Council MIN 12-10-1991 Special
MINUTES
Federal Way City CQuncil
33530 1st Way SQuth
Federal Way, Washington
DECEMBER 10, 1991 - SPECIAL SESSION - 6:30 P.M.
I.
CALL MEETING TO ORDER
A Special Session city council meeting was called to order by Mayor
Debra Ertel, at the hour of 6:37 p.m., on December 10, 1991, in
council Chambers, Federal Way City Hall, 33530 First Way South,
Federal Way, Washington. Councilmembers present: Jim Handmacher,
Lynn Templeton, Deputy Mayor Mary Gates, Joel Marks, Bob Stead and
Jim Webster (arriving at 6:47 p.m.). Staff present: J. Brent
McFall, city Manager; Sandra Driscoll, City Attorney, and Maureen
Swaney, City Clerk.
II.
ORDINANCES FOR ENACtMENT
Mr. McFall asked John Moir, Finance Oireotor, to update the council
on the model for calculation of property tax levy for 1992.
a.
AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON,
FIXING THE TAX LEVY FOR THE YEAR 1992 (City Staff Contact
John Moir)
Motion to suspend the rules and enact the ordinance at one reading
by Councilmember Templeton; Second by Deputy Mayor Gates. Motion
passed as follows:
Handmacher
Gates
Marks
Webster
Yes
Yes
Yes
Yes
Templeton
Ertel
Stead
Yes
Yes
Yes
Councilmember Templeton moved to proposed a 1992 levy rate of
$1.585; Second by Councilmember Stead. The council discussed
whether to set the rate first, or aþprove the budget first;
Councilmember Handmacher suggested the b4dget be adopted first and
then a rate established. Councilmember Stead said he was prepared
to vote "no" on this rate because be woUld like to fund the City
Manager's proposed budget.
Councilmember Webster moved to table this motion until the 1992
ORIGINAL
city Council Minutes
Page Two - December 10,1991
budget was adopted; Second by douncilmêmber Handmacher.
passed as follows:
Motion
Handmacher
Gates
Marks
Webster
Yes
Yes
Yes
Yes
'l'empleton
Ertel
Stead
Yes
Yes
Yes
b.
AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON,
RELATING TO BUDGETS AND FINANCE, ADJUSTING THE EMPLOYEE
POSITION AUTHORIZATIONS FOR 1991, REVISING THE 1991
BUDGET AND ADOPTING THE 1992 BUDGET (City Staff Contact
John Moir)
Mr. McFall reviewed a memorandum from Mr. Moir, dated December 9,
1991 and entitled "1992 Budget Adjustments." A copy is attached
hereto as Exhibit "A" and made a part of the minutes. Discussion
continued on fund balances and their computation. Councilmember
Handmacher suggested a strategic Reserve Fund be established.
The meeting recessed at 7:26 p.m. and r$convened at 7:31 p.m.
Councilmember Handmacher moved to sUspeQd the rules and enact this
ordinance with one reading; second by Councilmember Templeton.
Motion passed as follows:
Handmacher
Gates
Marks
Webster
Yes
Yes
Yes
Yes
'l'e1l\pleton
Ertel
Stead
Yes
Yes
Yes
Councilmember Webster moved to approve the 1992 budget with the
following changes: include changes as proposed in the December 9,
1991 memorandum from Mr. Moir to the City Manager and to increase
the property tax revenues to balance the council approved
expenditures, and reduce the police budget from $7,110,000 to
$6,840,000; Second by CouncilmeDlber Marks.
Councilmember Handmacher moved to amend this motion by setting
aside $2 million into a Strategic Reserve Fund to be generated
primarily by $1.046 million ending balance projected in 1992 and
the $951,868 no longer to be used as a S~ loan transfer; Second by
Councilmember Templeton. Councilmember aandmacher said this action
would show a prudent way of mana9'èillep,t. Deputy Mayor Gates
supported this statement. Mr. Moir ~o~~ the council this action
would reflect the financial values of ~he community to the bond
rating agencies. councilmember Stead "aid the action was only
"window dressing" and was uncertain wtlat function it would serve.
Mr. Moir responded that the action will create discipline and
explained the impacts; Councilmember Webster said it was creating
City Council Minutes
Page Three - December 10, 1991
a perception which recognized a "Rainy Day Reserve."
Motion passed as follows:
Handmacher
Gates
Marks
Webster
Yes
Yes
No
Yes
Templeton
Ertel
Stead
Yes
Yes
Yes
Deputy Mayor Gates moved to amend the bUdqet by adding $20,000 to
the Human Services Budget for the hom4¡l1ess funding through the
Multi-service Center; Second by CounCil$ämber Handmacher. Motion
passed as follows:
Handmacher
Gates
Marks
Webster
T$IIIp~latøn
Erte~
stead
Yes
Yes
No
Yes
Yes
Yes
No
Motion to adopt 1992 Budget, by approvinq Ordinance, No. 91-115, as
amended, passed as follows:
Handmacher
Gates
Marks
Webster
Templeton
Ertel
stead
Yes
Yes
No
Yes
Yes
Yes
Yes
Motion to take the earlier tax levy motion from the table by
Councillllember Handmacher; Second by Deputy Mayor Gates. Motion
passed as follows:
Handmacher
Gates
Marks
Webster
Templeton
Ertel
Stead
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Councilmember Templeton withdrew hi. earlier tax levy rate motion;
councilmember Stead consented to withdraw his second to the motion.
Councilmember Webster moved the ordinahce setting the levy be
adopted with General Fund revenue ot $5,030,505; Second by
Councilmember Handmacher. Motion passed as follows to adopt
Ordinance No. 91-116 with a levy rate of $1.572:
Handmacher
Gates
Marks
Webster
Templeton
Ertel
Stead
Yes
Yes
No
Yes
Yes
Yes
Yes
city council Minutes
Page Four - December 10,1991
c.
AN ORDINANCE OF THE CITY COUNCIL OF ~HE CITY OF FEDERAL
WAY, WASHINGTON, AMENDING ORbINANCE NO. 90-32 BY AMENDING
THE RATE STRUCTURE OF THE STORM AND SURFACE WATER UTILITY
(City Staff Contact Carey Roe/Carolyn Lake)
Motion to suspend the rules and enact Ordinance No. 91-117 at one
meeting by Councilmember Templeton; Second by Deputy Mayor Gates.
Motion passed as follows:
Handmacher
Gates
Marks
Webster
Yes
Yes
Yes
Yes
Templeton
Ertel
Stead
Yes
Yes
Yes
Motion to adopt Ordinance No. 91-117 by Councilmember Templeton;
Second by Councilmember Stead. Motion passed as follows:
Handmacher
Gates
Marks
Webster
Yes
Yes
No
Yes
T81nPll;lton
Erte
atea
Yes
Yes
No
ill.
ADJOURNMENT
The meeting adjourned at 8:13 p
;2-16.91
?7lS
f¡¿ "Il"
C I T Y
0 F
FED ERA L
WAY
MEMORANDUM
TO: J. Brent McFall
FROM: John Moir
DATE: December 9, 1991
SUBJECT: 1992 Budget Adjustments
There are several adjustments and clarifications
reflect city council and staff recommendations:
necessary to
1. As a clarification, the amount estimated for miscellaneous
park improvements on page 82 of the 1992 Preliminary Budget
document ($436,500) should include the authority to finance the
tenant improvements for the Community Center project. The page
heading should more appropriately be entitled "Park and Recreation
Facilities." The tenant improvements would be required to convert
a retail facility to a community center involving the construction
of walls, locker /bath rooms, acoustical ceiling, wiring,
heating/air conditioning, and fire protection/alarm systems. The
cost of these improvements is estimated to be approximately
$400,000. The City's share of these costs would be $200,000.
2. The Personnel Department budget included preliminary
estimates for professional services, including recruitment and
relocation expenses. These costs are more appropriately paid from
the effected department budget from salary savings. The net effect
of this and other technical adjustments will result in savings
totalling $24,040. This amount will be available to finance other
programs or increase the General Fund contingency.
3. Human Service funding increases total $98,610 for various
agencies and the Human Services Roundtable membership. These costs
will be offset by reductions in the General Fund Contingency
Account.
4. The financial assistance from the state Drugs Draw-the-
Line Program (a grant request for $19,252) will not be available in
1992 for the CARES (latch-key) program with the schools for
children in grades kindergarten to sixth grade. City assumption
of all program costs will result in reducing the Contingency
Account by $19,252.
Page Two-1992 Budget Adjustments
5. The street Fund Budget omitted the interfund transfer of
$144,000 to the Surface Water Management Fund for its share of
surface water fees associated with street system impervious
surfaces. This amount can be properly assigned to the street
Systems budget by reducing "other Capital Improvements" by an equal
amount. This will not impair the 1992 capital project work
program. The revenues were included in the Surface Water
Management Fund in the Preliminary 1992 Budget.
6. The increase in the Surface Water Management Fees will
require an increase of $244,800 in the interfund transfer from the
Street Fund to the Surface Water Management Fund. This increase
cannot be absorbed by the street Fund without adversely impacting
the 1992 street capital program. Therefore, the operating transfer
from the General Fund to the street Fund will increase from
$437,390 to $682,190. The increased General Fund transfer amount
will be offset by a corresponding reduction in the General Fund
contingency account. (The General Fund Contingency Account will
total $280,383 after all adjustments contained in this memorandum.)
7. The Surface Water Management fee increase eliminates the
need for the General Fund loan to the Surface Water Management
Fund. A loan of $951,868 was included in the Preliminary 1992
Budget. This amount will be used to increase the General Fund
strategic Reserve.
8. The City Manager is recommending a reduction in travel and
training expenditures in the 1992 Preliminary Budget totalling
$48,661 ($41,786 from the General Fund, $5,250 from the Street
Fund, $1,205 from the Data Processing Fund, and $420 from the
Surface Water Management Fund). The savings in the training have
been reallocated to capital items in the Surface Water Management
and Data Processing Funds. The savings in the General and Street
Funds have been used to offset increases in other categories of
expenditures.
9. The funding for arts programming in 1992 has been reduced
by $1,320 in the General Fund.
10. The original proposed use of funds for the Community
Development Block Grant (CDBG) included $22,000 for the Federal Way
Youth Services Annex. However, this project was not workable
because it constituted a non-conforming use under the City's land
use code. Staff was able to utilize the $22,000 for three
additional housing rehabilitation projects. The proposed use of
funds has been adjusted accordingly.
11. A half-time intern position has been added to the city
Manager's budget for 1992 at the cost of $8,320 with a
corresponding reduction in the General Fund Contingency Account.
cc:
management team
aUDGET ADJUSTMENTS TO THE PRELIMINARY BUDGET DOCUMENT
DEPARTMENT/FUNCTION
ITEM
City Council Human Services Roundtable 10,000
Training (2,110)
City Manager Training (8.360)
Intern 8,320
Parsonnel Professional Services et al 2,240 (26,280)
Training (2,631)
Finance Admin Training (480)
Finance Clerk Messenger Services (1,200)
Training (500)
Finance Accounting Training (1,440)
Finance Purchasing Training (675)
Judicial
Law Training (2.350)
Hearing Examiner Transcripts .
Community Development-Admin Training (3,570)
Community Development-LR Plens Training (2,840)
Community Development-Land Use Training (5.565)
Community Development-Bidg Insp Training (3.650)
Police King County Contract
Jail
Public Works 244,800
Park Acquisition/Lease
Parks Admin Training
Parks Maintenance Training (3,090)
Recreation Training (5.310)
Arts Programming (1,320)
Human Services Training
Increased agency tunding 88,610
CARES Program 19,252
Pay Plan Adjustment
Subtotal Operating Budget 373,222 (71,371)
Capital Equipment
BUDGET ADJUSTMENTS TO THE PRELIMINARY BUDGET DOCUMENT
DEPARTMENTIFUNCTION ITEM ADDED SUBTRACTED
Park & Racraation Facilities
GIS Start-up
Special Studies
Recycle Grant Matching
Subtotal Non-recurring Items 0 0
Contingency Account (301,851)
Total General Fund 71,37t (71,371)
Public Works Admin Training (1,050)
Public Works.Customer Services Training (2,830)
Public Works-Traffic Services Training (785)
Public Works.Street Systems Training (785)
SWM Fees 388,800
Public Works-Capital Projects (144.000)
Total Street Fund 388,800 (149,250)
Arterial Street Fund
First 114% REET Fund
Second 114% REET Fund
Grants Fund
CDBG Fund
Paths & Trails Fund .
Surlace Water Management Fund Training (420)
Small Capital Proiects 420
Debt Sarvice Fund
Risk Management Fund
Support Services Fund
Data ProcessinglTelecomm Fund Training (1,205)
Capital Equipment 1,205
Fleet & Equipment Fund
Buildings Fund
Total All Funds 461.796 (222,246)
1;2. -10 JI/
---yYJ S
£k /',4'-
MEMO
Date:
December 10th 1991
To:
From:
Brent McFall, City Manager
Philip Keightley, Public Works Director
7
Cary Roe, Surface Water Manager (~ or;
Proposed 1992 SWM Rate Increase
Subject:
The attached SWM rate analysis spread sheet highlights the current
and proposed rate and revenue scenarios as discussed at the council
Budget session on Friday, December 6th 1991.
The current rate for the residential and very light user classes
increased from $29.89 per year ($26.07 base + $3.82 billing charge)
to $74.21 per year ($70.39 base + $3.82 billing charge).This
results in a total annual charge that is less than the
approximately $80 per year that was communicated at the last budget
meeting. This rate proposal results in a 2.7 times increase of the
base rate of $26.07. However, when the unchanged billing charge of
$3.82 is taken into consideration, the net increase in the annual
charge translates into a 2.48 times the current total charge.
King County SWM rate increased from $29.89 per year to $85.02 per
year. This is a 3.11 times the base rate of $26.07 per year or
2.84 times the current $29.89 per year total charge.
1992 ANNUAL RESIDENTIAL RATES
City of Federal Way rate $74.21
King County rate $85.02
SURFACE WATER MANAGEMENT RATE ANALYSIS
Dated December 9,1991
Current Proposed
Annual Annual Current Proposed
User Class Number Rate Rate(a) Revenue Revenue
Residential 15,447 $26.07 $70,39 $402,703 $1,087,299
Very Light 34 26,07 70.39 886 2,393
I,.ight 58 60.83 164.24 3,528 9,526
.xierate 866 126.01 340,23 109,125 294,637
ModlHeavy 1,398 243.33 656.99 340,175 918,473
Heavy 652 308.51 832.98 201,149 543,101
Very Heavy 286 404,10 1,091.07 115,573 312,046
City Streets 144,000 388,800
State Highways 14,000 37,800
Subtotal 18,741 na 1,331,139 3,594,075
Billing Charge na 3.82 3.82 71,591 71,591
Total 18,741 na na $1,402,730 $3,665,666
(a) 2.7 times current rate.