05-03-2022 Maintenance FacilityJoint Use Maintenances0 1 u%O,,,%.
r
Site Selection
Update
Public Works Department
Parks Department
5/3/2022
1
Background Information
• In May 2020 Council authorized staff to
proceed with planning for a new O&M Facility.
• Scope included:
— Programming
— Cost Estimating
— Site Selection
• Consultant Selection: Helix Architects.
Background Information
• May 2021 — Briefed council on programming
results.
• Confirmed criteria for site selection.
• May 2021 — February 2022:
— Finalized site evaluation report.
— Completed due diligence on potential property
acquisition.
• May 2022 — Update on final site selection
re-portd outline next steps.
Project Need — Size and Function
Inefficient
Multiple
Existing
locations
Park Ranger Station
t
O&M Fatik' s and
storage
4ti 9TMEAI P
+1.CA VA
9Ptrweli;,Vod Leiden
I
Lakeland
t'. °� Nort17
S l La 'Park
Federa; WayOLF— �
L_
Pacifty bonsai MOse6m
West HyFebos
Wetlands Park
Y�i[d Waves Theme t
and WJ rer Perk �AA�
t!":JU..11 Pe L'IJYL'L'
mi
GO: ale
Project Need — Size and Functic
P rn -1 F
=•
r�
n
L �j
- ArI
.t
I
Project Need - Security
• In the past 3 years:
—17 break-ins
— Over $250,000 equipment lost /damaged
— Estimated over 600 crew hours lost due to break-
ins.
Project Need — Asset Protection
• Materials and equipment left uncovered /
unprotected.
— Theft and Vandalism.
• Catalytic converters; batteries; fuel; etc.
— Maintenance issues.
• Hydraulic systems — freeze damage; sun damage (e.g.
cracked hoses).
• Rain — water getting where it is not supposed to be (e.g. fuel
tanks, filters)
— Reduction of lifespan estimated at 5% to 35% (higher
reduction for smaller equipment not designed to be outside when not
in use.
Current & Future Staff Count
STAFFING TABLE
0112M 1
Des0 Lion
Current
Future
Streets FTE
10
15
Streets - Seasonal
6
6
Traffic - FTE
.01
4
SVVM - FTE
I
10
SWM - Seasonal
6
5
SWM - Inspection—
3
4
Parks - FTE
16
32
Parks - Seasonal
21
30
Fleet - FTE
1
Operations Manager'
0
1
Admin Assistant":
0
1
Construction Ins ectors"
5
6
TOTALS 75 118
Programming
Current Vehicles and Equipment List
Mane
Monr06
Monroe
Pelee it
Pmgm&IL
PaUemit
Scbr Tgdi
Stier Teal
Sobr Tgdi
Sorer Tacit
SWr Tcr*
rl
Sd�r Tacit
oranaon
31cr1ng Mark
Swenaan
$Wnnwn Spr+
Swef*on spro
Tenon
Ti{1er Marren
Ford
SP1*8der
I 213M
PW
ST. SL
2
N4
WA
V-Hopper Sander
2013
PVP
5T- SL
2
NO
WA
V-Hopper Sender
UO 5Yd Dump
9d4 SYd Lump
36r id YD Dump
M82-!L,R-1548
2015
PW
ST- SL
2
NG
WA
20GB
Pyp
ST- SL
2
NO
A6274D
2009
PW
ST- M
2
NO
@75WE
2006
PVP
ST- SL
2
NO
A510D
2015
FW
$T- 5L
2
NG
589W5
MB2-0W 548
2015
PW
87 - SL
2
NO
539640
'd924L1?o1 W
20115
PW
ST- SL
2
NO
589mo
M62-0,1648
2016
PW
ST- 9L
2
NO
58W65
M@21R-1 }I$
201$
PVd
ST -%
2
NO
.59741ID
M62-LR-1548
2015
PW
ST- SL
2
NO
507820
boat
A11950ppvn11;
EX-10D-ld-54 SS
1994
PW
ST- 9L
2
NO
15920o
200.1
PUJ
.ST -SL
2
No
125541D
1993
PW
ST- 9L
2
NO
WA
Sgirbcw
2M
PUJ
ST•51.
2
NO
WA
Steel
26172
PW
ST- 5L
2
N4
I"
TC-12"-42
2002
PYv
ST- SL
2
NO
WA
Bengal Brute
2RW
PW
ST- SL
2
NO
WA
CPS195K04T4
20%
PVv
ST- SL
58"b
F-4504)A
2013
PW
sWM=SL
55D471D
Net Area
13,500
5,280
5,280
5,280
2,800
2,800
2,800
2,400
Programming
CITY OF FEDERAL WAY
OPERATIONS AND MAINTENANCE FACILITY
DATE: 02.08.21
{5 STORM WATE'
\ SYSTEM ON -SITE
(3( FUTURE FLEET MAINTENANCE
STORAGE RACKS PARKING 22 STALLS
1 r f P2 C-_- - J I COVERED _-, T _ L SjIMPEOlI L I
SEASONAL CREW F I I A4 OUTDOORLAY ;S5J ...STOP3 - - - I Al I Rq�FREqUPE I i$15�
PARKING. GRAVEL I I DOWN AREA -____ L- - -L J L J LJ L J 11 /
LOT SITE EMERGENCY GENERATOR \ FUTURE \
L - I CLEAR CIRCULATION ROUTESAROUND SHOP & STORAGE BUILDINGS. pFCANT
--^ - - - - a - - - a - - - a-a���a���i������_����' FACILITY f 1
FUTU O WD. MWD. SHOP ' ,� /
I1B STAFF PARKING 1 I 167 I� FUTURE il}• B2 '�74 / n n 1
STALLS IN SECURE I I I I I I FUTURE I IEXPANSIONI I ABOVE GRADE I 1
❑EDICATEOAREA �I-'E+ I ' SIGNAL
NFAL I I I I /} I LJ FUELTANKS'
L GovEREo
I r - - - - - - B6 B5 B4 B3 VEHIWASCLE
U U 'FUTURE'
I I B1 W SIGN PARKS STREETS S.W.M. I STOR.
I SHOP SHOP SHOP SHOP S11 L —1 ' I BLDG
DEDICATED P.O.V. f I I I VACTOR COVERED FUELING 1
VISITOR ENTRY! EXIT 1 I '� I TRUCK <_ — _ _ — — —' — — — — — —qTT—ry Ij S1 1
�
— — — J OPERATION ♦ SWM,
GATE BUILDING STOR.
1 �1 P1 F-- PYJ T--------- PARKS 7 1
6 VISITOR J 1
PARKING STALLS I IF - ' PARKS
! I _.. .�._.._�
FUTURE EXPANSION L - _ _ _ _ _ _ _ _ _ _ _ _ _ - - L ' STOK
PARKING 1 FLEET PARKING 1
II fI 16B STALLS ' S2
DEDICATED FLEET 1 L FUTU- - - EXPANSIGNRr I , STOR. 1
ENTRYfEXIT(5) 1
E .. .. ..I.. .ACE . . . . . — — — — — — — — — — — — — — — — — — — — — — — — — — — — COVERED
�� STORAGE
1 (E) FABRIC BRINE PUMPS 1
1 SHOPPING CART STRUCTURES t4FLS S12 1
STORAGE BINS -
-__SFORAGEAREA �j 1 COVERm WASTE' BULK MATERIALS '"'-' Y—'""""-_-- , S9
I &BIORETENTION� A3 RECYCLE S8 I FUTURE ; S1fl �-
FACILITY- % TOTER STOR.—___________ S13 I SALT BIN (SALTT NEECOVER
1 \` '
1 EDUCATION NS
���'
1 ` } A2 (60) ll W S. B. B.B. Q.S. C.R I` _1l�J FLEETCOVERED S110-
STORAGE / 1 GATE----------� `— LL ,0 ACRES
L------------r----------------------------------------J
MULTIPLE ACCESS 925• BRINE TANK5 &
POINTS IF POSSIBLE`'. CONC PAD
SITE ADJACENTCY DIAGRAM
Helix
design group
Programming - Summary
• 10 —12 acre site (assuming flat site)
• Operations and Maintenance Building
— Staff offices, crew rooms, lunch / muster area,
training /conference room space, locker rooms
• Shop
• Parking
• Covered and Open Storage
Programming — Summary (cont'd)
• Identified Needs
— Fleet maintenance
— Fueling
— Traffic Signs
— Traffic Signals
Comparable Facilities
Agency
Service Area
(SQ MI)
Population
O&M
Facility
(Acres)
Services
Federal Way
22.2
961000
10.5
Parks & PW
SeaTac
10.2
29,000
5.3
Parks & PW
Renton
23.5
102,000
12.5
PW
Kirkland
17.8
891#000
9.0
PW & Parks
Yakima
27.7
93,000
12.5
PW
Value Engineering
• Compared to other cities
• Basic design and finishes
• Re -using covered storage
• Shared/ Flex spaces
— Muster, lunch, and training are all the same area
Cost Estimate
Base Cost $32,000,000
Includes:
— Design and Permitting costs
— Onsite Construction costs
— Required frontage Improvement costs
Excludes Fueling, Fleet Operations, Sign Maintenance, and Signal
Maintenance.
Excludes purchase of land.
Property Search - General
• Criteria
— West side of 1-5 and centralized to City:
• Between S 304t" Street and S 348t" Street
• Between IIt" Ave SW and 28t" Ave S
— Land use — ideally compatible with surroundings
— Property impacts— minimize impacts to surroundings
— Opportunity Cost (Tax impacts)
• Existing site
• City properties
• 10-11 acre parcels —hard to come by.
LAIM%
+Itiple —hard to come by and more
costly.
Site 1—Existing Site + more
PROS
-Existing Use
-Minimal natural
environment
impacts
-1-5 one side
CONS
-Property purchase
($8-$10 M)
-Site is not level
-Construction
stag
-Apartments to
south.
FUTURE EXPANSION
S,3
AREA
$9
C�
Al
511
If
Or
I1 1r
If
+� + EXPANDED SITE 70
B2 f + f + f F 12.0 ACRES
Ju r + 1+ 1 F j NEW SOUND TRANSIT
RAIL ROUTE
EA
B
I W
81
1
h3 ss +
--- 0, F
F-- P2 — ——
Pi
VI_��EXISTING SITE
IEl A-'ARTMENTS LANDSCAPE BUFFER
Site 2 - City Property South of 312th
PROS
• City owned
property
• Flat site
• Compatible
surrounding land
use (school to
south)
CONS
• Mitigate loss of
park amenities.
LANDSCAPE BUFFER
ALONG S7REET FRONTAGE A7I tch, STREET
(E) HISTORICAL — —
SOCIETY SkALDING I I P2 + 99
'00 J
ir
OF as rT
ARF4 REPRESENTS A
Ip ACRE SITE.
' FIR .
r
STEEL LAKE PARK
9-18P2
L _ JC—Dr
.fit
f----, Hf
IP31 M H7 L
( I I I n (E) SOCCER HELD
as I I Ij
giS
I II
I E12 N I +
>sj i !
�� Ir— —� i 1 i I I i �sa M I �-------�]♦ :
rl,o; I I < E----- — — —
J
Vs-1
-_....._____art
sis Al
- Li L1 L1 L1 c — St 77s3
V
Y
Site 3 — Undeveloped Private Property
PROS CONS
• No impacts to existing developed
• $16+ M property cost.
use.
• Wetland mitigation required.
• Residential use surrounding.
• Good arterial access •
Loss opportunity for other
development.
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L_J C-----------------
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T--T- S9
— —
81
A,3 so
5 3747H 57
M;D
N ieAWN
REQUIRM
Site 4 — Developed Property
PROS} APPROX. LOCATION OF PROPOSED
ROUNDABOUT
- PROPOSED ROAD IMPROVEMENTS
R e -use existing Fi y
F , 'MTH ROUNDABOUT
---IJ�-=----------------��
infrastructure. —
Surrounding compatible use. - -_-_----(E)CELL TOWER
_
UTIL EASEMENT F i Ii r 2 f n a
Excellent arterial access. ` , I N J:►+r`
ROPER Y BCRJN ARV h _ f + 10'
CONS . �$ AR
67 .,ivy �.0
$13+ M property cost. k } $ -.ia
Lost taxes from loss of V7fir'
commercial property / .. °i ,'■��
business. ,3 ,
• Undersized to meet
N r
requirements. � \P r
• No longer available. `10"
1
N P [L'r f f
N itM S: F
kt }Nr sxis f 1f�
}f
0
Construction —
Current Program
SITE 1: Existing Site —
Expand to North
SITE 2: Existing City
Property
SITE 3: Private Property
Undeveloped
Site 4: Private Property
Developed
Land / TOTAL
Mitigation
Costs
21
New Program - Fueling
Required Improvements:
(Site costs, fueling equipment and software, etc.)
Total
$700,000
City Pays $85,000+ per year in fuel surcharge
fees.
*payback in 10+ years AND added security
New Program — Fleet Maintenance
• Required Improvements:
— Site Work, shop, equipment, etc.
Total
$4,200,000
City Pays $220,000+ per year in overhead fees.
*payback in 17+ years AND level of service in fleet
maintenance (especially during snow/ice
operations)
New Program — Sign and Signal
Maintenance
• Nominal savings by performing work in house as well
as increased accountability, timeliness and control
• Savings are not sufficient to cover a bond payment
for the associated capital construction cost
• Reserve area for future buildings to house these
functions, however not currently included
Next Steps
• Council to formally adopt preferred site.
• Continue with design on preferred site.
• Finalize financing plan.
Questions?