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Council MIN 07-24-1990 Special CITY COUNCIL MEETING MINUTES City of Federal Way, Washington Municipal Building - City Council Chambers July 24, 1990 - 7:00 P.M. SPECIAL SESSION 1. CALL MEETING TO ORDER Mayor Debra Ertel called the Federal Way City Council Special Session Council Meeting to order at the hour of 7:05 p.m., in Council Chambers, Municipal Building, Federal Way, Washington. Mayor Ertel announced the council would take public comment prior to roll call as Councilmember Handmacher had not yet arrived. PUBLIC COMMENT: John Metcalf, 208 S. W. 319th Lane, #G-10l, Federal Way. Spoke opposing new city hall and new furnishings--fee1s should remain in original city hall structure and purchase used furniture for time being.. Councilmember Handmacher arrived at 7:07 p.m. H. David Kaplan, 30240-27th Avenue South, Federal Way. On behalf of the community council, he extended an invitation to councilmembers, their families and fríends to a'ttend potluck on August 9th at 6:00 p.m., at Steel Lake Park, site 2. Jim Cron, 912 South 296th Place, Federal Way. Concerned about enforcing local neighborhood traffic control, including the possibility of a reader board. Mayor Ertel explained council will be discussing at study session. Cheri Romero, 29522-9th Place South, Federal Way. Lives in Marine Hills, and is also concerned about local traffic problems--would like a permanent solution, i.e., speed bumps, islands. . ROLL CALL OF COUNCIL: Roll was called at 7:15 p.m. Present: Mayor Debra Ertel, Deputy Mayor Mary Gates and Counci1members Jim Handmacher, Lynn Templeton, Joel Marks, Bob Stead and Jim Webster. Staff Present: J. Brent McFall, City Manager; Sandra Driscoll, City Attorney; Steve Anderson, Assistant City Manager; Ken Nyberg, Assistant City Manager; John Wallace, Interim City Attorney; Bruce Lorentzen, Building Official; Kathy McClung, Permit Manager; John Marchione, Assistant to City Manager; Bob Hash, Fire Chief; Maureen Swaney, City Clerk; and Chris Green, Senior Secretary. ORIGINAL C~ty Council Meeting Minutes July 24, 1990-- Page 2 . Media P~esent: Kurt Herzog, Federal Way News; Leon Espinoza, Seattle Times; and Joe Turner, Morning Tribune. II. EXECUTIVE SESSION - RCW 42.30.110(i) - LITIGATION The council recessed into executive session at the hour of 7:15 p.m. for thirty minutes to discuss litigation. Mayor Ertel. announced they would continue the special session at 7:45 p.m. At 7:45 p.m., Mr. Anderson announced the council would be in executive session for an additional ten minutes. The special session reconvened at the hour of 7:55 p.m. III. APPROVE POTENTIAL SETTLEMENT AGREEMENT Motion by Councilmember Marks to authorize city manager to approve settlement agreement between Western Securities/Quadrant Corporation and City of Federal Way; Second by Deputy Mayor Gates. Councilmember Handmacher moved to amend page 4, paragraph E, line 8, of the concomitant zoning agreement following the word "may", by adding "or may not"; and, on page 7, paragraph I, line 5, changing Exhibit "B" to "A"; Second by Counci1member Stead. . Discussion: Councilmember Templeton read his personal statement against the agreement. He is not opposed to the ultimate development of the site, but had. hoped the site would deserve a more worthy development than what is being proposed. He feels this is just another example of retail overkill that has plagued the community. Mayor Ertel agrees with Councilmember Templeton and stated the scale of the project bothers her. Councilmember Webster said under the current situation, he feels the staff has done everything possible, but still hopes something may change the ultimate circumstances of this site. Deputy Mayor Gates stated she is concerned about environmental issues, i.e., drainage, traffic, and hopes the new agreement will be sensitive to the environment. Motion passed as follows: Gates Yes Handmacher Yes Templeton No Marks Yes Stead Yes Webster Yes Ertel No IV. APPROVE CITY HALL LEASE AND MODULAR FURNITURE BID AWARD , ' Mr. McFall asked Steve Anderson to report on new city hall lease and modular furniture purchase. Mr. Anderson said details of the lease are being reviewed and resolved between the owner and the city. Term is 63 months, with City Council Meeting Minutes July 24, 1990 - Page 3 two 5-year renewal options and three months rent free. Rented space will total 18,651 sq ft, which is 75% of the facility. City will furnish tenant improvements, which is approximately $252,000 credit to lease agreement, or $3,250 per month. Annual lease is $240,000 for 1991-92, with increase of 6% in 1993-94 and an additional 6% increase in 1995. City has first option to purchase in five years, with a five year extension with first right of refusal within 90 days. On November 1, 1991, city could exercise option to lease entire complex increasing space to 25,204 sq ft. Mr. Anderson said he wanted to correct his prior statement regarding parking availability to 86 spaces instead of 100, which is 75% of total parking space. He feels that should be adequate since there are additional spaces available at neighboring complexes for evening meetings. Counci1member Marks asked there are other comparable buildings in the city, i.e., price, parking. Mr. McFall said staff didn't locate others that would meet city's requirements for space and lease cost as adequately. Councilmember Templeton asked about annual rent. Mr. McFall responded it will be $9.81 sq ft with $5.19 expense credit--trip1e net of $15.00. Councilmember Webster asked if accounting firm doesn't renew its lease, can city sublet if doesn't'need the space. Mr. McFall said yes. Councilmember Handmacher asked if accounting firm opts to remain does city have any alternatives. Mr. McFall said city could lease additional space in adjacent buildings. Councilmember Handmacher asked if a daytime analysis of parking requirements by staff had been done, and Mr. McFall said none had been done, but does feel it is adequate and will ask staff to adjust, such as using available adjacent lots for overflow or car pooling. ' Mr. McFall explained council needs to authorize city manager to sign lease. Motion by Councilmember Stead to authorize city manager to enter into lease, as negotiated on behalf of city; Second by Councilmember Marks. Motion passed as follows: Gates Templeton Stead Ertel Yes Yes Yes Yes Handmacher Marks Webster Yes Yes Yes Mr. Anderson explained second part is approval of modular furniture bid award, which was awarded to Hunt-Ellsworth with low bid of $416,000, plus installation costs and sales tax for phase 1 and 2, for total of $466,915. Phase 3 in 1992 is estimated to be $158,000, if remaining space is leased. City Council Meeting Minutes Ju~y 24, 1990 - Page 4 Counci1member Handmacher asked if modular furniture, including those in council chambers, is portable and can be moved to other location if necessary. Mr. Anderson explained all furniture is totally movable. Councilmember Handmacher asked about number of wòrk stations, and Mr. Anderson said he would review plans and advise. Councilmember Marks asked how modular furniture cost figures into budget. Mr. McFall explained city will finance, so can amortize costs over three to five years to lessen impact; also money budgeted for lease payment in 1991, so within city's capacity to fund. He explained staff is going with group instead of individual. configurations, including conference rooms with flexible walls when needed. Furniture is quality product for extended use by city. Counci1member Stead asked about plans for current furniture. Mr. McFall said used furniture and modules in bay area will be sold if not reused. Mayor Ertel asked if $97,000 of first floor furniture includes council chambers--Mr. Anderson responded yes. Councilmember Marks asked about life of new furniture and Mr. McFall said should last indefinitely with proper care and maintenance. Deputy Mayor Gates inquired about comfort of new chairs; Mr. McFall said staff had tested .severa1 types for comfort prior to making decision. Motion by Councilmember Stead to authorize city manager to proceed with purchase of modular furniture, as set forth in the proposal presented to them; Second by Councilmember Templeton. Motion passed as follows: Gates Templeton Stead Ertel Yes Yes Yes Yes Handmacher Marks Webster Yes Yes Yes. V. CITY/FIRE DEVELOPMENT REVIEW AGREEMENT AND FEE RESOLUTION A. INTERLOCAL AGREEMENT Mr. McFall reported to Finance/Budget Committee earlier. This agreement will provide for certified inspection services on behalf of city by fire department and provide for fee to be paid by applicants. The services have been offered informally to date and this would help offset costs incurred by fire department. Chief Hash explained to council that in the past, county had provided the basic plan review with Federal Way Fire District, and will continue doing so, unless it is large project. County does not furnish field inspectors, so this agreement will add ~xtra burden to fire department, however, department is ready to those absorb costs. The permit and inspection fees will help to defray costs and add an additional inspector. Mr. McFall explained the costs will be borne by applicants. City Council Meeting Minutes July 24, 199D - Page 5 Motion by Councilmember Templeton to authorize city manager to approve interlocal agreement between city and fire district; Second by Councilmember Marks. Councilmember Stead asked for record to reflect he abstained. Motion passed as follows: Gates Templeton Stead Ertel Yes Yes Abstain Yes Handmacher Marks Webster Yes Yes Yes Councilmember Marks said it is his understanding that the fire district has been providing service fee of charge, so feels good about this agreement. B. RESOLUTION (Next Resolution No. 90-38) A Resolution of the City Council of the City of Federal Way, Washington, Relating to the Establishment of Fees for Applications and Permits for the City; and Amending Resolution No. 90-18 to Establish Certain Fees for Permits and Inspections Required Under the Uniform Fire Code and Deleting Fees Relating to Septic Tanks Councilmember Stead asked the record to reflect he abstained from vote. This resolution allows adoption of fees required under building code. Motion by Councilmember Handmacher to approve Resolution No. 90-38; Second by Councilmember Marks. CORRECTED. REFER TO MINUTES OF 1-?//t?/90 Discussion: Councilmember Templeton pointed out on page 2 of Exhibit "A" to the resolution, bottom of page, the dollar sign should be left off ".05 times the Building permit fee", and on page 3, dollar sign left off and decimal changed to ".05" in three places. Corrections made. Motion passed as follows: Gates Templeton Stead Ertel 'Yes Yes Abstain Yes Handmacher Marks Webster Yes Yes Yes Mr. McFall reported to council he received a call from Department of Corrections indicating the city had been removed from the consideration list for locating a pre-release facility in our area. Councilmember Templeton commended Mr. McFall for resolving the issue so expeditiously. . City Council Meeting Minutes -July 24, 1990 - Page 6 VI. ADJOURN SPECIAL SESSION With no further business to come before the council, Mayor Ertel adjourned the special session council meeting at the hour of 8:45 p.m., and the council continued meeting in study session. )~~~~ N. Christine Green Assistant to City Clerk