and new
furnishings--fee1s should remain in original city hall
structure and purchase used furniture for time being..
Councilmember Handmacher arrived at 7:07 p.m.
H. David Kaplan, 30240-27th Avenue South, Federal Way. On
behalf of the community council, he extended an invitation
to councilmembers, their families and fríends to a'ttend
potluck on August 9th at 6:00 p.m., at Steel Lake Park,
site 2.
Jim Cron, 912 South 296th Place, Federal Way. Concerned
about enforcing local neighborhood traffic control,
including the possibility of a reader board. Mayor Ertel
explained council will be discussing at study session.
Cheri Romero, 29522-9th Place South, Federal Way. Lives in
Marine Hills, and is also concerned about local traffic
problems--would like a permanent solution, i.e., speed
bumps, islands. .
ROLL CALL OF COUNCIL:
Roll was called at 7:15 p.m.
Present: Mayor Debra Ertel, Deputy Mayor Mary Gates and
Counci1members Jim Handmacher, Lynn Templeton, Joel Marks,
Bob Stead and Jim Webster.
Staff Present: J. Brent McFall, City Manager; Sandra
Driscoll, City Attorney; Steve Anderson, Assistant City
Manager; Ken Nyberg, Assistant City Manager; John Wallace,
Interim City Attorney; Bruce Lorentzen, Building Official;
Kathy McClung, Permit Manager; John Marchione, Assistant to
City Manager; Bob Hash, Fire Chief; Maureen Swaney, City
Clerk; and Chris Green, Senior Secretary.
ORIGINAL
C~ty Council Meeting Minutes
July 24, 1990-- Page 2 .
Media P~esent: Kurt Herzog, Federal Way News; Leon
Espinoza, Seattle Times; and Joe Turner, Morning Tribune.
II.
EXECUTIVE SESSION - RCW 42.30.110(i) - LITIGATION
The council recessed into executive session at the hour of
7:15 p.m. for thirty minutes to discuss litigation. Mayor
Ertel. announced they would continue the special session at
7:45 p.m. At 7:45 p.m., Mr. Anderson announced the council
would be in executive session for an additional ten
minutes. The special session reconvened at the hour of
7:55 p.m.
III.
APPROVE POTENTIAL SETTLEMENT AGREEMENT
Motion by Councilmember Marks to authorize city manager to
approve settlement agreement between Western
Securities/Quadrant Corporation and City of Federal Way;
Second by Deputy Mayor Gates.
Councilmember Handmacher moved to amend page 4, paragraph
E, line 8, of the concomitant zoning agreement following
the word "may", by adding "or may not"; and, on page 7,
paragraph I, line 5, changing Exhibit "B" to "A"; Second by
Counci1member Stead. .
Discussion: Councilmember Templeton read his personal
statement against the agreement. He is not opposed to the
ultimate development of the site, but had. hoped the site
would deserve a more worthy development than what is being
proposed. He feels this is just another example of retail
overkill that has plagued the community. Mayor Ertel
agrees with Councilmember Templeton and stated the scale of
the project bothers her. Councilmember Webster said under
the current situation, he feels the staff has done
everything possible, but still hopes something may change
the ultimate circumstances of this site. Deputy Mayor
Gates stated she is concerned about environmental issues,
i.e., drainage, traffic, and hopes the new agreement will
be sensitive to the environment.
Motion passed as follows:
Gates Yes Handmacher Yes
Templeton No Marks Yes
Stead Yes Webster Yes
Ertel No
IV.
APPROVE CITY HALL LEASE AND MODULAR FURNITURE BID AWARD
, '
Mr. McFall asked Steve Anderson to report on new city hall
lease and modular furniture purchase. Mr. Anderson said
details of the lease are being reviewed and resolved
between the owner and the city. Term is 63 months, with
City Council Meeting Minutes
July 24, 1990 - Page 3
two 5-year renewal options and three months rent free.
Rented space will total 18,651 sq ft, which is 75% of the
facility. City will furnish tenant improvements, which is
approximately $252,000 credit to lease agreement, or $3,250
per month. Annual lease is $240,000 for 1991-92, with
increase of 6% in 1993-94 and an additional 6% increase in
1995. City has first option to purchase in five years,
with a five year extension with first right of refusal
within 90 days. On November 1, 1991, city could exercise
option to lease entire complex increasing space to 25,204
sq ft. Mr. Anderson said he wanted to correct his prior
statement regarding parking availability to 86 spaces
instead of 100, which is 75% of total parking space. He
feels that should be adequate since there are additional
spaces available at neighboring complexes for evening
meetings.
Counci1member Marks asked there are other comparable
buildings in the city, i.e., price, parking. Mr. McFall
said staff didn't locate others that would meet city's
requirements for space and lease cost as adequately.
Councilmember Templeton asked about annual rent. Mr.
McFall responded it will be $9.81 sq ft with $5.19 expense
credit--trip1e net of $15.00. Councilmember Webster asked
if accounting firm doesn't renew its lease, can city sublet
if doesn't'need the space. Mr. McFall said yes.
Councilmember Handmacher asked if accounting firm opts to
remain does city have any alternatives. Mr. McFall said
city could lease additional space in adjacent buildings.
Councilmember Handmacher asked if a daytime analysis of
parking requirements by staff had been done, and Mr. McFall
said none had been done, but does feel it is adequate and
will ask staff to adjust, such as using available adjacent
lots for overflow or car pooling. '
Mr. McFall explained council needs to authorize city
manager to sign lease.
Motion by Councilmember Stead to authorize city manager to
enter into lease, as negotiated on behalf of city; Second
by Councilmember Marks. Motion passed as follows:
Gates
Templeton
Stead
Ertel
Yes
Yes
Yes
Yes
Handmacher
Marks
Webster
Yes
Yes
Yes
Mr. Anderson explained second part is approval of modular
furniture bid award, which was awarded to Hunt-Ellsworth
with low bid of $416,000, plus installation costs and sales
tax for phase 1 and 2, for total of $466,915. Phase 3 in
1992 is estimated to be $158,000, if remaining space is
leased.
City Council Meeting Minutes
Ju~y 24, 1990 - Page 4
Counci1member Handmacher asked if modular furniture,
including those in council chambers, is portable and can be
moved to other location if necessary. Mr. Anderson
explained all furniture is totally movable. Councilmember
Handmacher asked about number of wòrk stations, and Mr.
Anderson said he would review plans and advise.
Councilmember Marks asked how modular furniture cost
figures into budget. Mr. McFall explained city will
finance, so can amortize costs over three to five years to
lessen impact; also money budgeted for lease payment in
1991, so within city's capacity to fund. He explained
staff is going with group instead of individual.
configurations, including conference rooms with flexible
walls when needed. Furniture is quality product for
extended use by city. Counci1member Stead asked about
plans for current furniture. Mr. McFall said used
furniture and modules in bay area will be sold if not
reused. Mayor Ertel asked if $97,000 of first floor
furniture includes council chambers--Mr. Anderson responded
yes. Councilmember Marks asked about life of new furniture
and Mr. McFall said should last indefinitely with proper
care and maintenance. Deputy Mayor Gates inquired about
comfort of new chairs; Mr. McFall said staff had tested
.severa1 types for comfort prior to making decision.
Motion by Councilmember Stead to authorize city manager to
proceed with purchase of modular furniture, as set forth in
the proposal presented to them; Second by Councilmember
Templeton. Motion passed as follows:
Gates
Templeton
Stead
Ertel
Yes
Yes
Yes
Yes
Handmacher
Marks
Webster
Yes
Yes
Yes.
V.
CITY/FIRE DEVELOPMENT REVIEW AGREEMENT AND FEE RESOLUTION
A.
INTERLOCAL AGREEMENT
Mr. McFall reported to Finance/Budget Committee earlier.
This agreement will provide for certified inspection
services on behalf of city by fire department and provide
for fee to be paid by applicants. The services have been
offered informally to date and this would help offset costs
incurred by fire department. Chief Hash explained to
council that in the past, county had provided the basic
plan review with Federal Way Fire District, and will
continue doing so, unless it is large project. County does
not furnish field inspectors, so this agreement will add
~xtra burden to fire department, however, department is
ready to those absorb costs. The permit and inspection
fees will help to defray costs and add an additional
inspector. Mr. McFall explained the costs will be borne by
applicants.
City Council Meeting Minutes
July 24, 199D - Page 5
Motion by Councilmember Templeton to authorize city manager
to approve interlocal agreement between city and fire
district; Second by Councilmember Marks. Councilmember
Stead asked for record to reflect he abstained. Motion
passed as follows:
Gates
Templeton
Stead
Ertel
Yes
Yes
Abstain
Yes
Handmacher
Marks
Webster
Yes
Yes
Yes
Councilmember Marks said it is his understanding that the
fire district has been providing service fee of charge, so
feels good about this agreement.
B.
RESOLUTION (Next Resolution No. 90-38)
A Resolution of the City Council of the City of
Federal Way, Washington, Relating to the Establishment
of Fees for Applications and Permits for the City;
and Amending Resolution No. 90-18 to Establish
Certain Fees for Permits and Inspections Required
Under the Uniform Fire Code and Deleting Fees Relating
to Septic Tanks
Councilmember Stead asked the record to reflect he
abstained from vote. This resolution allows adoption of
fees required under building code.
Motion by Councilmember Handmacher to approve Resolution
No. 90-38; Second by Councilmember Marks.
CORRECTED. REFER TO
MINUTES OF 1-?//t?/90
Discussion: Councilmember Templeton pointed out on page 2
of Exhibit "A" to the resolution, bottom of page, the
dollar sign should be left off ".05 times the Building
permit fee", and on page 3, dollar sign left off and
decimal changed to ".05" in three places. Corrections made.
Motion passed as follows:
Gates
Templeton
Stead
Ertel
'Yes
Yes
Abstain
Yes
Handmacher
Marks
Webster
Yes
Yes
Yes
Mr. McFall reported to council he received a call from
Department of Corrections indicating the city had been
removed from the consideration list for locating a
pre-release facility in our area. Councilmember Templeton
commended Mr. McFall for resolving the issue so
expeditiously. .
City Council Meeting Minutes
-July 24, 1990 - Page 6
VI.
ADJOURN SPECIAL SESSION
With no further business to come before the council, Mayor
Ertel adjourned the special session council meeting at the
hour of 8:45 p.m., and the council continued meeting in
study session.
)~~~~
N. Christine Green
Assistant to City Clerk