Council MIN 06-28-1996 Special
FEDERAL WAY CITY COUNCIL
SPECIAL SESSION SUMMARY
Visitation Retreat and Cultun! Center
June 28, 1996 - 12 noon
I.
CALL MEETING TO ORDER
Mayor Skip Priest opened the special session of the Federal Way City Council at 12:22 p,m., in
Banquet Room # 2, Visitation Retreat and Cultural Center, Federal Way, Washington,
City Council present: Mayor Skip Priest, Deputy Mayor Hope Elder, Councilmembers Jack
Dovey, Mary Gates, Ron Gintz, Mike Park, and Phil Watkins,
City Staff present: City Manager Ken Nyberg, Deputy City Manager Philip Keightley,
Management Services Director Iwen Wang, City Attorney Londi Lindell, Community
Development Services Acting Director Kathy McClung, P ARCS Deputy Directory David
Wilbrecht, Public Works Director Cary Roe, Public Safety Director Ron Wood, Deputy
Management Services Director Marie Mosley, Senior Financial Analyst John Caulfield, Executive
Assistant Pat Briggs.
Citizens and Media present: John Metcalf, David Kaplan, Jeanne Burbidge, Becky Monk-Federal
Way News.
Mayor Priest introduced the purpose of this session as an opportunity for Council to receive a
briefing on the issues surrounding the 1997/98 biennial budget.
City Manager Nyberg introduced topics and discussion focused on the following items:
ll.
CITY COUNCIL BUSINESS
A
Background
1, City Council Goals
2, Council Priority in Allocation of Excess Funds
3, Biennial Budget Ground Rules
Some operational issues and policies that need to be reviewed in the next
year by the FinancelEconomic Development Committee:
Instead of a "use it or lose it" policy, consider allowing savings to
be returned to departments as an incentive to save
Development fee adjustment options - market-based; cost based
(recovery ratio); or index to some general cost escalator
B.
Outline Budget
1. Balancing Strategies
2, Organization Chart
3. 1997 Revenue and Expenditures Assumptions
ORIGINAL
FEDERAL WAY CITY COUNCIL SPECIAL SESSION MINUTES
June 28, 1996 - Page 2
Gambling tax estimate may need to be changed later to a more realistic
number, Review electrical permit fees,
C,
Budget Process
L Schedule
2. Public Input
D.
2.
Draft Reports
1. Economic Development
delete "edge city" ftom vision statement
Aquatics Center - no or lack of promotional material for Federal
Way businesses and driving directions.
FTE to be considered
Capital Facilities
Need information on existing resources used for facilities, including
debt service, rental, historical financial information, etc,
E,
2.
IdentifY Budget Issues
1. Parks Recreation Fees & Recovery Rate
Need to evaluate recovery rate on a program by program basis if
there is policy value. Decide appropriate funding and recovery
leveL Do cost benefit analysis to evaluate marginal programs,
Take Arts Commission and related items out of the recovery ratio
calculation,
Establish base line budget for the Arts (what's our priority in terms
of arts funding, and what are the expectations, roll-over policy, and
goals),
What 2% for Arts generates and impact to capital projects,
Arts items to go to FinancelEconomic Development Committee,
Jail Costs
Need to look at alternatives.
Memberships
Puget Sound Regional Council (pSRC) - Consider possibility of
withdrawal,
Suburban Cities Association (SCA) - retain membership,
Other Issues
Celebration Park:
Include funding in 1997/98 budget for another vote,
If to be re-voted, the parks plan should be revised.
Wait to see outcome of King County bond election in
Federal Way next September to decide if funding for
another election will be needed,
Partnerships - review public/private partnership opportunities as
part of parks development alternatives
3.
4,
FEDERAL WAY CITY COUNCIL SPECIAL SESSION MINUTES
June 28, 1996 - Page 3
Grant Writer:
Consider contract full time - 1 year as trial. The person/contractor
should have a proven record in recruiting federal and state grants
recently.
Public Relations:
Review needs and how best to provide the service,
Community Building Day (October 1996):
This event is to be sponsored by the Diversity Commission and is
expected to be a quality program. Include $2,000-$5,000 each year
in 1997-98 budget The program may include speaker, awards, and
dinner.
Survey:
Customer survey has been developed for Parks, need to budget
postage funding.
Commissions:
Develop 1997/98 work plan now, so that funding required to
implement that work plan can be included in the budget.
F.
Adjournment
The agenda being completed, Mayor Priest adjourned the special session of the Federal Way City
Council at the hour of5:15 p,m.
b= ~J;T . ~
'Becky Metc ,Ad minis rative As stant