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Council MIN 01-17-1995 Regular FEDERAL WAY CITY COUNCIL Regular Meeting Council Chambers - City Hall January 17, 1995 - 7:00 P.M. MINUTES I. CALL MEETING TO ORDER Mayor Gates opened the regular meeting of the Federal Way City Council at 7:04 p.m., in Council Chambers, City Hall, Federal Way, Washington. City Council present: Mayor Mary Gates, Deputy Mayor Phil Watkins, Councilmembers Jack Dovey, Hope Elder, Ron Gintz, Skip Priest, Ray Tomlinson. City Staff present: City Manager Ken Nyberg, City Attorney Landi Lindell, City Clerk Maureen Swaney, Deputy City Clerk Chris Green. II. PLEDGE OF ALLEGIANCE Councilmember Priest led the flag salute. III. PRESENTATIONS a. b. Government Finance Officers Association (GFOA) Presentation Commuter Challenge 1994 Diamond Award City Manager Nyberg introduced Dan Clements, GFOA President and Snohomish County Budget/Finance Director, who presented Management Services Director Iwen Wang with GFOA's annual award for the city's 1994 budget document. Ms. Wang introduced and thanked her staff for their dedication and exceptional work during the budget preparation. This award places the City of Federal Way in the top six percent of all Washington cities applying for this distinction. Mayor Gates introduced and congratulated Tom Stepanek of Orion Industries and Lee Bjorklund of the Weyerhaeuser Company. Both companies recently received the prestigious Diamond Award, which honors businesses who have successfully participated in the Federal Way Employers' Commute Trip Reduction (CTR) Network. ORIGINAL FEDERAL WAY CITY COUNCIL REGULAR MEETING MINUTES January 17, 1995 - Page 2 IV. CITIZEN COMMENT Peter Townsend - spoke in favor of the city designating funding to RCAA in the amount of $28,000 to assist in the opposition of the third runway at SeaTac; Jim Cron - invited those interested in establishing a community council to attend the upcoming meeting on February 9, at 7:00 p.m., in the School District's Education Center; Sam Yun - thanked the Council for his appointment to the Diversity Commission, however, declined acceptance as he plans to campaign for an open Council position this fall and won't have the time to volunteer as a commissioner. V. CONSENT AGENDA a. Minutes/January 3 and 9, 1995 Councilmember Gintz pulled consent item (b) and Deputy Mayor Watkins pulled item (a). Motion by Deputy Mayor Watkins to correct the January 3 minutes, page 4, reflecting he voted in favor of the substitute motion and substituted main motion abandoning the photo radar project, and said he believes that Councilmember Gintz voted in opposition to both motions; second by Councilmember Gintz. Motion to correct minutes passed as follows: Gates Tomlinson Gintz Priest yes yes yes yes Watkins Dovey Elder yes yes yes b. Commission Appointments Motion by Councilmember Gintz to pull consent item (b) due to the sensitivity of the appointments at this time, and to give Councilmember Dovey an opportunity to be involved in the selection process; second by Councilmember Priest. Councilmember Gintz said he prefers that the full Council take an active role in the selections. Councilmember Elder asked for clarification on the time frame for rescheduling the interviews. Councilmember Gintz said he would like to see the process completed within two weeks; Mr. Nyberg confirmed it can be done within that time period. Motion to reopen the application process for the Arts, Human Services and Diversity Commission vacancies and to reschedule interviews for all applicants passed as follows: Gates Tomlinson Gintz Priest yes no yes yes Watkins Dovey Elder yes yes yes FEDERAL WAY CITY COUNCIL REGULAR MEETING MINUTES January 17, 1995 - Page 3 VI. CITY COUNCIL BUSINESS a. Liability and Property Insurance Package Renewal Risk Manager Bonny Kraske briefed Council on staff recommendations for the proposed insurance package renewal. Also present was Dan DeLorenw of Raleigh, Schwartz & Powell, the city's insurance brokers. Both Ms. Kraske and Mr. DeLorenzo responded to a variety of Council questions. Motion by Councilmember Gintz to approve the insurance renewal recommendation of staff, as set forth in Exhibit "A", attached hereto; second by Councilmember Priest. Motion passed as follows: Gates Tomlinson Gintz Priest yes yes yes yes Watkins Dovey Elder yes yes yes b. Regional Issues 1) 1995 RCAA Professional Services Contract & Briefing 2) Major Supplemental Airport Site Process Senior Planner Greg Fewins presented a brief outline of the proposed professional services contract with the Regional Commission on Airport Affairs and invited RCAA Executive Director Matt Rosenberg to address the Council. Mr. Rosenberg reviewed the Commission's year-end summary and 1995 funding request, and also responded to a variety of Council questions. The Commission is requesting the City of Federal Way increase its funding of RCAA to $28,000 for the year 1995. Mayor Gates thanked Mr. Rosenberg for his update on the commission's 1994 activities and said she would like the full Council to revisit the third runway and 4-post plan within the next few months. Motion by Councilmember Gintz to increase the 1995 funding for RCAA to $28,000; second by Deputy Mayor Watkins. Motion passed as follows: Gates Tomlinson Gintz Priest yes yes yes yes Watkins Dovey Elder yes yes yes FEDERAL WAY CITY COUNCIL REGULAR MEETING MINUTES January 17, 1995 - Page 4 Mr. Fewins further reported to Council on the current status of proposed sitings for a new airport. The Puget Sound Regional Council recently adopted a resolution authorizing a third runway at SeaTac and deferring evaluation of statewide air and ground transportation needs to the State. Mr. Rosenberg said RCAA will be devoting staff time and energy to the search for a new airport location, possibly in southwest Washington. Motion by Council member Priest to proceed with staff recommendation C, by adopting a resolution at the next regular meeting to set forth the city's position regarding the site of a major supplemental airport, as an alternative to constructing a third runway at SeaTac, with staff recommendations A, B and D to be considered at a later time; second by Deputy Mayor Watkins. (Clerk's note: Staffs recommendation via memorandum from Greg Fewins dated January 10, 1995, is attached hereto as Exhibit "B"). Mayor Gates said she favors future improved airport technology for safety reasons. Motion to proceed as recommended in the maker's motion passed as follows: Gates Tomlinson Gintz Priest yes yes yes yes Watkins Dovey Elder yes yes yes VII. CITY MANAGER REPORT Mr. Nyberg thanked the Council for their support and guidance of Mr. Fewins' work with the RCAA. He announced Major Bob Evans, Federal Way Police Chief, has recently been elected as President of the Washington Sheriffs and Police Chiefs Association. Since the Council will be reinterviewing for commission vacancies, the scheduled reception on January 31 for all commissioners may be delayed. City Manager Nyberg asked Community Development Services Director Greg Moore to brief Council on the status of SSB5038. Following the briefing by Mr. Moore, he advised he will provide Council with detailed documentation at their next regular meeting. Mayor Gates and Councilmember Priest will be attending tomorrow night's SCA meeting and will receive additional information on the bill at that time. Mr. Nyberg reminded Council of the need for an approximate IS-minute executive session prior to adjournment, stating that no action is anticipated. FEDERAL WAY CITY COUNCIL REGULAR MEETING MINUTES January 17, 1995 - Page 5 VIII. CITY COUNCIL REPORTS Councilmember Priest reported the City and Water/Sewer District joint liaison committee met this morning to discuss issues pertinent to both entities. The Land Use/Transportation Committee will invite members of Pipeline 5 to attend an upcoming committee meeting. Councilmember Dovey said he has received numerous congratulatory notes on his recent appointment and looks forward to his involvement in city government. Councilmember Elder reported the next meeting of the Public Safety/Human Services Committee is scheduled for February 2 at 7:30 a.m.; she thanked Deputy Mayor Watkins and Councilmember Gintz for their contribution to the committee's accomplishments the past year. As informational, she reported NW Airlines is donating a 747 to take food and clothing to the victims of the recent earthquake in Kobe, Japan~ Councilmember Elder recently received a phone call from Susan Honda, Federal Way PIA, who requested a joint study session be scheduled between their members and the City Council to discuss common interests and concerns. The best time for scheduling such meeting would probably be at 6:00 p.m., some Tuesday evening prior to the Council's regular meeting. Mayor Gates suggested all Councilmembers submit ideas for possible agenda items. Mayor Gates advised she has talked with all Councilmembers to obtain a consensus of their committee preferences for this year. She recommended the following persons be named to 1995 committees: LAND USE/TRANSPORTATION Chair: Priest Members: Gintz and Watkins PUBLIC SAFETY/HUMAN SERVICES Chair: Elder Members: Tomlinson and Dovey P ARKS/RECREATION Chair: Tomlinson Members: Watkins and Dovey ECONOMIC DEVELOPMENT/FINANCE Chair: Gintz Members: Priest and Elder FEDERAL WAY CITY COUNCIL REGULAR MEETING MINUTES January 17, 1995 - Page 6 SCATBd REPRESENTATIVE Member: Elder Alternates: Dovey and Keightley Mayor Gates then placed the above appointments in the form of a motion; second by Councilmember Priest. Motion to appoint the above committee members passed as follows: Gates Tomlinson Gintz Priest yes yes yes yes Watkins Dovey Elder yes yes yes IX. EXECUTIVE SESSION Property Acquisition/Pursuant to RCW 42.30.11O(b) Mayor Gates recessed the regular meeting at 8:55 p.m., and announced a IS-minute executive session to discuss property acquisition, with no action anticipated. At 9: 10 p. m., Mr. Keightley announced a continuation of the executive session for an additional fifteen minutes; at 9:30 p.m., Mr. Keightley announced another IS-minute extension; at 9:45 p.m., he announced an additional fifteen minutes. Mayor Gates adjourned the executive session at 9:56 p.m., reconvened the regular meeting, and reported there will be no action. x. ADJOURNMENT There being no further business to come before the Council, Mayor Gates adjourned the regular m- of "'" Fokm1 W,y City CmmciJ '2;°~ ~ : ~ N. Christine Green Deputy City Clerk CITY OF FEDERAL WAY MEMORANDUM DATE: January 9, 1995 TO: FROM: RE: Federal Way City Council Kenneth E. Nyberg, City Manager Bonny Kraske, Risk/Purchasing Manager Insurance Renewal Recommendation Staff recommends City of Federal Way renew its insurance package with St. Paul Fire and Marine Insurance Company, per their quote detailed on Table attached. The quote provided by St. Paul for 1995 coverage includes increased limits of coverage in property value and in pollution coverage, for a reduction in base cost of $19,097, or 13%, under 1994 rates. If recommended changes in coverage are approved, the overall premium will be reduced by $26.476, or 17.5%, with an additional $5,000,000 in umbrella coverage and law enforcement consolidated under the same carrier as our general liability coverage. The recommended changes are: ø . Go bare on computer equipment coverage under Inland Marine Policy Savings: $3,078 Inland Marine covers computers for direct physical loss or damage to computer equipment resulting from electrical/mechanical failure, earthquake, or flood. Losses resulting from fire or theft are covered under general property. To minimize data loss, the City will purchase a small fireproof safe for on site backup tape storage. . Purchase pollution coverage to protect City's exposure due to spraying of insecticides, pesticides, and herbicides. Cost: $645 . Purchase Law Enforcement (False Arrest) Liability coverage from St. Paul. The prior carrier, Scottsdale, charged a minimum premium of $5,828 in 1994 and is asking $6,140 for 1995. St. Paul is quoting $1,500 for same coverage. Savings: $L .,640 "A II l;J(HINQ' n Memo to: Federal Way City Council Kenneth E. Nyberg, City Manager January 9, 1995 Page Two . Increase deductible for auto liability from $1,000 to $5,000 per occurrence. Savings: $4,445 Historically, the City is an excellent risk in the auto liability area. . Eliminate comprehensive and collision coverage on all fleet vehicles except four: Savings: $4,858 1994 Peterbilt Dump 1995 Chev Van 1994 Fore 12 Passenger Van 1985 International Dump . Purchase additional $5,000,000 in Umbrella coverage over General Liability, for a total of $10,000,000. (In addition to $1,000,000 general/occurrence.) Cost: $5,000 In todays litigious society, $5,000,000 is a minimal amount of coverage for a City the size of Federal Way. It is good fiscal policy to protect the City's assets with $10,000,000 in umbrella coverage. . The combined savings from increasing the deductible or risk retention level totals $12,381 a year. (Computer/phone: $3,078; Auto liability: $4,445; Auto comp/collision: $4,858.) Staff recommends charging the full premium through internal services funds, with the intent of moving to self-insurance in this area, as well as for physical damages, resulting from the reduced coverage. c: Philip Keightley, Assistant City Manager Londi Lindell, City Attorney Marie Mosley, Assistant Managemenl Services Director ~ DEPARTMENT OF COMMUNITY DEVELOPMENT SERVICES Memorandum January 10, 1995 TO: FR: Mayor and City Council Members Greg ~~ns, senior Environmental Major Supplemental Airport Siting Planner RE: Process I. Backqround puget Sound Regional Council ("PSRC") recently completed a search process for a major supplemental airport ("MSA") within the four county area. A MSA was being considered as an alternative to adding a third runway at Seattle-Tacoma International Airport (ISeaTac") . This process culminated with PSRC's adoption of resolution EB-94-01 (refer to exhibit A). In this resolution, PSRC authorized a third runway at SeaTac to proceed with an investigation of noise impacts and demand management conditions, and completion of the environmental review process. PSRC recommended that the state enact legislation allowing incentives and compensation for communities impacted by essential public facilities. In addition, PSRC recommended that the state implement a process to evaluate state-wide air travel and ground transportation needs. In the resolution, PSRC finds that the addition of a third runway at SeaTac will provide adequate capacity for the region through the year 2030. The previous flight plan process projected that a capacity of 480,000 aircraft operations atSeaTac with a new runway will not meet the regions 524,000 aircraft operations demand by the year 2020. Through the MSA process, PSRC revised SeaTac demand projections to 440,000 operations in 2020, allowing a third runway to provide sufficient capacity to meet this region's needs through 2030. Widely fluctuating projections only highlight the speculative nature of planning for future aircraft capacity. PSRC optimisticly estimates that at least ten years are needed to site and construct a MSA within this region. This timeframe does not account for unforseen problems such as condemnation and acquisition of property, and is likely to be much longer than ten years. Therefore it is imperative that the region not delay decision making on this complex issue. Inability of the region and state to deal with this issue now will only prolong significant economic and environmental consequences into the future. Growth and urbanization will further impact our liB/{ ICIHIKIT ú) region's ability to address commercial aircraft capacity and siting a new MSA in the future. Although the state has not formally responded to PSRC's resolution, it is not likely that any statewide airport siting process will begin soon. Representative Ruth Fisher (27th District) is expected to introduce legislation this year directing the state's involvement in siting a MSA. If adopted, it is unlikely that the legislation would be implemented for a couple of years. II. Recommendation At this point there is no clear process to continue the search for siting a MSA. However the city can continue to take a proactive approach on this issue. The following is a menu of action items available to Federal Way identified by staff. City Council may select some or all of these action items, or incorporate other items not identified by staff. A. B. C. D. Letter writing and meeting campaign with elected state officials and state administrators. The city could encourage accelerated search and selection of a MSA site. The city could also recommend aggressive consideration of demand management techniques and alternative transportation modes, such as development and integration of high speed and commuter rail. Letter writing campaign encouraging puget Sound Regional Council to continue the MSA siting process within this region. Adopt city resolution stating Federal Way's position regarding siting of a major supplemental airport as an alternative to constructing a third runway at SeaTac. wait for state to define and implement a MSA search process. Determine appropriate course of action for the city at that time. Staff is prepared to proceed with City Council direction. III. Exhibits A PSRC resolution EB-94-01 d9:msa.wp ~