Council MINS 03-17-1998 Special
FEDERAL WAY CITY COUNCIL
Council Chambers - City Hall
SPECIAL MEETING
COUNCIL COMMI'ITEE OF WHOLE
March 17,1998 - 5:15-6:30 p.m.
MINUTES
I.
CALL MEETING TO ORDER
Councilmember Gates, Chair of the Finance/Economic Development/Regional Affairs Committee,
opened the special meeting of the Federal Way City Council Committee of Whole at the hour of
5:20 p.m., in Council Chambers, City Hall, Federal Way, Washington.
Councilmembers present: Mayor Ron Gintz, Deputy Mayor Michael Park, Councilmembers Jeanne
Burbidge, Jack Dovey, Mary Gates, Linda Kochmar, Phil Watkins.
City Staff present: City Manager Kenneth E. Nyberg, Deputy City Manager Philip Keightley, City
Attorney Londi Lindell, Directors Iwen Wang, Greg Moore, Jenny Schroder, Chief Ron Wood, City
Clerk Chris Green.
II.
BUDGET POLICY REVIEW
City Manager Nyberg continued his presentation from the March 3, 1998, special meeting on budget
policies and strategies in preparation of the 1999/2000 city budget. Mr. Nyberg and Management
Services Director Iwen Wang responded to a variety of Council questions. Attached hereto, as
Exhibit "A", is a copy of the City Manager's memorandum to Council dated March 17, 1998,
outlining the issues covered in this session.
III.
ADJOURNMENT
There being no further business to come before the Council, Councilmember Gates adjourned the
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N. Christine Green, CMC
City Clerk
ORIGINAL
CITY OF FEDERAL WAY
MEMORANDUM
Date:
To:
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S
r , City Manager
ontinuing Budget Policies and Assumptions Discussion
Backl!round
This memorandum will outline key items for discussion at the March 17 meeting. This is
the second meeting on budget policies and strategies scheduled for Council in preparation
of the 1999/2000 Budget. These two meetings and the April 29 Budget Retreat provide
opportunities for Council to review the existing budget policies and strategies, or basic
assumptions. A preliminary base-line budget and long-range update will be prepared
based on the approved policies and strategies for Council review on April 29, at the mini
budget retreat.
Confirminl! Budl!et Stratel!ies
Tonight's meeting will contiflue a review of the existing budget strategies which would be
used to develop the proposed 1999/2000 biennial budget. This will not replace the City
Council's having its budget debates and hearings when considering the proposed budget.
However, it is important to those preparing the budget that the framework around which it
is crafted is in concert with the Council's fiscal philosophy. This assists staff from a
standpoint of both efficiency and constructive effort.
Existing Budget Strategies
The questions for Council's consideration are:
Are these 14 policies satisfactory for developing the proposed 1999/2000 budget?
Are there changes to be made?
Are there other strategies to be included?
Future Budget Strategies
Future assumptions may change depending on circumstances/events, so additional
balancing strategies may be necessary. If applicable, these would be presented to Council
as part of the regular budgetary process.
EXHIBIT 1,// /¡
Federal Way City Council
March 17,1998
Page 2
One-Time Fundine Priorities
Unprogrammed funds at year-end are described as "one-time funds." Council has
established priorities for allocating them when available. This evening Council is also
asked to review the four priorities used in allocating one-time funded items. The priorities
are:
I. Public Safety
2. Street Overlays
3. Human Services
4. Arts Commission
The questions posed to Council are these:
Are these four priorities still valid?
Is their priority order still valid?
For programs/services now funded with one-time money, does the Council want to
decide their continuation:
.
On an annual basis, (with one-time money) or
On an ongoing basis (add to base line)?
cc: Philip Keightley