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Council MIN 03-23-1993 Special FEDERAL WAY PUBLIC SCHOOLS SCHOOL DISTRICT NO. 210 . KING COUNTY FEDERAL WAY, WASHINGTON 98003 THE BOARD OF, EDUCATION OF THE FEDERAL WAY SCHOOL DISTRICT NO. 210 AND THE CITY COUNCIL OF FEDERAL WAY HELD A SPECIAL BOARD MEETING ON MARCH 23,1993,7:30 A.M., BOARD ROOM, EDUCATIONAL SERVICE CENTER, 31405 18th AVENUE SOUTH, FEDERAL WAY, WASHINGToo BOARD MEMBERS PRESENT: MARY WEIS, PRESIDENT ORlANDO TRIER, VICE PRESIDENT EFFENUS HENDERSON, DIRECTOR HELEN PEPPER, DIRECTOR GAIL PIERSON, DIRECTOR COUNCIL MEMBERS PRESENT: ROBERT STEAD, MAYOR JOEL MARKS, DEPlJfY MAYOR MARY G6. TES ROO GINTZ SKIP PRIEST LYNN TEMPLEToo RAY TOMUNSON FEDERAL WAY SCHOOL DISTRICT STAFF MEMBERS: DR. G. RICHARD HARRIS, SUPERINTENDENT MARJORIE A DEMERS, SECRETARY MR. BRENT MCFALL. CITY MANAGER CITY STAFF MEMBER: 1 . CALL TO ORDER President Weis called the Board of Education meeting to order. Mayor Stead called the City Council to order 2. OFFICIAL NOTICE An official notice was posted announcing the special meeting of the Federal Way Board of Education and the City Council of Federal Way for the purpose of considering the recommendation for the award of bid for construction of new Junior High No. 6/ Campus Drive Park. 3. PRESIDENT WE IS CALLED FOR MOTION FROM THE FEDERAL WAY BOARD OF EDUCATION Director Trier moved and Director Henderson seconded the motion that the Board of Education award the contract for the construction of junior high school No.6 to loP. and H. Construction Company, of Longview, Washington, for a total base bid of $10,687,000, with the "school building proper" amount to be $6,803,000, and the "remainder of the site, and off-site work" to be $3,884,000; and that this includes the acceptance of alternates A-5 as a deduct, E-4 as a deduct, E-5 as a deduct, and E-7 as an add, and further this acceptance of bid and award of ORIGINAL Board of Education and City Council Minutes, Special Meeting, March 23, 1993 Page 2 contract is contingent upon the acceptance of the City Council of the City of Federal Way for the construction of the "remainder of the site" as per the bid opened on March 9, 1993, for a cost of $3,884,000 which in includes the acceptance of deductive alternates A-5, E-4, and E-5, and that the Superintendent be authorized to execute a contract upon notification of the City ,Council's action approving and accepting the bids and alternates contained therein. 4. MAYOR STEAD CALLS FOR MOTION FROM THE CITY COUNCIL OF FEDERAL WAY Council Member Templeton moved and Council Member Gates seconded the motion that the City Council accept the bid and award a contract for construction of the proposed joint School/Park Project to L.P. and H. Construction Company of Longview, Washington, with the City's portion of the bid described in the bid documents as the "remainder of the site" in the amount of $3,884,000. This amount includes the acceptance of the base bid with alternates A-5 as a deduct, E-4 as a deduct, and E-5 as a deduct, with the City's bid payment pursuant to the Interlocal in the amount of $1,918,000; and further that the City Manager be authorized to execute a contract in conformance with the Interlocal and the bids approved by the Council. 5. DISCUSSION BY CITY COUNCIL MEMBERS Mr. Rick McGovern, Architect, and Mr. Brent McFall, City Manager, In response to a question from Council Member Tomlinson, explained Alternates A-7, Concessions Building, and A-8, Field House. It was noted that these items provide restrooms, concession stand and storage area. Council Member Tomlinson asked what the cost would be if the concession part of the building in alternate A-7 were eliminated. Mr. Rick McGovern said that it would be necessary to go back to the contractor to determine exactly what impact the elimination of the concession part of the building, alternate A-7, would have. Council Member Tomlinson said that he did not believe the inclusion of a concession stand would generate enough revenue to warrant inclusion in Alternate A-7. He said that he wished that staff had provided the figures for the alternate without the inclusion of the concession stand. Council Member Templeton spoke in support of the Alternate A-7 indicating that the concession stand at Sacajawea has been very beneficial to the community. He said that the Concession Stand as described in Alternate A-7 will have telephone for emergencies, ice for injuries, etc. He said that this type of concession stand is for the people who come to the games and track meets. He said that the complex at Sacajawea has been a very important component of the facility. Council Member Tomlinson said he would agree it would be nice to have, but he wonders if it is necessary. He suggested that telephones could be installed and there could be portable concession stands. Council Member Gintz asked about the operation of the concession stand. Mr. Brent McFall, City Manger, indicated that it could be something that could be rented to a concessionaire. Mr. Joe Stevens said that the concession stand provides storage and rest room facilities. He estimated that the cost for the concession area would be about $30,000. City staff responded to an inquiry from Council Member Tomlinson in regard to the Kiwanis contract for concessions at Federal Way High School. It was explained any contract for concessions at the new facility would be a separate operation. There could be request for quotations or could be an in-house operation. Council Member Gintz said that he would agree with comments made by Council Member Tomlinson. He said rather than a permanent concession stand, trailers could be brought to the site. He said he would like to have the concession stand taken out of the bid and to contract for concession trailers when necessary. Council Member Tomlinson moved and Council Member Gintz seconded the motion to amend the City's motion to add A-7 as a deduct in regard to the concession stand. Mayor Stead questioned whether this could be done and said that it was bid collectively. He said it includes restrooms and storage areas. He said he doubted that there would be a savings of $30,000. He said he views this as a convenience to the community and indicated that he will be voting against the amendment. Council Member Gates indicated that she would not be supporting the amendment. She said that she would not be in favor of using trailers that have been retrofitted and prefers to Board of Education and City Council Minutes, Special Meeting. March 23, 1993 Page 3 have a facility that Is one of permanence and is one of planning. Mayor Stead asked for a voice vote on the amendment. The amendment failed for lack of majority. Mr. Rick McGovern, architect, responded to a question from Council Member Gates in regard to which soccer field was eliminated. He said the selected option was to go with the all weather sand based field. Mr. McGovern, architect. in response to an inquiry from Council Member Gintz, explained what alternate A-14 includes, indicating that this involves moveable kitchen equipment within the building. Mr. McGovern clarified for Council Member Templeton that alternates E-1, E-2 and E-3, pertaining to lighting, are included in the main motion. 6. DISCUSSION BY FEDERAL WAY BOARD OF EDUCATION MEMBERS Mr. Rick McGovern, architect, responded to an inquiry from Director Trier in regard to the alternates selected for the field and pathway lighting. 7. VOTE ON BOARD'S MOTION BY FEDERAL WAY BOARD OF EDUCATION President Weis asked for vote on the Board's motion. Motion carried unanimously. 8. VOTE ON CITY'S MOTION BY MEMBERS OF THE CITY COUNCIL Mayor Stead asked for a vote on the City Council's motion. Motion carried 4 to 3, with Council Members Gates, Stead, Priest, and Templeton voting for the motion and Council Members Gintz, Marks, and Tomlinson voting against the motion. 9. REMARKS BY MAYOR STEAD Mayor Stead said that the action taken today will provide the taxpayers with a nice park at one- half the price. He said that it is with a great deal of pleasure that he has participated In this joint project. He said that he believes the citizens of Federal Way have been well served. He said that the money for this project represents dollars well spent. He said that the joint cooperation with the District provides the citizens the best services for the least amount of money. 10. REMARKS BY PRESIDENT WEIS President Wels said that the District Is very appreciative of the cooperation they have received from the City of Federal Way on this joint project. She said that the buildings and the property belong to the taxpayers In the community and that the community park and facilities will have a great deal of use. 1 1 . MINORITY OPINION BY CITY COUNCIL MEMBER GINTZ AND COUNCIL MEMBER TOMLINSON Council Member Gintz said that since the first of the year the City has gone beyond budget levels In several areas. He mentioned the Boeing downturn and the recent significant reduction In permit fees as economic indicators. He mentioned that the Federal Way School District also faces some economic challenges with the possibility of a reduction In revenue. He said it Is imperative, whenever possible, to reduce the commitments. He said we are not putting any 1993 funds into this. He said it is all borrowed funds. Council Member Gintz said that he applauds the efforts of staff. He mentioned the cost of maintenance once the facility is completed that must come out of operational funds. He said that his vote represents a vote against the level of expenditures and not the park. Council Member Tomlinson explained that his vote against the project was because of cost. Board of Education and City Council Minutes, Special Meeting, March 23, 1993 Page 4 12. COMMENTS FROM DR. HARRIS, SUPERINTENDENT OF SCHOOLS Dr. Harris, Superintendent, told both the City Council and the Board that they have made a land mark decision. He said it has been a long process and that we have all learned from it. He said that the Community will be the winners as a result of the action. Dr. Harris said that the facility has been known as Junior High No. 6ICampus Drive Park. He made the suggestion to move ahead as soon as possible with the naming of the school and the park. Dr. Harris said that Duane Hammil has been selected as the Principal of Junior High No.6. He said that Mr. Hammil will be designing a process for the naming of the school that will include a committee with membership from the District and the City. He said that the District will be working with Brent McFall, City Manager, for suggestions of people to serve on the Committee. He said that the City will be kept posted on the timeline for this process. He said that he would hope that by the time school is out this spring, we would have a name to present. 13. GENERAL COMMENTS Council Member Tomlinson suggested that the model for Junior High No.6 and the park be displayed throughout the community. There seemed to be general agreement for this suggestion. 14. ADJOURNMENT President Weis adjourned the Federal Way Board of Education Special Meeting at approximately 8:20 a.m. 15. ADJOURNMENT Mayor Stead adjourned the City Council Special Meeting at approximately 8:21 a.m. MARY J. WEIS, BOARD PRESIDENT --2?J~(}_!lJ~____--- BYØJ~E~ MAY~ '='-- (\ ~_~_L~- :lÆ:l]~E::~~T BRENT MCFALL, CITY MANAGER t}/ /'i~ .~. / / / / l¿</I h ~- ~~,--- -~~------ /