Council MIN 12-03-1991 Regular
FEDERAL WAY CITY COUNCIL
REGULAR MEETING
December 3, 1991 - 7:00 P.M.
City Council Chambers - City Hall
33530 First Way South
Federal Way, Washington 98003
* * * * * * * * * *
I.
CALL MEETING TO ORDER
Mayor Debra Ertel called the meeting to prijer at the hour of 7:05
p.m., in Federal Way city Council Chamber., 33530 First Way South,
Federal Way, Washington, on the 3rd day of December, 1991.
II.
PLEDGE OF ALLEGIANCE
The Council led the audience in the flag salute.
III.
COUNCIL ROLL CALL
All councilmembers were present. Staff members present were J.
Brent McFall, City Manager; Sandra Driscoll, City Attorney and
Maureen swaney, city Clerk.
IV.
PRESENT A nONS
Mr. McFall presented the December SPIRIT Award to Sandy Petitt.
Messrs. McFall and Moir presented the GFOA Budget Award to Mayor
Ertel.
v.
AUDIENCE COMMENT
Nancy Ise, 28910 12th S, Federal Way (Arts Funding), Rosalee Luce,
29629 11th Place S, Federal Way (Arts ~ding), Carol Berlin, 700
S. Marine Hills Way, Federal Way (Arts n.nding), Kirby Luther, 945
S. 294th Place, Federal Way (Arts n.nding), Barbara Gardner, 309 SW
321st st, Federal Way (Youth programs), Joe Whitmore, 32116 9th Ave
S, Federal Way (Traffic, Spending), Gregory Keaton, 32113 45th
Place SW H-6, Federal Way (Minors in possession), Mark Freitas,
32032 2nd Ave SW, Federal Way (CARES Community Partnership Program
- Letter attached hereto as Exhibit "A" and made a part of the
minutes), H. David Kaplan, 30240 27th Ave S, Federal Way (Budget-
Letter attached hereto as Exhibit "8" and made a part of the
minutes), Vicki Montgomery, 30254 25th Ave SW, Federal Way (Arts
ORIGINAL
city council Minutes
Page 2 - December 3,1991
Funding), Pat Fullmer, 2451 SW 307th, Ft4eral Way (Arts Funding),
Carol Hinckly, 32624 7th Ave SW, Federal Way (Arts Funding).
VI.
CONSENT AGENDA
A.
B.
Approval of Minutes - November 19, 1991
Approval of Voucher - December 3, 1991
Motion for approval by Councilmember Templeton;
Councilmember Marks. Motion passed as follows:
Second
by
Handmacher
Gates
Marks
Webster
Yes
Yes
Yes
Yes
Templeton
Ertel
Stead
Yes
Yes
Yes
VII.
PUBLIC HEARING
A.
Mirror Glen #3 Preliminary Pla~ Approval
Mayor Ertel informed the audience that ~e only testimony allowed
in this hearing would relate to the imp.ct on schools.
1.
city Staff Presentation
Margaret Clark, Senior Planner, qave the council a brief overview
of the project and the modifications Which are contained in the
approving resolution.
2.
Audience Comment
Donn B. Fountain, Assistant superintendent of the Federal Way
School District, told the council that this plat would probably
generate 17 students based on a student generation factor formula.
He informed the council that since the bond levy passed, the school
system will be able to accommodate these students. Letter attached
hereto as Exhibit "C" and lIIade a part of the lIIinutes.
with no further testimony, Mayor Ertel c1osed the public hearinq.
city council Minutes
Page 3 - December 3,1991
VITI.
RESOLUTIONS
A.
Mirror Glen #3 Preliminary Plat Approval
A RESOLUTION OF THE CITY COUNC1L OF THE CITY OF FEDERAL
WAY, WASHINGTON, APPROVING '.1'liE $lIQ!:LIMINARY PLAT OF MIRROR
GLEN DIVISION 3, KING COWlTY BUILDING AND LAND
DEVELOPMENT FILE NO. S89POO67, WITH CONDITIONS.
(City Staff Contact: Marqaret Clark)
Motion for approval of Resolution No. 91-88, with the conditions
set forth by staff, by Councilmember Handmacher; Second by
Councilmember Webster. Motion passed as follows:
Handmacher
Gates
Marks
Webster
Yes
Yes
Yes
Yes
Templeton
Ertel
Stead
Yes
Yes
Yes
B.
City of Federal Way Investlllents
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL
WAY, WASHINGTON, REPEALING RESOLUTION NOS. 90-24 AND 91-
51 AND SPECIFYING THE OFFICERS AND PERSONS AUTHORIZED TO
INVEST AND WITHDRAW FUNDS OF faE CITY.
(City Staff Contact: John Mo1t)
Motion for approval by Deputy Mayor date~i second by Councilmember
Marks. Motion passed as follows:
Handmacher
Gates
Marks
Webster
Yes
Yes
Yes
Yes
Templeton
Ertel
Stead
Yes
Yes
Yes
IX.
ENACTMENT ORDINANCES
A.
Merit Decision/Amendments
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL
WAY, WASHINGTON, AMENDING FEDERAL WAY ZONING CODE,
CHAPTER 160, PROCESS IV, RELATING TO PROCESS FOR AMENDING
THE ZONING MAP, THE ZONING CODE, AND THE COMPREHENSIVE
PLAN, TO DELETE THE REQUIREMENT OF A CITY COUNCIL
THRESHOLD MERIT DECISION FOR SUCH PROPOSED AMENDMENTS,
AND ESTABLISHING CITY COUNCXL PRIORITY RANKING OF
PROPOSED AMENDMENTS INITIATED åY THE PLANNING COMMISSION.
(AMENDING FEDERAL WAY ORDINANC2 90-40)
(City Council Contact: Jim H.þ~acher)
City Council Minutes
Page 4 - December 3,1991
Motion for approval of ORDINANCE NO. 91-112 by Councilmember
Handmacher; Second by Councilmember Marks. Motion passed as
follows:
Handmacher Yes Templeton Yes
Gates Yes Ertel Yes
Marks Yes Stead Yes
Webster Yes
B. Tenant Improvements
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL
WAY, WASHINGTON, AMENDING TH~ FEDERAL WAY ZONING CODE
(ORDINANCE NO. 90-43) BY ADbI~G DEFINITIONS RELATING TO
TENANT IMPROVEMENTS, CHANGE OF USE, AND NORMAL
MAINTENANCE; AMENDING VARIOUS FEDERAL WAY CODE SECTIONS
TO DELETE THE REQUIREMENT THAT A MAI APPRAISAL BE
SUBMITTED BY APPLICANTS IN ORDER TO REVIEW PROJECTS FOR
NON-CONFORMANCE THRESHOLDS; AMENDING VARIOUS FEDERAL WAY
CODE SECTIONS TO DELETE NORMAL MAINTENANCE COSTS IN THE
CALCULATIONS OF DETERMINING NON-CONFORMANCE THRESHOLDS;
AMENDING FEDERAL WAY CODE SECTION 165.35.3(B) TO RAISE
THE THRESHOLD FOR NON-CONFORMING PROCEDURES FROM THIRTY-
FIVE PERCENT TO FIFTY PERCENT OF THE ASSESSED OR
APPRAISED VALUE OF THE SUBJECT PROPERTY; AND AMENDING
FEDERAL WAY CODE SECTION 175.10.2 RELATING TO EXCEPTIONS
TO SITE PLAN REVIEW.
(City Council Contact: Jill Handmacher)
Motion for approval of ORDINANCE NO. 91-113 by Councilmember
Handmacher; Second by Councilmember Stead. Greg McCormick, Senior
Planner, explained the "change of use" term. Motion passed as
follows:
Handmacher
Gates
Marks
Webster
Yes
Yes
Yes
Yes
Templeton
Ertel
Stead
Yes
Yes
Yes
C.
parks/Recreation/Open Space Com~rehensive Plan Amendment
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL
WAY, WASHINGTON, APPROVING THE FEDERAL WAY COMPREHENSIVE
PARKS, RECREATION AND OPEN SPACE PLAN AND AMENDING
FEDERAL WAY CODE TITLE 20.230 (ORDINANCE NO. 90-40 AND
91-109) TO ADOPT THE FEDERAL WAY COMPREHENSIVE PARKS,
RECREATION AND OPEN SPACE PLAN AS A CITY OF FEDERAL WAY
SEPA POLICY.
(City Staff Contact: Larry springer/Paul Quarterman)
City council Minutes
Page 5 - December 3,1991
Motion for approval of ORDINANCE NO. 91-114 by councilmember stead;
Second by Councilmember Marks. Motion passed as follows:
Handmacher
Gates
Marks
Webster
Yes
Yes
Yes
Yes
Templeton
Ertel
Stead
Yes
Yes
Yes
x.
COUNCIL BUSINESS
A.
Purchasing Policies
(City staff Contact:
John Moir/Ken CUrl)
Ken curl, purchasing Manager, reviewed information circulated to
the council, and attached hereto as Exhibit "D" and made a part of
the minutes. councilmember Marks said. he would like to see
competitive bids on materials, supplies and equipment be held when
the contract would be $20,000 or more instead of the proposed
$50,000.
Motion to approve the policy as present.d by Deputy Mayor Gates;
Second by Councilmember Handmacher. couþci¡member Marks requested
a friendly amendment to reduce the $~O,OOO to $20,000 as
aforementioned. The lIIotion-maker was not agreeable to this as a
friendly amendment and said the amendment was operations and not
policy.
councilmember Marks moved to amend the motion by reducing the
$50,000 to $20,000 on materials, supplies and equipment competitive
bids; Second by councilmember Stead.
Councilmember Webster asked for impact information on the
amendment; he asked that the council be given information on how
many contracts this would have affected and projections of how many
it would affect in the future. Mr. McFall said he would be able to
quantify this request, but he did not have the information
available this evening. Councillllember stead agreed with having the
information prior to voting on the amendment and/or the motion.
Councillllember Webster suggested this item be held over until the
next meeting. councillllember Handmacher ø¡aid he could see no reason
to lower the amount.
Motion to table this matter until December 17, 1991 by
Councilmember Handmacher; Second by Cou~ci¡member Stead. Motion
City Council Minutes
Page 6 - December 3, 1991
passed as follows:
Handmacher Yes
Gates Yes
Marks Yes
Webster Yes
Templ~ton
Ertel
Stead
Yes
Yes
Yes
Appointment to Human services RoUndtable
(city staff Contact: J. Brent McFall)
The council decided to discuss the appointment in January, 1992.
B.
XI.
CITY MANAGER REPORT
Mr. McFall requested a 15 minute Executive session for discussion
of property acquisition.
The meeting recessed at 8:36 p.m. and reconvened at 9:00 p.m.
XII.
CITY COUNCIL REPORTS
Councilmember Handmacher said the Planning/Public
Works/Transportation Committee will hold its final meetinq on
December 9,1991 and they will have a fUll aqenda.
Deputy Mayor Gates said the Administrat+þn Committee will meet at
7:30 a.m., December 6,1991.
Councilmember Webster said the Par)cs/åecreation/Human Services
Committee will meet at 7:30 a.m., Dece~r 4, 1991, to consider
reappointments to the Arts Commission.
XIII.
AUDIENCE COMMENT
H. David Kaplan, 30240 27th Avenue, Federal Way, read comments in
a letter which is attached hereto as Exhibit "E" and made a part of
the minutes.
XIV.
ADJOURNMENT
Meeting adjourned at 9:09 p.m.
~~ 'n'l
l 2.--03 .q( ~
December 2, 1991
Federal Way city council
City of Federal Way
33530 1st Way South
Federal Way, Washington, 98003
Reference: Letter of Support, CARES Community partnership Program
for Children and Teens providing recreational and educational
opportunities for Youth in the Community.
Members of the City Council;
This letter is written in support of the proposed
CARES Community Partnership Program and funding a position in the
1992 city of Federal Way Budget. As you are aware, the proposed
program has been designed to provide a necessary service
unavailable in the community to help the youth of the community
that would otherwise fall between the cracks and be lost.
The Program was designed by a partnership of Business Leaders,
Community service providers, schools, Libraries, City and County
staffs and concerned citizens. These people came together to help
the youth of the community and I sense an urgent need and
willingness to support the program.
From my positions in the Community as a Swim and Soccer coach,
Vice President of the Greater Federal Way Chamber of Commerce,
Realtor, and Planning commission Member, I see a community that
CARES about the Quality of Life for our Youth. The CARES PROGRAM
will offer the local community the ability to help take an active
role in the Youth of the community and be a valuable asset.
In community forums and meetings as recently as last week at
the Drugs Draw the Ling conference, Youth in Federal Way identified
issues pertaining to meaningful things to do, alternatives to
drugs, violence and sexual abuse as the highest priority to help
the youth of this community.
In it's recent Summit of Education, Business and community
leaders, The Federal Way School District identified as two of Its
TOP priority items, the issue of Latch Key youth and Partnerships
with Community, Business, School and City.
Weyerhaeuser and others have started the process. The CARES
Program will allow the City continue to take a leadership role in
prevention issues, where, as most of you know, the dollars are best
spent. Ask any Police Officer for their opinion.
Please Fund the CARES PROGRAM, as requested.
Thank You.
Mark w. Freitas, CCIM
32032 2nd Ave. S.W.
Federal Way, Washington 98023
(206) 838-8327
Federal Way City Council
December 3, 1991
f~ I~ II' 12-~j
Mayor Ertel, Deputy Mayor Gates, Councilmembers Handmacher, Marks, Stead, Templeton
and Webster:
Your budget deliberations are more than decisions about money, They are decisions
about a quality of life made possible by the level of services the city provides.
I urge you not to make impractical short-term economies. We need a realistic
approach to satisfying legitimate needs. This takes the right amount of money and
enough staff to do the right job in a reasonable amount of time.
I call your attention to four long-term issues that should be considered.
First, there's stress on the General Fund. The 1991 mil levy, which was the base for
future rates, was lower than it ahould have been to fund the services requested by
citizens. The cost differential was only ll~ a day for the average homeowner. But
that lH a day became $1 ,OOD,DOD lost EACH AND EVERY YEAR in revenues the city would
have had for services.
Second, contracting costs are going up without a commensurate return in value,
quality control or reliability. Public Health contracts are up nearly 30% from $450,000
to $580,000, The Police contract is up only 10%, but that is still $600,000,
And Public Works contracts have 30% in administrative costs added on top of the fee
for work.
As our Public Works Director has shown, bringing some projects in-house would make
a savings of approximately $164,000. Some additional staff would be needed to work on
these projects, as well as on some other tas ks that our a 1 ready und er-sta ffed Pub 1 i c
Works Department has to handle. Even with these new employees, an annual savings
of approximately $80,000 would be realized. And think of the increase in efficiency
and morale,
Third, the city took over the Recreation Program from King County on September 1 of
this year. In the first quarter of activity under our total control, the city's General
Fund is subsidizing 70% of the activities. It takes time to build revenue-producing
programs for 100,000 people. You can't do it with volunteers~
Fourth, and perhaps most critical, is our surface water management funding situation.
The General Fund had had to transfer about $950,000 into surface water programs for
1992.That transfer means we actually doubled the rates for 1992 just to stay in place.
Surface management costs should be borne by rates and rate pa~ers---NOT General
,I::'e. fI<L C(¡¡j1f/'Y <ill
Fund subsidies. By tripling the current rate no~, you eliminate the need for debt
service. (And 45% of debt service is interest expense.) Future rate increases would
be smaller and would be on an incremental basis to keep pace with inflation.
These four problems call for a maximum mil levy, The total dollars per household is not
ruinous. But not having the funds the community needs IS ruinous.
H. DAVID KAPLAN
,.
~ "G"
/ ¥¥J:s
Federal Way Public Schools
,(
31405 18th Avenue South Federal Way, WA 98003
November 15, 1991
941-0100 or 927.7420
BOARD OF EDUCATION
Jim Boldt, Prooident
Gail A. Pieroon, V'..,. Preoident
Nancy 1.. Robertson, Director
OrlaDdo E. Trier, Director
MaryJ. Wei., Director
SUPERINTENDENT
G. Richard Hani.
Ms. Margaret Clark, Senior Planner
Department of Community Development
City of Federal Way
33530 . 1st Way South
Federal Way, WA 98003
RE:
Mirror Glen Division 3
Dear Ms. Clark:
This letter is in response to your request for comments on the 22 lot preliminary plat of Mirror Glen Division 3.
The Federal Way School District is concerned with the overcrowding of school facilities, safety of children who walk
to school, transportation of children, and recreational requirements of children. We feel it Is our responsibility to
provide the best education possible for all children who reside within the District. To do this, however, we must give
~onsideration to the impact new housing developments and new students have on the District.
Additional students means that provisions must be made for the public health, safety and welfare, including schools
and school grounds, streets or roads, parks and recreation, and safe walking conditions for students. The result is
increased requirements for new schools or additions to schools, the purchase of portables, acquisition of buses,
purchase of equipment such as computers, increases to library collections, and the construction of playfields.
Therefore, we intend to firmly respond to and conform with the provisions of the Growth Management Act (SHB
2929) and, when applicable, King County Ordinance No. 9785, in a manner which best serves the students and
taxpayers of the Federal Way School District.
In June, 1990, a Capital Facilities Plan was adopted by the Federal Way School District Board of Education, in
accordance with King County Ordinance No. 9785. The Capital Facilities Plan includes construction bonds and
collection of impact fees along with state matching funds to finance the effects of new growth. The statistical analysis
of your project projects 17 students would enter our school system from the proposed 22 single family dwellings.
In summary, permanent school facilities will be needed to accommodate the proposed growth that this development
represents. This District has determined that it will finance these facilities by using a combination of construction
bonds, impact fees and state matching funds.
"tl/fl
Donn B. Fountain
Assistant Superintendent
DBF:re
c: Board of Education
Dick Harris
Jake Walker
Geri Walker
#26.2
RECEIVED BY
COMMUNITY DEVELOPMENT DEPARTMENT
Nav 2 0 1991
Federal Way School District 210 ia aD equal oppottuDity aDd aff'ømative actiOD employer.
The A1Iirmative ActiOD Office Dumber i. 941.0100
DATE:
TO:
FROM:
1~/3/C¡ I
-'õY2S
t:(L "ì)' I
CITY OF FEDERAL WAY
MEMORANDUM
December 3, 1991
Honorable Mayor & city Council,
John Moir, Finance Director~~
Ken Curl, Purchasing Manage~
Purchasing policies & Procedures
SUBJECT:
This memo will provide a summary of the city's proposed purchasing
policies and procedures and address concerns raised by the
Council's Administration Committee.
The following items will require Council approval unless otherwise
indicated:
0
Competitively bid contracts for materials, supplies and
equipment in excess of $50,000.
0
Public works and improvement contracts in excess of $35,000
(multiple crafts) or $20,000 (single craft).
0
Small works roster contracts in excess of $50,000. The small
works roster is an optional method of procurement for public
works projects less than $100,000.
0
All sole source contracts in excess of $50,000 except routine
expenses of government available from a single source.
0
All cooperative purchasing agreements.
0
Any contract in excess of $50,000 where special circumstances
require a procedure other than that specified in these
procedures.
0
All leases in excess of $50,000 or for more than three (3)
years in duration regardless of dollar amount.
0
All emergency procurements will be reported to the city
council after the fact because of the nature of this type of
procurement.
0
All change orders to public works contracts will be reported
to the city council on a quarterly basis after the fact unless
the contract contingency amount is exceeded.
The Purchasing Manager is authorized to award all purchases other
than stated above.
The following items will increase participation by City of Federal
Way businesses:
0 Limited Purchase Orders (L.P.O.). Items which will not exceed
$500 per procurement may be purchased by departments by using
the L.P.O. without the need to solicit multiple quotes.
0
Blanket Purchase Orders. Normally established with local
vendors to provide an indefinite quantity of a particular
commodity such as paint, lumber, auto parts and other
recurring maintenance and supply items.
Other items of concern/interest:
Force Accounts. The city may perform work with its employees
up to the dollar limits required for competitive bids for
public works projects. The total value of all force account
work during any calendar year will not exceed ten (10%) of
public works construction budget.
the
0
0 Purchasing will develop a brochure on "How to do business with
the city."
0
Major purchases in excess of $10,000 will be reported in
purchasing's monthly status report and distribution will be
expanded to include the Mayor and city council.
Recycled Products. The City currently buys recycled copier
paper, letterhead, envelopes, business cards and laser printer
toner cartridges. purchasing will develop a draft policy on
procurement of recycled products.
0
~"l- "- {L(3~S
Mayor Ertel, Deputy Mayor Gates, Councilmembers Handmacher, Marks, Stead,
Templeton and Webster:
On October 3, 1989, I was the first person to address you, Federal Way's
first City Council,' I had planned to be the last person to do so on December 17,
but I have another commitment that day. So I shall make my remarks now,
You are coming to the end of a daunting two years. It was your responsibility
to forge a city, to make some order out of the chaos left by decades of neglect
and mismanagement by King County. There was so much to do. The work load was enormous.
Long hours were the norm. You had to set priorities. With input from citizens at
council meetings and public hearings, on task forces and commissions, you have
successfully established a strong foundation for future administration of our city,
Your efforts were worth it,
You know that I have attended virtually every city council meeting and study
session. At most of them, only a handful of people were in attendance. The small
audiences were surprising. Many thought that the lack of citizen attendance was an
indication of public approval and acceptance of the decisions you had made and the
actions you had taken. That would be the logical conclusion.
Unfortunately, logic is often missing from politics,
November 5 election.
as was shown in the
Councilmember Webster, you quit while you were ahead, so to speak. With your extensive
parks background, you have done an admirable job in guiding the city towards the
establishment of a viable and successful parks and recreation system. With
Council member Templeton, you have shaped a human services program for the city that
is fair and compassionate. Your departure from city administration is regrettable.
However, we know that you will still be helpful to Federal Way whenever you can be.
Good luck in your new position as head of the Washington Parks and Recreation Assn.
Congratulations.
And now we come to Mayor Ertel and Councilmember Handmacher. I have known
the two of you since June of 1988, when I joined the Community Council. Debbie was
president and Jim was Chairman of the ptanning and Community Development Committee.
Your concern and commitment for Federal Way was pervasive then and has never wavered.
Your actions on the city council and as our representatives in regional affairs have
given Federal Way the role and respect to which we were entitled and had not
received before incorporation.
All this makes your election loss a disturbing event. It should cause concern
in the community. We lose your knowledge and experience. We lose your credibility
and visibility in regional affairs. And worst of all, we lose the good judgement
and perspective that'you brought to all city business. You will be missed.
As you go into
of the citizens you
worked hard and the
to come. Thank you,
the private sector, you have the utmost gratitude and admiration
have served. You have acted with honesty and integrity. You have
fruits of jour efforts will benefit all of us for a long time
Debbie. Thank you, Jim.
Your successors say they have the city's best interest at heart. That remains
to be seen. Their words and actions will be monitored very closely, I assure you.
Counci1members Gates, Marks, Stead and Templeton, you continue on the council.
I know that the wisdom, balance and fairness you exercisèd a majority of the time
will continue to guide you in the future.
As always, you can call on me and other interested citizens to help you
towards our mutual goals. The future of our city can be a successful one, if we
all work together with a constructive and cooperative attitude.
Thank you.
H. David Kaplan
December 3, 1991