05-03-2022 Council Minutes - SpecialCITY OF
,::A�L Federal Way
CITY COUNCIL
SPECIAL MEETING MINUTES
City Hall — Council Chambers*
*remote attendance available via zoom
May 3, 2022 — 5:00 p.m.
1. CALL MEETING TO ORDER
Mayor Ferrell called the meeting to order at 5:01 p.m.
City officials in attendance: Mayor Jim Ferrell, Council President Linda Kochmar, Deputy Mayor
Susan Honda, Councilmember Lydia Assefa-Dawson, Councilmember Hoang Tran,
Councilmember Jack Walsh, and Councilmember Jack Dovey.
Councilmember Erica Norton participated remotely via zoom.
City staff in attendance: Interim City Administrator Brian Davis, City Attorney Ryan Call, and
City Clerk Stephanie Courtney.
2. PLEDGE OF ALLEGIANCE
Mayor Ferrell led the flag salute.
3. STUDY SESSION
a. Joint Operations and Maintenance Facility Discussion
Public Works Deputy Director Desiree Winkler provided background on previous
presentations made to Council outlining the need for a joint Parks and Public Works
Operations and Maintenance (O&M) facility. In May 2020 Council authorized staff to
proceed with planning for a new O&M Facility; Helix Architects was selected as the
consultant for this project. Ms. Winkler overviewed the process thus far including
programing and criteria for, site selection. Due diligence on potential property acquisition
has been completed and she provided an update to Council on the final site selection and
outline the next steps.
Ms. Winkler reviewed the need for additional space and functionality noting the multiple
inefficiencies currently: lack of space with equipment and material left uncovered and
unprotected. She also reported in the past three years the current location has had 17
break-ins and over $250,000 equipment lost or damage.
After reviewing the programing and the comparison to similar sized local jurisdictions, Ms.
Winkler offered a base cost estimate of $32 million including design and permitting costs,
onsite construction costs, and required frontage improvement costs; this estimate excludes
any purchase of land.
Federal Way City Council Special Minutes Page 1 of 2
May 3, 2022
She reviewed four potential sites that were studied and closely meet the programing criteria.
Each site was overviewed with pros and cons highlighted. It was noted the fourth site
studied is no longer available on the market and therefore cannot be considered.
Councilmembers thanked Ms. Winkler for the information and her presentation. Clarifying
questions were asked regarding the three available sites and if two smaller sites could be
a possibility. Councilmembers also asked questions regarding the expantion of the current
shop location (Site #1); and possibility of relocating park programming (fields and parks) to
other locations if Site #2 was selected.
Mayor Ferrell asked about the next steps. Some Councilmembers shared concerns over
rising construction and land costs and the timing of this project should it continue to move
forward.
Deputy Public Works Director Winkler offered site visits to Councilmembers and noted
following feedback from this meeting, the next steps would be to select a preferred site,
finalize the site plan and then finalize financing. This item will be discussed at the next Land
Use Transportation Committee meeting in June.
4. EXECUTIVE SESSION
• Potential Litigation Pursuant to RCW 42.30.110(1)(i)
At 6:02 p.m. Mayor Ferrell announced the Council would recess to Executive Session for the
purpose of Potential Litigation Pursuant to RCW 42.30.110(1)(i) for approximately 29 minutes.
& ADJOURNMENT
There being nothing further on the agenda; the special meeting was adjourned at 6.:15 p.m.
Attest:
�i
Sta ie Courtney
City Clerk
Approved by Council: 05'1% Z022—
Federal Way City Council Special Minutes Page 2 of 2
May 3, 2022