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Ord 93-194 ORDINANCE NO. 93-194 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO BUDGETS AND FINANCE, ADOPTING THE 1994 BUDGET. WHEREAS, the tax estimates and budget for the City'of Federal Way, Washington, for the year 1994 have been prepared and filed as provided by the laws of the state of Washington; and WHEREAS, the budget was printed for distribution and notice published in the official paper of the City of Federal Way setting the time and place for hearing on the budget and said notice stating that all taxpayers calling at the Office of the city Clerk would be furnished a copy of the budget; and WHEREAS, the City Council of the City of Federal Way, having held a public hearing on the budget on November 16, 1993, and having considered the public testimony presented; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: section 1. 1994 Budqet. That the budget for the year 1994 is hereby adopted in the amounts and for the purposes as shown on the attached Exhibit A. section 2. The City Manager shall administer the Annual Budget and in doing so may authorize adjustments to the extent that they are consistent with the budget approved herein. ORD. # 93-194 , PAGE 1 COpy section 3. Effective Date. This ordinance shall be effective thirty (30) days after passage, as provided by law. PASSED by the city Council of the City of Federal Way this 7th day of December , 1993. CITY OF FEDERAL WAY eWf,~ MAYOR, ROBERT STEAD . SWANEY, CMC APPROVED AS TO FORM: JA. -1 CITY ATTORNEY, CAROLYN A. LAKE FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: December 11, 1993 EFFECTIVE DATE: January 6, 1994 ORDINANCE NO. 93-194 December 7, 1993 December 7,1993 MARYK\ORDIBUDGET .94 ORD. # 93-194 , PAGE 2 Exhibit A Fund 1994 BUDGET EXPENDITURES & REVENUES & Other Uses Other Sources General Fund $21,021,086 $21,331,086 2,844,480 2,844,480 1,575,494 2,326,842 654,638 708,673 654,638 708,673 180,683 239,898 269,500 269,500 75,300 75,300 194,300 194,300 442,554 442,554 0 37,626 3,595,875 4,523,775 0 0 0 254,404 430,000 2,217,423 0 300,000 1,646,468 3,437,319 1,367,566 1 ,367,566 2,304,800 2,304,800 298,000 298,000 1,615,000 1,615,000 743,613 743,613 345,819 667,461 721,228 1,076,505 98,095 115,454 183,977 499,631 408,716 891 ,452 880,047 880,047 $42,551 ,877 $50,371,382 Special Revenue Funds: Street Arterial Street 1st 1/4% REET 2st 1/4% REET Solid Waste/Recycling Special Contract/Studies Snow and Ice Removal Miscelleneous Grants Grants - CDBG Paths and Trails Surface Water Management Donations Impact Fee Strategic Reserve Airport Strategic Reserve Debt Service Fund Capital Project Funds: Capital Project-Parks Capital Project-SWM Capital Project - Traffic Capital Project-Streets Enterprise Fund: Retreat Center Internal Service Funds: Risk Management Data ProcessingfTelecom/GIS Mail and Duplication Svcs Fleet & Equipment Buildings & Furnishings Payroll Benefits Grand Total All Funds �� , �1�� -� 1�-� � CITY OF FEDERAL WAY 1994 Budget For the Fiscal Year January 1, 1994 Through December 31, 1994 As Adopted By The Federal Way City Council Prepared by Department of Management Services � �,, r GOVERNMENT FINANCE OFFICERS ASSOCIATION Distin ished g� Bud et Presentatio�n g Award PRESENTED TO City of Federai Way, Washington "An Especially Notable Financial Plan" For the Fiscal Year Beginning January 1, 1993 / , � , i //� � . .. President Executive Director The Government Finance Officers Association of the United States and Canada (GFOA) presented an award for Distinguished Budget Presentation to the City of Federal Way, Washington, for its annual budget for the fiscal year beginning January 1, 1993. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communications device. The award is valid for a period of one year only. We believe our current budget continues to conform to program �equirements, and we are submitting it to GFOA to determine its eligibility for another award. TABLE OF CONTENTS Pa�e � TRANSMITTAL LETTER BUDGET GUIDE Readers Guide Budget Policies Basis of Accoun6ng and Budgeting Glossary of Budget Terms Acronym List EXECUTIVE SITNIlVIARY General City Background Budget Overview Revenues Programs Property Taxes and Federal Way OPERATING BUDGET Long Range Financial Plan General Fund City Council City Manager Management Services Law Community Development Community Outreach and Policy Planning Law Enforcement Public Works Parks and Recreation Pazk Facilities Special Studies Contingency/Pay Plan Adjustment Reserves/Transfers Special Revenue Funds Street Fund Arterial Street Fund lst '/a % Real Estate Excise Tax Fund 2nd '/ % Real Estate Excise Tax Fund Solid Waste/Recycling Fund Paths and Trails Reserve Fund Surface Water Management Fund Strategic Reserve Fund 1 15 15 17 26 30 35 41 41 55 81 117 125 133 133 157 159 169 179 249 273 309 349 353 357 479 481 483 485 487 487 539 545 549 553 565 567 605 � TABLE OF CONTENTS (continued) Debt Service Fund Debt Service Fund Enterprise Fund Retreat Center Fund Internal Service Funds Risk Management Fund Data Processing/Telecommunications/GIS Fund Mail and Duplication Services Fund Fleet and Equipment Fund Building and Furnishings Fund Payroll Benefits Fund CAPITAL BUDGET City Improvement Plan Parks Component Surface Water Component Traffic Component Streets Component NON-ANNUALLY BUDGETED FUNDS Special Contracts/Studies Fund Miscellaneous Grants Fund Community Development Block Grant Fund Donations Fund Impact/Mitigation Fees Fund Federal Way Retirement System Fund PaQe .� .� 613 613 621 621 631 665 671 679 b87 691 691 695 . 705 723 729 739 739 743 745 749 751 753 TRANSMITTAL LETTER cmroF � ..�.�� ED � February 16, 1994 Honorable Mayor and Ciry Council People of the City of Federal Way Dear Mayor, Councilmembers, and Fellow Residents: After months of analysis, consultation with City Council and deliberations by the staff, I hereby transmit to you the Adopted Operating and Capital Budget for 1994. The Proposed Budget, in order to meet initial projectetl shortfalls, recommended that Council: (1) make a number of program reductions, (2) slow down or defer investment in the future of our human and capital infrastructure, and (3) consider minor user fee increases - all of which aze necessary to mitigate the impact of certain uncontrollable contract-related costs and limited revenue opportunities. The City Council deliberations resulted in this Adopted Budget which: • Re-establishes Human Services contracts to a level similar to 1993 • Provides additional funding for the Neighborhood/School Site playfields � • Approves a 395 inflationary increase in property taxes to further support street maintenance • Re-establishes the Aquatics program which provides lifeguards at Steel Lake • Re-establishes Arts Commission support to a level similar to 1993 • Provides additional funding for sidewalk maintenance • Approves an additional increase in land use fees to provide full recovery Through the joint efforts of the City Council and City administration, this Adopted Budget attempts to be responsive to Council Goals, as established during the Council's Planning Retreat on March 5-6,1993, and Council's expenditure and revenue direction, as developed during the Council's Budget Retreat on July 14, 1993. The Council Goals may be found on page 121 of this document. The Council's expenditure priority rankings may be refened to on page 120. The revenue policy direction has been incorporated into the property taac discussion on page 125 and other revenue assumptions detailed in the Revenues section beginning on page 81. The economic outlook remains flat, a continuation of the region's experience since 1990. Local experts predict that the Puget Sound area will stay out of a recession even with the massive downtum at Boeing, since the rest of the economy has pockets of strength - primarily in retail trade, business services, high technology and health services - which should offset Boeing's troubles. As for the Boeing downtum itself: (1) the multiplier effect is slower on the downside than on the upside, i.e. each lost Boeing job does not take 2.6 jobs with it; (2) though production is cut, Boeing will still be producing a new plane each business day; and (3) the backlog is still there, and the postponement of orders extends a certain level of stability. Other indicators point to slow growth (air freight, number of natural gas customers, and employment). The damper on homebuilding continues, and weak areas remain in aerospace, agriculture, forest products and construction. Generally speaking, economists project that it will be 1995 before any significant improvements become evident. City of Federal Way, Washington 1994 Adopted Budget Ihm�d Lelter Within this overarching economic framework, I would like to devote the body of this letter to the exploration of three major subject areas: (1) �2) (3) a general OVERVIEW of the adopted sources and allocations/uses of resources in 1994; an assessment of the QUALITY OF SERVICE provided through this budget (i.e. what the City can and cannot achieve in 1994); and ADDI1'IONAL INFORMATION about various citywide chazacteristics of the budget. The City Council's direction and the administration's implementation of that direction have resulte� in a total 1994 Adopted Budget of $33,422,275 including operating and capital components as shown below. The Intemal Service Funds are shown as additional information, since those expenditures aze budgeted as chargebacks to the General, Special Revenue and Enterprise funds. In addition, the capital and non- annually budgeted funds are shown for information only. These are project-based funds and aze approved on a project-length basis. No ending fund balances are reflected in this chart, but they are included in the balanced presentations of sources and uses of funds. Total 1994 Adopted Budget by Fund Type Special Debt Enterprise Operating �nds General Revenue Service Fund TOTAL Operating: 521,021,086 510,011,108 $1,646,468 5743,613 533,422,275 Capital: 0 0 0 0 0 _...... . _.. _ ........_ _. _ ......... ........... ... _ ............. Total Operating Budget $21,021,086 510,011,108 a1,646,468 5743,613 :: <:;:;533:}�2�;�75:': Less: Interfund Transfers 2,376,452 4,807,976 0 0 7,184,428 Total Net Operating Funds $18,644,634 $5,203,132 $1,646,468 5743,613 $26,237,847 71.196 19.8% 6.3% 2.896 100.0% Internal 1994 Capital Non-Annually GRAND Service Projects Budgeted TOTAL Operating: $ 2,637,882 $ 36,060,157 Capital: S 5,585,366 5,585,366 Non-Annually Budgeted: S 906,354 906,354 _ .. . .... . . .... . . . . . Total Budg� $ 2,637,882 $ 5,585,366 906,354 �+t�,�5�'; Less: Interfund Transfers 7,184,428 2 S , �� , 1994 Adopted Budget City of Federal Way, Washington TYm�d I.e�ttr Financial Policies 1 The 1994 Adopted Budget adheres to Council-approved financial policies (see pages 17 through 29 of this document) regarding the maintenance of a strategic reserve fund, a contingency reserve within the General Fund, prefunded debt service payments, vehicle and equipment replacement reserves, and the ' gradual accumulation of self-insurance reserves. Pay-as-you-go capital financing is about 7.9�0 of the 1993 level, primarily due to the fact that one-time monies aze scarce. � ' � � � "One-time monies" can be generally defined as revenues in excess of expenditures in any given year. Though Council policy wisely prescribes that these are not to be de�icated to ongoing operations due to the uncertainty of availability and amount from year to year, it continues to be necessary to fund operating deficits in the Street Fund in this manner, with no promise of residual fund balances to carry forward beyond 1994. This presents a difficult decision for Council to either ratify or amend the proposals in this Fund. One approved change to the City's financial policies is to allocate the interest earnings from the Strategic Reserve Fund each year to build the self-insurance fund. Once the program is ready to be implemented, any remaining amount needed to bring the self-insurance fund to an appropriate level could be transfened from the Strategic Reserve Fund as well, thereby putting that money to a consistent and cost-effective long-term use. Sources of �nds The largest source of revenue continues to be the local sales tax, which accounts for approximately $7.4 , million or 18.89b of all funding sources available to finance the 1994 Adopted Budget. The City has been fortunate in its experience with this revenue stream, for the local retail base has outperformed expectations to date and projections are grounded conservatively. However, it is worth repeating the note t of caution from credit rating agencies regarding Federal Way's relatively high reliance on a cyclical source of funding. � Property tax revenues aze approximately $5.5 million or 14.09b of financing support for this Adopted Budget. The City Council has approved a 39� inflationary increase in property taxes, which has been designated to fund street maintenance. This 390 increase plus new construction brings the levy rate to '� $1.54 for 1994. The maximum levy rate for the City is $1.75, which would generate $6.3 million, based on the assessetl valuation of $3.6 billion. A detailed discussion of the nature and history of property taxes can be found on page 125 in the section titled "Property Taxes and Federal Way". �J r � City of Federal Way, Washington 1994 Adopted Budget iym�d Lare� 1994 Adopted Sources of Funding Total: $39,494,708 'ZC�.��:�..l� Y .�.� : � �_ �s a r��ru� OTF�R FiWINCNG 60l�iCE8 (8.9',�� IISC Fi�ENUE (3.0li� - CFNRGES FOR SEHYICES T�s �a.oxy —OTFER T1U{ES (6.4lQ ux ns.sx� � P6�dfiS (207y (132%) State-shared revenues c�omprise $5.2 million or 13.296 of all sources of funding. User fees are approximately the same as a proportion of total sources when compazed to 1993. Increases in these fees are include� for recreation fees (59�) and zoning fees (40%). 1993 year- end fund balances are estimated to provide $9.3 million or 23.7 R'o of total funding. 1993 Adopted Sources of Funds Total: $38, 348, 683 [��T: �: �la�;:�,1_�,r�,:: o� T�s r uusc �r� ro.ox� c�ur�s FoR �nncES �o.ix� FPES � FORFEitt�iES (1.17G) MERGOIf�WfAL' uFS TAx ns.ox� 8 PERMIf9 (227�} r�s rae�q —ar►� r�s �e.s�y 4 1994 Adopted Budget C'ity of Federal Way, Washington him�rar�fd I�ir Uses of Funds Uses by Program 1994 Adopted Uses of Funds Total: $39,494,708 eoNO a�o e+�ur� o�o�r+r �s �otc� 6t�ACE WAT6i WIWlGB11EM (�27N s�sPOAr �.�iq on� paa7q� � �asunve oeAacev COUNGIL 8 COIAM SUPPORT IMUNIGIPAL GOURT SERNCES GUSTOIAER 3ERNCE3 30U0 WASTEIRECYCLING TRAGEJEGON DEVELOPIdENT RECREATION HUh1AN uERVICES iRAFFlG SERYICES Program descriptions are provided on page 117 in the Executive Summary section of this document. The most concentrated azea of expenditure is Public Safery, which totals $8.8 million or 22.2 % of the total uses of funds. The City-wide program comprises the next lazgest portion of all uses, with $4.7 million or 11.7 % of the total. The third largest component is the Street Services Program, with Surface Water Management following as the fourth largest program. The Recreation program accounts for 5.49'0. Ending fund balances comprise $6.1 million or 15.3% of total adopted 1994 allocations of funds. 1993 Adopted Uses of Funds Total: $38,348,603 9�DYJG FU�O BALANCE OEYELOPhBif S6iACES (9.19Q'� SI�iFACE WATER WIWIGEh6�1 6lPPORf 0 �a��m couNCi� a MUNIGIPAL GOURT uERY10ES CUGTOIAER GERVIGE6 GOUO W11GTE/REGYCLING iA1lDEJECON OENELOPMENT RECREATION HUTAAN E3ERVICE6 TRHFFlC GERYIGEG PUBLIG SAFETY (1Q4%� � �� arr� ae�nc� rea',q r2.� 5 City of Federal Way, Washington 1994 Adopted Budget ' TYrm�fd Isttir ' Uses bX Object The largest expenditure category is intergovernmental payments, totalling $10.8 million or 27.296 of the total uses by object. Pay- as-you-go capital expenditures are approximately $900,000 or 2.3 % of all uses of funds. Debt service requirements are $1.6 million or 4.2 % of the total. Personnel costs make up $6.5 or 16.4 % of total allocations, higher than 1993 and still an exceptionally low level for a municipal government. Intemal service fund charges for risk management, data processing/telecommunications/GIS, duplication/postage, fleet/equipment, building/fumishings, and employee benefits account for $1.8 million or 4.6%. The remaining categories of supplies, services and charges, contingency and interfund transfers account for $11.6 million or 29.49'0 of the total. The ending fund balances stand at $6.1 million or 15.3 � of the total adopterl 1994 uses of funds. 1993 Adopted Uses of Funds Total: $38,348,603 s�.. r� � r.� s.�.. p.�9it � • � Ea�+r ro��i �� r�anw e«�a pasq o.e� s.Nto. ' � ' ' r ' � � � � � , � � �� _.��-r-:f-r�-r '�' , 6 � 1994 Adopted Budget City of Federal Way, Washington Tymw�d Lelter QUALITY OF SERVICE DELIVERY Three important aspects of service delivery will be considered within the following discussion: (1) the responsiveness of the 1994 Adopted Budget to Council direction, (2) 1994 program highlights, and (3) unfunded needs. Resnonsiveness to Council Direction In addition to the maintenance of adequate reserves and the avoidance of new taxes, the 1994 Adopted Budget hones in on the most basic citizen services and allocates resources to those assigned high priority by City Council. Examples of these services and their relationship to Council's expenditure priorities and/or Council goals are detailed below: Budgeted Service Primary concentration of budget devoted to police services Increased jail services contract costs accommodated Funding provided for Neighborhood Safety expenditures Resources allocated W traffic signal synchroniTation on SR 99 (288th to 304th/324th to 356th) Transfer from General Fund to Street Fund increased by approximately 3 9b over the 1993 level ($796,020) Overlay program funding increased substantially (due to one time funding) from $370,483 to $875,494 Capital improvements/facilities bond issue referendum funded Project completion anticipated for Saghalie Park School site field improvements funded New Community/Senior Center operations funded Resources allocated to Retreat Center improvements and operations Funding for BPA Trail Phase II construction accommodated Resources allocated for continued Steel Lake Park improvements Special populations program maintained Comprehensive Plan and Final EIS anticipated to be completed Health services contract increase accommodated Volunteer program maintaiaed Contracted services for human services funded; analysis of duplication of or gaps in service to be performed Regional drainage improvements planned for Kitts Corner Regional pond and wetland restoration planned for S 336th Monies allocated to adopted airport ezpansion issue • See page 120 of this document for detail. •* See page 121 of this document for detail. 1994 Program Highlights Council Relevant Program Council Ranbng* Goal** 1 - 1 - 1 and 2 - 2 F 2 - 2 - 2and3 3 3 3 3 3 3 3 5 5 5 B, D and H A B, C and H G 6 6 8 The following discussion centers on noteworthy programmatic highlights adopted to be initiated or maintained in 1994. Additional information is provided in the more detailetl budgetary presentations beginning on page 157 of this document. 7 City of Federal Way, Washington 1994 Adopted Budget TYm�tai Le�tir Legislative Services Approximately $72,700 has been allocated to maintain the City's membership in key groups and organizations. Through the Suburban Cities Association, Association of Washington Cities, and Puget Sound Regional Council, the City can continue to have an influential voice in state and regional deliberations on significant issues of our time, e.g. growth management, transportation, planning and economic development. Support to Other Departments A significant achievement in 1993 - the credit rating upgrade by Moody's from A to A1 - reenforced the City's ongoing efforts to impress the financial community with its financial policies and practices. GFOA recognition continues to flow to the City through awazds for its CAFR and Budget presentations. With the critical addition of one accounting position, staff will be able to maintain its focus on the fundamental underpinnings of a solid financial management program. In the area of human resources, funds aze provide�i to support an adequate level of training in azeas such as diversity/cultural sensitivity training, customer service, sexual harassment, performance management, etc. Educational assistance will also be allocated to employees through a committee process. The most important function of the Civil Division/Law Department is to provide proactive legal advice to all Ciry officials and staff. Duties include representing and defending the Ciry in all civil and administrative litigation, and drafting, reviewing and approving contracts. Adopted Intemal Service Fund charges to other departments have been reduce�i by $554,749 since the initial prefunding require�i two years' debt service payments set aside on the City Hall acquisition. In addition, staff attempterl to keep a tight rein on funding requests in general. Council and Community Support The Community Involvement effort will pursue a leadership role in volunteer management consultation and training, coordination and linking of community resources with community needs, and providing assistance to individual citizens in their search for volunteer opportunities and promoting community involvement through speaking engagements. Services delivered by the City Clerk's Office primarily focus on legislative support to the City Council, coordination of voter registration and elections, management of ciry-wide records, administration and enforcement of the City license and registration program, and coordination of the ongoing codification of City ordinances. Microfilming of records is eliminated from the 1994 proposals. However, funding is recommended to suppoR a bond issue referendum in accordance with a Council goal for 1994. This is discussed further on page 12 of this letter. Municipal Court Services One staff attorney will continue to act as City Prosecutor in the Federal Way District Court, where non- felony criminal cases are prosecuted through an interlocal agreement with the King County/Federal Way District Court. District Court costs have decreased by $95,278 compared to the 1993 Budget. Prosecution services staff handle an average of 920 infractions and 304 criminal citations per month. I994 Adopted Budget City oj Federal Way, Washington TymRn�ai Ldttr it -wi e Monies have been set aside ($50,000) in this Adopted Budget for the City to join with other jurisdictions in efforts to fight expansion of the Sea-Tac Intemational Airport. There has also been a newly created Airport Strategic Reserve Fund in the Adopted Budget. This $300,000 reserve is provided through a transfer from the Strategic Reserve Fund and can only be appropriated by City Council approval. The City will continue to prefund its debt service obligations, leave the $2.0 million funding between the Strategic Reserve Fund and the Airport Strategic Reserve Fund intact, and maintain a contingency reserve account within the General Fund at 3% of that Fund's operating expenditures. In addition, capital equipment acquisitions are plannerl to amount to $185,981 in 1994, segregated by fund/category as follows: Adopted Capital Equipment Acquisitions Equipment Type Amount Percentage Data Processing a72,876 39.2% Telecommunications 3,000 1.6 % Support Services 2,530 1.4% Fleet 16,000 8.69b Equipment 84,575 45.SYb Building & Furnishings 7,000 3.79b _ _ __ _._ _ _ _ _ __ __ _ _ __ . __ _ . __ _ ___. __ . _ ... _ _ _ _ .._ . ..... __.. _ , , ; Tvta1 ' ;�1$�,98]. ` :1(� �9b .;! Public SafetX This program covers four areas under the contract with King County: reactive patrol, traffic, DARE, and detectives. This cost is anticipated to soaz $1,045,913 over the 1993 budget, an increase of 15%. Jail services, which are contracted with the King County Department of Adult Detention, aze expected to jump as well, by $300,000 over the 1993 budget, or 120%. Surface Water Mana e� Responsibility for the comprehensive management of the City's natural and manmade surface water systems resides in this program. Major capital improvements scheduled to be undertaken in 1994 aze regional drainage improvements for Kitts Comer and regional pond and wetland restoration on S. 336th. A rate analysis is also planned to be contracted. One user fee adjustment related to this Fund and the Street Fund will be effective in 1994. The result of this revision is that the transfer from the Street Fund to the Surface Water Management Fund will decrease by $253,428. Solid Waste/Recycling ' This program proposes to concentrate on multi-family and commercial recycling in order to reach for the goal of 65% reduction of tonnage going to landfills by the year 2000. Litter control will be provided through private conuactors. ' . 9 �' ' , City of Federal Way, Washington 1994 Adopted Budget TYmu�al Le�ftr Customer Service This program continues to provide basic services in the areas of development review, inspections of subdivisions, commercial buildings and right-of-way permits, and permit issuance for right-of-way and special use purposes. One construction inspector position has been eliminated, based upon declines in development community activity levels similar to those supporting the reductions in Development Services (see program below). Traffic Services In order to meet state requirements for Commute Trip Rerluction efforts, the contract with Metro will be extended. Traffic signals are planned to be synchronized along SR 99, as detailed in the City Improvement Plan. The Neighborhood Safety program is funded as part of the operating budget for this program. Street Systems The 1994 Adopted Budget phases out the use of King Counry for maintenance of City streets, with the County's residual services focused on tra�c services (signals, signs, pavement mazkings). Private contractors will be used instead, and WSDOT will continue to provide street maintenance on state highways. The funding for street maintenance intergovemmental contracts will decrease $704,765 compared to the 1993 budget. The right-of-way vegetation maintenance and street tree replacement program, which was managed by the Pazks Department in 1993, will be managed by the Streets Division in 1994. Capital projects will be limited to overlays ($875,494) and five projects that are detailed in the Street Capital project fund. Planning The adopted work plan for 1994 includes completion of the Comprehensive Plan "CityShape" and Final Environmental Impact Statement. The community "visioning" process will be taken to its next level in order to incorporate that important feedback into the Plan to be presented to Ciry Council. Following Plan adoption, staff will prepaze azea wide rezone proposals to assure that the zoning map is compatible with the Plan recommendations. Develogment Services This program is proposed to continue in the retrenchment phase begun in the latter half of 1993, when two positions (one building inspector and one permit specialist) were eliminated in response to business conditions in the development community. The decision to pare down the staff was supported by the Zero Base Budgeting study contracted in 1993. In addition, the funding for the position of Assistant City Manager has been eliminated in the 1994 budget. Fees charged for zoning and plan check services aze scheduled to increase by 40%, which has acceleraterl the phased plan increase, established in 1993 by Council resolution, for 1994 to the 19951eve1. Trade/Economic Development The City plans to maintain its membership in the Economic Development Council and will also develop a brochure for marketing purposes. 10 ' 1994 Adopted Budget City of Federal Way, Washington TYmts�td Lelttr ' Parks This program proposes to maintain 18 developed parks, 2 undeveloped parks, 17 open spaces/greenbelts, and 2 trails (3.5 miles) totalling 222.46, 131.5, 297.5 and 117.8 acres respectively, for a total of 769.26 acres. � Phase II construction of the BPA Trail is planned to be completed in 1994, and IAC funds (with a 509b City match) will be used to enhance Steel Lake Park. Resources are allocated toward the Council goal ' to establish sports fields azound Federal Way school sites. Work will continue on the 36-acre joint development of Saghalie Pazk/School in anticipation of a September 1994 "grand opening". The City will continue to acquire open space properry through the King County Bond Program for this type of '� acquisition. No funding is provided for the purchase of park land for active recreation purposes. Recreation ' I �� ' � The Retreat Center will be operational in 1994 with the addition of four employees: Facility Manager, Administrative Assistant I, Off'ice Technician I, and Custodian. The Center will operate as a separate enterprise and generate revenues sufficient to meet its operating costs. Monies are also allocated to the operation of the Community/Senior Center, which opened in 1993. The City Council has re-established funding for the aquatics program and the funding for arts/special projects and arts contracts will remain at the samelevel as 1993. Revenue policy and practices for recreation programs are planned to be revisited, with 5 9� increases in fees assumed in the 1994 Adopted Budget. Human Services Council has re-established funding for the contracts to provide human services at a level similar to 1993. In accordance with a Council goal, an analysis will be conductefl to determine if/where there are gaps in or duplications of services. The City will become a member of the King County Community Development Block Grant Consortium for the administration of the federal guidelines under which the program is conducted. Contracted health services through King County's Health Department are anticipated to leap by $82,238 over the 1993 budget, an increase of 1290. Unfunded Needs This Adopted Budget, more than ever before, highlights the serious trade-offs require� to accommodate the explosive escalation of certain contract costs. Investment to date in new facilities has been limited, yet even those associated operating and maintenance costs contribute to service level concerns in other areas. Street capital improvement plans have winnowed down to just a few undertakings, barely scratching the surface of the community's needs to address traffic mitigation and safety concerns. No funding is available for the acquisition of park land for active uses. Rather than listing budget requests that were denied, reduced, or not even suggested due to funding infeasibility, a more constructive approach would be to reiterate the City's hottest issue - and one which City Council has already recognized. The City cannot afford to initiate further major capital projects and related operational costs without a new source of funding. Under the Growth Management Act, the City's levels of service will soon have to be brought in line with realistic and reliable funding commitments for capital facilities. At cunent funding levels, the City's service levels will need to be adjuste�l downward in critical areas. One glaring example is the street overlay prograrn, cunently financed at about 25 �9 of the aznount needed to forestall larger oudays for compounded problems in the il City of Federal Way, Washington 1994 Adopted Budget TYim�d Lemr� future. The 1994 Adopte� Budget provides additional one-time funding for overlays resulting in financing, for 1994 only, at approximately 44%. In response to this concem, at its July 14, 1993 Budget Retreat, Council directed that more public input be sought (similar to the City Facilities Plan forum held on June 22 and December 9, 1993) in order to design and execute a voter referendum. The potential November 1994 ballot item would call for a voter approval on an excess levy earmarked to pay for the debt service on a bond issue which would permit infrastructure improvements and/or new facilities. If approved, part of the equation/funding gap would be resolverl, but associated maintenance and/or operational costs could remain a concern. As mentioned above, another significant vaziable is the increase in certain County contract costs. Council has directed that staff efforts be devoted to looking at alternatives to these relationships, with an emphasis on law enforcement. This work program is underway as well, with the police services study targeted for completion by December 31, 1993. ADDITIONAL INFORMATION Other important facets of the 1994 Adopted Budget revolve around these citywide budget facts: • The net change in position count from 1993's level is a total of 1 position added, bringing the total position count to 126. The operational issues which prompt these changes aze explained in both the 1994 Program Highlights section of this letter (please refer to Development Services, Recreation and Support to Other Departments) and in the narrative sections for each affected unit. 1993 Deleted: 1994 Deleted: Building Inspector (1) Permit Specialist (1) Assistant City Manager (1) Project Inspector (1) Added: Facility Manager 1* Administrative Assistant I 1* Office Technician I 1* Cu�todian 1* Accountant 1 Net Change, 1993 to 1994 1 Net Change to Tax Supported Funds (3) * Posit funded by facility operating revenue. • The increase in budgeted contracted services for police, jail and health services alone accounts for over $1.4 million in higher costs compazed to 1993. • Salary and fringe benefit costs as a percentage of total expenditures by fund are as follows: 12 � ' 1994 Adopted Budget City of Federal Way, Washington TYm�tai LeKcr Percent of Expenditures ' Excluding Temp Fund Help/Ovedime Total Costs General Fund 20.5 % 22.4 % � Street Fund 30. 8% 31.6 96 Solid Waste Fund 31.5 % 33.3 �'o Surface Water Management Fund 13. 8 4b 14. 3 9b , Risk Management Fund 16.4 % 16.4 % � Data Processing/Tel�ommunications/GIS 32.7 % 33.7 �o Fleet & Equipment Fund 20.2 % 35.2 9b Retreat Center Fund 5.0 % 5.0 % � Totals - All Funds 17.2 5b 18.7 % � � '� � � � , ' ' ' � External service delivery by contractors as a percent of total expenditures are as follows: Percent of Fund Fund Expendi General Fund 52.9 9b Straet Fund 26.2 96 Solid Waste Fund 45.3 96 Surface Water Management Fund 9.8 9b Retreat Center Fund 52.9 9b Data Processing/Telecommunications/GIS Fund 22.4 % Building and Furnishings Fund 5.5 9b Totals - All Funds 35.7 % Expenditures for training and associated costs comprise approximately 0.43'0 of the total budget. The increase in the 1994 budget from 1993 is primarily due to training requested in the Data Processing Intemal Service Fund to adequately support newly-implemented systems. A summary and comparison by department follows: Department 1994 Adopted 1993 Budget 1992 Actual City Council $ 4,230 $ 11,090 $ 13,948 City Manager 8,490 18,142 9,536 Management Services 17,370 16,312 12,755 Law 5,660 7,912 4,910 Community Development 21,982 19,576 15,404 Community Outreach/Policy Ping 10,663 5,394 7,918 Parks & Recreation 26,323 26,343 20,312 Public Works-Streets 13,382 11,230 8,136 PW-Solid Waste/Recycling 1,320 900 646 PW-SWM 5,233 3,070 1,172 Retreat Center 2,102 0 0 Internal Svc Funds 27,117 9,322 6,564 Citywide Staff Development 11,500 13,000 3,177 Total $ 155,372 $ 142,291 $ 104,478 13 City of Federal Way, Washington 1994 Adopted Budget TYm�.nr�fui Lelltr Dues for staff or organizational membership in professional or regional associations total approximately $98,000, which is equal to approximately 0.29% of the total budget. $76,755 (789'0) is allocated to the Suburban Cities Association, Association of Washington Cities, Puget Sound Regional Council and the Economic Development Council. ACKNOWLEDGEMENTS Special recognition and appreciation is due to everyone who devoted exceptional efforts to the preparation of this budget. The Council, City residents, department directors and staff all contributed valuable time and attention to this critical policy document. Our gratitude must also be extended to the Budget Prepazation and Review Team, the members of which aze: Marie Mosley, Accounting Manager; John Caulfield, Senior Financial Analyst; Becky Metcalf; Administrative Assistant; Terri Mendenhall, Graphics Coordinator; Mehdi Sadri, Management Information Systems Manager; Alexi McAlpine, Accounting Technician; Tam Swett, Accounting Technician; Cazlos Martinez, Financial Analyst; Jill Mattison, Office Technician I; Sandy Petitt, Network Coordinator; and Steve Anderson, Assistant City Manager. CONCLUSION As always, this 1994 Adopted Budget prevails upon every City employee to stretch the organization's resources and seek out efficiencies on an ongoing basis. Among our public servants, there is an unbounded desire to deliver services as effectively as possible, and there is steady dedication to the higher public purpose for which this organization was born. However, we must reflect upon and be sensitive to the continuing effects of competing demands upon a workforce in overdrive. Though we pride ourselves on flexibility and innovation, priority-setting will become even more important if work products are to maintain their fundamental responsiveness, integrity and quality. This is a sobering - and hopeful - point in the City's history. With the support of the abundant talent pools among our caring community members, advisory boards and commissions, elected officials and City employees, the City of Federal Way will eventually disperse some of the clouds of fiscal uncertainty. There are exciting opportunities among the challenges, and enormous wealth in ideas. We remain committed to working with the City Council to sculpt reality from the community's portfolio of visionary sketches. Respectfully submitted, Kenneth E. Nyber � City Manager 14 BUDGETGUIDE ' �� ,. � � 1994 Adopted Budget City of Federal Way, Washington Budget Guide Use of Tab Dividers This budget doc information. E� section, dividers general. READERS GUIDE iment uses "tab" divider pages to assist its reader in finding the desired budget ;h major section of this document has a tab divider. Within the Operating Budget segregate fund presentation by the fund types used throughout local government in The reader's attention is also directed to the Budget Guide Section, in which this Readers Guide is placed. ' This section not only will guide the reader in finding information in this document, but will explain budget and accounting policies as well as the City's budget process. It also includes a glossary of budget and local government-related terms and a list of acronyms that may be used within this document. � �J r � i � ' ' �I �; u �� , Organization of this Document This budget document is organized into suc sections to facilitate the reader's understanding of the City's 1994 Budget and to help the reader to find information regarding the City and its budget. Those six sections are: Transmittal Letter, Budget Guide, Executive Summary, Operating Budget, Capital Budget and Non-Annually Budgetefl Funds. � Following the Budget Guide is an Executive Summary which summarizes budget information according to the following elements: • General City Background, to provide general information and statistics related to the City; • Budget Overview, to summarize 1994 and historical financial related information; • Revenues, to provide revenue comparisons, defmitions, and highlights; • Programs, to provide program descriptions for operating budgets, City Council's program rankings, and the City Manager's status report on Council's key program goals; and • Property Taxes and Federal Way, to explain the property tax and its calculation, the City's general tax authoriry, and to provide comparisons with other local governments. The next three sections provide budget detail information including the Operating Budget, Capital Budget, and Non-Annually Budgeted Funds. Program and Organizational Structures The 1994 Adopted Budget document is structured both on a programmatic and organizational unit basis. The budget detail of revenues and expenditures is presented on a"by Department within Fund" basis, with departmental divisions included where they exist. For each organization (fund, depaztment, or division) 1993 and 1994 expenditures are presented both programmatically and categorically by object. 1992 actual expenditures, however, aze presented only by category since program information is not available. For each organization included, there is also a brief description of its program purpose and description as well as the information delineated below. Revenues are presented at a detail level within funds. 15 City of Federal Way, Washington 1994 Adopted Budget Buager c� Budget Presentations Each Department/Fund budget includes the following sections, where appropriate to the organization: • Department Organization Chart • Organizational Structure and Responsible Manager • Purpose and Description • Sources and Uses of Funds • Expenditures by Program, Division, and Category • Position Inventory • Highlights and Changes • Performance Measures • Object Code Summazies • Line Item Detail 16 ' � 1994 Adopted Budget City of Federal Way, Washington Budger Guide � I. ' OPERATIl�TG BUDGET A. OVERALL BUDGET POLICIES 1. The budget should be a performance, financing and spending plan agreed to by �' the Mayor, Ciry Council, City Manager and Department Directors. It should contain information and data regazding expected revenues, expected expenditures and expected performance. C _I 2. The City will prepaze and annually refine written policies and goals to guide the preparation of performance, financing and spending plans for the City budget. Adopted budgets will comply with the adopted budget policies and Council priorities. 3. As a comprehensive business plan, the budget should provide the following critical elements recommended by the Government Finance Officers Association: public policies, fmancial plan, operations guide, and communications device. c � 4. 1fie City's annual budget presentation should display the City's service delivery/performance plan in a Council/constituent-friendly format. Therefore, the City will use a program budgeting format to convey the policies for and purposes of City operations. The City will also prepare the line-item format materials for those who wish to review that information. 5. Decision making for capital improvements will be coordinated with the operating budget to make effective use of the City's limited resources for operating and maintaining facilities. 6. Under the City Manager's direction, Department Directors have primary responsibility for: a) formulating budget proposals in line with City Council and City Manager prioriry direction, and b) implementing those proposals once they are approved. � B. FISCAL INTEGRITY 1. The City will maintain the fiscal integrity of its operating, debt service, and j� capital improvement budgets which provide services and maintain certain public facilities, streets and utilities. It is the Ciry's intent to maximize the level of public goods and services while minimizing the level of debt. � � � 2. Ongoing operating program costs will not exceed the amount of ongoing revenue to finance those costs. The ongoing revenue will be identified along with new program costs. Any available carryover balance will only be used to offset one- time or non-recurring costs. 3. Cash balances in excess of the amount required to maintain strategic reserves will be used to fund one-time or non-recurring costs. 17 City of Federal Way, Washington 1994 Adopted Budget Budger Guide C. 0 �1 � 4. Mitigation fees shall be used only for the project or purpose for which they were intended. � CONTINGENT ACCOUNTS 1. The City shall establish an appropriated Contingency Reserve in order to accommodate unexpected operational changes, legislative impacts, or other economic events affecting the City's operations which could not have been reasonably anticipated at the time the budget was prepared. Funding shall be targeted at three (3) percent of the Ciry's operating expenditures. 2. The City shail establish a Strategic Reserve Fund which shall neither be appropriated nor spent without Council authorization. The purpose of the fund is to provide some fiscal means for the City to respond to potential adversities such as public emergencies, natural disasters or similarly major, unanticipated projects. Funding shall be targeted at not less than five (5) percent of the City's operating expenditures. 3. 1fie City shall prefund each subsequent year's debt service (see II.B.8 below). 4. The City shall continue to set aside funding from the Strategic Reserve Fund for the eventual implementation of a self-insurance program (see details in E.1. below). , 5. The City shall fund certain asset replacement reserves through depreciation charges paid to the Internal Service Funds (see F.1. below). REVENUES Revenue estimates shall not assume any growth rate in excess of inflation. Real growth that occurs will be recognized through budgetary adjustments only after it takes place. This practice imposes short term constraint on the level of public goods or services. However, in the event that revenues are less than expected, it minimizes the likelihood of severe cntback actions which may be profoundly disruptive to the goal of providing a consistent level of quality services. E. 2. Investment income earned through the City's investment pool shall be budgeted based upon the allocation methodology, i.e. the projected average monthly balance of each participating fund. SELF-INSURANCE PROGRAM 1. The City shall continue to set aside funding from the Strategic Reserve Fund for a self-insurance reserve in the City's Risk Management Fund. As the City's mix and level of liabilities increase, it should have a foundation to implement a cost effective program to mitigate the expense of commercial insurance. The intent is to transfer investment earnings from the Strategic Reserve Fund into the self- insurance reserve until the self-insurance program is ready to be fully implemented. After that point the required amount will be transferred to ia 1994 Adopted Budget City of Federal Way, N'ashington B,ratger c,ade appropriately fund the self-insurance reserve. Similar transfers will occur annually after that initial set-up. F G. !�! I. J. I� L. INTERNAL SERVICE (INTERFUND) CHARGES 1. Depreciation of equipment, furnishings, and computer software will be included in the service charges paid by Ciry departments to the vazious Internal Service funds (Building, Fleet and Equipment, GIS, Telecommunications, and Data Processing). This will permit the accumulation of cash to cost-effectively replace these assets and smooth out future budgetary impacts. CONTRACTUAL SERVICES 1. The Ciry will continue to thoroughly investigate the feasibiliry of contracting certain public services in accordance with Council Resolution No. 92-103. MI1vIMIZATION OF ADMI1vISTRATIVE COSTS 1. An appropriate balance will be maintained between resources allocated for direct services to the public and resources allocated to assure sound management, internal controls, and legal compliance. RETIREMEIVT 1. The budget shall provide for adequate funding of the City's retirement system. MONTHLY REPORT 1. 2. The budget will be produce� so that it can be directly compared to the actual results of the fiscal year and presented in a timely monthly report. All budget amendments, both revenues and expenditures, will be noted in the monthly report. MULTI-YEAR ESTIMATES 1. Each year, the Ciry will update expenditure and revenue projections for the next ten years. Projections will include estimated operating costs for future capital improvements that are included in the capital budget. 2. This budget data will be presented to elected officials in a form that will facilitate annual budget decisions, based on a multi-year strategic planning perspective. CITIZEN INVOLVEMENT 1. Citizen involvement shall be encouraged in the annual budget decision making process through public hearings and study sessions. � 19 City of Federal Way, Washington 1994 Adopted Budget Eudger Guide M. N. 2. Involvement shall also be facilitated through City boards, task forces and commissions, which shall serve in advisory capacities to the City Council and/or City Manager. FEES 1. Fees shall be phased toward covering 100% of the cost of service delivery, unless such amount prevents an individual from obtaining an essential service. Fees or service charges should not be established to generate money in excess of the cost of providing service. 2. Fees may be less than 1009'o if other factors (e.g. mazket forces, competitive position, etc.) need to be recognized. NONPROFIT ORGAI�TIZATIONS 1. Future funding decisions regarding nonprofit organizations will be base� on guidelines, policies and priorities determine� by the City Council and availability of financing based on General Fund spending priorities. II. CAPITAL BUDGET A. FISCAL POLICIES 1. Capital project proposals should include as complete, reliable, and attainable cost estimates as possible. Project cost estimates for the Capital Budget should be based upon a thorough analysis of the project and aze expected to be as reliable as the level of detail known about the project. Project cost estimates for the Ten- Year Ciry Improvement Plan will vary in reliability depending on whether they are to be undertaken in the first, fifth or tenth year of the Plan. 2. Capital proposals should include a comprehensive resource plan. This plan should include the amount and type of resources required, and the funding and financing strategies to be employed. The specific fund and timing should be outlined. The plan should indicate resources needed to complete any given phase of a project in addition to the total project. 3. All proposals for the expenditure of capital funds shall be formulated and presented to Council within the framework of a general capital budget and, except in exceptional circumstances of an emergency nature, no consideration will be given to the commitment of any capital funds, including reserve funds, in isolation from a general review of all capital budget requirements. 4. Changes in project estimates for the comprehensive resource plan should be fully reported to the City Council for review and approval. 5. Project proposals should indicate the projecYs impact on the operating budget, including, but not limited to, long-term maintenance costs necessary to support the improvement. 20 � �' � � � � � 1994 Adopted Budget City of Federal Way, Washington sudger Guide : C 7. At the time of contract awazd, each project shall include reasonable provision for contingencies: a. The amount set aside for contingencies shall correspond with industry standards and shall not exceed ten (10) percent, or a percentage as otherwise determinefl by the City Council of the total contract amount. b. Project contingencies may, unless otherwise determined by the City Council, be used only to compensate for unforeseen circumstances requiring additional funds to complete the project within the original project scope and identifie� needs. c. For budgeting purposes, project contingencies aze a reasonable estimating tool. At the time of the contract award, the project's budgeted appropriation, including contingency, will be replaced with a new appropriation equal to the approved project contract contingency developed in the manner described above. The City Administration shall seek ways of ensuring that administrative costs of carrying out the City Improvement Plan are kept at appropriate levels. 8. The Annual Capital Budget shall include only those projects which can reasonably be accomplished in the time frame indicate�. The detail sheet for each budgeted capital project should include a projected schedule. 9. Capital projects which are not encumbered or completed during the fiscal year will be rebudgeted or carried over to the next fiscal year except as reported to and subsequently approved by the City Council. All rebudgeted capital projects should be so noted in the Adopted Capital Budget. Similarly, multi-year projects with unencumbered or unexpended funds will be carried over the subsequent YeaT.'(s)• 10. If a proposed project will cause a direct negative impact on other publicly-owned facilities, improvements to the other facilities will be required as part of the new project and become a part of the new project's comprehensive costs. 11. Capital projects will not be budgeted unless there are reasonable expectations that revenues will be available to pay for them. DEBT POLICIES 1. 2. 3. Debt will not be used to finance ongoing operational costs. Whenever possible, the City shall identify alternative sources of funding and shall examine the availability of those sources in order to minimize the level of debt. Whenever possible, the City shall use special assessment, revenue, or other self- supporting bonds instead of general obligation debt. � 21 City of Federal Way, Washington 1994 Adopted Budget Bwag�r cu;� C. a. The City Improvement Plan shall be provided to the City Council in a timely manner to allow time for the Council members to review the proposal with constituents before it is considered for adoption. b. Council study sessions on the City Improvement Plan shall be open to � the public and advertised sufficiently in advance of the meetings to allow for the attendance of interested citizens. ,�:� Prior to the adoption of the City Improvement Plan, the Ciry Council shall hold noticed public hearings to provide opportunities for citizens to express their opinions on the proposed plan. 22 4. Tax and Revenue Anticipation Notes will be issued only when the City's abiliry to implement approved programs and projects is seriously hampered by temporary cash flow shortages. In general, these Notes will be avoided. 5. Long term general obligation debt will be incuned when necessary to acquire land or fixed assets, based upon the ability of the Ciry to pay. This debt shall be limited to those capital improvements that cannot be financed from existing revenues and when there is an existing or near-term need for the project. The project should also be integrated with the City's long term financial plan and Ciry Improvement Plan. � 7. The maturity date for any debt will not exceed the reasonable expected useful life of the project so financed. Fifty percent (SOY) of the principal of any long term indebtedness should be retired over 10 years. 8. Cunent year revenues shall be set aside to pay for the subsequent year's debt service payments. This is intended to immunize the City's bondholders from any short term volatility in revenues. 9. The City shall encourage and maintain good relations with financial and bond rating agencies, and will follow a policy of full and open disclosure on every financial report and bond prospectus. 10. The City shall establish affordability guidelines in order to preserve credit quality. One such guideline, which may be suspended for emergency purposes, or because of unusual circumstances, is as follows: Debt service as a percent of the City's operating budget should not exceed 89�. CITY IMPROVEMENT PLAN (CIP) POLICIES 1. Citizen participation in the Ciry Improvement Program is a priority for the City. Among the activities which shall be conducted to address this need are the following: � � j- � 1994 Adopted Budget City of Federal Way, Washington Budger Guide d. The City Planning Commission shall review the proposed City Improvement Plan and provide its comments on the Plan's contents before the Council considers the Plan for adoption. � 2. All projects included in the Ciry Improvement Plan shall be consistent with the City's Comprehensive Plan. The goals and policies for services, facilities, and , transportation should be followed in the development of the City Improvement Plan. The Comprehensive Plan service level goals should be called out in the City Improvement Plan. � 3. Capital projects shall be finance� to the greatest extent possible through user fees and benefit districts when direct benefit to users results from construction of the project. Refer to Debt Policies for further detail. 4. Projects that involve intergovernmental cooperation in planning and funding should be established by an agreement that sets forth the basic responsibilities of the parties involved. � 5. The Council will annually review and establish criteria against which capital proposals should be measured. Included among the factors which will be considered for priority-ranking aze the following: a. � b. c d. e. Projects which have a positive impact on the operating budget (reduced expenditures, increased revenues); Projects which aze programmed in the Ten-Year Operating Budget Forecast; Projects which can be completed or significantly advanced during the Ten-Year Ciry Improvement Plan; Projects which can be realistically accomplished during the year they are scheduled; Projects which implement previous Council-adopte� reports and strategies. A complete list of criteria follows. � � � 23 City of Federal Way, Washington 1994 Adopted Budget audger cu;de CRTTERIA FOR DETERMINING PROJECT INCLUSION/PRIORITY (In Priority Order) 1. 2. 3. 4. 5. 6. 7. 8. Projects which aze r uired by statute or by an existing agreement with another agency. Projects which aze nti to public health or safety. Projects which aze urgendy nee�ed by some other criteria than public health or safery, e.g. environmental or public service. Projects which have exhibited a high degree of public support. Projects which aze grant funded and would have minimal or no operating cost impact on the General Fund. Projects which, if not acted upon now, would result in the irrevocable loss of an opportunity, or other major altemative actions would have to be initiaterl. Projects which would preserve an existing capital facility, avoiding significantly greater expenses in the future (e.g. continuation of a ten-year cycle street maintenance program). Projects which would result in significant savings in General Fund operating costs. 9. Projects which would fulfill a City commitment (evidenced by previous inclusion in the annual CIP and community support) to provide minimal facilities in areas which aze deficient according to adopted standards. 10 11 12. Projects which would provide significant benefits to the local economy and tax base. Purchase of land for future projects at favorable prices prior to adjacent development. Purchase of land for future City projects (landbanking). 13. Projects which would provide new facilities which have minimal or no operating costs or which have operating costs but have been designated as exceptions to the operating cost policy by previous Ciry Council actions. 14. 15. 16. 17. Projects which would be constructed in conjunction with another agency with the other agency providing for the operating costs. Projects which would generate sufficient revenue to be essentially self-supporting in their operation. Projects which would make an existing facility more efficient or increase its use with minimal or no operating cost increase. Projects which would fulfill City commitment (evidenced by previous inclusion in the annual CIP and community support) to provide �reater than minimal facilities. 24 � 1994 Adopted Budget City of Federal Way, Washington � Budget Guide 18. Projects which are grant funded but would require increase�i operating costs in the General Fund. � 19. Projects which aze not grant funded and would require increased operating costs in the General Fund, and have not been designated as exceptions to the operating cost policy by previous City � Council actions. � �, � �� City of Federal Way, Washington 1994 Adopted Budget Budget Guide BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the Ciry aze maintaine� in accordance with methods prescribed by the State Auditor under the authority of Washington State law, Chapter 43.09 R.C.W., and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Boazd. Basis of Presentation - Fund Accounting The accounts of the City aze organized on the basis of funds and account groups. Each fund is a separate accounting entity with a self-balancing group of accounts. There are three broad fund categories, seven generic fund types within those categories and two account groups. A description of the fund categories and the generic fund types include�i in each category is provided on the fund type divider pages in the Program/Department Budget section of this budget document. Basis of Accountine Basis of accounting refers to when revenues, expenditures, expenses, transfers and the related assets and liabilities are recognized and reported in the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The accrual basis of accounting is used by proprietary fund types, pension trust funds and nonexpendable trust funds. Under this method, revenues are recognized when earned, and expenses are recognized when incurred. The modified accrual basis of accounting is used by governmental, expendable trust and agency funds. Revenues and other financial resources are recognized when they become susceptible to accrual, i.e., when the related funds become both measurable and available to finance expenditures of the current period. To be considered "available", revenue must be collected during the current period or soon enough thereafter to pay current liabilities. Bud�ets and Budgetary Accounting Scope of Budget - Annual appropriated budgets aze adopted for the general, special revenue, debt service, and proprietary funds on the modifiefl accrual basis of accounting. Certain special revenue and capital project funds, however, aze budgeted on a multi-year basis. For governmental funds, there are no differences between the budgetary basis and generally accepted accounting principles. Budgets for project/grant related special revenue funds and capital project funds aze adopted at the level of the individual project and for fiscal periods that correspond to the lives of projects. Legal budgetary control is establishe� at the fund level, i.e., expenditures for a fund may not exceed the total appropriation amount. The City Manager may authorize transfers of appropriations within a fund, but the City Council must approve by ordinance any increase in total fund appropriations. Any unexpended appropriation balances for annually budgeted funds lapse at the end of the year. Appropriations for other special purpose funds that are non-operating in nature are adopted on a"project- length" basis and, therefore, are carrierl forward from year to year without reappropriation until authorized amounts are fully expenderl or the designated purpose of the fund has been accomplished. 26 1994 Adopted Budget City of Federal Way, �f'ashington Budg�t Guids The individual funds within each fund type which are included in the City's budget are liste� below. Funds Bud�eted on an Annual Basis: General Fund Special Revenue Funds: Street Fund Arterial Street Fund lst '/.9b Real Estate Excise Tax Fund 2nd ',4 % Real Estate Excise Tax Fund Solid Waste/Recycling Fund Snow and Ice Removal Fund Paths and Trails Reserve Fund Surface Water Management Fund Strategic Reserve Fund Airport Strategic Reserve Fund Debt Service Fund Enterprise Fund Retreat Center Fund Intemal Service Funds: Risk Management Fund Data Processing/Telecommunications/GIS Fund Mail and Duplication Services Fund Fleet and Equipment Fund Buildings and Furnishings Fund Payroll Benefits Fund Funds Budgeted on a Multi-Year Basis: Special Revenue Funds: Special Contract/Studies Fund Miscellaneous Government Fund Communiry Development Block Grant Fund Donations Fund Impact Fee/Mitigation Fund Capital Project Funds: Parks Project Fund Surface Water Management Projects Fund Traffic Projects Fund Streets Projects Fund The following fund is not budgeted due to its relatively autonomous nature and is therefore not part of the Ciry's budget: Expendable Trust Fund: Federal Way Retirement System Fund � � 27 City of Federal Way, Washington 1994 Adopted Budget Budger Guida BUDGET PROCESS Pmcedures for Adopting the Original Budget - The City's budget process and the time limits under which the budget must be preparerl are defined by the Revised Code of Washington (RCV� 35A.33. These elements, with which the City continues to comply, resulted in the following general workplan and calendar for 1993: • In late April the Management Services Director makes a budget call and provides instructions for developing service increases to and decreases from cunent level of service budgets. • In late May the Management Services Director makes a budget call and provides instructions for developing capital budgets. • By eazly June, Departments submit their preliminary expenditure estimates, including those for intemal service funds, and the Management Services Depaztment updates the preliminary revenue estimates to define resources available to finance coming year expenditure programs. • In late June revenue estimates are refined and final budget adjustments by departments are processed, producing department recommendations to the City Manager. • During late June/early July, the City Manager and Management Services staff meet with Department staff to review their budget proposals. The City Manager instructs Management Services to make specified adjustments to establish a balanced budget. • In September and early October, a preliminary budget document is prepared, printed and filed with the City Clerk. It is presented to the Ciry Council on the filing date. This budget is based on priorities established by the Council and estimates provided by Ciry departments during the preceding months, and balanced with revenue estimates made by Management Services. This must be filed with the City Clerk at least 60 days before the ensuing fiscal year. • The City Council conducts workshops and public hearings on the preliminary budget recommended by the City Manager. These are held between mid-October and the end of November. The Council determines if any modifications aze to be made to the preliminary budget, and instructs them to be made by the Ciry Manager. • In early October the Ciry Council adopts an ordinance to establish the amount of property taxes to be levied in the ensuing year. • During the first two weeks of October, the City Clerk publishes a notice of the filing of the preliminary budget and notice of public hearing to be held during preliminary budget deliberations. • A public hearing on the proposed budget is held in mid-October. • In early December, the City Council, by a majority of inembers, adopts the finai operating budget by ordinance. • The final operating budget, as adopted, is published and distributed within the first three months of the following yeaz. Copies of the adopted budget are made available to the public shortly thereafter. 2s � 1994 Adopted Budget City of Federal Way, Washington � sudger Guide Amending the Budget - Any revisions that alter the total expenditures of a fund must be approved by the Ciry � Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance approved by a simple majority. The City _ Manager is authorized to transfer budgeted amounts between departments within any fund. � � T �� 29 City of Federal Way, Washington Budget Guide GLOSSARY OF BUDGET TERMS The following aze definitions for common terms found in budget summary statements, as well as an explanation of financial terms found in this budget document. Accrual Basis of accounting is use� in proprietary (enterprise and intemal service) funds. Under it, transactions aze recognized when they occur. Revenues are recognized when eamed and expenses are recognized when incuned. "When" cash is received or disbursed is not a determining factor. Appropriation An authorization made by the Ciry Council which permits officiais to incur obligations against and to make expenditures of governmental resources. Appropriations are usuaily made for fixed amounts and are typically granted for a one year period, though multi-year appropriations can be established for capital project and other special purpose funds. Multi-year appropriation authority remains in effect until the amount appropriated has been totally expende�i or until the fund, program, or project is closed because its assigned purpose has been changed or accomplished. Assessed Valuation The estimated value placed upon real and personal property by the King Counry Assessor as the basis for levying property taxes. B.A.R. S. The State of Washington prescribed Budgeting. Accounting. Reporting Svstem Manual for which compliance is require�i for all govemmental entities in the State of Washington. Benefits Employer contributions paid by the Ciry as part of the conditions of employment. Examples include health/dental insurance, state public employees retirement system, city retirement system, and employment security. BOIIL� (Debt Instrument) A written promise to pay (debt) a specified sum of money (called principal or face value) at a specified future date (calle� the maturity date) along with periodic interest paid at a specified percentage of the principal (interest rate). Bonds aze typically used for long-term debt to pay for specific capital expenditures. Budget A plan of financial operation embodying an estimate of propose� expenditures for a given period (typically a fiscal year) and the proposefl means of financing them (revenue estimates). The term is also sometimes used to denote the officially approved expenditure ceilings under which the Ciry and its departments operate. Budget Amendment A change to a budget adopted in accordance with State law. A budget may be � amended to increase expenditures/expenses at the fund level by ordinance without public notice or public hearing requirements, when unanticipated revenues occur or emergencies exist (RCW 35A.33.080 and 35A.33.120). The City Manager is authorize� to make budget amendments between organizations of the same fund, as long as there is no change in the total budget for that fund. Budget Calendar The schedule of key dates or milestones which the City follows in the preparation and adoption of the budget. 1 4A B � 99 dopted udget � 30 � � � � 1994 Adopted Budget City of Federal Way, Washington Eudger Guide C.D.B. G. Community Development Block Grant. Capital Expenditures made to acquire, reconstruct, or construct major fixed or capital assets. A fixed asset is a tangible object of a long-term character which will continue to be held or used, such as land, buildings, machinery, fumiture, and other equipment. A capital asset must exceed $1000 in cost and have an expected useful life expectancy of 12 months. For purposes of this definition, a"fixed asset" includes a group of items purchased together that will be used "for a single purpose" and which could not be used effectively by themselves. Capital Facilities A capital facilities plan includes an inventory of existing facilities, a forecast of future � Plan needs, proposed locations, capacities for new or expanded facilities, and a financing plan. The financing plan outiines the costs, revenues and time schedules for each � capital improvement project. In compliance with the Growth Management Act legislation within the State of Washington, the City is preparing such a plan. Capital Improvement A plan for capital expenditures to be incuned each year over a period of five or more Program future years setting forth each capital project, identifying the expectefl beginning and ending date for each project, the amount to be expended in each year, and the method of financing those expenditures. Cenifzcates of A certificate of participation represents a divided shaze of a lease that is assigned or Participation mazketed to investors. These debt instruments typically represent general obligation debt but can also be issued by enterprises. Contingency A budgetary reserve set aside for emergencies or unforeseen expenditures for which � no other budget exists. Councilmanic Bonds Councilmanic bonds refer to bonds issue�l with the approval of the Council, as � opposed to voted bonds which must be approved by vote of the public. Councilmanic bonds must not exceed .75 9'0 of the assessed valuation. � Debt Service Payment of interest and repayment of principal to holders of the City's debt instruments. � I� i� Depreciation (1) Expiration in the service life of capital assets amibutable to wear and teaz, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset which is charged as an expense during a particular period. Enterprise Fund A fund rype used to account for operations that are financed or operated in a manner similaz to private business enterprise where the intent of the governing body is that costs or providing goods and services be recovered primarily through user charges. Expenditures/ Where accounts are kept on the modified accrual basis (expenditures) or accrual basis Expenses (expenses) of accounting, the cost of goods received or services rendered whether cash payments have been made or not. Where accounts are kept on a cash basis, expenditures are recognized only when the cash payments for the above purposes aze made. 31 City of Federal Way, Washington 1994 Adopted Budget sudger Guide Fund An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and/or other resources together with all related liabilities, obligations, reserves, and equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives. See the fund divider pages for specific fund category definitions. Fund Balance The excess of an entity's assets over its liabilities. A negative fund balance is sometimes called a deficit. An undesignated fund balance reflects historical receipts less historical expenditures in non-proprietary funds. Since all designate� and reserved resources have been removed or deducted in arriving at the year-end undesignated fund balance, this value is available for budgetary appropriation. General Obligation Bonds �� Bonds for which the full faith and credit of the insuring government are pledged for payment. A long-range statement of broad direction, purpose, or intent, based on the needs of the communiry. Growth Management Legislation enacted in 1990 by the State Legislature requiring that all jurisdictions in Act the larger counties adopt new comprehensive plans by the end of 1993. This was enacted due to the enormous growth experience� in the State and the lack of uniform guidance for related development. This Act further specified that all plans conform to a broad set of guidelines set out by the State and that they be compatible with the guidelines of both the parent county and neighboring jurisdictions. Eight specific elements, including concunency, are required to be included in every Comprehensive plan. Concunency requires that infrastructure be available at the same time as new development. Interfund Services Payments for services rendered made by one City depaztment or fund to another. Internal Service Fund billings aze included in the category. These billings, however, also include equiry transfers to intemal service funds in support of "first time" asset acquisitions. Interfund Transfers Intergovernment Services Contributions from one City fund to another in support of activities of the receiving fund. Loans are not included. Services purchased from other government agencies, and normally includes types of services that only government agencies provide. Modified Accrual of accounting is used in governmental fund types (general, special revenue, debt Basis service, and capital project funds). Under it, revenues and other financial resource increments are recognized when they become both measurable and available to finance expenditures of the current period. Expenditures are generally recognized when they are incuned (bring forth a liability). 32 1994 Adopted Budget City of Federal Way, Washington Budger Guide Net Interest Cost This is the traditional method of calculating bids for new issues of municipal (1VIC) securities. It is computed as either: (a) Dollar Cost: total sche�uled coupon payments + bid discount (- bid premium), or (b) Interest Rate: total scheduled coupon payments + bid discount (- bid premium) divided by bond year dollazs. Bond year dollars is the sum of the number of years each bond in an issue is scheduled to be outstanding multiplied by its par value. Object As used in expenditure classification, this term applies to the type of item purchased or the service obtained (as distinguished from the results obtained from expenditures). Examples aze personnel services, contraetual services, and materials and supplies. Objective A specific measurable achievement that may be accomplished within a specific time frame. Performance A performance measure is an indicator of the attainment of an objective. It is a Measures specific quantitative measure of work performed or services provided within an activity or program, or it may be a quantitative measure of results obtained through a program or activity. Program Activity Reserve Resources A broad function or a group of similaz or related services/activities, having a common purpose. An account used to indicate that a portion of fund equity is legally restricted for a specific purpose. Total dollars available for appropriations including estimated revenues, fund transfers, and beginning fund balances. Retained Earnings An equity account reflecting the accumulated eaznings of a proprietary (intemal service � or enterprise) fund. In this budget document, the balance derived excludes asset depreciation expenditures. When depreciation is charged to user organizations, as in internal service funds, the cash balance remaining (ending retained earnings) therefore � represents the asset replacement reserve being accumulated. � Revenue Income received by the City in support of a program of services to the community. It includes such items as property taxes, fees, user charges, grants, fines and forfeits, interest income and miscellaneous revenue. � Revenue Estimate A formal estimate of how much revenue will be earned from a specific revenue source for some future period; typically a future fiscal year. Salaries and Wages Amounts paid for personal services rendered by employees in accordance with rates, hours, terms and conditions authorized by law or stated in employment contracts. This category also includes overtime, temporary help, and car allowances. Services and Charges Services acquired from and fees/payments made to vendors. These include printing, publications, auditing, police protection, street maintenance, public health programs, office rent, telecommunications, and social welfare programs. � 33 Ci o Federal W Washin ton 1994 Ado ted Bud et � �' .f aY� S P 8 Budger Guide � Supplies Items used to deliver services, such as office supplies, short-lived minor equipment with no material value, periodicals and books and generic computer softwaze. � User Fees The payment of a fee for direct receipt of a public service by the person benefiting from the service. � � � � 34 � . 1994 Adopted Budget City of Federal Way, Washington Budget Guide ACRONYM LIST � � AA AAMA AARP AASHTO ACLU ADA AFSCME AICPA APA APWA ASHRAE ASPA ASTM AV BALD BARS BFOQ CAC CAFR CARES CBD CDBG CFN CFP CHAS CIP CLRP CLUP CMA Affirmative Action American Architectural Manufacturers Association American Association of Retired Persons American Association of State Highway and Transportation Officials American Civil Liberties Union Americans with Disability Act American Federal, State, County, and Municipal Employees American Institute of Certified Public Accountants American Planning Association American Public Works Association American Society of Heating, Refrigerating and Air Conditioning Engineers, Inc. American Sociery for Public Administration American Society for Testing & Materials Assessed Valuation Building and Land Development (King County) Budgeting, Accounting, and Reporting System (State) Bona Fide Occupational Qualifications Citizens Advisory Committee Comprehensive Annual Financial Report Children Active in Recreation and Education Services Central Business District (Downtown) Communiry Development Block Grant Community Food & Nutrition Program Capital Facilities Plan / City Facilities Preferred Plan Comprehensive Housing Affordability Strategy Capital Improvement Program/City Improvement Plan Comprehensive Long Range Plan Comprehensive Land Use Plan Certified Management Accountant � 35 City of Federal Way, Washington 1994 Adopted Budget Budget Guide CMC COE COG COP COPP CP CPA CPG CTR CUP DARE DART DCD DHFIS DNS DOE DOL DS EEO EEOC EIS EMD EOC EPA ERP ESG ETC ETP FAA FCC FEMA FHWA Certified Municipal Clerk Corps of Engineers, U.S. Army Council of Governments Certificate of Participation Community Outreach & Policy Planning Department Citizen Participation Certified Public Accountant Coordinated Prevention Grant Commute Trip Reduction Conditional Use Permit Drug Awazeness Resistance Education (Police Dept) Dial-A-Ride Transit (Service) Department of Community Development (State) Department of Health & Human Services Detemunation of Non-Significance Department of Energy (U.S.) Department of Labor (U.S.) Determination of Significance Equal Employment Opportunity Equal Employment Opportunity Commission Environmental Impact Statement Emergency Management Division (State) Emergency Operations Center Environmental Protection Agency Expert Review Panel Emergency Shelter Grant Eastside Transportation Committee Eastside Transportation Program Federal Aviation Administration Federal Communication Commission Federal Emergency Management Act Federal Highway Administration 36 � � � � � 1994 Adopted Budget City of Federal Way, Washington Budgar Guide FIRE FLSA FTA FZ'E FWCC FWSD FWZC GAAP GFOA GIS GMA GMPC GO GRVTAP GSPA HCT HEW HOA HOV HUD IAC IAPMO ICBO ICMA ICMA IIMC IFTE INS IRS ISTEA ITE JRPC Finance, Insurance and Real Estate Fair Labor Standazds Act Federal Transit Administration Full Time Equivalent Employee Federal Way City Code Federal Way School District . Federal Way Zoning Code Generally Accepted Accounting Principles Government Finance Officers Association (of US & Canada) Geographical Information System Growth Management Act (of 1990) Growth Management Planning Council General Obligation - as in -"GO Bond" Green River Valley Transportation Action Plan Graduate School of Public Affairs (University of Washington) High Capacity Transit Health, Education & Welfare (U.S.) Home Owners Association High Occupancy Vehicle Dept of Housing & Urban Development (Federal) Interagency Committee (Grant for Outdoor Recreation) Intemational Association of Plumbing & Mechanical O�cials Intemational Conference of Building Officials Institute of Certified Management Accountants Intemational City Management Association Intemational Institute of Municipal Clerks Institute for Transportation and the Environment Immigration and Naturalization Service Intemal Revenue Service Intermodal Surface Transportation Efficiency Act (12/91) Institute of Transportation Engineers Joint Regional Policy Committee � 37 City of Federal Way, Washington 1994 Adopted Budget Budger ca;dt KCC KCSWDM LOS LRHA LTGO MBE MDERT MDNS METRO MIS MP MPS MRSC MVET NCL NEPA NFIP NIC NLC NPDES NRPA NWCAMA O&M OMB PHA PMS PO PSLRTS PSRC PTSA R&D RAP King Counry Code King County Surface Water Design Manual Level of Service Low Rent Housing Authority Long Term General Obligation Minority Business Enterprise (Fetleral) Multi District Emergency Response Team Mitigated Determination of Non-Significance Municipality of Metropolitan Seattle Management Information Service - ICMA Manufacturing Pazk Mitigation Payment System Municipal Research and Services Center (of Washington) Motor Vehicle Excise Tax National Civic League National Environmental Policy Act National Flood Insurance Program Net Interest Cost National League of Cities National Pollution Dischazge Elimination System National Recreation Park Association Northwest Computer Aided Mapping Association Operations and Maintenance Office of Management & Budget (Fe�eral) Public Housing Authoriry Pavement Management System Purchase Order Puget Sound Light Rail Transit Society Puget Sound Regional Council Parent-Teacher-Student-Association Research & Development Regional Arterial Plan 38 � �� 1994 Adopted Budget Ciry of Federal Way, Washington Budger Guide RAS RCW REET RFP RFQ ROW RTA RTP SCATBd SEPA SKCMSC SOP SOV SOW SPIRTT SPRP SPS STP SWKC SWM TAC TAM TBD TCU TDM TIA TIB TIC 'I IP TMA TNR TSM Road Adequacy Standard Revised Code of Washington Real Estate Excise Tax Request for Proposal Request for Qualifications Right-Of-Way Regionai Transit Authority Regional Transit Project South County Are Transportation Boazd State Environment Policy Act South King County Multi-Service Center Standard Operating Procedure Single Occupancy Vehicle Statement of Work Service, Pride, Integrity, Responsibility, Innovation, Teamwork Site Plan Review Process State Public Service (property) Surface Transportation Program South West King County Surface Water Management Technical Advisory Committee Transportation Adequacy Measure Transportation Benefit District Transportation, Communications, Utilities Transportation Demand Management/Tra�c Demand Management Transportation Improvement Account Transportation Improvement Board True Interest Cost Transportation Improvement Plan Transportation Management Association Transportation Needs Report Transportation System Management � 39 City of Federal Way, Washington 1994 Adopted Budget Budger Guide UBC UEC UFC UGB UPC USDA USDOT VA VMT WABO W-2 W-4 WAC W/MBE WSDOE WSDOT Uniform Building Code Uniform Electrical Code Uniform Fire Code Urban Growth Boundary Uniform Plumbing Code United States Department of Agriculture United States Department of Transportation Veterans Administration Vehicle Miles Traveled Washington Association of Building Officials Earnings Statement (IRS) Withholding Statement (IRS) Washington Administrative Code Woman/Minority Business Enterprise Washington State Department of Ecology Washington State Department of Transportation � ao EXECUTIVE SU M MARY Genera) City Background � � � � � �� 199�4 Adopted Budget City of Federal Way, Washington BxtcrKlve Swn�xary CITY OFFICIALS LEGISLATIVE BODY P'in Position #1 Position #2 Position #3 Position #4 Position #5 Position #6 Position #7 Counal Member Mary Gates, Mayor Hope Elder Ray Tomlinson Mahlon "Skip" Priest Ron Gintz Phil Watkins, Deputy Mayor Bob Stead Term 4 years 4 years 4 years 4 years 4 years 4 y �s a years Term �pires 12/31/95 12/31/93 12/31/95 12/31/93 12/31/95 12/31/93 12/31/95 � 41 Federol Way Councilmembers: (leJt to right) Sope Elder, Ray Tomlinson, Ron Gintz, Dcputy Mayor Plul Watldns, Mayor Mary Cates, Bob Stead, Skip Priest mid GFry Manager ICen Nyberg. City of Federal Way, Washington 1994 Adopted Budget Ezecutivt Summary CITY OFFICIALS APPOINTID ADMI1vISTRATIVE STAFF P i ion Ciry Manager Assistant City Manager City Attorney Community Outreach and Policy Planning Director Management Services Director (Acting) Parks and Recreation Director Public Works Director City Clerk Emplqyee Kenneth E. Nyberg Stephen L. Anderson Cazolyn A. Lake Lazry S. Springer Mazie E. Mosley Erik Joe Stevens Philip D. Keightley Maureen M. Swaney 42 1994 Adopted Budget City of Federal Way, Washington Ekecutive Sunimary BOARDS AND COMMISSIONS � �izts. C'ommisston :;' ! ' ' ` Purpose: Number of Members: Current Members The purpose of this Commission shall consist primarily of advising the City Council and staff of the improvement and furtherance of all artistic and cultural activities within the City. 11 regular members. Appointed by: City Council Nancy Ise, Betty Huff, Patrick Fullmer, Robert Ratcliff, Toska Rodriguez, Joan Tabrum, Jeanne Burbidge, Faye Clerget, Nancy Jones,Joann Piqueue. �cveTS C�»unr,�;��on ; ' ,, .. >. . ': ': ; ; Purpose: The purpose of the Federal Way Diversity Commission shall consist primarily of advising the City Council and City staff on policy matters involving the ethnicity of boarda, wmmissiona and task forces, that provide input to the City Council's policy process to ensure our community's cultural differences are part of the decision equation. Number of Members: Current Members: 11 members Appointed by: City Council Rubi Williams, Adrian E. Johnson, Pam English, Jane Yambe, Beverly Kim, Arthur Cowan, Maria Lopez, Elsie Dennis, Glenn Whitham, Shari Song, Linda Wang. 1��t1� $ORT� Purpose: Number of Members: Current Members: The purpose of the Federal Way Board of Ethics is W issue advisory opinions on the provisions of the Federal Way Code of Ethics and investigate and report W the City Council on any alleged violations of the Code of Ethics. 3 members David Larson, Rev. Jonathan Schmick, David Head. Appointed by: City Council ,�ltritl�J�t rS�'J"Nt�`@s �O�tlnlS'�111 :: .. Purpose: Number of Members: Current Members: The purpose of the Federal Way Human Services Commission is to make reports and recommendations to the City Council and City Manager concerning human services issues. 9 members Appointed by: City Council Sandra DeAsis, Ruth Koral, Jay Khalid, Rick Randall, Donna Manier, Dan Turlington, John Metcalf, Bob Munroe, Janalee Prange. � 43 City of Federal Way, Washington 1994 Adopted Budget Ez�cutive Sum�nary , Par1� a� Recrea�iun ;�'ammissi�a;� Purpose: Number of Members: Current Members: The purpose of the Federal Way Parks and Recreation Commission is to advise the City Council and City staff on policy matxera involving acquisition, development and significant operational impacts of Parks and Recreation Department facilities and programs. 9 members Appointed by: City Council JackSuchy, Margaret Nelson, John Casserly, Shirley Chamell, Mark Eide, James Baker, Cheri Harris-Smith, David Kaplan, Karl Grosch. : ; < ; ; Planrung �'vm»usswn <; ; ' ` Purpose: Number of Members: Current Members: The purpose of the Federal Way Planning Commission is to conduct public hearings and make recommendations to the City Council on amendments or revisions to the Comprehensive Plan, Zoning Code and Zoning Map. 9 members Appointed by: City Council Mark Freitas, Bob Griebenow, Rick Feutz, G. Duane Denny, Diana Noblo-Gulliford, Luana Joslin, Sandra Rippentrop, Robert D. Vaughn, William N. Shortt. �'(l�if�[ �.'[11ft11lISS�OI,E , Purpose: Number of Members: Current Members: The purpose of the Federal Way Youth Commission is to serve as an advisory body to the City Council, other City boards, commissions and City staff on issues such as youth pmgrams, recrearional activities, dance clubs and other issues of importance to youth. 13 members Appointed by: City Council Carrie Scott, Gargi Bhattacharya, Tess Rossi, Jerry Proudlock, Dara Pich, Bethany Knafler, Mariah Donaldson, Benjamin Carlson, Mohana Kumar, Michael Yadrick, Kristen Jacobsen, Paul Houillon, Nicholas Nowicld. 44 1994 Adopted Budget City of Federal Way, Washington Executivt Sumnwry OUR CITY VALUES - SPIRIT ►Service Pride Integrity 1. � cn�rhfi,i. � 2. Be rivstworthy. Do what you say you are going to do. 3. Avoid relationshipa which may be conflicts of intereat. 4. Do not withhold or misrepmsent infom�arion. 5. Respect coi�fidencea. Responsibility � � Innovation 1. Timely responses withir. established deadlinea to intemal and public inquiriea. 2. Behave in a friendly, helpful manner - take the extra atep to help the other peison. 3. Seek feedback from clients on aervice delivery (non-defenaive and leaming). Adjust eervices based upon feedback. 4. Monitor performar►ce and results. Identify ways for improving servicea. 5. Know and understand your cuatomers - City w-worke�, Mayor and Council, public and other agencies. i. Support the City. Make supporting comments in the community. 2. Take pride in appearance; your office, demeanor, dresa. 3. Take pride in quality products; no mistakes, looks good and communicatea proper meaning. 4. Recognize the importance of your job. 5. Be a City Ambassador in the community. 1. Be accountable. Take credit or blarte for your own actions. 2. Do not promise more than you can deliver. Know your limita. 3. Keep your word. 4. Be reliable. 5. Develop knowledge and sldlle. 1. Take reasonable risks. 2. Keep curnent on cF�anges in your field. 3. Be open-minded. 4. Try new thinga. 5. Turn setbacks into oppoitunities. Leam from failures. Teamwork �. 2. 3. 4. 5. 6. 7. Keep otheis informed and alerted. Respect each other. Help each other. Support team auccesa over peisonal succesa. There is no "I" in teamwork. Recognize your role may change depending upon the situation. Be loyel. Support the team or otganization decision. Involve othets in decision-making as appropriate and posaible. � 45 ORGANIZATION CHART BY PROGRAM City of Federal Way, Washington PEOPLE OF FEDERAL WAY LEGISLATNE SUPPORT TO COUNCIL & SERVICES OTHER COMMUNIN DEPARTMENiS SUPPORT Cliy Councll City Manager CI1y Manpger MgmT. Services Mgmt. Senrices Law COPP COPP TRAFFIC SERVICES � Publ� Works STREET SERVICES � Publ� Works MUNICIPAL COURT SERVICES � - Law PLANNING Community Outreach & Pol�y Planning CIiY-WIDE PUBLIC SAFETY �RFACE WATER MANAGEMEM Clty Manager Pol�e Publ� Works DEVEIOPMENT T�DE/ SERVICES ECONOMIC DEVELOPMEM - Communiry CI1y Manager Development PARKS Parks & RecreaTlon GARBAGE/ RECYCUNG � Solld Waste & Recycling RECREATION Parks & Recreatlon CUSTOMER SERVICES � Publ� Works HUMAN SERVICES Community Ouheach & Polky Planning � � � � � � � � �� '� � � � �! � �` � � � � � � � � � � City of Federal Way (By Function) PEOPLE OF FEDERAL WAY MAYOR & CITY COUNCIL BOARDS AND COMMISSIONS _ _ _ _ _ _ _ _ _ _ ------------------------------ ---------------------- --------------------------------------------------- ._--�-'-- r ----- � `----, �----- '------'-----'-- ---------'------ ---- ------� ---- � r ---- � r --- � ; : . ; r -----=-- PIANNING HUMAN i DNERSITV VOUTH ETHICS ARTS � PARKS & SERVICES � RECRFATION i : COMMISSION I i COMMISSION �� COMMISSION i� GOMMISSION i BOARD : COMMISSION I i COMMISSION � � � � � � ' '' � i'_"_' '""""'�""""' i """i_'__'' i__"__r'_'_'' �'_"" '"'.....' ..... ........�"....... r ""'' '_"_"'_'_"_"'_____'_'__"' � i i i cm �ua,Nac�Q COMMUNITY OUTREACH & POLICY PLANNING POLICY RESEARCH A DEVEIAPN�NT • Long Range Planning • CI1yShape • Capital FxiliTies Poan • LeglslatNe/Regional Affalrs MANAGEMEM SERVICES • GYty ClerkMeadng Examiner • Accountir�/Treasury • Data Prxessing • Purchasing • Risk ManagemenT • Flnancial Plannlne • Budgeting • Human Resources I--�� COMWWNRY OUiREACM ----- �� • Community Invdvement • Neighborhood Safety � • Human SenAces i---- POLICE • Drue Aware Resistance Educatlan • Crime Anaysis/Prevention • Trafflc Enforcement • InvesilgaTbn � Proactive/Reactive Patrol I ---- FptE • Fire Suppression/Prevention • Emereency Medlcal Services • Publlc Educatlon • Hazardous MaTerials • Dispatch/Communfcatlons • Disaster Preparedness CRY AITORNEY • Advise Council, Community Counclb, Boards and Canmissions • Advlee and Drafting • PrasecuNon • CMI Llflgation PARKS A RECREATION • Recreatlan • Grounda Malntenance • Parks/Open Space RequlsNlon • Pc�lc Operaflans/Development • �n�l/Pertortnlnp Ar1s COMMUNITY DEVELOPMENT SERVICES • Current Planning • Buliding PUBLIC WORKS � • Trafflc � • SheeTs ; • Surface Water � • Development Revlew ! - I WA7ER/SEWER qSiRICi L_ • WaterSuPPN/Pumping/ DlstrlbuHon • Sewaee Cdlectlon/Pumping Transmisslon • Sewape Treatment • 9vstem Malntenance/ Conshuctlon • Utilfly Billing/Administration • Residentlal Sfreet Uphtlna � ,� � � I� .��,1�11� �, y Bay �� T ab„ad �sw ,o� s. > sw�o.s, � % ; '�'' Lake Grove Bay 1 � = • - .�Y 1 ��zn3� � '��p'��°"' ' w LakoW Yark Golf Pun � Dash Point State Park� "- Site ' ; SW 1205T MST W ) ' Wl3� Alde rbak Par T �� Da8�1�Poinf' � '"Twin lakes vsu � F�I$h#atldS Pa�k O Space ; ,� --� ,.. _ I _ - � .� �•.� weri campus - � �„ OI Pic Yew Park o space C , t ; -^ � 3 . . � �" �� • sw�xsr � Upen ce . '�°" Alderdale ,w Campus Drive r�che Park �.� BPATrail �e � � a �..„ u°`� � � e. C Park n Hylebos State Park Madrona Meadows OPe^ Space � i...� _ I SFA-TK AMII I 1 � �� 1 !� 7��'%' , �� ,o � 3 4 � 18 � ,�,:, .;: t.ws �. � � �Lake G a Park .:,�,n r = � � �ss,...� � s��.o. _ �� :ww,si f � � � sxosr • F�ve Mile Park � �MS �� , . �.�, s,«� 3 � ; ,�. �, _ G sr 3a5t � 161 � � ��.�sr � .�� ,�-,.. ` � t � . ? b sr ��o r � �4rxmks� �.� � . . .. . . � . � � � � �II � � � � � � � � 1994 Adopted Budget City of Federal Way, Washington Executive Summary TI� PEOPLE fwll mfnrmnhnn fmm PuQet Sound Re¢ionai Council 1�) ;: PC�FULATIQN Federal Wsy �UF"`: Kang �ount� �iecc� Courity Persons 1970 29,124 1,156,633 411,027 Persons 1980 34,788 1,269,749 486,643 �'o change '70-'80 19.4% 9.890 18.296 perspns ig9p 67,554 1,507,319 586,203 % change '80-'90 94.2% 18.790 20.7% Persons 2000 92,192 1,730,300 708,000 % change '9a2000 27.496 14.89'0 20.8% Persons 2010 102,917 1,844,500 803,400 9'o change 2000-'10 11.69'0 6.6�0 13.5% Persons 2020 113,072 1,963,200 901,800 % change '10-'20 9.9% 6.4% 12.290 Households 26,563 615,792 214,652 Average Household Size Z•54 2•45 2'�3 Percentage of Population by Race �i� 86.756 742% 85.196 African American 4.0% 6.996 7.296 American Indian 0.9% 1396 1.4`l0 Asian Pacific Islander 7.2% 16.2% 5.09b Other 1.256 1.59'0 1.496 Median Age (years) 30.6 33.7 31.3 9'o Under 18 27.096 22.6% 27.256 % 65 and Over 6.2% 11.1% 10.59'0 Housing Units Total 29,024 647,343 228.842 Occupied 26,639 615,792 214,652 9'o Occupied � 91.789'0 95.139'0 93.8096 90 Owner Occupied 57.296 58.8% 60.396 56 Renter Occupied 42.89'0 41.296 39.796 Median Value $118,800 $140,100 $82,500 Median Rent $4�6 $457 $347 �ed+�ral't�ap �Dp"'; ,; Kmg �unt� ` 1�+� Go�uE� <; > <:;: ; .. ��` �'` -�- � N�6e.rd < �� - N��baof ��:PH�bet�at:: � �� HO+�eYei�r Rs+wF� �OM�eMal�t . . �'d!oa�l+�e �M� .... . :.:..:.. , , NaMeidi� <$14,999 3,133 12.2g'o 102,484 16.69'0 46,847 21.896 $15,000-$24,999 3,598 14.0% 95,719 15.5% 40,240 18.7% $25,000-$34,999 4,503 17.596 98,184 15.9% 37,293 17.496 $35,000-$49,999 6,186 24.0% 124,495 20.2% 43,195 20.19b $50,000-$74,999 5,339 20.73'0 116,481 18.996 33,344 15.596 $75,000-99,999 1,722 6.7g'o 43,219 7.096 8,076 3.89'0 $1�,�+ 1,277 5.0% 36,109 5.9% 5,800 2.79b Median Income $38,311 $36,179 $30,412 *The Federal Way CDP (Census Designated Place) generally corresponds W the City boundaries. 49 City of Federal Way, Washington 1994 Adopted Budget � Ezccutive Summary � 50 * Warehousing, Transportation, Communications, and Utilities. NOTE: Federal Way Planning Area includes Redondo and Woodmont, portions of which are outside current City of Federal Way limits. 1994 Adopted Budget City of Federal Way, N'ashington Executive Sunrniary TI-iE COMMUNITY � GOVERI�tNIE1�iT The City is a noncharter Optional Code Ciry with a Council-Manager form of government. The Ciry Council consists of seven councilmembers, all of whom aze elected at large. The Council elects the Mayor from its members. Throughout 1991, the City Council completed the second of its two-year term as an interun council. All seven council seats were filled as a result of the November 5, 1991 election. Effective January 1, 1992, four members were electe�i to serve four-year terms and three members were elected to serve two-yeaz terms. After January 1, 1993, the four-yeaz terms will be staggered to provide for Council elections every two years. The City Manager, who serves as the chief executive officer, is responsible for day-to-day administration of personnel, policies and programs. He is appointed by, reports directly to, and serves at the pleasure of the City Council. In response to direction given by the Ciry Council, the number of staff inembers has been kept low (125 full-time salaried and 2 half-time employees), and many services aze contracted through private entities. Contracted services provided include: police protection, construction and maintenance of streets, jail services, public health services, surface water management, municipal court services, and a land use hearing examiner. The seven major departments are the City Manager; Law; Pazks and Recreation; Public Works; Community Development; Community Outreach and Policy Planning; and Management Services. Fire protection and emergency medical services are provided by Fire District No. 39. The Federal Way Water and Sewer District delivers water and sewer services. Metro provides public transportation services. Public housing services are the primary focus of the King County Housing Authority. The King Counry Library System engages City residents through its library and reference services. School District No. 210 offers educational programs for kindergarten through high school students, in addition to vocational training. AMEIVITIES Recreational Facilities: � 18 Developed park sites covering 222.46 acres. 2 Undeveloped pazk sites covering 131.5 acres. 17 Open spaces/greenbelts covering 297.5 acres. 18 Public tennis courts, two of which aze owned by the City. 2 Public swimming pools, both of which are owned by King Counry. 2 Trails (3.5 miles) covering 117.8 acres. Other City-Owned Facilities: Pazk maintenance faciliry. 5 acre undeveloped site. Retreat Center. Community/Senior Center. � � 51 9 City of Federal Way, Washington 1994 Adopted Budget Executive Sunrmary E i n: 1991 1992 199� 20 Elementary schools with enrollment of ....... 10,957 11,138 11,351 5 Middle schools with enrollment of . . . . . . . . . . . 4,153 4,382 4,468 3 High schools with enrollment of . . . . . . . . . . . 3,417 3,718 3,781 3 Altemative schools with enrollment of . . . . . . . . . �(�Q 250 256 TOTAL ENROLLMENT . . . . . . . . . . . . . . . . 18,827 19,488 19,856 1,057 Certified full time equivalency teachers. 57 Certified full time equivalency administrative staff. Miles of Streets. Etc.: Streets (center line miles) . . . . . . . . . . . . . . . . . . . 226.4 miles Signals/Saeet Lights: Traffic signals maintaine� by Department of Transportation . . . . . . . . . . . . . . . . . . . . . 18 Traffic signals maintained by King County . . . . . . . . . . . . . . 17 Street lights owned by City of Federal Way . . . . . . . . . . . . 128 Street lights owned by Puget Power . . . . . . . . . . . . . . . . . 653 Local Taxes on Business: Franchise Tax - Cable TV . . . . . . . . . . . . . . . . . . . . . . 5.0096 Gambling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10.009'0 LoCal Sales Tax (collected by the State) . . . . . . . . . . . . . . . . . . . 1.009u Police Information 1 1 1 2 1�9 Offenses: Rape . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 109 131 Robbery . . . . . . . . . . . . . . . . . . . . . . . . . 127 134 128 Homicide . . . . . . . . . . . . . . . . . . . . . . . . 1 6 3 Assault ......................... 186 219 985 Auto Theft . . . . . . . . . . . . . . . . . . . . . . . 535 603 552 Burglary . . . . . . . . . . . . . . . . . . . . . . . . . 883 906 804 Lazceny . . . . . . . . . . . . . . . . . . . . . . . . 3,890 3,840 3,844 Violations: Traffic . . . . . . . . . . . . . . . . . . . . . . . . . 10,862 13,159 13,284 Judicial System: Cases handled by District Court ......... 9,279 12,311 12,043 52 1994 Adopted Budget City of FederaZ Way, Washington Ezecutive Summary Jail Facility: King County Jail used at $43.49 per day per person, plus $76.61 booking fee per person. Fire and Medic 1 Information: 1 91 1�2 1993 Fire Responses : . . . . . . . . . . . . . . . . . . . 1,723 1,796 1,702 Emergency/Medical Responses: . . . . . . . . . 4,807 4,956 4,962 (Fire and Medic I informarion reflxts the greater Fedeisl Way area, which is eerved by Fire District A�39.) Taxable Retail and Real Estate Sales: 1991 1�2 1993 1 94* Retail Sales (In Million $) . . . . . . . . . . . . . . $770.1 $812.5 $877.0 $882.6 Real Estate Sales . . . . . . . . . . . . . . . . . . . . $265.7 $291.6 $281.2 $259.4 *Estimetes � � 53 � � � � � � � � � � � � �• � � � i � i I � � � � � � Budget Overview � � � � 1994 Adopted Budget City of Federal Way, Washington Execwtive Sunimary 1994 SOURCES AND USFS SCHIDULES This section presents a summary of the 1994 Adopte� Budget by sources and uses of funds. The following tables present overall and specific summary budget information for all operating funds - General Fund, Special Revenue Funds, Debt Service Fund and the Enterprise Fund. Tables 1, 2a, 2b and 2c present all components of the operating budget - General Fund, Special � Revenue Funds, Enterprise Fund and Debt Service Fund. Table 1 illustrates the adopted 1994 funding sources and Tables 2a and 2b illustrate the uses of these funds by fund and program respectively. Table 2c illustrates the uses of funds by object. � Table 1 Sources of �nds General, Special Revenue, Enterprise and Debt Service �nds REVENUES: Property Taxes Sales Tax Other Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Miscellaneous Revenue Operating Transfer SUB-TOTAL, REVENUES 5,540,475 7,413,519 2,528,412 779,215 5,215,160 3,415,965 569,870 1,180,219 3.519.319 30,162,154 14.0 18.8 6.4 2.0 13.2 8.6 1.4 3.0 8_9 76.3 18.4 % 24.6 8.4 2.6 17.2 11.3 1.9 3.9 11.7 100.0 EXPENDITURES: General Fund $ 21,021,086 53.1 % 62.9 96 Street Fund 2,844,480 7.2 8.5 Arterial Street Fund 1,575,494 4.0 4.7 First 1/49b REET Fund 654,638 1.7 2.0 Second 1/4% REET Fund 654,638 1.7 2.0 Solid Waste/Recycle Fund 180,683 0.5 0.5 Snow & Ice Removal 75,300 0.2 0.2 Path & Trails Fund 0 0.0 0.0 Surface Water Management 3,595,875 9.1 10.8 Strategic Reserve 430,000 1.1 1.3 Airport Strategic Reserve 0 0.0 � 0.0 Debt Service Fund 1,646,468 4.2 4.9 Retreat Center 743.613 1_9 2_2 SUBTOTAL, EXPENDITURES $ 33,422,275 84.7 % 100.0 % ENDING FUND BALANCES 6,072,433 15.3 _ _ ____ __ _ _ __ _ _ __ _ _ __ _ _ _ _._ _ _ _ _ _ _ _ _ __ _ _ _ _ __ _ _ _ -- _ __ ___ ... ...._ .. _ __ T4TA�. U�ES UF FUNI�S S �9,49�t,?0� ' IOU;� 4� ' 1();4 0�a 55 BEGINNING FUND BALANCES $ 9,332,554 23.7 96 Table 2a Uses of Funds General, Special Revenue, Enterprise and Debt Service �nds City of Federal Way, Washington 1994 Adopted Budget Executive Sumniary EXPENDITURES: Support to Departments Legislative Services City Wide Council & Community Support Municipal Court Services Public Safety Traffic Services Customer Services Surface Water Management Solid Waste/Recycling Street Services Planning Development Services Trade/Economic Development Parks Recreation Human Services SUB-TOTAL, EXPENDITURES ENDING FUND BALANCES a $ 1,694,014 186,644 4,663,883 635,196 760,437 8,777,442 1,062,523 706,896 3,586,450 180,683 3,817,799 354,968 1,529,885 9,500 2,117,192 2,117,397 1.221.366 33,422,275 6,072,433 4.3 96 0.5 11.7 1.6 1.9 22.2 2.1 1.8 9.1 0.5 9.7 0.9 3.9 0.1 5.4 5.4 3_1 84.7 96 15.3 s. i � 0.6 14.0 1.9 2.3 26.3 3.2 2.1 10.6 0.5 11.3 i.l 4.6 0.1 6.3 6.3 3_7 100.0 96 Personnel Services � 6,451,229 16.4 Rc 19.3 96 Supplies 345,413 0.9 1.0 Services and Charges 3,343,981 8.5 10.0 Intergovemmental 10,'759,421 27.2 32.2 Interfund Transfers 7,184,428 18.2 21.5 Residual Equity Transfers 185,981 0.5 0.6 CapitalOutlays 926,994 2.3 2.8 Internal Service Charges 1, 847,196 4.6 5.5 Contingency 731,164 1.9 2.2 Debt Service 1.646.468 4.2 4.9 SUB-TOTAL, EXPENDITURES � 33,422,275 84.7 96 100.0 96 ENDING FUND BALANCES 6,072,433 15.3 ; , �iRAND TfyTAL: ' $: < �9�4�4��8 ; 14Q� f� � ; ;; 1�4 Q: 9�'a Tables 3, 4a, and 4b present the funding sources and uses of the City's largest fund - the General Fund. Table 3 illustrates the 1994 sources estimates for the General Fund and Tables 4a and 4b present the uses by program and department, respectively. 56 Table 2b Uses of Funds by Program General, Special Revenue, Debt Service �nds and Enterprise Table 2c Uses of �nds by Object General, Special Revenue, Debt Service and Enterprise Funds 1994 Adopted Budget City of Federal Way, Washington Farecutivc Summary REVENUES: Property Taxes $ 5,540,475 26.0 % 28.7 9b Sales Tax 7,413,519 34.7 38.3 Other Taxes 1,231,572 5.8 6.4 Licenses and Petmits 740, 815 3.5 3.8 Intergovernmental 2,926,708 13.7 15.2 Charges for Services 585,492 2.7 3.0 Fines and Forfeitures 569, 870 2.7 3.0 Miscellaneous Revenue 300.643 1_4 1_6 SUB-TOTAL, REVENUES $ 19,309,094 90.5 96 100.0 9b BEGINNING FUND BALANCE 2,021,992 9.5 ;; _ fidTAL S+�?�� t7� �t�Sr ; � ; �.L�3�1�t�$b� ; I0�:0 �a ; lt� 4 '� Table 4a Uses of �nds by Program General F�nd 1994 Adopted Percentage of Percentage of Program Budget Total Uses Total Expenditures EXPENDITURES: Support to Departments Legislative Services City Wide Council & Community Support Municipal Court Services Public Safety Street Services Planning Development Services Trade/Economic Development Parks Recreation Human Services SUB-TOTAL, EXPENDITURES ENDING FUND BALANCE* S $ 1,694,014 186,644 1,233,264 635,196 760,437 8,777,442 1,127,394 354,968 1,529,885 9,500 2,117,192 1,373,784 1.221.366 21,021,086 310,000 �.9 96 0.9 5.8 3.0 3.6 41.0 5.3 1.7 7.2 0.1 9.9 6.4 5.7 98.5 96 1.5 8.1 9b 0.9 5.9 3.0 3.6 41.6 5.4 1.7 7.3 0.1 10.1 6.5 5.8 100.0 9b for grant fund loan and great match. S7 Table 3 Sources of �nds General �nd City of Federal Way, Washington Ezecutive Summary Table 4b 1994 Adopted Budget Uses of Funds by Department General Fund 1994 Adopted Percentage of Total Percentage of Department Budget Uses Total Expenditures EXPENDITURES: City Council $ City Manager COPP Management Services Law Community Development Public Safety Public Works Parks & Recreation Human Services Non-Departmental SUB-TOTAL, EXPENDTfURES $ ENDING FUND BALANCE* 186,644 352,836 701,179 1,348,182 1,061,507 1,529,885 8,777,442 1,127,394 2,779,304 1,221,366 1.935.347 21,021,086 310,000 0.9 1.7 3.3 6.3 5.0 7.2 41.1 5.3 13.0 5.7 9_1 98.6 1.4 0.9 9b 1.7 3.3 6.4 5.0 7.3 for grant fund toan and grant mstch. % 41.8 5.4 13.2 5.8 9_2 100.0 9b � Tables 5, 6a, and 6b illustrate the funding sources and uses of the Special Revenue Funds. These funds are comprised of the Street Fund, ARerial Street Fund, Real Estate Excise Tax Funds, Solid Waste/Recycling Fund, Snow and Ice Removal Fund, Paths and Trails Reserve Fund, Surface Water Management Fund, Strategic Reserve Fund and Airport Strategic Reserve Fund. Table 5 illustrates the 1994 sources estimates and Tables 6a and 6b present the uses by fund and program, respectively. Table 5 Sources of �nds Special Revenue �nds 1994 Adopted Peroentage of Total Percentage of Category Budget Sources Total Revenues BEGINNING FUND BALANCE $ 5,664,094 40.5 % REVENUES: Taxes S 1,296,840 9.3 15.6 % Licenses and Permits 38,400 0.3 0.5 Intergovernmental 2,288,452 16.4 27.5 Charges for Services 2,830,473 20.2 34.0 Miscellaneous Revenue 157,980 1.1 1.9 Operating Transfer 1.706.451 12.2 20.5 SUB-TOTAL, REVENUES $ 8,318,596 59.5 9b 100.0 9b TOTAL. S��IR�E� �F F[JAiIa�:: <:� ; 13;98�,694� ;It� i1 96 �U0 �:�r 58 1994 Adopted Budget City of Federal Way, Washington Ezecr�tive Summary EXPENDITURES: Street Fund � 2,844,480 20.3 96 28.4 9b Arterial Street Fund 1,575,494 11.3 15.7 First '�4 9b REET 654,638 4.7 6.5 Second 'k 9b REET 654,638 4.7 6.5 Solid Waste/Recycling Fund 180,683 1.3 1.8 Snow & Ice Removal Fund 75,300 0.5 0.8 Paths & Trails Fund � 0 0.0 0.0 Surface Water Management 3,595,875 25.7 35.9 Strategic Reserve Fund 430,000 3.1 4.4 Airport Strategic Reserve 0 0.0 0.0 SUB-TOTAL, EXPENDITURES $ 10,011,108 71.6 96 100.0 9b ENDING FUND BALANCE 3,971,582 28.4 TOT� U5E5 +�7� ��Ji�TIa� ; � ?��98�,��i� lil(1 tI: 9� lf1(y:�1°::: `�::> .: Table 6b Uses by Program Special Revenue �nds � 1994 Adopted Percentage of Total Pem.entage of Total Program Budget Uses Expenditures � � � i � � EXPENDITURES: City-Wide $ 1,784,151 12.8 9b 17. S 9b Solid Waste/Recycling 180,683 1.3 1.8 Surface Water Management 3,586,450 25.6 35.8 Customer Services 706,896 5.1 7.1 Traffic Services 1,062,523 7.6 10.6 Street Services 2.690.405 19.2 26.9 SUB-TOTAL, EXPENDITURES $ 10,011,108 71.6 Y6 100.0 96 ENDING FUND BALANCES 3,971,582 28.4 ,. . ; ;>;::;.;:: .. >;::.:..:: : . ;::;;::,::.;.; . ,. ;. ;::>::>::>::>:::: ,;:::.:.: .. . T�TAT�. C7S�S QF FIJN�� >.,::.. , ..: � ;: ��a��i�: - �t1t�;t�:: >::>;;:: ;:; ;; ':» >::>:::::`>:::::::»>::>,;.: Tables 7 and S present the funding sources and uses of the Debt Service Fund. Table 7 illustrates the 1994 revenue estimates and Table 8 presents the debt service payments to be made in 1994. Table 7 Sources of Funds Debt Service Fund Category 1994 Adopted Budget BEGINNING FUND BALANCE $ 1,646,468 REVENUES: Operating Transfers $ 1,741,662 Interest Earnings 49,189 ,> > : ; fi�TAL SaURGES;; OF F[7NDS �r ; 3,4�7,� 14 ' 59 Table 6a Uses by Fand Special Revenue �nds City of Federal Way, Washington 1994 Adopted Budget Ezecuttve Summary Table 8 Uses by Program Debt Service Fund Category 1994 Adopted Budget EXPENDITURES: Citywide � 1,646,468 Reserve (1995 Pre-funding)* 1,790,851 'Y`O'x`AL Ca'S�S OF ��?5 > � ! '�,��3',� ].� < + See Debt Service Fund's Ending Fund Balance, Table 11 Tables 9 and 10 present the funding sources and uses of the Retreat Center Fund. Table 9 illustrates the 1994 revenue estimates and Table 10 presents the uses by program. Table 9 Sources of Funds Retreat Center Fund Category 1994 Adopted Budget BEGINNING FUND BALANCE $ p REVENUES: � Operating Transfers a 71,206 Miscellaneous Revenues (�2,40'/ T�T�,SOUR� �JF F[�IT.�� ;; ! `� ?rt�,613 ;: Table 10 Uses by Program Retreat Center Fund Category 1994 Adopted Budget EXPENDITiJRES: Recreation S 743,613 ; ,, '�'4'T'AL US�S +Of� ��S > ' ` > � ,; < 743,�1.� :: Table 11 provides a summary of fund balances within the 1994 Adopted Budget. These balances are the difference between each fund's total sources and uses of funds, or an estimate of the cash balance expected to remain at the end of the budget year. These balances aze set aside for specific future purposes. 60 � � 1994 Adopted Budget City of Federal Way, Washington Ezecutive Summary Table 11 � � Ending �nd Balances/Contingency/Reserves General Fund, Special Revenue �nds, and Debt Service Fund 1994 Adopted Fund Ending Fund Balances/Contingency/Reserves General Fund $ 310,000 Arterial Street Fund 751,348 First 1/4% REET Fund 54,035 Second i/4% REET Fund 54,035 Solid Waste/Recycling Fund 59,215 Path & Trails Fund 37,626 Surface Water Management Fund 927,900 Strategic Reserve Fund 1,787,423 Airport Strategic Reserve Fund 300,000 Debt Service Fund 1,790,851 >' >:(I? "�3�:' i TQTAL ENI7IItiTG �?I�NI7� B,�iL,�ii�T;eE�TCtQNTi1��GE�iCYlitE�E1tV� ':: � ! �i, 2�.......... .. 61 Ciry of Federal Way, Washington 1994 Adopted Budget Executive Summary 1994 USFS OF FUND5 BY PROGRAM AND FUND TYPE General Special Debt Service Enterprise p �nd Revenue Funds Fund Fund Support to Other Departments $ 1,694,014 Legislative Services 186,644 Council/Community Support 635,196 Municipal Court Services 760,437 City-Wide 1,233,264 1,784,151 1,646,468 Public Safety 8 ��•� 2 Surface Water Management 3,586,450 Solid Waste/Recycling 180,683 Customer Services �� Traffic Services 1,062,523 Stre�t Services 1,127,394 2,690,405 p�� 354,968 Development Services 1,529,885 Trade/Economic Development 9,500 Parks 2,117,192 Recrearion 1,373,784 743,613 Human Services 1,221,366 Total -� S 21,021,086 $ 10,011,108 $ 1,646,468 $ 743,613 Fund Balances 310,000 3,97 1,582 1,790,851 0 Grand Total � $ 21,331,086 $ 13,982,690 $ 3,437,319 $ 743,613 � L� � 62 � 1994 Adopted Budget City of Federal Way, Washington � � � � � � � � � � � i � 1 1 � 1 �cecutivc Summary � 63 City of Federal Way, Washington 1994 Adopted Budget Executive Summary 1994 USES OF FUNDS BY PROGRAM AND FUND GENERAL SPECIAL REVENUE � � P.�. t ot s � Arterial First 1 496 econd 1 4 Street Street REET REET Fund Fund Fund Fund 35,450 654,638 654,638 706,896 764,523 298,000 1,337,611 1,277,494 $2,844,480 $1,575,494 $654,638 $654,638 0 751,348 54,035 54,035 $2,844,480 $2,326,842 $708,673 $708,673 64 � � ' � � � � � � 1994 Adopted Budget City of Federal Way, Washington Ezecutive Summory Solid Waste Snow ce Path trategic Airport Recycle Removal Trails SWM Reserve Reserve Fund Fund Fund Fund Fund Fund 9,425 430,000 3,586,450 180,683 75,300 $180,683 $75,300 $0 $3,595,875 $430,000 $0 59,215 0 37,626 927,900 1,787,423 300,000 $239,898 $75,300 $37,626 $4,523,775 $2,217,423 $300,000 65 P.p.2ots DEBT Debt Service Fund 1,646�468 �1,646,468 1,790,851 $3,437,319 City of Federal Way, Washington 1994 Adopted Budget Ezecutive Sumnrmy 1994 USES OF FUNDS BY PROGRAM AND FUND (continued) ENTERPRISE INTERNAL SERVICE Retreat Center Pro ram Fund Su ort to Other De Le islative Services Council & Comm Su Munici al Court Svcs C' Wide Public Safe Surface Water M mt Solid Waste/Re cle Customer Services Traffic Services Street Services Plannin Develo ment Services Trade/Econ Develo Parks Recreation 743.613 Human Services Total $743,613 Contin en /Reserves 0 Grand Total $743,613 � � Pap� 3 0� S � Ris DP elecom upport Fleet Managemen GIS Services Equipment Fund Fund Fund Fund $345,819 $717,262 $98,095 $183,977 3,966 $345,819 $721,228 $98,095 $183,977 321 �642 355,277 17�359 315�654 $667,461 $1,076,505 $115,454 $499,631 66 � , ' i � 1994 Adopted Budget City of Federal Way, Washington Building c Payroll Furnishings Benefits Fund Fund $408,716 880,047 $408,716 $880,047 482,736 0 $891,452 $880,047 1994 CAPITAL PROJECTS Executive Summary P�4of5 apital Capital apital Capital Projects Projects Projects Projects Parks SWM Traffic Streets 2,304,800 298,000 1,615�000 1 �367,566 $1,367,566 $2,304,800 $298,000 $1,615,000 0 0 0 0 $1,367,566 $2,304,800 $298,000 $1,615,000 67 Ciry of Federal Way, Washington 1994 Adopted Budget Executive Sunimary 1994 USES OF FUNDS BY PROGRAM AND FUND (continued) NON-ANNUALLY BUDGETED pecial Contracts/ Misc Impact Pro ram Studies Grants CDBG Fee Su ort to Other De Le islative Services Council & Comm Su Munici al Court Svcs C' �de 50,000 Public Safe Surtace Water M mt Solid Waste/Re cle Customer Services Traffic Services 81,918 Street Services Plannin 137,000 Develo ment Services Trade/Econ Develo Parks 112,382 Recreation 82,500 Human Services � 442,554 Total $269,500 $194,300 $442,554 $0 Contin en /Reserves 0 0 0 254,404 Grand Total $269,500 $194,300 $442,554 $254,404 � , P.�.so�a � 68 o , �• � � � � � � � � r � i � � i � � � � � � � City of Federal Way, Washington 1994 Adopted Budget Fxecutive Sumniary , 70 � 1994 Adopted Budget City of Federal Way, Washington � Ezecutive Summary 71 ' City of Federal Way, Washington 1994 Adopted Budget Executive Summary 1994 SPECIAL REVENUE FUNDS USES OF FUNDS BY FUND AND PROGRAM 72 � � ' � , ' � � 1994 Adopted Budget City of Federal Way, Washington 8xecutive Summary Staffing by Fund/Department 1993-1994 Changes 1993 1994 � �' GENERAL FUND City Council 7.00 7.00 0.00 0.0096 City Manager • 2.00 3.00 1.00 50.0096 Management Services 14.00 15.50 1.50 10.7196 Law 6.00 6.00 0.00 0.00% Community Development 23.50 20.50 (3.00) (12.7796) Community Outreach and Policy Planning 11.00 10.00 (1.00) 9.0096 Parks and Recreation 28.00 28.00 0.00 0.00% , , ; r ' ; "1'4't'A�. t`i�� U1V}3 ; �15d ;; ��:bf� .::::�1 �� : :: : >(�:G49�e� `:;, STREET FUND Administration 1.94 1.90 (0.04) (2.0696) Customer Services 7.00 4.25 (2.75) (39.2996) Traffic Services 3.00 3.75 0.75 25.0096 Street Systems 4.00 5.00 1.00 25.0096 < "I`0'TAL �'I'12��T FC)"l�t� 1�.9d IA�:9{3 .' :� ��.. : 1� 21�` : SURFACE WATER MANAGEMENT FUND Administration/Engineering Service 4.00 3.90 (0.10) (2.5096) Water Quality Program 1.00 1.00 0.00 0.0096 Maintenance 5.00 5.00 0.00 0.009b __...._ ............ ... ........_........... ... ......_...._................................._ ._._............... ... _....._.......... ........_............. ................... ..................... .... _._........_..... __ ....... .. . .. .............................._........._ .. . ._ . ................._..... ._.............. ...... .................... ........................... __ ...................._............... .. .. .. ._ ... ... _................_.. . ....._ _.... ......... ... ......... _........_...... ..... ...... ............. ........................... ;. �o��v, s��c�? v�r��x ��RGEM�rrr �� la o� :: .. . .. g.s�.: .. . (a:�a�: : :::�i:��?:.'. . RETREAT CENTER FUND 0.00 4.00 4.00 N/A RISK MANAGEMENT FUND 0.00 0.75 0.75 N/A DATA PROCESSING/TELECOMMUNICATIONS/GIS FUND 5.00 5.00 0.00 0.009b MAIL & DUPLICATION SERVICES FUND 1.50 0.00 (1.50) (100.0096) FLEET & EQUIPMENT FUND 0.00 0.25 0.25 N/A , , ,::. �RAND T?4TAL ;f4P��A'I'IN'� BCJT�GET: ; 1� Qf� 1�G.0(� ::�::�t):::::::::': :'O:4�t1�`r : 73 City of Federal Way, Washington 1994 Adopted Budget Executive Summa►y Operating Budget by Fund/Department 1992 1993 1994 1993-1994 Changes Adopted Adopted Adopted pmonnt 96 GENERAL FUND City Council S 253,035 $ 231,237 $ 186,644 City Manager 328,944 253,048 352,836 Management Services 1,228,368 1,210,410 1,348,182 Attorney/Law 1,004,036 1,121,915 1,061,507 COPP 131,763 814,725 701,179 Community Development 2,041,656 1,777,805 1,529,885 Public Safety 7,000,000 7,451,529 8,777,442 Public Works 682,190 771,000 1,127,394 Parlcs/Recreacion 2,969,466 3,105,531 2,861,804 Health & Human Services 1,144,250 1,132,562 1,221,366 Contingency/Pay Plan AdjusUnents 598,155 716,548 686,289 TransfersMon-Departmental 1,645,687 1,075,000 1,497,932 ; > "I"O'i`t� {3$l�t$�.:Ft3ND : $ i�,4Z'i,55b '�19,661;,31tJ �2:I,Q2f,�8fi $ I;;359�,?"1'6 ' � �'� .. STREET FUND Administration $ 660,291 $ 655,919 $ 366,441 Customer Services 642,125 504,351 340,455 Traffic Services 646,501 687,922 764,523 Street Systema 1,202,021 1,211,935 1,337,611 � 1,437,194 440,879 Contingency/Pay Plan Adjustments 0 56,476 35,450 - ;:;.. ; '�'�'1`� STT�E�` Fi3�!i1J S �R5�8>132 ::� ��,3?,�82 � �>$44�48t� � ('��;3��2� . . (�t�,��:: . ....: .... ........ ...: :....... . . . ... ARTERIAL STREET FUND S 1,564,822 $ 3,922,403 S 1,575,494 9(2,346,909) (59.896) 1ST !696 REAL ESTATE EXCISE TAX FUND $ 729,749 $ 816,865 $ 654,638 $(162,22'n (19.990) 2ND S4% REAL ESTATE EXCISE TAX FUND $ 729,749 $ 791,762 $ 654,638 $(137,124) (17.39'0) SOLID WASTE/RECYCLING FIJND $ 330,699 $ 180,683 $(150,016) (45.43'0) SNOW & ICE REMOVAL FUND N/A $ 75,300 $ 75,300 N/A PATHS & TRAILS RESERVE FUND $ 16,102 $ 28,132 $ 0$(28,132) N/A SURFACE WATER MGMT FUND $ 2,415,000 Administration/Engineering Services N/A $ 1,023,528 $ 673,023 Water Quality N/A 84,571 107,256 Maintenance N/A 615,144 512,771 Large Capital N/A 1,990,000 2,037,000 Small Capital N/A 170,000 181,400 CIP Studies N/A 279,000 75,000 Pay Plan Adjustment N/A 9,562 9,425 Tt?T. SCIR��C�'1�(�A'T�R: M�iMT �UNI? � 2R�15,t�: : $ d,l�'I.,805 � �x�9�,875 : � t�'X��93E>� ::`" �I3:89��; ; .... ... ... ..... . STRATEGIC RESERVE FUND N/A N/A $ 430,000 $ 430,000 N/A DEBT SERVICE FLJND $ 2,100,769 $ 2,024,058 $ 1,646,468 $(377,590) (18.796) RETREAT CENTER FUND N/A N/A $ 743,613 $ 743,613 N/A 'T'QTAL flFER14'iING SI�1��E'T � �1,171 $3S $33 9��F88�,��41� (S>3`�� 74 � 1994 Adopted Budget City of Federal Way, Washington � Ezecutivt Swnmary 75 MUNICIPAL CO5T INDEXES The Consumer Price Index remained steady this month, and the Construction Price Index and Municipal Cost Index rose slightly by 0.5 and 0.2 percent, respectively. The Producer Price Index increased by 0.3 percent. The Construction Cost Index experienced the geatest yearly change. MOST RECENT MARKETBASKET AIR CONDITIONER8 APPAREL ASPNAIT ROOFING BALL BEARINGS con� COMMUNICATIDN DEVICES CONCRETE PRODUCTH CONSTRUCTION MACMINERY DIESEL FLJEL ELECTRIC COMPONENTB ELECTRIC POWER FLOOR COVERING9 Fue� Oi� No. 2 FOUNDRY PRODUCTB FuRN�ruRe 6ABGLINE GENERATOR SETB G�ass GLAHB CONTAINERB [3YPSUM PRODlICT9 HARDWARE HEATING EQUIPMENT INDIJBTRIAL CMEMICALS L.C. EN[31NEH IRON LP GA9 LUMBER METAL FA�RICATION9 MIXED FERTILIZERH MOTOR VEMICLE PARTS NATURAL GAB OFFICE MACNINEB PAINT PAPER PA98EN6ER CARB PETROLELJM PLABTIC9 PLUM91N6 FlXTURE9 PLYWOOD PORTLAND CEMENT PuMP REHIDUAL FUEL RUOOER SAND� C3RAVEL SANITARY PAPERH SLAU6HTER HO[iB SOAP3� DETEROENTH SPORTINO GOOD9 STEEL MILI PRODUCT8 SWITCNGEAR SYNTHETIC FlOER6 TRE9� TUBE6 TOOLB� DIE9 TRANSFORMERS TRANBMIS810N6 TRUCKB VAIV ES WIRE� CABLE WIRING DEVICEB AT�A-GLANCE CHANGES MUNICIPAL CO5T INDEX (Cost of materials, supplies, wages and services) Pereent Change From Curnent Last Mont6 Last Year 1 26.2 1 20.4 9 6.4 1 42.5 97.7 1 09.7 121.2 131.7 67.7 i i �.� 1 26.2 1 20.9 6 5.3 121.7 1 33.9 64.4 1 3B.B 1 OB.2 1 26.7 112.1 1 35.H 1 40.4 1 1 0.3 1 3O.B 62.8 60.7 1 66.4 1 24.0 9 B.1 1 1 3.5 B B.2 117.2 1 3 3.4 1 24. 1 131.6 5 1 .9 1 1 7.4 1 56.6 7 47.H 1 1 4.3 7 33.2 50.6 7 07. 1 135.8 1 3 2.6 80.0 1 2 2.3 1 7 9.O 1 1 O.4 1 34.7 7 05.4 9 B.6 1 29. 1 1 24.6 1 37.5 1 3 7.6 P37.H 131.2 1 3 B.9 .a -.2 -.2 .1 -i.o .3 .6 -.4 7 1 .2 .i -7.5 .5 1 1 .Z .Z .1 2.7 O .7 -.3 -1.9 .i .1 -. `t .2 .4 -1.6 -.4 .z 1.2 .i 2.6 .1 O -.2 5.0 1 1 .4 -.3 O -1.1 .4 .3 9.B -.4 1.1 1.0 -2.0 O .4 .5 -. 7 -. 1 -.2 -.2 .6 .4 2.5 -. 1 -.8 -. 1 .a -. 1 -.7 2.1 2.3 �.s 3.4 1.5 -.4 .a .5 .3 -S.5 1.0 2.6 -9.B 1.5 1.2 .14 7.7 z.a 2.O -.4 1.3 -i.o -1 3.9 1 3.4 i.s -3.0 .z 6.4 .5 1.2 .6 1.4 -18.1 -.7 7.B 5.3 7.4 z.o 2.2 .H 3.7 -2.9 1 2.2 .6 •1.3 4.B 2.1 2.0 -.2 2.7 1.1 3.7 4.6 2.5 -3.7 2.7 Last Year Last Month This Month � 134.4 - 131.0 Percrnt Change by Month: 0.2 1 oar: 3.0 CONSTRUCTION COST INDEX Last Year Last Month This Month -137.0 � 137.42 131.3 Percent Change by Month: O.°.f Yeaz: 4.� CONSUMER PRICE INDEX �BLS� Last Yeaz Last Month This Month / 143.7 143.7 141.8 Percent Change by Month: �.� Year: Z.7 PRODUCER PRICE INDEX �BLS� Last Year Last Month This Month �- 118.7 � --119.1 118.1 Percent Change by Month: 0.3 Yeaz: �.$ The Municipal Cost Indices presented above communicate the eroding impact that inflation has on the City's revenues. Over the past twelve months, the general Municipal Cost Index reflects a 3.0% inflationary increase in the costs of materials, supplies, services and wages incurred by a government. The Construction Cost Index reflects a 4.5% increase over the past twelve months. American City & Counry / December 1993 i ' � 1994 Adopted Budget City of Federal Way, Washington SUMMARY OF DEBT SERVICE OBLIGATIONS 1990 Limited Tax G.O. Bonds F.xecutive Summary ��, � On November 1, 1990 the City issued $1,710,000 in limited tax general obligation bonds. lfiese bonds were issued to finance the renovation and equipping of the City Hall buildings and to purchase approximately 8.3 acres of land, known as the Golfun Property, for park and other municipal '� purposes. This property acquisition was a joint venture with Fe�leral Way Water and Sewer (339�) and Fire District #39 (17 Y). These bonds will mature serially over the five yeaz life of the issue, with the last bonds maturing on December 1, 1995. The bonds carry a face interest rate ranging � from 5.09'o to 6.3 %, but were issued at a discount of $4,104 resulting in a net interest cost (I�1IC) of 6.249283%. These bonds were not rated. , 1991 Limited Tax G.O. Bonds On February 19, 1991 the City issuefl limited tax general obligation bonds (dated February 1, 1991) � in the amount of $12,500,000. These bonds were issued for the purpose of providing funds for the acquisition of 83.5 acres of land, known as the Evergreen Airstrip Site, for pazks and for other municipal purposes. These bonds will mature serially over the 30 yeaz life of the issue. The last � bonds will mature on December 1, 2021. The bonds carry a face interest rate ranging from 6.09b to 9.09'0 . The net interest cost (rtIC) on this issue was 6.833465 R� . This issue carried an "A" bond ratmg with Moody's, Standazd & Poors, and Fitch. � � ' �' 1991 Certificates of Participation On September 25, 1991 the City issued $1,450,000 in Certificates of Participation in conjunction with a ground lease having the option to purchase 16.4 acres of land, known as the Campus Center Property, expected to be used for park and other City purposes. The last certificates have a scheduled redemption date of December 1, 2006. These certificates were issued at paz and carry a face interest rate ranging from 4.75 % to 6. 8 90 . They were issued at a rate equal to that of a similar G.O. bond issue. The net interest cost (NIC) on this issue was 6.502 9b . These certificates carried an"A" rating with Moody's Investors Service. 1992 Certificates of Participation � On August 26, 1992 the City issued $2,330,000 in conjunction with the Financial Center Property lease having an option to purchase the Financial Center property, the City's current Ciry Hall, locate� at 33530 lst Way South in the Ciry of Federal Way. These certificates are comprised of the ' $2,150,000 tax exempt Series A, and the $180,000 talcable Series B. The last of the Series A certificates have a schefluled redemption date of December 1, 2002. The last of the Series B certificates have a scheduled redemption date of December 1, 1993. These certificates were issued ' at paz with Series A carrying a face interest rate ranging from 3.0� to 5.45 Y, and Series B at 4.25%. The net interest cost (NIC) on Series A and B was 5.100199�o and 4.81625095, respectively. The certificates carried an"A" rating with Moody's Investors Service. , ' � 77 City of Federal Way, Washington 1994 Adopted Budget Executive Sumntary 1993 Limited Tax G.O. Refunding Bonds On May 13, 1993 the City refunded $11,125,000 of the 1991 Limited Tax G.O. Bonds for the Evergreen Airstrip Site. The bond proceeds of $12,105,000 will be used to advance refund the callable portion of the City's Limited Tax General Obligation Bonds, dated December 1, 1991. The 1991 bonds originally scheduled to mature December 1, 2002 through 2021, will be defeasefl through the purchase of U.S. Government Securities to be held in escrow by SeaFirst National Bank. The escrow will be sufficient to pay interest on the refunded bonds as it becomes due, and to redeem such bonds on their first call date, December 1, 2001. The City will continue to make debt service payment on the 1991 bonds maturing December 1, 1993 through 2001 in accordance with their original maturiry schedule. Of the total $12,105,000 new refunding bonds, $4,490,000 will mature serially beginning December 1, 1994 through 2011. The term bonds in the amount of $4,050,000 and $3,565,000 are due December 1, 2017 and December 1, 2021 respectively. The bonds cazry a face interest rate ranging from 2.7 % to 5.9 %, with a net interest cost of 5.829 %. This issue carried an"A1" bond rating with Moody's Investors Service. - 1993 Limited Tax G.O. Bonds On June 14, 1993 the City issued $2,390,000 in limited tax general obligation bonds. These bonds were issued to finance part of the cost of improvements to Saghalie Pazk. In 1991, the City purchased 16.4 acres of land to be used for park and other City purposes. The Federal Way School District #210 owns 20 acres of land contiguous to the City property. The City and the School District aze cooperating to jointly develop their properties for communiry recreation and student activities. The park will include sportsfields, basketball and tennis courts, walking trails and bike paths. The bonds will mature serially beginning December 1, 1994 through 2008. The bonds carry a face interest rate ranging from 2.7 % to 5.7 %, with a net interest cost of 5.3719b . This issue carried an "Al" bond rating with Moody's Investors Service, an important milestone in the City's short history of fiscal management. 1993 Limited Tax G.O. Bond Anticipation Notes On July 15, 1993 the City issued $955,000 in limite� tax general obligation bond anticipation notes to finance the acquisition of approximately 12.02 acres of property and appurtenances to be used for business retreats, meetings and recreational classes. These notes aze being issued in anticipation of grants, which will be used to retire the notes. The notes will mature on July 1, 1994 and carry a face interest rate of 2.8590, with a net interest cost of $3.283'o if outstanding until maturity. The notes are subject to prepayment prior to their state� maturity in whole or in part on December 1, 1993 and on the first day of any month thereafter at par plus accrued interest to the date of redemption. This issue was non-rated. 78 ' � � 1994 Adopted Budget City of Federal Way, Washington Executivt Summnry ANNUAL REQUIREMENTS TO RETIRE DEBT As of December 31, 1993 Year Principal Interest Total 1994 $ 1,745,000 $ 1,174,449.04 $ 2,919,449.04 1995 970,000 1,110,672.50 2,080,672.50 1996 635,000 1,059,872.50 1,694,872.50 1997 660,000 1,029,090.00 1,689,090.00 1998 700,000 990,065.00 1,690,065.00 1999 735,000 947,735.00 1,682,735.00 2000 775,000 902,047.50 1,677,047.50 2001 820,000 852,717.50 1,672,717.50 2002 865,000 806,030.00 1,671,030.00 2003 615,000 759,432.50 1,374,432.50 2004 660,000 725,832.50 1,385,832.50 2005 700,000 689,097.50 1,389,097.50 2006 735,000 649,475.00 1,384,475.00 2007 630,000 607,495.00 1,237,495.00 2008 665,000 572,110.00 1,237,110.00 2009 475,000 534,427.50 1,009,427.50 2010 510,000 507,352.50 1,017,352.50 2011 540,000 478,282.50 1,018,282.50 2012 570,000 447,502.50 1,017,502.50 2013 610,000 413,872.50 1,023,872.50 2014 650,000 337,882.50 1,027,882.50 2015 695,000 339,532.50 1,034,532.50 2016 740,000 298,527.50 1,038,527.50 2017 785,000 254,867.50 1,039,867.50 2018 835,000 208,552.50 1,043,552.00 2019 890,000 159,705.00 1,049,705.50 2020 945,000 107,640.00 1,052,640.00 2021 895,000 52,357.50 947,357.50 Total $ 21,050,000 $ 17,056,624.04 $ 38,106,624.04 79 City of Federal Way, Washington 1994 Adopted Budget Executivt Sum�nary COMPUTATION OF LII�IITATION OF December 31, 1993 General Debt Capacity Excess Levy Excess Levy Total (Limited) Certificates of (Unlimited) Open Space Utility Debt Description Councilmanic Participation Excess Levy and Park Purposes Capacity Statutory debt limit: (AV =$3,630,313,901)�y .7596 AV @ 10096 S 27,227,354 $ 27,227,354 S(54,454,708) 2.5096 AV � 100% 90,757,848 S 90,757,848 S 90,757,848 $ 272,273,544 Add: Cash on hand for debt redemption �"� 1,487,903 460,388 1,948,291 I.ess: . Bonds outstanding (17,575,000) (17,575,000) COPs outstanding (3,475,000) (3,475,000) REMAINING DEBT CAPACITY $ 11,140,257 $ 24,212,742 S 36,303,140 S 90,757,848 S 90,757,848 $253,171,835 TOTAL REMAINING �GENERAL' CAPACITY S 71,656,139 �a This figure represents the City's fu►al taxable assessed valuation used to determine the 1994 property tax levy. ro� Reflects December 31, 1993 balances available in the Debt Service Fund and the Building and Furnishings Funds for debt service payments. �`� Combined total for Councilmanic, Financing Lease, and Excess Levy capacities. ' � � 80 Revenues SOURCES OF FUNDS COMPARISON BY CATEGORY General, Special Revenue, Enterprise & Debt Service Funds � � g � 0 o � r� � � � ' � � , � � � � � Taxes Licenses Intergov't Charges Fines 8� Misc Other Fin Beginning g, pe��g for Forfeitures Revenue Sources Fund Balance Services 1991 Actual � 1992 Actual � 1993 Estimate � 1994 Adopted � ' � SOURCES OF FUNDS COMPARISON BY CATEGORY GENERAL FUND I ,.. ,.. I �;:: � �:: �� cE: . � \ \:: ( � \:: � \:: � I■ � \ e: \ �E:9 ■� �,.. I � I � \,e: � �� :: �e �� \ �6E: � �;:; \:9; ,.. - � �:: �� .:.� � �:: , �� ..., �� ::, , �� i..... �� .:i , � �l•,._ �� ..�., �� .. .� u:., �'_.... ��..�._, ...� �.. . . � �..� 18Xe8 uCe�ses I�lie�govt Vnarges rmes a misc vperaung oegmnmy & Permfts for Forfeitures Revenue Transfer Fund Balance Services 1991 Actual � 1992 Actual � 1993 Estimate � 1994 Adopted SOURCES OF FUNDS COMPARISON BY CATEGORY SPECIAL REVENUE FUNDS � g� 0 �� 0 0 � 1991 Actual � 1992 Actual � 1993 Estimate � 1994 Adopted Taxes Licenses Intergov't Charges Misc operating t3eginnmg 8 permits for Revenue Transfer Fund Balence Services City of Federal Way, Washington 1994 Adopted Budget Ezectuivt Swnmary 1994 SOURCES OF FUNDS This section explains and illustrates the estimates for sources of funds included in the 1994 Adopted Budget. Key funding sources are described below by category. OPERATING FUNDS PROPERTY TAX The City's regular levy property tax estimate is projected to increase $322,336, or 6.296, from $5,218,139 budgeted in 1993 to $5,540,475 estimated in 1994. The City is levying a higher amount than in 1993, which will result in a higher levy rate for Fe�eral Way property owners. Delinquencies aze projected to be 1% in 1994 versus 3% in 1993. Figure 1 Calculation of 1994 Total Regular Levy Property Tax Fstimate Prior year (1993) Regular Property Ta�c Levy Change in Delinquency Assumption Add: Delinquency 1993 (396) Less: Delinquency 1994 (196) Total 1993 Property Taa Levy Collections Plus: Estimated New Construction Levy Collections Plus: Inflationary increase (3 9b) Estimated Regular Property Tax Levy Collections 5,218,139 161,386 (53.795 5,325,730 53,372 161.373 a S 540�,475 The maximum regular property tax levy for most cities and towns is $3.375 per thousand dollars assessefl valuation (A�. Cities which have a Fireman's Pension Fund can levy an additional $.375 per thousand dollazs assessed valuation, resulting in a maximum levy of $3.60 per thousand dollars AV. The City's property tax levy is subject to the lesser of the 1069� tax lid calculation and the statutory maximum. Under the 10696 tax lid calculation, the maximum levy is $6,743,152 or approximately $1.86/$1,000 AV. However, if the City were levying its maximum levy, the limiting factor would be the statutory levy calculation. Under the statutory maximum, the City can levy a value catculated at a levy rate of $3.601ess the rates assessed by other taxing jurisdictions within Federal Way. The maximum regular property tax levy for Federal Way is $1.75 per thousand dollars AV, or $6,333,956. The remainder of the levy ($1.85) belongs to special districts, namely the Federal Way Library District and Fire District #39, whose property tax levy rates are approximately $0.46 and $1.39 per thousand dollaz AV, respectively. The City's 1993 assessed valuation is $3,630,313,901, which is comprised of the 1992 AV ($3,623,964,550) plus new construction and other adjustments which is estimated to be ($6,349,351). Therefore, the 19941evy rate is estimaterl to be $1.543 per thousand dollars AV. The levy rate in 1993 was $1.483. SALFS TAX Sales tax is one of the City's most economically sensitive revenue sources and one of the more volatile components of the General Fund budget. 84 1994 Adopted Budget City of Federal Way, N'ashington Ezecutive Swnmary � ' � � � � The 1994 sales tax estimate is projected to increase $524,752, or 7.6%, from $6,888,767 budgeted in 1993 to $7,413,519 estimated in 1994. Fieure 2 Summary of 1993 Sales Tax Fstimate 1993 Sales Tax Estimate Plus: Projected Overcollection 1993 Revised 1993 Collection Estimate 1993 Change Factors: Estimated Inflation of 2 % $ 6,888,767 379389 7,268,156 145.363 1994 Adopted Budget Estimate 7.41�3,519 In 1993, a year end sales tax overcollection of $379,389 is projected. The majority of this growth can be directly attributed to sales generated by new businesses. 1992 year end sales taac receipts were $201,139, or 3.09'o higher than the original 1992 year end estimate ($6,623,814) which was the base for the 1993 estimates. The primary reason for this increase was higher consumer spending during fourth quarter 1992 plus the sales tax revenue generated by new retailers. The 1994 budget estunate projects sales tax to increase at a rate slightly lower than inflation (2%) over the 1993 year end estimate. This conservative estimate takes into consideration anticipated Boeing layoffs which may not directly affect sales tax revenues until mid 1994. No real growth outside of inflation is assumefl in 1994, in accordance with Council policy. Legislation (RCW 82.14.030) allows cities, towns and counties the right to tax retail sales at a rate of .53'0. 1590 of the tax collected within cities and towns is allocated to their respective counties. In effect, this drops the city rate to .4259'0. During the 19821egislative session, another half penny of optional taxing authoriry was adderl making the potential local rate 19� . As before, however, 15 % of this additional sales tax within cities and towns is allocated to their respective counties. For the county to fully share in a city's optional tax, it has to impose the optional tax in the unincorporated area at a rate equal to that in the city. The City of Federal Way levies both half pennies, with .154'0 of this allocated to King County. The Ciry's effective sales tax rate is .853�. Figure 3 Sales Tax Allocation Criminal Justice City County 6.509b 0.60 % 0.1096 0.8596 0.15 96 8.20 % OTHER TAXES The "Other Taxes" category includes Local Criminal Justice Sales Tax, First '/4 % Real Estate Excise Tax (REET 1), 2nd '/a % Real Estate Excise Ta1c (REET 2) and Gambling Tax. 85 City of Federal Way, Washington 1994 Adopted Budget Executive Summary The 1994 "Other Taxes" estimate has increased to $2,528,412, a$38,548, or 1.5% increase from the 1993 year end estimate of $2,489,864. The 1994 estimate is $97,395, or 3.7�'o below the 1993 adopted budget estimate. Fgure 4 Summary of 1994 Other Taxes Fstimate First �,4 % REET 642,000 648,420 6,420 1.0 Second S4 9b REET 642,000 648,420 6,420 1.0 Gambling Excise Tax 227,314 233,451 6,137 2.� > �'ot�; ��;489�,� ��,S�S ' ��,�48 i. � Criminal Justice Sales Tax The 1994 revenue projection includes $998,121 for criminal justice sales tax which is to be use� exclusively for criminal justice purposes and cannot be used to replace or supplant existing funding (RCW 82.14.340). The criminal justice sales tax projection has decrease�i $3,419, or 0.390, from $1,001,540 budgeted in 1993. The 1994 estimate is expected to increase at a rate of 2.0% over the 1993 year end estimate. The primary reason for the decrease in 1993 over adopted estimates is that the same amount of receipts aze being distributed to a population base that has increased due to the incorporation of Burien and Woodinville. This one-tenth of one percent sales tax increase was approved by voters at the November, 1990 primary election. It will be collected throughout King County (see sales tax discussion on previous page), then distributed to the Ciry base�i on a population formula. The authority for this act was set to expire on January 1, 1994; however, the 19931egislative session reenacted the Ciry/County Criminal Justice Assistance Act. The legislation permanently provided for allocation of state motor vehicle excise tax (MVET� revenues to cities, towns and counties for criminal justice assistance, and extends authority to all counties to impose a non-voter approved 1/10 of 1 percent criminal justice sales t�. While not subject to prior voter approval, the local portion sales tax is subject to repeal by referendum. Real Estate Excise Tax (REE'I� The real estate excise talc of 1.289'o is levied on all sales of real estate, measured by the full selling price, including the amount of any liens, mortgages and other debts given to secure the purchase (RCW 82.46.010). The Ciry levies both the First '/a 3o and Second �/a �'o (Optional) REET. The 1994 estimates include $1,296, 840 for Real Estate Excise Taxes (REET). The REET budget has decreased $119,160, or 8.4%, from the 1993 budget ($1,416,000), and increasetl $12,840, or 1% from the 1993 year end estimate ($1,284,000). The decrease in 1993 year end estimates over the 1993 budget projections is a reflection of the sluggish real estate mazket. The year end estimate is based on activiry over the last twelve months and will be adjusted accordingly as more collections are received in 1993. 86 Criminal Justice Sales Tax a978,550 $998,121 �19,571 2.0 1994 Adopted Budget City of Federal Way, Washington Executive Summary In 1993, REET collections aze projected to be 9.3 % under original projections. However, according to statistics compiled by the Puget Sound Multiple Listing Association, pending sales within Federal Way are consistent with 1992 sales figures. Overall, real estate market activity in the King, Snohomish and north Pierce counties has been significandy higher than 1992 activity. Pending sales have increased 15.0% over 1992 figures. The increase in sales can be attributed to relatively stable prices and availability of 30-yeaz mortgages at interest rates below 8 percent. REET collections are under budget due to the fact that closed sales are down substantially from one year ago. The City is not remitted REET collections until the sale of a property is completed. Gamblin� Excise Tax The 1994 revenue projections include $233,451 for gambling excise taxes. The gambling excise tax estimates have increased $25,184, or 12.19'0, from $208,267 budgeted in 1993 to $233,451 in estimated 1994. This increase is the result of the several entities that had filed for bankruptcy rebounding from these financial setbacks and fully remitting their excise taxes instead of falling under the protection of Chapter 11. The 1994 estimate is expected to increase at a rate consistent with inflation (2.7%) over the 1993 year end estimate. The tax rate is 1090 for bingo and raffles, 29b for amusement games, 119� for cardrooms and 5% for punchboards and pulltabs (Ordinance 90-15, As Amended). The revenue from this source is to be primarily used for the purpose of gambling enforcement (RCW 9.46.110). INTERGOVERNMENTAL STATE-SHARID REVENUE Figure 5 Liquor Excise Tax Liquor Profits Tax Criminal Justice Low Population Criminal Justice High Crime Fuel Taz-Streets Fuel Tax-Arterial Street Fuel Tax-Path & Trails 256,841 519,708 369,802 81,000 1,150,381 537,344 8,481 10,127 4.1 26,281 5.3 225,992 157.1 (162,000) (66.6) 19,446 1.7 8,230 1.6 139 1.7 Summary of Intergovernmental Stat�Shared Revenues 246,714 493,427 143,810 243,000 1,130,935 529,114 8,342 Vehicle Registration Fee 604,854 580,357 (24,497) (4.1) Tata1 � 4,�'�9;5�11 � ±�,'733 ;; $ Z53,�r35 : 3 4 � The intergovernment state-shared revenue estimate has increased $153,635, or 3.49b, from $4,579,501 estimated for 1993 year end to $4,733,136 projected in 1994. The 1994 estimate is $229,127, or 5.1 % above the 1993 adopted budget estimates. The reason for this significant increase � is due primarily to a substantial increase in the estimate for criminal justice low population proceeds. Distributions will be made to cities qualifying in specific areas which are outline� in more detail below. � , � 87 Motor Vehicle Ezcise Tax � 1,179,305 $ 1,229,222 S 49,917 4.2 City of Federal Way, N'ashington 1994 Adopted Budget Executivt Sunmeary This revenue category also includes distributions received from the state for the following revenue sources: motor vehicle excise tax, liquor excise tax, liquor profits tax, state justice grant, criminal justice high crime proceeds, fuel taxes and vehicle registration fees. The state distributes these revenues on a per capita basis. Motor Vehicle Excise Tax This tax is collected on motor vehicles at the time owners purchase their vehicle licenses. Cities aze allocated 8.83 % of the total amount collecte�i by the state which is distribute� on a per capita basis. The per capita amount for 1994 is estimated to be $16.32 which is $.02 higher than the 1993 year end estimate of $16.30. The City's population has increased by 2,970, or 4.195 from 72,350 in 1992 (used for 1993 state shared distributions) to 75,320 in 1994 (used for 1994 State shared distributions) which will result in higher MVET distributions. The 1993 per capita amount has been estimated downwazd by 2.69'o from $16.74 per capita originally budgeted. The original estimate was based on information available last year; however, due to the Boeing layoffs and the lackluster economy, the amount has been adjusted accordingly. The average growth rate for MVET during the 1980-90 period was 9.5� per annum. The state cunently is projecting a growth rate in total excise tax collections of approximately 690 between 1991 - 2000; however, the growth rate over the next two years is expected to be below 6R'o, with higher growth anticipated to occur in late 1995 and early 1996. These funds must be used for police or fire protection. Liquor Board Profits and Excise Taxes In Washington State, liquor sales are controlled by a state-operated monopoly. Cities and towns receive 40% of the profits generated by the Washington State Liquor Control Board and 289b of the total liquor excise tax receipts. The per capita amount for 1994 is estimated to be $6.90 for the Liquor Profits Tax and $3.41 for the Liquor Excise Tax. This results in a growth rate of 5.3 9'o and 4.1 % over the 1993 year end estimates, respectively. Liquor profit taxes - year end estimates have been adjusted downward by $55,454, or 10.19b over the original 1993 estimate of $548,881. This reflects two quarters of activity in conjunction with updated forecast figures from the state. The Liquor Control Boazd reports that the volume of liquor being purchased is steady, however, consumers are buying less expensive brands. Liquor excise taxes year end estimates aze projected to increase by $12,790, or 5.5% over the original 1993 estimate of $233,924. Cities are required to appropriate at least 290 of these revenues to support approved alcohol and drug addiction programs. rriminal Tustice Low Population This tax is funded with 1.193790 of the motor vehicle excise tax (RCW 82.44.330). The authority for these funds was set to expire on January 1, 1994; however, the 19931egislative session reenacted the Ciry/County Criminal Justice Assistance Act. This Act approved for the continuation of all MVET distributions but it replaced the per capita distributions to cities and towns with a different distribution formula. Distributions will be made to cities qualifying in the following six azeas: 88 � � � 1994 Adopted Budget City of Federal Way, Washington Fxecutivs Summary � 2 � 3. � 4. Cities having a violent crime rate in excess of 150% of the statewide violent crime rate (limited to $1 per capita). Cities are allocated funds on the basis of population, with a minimum allocation of $1,000 to each city or town. Cities having initiatefl an innovative law enforcement strategy (limited to $1 per capita). Cities having initiated programs to help at-risk children, or child abuse victim response programs (limited to $.50 per capita). 5. Cities having initiated programs to reduce the level of domestic violence within � the jurisdiction, or provide counseling for domestic violence victims (limited to $.50 per capita). 6. Cities having contracted to another entity for a majoriry of their law enforcement. The estimate will vary depending upon the number of cities applying for these funds and the cumulative costs of their contracted law enforcement services (no per capita limit). The 1994 estimate is projected to be $369,802. These funds are specifically for criminal justice purposes and aze not to replace or "supplant" existing funds used for this purpose. Criminal Justice H'iEh Crime This tax is funded with 1.19379'0 of the motor vehicle excise tax (RCW 82.44.320). To qualify to receive these funds, a city or town must have a crime rate in excess of 12590 of the statewide average as calculated by the Washington Association of Sheriffs and Police Chiefs; be levying, at the maximum rate, the second half percent of the sales tax or the extra half cent real estate excise tax; and have a per capita yield from the first half cent of the sales tax of less than 1509'0 of the state-wide average per capita yield for all cities and towns. 30% of the funds are distributed on the basis of population to cities and towns having a crime rate more than 1759'o greater than the state-wide average. The remainder is distributed to all qualifying cities and towns solely on the basis of population. In 1992, the City of Fe�eral Way met all of the criteria oudine� above and will receive $324,000 for the state's fiscal year 1993/4. The Ciry must requalify each year based on the above criteria. These funds aze specifically for criminal justice purposes and are not to replace or "supplant" existing funds usefl for this purpose. Fuel Excise Tax The base gas tax in Washington State is 1� cents per gallon. The state shares fuel tax revenues with cities and towns after deductions for various purposes have been made. The t� is shared in two ways. First, cities receive 6.92% to be deposited in a street fund to be used for street maintenance. 89 City of Federal Way, Washington 1994 Adopted Budget Erecutivt Sunenra�y An additional 4.61 % is distributed to cities and towns to be deposited in an arterial street fund for the construction and improvement of arterial highways and city streets. The shortfall in 1993 is projected to be $50,393, or 4.39b for street fuel taxes and $23,036, or 4.2% for arterial street fuel taxes. These projections aze based on the June 1993 fuel tax revenue forecast prepared by the state. There are three reasons why fuel taxes are performing so poorly. The first is the impact of gasohol in the five counties require� to sell oxygenated fuels in the winter months. Under cunent law, there is an exemption and credit from state and federal motor fuel tax for the sale of gasohol. This exemption will result in lost fuel taxes of approximately $26 million to the state, counties, cities and towns in 1993. Second, there aze new cities incorporating, which reduces the "cut" other cities receive. Incorporated areas receive the same allocation of fuel tax revenues even if there are significant population increases from new incorporations or annexations. The third component is diesel fuel tax revenue, which is below (exact figures not yet available) normal collections. Diesel fuel accounts for 159'0 of total fuel tax revenues while regular gasoline accounts for the remaining 85%. Vehicle Registration Fee The 1993 State Legislature approved a series of new revenues to address transportation nee�s within growing communities. One is the Vehicle Registration Fee which authorized counties to increase their vehicle registration fees by an additional $15 per vehicle. Thus faz, only King, Snohomish and Pierce Counties have chosen to implement the tax which took affect in 1991. Each incorporated jurisdiction receives funds based on a weighted per capita basis with the county receiving an amount equal to one and one-half times the unincorporate8 population of the counry. These funds must be used for "general transportation purposes," including mass transit. The King County Council cunently is contemplating passing an amendment to the ordinance which governs this revenue source. The amendment will provide an exemption for low income elderly persons 61 years of age or older and physically disabled persons. This exemption will result in an annualized loss of 4- 59'o in vehicle registration fees. The amendment would go into effect in February or Mazch 1994. The cunent 1994 estimate reflects this possible exemption. The 1994 estimate is projected to decrease $24,497, or 4.1 % over the 1993 year end estimate. The 1993 year end estimate is projecte� to be $14,704, or 2.49'o under the 1993 adopted budget estimate. 01'��R INTERGOVERNMENTAL REVENUE Sales and Use Tax Equalization Legislative Authority In 1982, the state legislature created a"municipal sales and use tax equalization account" in an effort to more equitably allocate revenues to cities and towns in the state. The account is funded by a 4.75% share of the state motor vehicle excise tax (RCW 82.44.110(5)). Distributions aze made to cities and towns that receive, on a per capita basis, an amount that is less than 70% of the state-wide average per capita sales and use tax earned in incorporated areas from the first half penny of the sales and use tax during the previous year. If a city or town levies the second 90 � �.J � �� 1994 Adopted Budget City of Federal Way, Washington Pxecutive Summary half penny of the sales and use tax, it receives another equalization payment that is equal to the first. This revenue source was established to ensure that the combination of the sales tax that a city earns from retail sales within its ciry limits plus its equalization payment come up, on a per capita basis, to 709� of the state-wide average (RCW 82.14.210). Prior to April lst of each�year, the State Treasurer is provided with the total and per capita levels of revenues for all cities imposing the sales and use tax (RCW 82.14.030(1)) for the previous calendaz year. The state also calculates a state-wide per capita average sales and use tax and takes 703'0 of that amount. This per capita average is the figure to which each city and town will have its sales tax revenues from the first half cent equalized. Variables Affecting Equalization lfiere are several variables that affect equalization payments: 1. Statewide per capita average. a. Sales tax impact. b. Population impact. 2. Ciry of Federal Way per capital average. � a. Sales talc impact. b. Population impact. 3. Motor Vehicle Excise Tax (MVE� collections. � � The statewide per capita average is simply total sales and use tax revenues collected in the incorporated cities from the first half penny of the sales and use tax during the previous year divided by the state's incorporaterl population. The City of Federal Way's per capita average is calculated in the same manner, using City figures instead of statewide figures. If the state's incorporated sales tax collections grow at a level faster than Federal Way's, the statewide per capita average will be also grow which will result in a larger equalization payment for Federal Way. However, if state collections aze below the level of growth Federal Way experiences, the equalization payment will decrease. Annexations and new incorporation will also affect the equalization average. Population increases statewide will decrease the statewide per capita average which will lower the equalization payments disbursed to cities and towns. However, if the population increases are offset by adequate sales tax revenues generated from these new incorporations and annexations, the equalization payments may not be affected as drastically. If the City of Federal Way's sales tax receipts increase due to new businesses or unexpected growth, its equalization payments will decrease. If a major retailer moves from the City, sales tax earnings will fall and its equalization payments will increase. No matter what changes take place in Fe�eral Way's economy, the per capita revenues from sales tax and equalization payments together aze guaranteed under current law to be at least 709'0 of the statewide average. If the Ciry of Federal Way annexes a portion of unincorporated King County, the per capita average for Federal Way will decrease. This will result in an increase of equalization payments. Once again, no matter what changes take place in Federal Way's population base, the per capita revenues from sales tax 91 City of Federal Way, Washington 1994 Adopted Budget Executive Summary and equalization payments together aze guazanteed under cunent law to be at least 709'0 of the statewide average. The most volatile vaziable is the statewide average. The state is reluctant to forecast beyond 1994 because of the possible economic changes that could affect sales and use taxes statewide. 70% of the statewide per capita average in 1993, which was used for 1994 distributions, is estimated to be $51.50 (see calculation below). Equalization Calculation The City has estimated equalization payments to be $470,135, or $235,068 per half cent. This figure was base� on 1993 sales tax receipts of $7,266,215, or $3,633,107 for the first half cent, (cash basis - City accounts for revenues on modified accrual basis). This results in an equalization payment of $747,174. Only $470,135 was budgeted because of accounting differences between the state and City and the uncertain nature of this revenue source. The 1994 revenue estimate for sales and use tax equalization is projected to be $470,135 which is an increase of $170,135, or 56.7 %, from $300,000 budgeted in 1993. There are five steps involved in the calculation of equalization payments: Ste� 1: Step 2: Calculate the statewide per capita average sales and use tax and take 709b of it. This average will be used in the calculation of 1994 equalization payments. 1993 estimated state-wide average ($76.00) Cg? 70%: $53.20 Calculate Federal Way's sales tax receipts for the first half cent tax on a per capita basis. $3,633,107/75,320 = $48.24 Step 3: Compare the figures from Steps 1 and 2. Since the per capita sales tax that businesses in Fe�eral Way are generating is less than $53.20 (7096 of the state-wide per capita average), the City will receive equalization payments. The amount per capita will be the difference between $53.20 and $48.24. $53.20 - $48.24 = $4.96 Step 4: Multiply the result in Step 3 by Federal Way's population. $4.96 x 75,320 = $373,587 Step S: This is the amount of equalization Federal Way estimates to receive from the first half cent of the sales tax that it levies. Total equalization payments Federal Way estimates to receive from both half cents of the sales tax it levies is estimated to be $747,174. 373,587 x 2 = $747,174 92 1994 Adopted Budget City of Federal Way, Washington Ezecruivc Summary The City's estimate of $470,135 is calculated as follows: 66% of $747,174 Less: estimate accrued back to 1993 (1994 lst quarter remittance) Plus: estimate accrued from 1995 (1995 lst quarter remittance) Total $493,135 (123,000) 100 $470,135 The state allocates this payment on a quarterly basis to eligible cities. If 309'0 of the 1994 certified equalization payment is collected in the first quarter, then 3096 is distributed to the eligible cities. The same procedure is followe� during the second and third quarters, with all funds in the account being distributed. If 1994 is like past years, by the end of the third quarter, cities and towns will have received more than three-quarters of their certified amount even though only three distributions have been made. During the fourth quarter, the Department of Revenue allocates the amount necessary to bring each city and town's distribution up to the amount certified by the state (in Federal Way's case -$747,174). If there are excess monies available after all distributions have been made to the eligible cities at year end, the remainder is allocated to all cities based upon population. This is an added bonus above the allocated amount. We will not know this amount until year end calculations have been made by the state. Solid Waste Grant The Ciry of Federal Way has chosen not to accept services provided by King County for non- residential recycling outreach efforts. Instead, the City has opte� to accept the allocation of $11,888 which is distributed based on employment levels within the City. This funding is required to be used to fund ongoing solid waste and recycling programs. � PERMITS AND LICENSES This category consists of revenue generated by the City Clerk's O�ce, the Building Division and Public Works Department of the City. Included in this category aze business registration licenses, adult entertainment licenses, franchise fees, building permits, mechanical permits, plumbing permits and right-of-way permits. Fgure 7 Source of 1994 Permits and Licenses Fstimates Licenses 57,000 58,920 1,920 3.4 Building permits 300,000 321,343 21,343 7.1 Right-of-way permits 38,400 38,400 0 � ;< ,: ; ; ; ; �� Ttital ;; ; �7c��a085 �'�79,21� �37,13� ;; ,: 93 Franchise fees $346,685 5360,552 $13,867 4.0 C'ity of Federal Way, Washington 1994 Adopted Budget Ezecutive Summary �ranchise Fces Franchise fees aze estimate� to increase $51,727, or 16.7% from $308,825 budgeted in 1993 to $360,552 in 1994. The primary reason for this increase is that TCI is now paying franchise fees for use of the public right of way. Historically, Viacom, the other franchisee, and TCI have experienced gross revenue growth of 109b to 12% per annum. The 1994 estimate is based on an annual growth rate of 4% over the 1993 year end estimate. The impact that the 1992 Cable Act will have on cable rates is yet to be determine�. Permit and License Fee.s Permit and license fees are projectefl to decrease $84,846, or 10.096, from $852,549 budgetefl in 1993 to $779,215 estimated in 1994. However, the 1994 estimate is expecte� to increase $37,130, or 5.0%, over the 1993 year end estimates. The 1994 reduction over 1993 adopterl budget estimates is primarily due to lower activity in the issuance of public works right-of-way permits and building permit fees as a result of a slowdown in building activity. �II►1 : .II � : � Yll a: � The 1994 revenue estimate for fines and forfeitures has increased $166,370, or 41.29b, from $403,500 budgeted in 1993 to $569,870 estimated in 1994. The primary reason for this considerable increase is the implementation of Ordinance 93-163, which established mandatory minimum fines (equal to 80% of the maximum fine) for traffic infractions committed within Neighborhood Traffic Safety Zones. This Ordinance took effect in March 1993. The 1993 year end estimate has been adjusted to $514,370, an increase of $110,870 over the original 1993 budget estimate, to account for the impact the Ordinance will have in 1993. CHARGES FOR SERVICES The chazges for services category includes zoning fees, plan check fees, solid waste/recycling fees, sale of maps/publications, recreation fees, and surface water management fees. �gure 8 Source of 1994 Charges for Services Estimate 1993 1994 � Change 9b Chaage Source Year End Estimate from 1993 from 1993 Zoning fees Plaa check fees Solid waste/recycle Sale of maps/publ Recreation fees s43,831 301,640 131,915 4,000 311,015 �69,548 296,552 126,000 4,172 405,670 $25,717 58.7 (5,088) (1.� (5,91� (4.� 172 0.4 94,655 30.4 Surface Water Mgmt fees 2,531,111 2,592,726 61,615 2.4 ; Total ; ;; � 3 : �; 3.�94,t�G� ; � 191�1��i �.1 � � � r � � � � � 94 � � � 1994 Adopted Budget City of Federal Way, Washington Bxccutivc Summary The revenue estimate for chazges for services has decreased $2,738, or 0.196, from $3,497,406 �- budgeted in 1993 to $3,494,668 estimated in 1994, but have increased $171,156 or 5.1 % over 1993 year end estimates ($3,323,512). � Zoning Fces Zoning fees are projected to increase $25,717, or 58.7% over 1993 year end estimates of $43,831 � to $69,548 in 1994. The primary reason for this increase is� that the fee sche�iule has been increased to apply full recovery to land use fees. Zoning fees in 1993 have been adjusted downwazd to account for Street Fund fees which have been mistakenly receipted to the General Fund. The 1994 estimate � is $7,768, or 11.49� below the 1993 adopted budget estimate. Zoning fees have been adjuste� to increase by 4090 effective January lst to provide for full cost recovery of zoning applications. Plan Check Fees � � � � � Plan check fees are projectefl to decrease $5,088, or 1.790 over 1993 year end estimates of $301,640 to $296,550 in 1994. The 1994 projections aze base� upon the historical activiry of plan check fees and permit activiry between 1991 - 93. The 1994 estimate is $162,147, or 34.9 95 below the 1993 adopted budget estimate. Solid Waste/Recycling Fees Solid Waste fees aze projected to increase $31,935, or 33.99b over 1993 adopted budget estimates. The original estimate of $94,065 anticipated more users converting to mini-cans which would have resulted in lower revenues for the Ciry. The trend to go to mini-cans has not changed, nor is it expecte� to change in the near term. Recreation Fces Recreation revenues aze projected to increase $94,655, or 30.4% over 1993 year end estimates. This increase is due primazily to increased activity in the Adult Athletic, Community/Senior Center and Special Population programs and an increase in fees of 59'0. The 1994 estimate is $71,740, or 21.590 above the 1993 adopted budget estimate. Surface Water ManaEement Fces Surface Water Management fees aze projected to increase by $61,615, or 2.4% over the 1993 adopted estimate. The primary reason for this increase is that delinquencies aze assumed to be 196 in 1994 versus 3 Y in 1993. Growth is projected to be 19� over the 1993 adopted estimate. MISCELLANEOUS REVENUE The largest components of this revenue category are investment income ($410,169) and Retreat Center fees ($672,407). The 1994 estimate for miscellaneous revenue has increased $758,973, or 222%, from $342,543 budgeted in 1993 to $1,101,516 estimated in 1994. 95 City of Federal Way, Washington 1994 Adopted Budget Executive Suramary OTI�R O�erating Fund Transfers Transfer-In General Fund S 404,463 S 0$ N/A N/A Transfer-In Street Fund 771,000 796,020 25,020 3.2 Transfer-In Arterial Street Fund 35,000 331,374 296,374 846.8 Transfer-In Snow & Ice Removal Fund N/A 75,300 N/A N/A Transfer-In SWM Fund (Impervious Sfc) 457,185 203,'757 (253,428) (55.4) Transfer-In Airpod Strategic Reserve Fund N/A 300,000 300,000 N/A Transfer-In Debt Service Fund 1,650,535 1,741,662 91,127 5.5 Transfer-In Retreat Center Fuad 387,689 71,206 (316,483) (81.6) , <. Total : >: < �.. .3�&7E1,87� �<: �,519,3I9 � . . �151,5�3) :: � ' The transfer to the Street Fund from the General Fund is estimated to be $796,020, an increase of $25,020, or 3.29� compazed to 1993. The transfer is to subsidize Street operating expenditures. The transfer to the Street Fund from the Surface Water Management Fund has been eliminated. The transfer in 1993 totalled $139 which was for Washington State Department of Transportation (WSDO'1� maintenance costs ($62,000) and administrative support ($77,200). In 1994, the SWM fund has budgeted for WSDOT maintenance costs. Staff time will be directly budgeted and chazged to each respective fund until a more detailed cost accounting system can be designed and implemented. The transfer to the Arterial Street Fund from the General Fund is estimated to be $331,374 in 1994. The funding is comprised of additional resources available at year end 1993 ($170,000) and a three percent increase in the property tax levy ($163,374). This transfer will partially fund the Ciry's overlay program. The transfer to the Snow & Ice Removal Fund from the Street Fund is estimated to total $75,300. The purpose of this Fund is to sepazately account for maintenance services relatefl to snow and ice removal. The transfer to the Surface Water Management Fund from the Street Fund is estimated to be $203,757, which is $253,428, or 55.4% lower than the $457,185 budgeted in 1993. This transfer is for impervious surface fees and is based on the azea of impervious surfaces in the public right of way. The City is decreasing this transfer in order to provide additional funding for operating expenditures in the Street Fund. The downward adjustment will require a Council-approved change in the ordinance governing surface water management fees. The transfer from the Strategic Reserve Fund to the Airport Strategic Reserve Fund totals $300,000. These monies are to be held in reserve for the specific purpose of potentially funding actions necessary to safeguazd the public interest of Federal Way as it relates to planned expansion of the SeaTac Airport. 96 Fgure 9 SOURCFS OF 1994 TRANSFERS-IN � � � � 1994 Adopted Budget City of Federal Way, Washington Ezecutivt Summary The transfer to the Debt Service Fund in 1994 is estimate� to be $1,741,662. This is $879,979, or 33.6� , less than the $2,621,641 budgeted in 1993. The source of these funds in 1994 is the General Fund and Real Estate Excise Tax Funds. The decrease is primarily due to the 1992 Certificates of Participation (which were issued to finance the purchase of Ciry Hall) being accounted for in the Building/Furnishing Fund rather than the Debt Service Fund. Figure 10 General Fund Source 432,386 REET Funds 1,309,275 ; Tatal.:.::.. . . .;i.:: �'��.:::. � :. .:::. .. .. .... . . ...... .... . , .. .: . : � � . . . � i . �..; ��I�.L7{7L/i. _ _...._ ...... . ........... ......... . ......... ......... � � ::�: . . ' . . �:. �.... The transfer to the Retreat Center Fund is estimate� to be $71,206 in 1994. � Overall, the 1994 transfer estimate has decreased $1,023,406, or 22.59b, from $4,542,725 budgeted in 1993 to $3,519,319 estimated in 1994. The decrease over the 1993 year end estimate is $151,553, or 4.1%, from $3,670,872 to $3,519,319. � Non-0peratin� Fund Transfers � The transfer to the Special Contracts/Studies Fund from the General Fund of $187,500 is for Arts projects ($82,500), CityShape ($55,000) and an Airport Study ($50,000). This special revenue fund is a multi-year budgeted project fund designated for special contracts and studies. BEGINI�IING FUND BALANCE � � This funding source reflects the total estimated resources available for appropriation in 1994 as a result of 1993 ending balances (the excess of revenues and other sources over expenditures and other uses). Projected beginning fund balances have increased $3,154,816 or 51.19'o from $6,177,738 estimated in 1993 to $9,332,554 projected in 1994. This $3.2 million largely consists of $2,144,640 estimated beginning fund balances in the Strategic Reserve Fund for 1994. This Fund was not considered in the beginning fund balance analysis in 1993. Excluding the Strategic Reserve Fund (for comparative purposes only), the increase in beginning fund balance from the 1993 Adopted Budget to the 1994 Adoptefl Budget would be $1,010,176. 1fie following is an explanation of the major components of this increase: In the General Fund, revenues aze projected to increase approximately $800,000 from the original 1993 budget. This can be attributed to the favorable sales tax and equalization collections the Ciry has experienced during 1993. The Arterial Street beginning fund balance is estimated to be $540,000 higher than the 1993 budget. This is a result of accumulating resources to provide for future capital projects. In 1994, a portion of this funding will be transfened to the Traffic and Street Capital Project Funds to provide a resource for the projects identified in the City Improvement Plan. Summary of 1994 Transfer to Debt Service Fund Transfer Amount � 97 City of Federal Way, Washington 1994 Adopted Budget Executive Suminary The Surface Water Management beginning fund balance decreased by approximately $500,000. This decrease is primazily the result of expending previously accumulate� funds for capital projects, which are detailed in the City Improvement Plan. This will occur as a transfer to the Surface Water Management Capital Project Fund. The Debt Service beginning fund balance is estimated to increase by over $200,000 in 1994. This is in compliance with the Council policy to prefund debt service. The beginning fund balance in this Fund represents the current year debt service payments. The debt service payments have increased in 1994 largely due to debt service for the 1993 Saghalie Park bond issue, which the City will begin paying in 1994. The remaining $30,000 decrease is vazious changes in the beginning fund balances of several operating funds due to over/under - expending the original budget during 1993. NON-ANNUALLY BUDGETID FUNDS Sn ecial Studies/Contract Fund The 1994 Adopted Budget includes a$55,000 Growth Management Act Planning grant from King County and a$24,000 Local Development Matching Fund (LDMF) grant. These funds aze to be used to fund CityShape contracts. Miscellaneous Grant Fund The 1994 Adopted Budget includes a$20,000 Traffic Demand Management (TD1Vn grant. This grant will be used to conduct a pazking study in 1994. It also includes a$43,000 High Capacity Transportation (HCT� grant from METRO, which will be used to develop a balanced transportation plan. Communi� DeveloQment Blcek Grant (CDBGI Fund The 1994 Adopted Budget includes $442,554 for a CDBG program. The CDBG funds are federal grant revenues provided through the Department of Housing and Urban Development's Community Development Block Grant Program. The funds are provided for projects and programs directed at low and moderate income households, citizen participation and community development. 98 1994 Adopted Budget City of Federal Way, Washington Ezecutive Summary CITY OF FEDERAL WAY SCHEDULE OF FEES AND CHARGES � APRII,, 1993 Prepared by MANAGEMENT SERVICES DEPARTMENT City Clerk Division 99 City of Federal Way, Washington 1994 Adopted Budget Ezecutive Sunimary FEES AND CHARGES TABLE OF CONTENTS Department 1;�oe of Fee PaQe Community Development Community Outreach and Policy Planning Management Services Fire Code - Annual Permit Fireworks Mechanical Code Plumbing Permit RADON Kits Land Use Fees Comprehensive Plan Amendments Quase-Judicial Rezone Signs In-Home Day Caze Home Occupation Refunds of Land Use Fees King County Land Use Application Fees Animal Licenses Adult Entertainment Business Registration False Alarms Pawnbroker Public Dance and Dance Hall Right�f-Way Activity Taxicab � Public Works Building Moving & Oversize/Overweight Vehicle Permit Street and/or Easement Vacation Application Right-of-Way Use Permit Right-of-Way Code Variance Request Development Review Miscellaneous Public Works Permits and Services Collection of Solid Waste & Recyclables (Toters and Containers) MISCELLANEOUS FEES 103 106 111 112 115 106 108 108 108 108 108 108 109 101 102 103 103 112 113 115 115 114 114 114 114 114 115 112 �� 1994 Adopted Budget City of Federal Way, Washington Ezccutive Sunenwry SECTION ONE. A1vIMAL LICENSES. Tvne of Fee Amount License Tag - Dogs Non-neutered or spayed $ 55.00/year Neutered or spayed $ 10.00/year License Tag - Cats Non-neuterefl or spayed $ 55.00/year Neutered or spayed $ 10.00/year Juvenile Pet License $ 5•��y� Permanent License Tag for citizens 65 years of age or older � Dogs $ 20.00 Cats $ 12.00 Animal Rescue License $ 5.00/year Application for renewal submitted after thirty (30) days of license expiration but before sixty (60) days $ 10.00 Application for renewal submitted after sixty (60) days after license expiration but before ninety (90) days $ 20.00 License applications received after ninety (90) days $ 40.00 Replacement Tags $ 3.00 Pet Shop $200•U4�yeaz' Grooming Parlor License (operating alone or with pet shop, kennel or vet) $100.00/year Kennel and Cattery - Hobby - Commercial Animal Shelter $ 50.00/year $200.00/year $200.00/year Transfer Fee Exotic Pet - New - Renewal Service Animal $ 3.00 $500.00 $250.00 N/C 101 City of Federal Way, Washington 1994 Adopted Budget Executivt Sumneary Tvoe of Fee K-9 Police Dog Penalties. Dog Leash Violations - First Notice Successive Violations within one (1) year Civil Penalties Animal Abandonment Service Fees. Adoptions - per animal Impound Redemption. Dogs, Cats and Other Small Animals - First Offense - Second Offense within one (i) year - Third Offense within one (1) year Livestock Kenneling. Per 24 hours or portion thereof Recovery of deceased domestic pets from doctors of veterinary medicine, per pet Dangerous Dog - Certificate of Registration Guard Dog - Certificate of Registration SECTION TWO. ADULT ENTERTAINMENT Tvue of Fee Operator License Manager or Entertainer License Amount N/C $ 25.00 $ 50.00 $1,000.00 Maximum $500.00 $ 7.50 $ 30.00 $ 60.00 $ 90.00 $100.00 $ 7.00 $ 7.00 $ 25.00 $100.00 Amount $500.00/year $ 50.00/year 102 1994 Adopted Budget City of Federal Way, Washington Exccutive Su�nntary � SECTION THREE. BUSINESS REGISTRATION. T,3!oe of Fee New Business Business Renewal Home Occupation Home Occupation Renewal Duplicate Registration Temporary Business License SECTION FOUR. FAI.SE ALARMS. Fourth and fifth false alarms in a registration year (July 1 through June 30 each year) Sixth false alarm and successive false alarms in a registration year (July 1 through June 30 each year) Registration Fee Late Registration Fee Penalty Late False Alarm Payment Penalty Appeal Heazing Cancellation Fee SECTION FIVE FIRE COD�ANNUAL PERMIT FEFS. Amount $ 15.00 $ 15.00 $ 15.00 $ 15.00 $ 15.00 $ 25.00 $ 50.00 each $100.00 each $ 15.00 $ 50.00 $ 25.00 $ 10.00 • ALL PERMITS FOR NON PROFIT ORGA1vIZATIONS ARE FIFrY PERCENT OF THE LISTID FEE, EXCEPT FOR PROCFSS CHARGE. * Non-profit is defined to be: all non-profit exempt organizations, corporations or associations recognized by the United States of Amet�ica as exempt from federal income taxation, pursuant to 501(c) of the Internal Revenue Code of 1954, 26U.S.C. 501, as now existing or hereinafter amended. Tvoe of Fee Amount INITIAL RENEWAL PROCESS Aircraft refueling vehicles Aircraft repair hangers Airports - Heliports - Helistops Automobile wrecking yazds Aerosol Products Bowling pin or alley finishing Buming in a public place Open Flame devices in marinas Open flame in assembly areas Cellulose Nitrate film Cellulose Nitrate storage $120.00 $120.00 $120.00 $120.00 $120.00 $120.00 $ 98.00 $ 98.00 $ 98.00 $187.00 $187.00 $ 80.00 $ 80.00 $ 80.00 $ 80.00 $ 80.00 $ 80.00 $ 65.00 $ 65.00 $ 65.00 $125.00 $125.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 � 103 City of Federal Way, Washington 1994 Adopted Budget Executive Suminary . Tvne of Fee Amount INITIAL RENEWAL PROCESS Combustible fiber storage Combustible material storage , Compressed gases Cryogens; storage, use Carnivals or Fairs Dry cleaning plants - Class I, II, III Dust producing operations Explosive or blasting agents: Manufacturing Storage Use/sale Flammable or combustible liquids pipeline operation and excavation. Flammable or combustible liquids in underground tanks - See RCW Installation under Mechanical Code. Removal of underground tanks Fruit ripening Fumigation of thermal insecticidal fogging - toxic or flammable. Fire Hydrants and Water Control Valves Garages General Use Permit Hazardous materials Hazardous materials recycling Fiberglass operation Hazazdous materials production High piled combustible storage Junk Yazds Liquified petroleum gases Liquid or Gas Fueled Vehicles or Equipment in Assembly Buildings Lumber yards Magnesium working Mall covered (temporary uses) Each event Yearly $1,000.00 Matches Medical gases - gas and liquid Occupant Load Increase $120.00 $120.00 $120.00 $187.00 $ 98.00 $120.00 $120.00 $187.00 $120.00 $120.00 $120.00 N/C $187.00 $187.00 $187.00 $ 98.00 $120.00 $120.00 $187.00 $187.00 $187.00 $187.00 $120.00 $120.00 $120.00 $ 98.00 $120.00 $187.00 $ 98.00 Annual Fee $187.00 $120.00 $ 98.00 104 $ 80.00 $ 80.00 $ 80.00 $125.00 $ 65.00 $ 80.00 $ 80.00 $125.00 $ 80.00 $ 80.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 80.00 $ 20.00 N/C N/C $125.00 $ 20.00 $125.00 $ 20.00 $125.00 $ 20.00 $ 65.00 $ 20.00 $ 80.00 $ 80.00 $125.00 $125.00 $125.00 $125.00 $ 80.00 $ 80.00 $ 80.00 $ 65.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 80.00 $125.00 $ 20.00 $ 20.00 $ 65.00 $ 20.00 Annual Fee Annual Fee $125.00 $ 20.00 $ 80.00 $ 20.00 $ 65.00 $ 20.00 1994 Adopted Budget City of Federal Way, Washington Excc�tive Summary � Tvoe of Fee Open flame devices in marinas Organic coating operation Ovens; industrial baking Pazade floats Places of assembly - 50 - 299 persons 300 - 999 persons 1,000 or more persons Radioactive materials Refrigeration equipment (large) Rifle ranges Spraying or dipping (each unit) Special Single Event Tank vehicles (unless done by others) Tents, canopies and other temporary membrane air-supported structures Tire recapping Tire Storage Waste material handling plant Welding and cutting operations Woodworking Amount INITIAI, RENEWAL PROCESS $ 98.00 $187.00 $120.00 $ 98.00 $ 98.00 $112.00 $150.00 $187.00 $120.00 $ 98.00 $120.00 $150.00 $120.00 $ 65.00 $125.00 $ 80.00 $ 65.00 $ 65.00 $ 75.00 $100.00 $125.00 $ 80.00 $ 65.00 $ 80.00 $ 80.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 � 20.00 $ 20.00 $ 20.00 $ 98.00 $120.00 $120.00 $187.00 $120.00 $120.00 $ 65.00 $ 20.00 $ 80.00 $ Z0.00 $ 80.00 $ 20.00 $125.00 $ 20.00 $ 80.00 $ 20.00 $ 80.00 $ 20.00 .OS x the Building Permit Fee ** ** ** For assistance with plan review and inspection of buildings classified as Group A, B, E, H, I or Rl Occupancy. For assistance with plan review Automatic Fire Suppression Systems For assistance with inspection of Automatic Fire Suppression Systems For assistance with plan review and inspection of Fire Alarm and/or Detection Systems City Process Fee System Permit Fee $ 20.00 Minus $20.00 System Permit Fee Minus $20.00 System Peranit Fee Minus $20.00 $ 20.00 $ 20.00 � 105 City of Federal Way, Washington 1994 Adopted Budget F.xecutivt Sumntary SECTION SIX. FIREWORKS. Tvoe of Fee Amount Public Display Permit $100 (together w/$100 cash bond) SECTION SEVEN. LAND USE FEFS. A. FEDERAL WAY LAND USE FEES SHALL BE AUTOMATICALLY ADNSTED ANNUALLY EFFECTIVE JANL7.�RY 1ST OF EACH YEAR FOR 1'f� YEARS 1993, 1994, AND 1995, SET OUT IN THIS SCHIDULE. IN ADDITION, FOR EVERY YEAR OF TI� SC�IEDULE, A FIRE DISTRICT ADMINISTRATIVE FEE IN AN AMOUNT EQUAL TO FIVE PERCENT (5%) OF TI� LAND USE FEE II1�OSID SHALL BE CHARGID AND COLLECTED BY THE CITY AND PAID TO TI� FIRE DISTRICT. THE FIRE FEE IS NOTED IN BOLD BENEATH EACH FEE. Site Plan Review (base fee) over 25,000 sq. ft. over 50,000 sq. ft. over 100,000 sq. ft. Land Surface Modification 12� $1,160 + $ 58 $ 350 $ 500 $1,190 + $ 10/acre Preliminary Plat Final Plat Boundary Line Adjustment Boundary Line Elimination Binding Site Plan Short Subdivision $4,200 + $ 50/acre $ 210 $ 1,690 $ 790 $ 39 $ 100 $ 4,900 $ 245 $ 1,270 $ 63 � � � � 106 � 1994 Adopted Budget City of Federal Way, N'ashington Executivc Sumnrary Shoreline Permit over $15,000 value over $50,000 value over $100,000 value over $500,000 value over $1,000,000 value Shoreline Conditional Use Permit (CUP) Shoreline Variance Use Process: I Process I Applications for radio tower and antenna structures for use by amateur radio operators, required by Federal Way Ciry Code Section 22-1047(3) II �, SEPA Environmental Checklist Only SEPA Checklist as Part of Project SEPA Appeals Appeal of Administrative Decision Appeal of Hearing Examiner Decision ** ** ** 1994 $1,420 + $ 400 $ 1,200 $ 2,200 $ 4,400 $ 6,600 $ 3,400 $ 2,250 $ 1,270 $ � $ 5 $ 2,060 $ 103 $ 3,250 $ 162 $ 900 $ 45 $ 450 $ 22 $ 70 $ 670* $ 730* 107 � City of Federal Way, Washington 1994 Adopted Budget Executive Summary � Comprehensive Plan Amendments Quasi-Judicial Rezones - to RS Zone - to RM Zone - to Commercial/Industrial Zone - Pre-Application Meeting B. Signs In-Home Day Care Facilities - 12 or fewer attendees (Process n Home Occupation Standard Permit Planning Commission Review Required 1994 $500 + $50/acre $450 + $250✓aa�e $11,OOOm�cimun $650 +$�00/xre $17,400 m�n�m $900 + $1,200/acre $18,500� No Charge $ 25/sign + $ 10 each additional in the same application $ 75 $ 25 $ 50 * Appeal Fee shall be reimbursed in the event the reviewing authority determines that the appellant has substantially prevailed in the appeal action. REFUNDS OF LAND USE FEFS: The Filing Fees as set forth in the Fee Sche�ule for the City aze established to defray the cost of posting and processing and the proceedings in connection with a land use application. The Building and Zoning Director may authorize the refunding of not more than eighty percent (80�) of the total application fees paid provided the applicant presents a written request to withdraw or cancel prior to the routing of the application for staff review. 108 1994 Adopted Budget City of Federal Way, Washington Erecutive Summary � � � C. INTERIM ADOPTION OF KING COUNTY LAND USE APPLICATION FEFS FOR PROTECTS REMAI1vING WITH BUILDING AND LAND DEV ELOPMENT lBALD)• Tvne of Fee Amount King County Land Use Application Fces (Not Inclusive) (Effective January 2, 1990) as follows: Rezones (acreage fees based on nearest 1/10 acre) RS, SR, SE, SC, G, G-5, GR $ 449 + AOU, A, FR, FP, RD RT, RM-2400, RM-1800, RMHP RM-900, BN, BC, BR-C, BR-N CG, ML, MP, MH C� Not otherwise listed Amended P-suffix or Post-effective Condition Pre-effective Time Extension Environmental Checklist Unclassifie� E Permit Environmental Checklist 109 0 $ 224/acre $11,220 Max. $ 561 + $ 202/acre $12,679 Max. $ 673 + $ 808/acre $L6,157 Max. $ 785 + $ 1,021/acre $17,391 Max. $ 898 + $ 1,234/acre $17,391 Max. $ 2,356 + $ 292/acre $L8,513 Max. $ 449 + $ 224/acre $11,220 Max. $ 925 $ 578 $ 300 $ 2,350 + $ 292/acre $18,513 Max. $ 300 Ciry of Federal Way, Washington 1994 Adopted Budget Exccutive Summary T�De of Fee Conditional Use Permit w/Hearing Environmental Checklist Request for Time Extension Administrative Conditional Use Permit Environmental Checklist Request for Time Extension Variance If a hearing is necessary an additional Request for Time Extension Shoreline Vaziance Up to $10,000 Project Value $10,001 and above Shoreline Conditional Use Permit Environmental Checklist Shoreline Development Permit - Total Cost of Project Up to $10,000 $10,001 to $100,000 $100,001 to $500,000 $500,001 to $1,000,000 $1,000,000 and over Environmental Checklist Shoreline Redesignation from: Amount $ $ $ $ $ $ $ $ $ 2,080 300 60 1,502 300 60 578 236 60 $ $ $ $ $ $ $ $ $ $ 660 2,200 2,200 300 248 990 2,640 4,400 6,600 300 Natural $4,400 + $5.60/lineal ft shl $16,501 Max. Conservancy $3,520 + $5.60/lineal ft shl $13,200 Max. Urban or Rural $2,420 +$4.40/lineal ft shl $ 9,900 Max. Environmental Checklist � 3 � Shoreline Exemption $ 96 Shoreline Public Hearing Surcharge 129� (Calculated as a percent of original fee) ($320 Min.) Written Certification of Land Use $ 65 Appeal fee (Zoning and Subdivision Examiner's $ �� Recommendations Conditional Use Permit, Variance) 110 1994 Adopted Budget City of Federal Way, Washington Extcutive Summary Tvue of Fee Amount General Sewerage Plan Line Adjusmnent Request (Plats, Rezones, Unclassified Use, P.U.D.) Land Use Inspections (required by ordinance or $120/annual +$ 60/hour zoning adjustor approval to monitor compliance with special conditions affixed to a P-Suffix zoning approval, unclassified use permit, or conditional use pemut) Reuse of Closed Public School Facilities (Under $ 578 provisions of King Counry Code (KCC) 21.08.04.H) Street Assessment Reimbursement Application $250 minimum + 0.259'0 of value of assessment contract, to maximum of $ 2,500 SECTION EIGHT. MECHANICAL CODE. Tvue of Fee A. Permit Issuance. 1. For the issuance of each permit (when not part of a building permit). 2. For the issuance of each permit (when part of a building permit). Amount $ 20 N/C B. Unit Fee Schedule l. For the installation of relocation of each forced air or graviry-type $ fumace or burner including ducts and vents attached to such appliance. 2. For the installation of each residential heat pump. $ 2.1. For the installation of gas piping systems under 100 feet in length. 2.2. For the installation of gas piping systems over 100 feet, but less than 300 feet in length. 2.3. For the installation of gas piping systems over 300 feet in length for each 100 feet. $ E� $ 2.4. For the installation of, or relocation of, each flammable liquid $ or combustible liquid, hazardous material, or liquified petroleum tank, including tank. Additional tanks on the same property inspected at same time (ea) $ 10 5 3 4.50 2 50 18 111 City of Federal Way, Washington 1994 Adopted Budget Ezecutive Sumnuuy SECTION 1vINE. MISCELLANEOUS FEES. Tvue of Fee Maps, Plats, Miscellaneous Photostatic Copies (per page): Clerk's Certification Notary Public Attestation or Acknowle�gement or as otherwise provided for in RCW 42.28.090 Bound Printed Documents $ 0.25/page $ 5 $ 3 per instrument (signature) Actual Cost Miscellaneous Permits (Land Use, Public Works & Building Permit Services) Any land use permits not covered by the fee schedule is based on actual hourly cost, plus benefits of 30%, plus overhead of 2590. Any private or public professional service contract is 10096, plus 1096 billing and administrative charges. SECTION TEN. PAWNBROKER: Tvue of Fee Pawnbroker License Secondhand Dealer License SECTION ELEVEN. PLUMBING PERMIT: Tvue of Fee A. Permit Issuance: For issuing each permit (when not part of a building permit) B. Additional Fees: 1. For each plumbing fixture of trap or set of fixtures on one trap including water, drainage piping and backflow protection therefor). 2. Rainwater systems - per drain (inside building). 3. For each water heater and/or vent. Amount Cost + 10� handling Amount $ 300 $ 24 Amount $ 20 $ 7 $ $ 7 7 112 1994 Adopted Budget City of Federal Way, Washington F�recutive Su�nmary C. I� Tvne of Fee Amount 4. For each industrial waste pretreatment interceptor, including its trap $ 7 and vent excepting interceptors functioning as fixture traps. 5. For installation, alteration or repair of water piping and/or water treating equipment. 6. For repair or alteration of drainage or vent piping. 7. For each lawn sprinkler system or any one meter including back flow protection devices therefor. $ 7 $ 7 $ 7 8. For vacuum breakers or backflow protective devices on tanks, vats, etc, or for installation on unprotected plumbing fixtures including necessary water piping: one (1) to five (5) $ 5/ea over five (5) $ 3/ea Penal Fees: Any person who shall commence any work for which a permit is required by this Code without first having obtained a permit shall pay double the permit fee fixe� by this section for such work. Such double fee permit fee shall be in addition to any penalty for a violation of the provisions of this Code. Administrative Note: For the purpose of this section, a sanitary plumbing outlet on or to which a plumbing fixture or appliance may be set or attached shall be construed to be a fixture. Fees for re-connection and retest of existing plumbing systems in relocated buildings shall be based on the number of plumbing fixtures involved. SECTION TWELVE. PUBLIC DANCE AND DANCE HALL FEES. Type of Fee Annual fee Annual fee after July 1 Limited fee Renewal late charge fee Processing fee for applications receive� less than 30 days from event Litter control security deposit Appeal fee Amount $ 150 $ 75 $ 25/day $ 50 $ 50 $1,000 cash or bond $ 50 113 City of Federal Way, Washington 1994 Adopted Budget Executive Summary �ECTION THIRTEEN. PUBLIC WORKS. Tvue of Fee A. Building Moving and Oversize/Overweight Vehicle Permit. 1. Building moving through City. 2. Building moving into or within City. a. Pre-move inspection 3. Oversize/Overweight Vehicle Permit B. Street and/or Easement Vacation Anplication (This application is for 1-300 lineal feet.) 1. Supplement plan review fee for every 1001ineal feet thereafter. C. Right-of-Way Use Permit. (This permit includes 1 inspection.) 1. Supplement plan review fee for any and all permits. 2. Supplement construction inspection for any and all permits. Amount $ 50 $ 50 $100 or actual cost $ 50 $ 484 $ 50 $ 110 $40 per hour $35 per hour D. Right-of-Way Code Variance Request. $50 and recording fee E. Development Review Fee. 1. Single Family. $ 4p 2. Short Subdivisions Construction Plans (up to 8 hours review time) $ 320 a. Supplemental plan review/construction service fee $ 40 per hour b. Construction Inspection Fee $ 35 per hour 3. Subdivisions and Commercial/Industrial Developments Construction $ 480 Plans (up to 12 hours of review time) a. Supplemental plan review/construction service fee $ 40 per hour b. Construction Inspection Fee $ 35 per hour 114 1994 Adopted Budget City of Federal Way, Washington Erecuttvs Sur►tnray F. Miscellaneous Public Works Permits and Services. Same fee structure under Section Nine, Miscellaneous Fees G. Recording Fee per chapter 36 198 O10 RCW and as amended and K C Code 1 12 120 and as amended. SECTION FOURTEEN. RADON KITS. T�ne of Fee Delivery Fee SECTION FIFI'EEN. RIGHT-0E-WAY ACTIVITY. Tvue of Fee Permit Fee SECTION SIXTEEN. TAXICAB. Tvne of Fee License (per vehicle) For-hire vehicle license (per vehicle) Transfer of equipment fee (for each transfer of vehicle during the license year) Amount $ 20 Amount $ 25 Amount $ 140 $ 140 $ 15 115 � � � � � � � � � � � � � � � � � � � o , �• � P rog ra m s 1994 Adopted Budget City of Fe deral Way, Washington Erec�tive swnnta�y 1994 PROGRAMS The following programs have been established to encompass, at the broadest level, the major policy- related activities of the City of Fe�eral Way. Each program number and title is followed by a brief description of the nature or purpose of the program. 1110 1100 1200 E��'.�7 �� 2100 I.egislative Services Through the City Council, this program's primary focus is the representation of the people of Federal Way in the determination of public policies and programs, enactment of Ciry legislation, provision of accountability, and allocation of City resources. The City Council is the only wut of local government accounted for within this program. Support to Other Departments Central to the Ciry's operational needs are the areas which provide "lifeblood" services, and support to departments which are direct service providers such as certain functions within the City Manager, Management Services, and Law; as well as the senior, hands-on functions within every department. This program collects the costs associated with these types of activities. Council and Community Support This program accounts for resources devoted to provide support integral to the City Council's efficiency as well as activities related to community interactions and outreach. The City Clerk's O�ce is one example of the former; the Community Involvement activities within the Communiry Outreach and Policy Planning Department is an example of the latter. Municipal Court Services The prosecution of non-felony criminal cases through a contract with the Federal Way District Court, and the coordinative activities associate� with enforcing the Ciry's ordinances are accounted for within this program. City-Wide Costs associated with primazily non-departmental activities carrying city-wide benefits are organized through this program. Examples of these are reserves, debt service, and fixed assets. Public Safety This program accounts for efforts made and resources allocate� to prevent crime and disorder, preserve peace, community safery and well-being, protect life and property and individual freedom, promote personal safety and well-being through the enforcement of state laws and City ordinances. Key functions within this program are the police and jail services contracts. 117 Ciry of Federal Way, Washington 1994 Adopted Budget Executive Summary � 3100 Surface Water Management Activities within this program support the control and protection of water quality, the control of flooding and erosion, the prevention of property damage, and the preservation of the Ciry's wildlife habitat through the management of the City's surface and storm water systems. 3200 Solid Waste/Recycling Through this program, efforts are directe� toward managing the City's solid waste collection system economically and efficiently, and actively pursuing programs that reuse, recycle and recover valuable materials and energy value in the City's solid wastes. 4200 Customer Services (Public Works) Direct citizen contact in a vaziety of azeas comprises the core of this program. Its basic functions are proposed development review, field services (inspections), and right of way and special permits issuance. 4300 Traffic Services This program primarily encompasses activities which support the design, construction and inspection of publicly-funded, traffic-related capital improvement projects, the development and implementation of a transportation plan for the City, and efFicient traffic operations. 4400 Street Services 5100 5200 ; �'� The day-to-day maintenance of the local street system is the focus of this program, in addition to the management of all street-relate� capital projects within the City. Activities include engineering services, road surface repair, road shoulders maintenance, vegetation and street tree maintenance, and emergency services. Planning Resources within this program aze devoted to recommending, developing and administering policies and programs that will guide the City's physical, social and economic development toward the achievement of community goals and Growth Management Act requirements. Development Services Development Services include the review of land use permit applications for compliance with the City's land use and zoning code, the implementadon of a code compliance program, and the review of building permit applications for compliance with the Uniform Building Code as well as other governing statutes or regulations. Trade/Economic Development This program supports activities which promote local, interagency, regional, national, and intemational linkages which will strengthen the Ciry's economic base within the framework of economic strategies and programs. 118 1994 Adopted Budget City of Federal Way, Washington Extcruive Summary 7100 Parks Through the Parks program, resources aze directed toward the stewardship of parks and open space, including beautification efforts and environmental protection. Key activities include grounds and facilities maintenance, pazk and facilities planning, and urban forestry. 7200 Recr�tion Passive and active recreation and leisure opportunities for people of vazious ages and abilities are providefl through this program. Aquatics, Arts and Special Events, Youth and Adult Athletics, Community Recreation and Outdoor Trips and Tours aze examples of the activities geared to respond to participandservice azea needs. 7300 Human Sezwices Financial assistance is channelled to various community human service agencies through this program. Community Development Block Grant monies aze used to supplement General Fund allocations in this area. � � � � � 119 City of Federal Way, Washington 1994 Adopted Budget Executivt Sumn�ary CITY COUNCII. PRIORITY P;ANKINGS FOR 1994 EXPENDITURFS at o Law Enforcement Public Works Community Development Pazks and Recreation Community Outreach and Policy Planning Surface Water Management Management Services Airport Law City Manager City Council Solid Waste/Recycling Ranking 1 2 3 3 5 6 7 8 9 10 11 11 120 � ' � � 1994 Adopted Budget City of Federal Way, Washington Bxecutive Summary CITY COUNCIL GOALS 1994 Goals 1. Develop a strategy to establish sports fields azound the Federal Way elementary schools. There is a pending grant for Continuation High School ($50,000 King County program). Ciry � representatives have also met with school officials and special interest groups, such as Little League and the Soccer Association, to select potential sites (i.e., Continuation High School and Twin Lakes). Funding is proposed in the 1994 budget. � 2 Establish a short- and long-term City financial plan. � � � � � The Ciry Council and administration expend a great deai of effort each year to carefully plan the City's financial future, through the budget prepazation process, monthly financial reports, and updates to the long-term financial operating and city improvement plans. In addition, the Growth Management Act has exacting requirements to identify reliable sources of funding for the City's planned capital investments and improvements. In light of the information from all of these sources, Council directed at its July 14 budget retreat, that a public process be developed in order to design and execute a potential November 1994 voter referendum to approve a bond issue for infrastructure improvements and/or new facilities. 3. 4. Establish a set of citv-wide service standards. Staff will be working in 1994 to identify and establish City-wide service standards. Establish a process that will guide the presentation of a city-wide infrastructure bond issue. The bond issue process has been established and is underway. A blue ribbon committee will be � appointed whose task is to assemble data and recommend content, timing, and dollaz amount of a bond issue to the City Council. Council will then decide if and when to place a bond issue on the ballot. � 5 Facilitate the redevelopment of the Federal Way Shopping Center. � �� Staff continues to meet and coordinate with property owners through the pre-application process; however, no application has been made for redevelopment. � Complete the synchronization of the traffic signal lights bv the end of 1994. The City has contracted with DKS (Portland) to provide consulting services for system design, � specs, and timing plan development. In addition, the contractor is gathering data and is meeting with WSDOT and King County to determine the best course of action for updating the signal system. Staff will be meeting with WSDOT to arrange for City takeover of the I-5 ramp signals, � which will be critical to providing integrated system operations. New control equipment was installed in fall 1993 (by Counry workforces). New system timings will be developed late 1993 but may not be fully implemented until after eazly 1994. � � 121 City of Federal Way, Washington 1994 Adopted Budget Executive Summary 7. Identify human service needs g�ns and overlaps to establish a"safetv net " The Human Services Commission has developed a process to identify needs and to eliminate gaps and overlaps in service. 8. Develop a Capital Improvement Plan. Staff is in the process of prepazing the Transportation Improvement Plan (TIP) for ten years. The Capital Facilities Plan will be determined as part of the 1994 budget process. Further, CityShape (to be adopted in 1994) will have a significant capital facilities component. � �pport and care for our existinQ water supply through conservation. infiltration. and other methods. The Panther Lake stormwater project will include infiltratioa galleries. The Federal Way Water and Sewer District has indicated that conservation is a high priority. We will continue our efforts with the District in 1994. 10. Establish our own Federal Way court system by end of 1994 (at least a violations bureau) The feasibility study has been complete�. Council will review and decide on this issue in early 1994 in order to meet notice requirements to King County if a decision is made to establish our own court. 1993 Quick Wins The following items were identified as projects that were on-going and/or "doable" within the 1993 work plan. _ � Determine the Feasibility of Purchasing Water Front Park The City purchased the Visitation Retreat Center on the Puget Sound, giving the City 700+ feet of waterfront, 12 acres of landscaped property, and 47,000 squaze feet of building space. • Establish a City Hall in the Mall by End of 1993 City Hall in the Mall was held September 7-12, 1993. All City departments, as well as Police, Fire, and the Water and Sewer District, were represented. • Complete the CityShape Plan A prefened CityShape altemative was selected in September; work has begun on its implementation. • Establish a Freewav Access Task Force and Plan The I-5 Task Force met several times in 1993 in an effort to gain enhanced freeway access for commuters. Since the 1993 Legislature did not fund transportation but instead defened such potential funding until 1994, the task force placed its work on hold. 122 1994 Adopted Budget City of Federal Way, Washington Freeutive Sumnraiy • �omplete and Make Qperational the Gateway Monument Si�n The permit for this project has been approved; however, the responsible party has not yet obtained funding. • Work with Both the Little League and Aquatics Center to Chan�e the Left Turn onto Campus Drive The right-tum only signs have been installed. Additional work will be done on this access as a part of the Panther Lake stormwater project. 123 r r+� �w rr rt �■r rr ��r r� rr r■� �s r r� �r �r r � , �� , PROPERTY TAXES AN D FEDERALWAY 1994 Adopted Budget City of Federal Way, Washington Executivt Sumnrmy PROPERTY TAXES AND FIDERAL WAY v rvi All property tax assessment and collection in Washington is govemed by a body of strict state laws. Because nearly all governmental units in the state rely on properry tax for funding, computation of property taxes can be very complex. This is especially true when property valuations significantly change from one jurisdiction to the next. In spite of the complexiry, individual talc assessments are strictly govemed by the following: � Property Assessments - determined by the County Assessor's Office and based on mazket values. • Property Tax Levies - imposed by nine different units within Federal Way. The levies can be authorized by the jurisdiction's governing body (i.e. City Council, Counry Council, Legislature, School Board, Port Commission). Levies aze set in terms of dollars per $1,000 of assessed valuation (A� by the King County Assessor. • Legal Maximum Levies - levies must be the lesser of that calculated under: 1069� Property Tax Lid - state law that caps total properry tax revenues to no more than a 69'o increase over the prior year, plus new construction; or Statutory Maximum - a specified levy rate. Federal Way's Assessed Value Property values against which talc assessments are typically made are classified as real property, personal property, and state public service property (a utility oriented category including both real and personal properry). Valuations of taxable and non-taxable property are also determined. The chart below provides a comparison of these AV components. The Counry Assessor does not capture tax information by the residential and commercial classifications of property. However, the County Assessor estimated the relative weight of these classifications for the 1993 taxable AV (used for the 1994 tax levy) and concluded that approximately 57% of Federal Way property is residential property and 43 9'o is commercial. 125 City of Federal Way, Washington 1994 Adopted Budget Executive Summary TAXABLE PROPERTY AV (000's of $) Steu Public Real Persoaal Service 96 Exemptions & Regular Levy % Year Property Property Property Total Change Omits Value (A) Change 1990 S 2,928,672 S 100,237 S 72,784 S 3,101,693 N/A S 8,165,008 S 3,093,528,051 N/A 1991 S 3,027,664 S 110,845 S 75,443 S 3,213,952 3.6% S 14,323,372 S 3,199,628,628 3.4% 1992 S 3,448,013 S 120,842 S 75,109 S 3,643,964 13.4% S 20,000,234 S 3,623,964,550 13.3% 1993 S 3,454,234 S 118,895 S 76,271 S 3,649,400 0.1 % S 19,086,292 S 3,630,313,901 0.2% (A) These assessed valuations are the basis for the following yar's levy. Federal Way's Property Tax Levv Federal Way, as other government units, annually levies a property tax assessment against its property owners. The King County Assessor's Office collects these taxes and remits them to the City. But how does the City determine how much to levy? In calculating any year's tax levy, the Ciry is limited to the lesser of the statutory rate calculation or the 106% tax lid calculation. Under the 10690 tax lid calculation, the maximum levy rate is estimatefl to be $6,743,152 or approximately $1.86/$1,000 AV. The City is entitled to a maximum levy determined by the statutory calculation. Under the statutory calculation, the City can levy a value calculatefl at a levy rate of up to $3.60/$1,000 AV less the rate assessed by other taxing jurisdictions within Federal Way, namely the Federal Way Library and Fire District #39. In 1994, the Ciry can levy up to a rate of $1.75/$1,000 AV ($3.601ess $.46 and $1.39, respectively) or maximum levy of $6,333,956. Though the City Council can levy an amount reflecting approximately $1.75/$1,000 AV in 1994, the 1994 Adopted Budget estimates an amount significantly lower than that: $5,596,439. Though the City may determine the tax levy amount using a specific tax rate and the property valuations estimated by the County, the actual tax levy rate is determined based on the final AV computations made by the King County Assessor. The final AV for 1994 is estimated to be $3,626,275,881, resulting in a levy rate approximating $1.543. Will Prooertv Taxes Go Up for a Federal Way Property Ovmer� The answer to this question is fairly complex and depends on both the assessed value of property owned by an individual taacpayer in Federal Way, taxpayers in King County and the state, and the tax levies that are made by the nine jurisdictions levying a property ta�c against property owners in Federal Way. The increased levy rate per $1,000 AV between 1993 and 1994 may mean a tax decrease for some, but a tax increase for others. Governments are limited in the amount of regular levy property taxes they can levy each year. This is 126 � 1994 Adopted Budget City of Federal Way, Washington ' Executive Sumneary especially true for non-voted (regulaz levy) property talces rather than voted (special levy) taxes, for � residents can impose additional taxes upon themselves by approving specific purpose bond issues. The non-voted limit under State law is the lesser of a statutory rate calculation or a 106% calculation. Under the 106% Property Tax Lid Law, which establishes the maximum rate for most of the nine jurisdictions � levying a tax against Federal Way property owners, a government cannot increase taxes more than 69� over their highest levy of the preceding three years (plus an adjustment upwazd for new construction). This generally means that the "property tax pie" can increase annually by approximately suc percent. ' However, the decision on how much of the pie each taxpayer will pay is based on the taxpayer's individual property tax valuation, which will vazy from one location to the next. � City property owners will pay 10090 of the City's levy and (in general) most of the Federal Way School District levy, the Federal Way Library levy and the Fire District #391evy. However, the Federal Way resident's share of the levies of larger jurisdictions will depend upon Federal Way's proportionate share � of total property assessed by that particulaz jurisdiction. If Federal Way property comprised 45b of all King County properry, then City taxpayers would be allocated 49'0 of King County's levy. If Federal Way property values generally increased greater than those in King County or the state, the tax burden � would shift away from non-Federal Way taxpayers and toward Federal Way property owners. The opposite is true if Federal Way property value decreased in comparison to other jurisdictions. ' Where Do the Property Taxes Go? � The following chart shows a breakdown of all property t� levies imposed on Federal Way property owners for 1992, 1993 and 1994. The left-hand column shows the nine jurisdictions that levy property taxes on Ferleral Way. By far, the lazgest is the voter-approved levy imposed by Federal Way School � District #210 ($5.06/$1000 AV in 1994) for local funding of education. The second largest is the nonvoter-approved levy imposed by the State of Washington ($3.40/$1000 AV in 1994) in support of basic funding for schools. In all, public education comprises 56.590 of the 1994 property tax bill. � In 1994, the City of Federal Way made up approximately 10.3% of the total tax bill received by property owners. Since the City currently has no voter-approve� outstanding bonds, there is no voter-approved levy to support the annual debt service on that debt. The Ciry's levy is therefore Council-approved and � is used to support general government services such as law enforcement, jail services, pazks and recreation, and human services. � � � �� 127 City of Federal Way, Washington 1994 Adopted Budget Ezccutive Summary FIDERAL WAY TAX COMPARISONS RATE PER THOUSAND 1992 1993 1994 TAX CATEGORY Non-Voter Voter Non-Voter Voter Non-Voter Voter Federal Way Schools - 4.41 - 4.45 - 5.06 State Schools 3.54 - 3.30 - 3.40 - King County 1.29 .51 1.70 .44 1.72 .49 Fire Disttict �/39 1.38 .21 131 .19 1.39 .19 City of Federal Way 1.57 - 1.48 - 1.54 - Library Diatrict .44 .10 .41 .15 .46 .12 Port of Seattle .34 - .30 - .30 - Emergency Medical - .25 - .24 - .25 Green River Flood Zone .OS - .04 - .OS - Totals 8.61 5.48 8.54 5.47 8.86 6.11 Percent of Total 61 % 3 % 6196 3 96 59 % 419 TOTAL LEVY 14.09 14.01 14.97 City of Federal Way % of 11.196 10.6'�, 10.3% Total 128 CITY OF FEDERAL WAY 1993 ADOPTED BUDGET COMPARISON OF URBAN TAX RATES Rates in Effect for Property and Local Taxes As of January, 1993 Comparison of all 27 Washington citles over 20,000 population B&O TAX * �� T� "* A GROSS A GROSS RECEIPTS TAX RECEIPTS TAX 027% Seattle 022% Bellingham 0.20% Tacoma 0.16% Bremerton 0.15% Beilewe 0.13% Everett Longview 0.12% Olympia 0.08% Vancower 0.05% Mercer Island None: Aubum, Edmonda, Federal Way, Kennewick KeM, IGrkland, Ly nnwood, Pasco, Pultman, Puyallup Redmond, Renton, Richland SeaTac, Spokane, Walla Walla Wenatchee, Yakima 0! * Average B&O Tax Rate represents an unweighted average of those taxes actually levied, based on those cities which charge a B&O tax. *" Average Utiliiy Tex represents an unweighted average of those utility taxes actually lavied based on those cities which actually charge utility taxea. Nota:1894 utility ratas not aveilable et the tim� of this publication. 10.6% Vancower 10.5% Spokane 9.696 Wenatchee 92% Yekima 8.3% Richland Pasco 8.1 % Sesttle 7.996 Kennewick 7.2% Tacoma 7.096 Pullman 7.0% Puyallup 6.8% B�Ilingham 6.4% Longview 6.096 Bremerton 6.0% Mercer Islend 6.0% Renton 5.0% IGrkiand 5.8% Edmonds 5.8% Everett 5.8% Olympia 5.5% Redmond 5.4% Walla Walla 4.8% Bellevue 4.5% Aubum 3.5% Kent None: Federal Way 096 Lynnwood, SeaTac CITY OF FEDERAL WAY 1994 ADOPTED BUDGET COMPARISON OF URBAN TAX RATES Rates in Eftect for Property and Local Taxes As of January,1994 Comparison of all cities and towns wfthtn King Courrty PROPEFiTY TAX - PROPEFiTY TAX - TOTAL LEW RE(3ULAR LEVY s TAX PER 51,000 A.V. S TAX PER s1,000 A.V. 53.85 53.85 Renton SS �� s3.33 Aubum 53.23 ICent 53.14 Skykomish 53.12 Federal Way* 53.12 Tukwila s3.03 SeaTac 53.03 Seattle s3.01 Burien s2.ss Carnation Z'ZJO Enumclaw S'2.62 Milton 52.52 Snoqualmie 32.44 Redmond 52.34 Mer�cer Islamd s2.r3 �cr��,d slzo o� nnotnes s2.�s e�� s2.�e ��n a,.ss e� ar� s, .sz eo�r,eu s,.�s P� st .7a Mormendy Par�c a�.s� niora, s�,d s�.s� Lake Forest Parfc 51.59 Woodinvilie s�.s� a9o� s1.a, eleck aart,ond s1.31 Medina s, zo o�,�u s0.94 dyde Hill 50.67 Yarrow s0.44 Hu� Poi►rt sp,pp 50.00 * Includea Fre District No ss m� �y �e o� $� .se ($i .ss re9ui�r �vy ar,d $o.� s ex� ie�y). ** Includes Flre District No. 39 regular levy rate of $1.39. 53.49 ReMon s3.t4 Skykomish 53.03 SeaTac s3.01 Tukwila s3.01 Burien 52.97 3eattle 5283 Federal Way** 52.80 ICerrt s2.71 Aubum 52.52 Snoqualmis 32.42 Enu�r�claw 32.10 Milton Z2.05 AAe►cer Isleu�d a�.ss e�� s,.�; s� a� s,.ss o� nna�,�. s,.es eo�a s�.8� ro�,d s,.r� r�d�a at Ja Normandy Park a�.s� NoNr, ee►,d a�.� l.alce Forest Park s,.so c�, s,.ss woodt��ia 51.57 Algona s1.56 Pacific st.aa �ayuan $1.41 Black Diamond s7.31 Medina s,.zo o�,�u s0.94 Clyde Hiq 50.67 Yarrow s0.44 HuMs Point � � CITY OF FEDERAL WAY 1994 ADOPTED BUDGET COMPARISON OF URBAN TAX RATES Rates in Effect for Property and Local Taxes As of January,1993 ' Comparison of ail 27 Washington citles over 20,000 populatlon t u� ' � ' �.ox vera e �.ox eder�l Way s� Tacoms ar►d 23 otF�r cNies 0.5% Vancower � LOCAL SALPS TAX A GROSS RECEIPT3 TAX CITY OF FEDERAL WAY 1994 ADOPTED BUDGET COMPARISON OF URBAN TAX RATES Rates in Effect for Property and Local Taxes As of January,1994 Comparison of all 27 Washington cities over 20,000 population PROPERTI( TAX - PROPERTI( TAX - TOTAL LEVY RE(3ULAR LEVY s TAX PER 51,000 A.V. S TAX PER 51,000 A.V. 55.20 i5.20 Spokans i3.60 �� 53.60 Walla Walls Lknit t3.60 Taooma s4.50 Pasco a4.48 Taooma s4.01 Everett 53.97 Bremerton s3.85 Renton i3.85 Yakima s3J4 Puyallup S3J3 oympia s3.60 WaUa WaUa s3.59 Vancouver s3.54 Lo►pvleN► s3.50 Pullman s3.50 Bellinflham s3.41 Richlend s3.33 Aubum 5323 ICent �'� � * s3.12 Federal Way s3.11 Wenatches 53.10 Kennewidc s3.03 Seattle 33.03 SeaT� Z2.99 Lynnwood s3.60 Everelt 53.56 Spokens 53.56 Pasoo s3.54 L+on9vtew s3.49 Re�on s3.35 Yakkna s3.18 Var�cower ss.�e �,uman xi.10 WenatcNes 53.08 Bel�n9hem s3.05 BremerEon s3.04 Richlend s3.04 Kennevvlck s3.03 3eaTec Z't.97 Seattls a2.83 Federal Way** S2.90 ONmpia S2.s9 tacey st.87 PuyaUup s2.80 Kent a't.71 Aubum s2.46 Lynnwood 52.05 Meroer lalend 51.99 Bellevue 51.85 Edmonds s,.s, ��d s�.n �dmo�a a2.aa �amor,d S't.9a Mercer Islend 52.26 Edmonds 5223 Kirklend s2.19 Bellewe s0.00 50.00 * Includes Fire District No. 39 total levy rate of $1.58 ($1.39 regular levy and $0.19 excess levy). ** indudes Fire District No. 39 regular levy rate of $1.39. OPERATING BUDGET Long Range Financial Plan C� � ' 1994 Adopted Budget City of Federal Way, tiVashington ope.�lns Budsa LONG RANGE FINANCIAL PLAN � This fmancial plan lays out a six year plan for achieving and sustaining recurring balanced budgets through a combination of expenditure reductions and revenue increases. The objective of the financial plan is to provide best estimates of the effect of budget decisions on the annual and subsequent year budgets. The ', � budget must be balanced with current revenues or prior year's savings for one-time expenditures. The plan is particularly valuable in showing the relationships and effects of decisions in major components of the City's financial system and in summarizing detailed information. ' A conservative approach has been taken in developing the revenue estimates for the City's long range financial plan. The estimates do not reflect any real growth (i.e. annexations, new development) outside of population increases (estimated to be 29b per annum) and inflation which is estimated to be 3% in 1995 and 3.59b thereafter. This conservative practice has been established as budget policy. The Boeing Company, which accounts for one of every five jobs in the Puget Sound region, announced in early 1993 that an estimated 28,000 jobs would be eliminated in 1993 and 1994. This estimate was revised downwazd to 24,000 jobs in early 1994. The majority of the losses will occur in the Puget Sound region (18,000). The move is in response to the continuing world-wide airline industry slump. The Puget Sound economy tends to move in step with the national economy; however, the cyclical nature of aircraft production amplifies the local ups and downs. Taking in account the multiplier effect, the Puget Sound economy may lose a total of 54,000 jobs over the next three years because of the Boeing cutback. Historically, Boeing layoffs have not had a dramatic effect on the overall economy. Retail employment has not declined; the gross state product, which is the most comprehensive measure of the value of goods and services produced in the state has not dropped as much as might be expecte�; and high tech start ups have increased substantially during Boeing layoffs. The economic forecast in the Puget Sound region calls for a continuation of flat growth. The strength of the consumer-related industries such as retail trade, business services and health services should prevent a significant downtum in the region's economy. The effect upon the City of Federal Way seems negligible at this time due primarily to its conservative revenues estimates and strong fiscal policies. REVENUE ASSUMPTIONS GENERAL FUND Taxes Pronert,�� The property tax levy reflects the previous year's levy plus new construction which is estimate� to be 1% of total assessed valuation (AV). The new construction estimates aze consistent with historical trends developed within King County. Total AV is projected to grow 7.5% during reassessment years which occurs every two years and 1.0% during other years. Assessed valuation grew 3.64b between 1991 and 1992 and 13.49b between 1992 and 1993. In 1994, total AV is projected to increase only .02�o from 1993. lfiis insignificant growth can be traced directly to a slowdown in new construction. Delinquencies are assume� to be one percent of total taxes levied after 1994. 133 City of Federal Way, Washington 1994 Adopted Budget Operating Brrdget Sales Tax Sales tax is one of the City's most economically sensitive revenue sources and one of the most volatile components of the General Fund. In 1994, sales tax is estimate� to be 25 °lo of total revenue sources and 38 % of General Fund sources. Sales tax collections are projecte� to increase at a rate consistent with inflation. No real growth above inflation is assumed. Inflation currently is estimated to be 3 9'o in 1995 and 3.5 % thereafter. Sales tax receipts grew S.S Y between 1991 and 1992 and are projected to grow another 5.59b between 1992 and 1993. Double digit growth, such as that experiencefl during the late eighties, is not expected to be repeated in the near future. Retail sales advanced nearly 5% in 1992 and about 49'o in 1993. Durable goods such as auto sales, building materials, and furniture have been particularly strong over the past two years. However, the retail mazket is expected to grow a rate of 2.596 in 1994 as the constraints of weak job creation, slow income growth and reduced in-migration take its affect on the state's economy. Improvement is not expected until 1995 when job and income growth begin to rise again. Consumers will play a supporting rather than a leading role in restoring economic growth. Slow job and income growth, an uncertain economic climate and the uncertainty of tax increases will hold back retail spending. Local Criminal Justice Sales Tax Locai cruninal justice sales tax is projected to increase at a rate consistent with inflation which is estimated to be 39b in 1995 and 3.5% thereafter. Criminal justice sales tax receipts grew 6.29'o between 1991 and 1992 and are projected to decrease 1.89� between 1992 and 1993. The decrease is directly related to several incorporations which have taken place in King County in 1993. This one-tenth of one percent sales tax was approved by the voters at the November 1990 primary election. The funds are to be use� exclusively for criminal justice purposes. The authority for this act was set to expire on January 1, 1994, however legislation was enacted in 1993 to permanently extend authoriry to ail counties to impose a non voter approved 1/10 of 1% criminal justice sales tax. While not subject to prior voter approval, the local portion sales tax is subject to repeal by referendum. Intergovernmental Revenue Motor Vehicle Excise Tax Motor vehicle excise tax (MVET� receipts are projected to increase at an average rate of 5.5% per annum. MVET receipts grew 8.8% between 1991 and 1992 and are projected to increase 2.19� between 1992 and 1993. The average per capita increase between 1986 - 1994 is estimated to be 10.695 statewide. The 5.596 projection by the City is in iceeping with a conservative fiscal approach to revenue forecasting. The state is projecting an average annual growth rate in total excise tax collections of 6.0% between 1995 and 2000. The state is projecting low growth in the number of vehicles for the next few years. Tax proceeds, however, will increase by about 49'0 . The extra growth is a reflection of a forecast increase in the value of the fleet as new cazs aze added to the stock, and older, less valuable, vehicles aze removed. 134 � � � ' � I '� ',� � � ' ;� � � I� I� 1994 Adopted Budget City of Federal Way, Washington Optrrrdng Budget Liquor Board Profits and Excise Tax Liquor board profits and liquor excise taxes are projected to increase at the rate of 290 per annum. Liquor board profits receipts decreased 22.2% between 1991 and 1992 and aze projecte� to decrease 7.5� between 1992 and 1993. The large decrease between 1991 and 1992 was the direct result of a policy change by the Liquor Board. The Board announced that it was switching to a policy where the distributors owned the stock in the wazehouse rather than the state. This change in practice refluced the amount of cash the Board needed to hold and it made a one-time distribution in early 1991. The decrease between 1992 and 1993 is related to three vaziables: (1) the effect of the Boeing cutback; (2) the adjustment for the health care bill which increased the tax on distilled spirits effective July 1, 1993; and (3) the fact that people have been buying less expensive liquor. The state is projecting liquor excise taxes to increase about 3.49� in 1993 and 1994. The City's liquor revenue forecast is basefl on state projections; however, the projections have been lowered to 29'o per annum to offset any downturn liquor receipts may take. Criminal Justice Low Po�ulation Revenues The portion of criminal justice low population revenues which aze disbursed based on population are projecte� to increase 1� per annum. The remaining funds aze disbursed to cities and towns base� on four specific program areas: (1) innovative law enforcement; (2) at-risk children; (3) initiated domestic violence; and (4) contracted law enforcement services. A set of criteria has been established by which cities may apply for the funds each year. Sales and Use Equalization Tax Sales and use equalization taxes aze not expected to be collecte� after 1994. This revenue is distributed to cities which fall below the average per capita sales tax yield. All cities aze guazanteed sales tax collections of 709'0 of the statewide average per capita yield (based on the previous year's sales tax collections - first'fi % retail sales tax only). Cities which impose all or a portion of the second 'fz % must contribute 35 % of their motor vehicle excise tax (MVE1� entitlement to a sales and use tax equalization fund. These proceerls are then distributed to cities which do not meet the statewide average per capita yield. Information is not available to accurately forecast what the yearly equalization distributions will be after 1994. Pertinent information is not available until August of each respective year. Other General �nd Revenues Franchise Fees Franchise fees are projecte� to increase at a rate of 4R'o per annum after 1994. Cunently, Viacom and TCI are the only businesses paying a franchise fee to the City. Historically, Viacom has experiencefl growth between 8Rb and 109'0. The adoption by Congress of the new cable television regulation may have some impact on the projections, but the effects will not be cleaz until 1994. Franchise fee receipts increased 12.29b between 1991 and 1992 and are projected to increase 14.39'o between 1992 and 1993. 135 City of Federal Way, Washington 1994 Adopted Budget Operatfng Budget Gambling Excise Tax Gambling excise taxes aze expected to grow at a rate consistent with inflation after 1994 which is estimated to be 3� in 1995 and 3.59b thereafter. No change in the tax rates are assumed. Gambling tax receipts decreased .049'o between 1991 and 1992 and aze projected to increase 6.79� between 1992 and 1993. Licenses Licenses are expected to grow at a rate consistent with inflation which is estimated to be 3% in 1995 and 3.5% thereafter. 1994 revenue estimates are based upon historical data collected by the City Clerk's Office over the past two years. Licensing sources are business registrations, entertainment licenses, animal licenses and pawnbroker/second hand dealer licenses. No fee increase is assumed. Fines and Forfeitures Fines and forfeitures aze assumed to increase at a rate consistent with inflation which is estimated to be 390 in 1995 and 3.5 % thereafter. Estimates for 1993 year end are expected to excee�i original estimates by $110,870 or 27.5%. This increase is due to the implementation of mandatory minimum fines which states that 809b of the maximum fine for traffic infractions committed within Neighborhood Traffic Safety Zones will be collected. Fines and forfeiture receipts increased 49.69'o between 1991 and 1992 and aze projected to increase 19.3 % between 1992 and 1993. Building Permits. Plan Review Fees and Zoning Fees Building permits, plan review fees and zoning fees are projecte� to increase at a rate consistent with inflation which is estimated to be 3 9'o in 1995 and 3.5 9b thereafter. Building permit receipts increased 18.0 9b between 1991 and 1992, however they are projected to decrease 15.99'o between 1992 and 1993. The decline in building permit revenues is attributed to an overall slowdown in new construction and general building construction. These revenues will continue to cover costs for the building inspection division in support of development in the communiry. Recreation Fees Recreation revenues aze projected to increase at a rate consistent with inflation after 1994 which is estimated to be 3.0% in 1995 and 3.590 thereafter. Recreation revenues increased more than two and one half times between 1991 and 1992 and are projected to increase 3.896 between 1992 and 1993. Recreation revenues aze projected to recover 32% of total recreation program costs in 1994. Investment Earnings Investment earnings are calculated assuming a 3 9'o interest rate and will be distributed monthly in the various funds based on each fund's average monthly cash balance. 136. ' � � � ' 1994 Adopted Budget City of Federal Way, Washington oQeradng sudget STREET/ARTERIAL STREET FUNDS Motor Fuel Tax Motor fuel taxes are expected to increase 4.09 in 1995 and 2.0% in 1996. The reason for the lazge increase in 1995 is due primarily to the anticipated positive effect resulting from the repeal of the exemption and credit from state and federal motor fuel tax for the sale of gasohol. The state is projecting an average growth rate of 1.79'o per annum in gross fuel tax revenues between 1997 - 1999. Low personal income growth, higher gas prices and greater fuel efficiency in vehicles aze the primary reasons for this low growth rate. Fuel taxes increased 2.8% between 1991 and 1992 and are projected to decrease 2.390 between 1992 and 1993. The decrease between 1992 and 1993 is the result of the tax credit for the alcohol component of gasohol. Vehicle License Fees Local vehicle license fees (Street Fund) are projected to increase 1% per annum after 1994. This revenue source was enacted in 1992 and due to the lack of significant historical data, solid projections aze difficult to fo:ecast. Therefore a slow growth projection rate of 19'o is assumed. Right of Wav Permits and Plan Check Fees ROW permits and plan check fees are projected to grow at a rate consistent with inflation which is estimated to be 3% in 1995 and 3.5% thereafter. REAL ESTATE EXCISE TAX FUNDS Real estate excise tax (REET� revenues aze projected to increase at a rate of 190 per annum after 1994. This projection reflects the cunent slow growth being experienced in the real estate market. The housing mazket has not recovered to a point where more liberal projections can be adequately justified. The City of Federal Way imposes both quarter percent real estate excise taxes. Cities which are required to plan under the Growth Management Act were given the option of levying the second quarter percent to help defray the costs of implementing the Growth Management Act. The current economic conditions have had a significant impact on the real estate market. Housing starts aze cunently 409� belaw their 1989 peak, while downtown Seattle office building has come to a complete halt. Retail warehouse construction, additions and alterations, and Boeing's multi-billion-dollar expansion have provided some positive impact on the real estate and construction markets. Overall, office building construction is expected to slow down considerably for three reasons: (1) office vacancy rates in the Seattle area are close to 149b; (2) rECent business mergers have freed up considerable space for sub-leasing; and (3) there continues to be little growth in office employment. Normally, low mortgage rates, stable home prices and low apartment vacancies would stimulate the housing market. However, a slowdown in home building and a falling in-migration rate will have a negative impact on the residential real estate mazket in the Puget Sound region. 137 City of Federal Way, Washington 1994 Adopted Budget Operaling Budget SOLID WASTE/RECYCLING FUND Refuse collection fees are expected to decrease 4� annually due to consumer awareness of the advantages of recycling. Most users cunendy use the lazger, more expensive cans. As consumers become more conscientious about recycling and the monetary savings that can be made from switching to a smaller cans (mini-can), the revenue stream to the City will decrease since mini-cans generate less revenue recovery for the City. No rate change is assume�. SURFACE WATER MANAGEMENT FUND Surface Water Management fees aze projected to increase at the annual rate of 1% (projecting slow growth) Delinquencies are assumed to be 1% of total fees billed. EXPENDITURE ASSUMPTIONS GENERAL FUND The City model presents a balanced budget in each of the years after 1993. This "balancing" results in a decrease in the level of service cunently provide� by the City. The reason for this decrease is that operating expenditures are simply being balanced to the amount of revenues remaining after non-recuning capital expenditures are determined. A budget deficit of $1.5 million will exist in 1995 and will continue throughout the forecast unless additional revenue sources aze introduced or expenditures aze cut. This deficit is based on the assumption that all operating expenditures will increase at a rate consistent with inflation of 3 9b in 1995 and 3.5 % thereafter. The non-recuning expenditures after 1994 represent the yearly acquisition of park land, transfers to the Debt Service Fund to prefund the Saghalie Pazk G.O. Bond issue and matching funds to finance Steel Lake Park improvements (1995 only). The yearly park land acquisition outlay has been identified as the only general government (Parks) capital project which can be funded through the cunent revenue stream. This project is outlined in the Parks component of the City Facilities Plan. The '/ % REET Fund will begin to prefund the Campus Drive issue in 1995 with some support from the General Fund ($28,947 in 1995, $20,429 in 1996 and $8,584 in 1997) before alleviating the General Fund of all prefunding responsibilities in 1998. A substantial increase of $172,365, or 21.79'o in the Public Works Transfer after 1994 is required to maintain a balance� budget in the Street Fund. Without any new sources of funding in the Street Fund, the General Fund will be required to fund approximately 349'0 of the Street operations beginning in 1995, but will increase to 39 % of the Street Fund budget by 1999. STREET FUND The City model presents a balanced budget in each of the years after 1994. Operating expenditures aze projected to increase at a rate consistent with inflation of 3% in 1995 and 3.590 thereafter, and they are subsidized by the General Fund as described above. Beginning in 1994, the neighborhood trafFic and wheelchair/pedestrian components ($130,000) have been moved to the Street Fund from the Arterial Street Fund. 138 ' �� ' 1994 Adopted Budget City of Federal Way, Washington operndng sudgtt AR1'ERIAL S"1'REET FU1vD The current stream of revenue will be able to fund only the overlay program as oudined in the Street component of the City Facilities Plan. All capital projects have been moved to newly created Capital Project Funds. The 1993 year end estimate of $293,348 of unappropriated funds remain in the Arterial Street Fund. Once capital projects have been identified and selected, the funds will be transfened to a Capital Project Fund to support specified capital projects. FIRST 1 /s% REAL ES'rATE EXCISE TAX FUND The First '/a 90 Real Estate Excise Tax (REE1� must be spent solely on capital projects that aze listed in the capital facilities plan element of the City's comprehensive plan. The Ciry has adopted and relied upon its interim capital facilities plan (CFP) element as the foundation for allocating these funds to debt service for qualified projects. The long range plan includes operating transfers to the Debt Service Fund to help prefund the debt service on the Ciry's outstanding G.O Bonds and Certificates of Participation. SECOND '/s% REAL ESTATE EXCISE TAX FUND The Second '� 9'o Real Estate Excise Tax must be spent solely on capital projects. Capital projects aze defined as those public works projects of a local govemment for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, tra�c signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement of parks. The acquisition of land for parks is not a permitted use of these funds, but there are grandfathering provisions similar to those which accommodate the City of Federal Way's debt service for its qualified projects funded under the first quarter percent. The long range plan includes operating transfers to the Debt Service Fund to assist prefunding the debt service on the 1991 G.O. Bond Issue (Celebration Park site purchase). SOLID WASTE/RECYCLING FUND The decision not to anticipate grant-related expenditures in the Adopted Budget accounts for the dramatic decrease in operating expenditures after 1994. Grant expenditures will only be budgeted in years a grant has been identified and approved. Since King County can not guarantee future grants at this time, only non-grant expenditures such as litter control and the personnel service costs associated with one full-time staff person (Solid Waste/Recycling Coordinator) and a.15 Administrative Assistant are budgeted. Cunently, there is not enough data available to accurately predict the amount of funding King County or other agencies could provide. � SURFACE WATER MANAGEMENT FUND The Surface Water Management Fund (SW11� is funded primazily by user fees which are specifically dedicated to support SWM operating and capital expenditures. Operating expenditures are projected to increase at a rate consistent with inflation which is estimated to be 3% in 1995 and 3.5% thereafter. SWM's contribution for GIS operations has been reducetl from 85 �'o to 40% in 1994. 139 ' City of Federal Way, Washington 1994 Adopted Budget Operoting Budget ' Capital expenditures are designated based upon funds available after operating expenditures aze allocated. Project design and land acquisition expenditures are earmarked before any construction costs aze appropriated. , A Capital Project Fund was established in 1993 to specifically account for all SWM capital projects. The projects are funded primarily through user fees, though some mitigation monies have been received. Please refer to the Surface Water Management component of the Capital Facilities Plan for project detail. � � � ' � 1 C� J ��7 � i J 1 !�� 1 140 � �� • � .. .. .. .. .. .. .. .. .. .. .� .. .� .. .. .. .. ..� .. FINANCIAL PLAN FOR THE PERIOD 1992 TO 1999 (Modified Aaxusl Basis of A000untin8) SOURCffi AND USES OF FUNDS 1� Actual CENERAL FUND REVF.IVtJFS Property Tax 54,908,731 I,ocal Sales Tax 6,824,953 I.ocal Criminal Justice Sales Tax �,�9 Gambling Tax 213,132 Motor Vehicle Excise Tax 1.154 i liquor Fa�cise Tax 245,419 I3quor ProFib Tax 5 �+�� Criminal Justice Low Population 142,785 Criminal Justice High Crime 0 Sala & Uae Equali7ation 453,758 Franchise Fea �� licenses & Permits 433,513 Fnes & Forfeib 423,445 FaLse Alarm Fees �+� Zoning Fees 6 �� Plan Check Foea 253,713 Sale of Publications 4,379 Recrestion Foa �� Interest Eamings 203,761 County Park Payment 6Z,000 Miscellaneow �.� Tolal Revenues 17,561,339 EXPENDITURES Operating �xpenditures 15,373,122 Subbtal Operating FScpendltures 15,373,122 �lVCII4l8 �Y![ (YL1�li� - Opeiating Expendilares 2,188,217 OTHER FINANCING SOURCES Transfer-In IAC Grant � Transfer-In CDBG � KC Open Space Reimbucaemeat � Sublotal Ol6er Financing Sourees � OTHER FINANCING USFS Othec Fnancing Uxs 416,018 Subbtal Other Finsncing Usn 416,018 BEGINNING BALANCE JANUARY L 1,712,553 ENDING FUND BALANCE Reserved for. Interfund Loan (�,� Steel Lake Grant Match � Undesignated/Contingency � Eoding I�nd Balanu December 31 Availabic [or Approprlalion 3,424,752 1993 1993 199� donted Estimaled AdopW 888,767 'I,268,156 001,540 978,550 208,267 227,314 211,139 1,179,305 xi3,924 246,T14 548,881 493,427 148,318 143,810 0 Ti13,000 300,000 638,437 308�825 346,685 500,7?A 357,000 3xii,286 0 1 i,61J 403 150,000 0 0 5,000 43,831 200,000 4,000 311,015 201,370 0 18,442 � 18,633,564 - 17,610,623 � 17,610,623 s� 1,02Z,941 �� 0 10,669 � 415,132 s ?,900,833 0 1,661,992 7,413,519 998,121 �i3,451 1,229,222 TS6,841 519,708 369,802 81,000 470,135 360,552 380,?b3 184,805 4,172 405,670 203,000 0 �7� 0 0 0 ,� � � � � � � � � � � � � � � � t � � t � FINANCTAL PLAN FOR TT� PERIOD 1992 TO 1999 (biodifiod Accrual Basis of Acoountin� SOURCFS AND USFS OF FUNDS 1992 19l3 1993 1994 Actoat Adopte� Fstimafed Adopted STRffi.'1' N[J1�TD REVENIJES Motor Fud Ta: 1,163,?30 1,187,264 1,136,619 1,156,162 Vehicle Registcation Fee 594,097 619,558 604,854 580,357 ROW Permib & Miscellaneom '18,319 43,000 38,400 38,400 Plan Review Fees 30,192 140,501 101,640 111,747 So1id Waste Rates 156,190 0 0 0 Interest Earnings 65,153 26,000 75,280 24,055 Lees: Paths 6t Tcails 0 (5,936 (5,683) (5,781) Total Revennes 2,107,181 Z,010,387 1,901,1Of 1,904,941 ffi�ENTD1TiJRE4 Adminiatrativ�e Savica Z713,336 S6S5,919 s647,541 5366,441 (�siomer Service 487,254 304,351 493,578 340,455 Trafffc Servioes 589,311 687,9Z2 578,299 764,523 Sti+eet Systems 950,048 1,211,935 1,205,447 1,262,311 Pay Plan Adjustment 0 5,713 0 0 Pay for Performance 0 34,663 0 35,450 Contingenry 0 16,100 0 0 Sabtotal Opentln; FScpenditores 1,741,l49 3,11�,663 2,924,865 2,769,180 Reven�s Ovcr (aoder) Operatios n5cpenditnres (f34,7f8) (1,LOf,21� (1,023,75� (E64,239) OTHE[t FINANCING 30URCE3 Transfer-ta General Fuad 6�,190 771,000 771,000 796,020 T�ansfer-In SWM Fund 187,001 139,200 0 0 Transfer-In Solid Waste Fu� 2,869 0 0 0 ISTEA for TDM 0 Z0,000 0 0 Project Specific Revenues 7,820 366,516 93,874 0 Snbtofal Other PYnancln� 3oarees E'19,880 1,298,71f 864,E74 796,020 OTHF.R FINANCING U3ES Capital Expenditures 759,804 440,879 239,732 0 Tcanafer Out - Solid Waste Fund 139,391 0 0 0 Transfer Out - Azteriat Street Fund 0 0 35,000 0 Transfer Out - Snow 8t Ice Fnnd 0 0 0 95,300 Transfer Out - Capital Pmjxt Funds 0 0 254,542 0 Sabbtal Olher Finaneing Uses 899,195 440,87! 531,574 75,300 Beginning Fand Balance Janmry 1 1,458,058 248,379 833,975 143,519 End(ng Foad Balance December 31 833,975 9 143,51f • �'otal�nd[tnr+e�$c�rt�ses 53,�#l;i�d �,557,4$� ` ;;3,dS6,i3lF �,E44,48Q< , � ' ' ' ' ' � ' , , ' , LJ ' ' � ' 1995 199f 1997 199i 199! ?roJectcd hojccted Pro'jecitd tr°jected h�o.�cted 1,202,333 1,226,380 1,247,710 1,265,327 1,29Z,297 586,161 592,023 597,943 603,922 609,961 39,552 40,936 42,369 43,852 45,387 115,099 119,128 123,297 127,613 132,079 0 0 0 0 0 24,296 24,539 24,784 25,032 ?5,282 (6,012) (6,132) (6,739) (6 (6,461 1,l61,429 1,996,873 ?,029,865 2,059,41! 2,098,545 S37'I,434 5390,644 5404,317 5418,468 5433,114 350,669 362,942 37S,64S 388,793 402,400 787,459 815,020 843,545 873,070 903,627 1,300,180 1,345,687 1,392,786 1,441,533 1,491,98T 0 0 0 0 0 36,514 37,791 39,114 40,483 41,900 0 0 0 0 0 2,852,253 2,952,084 3,055,407 3,162,347 3,273,02f (890,82� (955,211) (1,0?,5,54E) (1,102,9Z8) (1,174,484) 968,385 1,035,485 1,108,625 1,188,918 1,263,485 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 l6E,385 1,035,485 1,108,625 1,18a,918 1,263,485 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 77,559 80,274 83,083 85,991 89,001 0 0 0 0 0 77,559 80,274 a3,083 85,991 a9,001 0 o a o 0 0 o e o e ' FINANCIAL PLAN FOR 1� PERIOD 1992 TO 1999 (Modif ied Aocrual Basis of A000untin� SOURCES AND USFS OF FUNDS 1992 1993 1993 1994 Aetaal Adopted FBUmated Adopted AR'17�'.ItIAL STRF.LrP FIJND REVF.NilES Motor Fud Tax 5543,827 5554,925 5531,773 5540,044 Intereat Earnings 59,061 7,178 62,252 6,776 Project Spxific Revenues 4,119,335 2,456,390 783,218 0 I.e�s: Paths 8t Traib o (2n� (s2,�s9) (s2,�oo) Tolal Revennes 54,722,223 sS,015,718 SL,S74,584 5544,11A �F1�iDITURES Oveclay Pt+ogram/Minoc Capital Street Resurfacing/Emergencies SO 5335,483 5370,483 5875,494 Neighborhood Tnffic 0 100,000 100,000 0 � WheelchaidPed Impt�ovements 0 30,000 30,000 0 Sub-Wtal Oveday Program/Minor Capital 0 465,483 500,483 875,494 Capital Pcojects 3,578,530 3,456,97A 0 0 Sub-total Capital Projects 3,578,530 3,456,920 0 0 Total PSrpendltw+a 53,578,530 53,922,403 5500,483 Z875,494 OTHER FINANCING SOURCES Transfer In - General Fund 0 0 0 331,374 Transfer In - Street Fund � � �+� � Subtolal Olher Financiag Soarces 0 0 35,000 331,374 OTHER FINANCING USES Tcansfer Out - C� Funds 0 0 1,574,120 700,000 Subtolal Other Financ(ng Uses 0 0 1,574,11A 700,000 Beginning Fuad Balance January 1 972,674 906,685 2,116,367 1,451,34E Endiog Fnnd Balsnce Deecmbee 31 2,116,367 0 1,451,34E 751,348 ;. . ;::. . .. .:;:;: ; .�: :.;:::,:;:.. .:::>::; � .>:>::;::;:::.::; :: :..: s:>:::. . ;:. . ;.::.;:.: ":":Totet ` r . ditures;&Otherllses>:::: ::>:::::>;.<;:: 53.57�,530 _ . ::>. . �3,922,403 .,> .. S2,Q74,603 :::> :`>::>:.::::<::31,375;#714> ScPen. .-, l � � 1995 199f 1997 1998 1999 ProJeeted Projected hoJected Trojecled ProJected 5561,601 5573,617 5583,490 5591,899 5604,569 6,844 6,912 6,981 7,051 7,122 0 0 0 0 0 �S�,gpg) ��2 (52,91� (52,959 (53,0?3) 5565.637 5577,661 5587,554 5595,991 5608,667 5565,637 5577,661 5587,554 5595,991 5608,667 0 0 0 0 0 0 0 0 0 0 565,63T 577,661 587,554 595,991 608,667 0 0 0 0 0 0 0 0 0 0 s565,637 5577,661 5587,554 5595,991 5608,667 0 0 0 0 0 0 0 0 0 � 0 0 0 0 U 458,000 293,348 0 0 0 458,000 293,348 0 0 0 751,348 293,348 0 0 0 293,348 0 0 0 0 ;:::;;:.:.. ;::. ,:.;: .; ,, >::>::>::>:.;.::: 823 b3?:: '.:>'.:::: >::»::.: :.� 009 .....;::::::>:::::i:;:'::<5587', >:s;;:>:;:;`<:::.<: �19,991 ; Sd08,6b7`:;: ' ;;;:.;:.::.:;.;:;:.;�� ...: , ::.. ...:....: :: __, r. . ... .._...... ...... . _ .. . . � f '_' � I ,� ' ' ' ' FINANCIAI. PLAN FOR TI-� PERIOD 1992 TO 1999 _ _ .... :-,- ::.:. .. ..: .; . 693:' `.:>::>::::>::::>::>::>:::>:: : : 61$::: ;:<;::::>: :;»;::;::::::<:::><::;.: 7. `7 ;::>::::>:<;:i::::::>::>:...16....$: ...;::;::::::.:...:�....._ ...: :...::::::::::.....�6�........ . `.:;..:::::1'otat ;;:.:<; .::.::::: ::.:: 3. t9;.: 4.::: ::::::::::::::::: : 38 ...,� ... .......................... ...... ;;: .. ::: . .. _ ; ;: . F.xpenditures :;;:::;.' . ... . ,. ... 5729,749 . �T41,762 ;: �;::.;::;:::::>:' 5�95,53U ; ;.:;:::> ::::::::::::::: �654�638::. ' ' ' ' ' � , ' ' ' ' � L__J � , , ' l�J �_ J �: 5661:184 : ...... ....... .. � ....: �674,474> ::::>::::;::::::::::><::::.. �6?�2.2x ....... . .. .. �654 ,.:.:. >::::::::>.>::> �G6L.I84 3667 �674,474:: ..::::::>>`: �:::.. Sb81,j.'t9 ;..... S�$8.U31:> FINANCIAL PI.AN FOR THE PERIOD 1992 TO 1999 , .::. . > �:::�:>::�0`' ;.<; .>::::>::>::.::. :.::::::>:.>..... >.;: : ;::.::::;::::; ..:... :.. .: ... ... ;:;. `l'utal��►ditates;#:4tlusttsi�s ,�Z$��.32 >:':`:;:::::'>'.<`'.:`:' <::«:::30`.: : ;. ;;::::<::::;..... .... ...... ..... , � � � 'i� � � � � � � ' ' �_J ' � � r� I ' l�J ' �J r � _ _____"____ __________ ____-__'"___"�___ - ----------- ' __" _ ____ ___ ' _____ __ - _" � I i 'I "__ _________"" ' L ___ . . _ 1 . i_ • FINANCIAI. PLAN FOR TI-IE PERIOD 1992 TO 1999 (Modifiod Accrual Basis of A000untin8) SOURCES AND USPS OF FUNDS 199t 1993 1993 1994 Aclnal Adopted FBtimand Adopted SURP'ACE WATER MANAGENffiVT FUND REVF.NiJE4 User Fxs 52,516,051 52,531,111 52,531,111 52,592,726 Interest Esrnings 70,631 32,515 78,444 36,354 Miscellanoous 193,143 0 0 0 Tolel Revcnues Z2,779,825 52,563,626 52,609,555 52,629,080 EXPENDIT[JRES Administratioa 51,103,794 5954,83Z 5810,683 SO �� (g,696 98,783 673,023 Water Quality 84,571 74,774 107,?S6 Maintenanx 615,144 568,970 S12,T71 Pay Plan Adjuatment 1,083 0 0 Pay for Performance 8,479 0 9,425 Operatiog Ekpenditores 1,103,794 1,732,805 1,553,210 1,302,475 Revenaes Over (mder) p�� 1,676,OS1 830,821 1,056,345 1,326,605 O'1'HER FINANCING SOURCES Transfer In - Street Fund 457,185 457,185 457,185 203,757 Subtotsl Other Financ[ng Soarces 457,185 457,185 �57,185 203,757 OTHER FINANCING USES � p 371,945 2,439,000 0 0 Transfec Out - CIP Fund 0 0 2,372,600 2,293.400 Subtotal Other Financtng Uses 371,945 2,439,000 2,372,600 ?,293,400 Beginning Fund Balence Janneiy 1 788,737 1,136,174 2,550,008 1,690,938 Ending fiwd Balance Deeembcr 31 2,550,008 985,180 1,690,938 927,900 ;: :.:. ....::... :.::::::::::.:..:::::::::: . ........... .... ... ......... ;:: :.... _ ;: ;>:;:;;;: ..... ELO; ::::::>::::::><::;:>::: . 59 '875': `>;;:::>:>:;`�atAl�ridliw�s &:.Ot#ur . ...:: ::»>:::::>::>[::::>t1R :<'.::::>::::::>< .. 54,171,8QS ;... . �� . : _ .. �, ... . , , 1995 199f 1997 199a 1999 Projected ProJected Projetted Projected Projected 52,618,653 52,644,840 52,671,288 52,698,001 52,724,981 36,718 37.085 37,456 37,830 38,209 0 0 0 0 0 52,655,171 52,681,7L5 s2,708,744 51,735,831 52,763,190 SO SO SU S� � 693,214 717,476 742,588 768,578 795,479 110,474 114,340 118,342 ]22,484 126,771 528,154 546,640 565,7'l2 585514 606,069 0 0 0 0 0 9,708 10,048 10,399 10,763 11,140 1,341,549 1,388,503 1,439,101 1,487,400 1,539,459 1,313,822 1,293,4ZL 1,271,643 1,248,a32 1,Z23,731 205,794 207,852 209,931 212,030 214,150 205,794 207,852 209,931 212,030 214,150 � � Q p 0 2,003,100 1,391,009 1,582,264 1,420,878 1,285,864 2,003,100 1,391,009 1,582,264 1,420,878 1,285,864 927,900 444,416 554,681 453,991 493,575 444,416 554,681 453,991 493,575 645,593 .;. . :::.;:.;.:: . ;.. , ::>::>:>::::::<�: :;; 53�44,649. 5�,779,512 :... ....: 5�019�5> ;:`.>�::::>:<:::>'.: S�?�,x78 ; �g2S,323':; � �� , ' , , � ' FINANCIAL PLAN FOR 1HE PERIOD 1992 TO 1999 (Modified Accrual Basis of A000untin� SOURCES AND USES OF FUND3 Aclnal Adopted Fstlmated Adopted DEBT SERVICE FUND 1992 1993 1993 1994 REVF.NAES & OTHER SOURCES Tcansfer-In lst 1/4°.fi REET 5701,412 5648,283 723,693 654.638 Transfer-In 2ad 1/496 REET 729,749 791,762 695,530 654,638 Transfer-In Genecal Fund 0 580,000 231,312 432,386 Transfer-In Buitding/Fucnishings Fund 0 601,596 0 0 Interest F.amings 0 0 45,651 49,189 Tolal Revenues & Other Soucces 51,431,161 Z2,621,641 51,696,186 51,790,a51 F.J�IIVDITURES & OTIiER USES Principal-90 LTGO 5320,000 5340,000 5340,000 5365,000 Principal-91 LTGO 0 0 0 35,000 Principal-91 Fnancing I.eaae 45,000 70,000 70,000 75,000 Principal-92 Financing Lease 0 190,000 0 0 Principal-93 LTGO 0 140,000 0 114,000 Interest-90 LTGO 86,8?S 67,625 67,625 46,885 I.esa: Aaxued Intecest 0 0 0 0 Interest-91 LTGO 1,575,9Z4 859,595 855,339 798,590 I.ess: Axrued Interest (42,980) 0 0 0 Interdt-91 Fnancing I.eax 105,556 87,065 57,065 83,565 I.as: Accrucd Intecest 0 0 0 0 Interest-92 Financing Lease 0 109,773 0 0 I.c+s: Accrued Interoat 0 0 0 0 Interest-93 LTGO 0 150,000 58,714 117,428 Less: A«xued Interost 0 0 (4,240) 0 Fucal Agent Fxs/Other 10,994 10,000 10,000 10,000 To/al l5�pendltnrcs & Other Uses 52,101,319 51,,024,058 51,484,503 51,646,46E $ nnino Fnnd Balanee, Jannary 1 2,104,943 1,434,2E5 1,434,785 1,646,46E P�din� Fnod Balanee, December 31 1,434,785 2,031,86E 1,646,468 1,790,851 r � ;.. ,:.: ;. ;:. TetalExpendliuresdtOtherUaes..;:; �2,101;319 :....; S'�,024,058 :: 51,484;5Q3 ;; ... ',�1;646,46$ � � � ' ' � projected Projeeted Projeeted PcuJeeted P�'°�1� 1995 1996 1997 199a 1999 661,184 667,796 6�4,474 6T0,227 �,� 661.184 667,796 674,474 681,219 �,�1 28,947 20,429 8,584 0 0 � � � p 0 51,935 40,694 40,SU5 40,543 40,668 51,403,250 51,396,716 S1,S98,037 51,391,989 51,383,547 5385,000 SD � � � 185,000 215,000 225,000 1d0,000' 255,000 75,000 80,000 SS,000 90,000 95,000 0 0 0 0 0 120,000 125,000 1Z5,000 135,000 140,000 aa,us o o ° ° 0 0 0 0 0 797,646 787,566 775,456 757.114 73'1,540 0 0 0 0 0 'I9,628 75,503 70,983 66,053 60,653 0 0 0 0 0 � 0 p p 0 0 0 � � � 114,322 110,182 105,2A6 �,87� �+�� 0 � � p 0 10,000 10,000 10,000 10,000 10,000 51,790,851 51,403,251 51,396,715 51,398,037 51,191,989 1,790,851 1,403,251 1,396,715 1,398,037 1,391,989 1,403,251 1,196,715 1,398,037 1,391,989 1,383,547 ;: - . :: :>;.::;`::>::.;:si �9o:g51:: ... SY.403.25L ' ::.... 51,396,715 S1,3g8,03'F , ` '�1,39I,9i9.; s - --- ,� - . i � . � � � ■� �s i � s �w � � � � � � � � o , �� , General Fund � � r r 1 l.� � � � � ' � � � Ll C3ENERAL FUND SUMMARY (MODIFIED ACCRUAL BASIS) ,� ,� ,� ,� SOURCESNSES OF FUNDS Actwl Ado��d Fstimat� Adopt�d REVENUES Properly Tuz 54,908,731 s5,218,139 55,218,139 55,540,475 Local Sales Tax 6,824,953 6,888,767 7,2B8,156 7,413,519 Local Justice SalesTax 946,649 1,001,540 978,550 998,121 C3ambli Tax 213,132 208,267 227,314 233,45t Motor Vehicle Exdse Tax 1,154,640 1,211,139 1,179,305 1,719,222 Liquor Exdsa Tax 245,419 233,924 246,714 256,841 Uquor Profits Tax 533,247 548,881 493,427 519,708 Criminal Justice - Low Populafion 142,785 148,318 143,810 389,802 Crimtnel Jusike - High Crims 0 0 243,000 81,000 Salea 8� Use Equalization 453,758 300,000 638,437 470,135 Franchiae Fees 303�558 308,825 346�685 360,552 lkenses 76,746 56,025 57�000 58�920 Bulld(ng Permits 356,767 444�699 300,000 321 �343 Flnes � Forfeits 423,445 400�000 509,370 564,370 False Alartn Fees 7,820 3,500 5,000 5,500 Zoni�g Fees 62,065 67,939 43.831 69,548 Plan Check Fees 253,713 323,288 200,000 184,805 Sale of Publicaflons 4,379 6,574 4,000 4,172 Recreation Feea 299,487 333,930 311,015 405,670 Interest Eamings 203,761 240,000 201,370 203,000 Cou park pa ment 62,000 0 0 0 Miacellaneous 84,284 18,442 18,442 18,940 Total Ravsnuas 17,561,339 17,962,195 18,633,564 19,309,094 ' SOURCESlUSES OF FUNDS D(PENDITURES Ciy Cour� �Y � Hearin9 Examiner Municipel Court 3ervicss Civil Legal Service� �Aanagemern Services Community Development .�i s��. Law Enforcernent Parlcs � Recreation COPP Health 8� Ernironrr�ent Murnen Servioes PayforPerformanoa Transfer Out - Public Works Subtotal Oporating ExpondRur�s R�vonws Ov�r(undor) Op�ratin� OTHER FINANCINO SOURCES ' Transfer-In IAC Orant - Transfer-In CDBO KC Open Space Reimbursement Subtotal Othor Flnancin� Soureu OTHER FINANCING USES Transfer-Debt Service Trenefer-CriyShaps Capital Equipment CaPital-Communily CerrEer Communily CeMer Acquisitlon Tranafer-CDBC3 Fund Park Aoquisition d� Leaee Park Facflitles Speciel S`tudies Police COLA Transfer - Retreat CeMer Fund Tranafer - Arteriel Street Fund Celebration Park A�seasrt� Subtotal Oth�► Flnancin� Usu BEGINNIN(i BALANCE JANUARY 1 ENDINO FUND BALANCE: Fieaerved for: C3rant Funds Loens Steel Leke Grant Match Unreserved Undesignated/conti^9�Y Endinp Balanc� D�c�mbK 31 Availabl� for Appro rtation 1 �92 I 1 �3 Actual Adoot� 68,675 0 468,475 811,276 411,405 310,639 1,152,305 1,183,649 �,sos,4os �,m,eos 2sa,er3 �o,000 6,333,862 7,20i,529 2,539,956 3,105,531 358,862 841,486 619,386 705,428 465,707 427,134 0 85,810 s�.�so m,000 0 403,6'99 0 150,000 0 0 0 553,689 0 580,000 0 0 151,313 0 0 300,000 0 0 0 25,000 0 150,000 244,955 0 19,750 Z0,000 0 0 0 0 0 0 0 0 116,018 1,075,000 '12,553 1,505,416 0 0 752 1�3 Estimeb 5205,683 227,980 0 668,867 339,341 1,162,508 �,�ss,s� �s,000 7�326,229 2,767,078 717,513 705,428 457,340 0 n�,aoo - i17,610,623 � 1.022.941 0 10,669 41S 23� 100,300 0 705,GBZ 376,742 25,000 0 123,050 350,000 387,689 0 47,238 18) 0 0 1,661,992 1994 0 780,437 301,070 1,348,182 �,s2s,s� 701,179 788,224 433,142 117.463 0 0 0 0 0 0 0 0 557,966 50,000 0 71,206 331,374 0 � � � � � � �� "� � 1994 CITY COUNCIL Organizational Chart CITIZENS OF FEDERAL WAY M MAYOR� I I D PUTY A R ' I COUNCILMEMBER ' I COUWCILMEMBER ' I COUNCILM9uIBER ' I COUWCIIMEMBER ' I COUNCIIMUEMBER City of Federal Way, Washington 1994 Adopted Budget Operating Budget PURFOSE AND DESCRIPTION The Ciry Council is the seven-member legislative branch of city government. The City Council is responsible for representing the people of Federal Way, providing accountability, reviewing public policy and programs, and adopting those policies that best meet the nee�s of the community. The Council selects the Mayor from among its membership. EXPENDITLJRES BUDGET BY PROGRAM Legislative Services BUDGET BY DIVISION N/A BUDGET BY CATEGORY Personnel Services Supplies Other Services Interfund - Residual Equity Interfund Services S 212,599 S 231,237 � 205,683 $ 186,644 TOTAL $ 2�.2,�9� $! `: 231;?.3T '$ �OS�d8� � ; 18�,(�4 :; TOTAL < - : ; ; -> S 65,733 � 68,153 s 65,834 � 65,834 6,228 1,800 877 750 97,463 88,165 84,541 85,485 10,098 2,526 847 120 33,077 70,593 53,584 34,455 TOTAL : � ; 21.L,5�!9 $ ; 231,� i7 ' $r �OS,�3 $ �.$6 ;; 160 � � � 1994 Adopted Budget City of Federal Way, Washington opemhRg srulger POSITION INVENTORY ffiGHLIGHTS/CHANGFS • Membership dues in regional and national organizations • Use of a professional facilitator for council retreats, training, etc. • Preparation and mailing of various surveys and questionnaires to the public PERFORMANCE MEASURFS Percentage of citizens expressing satisfaction with municipal servicas as determined by survey. Number of council meetings held outside City Hall. Percentage of positions on boazds and commissions filled by members of ethnic communities. 161 Mayor 1.00 1.00 $10, 800 Set by City Council Council Member 6.00 6.00 9,000 Set by City Council City Council Total . 7.00 7•00 � � � � `� � � � � ``� � �� • � � � � � '�� l� � -� 1994 Adopted Budget by Detail Object of Expenditure � � Department Object Description Dollar Amount 110 SALARIES dt WAC3ES �.� TOTAL SAi.ARIFS 60.� 213 MEDICARE CONI'RIBLTITON � 215 DEF@L�Fn COMPENSATION - 3,759 22U II�TDUS INS & r�D AID 598 TUTAL BIIVEFITS s.� 310 OFFICE SUPPLIFS 200 311 BOOKS MAPS & PERIODICAI.S � 318 FOOD & BEVERAC3E � TOTAL SiIPPLII+'� 750 410 PROPESSIONAL SERVICES 7.� 43l PER DIEI�ALS 1,380 432 LODGING l,� 433 PARKINC3/POLL4 SO 434 AII2FARE � 435 CONFER15EbI1NAR RF.GIS �.� 437 r�.R��EREIl�URSEMF.NT Z00 490 MLSC SERVICES 8c CFIAR(3ES 500 492 PRINT'INQ SERVICFS 500 497 ASSOCIATION DUES 72,755 14YfAL SEBVICFS & CHARGFS �,� 561 IIV'fERF[JND - RESIDUAL EQUITY 120 TOTAL iNTERFUND - RFSIDUAL EQUI1'Y 120 950 FURN/FAC SVC - IIV'CERF[TNTD 21,793 951 LS FURN/FAC Ildi'FND - REPL 90 960 LiAB/AVIiOINSURANGE-INI'EERFUND 12,592 TaTAL IlVTERFUND SERVICES 34,455 COST CENTEtt 1'OTAL � I � I86,644 I � City of Federal Way, Washington 1994 Adopted Budget Opemting Budget ACCOUNT # 001-1110-010-511�0-310 OFFICE SUPPLIES Narrative: Supplies for City Council. Item Description Council Appropriation Council supplies 200 Total OFFICE SUPPLIES 200 ACCOUIVT # 001-1110-010.511-60 311 BOOKS, MAPS, d� PERIODICALS Narrative: Publicasions for Council members. Item Description Publications Total BOOKS, MAPS, & PERIODICALS Council Appropriation 50 50 ACCOUNT �f 001-1110-010-511-60-318 FOOD & BEVERAGE Narrative: Food and beverages for meetings, including those with other agencies. Item Description Food and beverage Total FOOD & BEVERAGE Council Appropriation 500 500 ACCOUNT # 001-1110-010-511-60-410 PROFESSIONAL SfiRVICES Narrative: Facilitator for Council retreats. Item Description Council Appropriation Facilitator costs '7,spp Total PROFESSIONAL SERVICES �,spp Expenditure Detail 164 � � 1994 Adopted Budget City of Federal Way, Washington Operating Budga ACCOUNT # 001-1110-010-511-60-431 PER DIEM MEALS Narrative: Per diem for Council, including that related to travel, monthly meetings, retreat, etc. Item Description Council Appropriation SCA dinners, 2/month z 12 moaths 4� AWC conference, 2 attending 270 Regional/other meals, 1/month x 12 months 120 Retreat 3� Leadership conference, 2 attending � 210 Total PER DIEM MEALS 1,380 ACCOUIVT # 001-1110-010-511-60-032 LODGING Narrative : Lodging for out-of-town Council travel, including two conferences and one retreat. Item Description Council Appro�riatioa AWC conference lodging, 2 attendiag 4� Retreat lodging 6� Leadership conference, 2 attending 400 Total LODGING 1,400 ACCOUIVT # 001-1110-010-511-60-433 P A R KIN G/ T� D I.L S Narrative : Parking fees for Council members. Item Desc�tion Council Appropriation Parking/tolls 50 Total PARKING/TOLLS 50 ACCOUNT � 001-1110-010-511-60-434 A IRFARE Narrative: Airfare to conferences: AWC and leadership. Item Description Council Appropriation AWC conference 2, attending 200 Total AIRFARE 2� 165 Expenditun Detail City of Federal Way, Washington 1994 Adopted Budget Opemtiug Budget ACCOUNT # 001-1110-010-511-60-435 CONFERENCE/SEMINAR REGISTRATION Narrative: Registrasion for two Council members to attend AWC and leadership rnnferences. Item Description Council Appropriation Leadership conference registration 600 AWC conference registration 400 Total CONFERENCE/SEMINAR REGISTRATION 1,000 ACCOUNT # 001-1110-010-511-60-437 MILEAGE REIMBURSEMENT Narrative: Reimbursement for Council travel to meetings. Item Description Council Appropriation Mileage Total MILEAGE REIMBURSEMENT 200 � �� A # 001-1110-010- M SERVICES & CAARGES Natrative: ' Name plases and photographs for new Council members, orher charges for special projeds. Item Description Council Appropriation Council photos, name plates, etc. 500 Total MISC SERVICES & CHARGES 500 ACCOUNT �i 001-1110-010-511-60-492 PRINTING SERVICES Narrarive: Printing of special projects. Item Description Council Appro�,riation Special project printing 500 Total PRINTING SERVICES 500 Expenditure Detail 166 � I 1994 Adopted Budget City of Federal Way, Washington opimHng Budg�r � � ACCOUNT # 001-1110-010-511-60-497 ASSO CIATION DUES Narrative• Dues for City membership in AWC, SCA, PSRC, orher regional/state associations. Item Description . Council A�priation SCA 17 '� AWC 34,150 PSRC 21,605 Total ASSOCIAT70N DUES 72,755 167 Expenditun D�etail � � � � �� '� � � � � o , �• � � � � � � � � � � 1994 CITY MANAGER S OFFICE � Organizational Chart � � � � � � � City of Federal Way, Washington 1994 Adopted Budget Opemting Budget PURPOSE AND DESCRIPTION The City Manager's office provides management direction and coordination of all City departments and activities, including intergovernmental relations, in accordance with policies and direction of the Ciry Council. In addition, the Manager's Office provides the Council and management with a complete financial plan for all City funds and activities through the preparation and administration of the annual budget and ten-year City Improvement Plan. • ERPENDITURES > 199� ;> . 199� ' 1993 I�4 ; ` : Actual; ;Bud�eted ; Est�mated : Ada,� BUDGET BY PROGRAM (1993/1994) Support to Other Departments S 284,471 $ 140,895 $ 117,996 � 214,160 Council and Community Support 88,153 87,567 64,587 Citywide 0 0 64,589 Trade/Economic Development 24,000 22,417 9,500 _. . _. ._. _. _ __ _ _ __ _ _...... . __........__ . . _ ...... .. .... _ _.__ ... _ ..... _.. . _ _ __ _ __ _ ___ . . __ .._. .... _. _.._. ... . _.. _........... _..... _......_ _ _ _............ _ ......._.. _ ... ....... .............._ .............. ....... ....... __ ............_.......... ._ ... .... .._ ............ .. .... .... .__............. .. .......... TOTAL $ `: ��47I "�: ; �53�Q4$ :i � ; �.2�;98� �::_. 3��;$36 .;. BUDGET BY DIVISION N/A _ . _. . _ _ _ _ ___ _ . . __ . . . ..... ... ._.._. ._ . .. _. .. ... TOTAL BUDGET BY CATEGORY Personnel Services Supplies Other Services Interfund - Residual Equity Interfund Services $ 182,857 $ 158,389 $ 157,238 � 306,440 4,687 2,500 3,727 1,670 53,564 43,242 36,606 21,315 9,344 1,640 673 682 34,019 47,277 29,736 22,729 __ _ _ ___ _ __ _ . . .. . ___ . ...... _. . _ _ _ __ __ _.. _ ....... __. _ ___ ... . _ _ _ __ _ _ _ __ _ __. _ _ _ _ ___ _ __ .. __ _ _.__ __ _ __ _ ........ _.. .. _ , __ _ _ _ __ . ._.. .. _ __ . __ __ . .._ .... . .. .. . . _ __ _ _ .... __ ... . _.. __.. . . ._ . . _ ... ._. . . ........ _____ . ... _ _ ... .. . . ....._...__... .. _..._. .__ . . .. . . .......... TOTAL �r I Z84,47I $;; 253,04� . ;; $ �7,9$� $ ; �5�,�6 170 � � � � � � � I � I � 1994 Adopted Budget City of Federal Way, Washington Opemling Budget POSITION IlWENTORY HIGHLIGHTS/CHANGFS • Staff participation in regional and national conferences; use of a professional facilitator for management training. • Preparation and mailing of various surveys and questionnaires for the public. • Membership and other dues in regional and national organizations. • Funding for activities associated with economic development, such as membership dues and marketing activities. • Funding for production of the City Manager's annual report. PERFORMANCE MEASURFS Response to City Council inquiries and Feedback within established time frame. Completion of Council's goals within established time frames. Publication of four SPIltIT newsletters. I � 171 City Manager 1.00 1.00 Negotiated Set by City Council Assistant City Manager 0.00 1.00 0 $ 4,878 $ 7,317 Executive Assistant 1.00 1.00 25 $ 2,635 $ 3,334 City Manager Total 2.00 3.00 � � � � � � � �� • � � 1994 Adopted Budget by Detail Object of Expenditure Department Object Descriptioa Dollar Amount uo sniax�s e� wnoES 2sz,soi 111 TEMPORARY HELP � 120 OVERTIIVIt3 & SPECIAL 1.� TOTAL SALARIFS �� 210 EMPIAYSE PENSIONS 18,612 211 FMPL BENEFI!' OONTRIB (MEB1) 12,829 213 MLDICARE OONCRIBtTfION 3.664 214 DISABIL.itY/SURVNOR 2,816 2Zp INpUS INS 8c MED,AID 767 240 UNF.IvIPIAYMENf COMPENSATION 1,849 250 HEALTfi INSURANCE PREM �,� 251 DENTAI.INSURANCE 2.793 TOTAL BENEFPfS 51,776 310 OFFICE SUPPLIES �� 311 BOOKS MAPS 8c PERIODICAIS � 312 O�R OPERATING SLJPPLIES 100 318 FOOD dt BEVERAGS 4� 1'OTAL SUPPIIFS 1,670 410 PROFESSIONAL SERVICES 3,000 431 PER DIEM/ME.'ALS �� 432 LODGINd Z.� 433 PARKINC3/POLIS 100 q34 pIItFpRE 1,100 a�s oox�s�mvAx x�crs z000 436 RENI'AL CARSlGROUND TRANSP 250 437 MII.EAGE REIIKBURSEMENf 100 492 PRINfINGSERVICES �,� 497 ASSOCIATION DUES �� 1'OTAL SERVICES & CfiARGES 21,315 561 Il�TfF.RFUND - RESIDUAL EQUI!'Y 682 TOTAL INIERFUND - RFSIDUAL EQUITY � 914 DATA PROC SVC - IIVT'ERFUND 4,069 915 DP INCERFiJND SVC - REPIACE 1,730 920 COMMU1vICATlONS SVC - IIVTERFUND Z.b73 921 COMM IlVTERFLJND - REPI.ACE 487 950 FURN/FAC SVC - IIVTERFUND � 951 FURN/FAC IN'CERFUND SVC - REPLACE 1,443 960 LIA&ALTPO INSURANCE • IN'TERFUND 3,592 990 SUPPORT SVC - INTERF[JND 1,675 991 SUPPORT SVC IIJPERFUND - REPLACE � TOTAt. INTEItFUND SF1t{�ICES 22.729 COST CENTER TOTAL �Z.� City of Federal Way, Washington 1994 Adopted Budget Operating Budget ACCOUNT # 001-1100-020-513-10-111 TEMPORARY AELP Narrative: Temporary/pan time help for City Manager's o,,�ice for special projects (80 hours at $10/hour, includes social security). Item Description Council Appropriation Temporary help 863 Total TEMPORARY HELP 863 ACCOUNT � 001-1100-020-513-10-120 OVERTIME PAY Narrative: Overtime pay for Ezecutive Assistant. Item Description 40 hours � $25/hour Total OVERT7ME PAY Council Appropriation 1,000 1,000 ACCOUNT # 001-1100-020-513-10-310 OFFICE SUPPLIES Narrative: O„�`'ice supplies for Ciry Manager, Assistant City Manager and Ezecutive Assistant. Item Description Council Appropriation Supplies: $250 x 3 employees 750 Total OFFICE SUPPLIES 750 ACCOUNT # 001-1100-020-513-10-311 BOOKS, MAPS, �C PERIODICALS Narrative: Subscriptions, publications, and other informasion that will assist the City Manager's o,,�ice with the � day-to-day operations of the City. Item Description Subscriptions, etc. Total BOOKS, MAPS, & PERIODICALS Council Appropriation � 400 400 � � Expenditure Detail 174 � ! � � � � I� 1994 Adopted Budget City of Federal Way, Washington opsmHng sudg�t ACCOUNT # 001-1100-020-513-10-312 OTHER O PERATING SUPPLIES Narrative: Operating supplies for Ciry Manager's o,,�ice, such as film, name badges, frames, etc. Item Description Council Appropriation Supplies 100 Total OTHER OPERAT7NG SUPPLIES 1 � ACCOUNT � 001-1100-020-513-10 318 FOOD � BEVERAGE Narrative: Food, beverages, and related products for City-sponsored meetings and functions of the City Manager's o,,�ice. Item Description Cauncil Agp,�opriation CM share of Management Team activities 1� Paper products 20 Coffee, food for meetings 3 � Total FOOD & BEVERAGE 420 ACCOUNT �Y 001 PROFESSIONAL SERVICES Narrative: Professional services including training contractor, other services dete►mined appropriate for the management of the City. Item Description Manager's office training contractor Council Atroropriation 1,000 Total PROFESSIONAL SERVICES �'�: �' ACCOUIVT # 001-1100-020-513-10-431 PER DIEM MEALS Narrative: Per diem allowance for City Manager, Assistant City Manager and F�ecutive Assistant. Includes costs related to out-of-town conferences, regional meetings, local activities. Item Description City Manager per diem Assistant City Manager per diem Executive Assistant per diem Total P�R DIEM MEALS I � 175 Council Appropriation 1,700 440 200 2,340 Expe�dattun Detail Ciry of Federal Way, Washington 1994 Adopted Budget Operating Budger ACCOiTNT # 001-1100-020-513-10-432 LODGING Narrative: Lodging for City Manager at conferences: 1 AWC, 2 WCMA,1 ICM�1,1 Leadership. Lodging for Assistant City Manager to attend ICMA in Chicago, estimated $ISO/night for 4 nights. Item Description Council Appropriation �� 2,600 Totai LODGING 2,600 ACCOUNT # 001-1100-020-513-10-433 PARKING/T�OLLS Narrative: Parking and toll fees for City Manager, Assistant City Manager and Executive Assistant. Item Description • Council Appropriation Parking/tolls 100 Total PARKING/TOLLS 100 ACCOUNT # 001-1100-020-513- AIRFARE Narrative: Airfare for City Manager to conferences: AWC, WCMA, ICMA, Leadership. Airfare for Assistant City Manager to anend ICMA conference. Item Description Council Appropriarion Airfare 1,100 Total AIRFARE 1,100 ACCOUNT # 001-1100-020-513-10- CONFERENCE/SEMINAR REGISTRATION Narrative: Conference/seminar registrasion for City Manager, Assistant City Manager and Executive Assistant. Includes AWC, WCMA (2), ICMA, Leadership for City Manager; local seminar(s) for Assistant. Item Description Council Appropriation City Manager 1,500 Assistant City Manager 400 Executive Assistant 100 Total CONFERENCE/SEMINAR REGISTRATION 2,000 Expenditure Detail 176 � � � � � 1994 Adopted Budget City of Federal Way, Woshington Opemting Budget ACCOUNT # 001-1100-020-513-10-436 RENTAL CARS/G TRANSP Narrative: Cab fares, car rental related to out-of-town travel for City Manager and Assistant Ciry Manager. Item Descri�tion City Manager, Assistant City Manager ground transportation Total REIVTAL CARS/GROUIVD TRANSPORTATION Council Arn�ropriation 250 250 ACCOUNT # 001-1100-020-513-10-437 MILEAGE REIM B U R S EMENT Narrative: Mileage reimbursement for Ezecutive Assistant. Item Description Mileage reimbursement Total MILEAGE REIMBURSEMENT Council A�uroQriation 100 100 ACCOUNT # 001 PRIlVTING SERV Narrative: Film development, priraing of fori»s. Item Description Printing Total PRINT7NG SERVICES Council Aonro�riation ic�i� �Z�:� ACCOUNT # 001-1100-020-513-10-497 ASSOCIATION D U E S Narrative: Dues and membership cost for City Manager, Assistara City Manager and Executive Assistant. Includes ICMA, WCMA, WTC, and Cham6er of Commercefor City Manager and PSI, NAESfor F�recutiveAssistant. Item Description WCMA (City Manager/Assistant City Manager) ICMA (City Manager/Assistant City Manager) WTC Chambers (City Manager/Assistant City Manager) PSI/NAES (Executive Assistant) Total ASSOCIAT70N DUES 177 Council A�ropriation 100 1,200 200 375 150 2,025 Expenditun Detail City of Federal Way, Washington 1994 Adopted Budget Operating Budget ACCOUNT # 001-5800-020-513-10- PROFESSIONAL SERVICES Narrative: Services to prepare marketing brochure for the City. Item Description Professional services Total PROFESSIONAL SERVICES Council Appropriation 2,000 2,000 ACCOUNT # 001-5800-020-513-10-492 PRINTING SERVICES Narrative: Printing of marketing brochure. Item Description Council Appronriation Printing 3,500 Total PRINTING SERVICES 3,500 ACCOUNT # 001-5800-020-513-10-497 � A DUES Narrative: Membership in Economic Development Council. Item Description Membership in EDC Total ASSOCIATION D UES Expenditure Detail 178 Council ApproQriation 4,000 4,000 1994 MANAGEMENT SERVICES DEPARTMENT Organizational Chart DIRECTOR OF MANAGEMENT SERVICES ADMINISTRATIVE ASSISTANT II ACCOUNTiNG MANAGER SENIOR FINANCIAL ANALYST FINANCIAL ANALYST ACCOUNTANT ACCOUNi1NG TECHNICIAN ACCOUNTING TECHNICIAN RISK/PURCHASING MANAGER PURCHASING COORDINATOR OFFICE 7ECHNICIAN I CITY CLERK DEPUTY CITY CLERK GRAPHICS COORDINATOR I--� LICENSING SPECIALIST ' � � - - - - - - - �----� HEARING EXAMINER SYSTEMS MANAGER NEiWORK COORDINATOR GIS COORDINATOR HUMAN RESOURCES MANAGER GIS TECHNICIAN HUMAN RESOURCES COORDINATOR I---� GIS TECHNICIAN ' � � 1- ------- ----� COMMUNICATIONS City of Federal Way, Washington 1994 Adopted Budget Operoting Budget PURPOSE AND DESCRIPTION The Department of Management Services has as its mission to protect the long term financiai and related systems integrity of the City, to provide City policymakers with the information they neefl to perform their fiduciary responsibilities, and to assist departments in carrying out their financial and operational functions for the citizens of the City of Federal Way. Specific typical functions within the fiscal arena are: pre-audit, post-audit, billing, budget, cash management, central accounting/reporting, debt administration, debt issuance, disbursements, fixed asset management, grants management, intemal audit, inventory, investment management, pension administration, policy analysis and research, purchasing, payroll, revenue collection, and risk management. Also, information systems management, the Ciry Clerk's O�ce functions, the Human Resources division, and comprehensive staff support for budget development are containe� within the responsibilities of this department. EXPENDITURES BUDGET BY PROGRAM (1993/1994) Support to Other Departments Council and Community Support BUDGET BY DIVISION Administration Accounting Purchasing City Clerk Human Resources TOTAL a 1,220,979 $ 789,093 $ 752,457 a 849,642 421,317 410,051 498,540 $ �.,,�20,57� � 1,1$3,64� ! $ �,�ib�,sa� � �.,348,18� $ 183,570 � 192,052 $ 197,875 $ 197,372 315,546 377,026 356,908 439,050 74,278 117,548 120,599 83,063 369,708 354,182 335,387 418,185 277,877 142,841 151,739 210,512 _ _ __ ___ _ __ __ _. __ _ _ ... .. __. _ _ _ _ . .__. _ _ _ _ _ _.. . . __ _ _ _ __ . . _ __ ._ ._. . _ .. . . _ .. ..... _ _ _... . . . TOTAL $:.1,220,�79 $� � ;: $ �.;162,50& $ :`1,3A$, :: 180 [� � � � � �l � � � � � 1994 Adopted Budget City of Federal Way, Washington op�►�g Budg�t BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund Transfer Residual Equity Transfers Interfund Services $ 680,861 � 689,922 $ 684,805 � 794,045 19,465 17,136 15,224 22,626 207,333 182,689 135,617 184,212 99,292 111,800 102,500 148,800 ' 23,983 0 0 0 47,478 19,892 21,032 28,244 142,567 162,210 203,330 170,255 TOTAL $ 1�ZO $; 1 � ��.��a$ � 1,�8,18� FOSITION INVENTORY Mgmt Svcs Director Accounting Manager Risk/Purchasing Manager Human Resources Manager City Clerk Senior Financial Analyst Financial Analyst Accountant Accounting Te�hniciaa Deputy City Clerk Graplucs Coordinator Purchasing Coordinator Human Resources Coord Administrative Assistant II Licensing Specialist Office Technician I Mgmt Svcs Total 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 2.00 1.00 0.00 0.50 1.00 1.00 1.00 0.50 14.00 1.00 1.00 0.25 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 0.75 1.00 1.00 1.00 0.50 15.50 181 0 46 46 46 43 32 28 28 24 24 22 22 21 21 18 8 $ 4,878 4,426 4,426 4,426 3,990 3,132 2,838 2,838 2,571 2,571 2,447 2,447 2,388 2,388 2,217 1,731 s �,3�� 5,620 5,620 5,620 5,049 3,963 3,591 3,591 3,254 3,254 3,096 3,096 3,021 3,021 2,806 2,192 City of Federal Way, Washington 1994 Adopted Budget Opemting Budget HIGHLIGHTS/CHANGES This element of operations will continue to focus methodically on as many of the 22 GFOA-identified functions as possible, all of which are fundamental to sound financial management, as well as information systems, human resources program, and City Clerk's Office service levels. The depth and breadth of these reviews are likely to be limited, however, as daily priorities supplant the longer-term agenda within cunent human resource constraints. In addition, the ability to follow up on any identified potential wlnerabilities will be impaired by human resources spread thinly across short term tasks. The program staff will deliver its best judgments under any circumstances, and will support enhancing the City's local and regional profile whenever possible (e.g. financial communiry, economic development, coordinated jurisdictional financial planning). Though it might appear on the surface that the department's budget has increased $164,500 over the 1993 budget, this is primarily a result of the reallocation of certain program costs and the accommodation of new initiatives or cost increases. Reallocated costs (salaries and fringe benefits, hearing examiner services, pre-printed forms and other city-wide stationery) amount to approximately $102,000. New or unavoidable expenditures include higher election costs, contract negotiation services, tuition pool increase and a desperately nee�ied accountant position, all of which total approximately $62,500. 182 � � � � � � � 1994 Adopted Budget City of Federal Way, Washington operating Budget PURPOSE AND DESCRIPTION This element of operations, comprised of the Director, the Administrative Assistant and the Office Technician, provides departmental planning, organizing, directing, evaluating and control services to achieve departmental objectives in accordance with the City Council and City Manager's direction. Hands�n management and support services are provided to five organizationally segregatefl azeas of Accounting, Risk/Purchasing Management, City Clerk's Office, Human Resources and Information Systems. This program category coordinates and prepares responses to requests for information by other departments, the City Manager, City Council and the public, provides support services w City Council- and City Manager-appointed committees and task forces, and coordinates budget development on behalf of the Ciry Manager. EXPENDITURES BUDGET BY PROGRAM (1993/1994) Support to Other Departments Council and Community Support TOTAL BUDGET BY CATEGORY Personnel Services Supplies Other Services Interfund - Residual Equity Interfuad Services $ 183,570 a 124,919 $ 123,211 $ 117,788 67,135 74,664 80,355 ___ _ . ___ __ ... $ ' 1$3,570 $ 1�,QSZ ' � 14? $ < �97�'�. $ 111,823 $ 132,313 $ 141,649 $ 152,156 3,066 2,590 3,173 2,023 30,486 21,686 19,142 6,483 17,547 1,490 1,050 2,527 20,648 33,973 32,861 34,183 � 183,5'XQ $ 192,OSZ ' � 1g'1,�?5 $ ' �7,�7� ' � 183 City of Federal Way, Washington 1994 Adopted Budget Opemting Budget POSITION INVENTORY Mgmt Svcs Admin Total 2.50 2.50 ffiGHLIGHTS/CHANGFS This element of operations anticipates focusing methodically on as many of the 22 GFOA-identified functions as possible, all of which aze fundamental to sound financial management, as well as Data Processing program and City Clerk's Office service levels. The depth and breadth of these reviews are likely to be limited, however, as daily priorities supplant the longer-term agenda within cunent human resource constraints. In addition, the ability to follow up on any identifierl potential wlnerabilities will be impaired by human resources spread thinly across short term tasks. The program staff will deliver its best judgments under any circumstances, and will support enhancing the City's local and regional profile whenever possible (e.g. financial community, economic development, coordinate� jurisdictional financial planning). As disclosed in the Transmittal letter, the City received a credit rating upgrade in 1993, as well as professional (GFOA) recognition for its 1991 CAFR and 1992 Budget. We also received recent word that the 1993 Budget qualified for the Distinguished Budget Presentation Award, and eamefl the exceptional rating of "especially notable" for its quality as a financial plan. PERFORMANCE MEASURFS Coordinate and produce Proposed Budget within scheduled timeframe. Provide accurate responses to requests for information and service within specified timeframes. Production of Adopted Budget 184 Mgmt Svcs Director 1.00 1.00 0 $ 4,878 $ 7,317 Admin Assistant II 1.00 1.00 , 21 2,388 3,021 Office Technician I 0.50 0.50 8 1,731 2,192 � � 1994 Adopted Budget by Detail Object of Expenditure Department Object Description Dollar Amount 110 SALARIl 8c WAGES 122,916 120 OVER'i'II� & SPECIAI. 1.� TOTAI. SALARIES 1 � � 210 EMPIAYEE PENSIONS 9,�2 211 EMPL BFNBFIT CONT'R1B (MEBT) 5,718 213 MEDICARE CONPRIBLTI'ION 2,470 214 DLSABILLl'Y/SURViVOR 1,410 27A IlVDLJS IN5 & MED AID � 1A0 UNEMPLOYMENf COMPENSATION 1,020 25p HEpLTH 1NS(JRADICB pREM 6,210 ZSl DENCAL INSURANCE 1,622 TOTAL BENEFITS �.� 310 OFFICE SUPPI.iFS � 311 BOOKS MAP3 Jc PERIODICAIS � 352 SMALL OFFICS APPARATUS 200 1'OTAL SUPPI]ES Z.� 410 PROFFSSIONAL SERVICES �� 421 FlRSf CI.ASS POSTAGE Z00 430 TRAVSL dt SUBSISfENCE 20 431 p$R D�?MlMS?Ai C $OS 432 LODQING � 433 PARKING/fOLLS 90 434 AIItFARE � 435 OOTiE�ER/SEI�II�iAR R�(iLS 1.�6 436 RENPAL CARS/GROUND TRANSP Sb 437 MII.EAGE REII�URSEMENl' 2�b 442 LEGAL NOrTICES 25U 492 PRINTING SERVICES Z00 497 ASSOCIATION DUES 384 TOTAL SERVICFS & CHARGFS �� 561 Il�!'ERFIJND - RESIDUAi. EQ[J1T'Y 2,SZ1 TaTAL I1VIERFUND - RFS[DUAL Is'QUITY 2,527 914 DATA PROC SVC - IldI'ERFUND 8,138 915 DP INTERFUND SVC - REPIACE Z,b39 920 OOMMUIVICATIONS SVC - INfERFUND 3,934 921 COMM II1fERFUND - REPIACE 731 950 FURNlFAC SVC - INfERFUND 9,338 951 FURN/FAC II1fERF[JTiD SVC - RE1'LACE 1,455 960 LTAB/ALR�O INSURANCE - Il�TERFCJND 5.388 990 SiJPPORT SVC - II1fERFUND 2,512 991 SUPPORT SVC Il�TI'ERF[JND - REPLACE 48 TOTAL INTIItFUND SIItVICL�'S . 34.183 COST CELV'fER TOTAi. 197,372 City of Federal Way, Washington 1994 Adopted Budget Opemting Budget ACCOUNT #001-1100-041-51410-120 OVERTIME PAY Narrative: Overtime allowance for Administrative Assistant, figured at 60 hours, $23 per hour. Amount requested is 5096 of total cost. Other 5096 is budgeted in program 1200. Item Description 60 hours � $23/hour Total OVERTIME PAY Council Anpropriation 690 690 � � � � � � ACCOUNT �001-1100-041-51410-310 OFFICE SUPPLIES Narrative: � O„�`'ice supplies. Item Description Office supplies �$225 per person 2.5 employees, 50 9b of total cost Total OFFICE SUPPLIES Council Appropriation 282 282 ACCOUNT �1001-1100-041-51410-311 BOOKS, MAPS, dc PERIODICALS Narrative: Periodicals a»d other resource material. Costs shown are 5096 of total. ?he other 504b is charged to program 1200, which will reference this list for supponing detail. Item Description Wall Street Journal Puget Sound Business Journal Barron's The Economist Public Investor Survey of Current Business Economic Indicators Corporate Cashflow Journal of Accountancy GFOA Pension & Ben.'s Update Gvt. Acctg. Standards Series Financial Acctg. Series Gvt. Acctg. Research Bulletin ICMA, GFOA, etc. City & State WordPerfect Inside WordPerfect � Total BOOKS, MAPS, & PERIODICALS Council Appropriation 70.00 22.00 56.50 57.50 27.50 15.00 15.00 37.50 Z5.00 15.00 50.00 70.00 25.00 87.50 15.00 12.00 29.50 630.00 F�pe�diture Detail 186 � � � 1994 Adopted Budget City of Federal Way, Washington opantiag Budger ACCOUNT # 001-1100-041-51410-352 SMALL OFFIC APPARATUS Narrative: Loose furnishings to organize o,,�ice and general reception area Charges shown are 5096 of total cost. Other SO% charged to program 1200. Detail shown here will be referenced in program 1200 Item Descriprion 1 small bookcase Total SMALL OFFICE APPARATUS Council A�n�p 'naaoa 100 100 ACCOUNT # 001-1100-041-51410-410 PROFESSIONAL S ERVICES Narrative: Professional contractors required by the depanment. Requests shown are 504b of total cost. Other 5096 budgeted in. program 1200 which will reference this sheet for detail. Item Description Staff development and training: Management Team share, department, and iadividual develop�ntal training Total PROFESSIONAL SERVICES Council Appropriation 1,000 1,000 ACCOUNT # 001-1100-041-51410-421 FIRST C POSTAGB Natcative: Funds for Federal Express services. Amount requested is 5096 of toral. Other 509b budgeted in program 1200. Item Description Federal Express (8 packages (�SZ� Total FIRST CLASS POSTAGE Council Avoropriation 100 100 ACCOUNT # 001-1100-041-51410-430 TRAVEL d� SUBS I S TENCT Narrative: Requests shown here are 5046 of total cost. Other 5096 is budgeted in program 1200 which will reference this sheet for detail. Item Description Phone calls to office Total TRAVEL & SUBSISTENCE 187 Council Appmpriation 10 10 Expenditun Dttail City of Federal Way, Washington 1994 Adopted Budget Opemting Budget ACCOUNT # 001-1100-041-51410-431 PER DIEM MEALS Narrative: Requests shown here are 509b of total rnst. Other 5096 is budgeted in program 1200 which wi11 reference this sheet for detail. Item DescriQtion WFOA - 3 days � $20/day - Director GFOA - 4 days � $20/day - Director Regional conference - 3 days � a20/day - Director Staff training - 19 (g'� �15 2 conferences/seminars (g�j $10 each - Administrative Assistant Total PER DIEM MEALS Council Appropriation 30 40 30 143 10 253 ACCOUIVT �f 001-1100-041-51410-432 LODGING Narrative: Lodging associated with travel to conferences/seminars. Requests shown are 5096 of total cost. Other SO% is budgeted in program 1200 which will reference this sheet for detail. Item Description Council Appropriation WFOA - 3 days �$60/day - Director 90 GFOA - 4 days �$90/day - Director 180 Regional conference - 2 days �$75/day - Director , 75 Total LODGING 345 ACCOUNT # 001-1100-041-51410-433 PARKING/T�OLLS Narrative: Requests shown are 5096 of total cost. Other 5096 is budgeted in program 1200, which will reference this sheet for detail. Item Description Council Appropriation GFOA, WFOA, Regional conference - Director 35 3 conferences/seminars - Administrative Assistant 10 Total PARKING/TOLLS 45 Expenditure Detail 188 [� � 1994 Adopted Budget City of Federal Way, Washington OpsmKng Budget ACCOUNT # 001-1100-041-51410-434 AIRFARE Narrative: Requests shown are 5096 of total cost. Other SO% is budgeted in program 1200, which will reference this sheet for detail. Item Description Council Appropriation GFOA - Director u Regional conference - Director 62.50 Total AIRFARE 312.50 ACCOUNT # 001-1100-041-51410-435 CONFERENCE/SEMINAR REGISTRATION Narrative: Requests shown are 504b of total cost. Other 5096 is budgeted in program 1200, which will reference this sheet for detail. Item Description Council A,pp�O '�nation WFOA - Director 112.50 GFOA - Director �0•� Regional conference - Director 150.00 2 conferences/seminars � 5100 each - Administrative Assistant 100.00 Total COIVFERENCE/SEMINAR REGISTRATION 612.50 ACCOUNT � 001-1100-041-51410-436 RENTAL CARS/GROUND TRANSP Narrative: Requests shown are 5096 of total cost. Other 5096 budgeted in program 1200, which will reference this sheet for detaiL Item Description Council Appr�priation Regional conference - Director GFOA - $17.50 each way Total REIVTAL CARS/GROUIVD TRANSP 189 25.00 1'7.50 42.50 Expenditure Drtai! Ciry of Federal Way, Washington 1994 Adopted Budget Opemting Budgtt ACCOUNT � 001-1100-041-51410-437 MILEAGE REIMBURSEMENT Narrative: Requests shown are 5096 of total cost. Other 5096 is budgeted in program 1200, which will reference this sheet for detail. Item Descrietion Council Appropriation WFOA - Director 32.50 3 conferences/seminars �$30 each - Administrative Assistant 45.00 Totai MILEAGE REIMBURSEMENT 77.50 ACCOUNT �i 001-1100-041-51410-442 LEGAL NOTICES Narrative: Request shown is 5096 of total cost. Other SO% budgeted in program 1200, which will reference this sheet for detail. Item Description Council Appropriarion Bond sales 125 Total LEGAL NOTTCES 125 ACCOUNT # 001-1100-041-51410-492 PRINTING SERVICES Nartative: Request shown is 504b of total cost. Other 5096 is budgeted in program 120�0, which will reference this sheet for detail. Item Description Council Appropriation Special presentations - slides/transparencies 100 Total PRIIVT7NG SERVICES 100 Expenditure Detail 190 �� 1994 Adopted Budget City of Federal Way, Washington � Opsrat�g Budg� ACCOUNT � 001-1100-041-51410-497 ASSOCIATION DUES : Narrative: Association memberships for Director and Administrative Assistant. Amount requested is 509b of total cost. Other 504b is budgeted in program 1200, which will reference this sheet for detail. Item Description PSFOA Dues - Director GFOA Dues - Dir�tor WFOA Dues - Dir�tor MTA Dues - Directar IMA Dues - Director Notary Assn. Dues - Administrative Assistant Total ASSOCIATION D UES Council Appmoriation 7.50 68.50 20.00 20.00 62.50 13.00 191.50 ACCOUNT # 001-1200-041-51410-120 OVERTIME PAY Narrative: Overtime Pay for Administrative Assistant figured at 60 hours, $23 per hour: Amount requested is 5096 of total cost. Other 5096 budgeted in program I100. Item Description 60 hours at �23/hour Total OVERTIME PAY � �� :,�� 690 690 ACCOUNT # 001-1200-041-51410-310 OFFICE SUPPLIES Narrative: O,,�ice supplies. Amount requested is 50% of total cost. Other 5096 is budgeted in program 1100. Item Descrintion Council Appropriation Office supplies �$225 for 2.5 employees 281 5096 of total cost Total OFFICE SUPPLIES 281 191 ExFend�tun Detail City of Federal Way, Washington 1994 Adopted Budget Opemting Budget ACCOUNT # 001-1200-041-51410-311 BOOKS, MAPS, & PERIODICALS Narrative: Periodicals and other resource materials. Detailed listing provided in program 1100, where other 509b of total cost u budgeted. Item Description Council Approvriation Periodicals and resource materials 630 Total BOOKS, MAPS, & PERIODICALS 630 ACCOUNT # 001-1200-041-51410 352 SMALL OFFIC APPARAT Narrative: Small o„�ice apparatus. Amount requested is 5096 of total cost. Other 5046 budgeted in program 1100. Item Description Council Appropriation 1 small bookcase 100 Total SMALL OFFICE APPARATUS 100 ACCOUNT # 001-1200-041-51410- P SERVICES Narrative: Professional services contractors required by department. Amoura requested is 5096 of total cost. Other 5096 is budgeted in program 1100. Item Descri�tion Staff development and training: Management Team share, department and individual development/training Total PROFESSIONAL SERVICES Council Appropriation i �'�'� 1,000 ACCOUNT � 001-1200-041-51410-421 FIRST CLASS POSTAGE Narrative: � Federal Express funds. SO% of total. Other 5096 in program 1100. Item Description Council Appropriation Federal Express (8 pacicages � $25) 100 Total FIRST CLASS POSTAGE 100 Expenditun Detail 192 , � 1994 Adopted Budget City of Federal Way, Washington ope,nan8 Budga ACCOUIVT # 001-1200-041-51410-430 TRAVEL dc SUBSISTENCE Narrative: Incidental business travel costs. Amount requested is SO% of total cost. Other 5096 budgeted in program 11U0. Item Description Calls to office Total TRAVEL & SUBSISTENCE Council Appropriation 10 10 � ACCOUNT # 001-1200-041-51410-431 PER DIEM MEALS Narrative: Subsistence and meals while attending conferences/seminars. Amount requested is 5096 of total aost. Other 5096 budgeted in program 1100. Item Description WFOA (3 days (g� $20) - Director GFOA (4 days � �20) - Director Regional conference - Director Staff training - 19 (g'j $15 2 conferences/seminars (2 � a 10) - Administrative Assistant Total PER DIEM MEALS Council Avpropriation 30 40 30 142 10 252 ACCOUNT # 001-1200-041-51410-432 LODGING Nartative: Lodging for attendance at conferences/seminars. Amount requested is 5096 of rotal cost. Other 5056 budgeted in program I100. Item Description WFOA (3 days � $60) GFOA (4 days � $90) Regional conference (2 days � $�S) Total LODGING 193 Couacil Appropriarion 90 180 75 345 Expenditun Drtail , City of Federal Way, Washington 1994 Adopted Budget Operating Budget ACCOUNT # 001-1200-041-51410-433 PARKING/TOLLS Narrative: Parking/tolls associated with anendance at conferences/seminars. Amount requested is 5096 of total cost. Other 5056 budgeted in program I100. Item Description Council Appropriation GFOA, WFOA, Regional conference - Director 35 3 conferences/seminars - Administrative Assistant 10 Total PARKING/TOLLS � � � � 45 � ACCOUNT A� 001-1200-041-51410-434 AIRFARE Narrative: Airfare associated with anendance at conferences/seminars. Amount requested is 5096 of total cost. Other 5096 budgeted in program 1100. ' Item Description Regional conference - Director GFOA - Director Total AIRFARE � Council Appropriation 62.50 250.00 312.50 ACCOUNT � 001-1200-041-51410-435 CONFERENCE/SEMINAR REGISTRATION Narrative: Registration fees for conferences/seminars attended 6y Director and Adminrstrative Assistant. Amount requested is 5096 of total cost. Other 5096 budgeted in program 110�0. Item Description WFOA - Director GFOA - Director Regional conference - Director 2 conferences/seminars �� 100 - Administrative Assistant Total COIVFERENCE/SEMINAR REGISTRATlON Council Appropriation 112.50 250.00 150.00 100.00 612.50 Expenditure Detail 194 � � 1994 Adopted Budget City of Federal Way, �Vashington opc,wting audger ACCOUNT # 001-1200-041-51410-436 RENTAL CARS/GROU TRANSP Narrative: Commercial ground transportation associated with anendance at conferences and seminars. dmount requested is 509b of total. Other 5096 budgeted in program I100. Item Descrietion Council App�opriation Regional conference - Director �•� GFOA - Director 17.50 Total REIVTAL CARS/GROUND TRANSP 42.50 ACCOUNT # 001-1200-041-51410-437 MILEAGE REIMBU Narrative: Mileage reimbursements associated with travel on City busi»ess. Amount requested is 5096 of total cost. Other S09b budgeted in program I100. Item Description WFOA - Director 3 !� �30 - Administrative Assistant GFOA - Director Total MILEAGE REIMBURSEMENT Council Anoropriation 32.50 45.00 50.00 127.50 ACCOUNT # 001-1200-041-51410-442 � LEGAL NO TICES Narrative: Amount requested is 5096 of total cost. Other 5096 budgeted in program I100. Item Description Bond sales Total LEGAL NOTICES Council ApproQ'nation 12S 125 ACCOUNT � 001-1200-041-51410-492 PRINT7NG SE Narrative: Amount requested is 50� of total cost. Other SO% is budgeted in program 1100. Item Descrie,tion Slides/transparencies for special presentations Total PRINTTNG SERVICES 195 Council Appropriation 100 100 Expenditun Detail City of Federal Way, Washington 1994 Adopted Budget Opemti�tg Budget ACCOUNT # 001-1200-041-51410-497 ASSOCIATION DUES Narrative: Association dues for Director and Administrative Assistant. Amount requested is 5096 of total cost. Other 5096 budgeted in program 1100. Item Description Council Appropriation PSFOA dues - Director � 7.50 GFOA dues - Director 68.50 WFOA dues - Director 20.00 MTA dues - Director 20.00 IMA dues - Director 62.50 Notary Association - Administrative Assistant 13.00 Total ASSOCIATIONDUES 191.50 Expenditure Detail 196 � � � � � 1994 Adopted Budget City of Federal Way, Washington Opemting Budget , PURPOSE AND DESCRIPTION ' The purpose of the Accounting Division is to provide accurate financial information from which educated judgments can be made on the financial health of the City, and educated decisions can be made by management regardmg Ciry operations. , , r , � , J II This program provides for the preparation of City financial statements, including the monthly financial report to the Council and the Comprehensive Annual Financial Report. It includes expenditure and revenue budget monitoring and revenue projecting. The recording of all accounting entries, the development of new accounting procedures and reports, cash management/protection and control, and budget coordination support are functions of this program. Grant administration is included, which involves financial oversight and assistance provided to grant administrators. Liaison between City staff and the State Examiner as well as related audit costs aze also responsibilities within this program. EXPENDITURES BUDGET BY PROGRAM Support to Other Departments $ 315,546 $ 377,026 $ 356,908 S 439,050 � TOTAL $ ; 315,5� � ; 3?'�;026 � 356 '� t134�6s�Q : BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund Transfers Residual Equity Transfers Interfund Services � 162,457 $ 246,175 S 220,518 � 296,101 5,474 6,272 4,250 5,343 33,707 10,177 13,065 21,805 35,098 40,800 32,000 38,800 23,983 0 0 0 11,390 11,016 13,420 16,755 43,437 62,586 73,655 60,246 TOTAL $. ' 31�,54( $ . .! 377;02f ;$ �S6,9y1�:; � ;+1�9,US� ;; , 197 City of Federal Way, Washington 1994 Adopted Budget Opemting Budget POSITION IlWENTORY Accounting Total 5.00 6.00 ffiGHLIGHTS/CIiANGFS During 1993, the Accounting Division continued to implement new software which will assist in streamlining operations and in meeting the City's accounting and reporting needs. The City received the GFOA's Certificate of Achievement in Financial Reporting for the 1990, 1991, and 1992 Annual Report. The Adopted Budget presented includes a new accountant position. This position will assist with the accounting division's workload and alleviate some of the extraordinary overtime that is currendy required to meet critical deadlines. There are also many projects that have been delayed or not addressed due to insufficient staff. This new position will provide the assistance needetl to maintain the current workload, address special projects, assure compliance with state and national accounting and audit proceflures, and provide the necessary cross-training and backup to the fundamental accounting functions. The 1994 Adopted Budget also reflects increases in supplies and other services due to the change in accounting for support service functions. The budget for miscellaneous payroll supplies, Quadrant System receipts, courier service for mail and bank deposits, and printing of accounting forms and documents has been move� to the Accounting Division from the Support Service Intemal Service Fund. This results in a total increase of $13,900. 198 Accounting Manager 1.00 1.00 46 $ 4,426 $ 5,620 Senior Financial Analyst 1.00 1.00 32 3,132 3,963 Financial Analyst 1.00 1.00 28 2,838 3,591 Accountant 0.00 1.00 28 2,838 3,591 Accounting Technician 2.00 2.00 24 2,571 3,254 � 1994 Adopted Budget Ciry of Federal Way, Washington � ops,�uting Budg�t � PERFORMANCE MEASURES , � Production of CAFR Month-end Closing ' Month-end Repod Distribution Completion of monthly financial report* ' Accounts Payable Processing** � Bank Account Reconciliations 199 ■s � � � w r � � � �� , �� , � � � � � � � � � 1994 Adopted Budget by Detail Object of Expenditure Department Object Description Dollar Amount iio sni.Axrns � wncES �s 111 TEMEORARY HELP 1,� 120 OVER'IIl�: 8c SPECIAi. 3,� To�rnr, s�c�s ui,�s 210 EMPLOYEE PENSIONS 17,646 211 EMPL BENEFtf OONTRIB (MEBI) 12.287 213 MEDICARE CONfRIB[TITON 3,426 214 DISABII.iY'Y/SURVNOR �9 220 IlVD[JS IIVS 6t MED AID 836 ?AO UNENIPLOYMEIVI' COMPENSATION 2,021 7S0 HEAI.Tfi INSURANCE PREM 10,622 251 DF•NTAL IIVSURANCE 4,509 TOTAL BENEF7TS 54,906 310 OFFICE SUPPLIES 1,500 311 BOOKS MAPS.t PERIODICAIS 1,195 312 01T-�R OPERATIIdG SUPPI.IES 1,918 352 SMALL OFFICE APPARATUS 750 1CYfAL SUPPLiFS 5.343 410 PROFFSSIONALSERVICES ZSO 412 GI.ERIC;AI,ICRAFI'SERVICES 3,600 413 NON-GOVf FINANCIAL SERVICE 2,400 420 COMMi]NICATIONS 1?S 431 PER DlElvt/MEAIS 1,010 432 LOD(31N0 1,280 435 CONFER/SEMIIdAR REGts 1,550 437 MQ.EAQE REIl�URSEMENP SSO 490 MLSC SERVIC�ES 8t CHARGES 7?S 492 PRIIII7NOSERVICES 9,228 497 ASSOCIATION DUES 1,087 TOTAL SFAVICFS & CEIARGFS 21,805 519 INT'C�OVT AUDiT SERVICES 3a,000 530 TAXESIASSMNIS - INIC'iOVf 800 TOTAL IlVIERGOVT SERVICES �&� S61 IIV'TERFIJND - ItESIDUAL EQLTIIY 16,755 TOTAL INIERFUND - RESIDUAL EQUITY 16,755 914 DATA PROC SVC - II�T'ERF[JND 14,244 915 DP Il�!'ERFUND SVC - REPLACE 6,329 920 COMMUIVICATIONS SVC -1NTERFtJND 6,557 921 OOMM IId1ERP[JND - REPI.ACE 1,217 950 FURN/FAC SVC - II�TTERFCTND 15,564 951 FURN/FAC INT'ERFUND SVC • REPIACE 3,089 960 LiAB/ALTI'OINSURANCE-IIVTERFUND 8,980 990 SUPPORT SVC - INTERFUND 4,187 991 SUPPORT SVC INIERFUND - REPLACE 79 TOTAL INTERFUND SEItV(CFS �,� COST CENTER TOTAL 439,050 Ciry of Federal Way, Washington 1994 Adopted Budget Opemti�cg Budget ACCOUNT # 001-1100-042-51423-111 TEMPORARY HELP Narrative: Provide clerical assistance in the daily operations and to provide backup during vacations. Utilize temporary pool for these projects that cannot be completed by volunteers. Item Description Council Appropriation Clerical support (150 hours � �10) 1,500 Total TEMPORARY HELP 1,500 ACCOUNT # 001-1100-042-51423-120 OVERTIME PAY Narrative: To cover special projects and high work loads for accounts payable and payroll. Hourly ov�ertime rate includes FWRS and pension benefits. Item Descrivrion Council A,ppropriation A/P and P/R overtime 150 hours (g'� $24/hour 3,600 Total OVERT7ME PAY 3,600 ACCOUNT # 001-1100-042-51423 310 OFFICE SUPPLIES Narrative: Cost of specialized and routine supplies to support accounting operations. Item Description Council Appropriation Office supplies for six staff �$250/each 1,500 Total OFFICE SUPPLIES 1,500 Expenditure Detail 202 ' ' ' � � �J , � ' 1994 Adopted Budget City of Federal Way, Washington Operad�g Badget ACCOUNT # 001-1100-042-51423-311 BOOKS, MAPS, � PERIODICALS Narrative: Books and subscriptions used as reference material for accounting operations. Item Description GFOA subscriprion service Miller GAAP Guide (3 (g� $50) 1994 GAAP Codification (2 � S40) Wa11 Stre�t Joumal GAAFR Review PSMLA monthly publication ($25/month) AICPA/GASB books and subscriptions GASB subscriptions - Accountant Total BOOKS, MAPS, & PERIODICALS Council Appropriation 100 150 80 140 55 300 250 100 1,175 ACCOUNT J� 001-1100-042-51423-312 OTAER OPERATING SUPPLIES Narrative: Accounting supplies that will be used for City-wide nse Item Description Window envelopes (6 boxes) Green bar paper Q�adrant receipt paper Total OTHER OPERATING SUPPLIES Council App,�opriation 150 1,668 100 1,918 ACCOUNT � 001-1100-042-51423-352 SMALL OFFICB APPARATUS Narrative: Small o,,(�`'ice equipment needed to perform the accounting operasions and for adequate filing of records. Item Description Council App%Qriation Storage cabinet (2 � $17� Replacement calculators (2 � �125) Calculator - Accountant Total SMALL OFFICE APPARATUS 203 350 250 150 750 Expenditure Detail City of Federal Way, Washington 1994 Adopted Budget Opemting Budget ACCOUNT � 001-1100-042-51423-410 PROFESSIONAL SERVICES Narrative: Sta„�`'development services. Item Description Council Appr�opriation Accounting portion of staff development 250 Total PROFESSIONAL SERVICES 250 ACCOUNT # 001-1100-042-51423-412 CLERICAL/CRAFl SERVICBS Narrative: To provide paraprofessional and professional co►�erage during vacation and other absences. Item Description Paraprofessional (80 hours � $20/hour) Professional assistance (80 hours (g'� $25/hour) Council Appropriation 1,600 2,000 Total CLERICAL/CRAFT SERVICES 3,600 ACCOUNT # 001-1100-042-51423-413 NON-GOV FINANCIAL SERVICES ' Narrative: ' Courier service for mail and bank deposits. Item Description Courier service (12 months � a200/month) Council Appropriation 2,400 Total NON-GOVT FINANCIAL SERVICES 2,400 ACCOUNT # 001-1100-042-51423-420 COMMUNICATIONS Narrative: To provide Federal Ezpress mailing for the CAFR, budget a»d other misceZlaneous documents. Item Description Council Appropriation Federal Express charges 125 Total COMMUNICATIONS 125 Expenditure Detail 204 � , 1994 Adopted Budget City of Federal Way, Washington Opemtlitg Budgtt ACCOUNT # 001-1100-042-51423-431 PER DISM 1 � Narrative: Meal costs for accounting sta�`' attending professional business meetings and other workrhops. ' Item Description Council Agpropriatioa , WFOA - 2 staff Northwest Government Institute - 2 staff WMTA - 2 staff PSFOA - 4 staff , Regional offsite training per diem Per diem - Accountant Total PER DIEM MEALS ' 120 120 120 500 100 50 1,010 ACCOUNT A� 001-1100-042-51423-43Z LODGING Narrative: Lodging costs for acrnunting sta,,�`' attending professional business meetings and training away from tht Puget Sound area. Item Descrintion Council Appronriation WFOA - 2 Staff (S80/night) 480 Northwest Government Institute - 2 staff ($80/night) 48� WMTA - 2 staff 320 Total LODGING 1,280 ACCOUNT # 001-1100-042-51423-435 CONFERENCE/SEMINAR REGISTRATION Narrative: Registration costs for accounting sta,,�`'panicipating in business related professional seminars and training. Item Description Council Appropriation WFOA - 2 staff WMTA - 2 staff Northwest Government Institute • 2 staff Regional offsite training - 5 staff WFOA Training - Accountant Total CONFERENCE/SEMINAR REGISTRATION 350 150 450 500 100 1,550 205 Expenditure D�etail City of Federal Way, Washington 1994 Adopted Budget Operating Budget ACCOUNT # 001-1100-042-514-23-437 MILEAGE REIMBURSEMENT Narrative: Accounting sta„8`'reimbursemera for using personal vehicles on City business including seminar anendance ('f City vehicle is not available). � Item Description Council Appropriation WFOA - 2 staff ' 100 WMTA - Z staff, 1 car 100 PSFOA 100 Regional offsite training - 5 staff 100 Northwest Government Institute - 2 staff 100 WFOA Training - Accountant 50 Total MILEAGE REIMBURSEMEIVT 550 ACCOUNT # 001-1100-042-51423-490 MISC SERVICES dc CFIARGES Narrarive: Review fees for CAFR and budget document certificcuion. Item Description GFOA CAFR review fee GFOA Budget review fee Totai MISC SERVICES & CHARGES ACCOIJNT # 001-1100-042-51423-492 Council Appropriation 425 300 725 PRINTING SERVICES Narrative: Cost of preprinted forms and publishing of o,,�`'icial documeras as identified below. Item Description Council Appropriation CAFR (125 copies) 938 Budget (200 copies) 3,000 Preliminary budget (100 copies) 1,500 Payroll stubs (3 boxes) 80 Payroll checks (2,000) 660 Accounts Payable checks (5,500) 900 W-2 forms (300) 100 Timesheets (12,000) 1,200 Notebooks & binders for preliminary budget 700 1099 forms 150 Total PRINTING SERVICES 9,228 Expenditure Detail 206 1994 Adopted Budget City of Federal Way, Washington Opemt�cg Budget ACCOUNT # 001-1100-042-51423-497 ASSOCIATION D Narrative: Professional association dues for accounting sta,,�: Item Description Council Appr�priation WFOA - 5 staff `� GFOA - 2/3 Agency fee 26� WMTA - 2 staff 30 PSFOA - 5 staff • 75 IMA 100 AICPA 1 � WSCPA 1 � PSFOA - Accountant 15 Total ASSOCIATIONDUES 1,087 ACCOUNT # 001-1100-042-51423-519 MISC PROFESSIONAL SVS INTERGOV Narrative: State audit costs for the annual financial examination. Item Description Council App,�opriation State audit costs 38,000 Total MISC PROFESSIONAL SYS-INTERGOV 38�� ACCOUNT # 001 TAXES/ASSESSMENTS INTERGOVT Narrative: State B&O taxes on City sales, mostly related to revenues from recreation activities. Item Descri,ption Council Appropriation State B& O taxes 8 � Total TAXES/ASSESSMENTS INTERGOVT 8 � 207 Fxpenditure Detail i � � i � � � � � � � � � � � � � � o , �• � � [� ' � � 1994 Adopted Budget City of Federal Way, Washington Opsmting Budgu ' PURPOSE AND DFSCRIPTION The Purchasing Coordinator helps departments plan, direct and control the selection of the most cost ' effective materials, supplies, services. Purchasing assists departments in the formal bid process and provides information about state mandated bid requirements. E%PENDI'I'[7ItES BUDGET BY PROGRAM Support to Other Departments $ 74,278 $ 117,548 � 120,599 $ 83,063 _ ; � TOTAL : $ ;: 74,�27$ $ .; ��'Tr $� 12� $ ` : &�,Qf�<:>.:s � � 1 � BUDGET BY CATEGORY Personnel Services Supplies Other Services Iaterfund - Residual Equity Interfund Services a 50,489 a 83,876 $ 87,376 a 48,887 3,226 900 450 1,746 9,212 11,555 11,555 16,985 2,085 582 504 478 9,266 20,635 20,714 14,967 TOTAL � ; '��L � ;; 117;54� $ 12� S� ; � ; 8:�,�3 ;; >.. : .: : : ;:.: : :::::: ::<::.:: .. ....:, ........... ..:........ . ...::. ......: ...:>::. ±....... :.; POSITION INVENTORY Purchasing Total 1.50 1.00 ' 209 Risk/Purchasing 1.00 0.25 46 $ 4,426 � 5,620 Manager 0.50 0.75 22 2,447 3,096 Purchasing Coordinator City of Federal Way, Washington 1994 Adopted Budget OperotiRg Budget ffiGHLIGHTS/CHANGFS The Purchasing Division will continue to place an emphasis on improving and streamlining centralized purchasing. A continued emphasis will be placed on establishing formal policies and procedures with particular attention to selection and use of vendors. Establishing and maintaining good working relations with the local business community will continue to be a prioriry. PERFORMANCE MEASURFS Process incoming purchase orders within 5 days of receipt. Respond to reported equipment malfunctions by scheduling repairs and/or authorizing service within four (4) hours of notification. Develop a commodity list and train staff in its use. 0 21� 1994 Adopted Budget by Detail Object of Expenditure Department Object Description Doilar Amount � ' 110 SAIARIES 8c WAGES 111 TEMPORARY E�?LP 120 OVER'I'II�YAY TOTALSALARIES 210 EMPLOYEE PENSIONS 211 EMPL BENEFl1' CONTRffi (11�BT) 213 MEDICARE CONTRIBU'I'ION 214 DLSABIIdPY/SURVNOR 2Z0 IlVDLJS INS 8c MED AID 240 UNEMPLOYMENT COMPENSATTON 250 HEALTHINSURANCEPREM ?Sl DENTAL IIVSURANCE TOTAL BENEFIT3 310 OFFICE SLTPPI�?S 311 BOOKS MAPS & PERIODICAI.S 352 SMALL OFFICE APPt1RATUS TOTAL SUPPLIL�'S 410 PROFESSIONAL SERVICES 431 PER DIF.M/MEAIS 432 LODGING 433 PARKING/I'OLLS 434 AIRFARE 435 CONFF.R/SEMINAR REGIS 436 RENTAL CARS/(3ROUND TRANSP 437 MII,EAOE REIIrffiURSEMENf 4t2 LECAL NOrlTCES aso x�rams nrm Man�rt�taxcs 492 PRIN1�iG SERVICES 497 ASSOCIATION DUES TOTAL SIItVICFS & CHARGFS 561 II1!'ERFCJND • RESIDUAL EQUITY 1'OTAL INTERFUND - RFSIDUAL EQUITY 914 DATA PROC SVC - IIV'TERFUND 915 DP IlVTERFUND SVC - REPIACE 920 OOMMUIVICATIONS SVC - II�TTERFUND 921 COMM IIVT'ERF[JND - REPLACE 950 FURN/FAC SVC - IlVTERFUND 951 FURN/FAC IIVTERFCJND SVC - REPLAGE 960 LiAB/AVPD INSURANGE - II�ERFUND 990 SUPPORT SVC - INTERFUND 991 SUPPORT SVC IIVTERFUND - REPIACE TOTAL INTERFUND SFRVICFS COST CENTER TOTAL 37,628 800 z000 2,807 1,957 546 554 139 312 1,354 790 ?SO 1,016 480 uo iso 500 25 350 700 30 70 �� isoo 9,135 275 478 3,052 1,049 1,311 ?A4 �� 436 1,7% 837 16 40,428 8,459 1,746 16,985 478 14,%7 83,063 , City of Federal Way, Washington 1994 Adopted Budget OpemtiRg Budget ACCOUNT # 001-1100-043-518-40-111 TEMPORARY AELP Narrative: This account is to provide clerical support in daily operations a»d to provide backup during mcation (temporary pool). Item Descri,ption Temporary help (80 hours � $10/hour) Total TEMPORARY HELP Council Appropriation 800 800 ACCOUNT �{ 001-1100-043-518-40-120 OVERTIME PAY Narrative: This account is to cover special projects and high work load. Item Description Overtime Total OVERT7ME PAY Council Appropriation 2,000 _ 2,000 ACCOUNT # 001-1100-043-518-40-310 OFFICE SUPPLIES Narrative: Purchasing Coordinator o„(j`'tce supplies. Item Descrigtion Office supplies Total OFFICE SUPPLIES Council Appropriation 250 250 ACCOUNT # 001-1100-043-518-40-311 BOOKS, MAPS, dE PERIODICALS � Narrative: This account will supply the Purchasing Manager a»d suppon sta,,(�`'with continuing knowledge. � Item Description Council Appropriation Reference books-Thomas Register 200 � Times Community News (4 � $42) 168 Morning News Tribune (3 (� $96) 288 Seattle Times (3 (g� $120) 360 � Total BOOKS, MAPS, & PERIODICALS 1,016 � 212 � �I � �i 1994 Adopted Budget Ciry of Federal Way, Washington opemting Budga ACCOUNT � 001-1100-043-518-40-352 SMALL OFFICE APPARATUS �� - Narrative: This account will provide fu»ds for improving our mail distribution centen Item Description Council Appropriation Mailroom table w/shelf & pull out space 480 Total SMALL OFFICE APPARATUS 480 ACCOUNT # 001-1100-043-518-40-410 PROFESSIONAL SBRVICES Narrative: This acrnunt will furul professional services required by the purchasing division to improve service deliv�y. Item Description Council Annropriation Staff development and training �� Total PROFESSIONAL SERVICES u� ACCOUIVT # 001-1100-043-518-40-431 PBR DIEM MEALS Narrarive: ?his account is to aover the cost of ineals associated with purchasing associat�d meetings, seminars and the Annual Conference. Item Description Council App,�opriation TiIGP lunches (S (g� $10) 50 Meals NIGP Conference (5 � �20) 1� Total PER DIEM MEALS 150 213 City of Federal Way, Washington 1994 Adopted Budget Operoting Budget ACCOUNT I� 001-1100-043-518-40-432 LODGING Narrative: ?his account is to cover costs for lodging during the 1VIGP Annual Conference. Item Description Lodging (5 days (g� 100) Total LODGING Council Appropriarion 500 S00 ACCOUNT # 001-1100-043-518-40-433 PARKING/?�OLLS Narrative: This account is to cover costs for parlcing while attending seminars, meetings and conferences. Item Description Council Appropriation Parking (5 (g'� $5/each) ZS Total PARKING/TOLLS ZS ACCOUNT # 001-1100-043-518-40-434 AIRFARE Narrative: This account is to cover costs for airfare associated with the 1994 Annual Conference in Milwaukee, Wisconsin. Item Description Council Appropriation Airfare (NIGP Annual Conference) 350 Total AIRFARE 350 ACCOUNT # 001-1100-043-518-40-435 CONFERENCE/SEMINAR REGISTRATION Narrarive: This account is to provide registration funds for the purchasing sta,,�`'to anend conferences and seminars. Item Description Council Ap,propriation NIGP Conference 300 Public Purchasing seminar 400 Total CONFERENCE/SEMINAR REGISTRATION 700 214 r� � I � � � I � 1994 Adopted Budget City of Federal Way, Washington OpsrotlRg Budget ACCOUNT # 001-1100-043-518-40-436 RENTAL CARS/GROUND TRANSP Narrative: This account is to provide funds to cover ground transportation associated with out of town travel. Item Descri,gtion Ground transportation Total REIVTAL CARS/GROUND TRANSP Council App,�opriation • 30 30 ACCOUNT # 001-1100-043-518-40-437 MILEAGE REIMBURSEMENT Narrative: This account is to provide funds for mileage associated with training and other City business if no City vehicle available. Item Description 250 miles per year �j.28/mile Total MILEAGE REIMBURSEMENT Council Appropriation 70 70 ACCOUNT � 001-1100-043-518-40-442 LEGAL NOTICES Narrative: � This account is to provide funds for publicasion of requests for proposals bids or for sate of surplus properry. Item Description Daily Joumal of Commerce (20 ads (g'� $100) Federai Way News (20 ads (g'� $100) Total LEGAL NOTTCES Council Approoriation 2,000 2,000 • � �:� ACCOUNT � 001-1100-043-518-40-480 REPAIRS AND MAINT�NANCF Narrative: This account wiU provide funds for other equipment maintenance and repairs. Item Description TV, VCR, camcorder, overheads and camera repairs Total REPAIRS A1VD MAINTENANCE Council Appropriation 1,500 1,500 I , 215 City of Federal. Way, Washington 1994 Adopted Budget Operating Budget ACCOUNT � 001-1100-043-518- PRINT7NG SERVICES Narrative: This account is to provide funds for printing purchasing brochures, purchase orders, and related items-all which serve as City-wide support function. Item Description Council A,ppropriatioa Purchase orders (6,500 � $ .15) Bid documents (12S (� $8.75� Retainage agreements Purchasing brochures Letterhead Matching eavelopes Matching 2nd sheet (20,000 2x/year (g'� a200) W}rite recycled envelopes (30,000 2x/yesr $333) Business cards Enclosure cards Greeting/thank you cards Return address mailing labels (10,000 (g'� .03) 975 1,094 100 S00 1,280 1,730 . 400 666 1,650 110 330 300 � Total PRINTING SERVICES 9,135 ACCOUNT # 001-1100-043-518-40-497 ASSOCIATION DUES Narrative: This account is to provide funds for national and local purchasing association dues. Item Description Association dues (I�TIGP National) I.ocal chapter 1vIGP (2 � �25� Total ASSOCIATTONDUES Council Appropriation 22S 50 275 216 � � � 1994 Adopted Budget City of Federal Way, Washington Opemting Budger PURPOSE AND DESCRIPTION � � � � � �'/ � To act as clerk and provide legislative support to the City Council; to coordinate voter registration and elections for the City; manage the City-wide records management program; administer and enforce the City license and registration programs, record and maintain the o�cial City records and files; coordinate the on-going codification of City ordinances; supervise and coordinate the land use hearing examiner program; provide graphic services and forms management to City staff projects and programs; and perform other special projects as assigned. EXPENDITURFS BUDGET BY PROGRAM Council and Community Support $ 369,708 $ 354,182 S 335,387 $ 418,185 � TOTAL S 369,?08 � 354;18� �► �35,�8T; $ <:418,�:$5 ;; BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund - Residual Equity Interfund Services $ 176,617 $ 139,084 $ 138,449 $ 190,495 3,502 2,874 3,301 3,350 75,332 90,806 71,973 74,368 73,979 71,000 70,500 110,000 0 5,402 5,19'7 2,527 40,278 45,016 45,967 37,445 TOTAL � ; 369,�0� $ 35�;18Z � 33�,389' '� >�1$�1$S , � 217 City of Federal Way, Washington 1994 Adopted Budget Optmting Budgec POSITION INVENTORY City Clerk Deputy City Clerk Graphics Coordinator Licensing Specialist City Clerk Total 1.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 3.00 4.00 43 24 22 18 $ 3,990 2,571 2,447 2,217 S 5,049 3,254 3,096 2,806 ffiGHLIGHTS/CIiANGFS Added the land use hearing examiner program and move� items from support services budget to City Clerk's budget. These items, previously budgeted out of intemal services, include the graphics coordinator position and off-site storage. Microfilming, which had been in internal services, will not be funded in 1994. � 218 1994 Adopted Budget City of Federal Way, Washington Operatu�g Budger PERFORMANCE MEASURES Prepare and distribute Council meeting minutes at the next regular meeting. Enter Council meeting actions into Legislative Index within 30 days after approval of minutes. Issue monthly Contract/Agreement Status RepoR to all departments with contract activity. Complete City codification and coordinate quarterly updates. Continue issuance of licenses and registrations and continue consistent enforcement for aon-campliance. Complete graphics projects in timely and prioritized manner. Supervise and coordinate Laad Use Hearing Examiner program. 959b � 1009b � N/A � 10096 � N!A �+596 100 % I 100 % I N/A I 100 % I N/A � 0 90 % I 100 % I N/A � 100 96 � N/A � 0 100% I 10096 � N/A � 100% � N/A � 0 N/A I 10096 I N/A � N/A � N/A � N/A N/A I 10096 I 1009b i N/A I N/A � N/A N/A I 1009b I 10095 I N/A � N/A � N/A Microfilming City records delayed due to unanticipated workload; i.e., Hearing Examiner Program 219 � � � � '� w -�� ar� � � t.�► � � ar� � , �� , �Ir� r �t .r � � '� � � I� 1994 Adopted Budget by Detail Object of Expenditure Department Object DescriPUan Dollar Amount 110 SAIARIFS & WACiES 153,366 111 TEMPORARY HELP 2�000 TOTAL SAiaRIffi �•� 210 EMPIAYEE PF.NSIONS 11,441 211 F1rII'L BENEFIT OONTRIB (I�T) 7,974 213 bIEDICARE (70NTRiBUTION Z.� 214 DISABII.iPYISURVNOR � 27A IIJDiJS 1NS dc bIBD AID � ?AO UNEMPLOYMENC COMPENSATiON i.� 250 FIF.AI.Tfi IIISURANCE PREM �+� 251 DENfAL 1NSURANCE 1.818 1�OY'AL BIIV6FITS 35,129 330 OFFICES[JPPI..h�S'S 1,450 311 BOOKS MAPS dc PERIODICAiS 950 312 01I�R OPERATII�TQ SUPPI.TES � 319 REYAIIi It MAlNf SUYPI.IES � 352 SMALLOPFICEAPPARATUS � TOTAL SUPPLICLS �� 410 PROFESSIONALSERVICES � 422 BULK GLASS POSfAGE � 431 PERDIE ML � 432 LODCilNCi � 133 PARKIN(3/POLLS � 434 AIItFAR� 420 435 OOrfFF.R/SEMQ�IAR REC�LS 1 +� 436 � RF.NPAL CARS/GROUND TRANSPORT 25 437 MQ�+AOE REIlrIBURSEMFNI' � 140 ADVF.R'I7S1NiQ 3 +� 442 LEGAL NORICFS � 443 ORDINANCE PUBLICATION 1,� 452 OPERATII`1C� RF.NTALS/L.EASFS �.i� 4!0 REPAIIt & MA1Nl'ENANCE SVCS � 490 MLSC SERVICF� & CIiARGES 150 492 PRINPIIdOSF.RVICES 9,900 497 ASSOCIATION DUFS � 'POTALSERV(CFS d� CHARGP� �� 511 BLECITON SERVIC�ES -1NTP('�OVT 110,000 'POTAL INIERGOVTSFAVIC&S 110,000 561 II�T!'ERFt)ND - RBSIDUAL EQUII'�! �� 'POTAL INTERFUND - RFSIDUAL EQUf1Y � 914 DATA PROC SVC - Il1fERFUND a 915 DP IIITERF[JND SVC - REPIACE 3,�1 9Z0 OOMMUN[CATIONS SVC - IIV'TERFUND 3.934 921 COMM II�CERFUND - REPI.ACE 731 950 FURN/FAC SVC - IlVTERFUND 9 .� 951 F[JRN/FAC IN'CERFUND SVC - REPIACE �� 960 LiAB/AV!'O INSURANCE - IIITERFUND S.� 990 SUPPORTSVC-IIdPERFUND 2,512 991 SUPPORT SVC D�TI'ERFUND - REPIACE 715 TOTAL IlV1'IItFUND SF1tVICFS 37,145 C ��. ro . l .� 418.185 I� Ciry of Federal Way, Washington 1994 Adopted Budget opemting Budgsr ACCOUNT �t 001-1200-044-511-70-511 ELECTION SERVICES-INTERGOVT Narrative: Registration mai�rtenance 40,U00 uoters �,�1.50 each etection costs for bond issue on Novsmber ballot. Item Descriprion Registration maintenance Bond issue election costs Total ELECT70N SERVICES-IIVTERGOVT Council Aovropriation 60,000 50,000 110,000 ACCOUNT # 001•1200-044-51430.310 OFFICE SUPPLIES Narrative: General o„�ic�e supplies including Hearing Examiner supplies, Ciry Ckrk and Deputy City Clerk at $250 each. Item Description Office supplies for 2 staff members Total OFFICE SUPPLIES Council Appropriation 500 500 ACCOUNT � 001-12110-044-51430-312 OTAER OPERATING SUPPLIES Narrative: 20�0 cassette tapes � x2.50 each for council meeting and I�IC hearings; name plates for council c)wmbers $S0; required supplies for hiEX and/or Council such as 6inders �250. Item Description Council App�,opriation Other operating supplies ?00 Total OTHER OPERATING SUPPLIES 700 ACCOUNT � 001-12110-044-51430 319 REPAIR & MAINT SUPPLIES Narrative: Parts for cassene tape reforniatter: Item Description Council .�ppropriation Repair and maintenance supplies 200 Total REPAIR & MAl1VT SUPPLIES 200 � � � � Expenditun Detail � � � � � I� 1994 Adopted Budget City of Federal Way, Washington ops,�ling Budgu ACCOUNT A� 001-1200-044-51430-410 P R O FESSIONAL SERVICES Narrative: ' HEX services/$90/hour, for 24 hearings (g'� 12 hours/hearing, $25,920 HEX ckrical at htarings �T20, HEX recommendation preparation $9,600 copy work $600 arrd postage $500. Coun reporter services/HEX and Council, 60 hours x$SS & 1,500 pages �$4/page. �� . �� •� Hearing Examiaer services Coiut reporter service.s Total PROFESSIONAL SERVICES � � �. �rs!�!1�:_�� 37,340 4,000 41,340 ACCOUNT # 001-1200-044-51430-431 PER DI�M MEA Narrative: Meals for Depury City Clerac at regional professional training sessions, 3 days x s20 per day. Item Description Per diem meals Total PER DIEM MEALS � � �r�i��:_s�l� w 60 ACCOUNT � 001-1200-044-51430-433 PARKING/ Nartative: Parking costs for ngional professional training sessions for Dep�uy City Ckrk Item Description Parking/wlls Total PARKING/TOLLS . �� _�.i�� 2� � ACCOUNT �Y 001-1200-044-51430-435 CONFERENCTs/SEMINAR REGISTRATION Narrative: Regional professiohal training sessions for Deputy City Ckrk Item Description Conference/seminar registration Total COIVFERENCE/SEMINAR REGISTRATION ,� _!h ��i��r�� 200 200 � �3 � �Exptnd�tun Iktail � City of Federal Way, Washington 1994 Adopted Budget Operoting Budget ACCOUNT # 001-1200-044-51430-437 MILEAG REIMB Narrative: Mileage for use of personal car if City �hicle unamilable 200 miles x.28 for Deputy City Clerk Item Description Council Appropriation Mileage reimburse�nt 56 Total MILF.AGE REIMBURSEMENT 56 ACCOUNT A� 001-1200-044-51430-440 ADVERTISING Nartative: Ciry Council »ieeting agenda display ads �2,500 Item Description Council A��gnriation Advertising Total ADVERTTSING 2,500 2,500 ACCOUNT � 001-1200-044-51430�42 LEGAL NOTICES Narrative: Legal ad►+ertuing for City Council meetin8 kSally required notices such as strea vacations, land use and budga and requirad notices for HEX hearings. Item Description I.egal notices Total LEGAL NOTICES � � � . . i�� 2,800 2,800 ACCOUNT �1001-1200-044-51430-443 ORDINANCE PUBLICATION Narrative: Ordinance summary publication as required by law.. Item Description Ordinance publication Total ORDINANCE PUBLICAT70N Council Appr�priation 1,000 1,000 � � � � � � � Expenditun D�etail 224 . �, � � � � I� 1994 Adopted Budget Ciry of Federal Way, �Vashington operoting Budget ACCOUNT � 001-1200-044-51430-452 OPERATING RENTALS�LEASES Narrative: O„8`'site storage unit for o,,�site starage unit for public records only - annual kase $2,160 (IS x 15, $1�/month). Item Description Operating r�tals/leases Total OPERATING RENTALS/I.EASES Counc_ il Aonrotmatioa 2,160 2,160 ACCOUNT � 001 REPAIRS AND MAINTENANCB Narrative: Maintenance contract on Council Chambers tape reonnler $400 labor cnsts for tape reforniatter a+ul othe►' equipmera $250. Item Description Repairs and mainteaance Council A�nnriation 650 Total REPAIRS AND MAINTENANCE 650 ACCOUNT # 001-1200-044-51430-490 MISC SERVICES � CBARGTsS Natrative: Coririer delivrry service for sta,,�`' reports or supplemental info»narion from sta�`', appellants and/rn' cipPlicants, to Hearing E�raminer. Item Description Courier service Total MISC SERVICES & CHARGES � � .��_�� 150 150 ACCOUNT � 001-1200-044-51430-492 PRINTING SERVICES Narrative: Councit meeting packet printing $300/month; HEX printing projects such as brochure, "Grride to Public Hearings" and costs for preparation of documents in appealed/c3eallen8ed HEX decisions. � Item Description Printing services - Council Printing services - HEX Total PRIIVT7NG SERVICES I� � Council App�opri�tion 3,600 1,000 4,600 Expenditun D�etail City of Federal Way, Washington 1994 Adopted Budget ope,nting Budget ACCOUNT # 001-1200-044-514-81310 OFFICE SUPPLIES Narrative: General o,,�`'ice supplies for Licensing Specialist. Item Description Office supplies Total OFFICE SUPPLIES Council Appropriation 250 250 ACCOUNT # 001•1200-044-514-81-422 BULK CLASS POS Narrative: Post D„�ce charge for bulk mailing of Ciry forms inclr�ding licenses, renewals and applications. Item Description Bulk class postage Total BULK CLASS POSTAGE Council Appropriation S00 S00 ACCOUNT � 001-1200-044-514-81-431 PER DIEM MEALS Narra6ve: Meals for Lic�ensing Specialist anending regional professional training sessiorrs, 3 days at �20 per day. Item Description Council ADnro�riation Per diem meals � Total PER DIEM MEALS � ACCOUNT # 001 P��G�� Narrative: Parking costs for regional professional training session.r for Licensing Specialist. � Item Description Council Appr�priation Parlang/tolls 20 Total PARKING/TOLLS 20 Farpenditun D�etail 226 � � I� 1994 Adopted Budget City of Federal Way, N�ashington oParning Budg� ACCOUIVT A� 001-1200-044-514-81-435 CONFERENCfi/SEMINAR REGISTRATION Narrative: Regional projessional training session for Licensing Specialist. Item Descriprion Conference/seminar registration Total COIVFERENCE/SEMIN�lR REGISTRATTON 200 200 ACCOUNT #� 001-1200-044-514-81-437 MILEAGE REIMBURSls'MB'NT Narrative: Mileage for use of personal car if City vehicle unavailable 100 miks x.28 for Lic�ensing Specialist. Item Description Mileage reimburse�nt Total MILEAGE REIMBURSEMENT 28 28 ACCOUNT # 001-1200-044-514-81-492 PRIN77NG SERVICES Narrative: License forms and other related printed materials and forns for business registrations, adult enttrtaiiuntnt, pawnbmker/second hand dealers, tanporary businesses, false alarms and right-of-way acstvittes, ac. Item Descriptioa Printing services Total PRINT7NG SERVICES 3,000 3,000 ACCOUNT # 001-1200-044-514-89-111 T$M��Y g �'� Narrative: 200 �nurs x$10 for temporary help, from pool, for mcation and sidc leave cov�erage, in Ciry Clerlc div3s�on, and, for projects that cannot be done by v�vlunteers. Item Description Temporary help Total TEMPORARY HELP .� � : JJi �� '_�� i • �� s!�� .��• � � � _� �� _-��,�� Z,000 2,000 227 Expetedihirr Iktail � City of Federal Way, Washington 1994 Adopted Budget opemting Budgu ACCOUNT � 001-1200-044-514-89 310 OFFICE SUPPLIES Narrative: General o„�`'ice supplies for City Clerk $250. Scrapbookc and related materials for news clipping reteraion used by v�vlunteers $200. Item Description Office supplies Total OFFICE SUPPLIES Council Ap�priation 450 450 ACCOUNT � 001-1200-044-514-89 311 B00%S, MAPS, dc PERIODICALS Narrative: King Counry Code annual update service �1 A0, WAC �350, RCW a250, and other infornration necessary for City ClerAc division fundion. Item Description Books, maps & periodicals Total BODKS, MAPS, & PERIODICALS Council ppr�priation 850 850 ACCOUNT # 001-1200-044-514-89-410 � PROFESSIONAL SERVICES Narrative: Mnual codification/update with Municipal Code Corp. $10,OU0. Newspaper clipping servic�e with Allen's Press Clipping �60i0. Sta�`'development and training in City Clerlc's division $250. Item Description Professional aervices Total PROFESSIONAL SERVICES Council Ap�r� 'rp�ation 10,850 10,850 ACCOUNT �1001-1200-044-514-89-431 PER DIEM MEALS Narrative: . IIMC rnnference Ciry Clerk 6 days x$20; WMCA conference Deputy City Clerk 4 days x$20; King County Clerkr education luncheons 9 x$6 either Ciry Clerk or Deputy City Cler� meals at regional professional training sessions for City Cler�c 3 X$20. Item Descriprion Per diem meals Total PER DIEM MEALS Council Appropriation 314 314 Expenditun Detail 22g �� I� 199�4 Adopted Budget City of Federal Way, Washington opemting Budget ACCOUNT # 001-1200-044-514-89-432 LODGING Narrative: IIMC Mnual Conference 6 days x$100 for City Clerk, WMCA Annuat Conference 4 days x x&D for Deputy Ciry ClerJk " Item Descriptia�n Annual confere�nces lod8�8 Total LODGING _ � � �, �� 920 920 ACCOUNT # 001-1200-044-51489-433 PARKING/TiOLLS Narrative: Parking costs for Ciry Clerk for regional professional tratning or meetings. Item Descriotion Parking/tolls Total PARKING/TbLLS Council App_rQp_riahon 20 20 ACCOUNT # 001-1200-044-514-89- �� Narrative: Airfare to IIMC Mnual Conference, in Anchorage, Alaska for CIry Clerk Item Description Aufare Total AIRFARE � � � �!�1�� 420 420 ACCOUNT # 001-1200-044-514-89-435 CONFERENCE/SEMINAR REGISTRATION Narrative: IIMC annual conference for City Clerk $400, SMCA Annual Conference for Dtpray City Clerac �200 a»d regional professional training sessions for City Clerlc $200. Item Description Conference/seminar registration Total COIVFERENCE/SEMINAR REGISTRA?70N Council Avurovriation 800 800 229 ExpeRdttun D�ttidl � City of Federal Way, �'ashington 1994 Adopted Budget Operating Birdget ACCOUNT # 001-1200-044-514-89�36 RENTA C ARS/GROUND TRANSP Narrative: Grourul transponation, between airport/hotel, for City Clerk at IIMC Annual Conference. Item Description Re�tal cars/ground transport Total REIVTAL CARS/GROUND TRANSP COUIICII ADDTOQ � nat�on 25 �� ACCOUNT A� 001-1200-044-514-89-437 MILEAGfi REIMBURSEMENT Narrative: Mileage for use of personal cars if Ciry v,ehicles not available; WCMA conference 180 miles x.28 Deputy City Clerl� King County Clerks' »uetings either City Clerac or Deputy 1 SO x.28 and City Clerk mikage for regional pmfessional training or meaings 100 X.28. Item Description Mileage reimbursement, approximately 360 � .28 Tota1 MILEAGE REIMBURSEMENT Cotmcil Approuriation 100 100 ACCOUNT # 001-1200-044-514-89-440 ADV Narrative: Newspaper display ads far Advisory Committee recruitment s3U0; other unanticipatad adv�ertising 5200. Item DescriQtion Advertising Total ADVERTISING Council App�opriation 500 500 ACCOUNT � 001-1200-044-514-89-492 PRINTING SERVICES Narrative: Additional priraing projects as required $300. Item Description Priating Total PRI1V?7NG SERVlCES Council Appropriation 300 300 � Expenditure Detail 230 � � I� 1994 Adopted Budget City of Federal Way, Washington Opsroding Budga ACCOUNT � 001-iZ00-044-514-89-497 ASSOCIATION DUfiS Narrative: IIMC annual dues $160, WMGA annual dues $100, King Counry Ckrks annual dues $32, NAGARA annual dues $30 and dRMA annual dues a12S. Item Description Association dues Total ASSOCIATION DUES � � � ��ri� � �� 44� 447 ACCOUNT # 001-1200-044-518-62 310 OFFICE SUPPLIES Narrative: General o,,�`'ic� supplics for Graphics Coordinator. Icem Descripdon Couacil Aflvrop 'nation Office supplies 250 Total OFFICE SUPPLIES 250 ACCOUNT # 001-1200-044-518-62-311 BOOKS, MAPS, & PERIODICALS Narrative: Refertnc�e and training manuals for Graphics Coordinator. Item Description Council Arn�ro�niahatio Books, maps & periodicais 100 Totat BOOKS, MAPS, dc PERIODICALS i� ACCOUNT # 001-1200-044-518-62-352 SMALL OFFICE APPARATUS Nanative: Cuning board for use by Graphics Coordinator. Item Descrigtion Council A�oronriation Small office apparatus 50 Total SMALL OFFICE APPARATUS 50 231 Exptrtd�tun Drtail � City of Federal Way, Washington 1994 Adopted Budget opsmting Budget ACCOUNT # 001-1200-044-518-62-431 PER DIEM M Narrative: Meals for Graphics Coordinator while anending regional professional training sessions - 3 days X$20. Item Description Per diem meals Total PER DIEM MEALS Council Approoriation 60 60 ACCOUNT # 001-1200-044-518-62�t33 PARKING/T70LLS Narrative: Parking for Graphics Coordinator when anending regional prnfessional training sessions. Item Descrintion Couacil Ag�o n� Parking/tolls 20 Total PARKING/T�LLS 20 ACCOUNT � 001-1200-044-518-62-435 CONFERENCE/SEMINAR REGISTRAT Narrative: Regional professional training sessions for Graphics Coordinator. Item Descrigtion Council App�qpriation Confer�nce/seminsr registration 200 Total COIVFERENCE/SEMINAR REGISTRATION 200 ACCOUNT �i 001-1200-044-518-62-437 MILEAGE REIMBURSEMENT Narrative: Mileage reimbursement for Graphics Coordinator, when City v�ehicle is not available, for trawel to regional professional training sessions 1 UO miles X. 28 Item Description Mileage reimbursement Total MILF.AGE REIMBURSEMENT Expenditun Detail 232 i! . i I 1 � i � 1 � .� 2 0 � 28 � � � 1994 Adopted Budget City of Federal Way, Washington Ope,r�g Budgtt � � � ACCOUNT �t 001-1200-044-518-62-497 ASSOCIATION DUES Narrative: Correll Draw Association dues for Graphics Coo�riinator. Item Description Council Approvriation Assoeiation dues � Total ASSOCIA?70N DUES 'r�; I � 233 �P�� -� � � O , �• � � � � � � � � '� � � 1994 Adonted Bud�et � � � � � City of Federal Way, �Vashington operating Budger PURPOSE AND DESCRIPTION Human Resources Administration—This program provides management and administration/ coordination of the Human Resources Division, which includes organizational development support. Employees provide other departments with timely service, tools and expert assistance and guidance to help them best manage employees to accomplish their goals and service delivery responsibilities. The purpose of the program is to maintain a fair and equitable human resource management system in which the needs of employees and the City's goals aze balanced, and to assure compliance with all applicable rules and regulations. Employee Services—This program provides services and programs to City staff, including the SPIRIT award and other employee recognition programs, wellness activities, performance evaluation, recordkeeping, and classification and benefits administration. Em,plovee Recruitment—Recruitment efforts comprise this program. Job descriptions and announcements aze developed and disseminatefl. The goal is to fill new and vacate� positions with qualifiefl employees who match posidon requirements as well as the City and department needs. Recruiting candidates who are reflective of the diversity which exists in the community is also a goal to enable the City to provide creative and innovative responses to community concerns. Staff Training—The purpose of this program is to provide services which assist members of a diverse worl�orce to achieve their full potential by addressing training and development needs. The aim is to facilitate uaining for the appropriate City employees regarding City policies, and the knowledge, skills and abilities required for successful job performance and provision of services. Education assistance funds for college level and professional/management development program courses are allocate� to employees through this program. Also included are support to management and supervisory personnel in order to improve management skills, effectiveness, and efficiency. Training topics may include Diversity/Cultural Sensitivity Training, Customer Service, Sexual Harassment, Performance Management, etc. Include� in this program are the speakers, and necessary traininS materials such as books, tapes, and workbooks. 235 City of Federal Way, Washington 1994 Adopted Budget Operating Budger EXPENDITURES BUDGET BY PROGRAM (1993/1994) Support to Other Departments S 277,877 S 142,841 $ 151,739 S 210,512 TOTAL � �r�;�zx � i�,��. :: � . :��i,�� ... : xia,�� :: BUDGET BY DIVISION N/A BUDGET BY CATEGORY Personnel Services Supplies Other Services Interfund - Residual Equity Interfund Services TOTAL ': ` " > .... ';... S 179,475 S 88,474 S 96,813 S 106,406 4,197 4,500 4,050 10,164 58,596 48,465 19,882 64,571 6,671 1,402 861 5,957 28,938 0 30,133 23,414 TOTAL � Z�'1;877 � 14�,84i ; � ';ISI � Z1Q,S12 ; FOSITION INVENTORY Human Resources Total 2.00 Z.00 ffiGHLIGHTS/CIiANGFS The 1994 Adopted Budget increases emphasis on employee wellness by including funds for nutrition, fitness and stress reduction information and activities. An employee committee develops and implements programs to create awareness of and commitment to healthier lifestyles among employees in order to maintain a"fit" workforce to provide services. Employee training and development continue to be a focus in 1994. The budget includes funds for professional instructors and trainers to conduct on-site training programs on topics such as customer service and cultural awazeness. The educational assistance board, created during 1993, continues to review requests and allocate funds for educational and professional development opportunities available to employees. 236 Human Resources Manager 1.00 1.00 46 S 4,426 S 5,620 Humaa Resources Coordinator 1.00 1.00 21 2,388 3,021 � � � � �r 1994 Adopted Budget Ciry of Federal Way, A'ashington Op�rating Badgu pERFORMANCE MEASURFS Employee Retention (percent of total worlc force continuing City employment) Staff Diversity (percent of minorities comprising City worlc force) Employee Development (average participation in City-wide trainiag) I � 237 � � � �� '� � � � � o , �• � � � � �' �' � �� 1994 Adopted Budget by Detail Object of Expenditure Department Object Descciption Dollar Annount uo sni.a�t�s a� wnc�ES �� zmws�►t.�ea+s � no �LO� r�oxs �,aai ul �.sEx�rroorrttt� �t) �sl? 213 MEDICARE CONTRIBLTfION � 214 DISABIL.TfYfSURVNOR � 220 IIVDiIS IIV5 dc 1�D AID � 210 UNEMPLOYb�NI' COMPANSATION � 1S0 HEALTIi INSLJRANCS PREM 3,791 ?Sl DF.NPAL II�I.S[)RANCE 3,191 TOTAL BENEF115 19 '� 310 OFFICE SUPPI.IES � 311 BOOKS MAPS dt PERIODICAiS � 312 OZ'EIFR OPER SUPPI�S �+� 318 FOOD � BEVSRAC�E � �,� 10,164 410 PROFPSSIONAL SERV[GES �� 421 FIItSf CIASS POSPAdE � 431 PER DIHMlMBAIS � 432 IADGINd � 433 PARKII�G/POLiS � 434 AIRFARE � 435 OONFERlSEIv@iAR RF.(31S �+� 137 MII�:AOBREII��[JRSEMENf � 438 EDUCATIONAL AS�fANCE 9,000 441 JOB ANNOUNCE+NIENIS 1a+000 490 MISC SBRVICES Qc CIiARGES � 492 PRINfINC3SERViCBS �� 497 ASSOCIATION DUFS 477 TOTAL SFRVICES io CHARGES � 561 INfERF[JND • RESIDUAI. EQUII'Y 5.9S7 TOTAL Q1IERFUND - RES�UAL DQU11Y S+� 914 DATA PROC SVC- II1fERFUND 6+103 915 DP 1NTERF[JND SVC- REPIACB �+� . 9Z0 COMMIJNICAITONS SVC - II�TCERFIJND �6Zi 921 OOMM II�l'ERFtJND - REPL°►CE � 950 FURN/FAC SVC - IIV'TERFUND �� 951 FURN/FAC DV1'ERF[7ND SVC - REPIACE E74 960 LiAB/AVPOINSURANCE-IIJfERFIJND � g90 SUPPORT SVC - IIdI'ERFUND 1+675 991 SUPYORT SVC IIJfERP[7ND - REPIACE 31 , � y �� ?3,414 � �, 210,512 DEPARTMF3�T TOTAL 1,3/E.lE2 City of Federal Way, �Vashington 1994 Adopted Budget ope�g Budget ACCOUNT � 001-1100-045-516-10-310 OFF SU PP L IES Natrative: Supplies for Human Resources Manager and Coordinatar. Item Description Office supplies Total OFFICE SUPPLIES Council Appmpriation 150 150 ACCOUNT # 001-1100-045-516-10-410 PROFESSIONAL SERVICES Narrative: Sta,,�`'dev�elopment & training for Human Resources Manager and Coonlinator. Item Description Training and development Total PROFESSIONAL SERVICES � �� .�� !_, 250 250 ACCOUNT � 001-1100-045-516-10-431 PER DIEM MEALS Narrative: Meals for Human Resources sta,,8`' at c�onferences. Item Descriprion Human Resources Manager IPMA S days � 520.00 Iiuman Resources Manager AWC labor conference 2 days (� �20 Human Resoum,es Manager NHRMA regional conference 2 days ��20 Human Resoum,es Coordinator IPMA regional 2 days � a20 Human Resources Coordinator AWC labor conference 2 days (�520 Human Resources Coordinator WCPPA fall conference Z days (�$20 Current issues such as health care reform Total PER DIEM MEALS Council Appropriation 100 40 40 40 40 40 60 360 Expenditun Detai! 240 � 1994 Adopted Budget Ciry of Federal Way, Washington Optraling Brrdget � ACCOUNT � 001-1100-045-516-10-432 LODGING � Narrative: - Lodging for conferences and seminars. � Item Description Council A�oronriation Human Resow�ces Maaager IPMA 6 nights � S75 450 � Iiuman Resources Manager AWC labor confereace 3 nights �$65 195 Human Resources Manager NHRMA regional conference 2 nights �580 1� Human Resourcrs Coordinator IPMA regional2 nights (� 75 150 � Human Resources Coordinator AWC labor confereace 3 nights CA�S65 195 Human Resources Coordinator WCPPA fa112 nights �$75 150 Total LODGING 1,300 ACCOUNT � 001-1100-045•516-10-433 l'ARWNG/T� Narrative: Seminar/meeting parking. Item Descri�tion Council A�uro�riation Parldng for seminars/meetings � Total PARKING/7�OLLS � ACCOUNT # 001-1100-045-516-10-434 �� Narrative: Airfare to conference. Item Descriprion Council AgF�c+Qpriation Human Resources Manager sirfare to IPMA `� Total AIRFARE I� 400 ( � 241 Frptndttun Ikta�l Ciry of Federal Way, Washington 1994 Adopted Budget ol,s,nting Budgu ACCOUNT # 001-1100-045-516-10-435 CONFERENC RE Narrative: Registration/Human Resources Manager and Coordinator. Item Description Human Resources Manager IPMA FIuman Resoum,es Manager AWC labor relations conference Humaa Resources Manager NHRMA regional Human Resovm,es Coordinator 3 days labor relations conference Human Resowces Coordinator WCPPA fall confer�ce Human Resources Coordinator and Manager Perkins Coie 6 a ZS Health care reform, OSHA/WISHA standards Total C0IVFERENCE/SEMINAR REGISTRATION Council A,ppropriation 300 155 300 155 1?S 150 300 1,485 ACCOUNT � 001-1100-045-516-10-437 MILEAGE REIMBURSEMENT Narrative: Reimbursement for onnferenc�es if City v�ehicle is una►atilabk. Item Description Human Resources Maaager AWC Yakima 400 miles round trip x.28 Human Resources Manager NHRMA unkaown 400 miles round trip x.28 Humaa Resources Coordinator WCPPA unlaown 400 miles round trip x.28 Human Resources Manager 50 miles/month x.28 x 12 months Human Resources Coordinator travel for local City business Total MILF.AGE REIMBURSEMENT Council �pprooriation 112 112 112 168 50 554 ACCOUNT # 001-1100-045-516-10-490 MISC SERVICES dE CAARGES Narrative: Minor Work Permit. Item Description License renewal/Minor Work Permit Total MISC SERVICES & CHARGES Council Ap��ropr'iation 9 9 Expenditune Detail 242 1994 Adopted Budget Ciry of Federal �Vay, Washington pperoting Budgset ACCOUNT � 001-1100-045-516-10-497 ASSOCIATION DUES Narrative: Association dues. Item Description IPMA - ag�cy adembec'sl�ip WCPPA - Humaa Resources Manager PNPMA�/NHRMA - Humaa Resources Manager Total ASSOCIATTON DUES Counci ppr�priation 207 125 145 477 ACCOUNT # 001-1100-045-516-20-310 OFFICL SUPPLISS Narrative: p,,�Qe sapplias for employee services. Item Description Personnel file folders 20 � $5.00 New hire pacicet folders 2 boxes (� S20 General office supplies Total OFFICE SUPPLIES � �! ��1t��:�� 100 40 110 250 ACCQUNT # 001-1100-045-516-20-311 BOOKS, M d� PBRIODICALS Natrative: Person»el books and periodicaLc. . Item Description FLSA handbook updates Personnel reference materials �iumaa Resources Report Managing Diversity Washington Labor Law Digest 1/2 [split w/Law Department] Vitality Magazine 120 x 12 months - AWC grant funded Total BOOKS, MAPS, & PERIODICALS Council Ao�ro inr ation 150 500 108 90 46 1,120 2,014 243 ��^� �� G'iry of Federal Way, �Vashington 1994 Adopted Budget Ope�n�ng Budgst ACCOUNT # 001-1100-045-516-20 312 OTfIER OPERATING SUPPLIES Narrative: Employee recognition and related charges. Item Description SPIRIT plaques 12 � �SO Gift certificates 12 !� $50 Department SPIRIT 12 (g'� S25 Photo develop�nt Film 3 � $5.00 Pichu+e frames 12 (� $5.00 Plaques for team award 8(� S50 Wellness/employee recogniti� activities/awards Employee ID i;ards 18 � s5 SPIRIT cups and lapel pins Total OTHER OPERA?7NG SUPPLIES Council Appro 'prtation 600 600 300 125 15 120 400 600 90 1,500 4,350 ACCOUNT � 001-1100-045-516-20-318 FOO dc BEVERAGE Narrative: Food & beverage for employee functions. Item Description Lunches, beverages, coffee supplies New employeelvolnnteer breakfast Employee celebration 120 � S10 Total FOOD & BEVERAGE Council Agpropriation 350 250 1,200 1,800 ACCOUNT A� 001-1100-045-516-20�10 PRO FE S SIONAL SERVICES Narrative: Professional services. Item Descriotion Noise levels assessment 2 hours (� S60 Audiometric testing 20 � S26 Training session Health screening $25 x 120 Labor management collaboration training 87.5 hour x$8/hour Contract negotiation services 60 hours x$100/hour FSA claims administration Total PROFESSIONAL SERVICES Council A,pp�o»riation 120 520 50 3,000 700 6,000 1,700 12,090 Expenditun Detail 244 � � � � � I� I� I� 1994 Adopted Budget Ciry of Federal Way, �Voshington ops�ng Budget ACCOUNT # 001-1100-045-516-ZO-421 FIRST CLASS POSTAGE Narrative: Postage. Item Descriptioa Cotmcil Anoroflr�'g� Return of AWC tapes 6(� 56.00 36 Total FIRST CLASS POSTAGE 36 ACCOUNT #001-1100-045-516-20-492 PRINT7NG SERVICES Narrative: Printing of fornu and pamphlets. Item Descriotion Council A� Forms and pamphlets 500 Total PRINT7NG SERVICES S � ACCOUNT # 001-1100-045-516-23-441 JOB ANNOUNCBMBN?'S Narrative: Position adv�ertising. Item Description Ads-Times/PI/FW News/Korean/miscellaneous 18 (� $1,000 Total JOB ANNOUNCEMENTS Council A�orovriation 18,000 18,000 ACCOUNT � 001-1100-045-516-23-490 MISC SERVICES d� CHARGES Narrative: Miscellaneous services and diarges. Item Description Council AooroDriation ADA accommodation/auxiliary sids/services 2,500 Community outreach/translation services 1 '� Total MISC SERVICES 8c CHARGES 3,500 245 Exp�ndttun D�etail � Ciry of Federal Way, Washington 1994 Adopted Budget operati�g ar�dgu ACCOUNT � 001-1100-045-516-23-492 PRINT7NG SBRVICES Nanative: Printing services. Item Description Council Appropriation Job anaouncement, applications, graphics/type set for forms 93 annualized 3,000 Total PRINTING SERVICES 3.� ACCOUNT � 001 OFFICE SUPPLIES Narrative: O„�ce supplies far training. Item Description Council Appropriation Notebooks, folders, paper, transparencies, etc. 100 Total OFFICE SUPPLIES 100 ACCOUNT � 001-1100-045-516-40-311 B00%S, MAPS, dc PERIODICALS Narrative: Books, maps �c periodia�ls. Item Description Council Appropriation Training manuals, workbooks, videotapes for purchase or rental 1,200 Total BOOKS, MAPS, & PERIODIC.lLS 1,200 ACCOUNT # 001-1100-045 516-40-318 FOOD k BBVERAGE Narrative: Training food and bev�erage. Item Description Council Appropriation Refreshments, coffee for training S50 X 6 City-wide training sessions 300 Total FOOD & BEVERAGE 300 � � � � � � �I Expenditun Detail 246 � I � � 1994 Adopted Budget City of Federal Way, �Vashington Opex�ng Budget ACCOUNT � 001-1100-045-516�0- PROFESSIONAL SERVICES Narrative: Professional services. Item Description Council Agp�priation Professional instructors/trainers for City-wide diversity/cultural sensitivity/customer service, etc. � 11,500 Mid management trainiag speakers monthly �etings 2.� Total PROFESSIONAL SERVICES 13,500 ACCOUNT � 001-1100-045-516-40-438 EDUCATIONAL ASSISTANCE Narrative: Education assistanct. Item Description Council Appr�riation Tuition reimburseme,nt 120 x S75 9.� Total EDUCA?70NAL ASSISTANCE 9.� ACCOUNT � 001-1100-045-516-40-492 PRINTING SERVICES Narrative: Copying apense of trainers. �tem Description Council A�riation �p SO Tota1 PRINI7NG S�RVICES 50 247 Exptnd3tun Ikta�l � � � � � � � � � � � � � � � � � � � � �• � �� ! 1994 LAW DEPARTMENT Organizational Chart CITY ATfORNEY DEPUTY CITY ATfORNEY CITY PROSECUTOR ADMINISTRATNE LEGAL ASSISTANT II ADMINISTRATNE LEGAL ASSISTANT i ADMINISTRATNE LEGAL ASSISTANT I City of Federal Way, Washington 1994 Adopted Budget opc�ing Budger PURPOSE AND DESCRIPTION The City Attomey's office is divided into two divisions, which together provide a full range of proactive civil and criminal prosecution legal services to the City, the City Council, all Ciry Boazd and Commissions, City management and staff. ' ' � �� BUDGET BY PROGRAM (1993/1994) Support W Other Departments S 411,405 $ 310,639 S 339,341 $ 301,070 Municipal Court Services 468,475 811,276 668,867 760,437 _ __ .._ .. _ _._ _ __ _ _ _ _..._ _ ... . . _ ___. ___ _ _... _ __ __. _ _._ _ _ __ _ .. __. ..... _ _.. _ __ _ ___....._. .._ ... __ _ _ _ _ __ . . ._.._ ._... .. . _ __ . _ _ _. . ... .. . _ ...... ...... ._ .._ .. _. . _.. .. _. _ __ . . . . . .. . ... .... . ....__. ... .. .. . ... _. _ .. __ , TOTAL S: 8"19�8$Q S�121 ; �`��$�0$ � 1,f�1�Q'� ..: _ ........................................ ._................... ........_.._._._....................... BUDGET BY DIVISION Civil Services S 411,405 s 310,639 $ 339,341 $ 301,070 Municipal Court Services 468,475 811,276 668,867 760,437 _.........._ ............................._..... ...............................__........................ . _... . ... .. .. .... . _..... _........_ ............._................_..................... ......... .......................... . _ ..._.._.. _ . ... .. ... .... . .. . . ... ..... ... _..... .._ ......__ _ . ...... . ... ......... .... ... . ......... ...... ... ... . _ . .. ....._ ..._ .. ....... ........................_ ........ _..._ .. .................... ........ .............. ... ..... ..__.. .._... .. .. ................._. ......._.........._. _ ............ ....... .... .... ...................................... _.....__ . ...................... .................................. TOTl�I. :::::::�:: .��7gs8,�. .. `�. �isl?.i�9i5. :...�... �sQ�Ss��:>.::>:.�::::::<>1�0�1�.5�! BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund - Residoal Equity Interfund Services S 283,226 $ 11,312 251,024 257,360 19,266 57,692 309,011 S 12,375 207,951 499,431 3,044 90,103 308,914 S 331,439 10,675 8,400 244,186 241,971 350,700 404,853 2,583 3,380 91,150 71,464 TOTAL 250 � � � � 1994 Adopted Budget City of Federal Way, tiVashington opemting sudg�r POSITION IlWENTORY City Attorney Assistant City Attorney City Prosecutor Administrarive Assistant II Administrative Assistant I Administrative Lgl Assistant I Total i.00 i.00 o s a,s�s a �,31� 1.00 1.00 44 4,213 5,330 1.00 1.00 34 3,291 4,163 1.00 1.00 21 2,388 3,021 1.00 1.00 18 2,217 2,806 1.00 1.00 18 2,217 2,806 6.00 6.00 ffiGHLIGHTS/CHANGES • The 1994 Law Depaztment supports the City Council's Traffic Safety Program through enforcement of an ordinance creating neighborhood Traffic Safety Zones, in which mandatory minimum fines are to be imposed for traffic infractions committed within ihe zones. • The Law Department continues to make significant use of valuable volunteer staff to perform daily work, including preparation, tracking, and filing of Criminal Traffic Files, which have increased greatly due to the City's Traffic Safety Program. • The City's response and participation in pending state legislation matters is increased through installation of a state legislative database, which allows instant printout of pending bills and hearing status. • The legal staff continues to participate in community mentor programs. In 1993, participation included three high school student shadowing events, sponsoring a student in the Federal Way School District's Step to the Future Program, and involvement in the Fe�eral Way High School Cazeer Fair. 2S i Ciry of Federal Way, Washington 1994 Adopted Budget Operating Budgu PURPOSE AND DESCRIPTION The City Attomey and Deputy City Attomey, aided by support staff, provide legal advice to the City Council, City Manager, all City Boazds and Commissions, Department Directors and staff. The mast important function of the Civil Division of the Law Department is to provide proactive legal advice to all City officials and staff. This ensures every action by the City is legally defensible, complies with the most cunent state of the law, and minimizes the potential for litigation. Duties include representing and defending the Ciry in all civil and administrative litigation. In 1993 such litigation included successfully appealing a number of mitigation payments being awarded to the City to fund traffic and drainage improvements; representing the City before the Public Employment Relations Commission against charges of unfair union election campaign activities and allege�ly unlawful dischazge of employees; instituting litigation which successfully delaye� the closure of Redondo Beach Drive and which require� King County's completion of full environmental assessment prior to road closure; managing litigation efforts to defend against a drainage related property damage claim, against allegations of employment discrimination; and defending against litigation relatefl to the Ciry's acquisition of the Senior/Community Center. Major non-litigation activities of the Civil Law Department included coordinating the City's filing of its application to the King County Boundary Review Boazd Action for assumption of the Federal Way Water/Sewer District, assisting the Parks Department on the Saghalie Park Project; and negotiating real estate transactions for acquisition of over 37 acres of new City pazk properties, at a value of over $5 million. The Civil Law Department supports the Council's policy of contracting for services by drafting, reviewing, and approving all contracts. Other duties include preparing ordinances, resolutions, orders, interlocal agreements, and coordinating and supervising the services of special legal counsel. 252 �_7 � � 1994 Adopted Budget City of Federal Way, Washington opera�ing Buagn ERPENDITURFS BUDGET BY PROGRAM Support to Othet Depaztments $ 411,405 a 310,639 S 339,341 $ 302,562 TOTAL � �I1,�05 � : 31e,839 ; � 3�9�tf: � '; 3�Il�'1Q ; BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfuad - Residual Equity Interfund Services a 283,226 S 184,292 S 184,401 S 203,331 11,312 7,475 7,475 6,100 39,862 25,225 52,905 15,595 4� 500 827 1,200 19,266 3,044 2,583 3,380 57,692 90,103 91,150 '11,464 _ .. _. __ ._ _ : ; , TOTAL � , 411,A0� S : �10,639 �► _ �3�,34I � ; �0�,07� FOSITION INVENTORY Civil Total 3.45 3.45 ffiGHLIGHTS/CHANGFS • Manages increasing numbers of legal projects in support of other departments. 697 work projects were managed in 1993, representing a 35�0 increase in work production over 1992, and a 7996 increase over work production figures for 1991 with the same attorney staffing levels (two attorneys). • Supports Ciry Council's policy for contracting for services by drafting and reviewing contracts for services, projects, and equipment on behalf of other City departments. Drafted and reviewed 697 contracts in 1993, which represents a 50% increase over 1992 and a 2309b increase over 1991 production, with the same attomey staffing levels (two attomeys). • Continues to pursue appropriate litigation in King County Superior Court, which in 1993 successfully opposed King County's action to close Redondo Beach Drive, resulting in the Counry's admission that additional environmental action for the road closure is required, and delaying the road closure for at least one more year. • Monitors the SeaTac Airport Flight Plan Project final Environmental Impact Statement to insure any airport expansion includes mitigation to the City of Federal Way based upon any adverse health, noise, and economic impacts resulting from the planned expansion. 253 City Attorney 0.85 0.85 0 S 4,878 S 7,317 Assistant City Attorney 0.90 0.90 44 4,213 5,330 Administrative Assistant II 0.90 0.90 21 2,388 3,021 Admin I.egal Assistant I 0.80 0.80 18 2,217 2,806 City of Federal Way, Washington 1994 Adopted Budget Opemting Budg�c • Represents the City in extra jurisdictional environmental appeals of development proposals which fail to mitigate for resulting adverse economic, traffic, and drainage impacts to Federal Way. As a result of the 1993 appeals, the City received a minunum of $109,000 to be used toward payment of much nee�ed Ciry traffic and drainage improvements. • Negotiates and closes real estate transactions for City land acquisitions. 1993 pazk acquisition netted the City an additiona137.51 acres of pazkland, valued at �5,625,800. � Processes the King County Boundary Review Board application for assumption of the Federal Way Water/Sewer District, which is the formal process for the BRB to review the City's proposed action to assume management of the operation and maintenance of the District. • Provides ongoing defense of the City before the Public Relations Employees Commission against a claim by the Union that the City allegedly engaged in vazious unfair election campaign practices, and which include� a claim by two former employees for unlawful discharge. • Provides staff support to Ethics Commission's processing, which Board received its first requests for investigation in 1993. PERFORMANCE MEASURFS I.egal projects in support of other departments. Contracts drafted/reviewed ia support of other deparcments. Ordinances and resolutions drafted. 254 � � � 1994 Adopted Budget by Detail Object of Expenditure Department Object Description Dollar Amount iio s�►iax�s a� waoES i� To�rec, s�t.� i�. no �i.o� rExstorts � 1 �� 211 F.I�L BENEFfI' CONTRIB (MEB7) 7,514 213 MEDICARECONTRIBVIION � 214 DLSABIL?i'Y/SURVNOR 1,956 110 IIvDiJS IIQS � I�D AID � 210 UNEMP7AYMENP OOMPF.NSATiON 1 .� ?SO HEALTH IIvSURANCE PREM 6,512 2S1 DENTPAL IIQSURANCE 2,451 TaTAL BII�EFffS �•� 310 OFFICE SUPPI�S �� 311 BOOKS MAPS � PERIODICAIS � 352 SMALLOFFICEAP'PARATUS � 7�OTALSUPPI]65 6,100 uo mo�oxwt.s�vtcPS �.� ai2 s�xvtc�s 600 431 PER DIEM/ME�►IS � 432 IADOlNO 1,000 433 PARKIIJG/POLiS � 435 �ONFFR/SEA�iAR RECiLS �+� 437 MII.EAGE REIbIBURSEMF.NT � 410 ADVERTISING � 480 REPAIIt at MAIIdI'ENANCBSVCS � 490 MISC SERVICBS 3 CHARQES '� 492 PRiNla10 SERVIC�ES � 497 AS90CIATION D(lES 1 .� TOTAL SERV[CE4 d� CFiARG&S 15+595 513 F!(.IIdO Q� RE.00RDINQ FEES -1NTPOOVf 1.2UU 1�01'AI. Q�TlERGOVT SRRVICffi � 561 1NCERF[JND - RESIDUAL EQUIPY 3 ,� 1'OTAL QN'IEItFUND - RFSIDUAL �QUfIY 3 •� 914 DATA PROC SVC - II�T'ERF[JND 1E,310 915 DP Il�fERFUND SVC - REPIACE � 920 COMM[7ATICATtONS SVC- II�fERFCJND �+� 921 OOMM II1I'ERFIJND - REPI.ACB 1.�61 950 FURN/FAC SVC - II�FCAdD 1 E.� 951 FURN/FAC IIdTERFC)ND SVC - REPIACE �.� 960 L1A&AVPOINSURANCE-IIJfERFUND 10+� 990 SUPPORTSVC - IIV1'ERFUND S � 991 SLJPPORT SVC II�T'ERFUND - REPIa'►CE � 'POTAL INiFRFUND SFRVICks ��+'�'� COSf CII�11ER TOTAI. ��'� City of Federal Way, Washington 1994 Adopted Budget ope�g Brrdget ACCOUNT # 001-1100-051-515-10-310 OFFICE SUPPLIES Narrative: O,�ice supplies for Civil Legal Services of City Anorney's O„�ice. Law Deparnnera requires more intensive use of o,,�ice supplies in its support capaciry. Item Description Office supplies for 5 staff people � 5280 Total OFFICE SUPPLIES Council Appropriation 1,400 . ��-� ACCOUIVT � 001-ll00-O51-515-10-3ll � BOOKS, MAPS, �C PERIODICALS Nanative: Annr�al costs of updating and renewing bookr and subscriptions for Ciry Attorney Civil Legal Services, including ongoing dewelopment of City Law Library. (Closest Law Ltbrary either downtown Seattk or Tarnma.) Item Description Books, maps and periodicals Total BOOKS, MAPS, & PERIODICALS Council Appropriation 4,500 4,500 ACCOUNT # 001-1100-051-515-10-352 SMALL OFFICE APPARATUS Natrative: � $200 far dictaphone equip�nent - Attorney's o„�ice - Civil Legal Services. Item Description Dictaphone equip�nt Total SMALL OFFICE �lPPARATUS Council Appropriation �� 200 ACCOUNT # 001-1100-051-515-10-410 PROFESSIONAL SERVICES Namative: Cost of transcript preparation required for litigation, and legal messenger charges - base c�vst $60 per month; special deliNeries auerage $35 each; allows for average of 3 specials per month. (Includes use of service by other depamnents.) Item Description Transcripts Legal messenger service Total PROFESSIDNAL SERVICES Expenditun Detail 256 Council Appropriation 700 1,750 2,450 !�l � 1994 Adopted �udget City of Federal Way, Washington operarl�g Brrdga � ACCOiJNT # 001-1100-0S1-515-10-412 CLERICAL/CRAFI SERVICES Nairative: Relief for vacations and absences for civil legal clerical services. (Allows for 1 D relief days of 6 hours per day x $10 per hour). Item Description Clerical relief Total CLERICAL/CRAFl SERVICES � �� .�� l �� 600 ACCOUIVT A� 001-1100-OS1-S15-10-431 PBR DIEM MEALS Narrative: Costs ia connection with continuing education pmgram for civil legal services. Each anornry is nquired to cwmplete a minimum of 15 hours of continuing kgal �ducation per yem: Item Description CI.E attendance - meals Total PER DIEM MEALS � �� _ ��;� � � � � 290 290 ACCOIJNT � 001-1100-051-515-10-432 LODGING Narrative: Lodging costs associated with continuing education pmgram for civil legal attorneys and sta�: �� .. �� •� CLE attendance - lodging � �� : L � � 1,000 Total LODGING 1 �� ACCOUNT # 001-1100-OS1-515-10-433 p�NG�� Narrative: Parking expenses for local trips for civil legal services. A►�erage parking toll = S10• This allows for 2.5 trips per month. Item Description Parking Total PARKING/TOLLS �_!n ��..�� 300 300 � 257 Expe�rditun iktail City of Federal Way, N'ashington 1994 Adopted Budget OpcmHng Budg�t ACCOUNT # 001-1100-051-515-10-435 CONFERENCE/SEMINAR REGISTRATION Narrative: Costs for continuing legal education program for civil legal sta„�: Eadt anorney rs rtquired to c�ompkte a minimum of 15 hours of continuing legal eduauion per year. (ZO credits x$31.50 per credit). Item Description CLE attendance Total COIVFERENCE/SEMINAR REGISTRATION 1,470 1,470 ACCOUIVT � 001-1100-051-515-10-437 MILEAGE REIMBURSEMENT Narrative: Mileage costs for anendancve at kgal education and sraining seminars, srips to loc�al couns and meetings. Allows for 4 trips to Seatde per month. Item Description CLE attendance - work travel Total MILEAGE REIMBURSEMENT 800 800 ACCOUNT # 001 ADVERTISING Narrative: Recruitment advenising for civil legal services, including c+nsts for adv�ertising RFPs and RFQs. Item Description Advertising Total ADVERTISING 380 380 ACCOUNT #� 001-1100-051-515-10-480 REPAIRS AND MAINTENANCE Narrative: Repair and maintenance of o„�ice equipment, such as typewriters and dictating equipment, for civil legal services. Item Description Repairs and maintenance Total REPAIRS AND MAINTENANCE Council Appro 'a�h'on Council Appr�priation Council A�ro d� Council Appr�'ation 250 250 Expenditun Detail 258 � � � � 199�4 Adopted Budget City of Federal �Vay, Washington ope�aUng Budga ACCOUNT # 001-1100-051-515-10-490 MISC S ERVICES � CAARGis'S Narrative: Fund for notary seals/renewals; Anorney Info»nation Bunau; exhibits, charts and graphs for civil litigation and other legal services. Item Description Notary renewals; Attorney Information Bureau Exhibits, charts, displays Total MISC SERVICES dc CHARGES Council Appropriation 350 200 S50 ACCOUIVT # 001-1100-051-515-10-492 PRI1V77NG SERVICES Narrative: Includes specialized forms needed in c»urt proeeedings, documer�t.ss, a»d artraorriinary briefs as may b� required for civil legal services. Item De,scription pllII�g SClV1CC8 Total PRIIVT7NG SERVICES � �� !�a��r�s ! � � 1�5� l�s� ACCOUNT � 001-1100-051-515-10-49? ASSOCIATION DUBS Nariative: Professional duesfor City anorneys. These professional memberships allow access to agency resor�cxs, and establish ►�aluable professional contacts with attornrys sharing mutual issues, topics arrd c+nn�. :�� y . .� Seattle-King County Bar Association (2) WA State Bar Association (2) WA State Association of Municipal Attorneys (2) Section dues Total ASSOCIATION D UES 259 . � r��i� � : � �� 350 420 60 175 1,005 E�rp�nditunt D�etail City of Federal Way, Washington 1994 Adopted Budget Opem�ing Budger ACCOUNT # 001-1100-051-515-10-513 FILING d� RECOR FEE Narrative: Costs of Counry recording fees and Superior Coun filing fees in civil cases, filing fees incnase to cov�er extra jurisdictional SEPA appeals, etc. In 1993, 6 werefiled at $200 each ($1,200), which ndted the City awards of a minimum of a109,000 in tra,,�`'ic/drainage mitigation fees. Item Description Recording snd filing fees Total FILING & RECORDING FEES-INliGOV Council Appropriation 1,200 1,200 ACCOUNT � 001-1100-051-515-20-410 PROFESSIONAL SERVICES Narrative: • Appointment of counsel in aases of c»nflict and for outside counsel to handk specialized litigation and other needs for ourside civil legal services. (Ex�unples: Union organization, specialized labor complaints, and tax maners.) Item Descrigtion Professional Civil Legal Services Total PROFESSIONAL SERVICES Expendltun Detai! 260 Council ppropriation 5,000 5,000 � � �� 1994 Adopted Budget City of Federal Way, Washington OperatiRg Budgee � PURFOSE AND DESCRIPTION One attomey acts as City Prosecutor in the Fe�eral Way District Court, where non-felony cases aze � prosecuted through an Interlocal Agreement with King County/Federal Way District Court. A contract with Pierce County provides legal defense for indigent defendants. The prosecution staff handles an average of 920 infractions and 304 criminal citations per month. � ' � � � � � � �� The City Prosecutor and support staff must coordinate ail facets associate� with enforcement of the City's Municipal Code: law enforcement, District Court personnel, probation services, interpreting services, jail bookings and transport, counseling services, citizen/witness coordination, and appointed and private defense counsels. The prosecution division has absorbed substantial increases in traffic infraction and criminal citations filings, as a result of the City's emphasis on neighborhood traffic safety enforcement. In addition, prosecution support staff has a high volume of contact with citizens, victims, witnesses, arid defendants, and responds to questions about victim assistance, criminal procedures, and case setting information. This department cunendy makes use of work study legal interns, who are law students from nearby universities. These students receive valuable hands-on trauung, and in return, the City receives the services of additional attomeys at well below market cost. EXPENDITURES BUDGET BY PROGRAM Municipal Court Services BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental $ 468,475 S 811,276 S 668,867 S 760,437 TOTAL $;�68;4�5 S 811�7� ; S 668,8� � '7b�,�7 0 S 0 211,162 257,313 124,719 $ 4,900 182,726 498,931 124,513 a 128,108 3,200 2,300 191,281 226,376 349,873 403,653 TOTAL $! 468,475 �:: 811,376 x <66g,867 S 760,?�3? � 261 City of Federal Way, Washington 1994 Adopted Budget Ope�n�ing Budgec POSITION INVENTORY City Attomey Assistant City Attorney City Prosecutor Administrative Assistant II Administrative Assistant I Admin Legal Assistant I 0.15 0.10 1.00 0.10 1.00 0.20 0.15 0 0.10 44 1.00 34 0.10 21 1.00 18 0.20 18 a 4,878 4,213 3,291 2,388 2,217 2,217 $ 7,317 5,330 4,163 3,021 2,806 2,806 Municipal Total 2.55 2.55 ffiGHLIGHTS/CHANGFS • With no increase in staff levels, processes and supports the City Council Neighborhood Safety Program by absorbing substantial increases to traffic infractions filed (a 56% increase since 1991). • Responds to increases in criminal citation filings, which in 1993 equalle� a 659b increase since 1991, with no staff level increases. • Defeated an attempt by King County to impose a 42% increase in District Court Filing Fees for 1993. Instead, Federal Way was instcumental with other cities in disallowing any fee increase for 1993, and alternatively have negotiated a new District Court filing fee Interlocal for 1994 which contains terms more favorable to cities. • In 1994, will implement Council direction on Municipal Court Feasibility Study, completed in 1993, which discusses Federal Way's establishment of its own Municipal Court in lieu of contracting for King County District Court services. This study includes a discussion of establishment of a Ciry Traffic Violations Bureau as an interim measure. • Manages the City's Drug Forfeiture Program, which allows Federal Way to retain cash and assets which can be shown to have been use� as a part of a criminal drug transaction. Previously, these drug forfeiture revenues were retained by the County whose cash forfeitures exceeded $465,000 in 1992. • Continues to increase participation in enforcement actions for zoning and building code compliance cases, to offer greater prosecution support to Communiry Development Department. • Enforces City's False Alazm Program, which discourages use of valuable police resources for false alarm responses, thereby increasing police proactive patrol time. 262 � 1994 Adopted Budget City of Federal Way, Washington � Opemting Budget � � PERFORMANCE MEASURFS Traffic infractions processe�i. , Criminal citarions prosecuted. Indigent attorney fee recouped. , 263 rr +�r �r �s r r �r � � � � o , �� 7 �r � � r� �r � � � 1994 Adopted Budget by Detail Object of Expenditure Department Object Description Doliar Amo�nt 110 SALARlES dc WACiFS 93y752 ill TF.I►�ORARY f�LP 1Z,000 ��, ��q 105,752 210 F.MPLOYEE PENSIONS �� 211 EMPL BENEFII' OON'i'RIB (A�B1) 4,535 213 bIBDICARE 00NPR18tTIYON 1.705 211 DLSABI[.tCY/SURVIVOR 1,269 27A IIQDiJS IIQS � bIF?D AID 265 ?AO UNEMPIAYMFNP COMPENSATiON 77E ?SO HFAL'i'fi IIVSURANCE PREbt 4,E60 ZSl DF.NTAL INSURANCE �.� 'POTAL BENH+'1TS 22,356 310 OFFICESLJPPI.iPS a00 311 BOOIGS MAPS � PERIODICAIS 1.500 T�01'AL 3(1PP(.I�R Z.300 410 PROFFSSIONALSERVIC,ES 139,75E 412 CLERICAIJ'CRAFf SERVIC�ES 900 431 PER DIEM/MFAIS 200 432 IADGIIJl3 100 433 PARKING/POIJS 100 435 OOrfFERISEI�VAR REGIS 600 437 MQFAC)E REIIrIDURSF.MENf S00 140 ADVERTISII�H3 60 180 REPAIItS AND MAIl�ii'ENANCE ISO 490 I��QSC SBRVIC,ES dt CH�►RC3ES 23,653 491 WIIIVESS FEE4/SERVICE COSIS 7,750 492 PRINT7NG SERVICES 2,2d0 197 ASSOClA1ION DUES 520 1'OTAL SERVICL+'S & Cf1ARGMS 226,376 512 OOLJRT COSIS -1Nn'iOYf 103,653 1bTAI.II�TERGOVTSV(S �03.653 C06T CEIVTER'POTAL 76Q,�37 DEPAATMENTAL 1�OTAL 1.061.507 ,, , �, � City of Federal Way, Warhington 1994 Adopted Budget Openol�ng Brulger ACCOUNT � 001-1500-052-S1Z-60-491 WITNESS FEES/SERVICE COSTS Nanative: A»iounts cover witness fees required to be paid by law, and amount is set by state law. Wuness fees av�erage $SSO per month. Based on current c�ourt data 1994 projected total is $7,250. Icem Description District Court wimess fces Total WITNESS FEES/SERVICE COSTS Council Appropriation 7,250 7,250 ACCOUNT # 001-1500-052-51Z-60-512 CDURT COSTS-INTERGOVT Narrative: District Court filing fees. 1994 infractions and citations are based on 1993 av�erage monthty filing. Item DescriQtion Council App�Qpriation District Court filing fees 403,653 Total COURT COSTS-INTERGOVT 403,653 ACCOUNT # 001-1500-052-515-10-111 TEMPORARY AELP Nan�ative: Criminal legal intern services for District Court case cov�erage. Interns are work study law students; City is reimbursed far two-thirds of �10/%% stipend. Item Description Legal interns - District Court coverage Council Appropriation 12,000 Total TEMPORARY HELP 12,000 ACCOUNT # 001-1500-052-515-10-310 OFFICB SUPPLIES Nazrative: O�ce supplies for prosecution legal services of Ciry Attorney's O�ce. Item Description Council Appropriation Office supplies for 2 staff �pp Office supplies for legal intera lpp Total OFFICE SUPPLIES 800 Expenditun Detail 266 � , � � ' � � , �� ' � � 19� Adopted Budget City of Federal Way, Washington ope,wttng sadgu ACCOUNr � 001-1500-052-515-10.311 BOO MAPS, �c PfiRIODICALS Narrative: Annual rnsts of updating and renewing bookr and subscriptions far pmsecution servic�es of Ciry Anorney's O�ce, including ongoing de►aelopment of City Law Library. Item Descri tn ion Books, maps and periodicals Total BOOKS, MAPS, & PERIODICALS � � . �. � � �� z �1�, 1,500 1,500 ACCOUIVT # 001-1500-052-515-10-410 PROFESSIONAL S ERVI C ES Narrative: Professional servi�r for transcripts and kgal messenger charges. Allows for less than 2 special legal process servings per month for prosecWtion services. Item Description uncil App�griation Transcripts Legal Messenger aervice Total PROFESSIONAL SERVICES 300 750 1,050 ACCOUNT � 001-1500-052-515-10-412 CLERICAZ✓CR SE RVICES � Narrative: Relief for vacations and absences for pmsecution clerical services. (Allows for IS relief days of 6 hours per day for prosecution clerical sta,�`' at $10/hour). Cumnt Legal Assistant is in Arnry Rtser►�es, guaranteeing 3-week absence for Military Reserve Duty.) Item Descr�ption Clerical relief Total CLERICAL/CRAFI SERVICES � � � � � � i�� : � � � '.� �, ACCOUIVT # 001 PER DIBM MEALS Narrative: Costs in conjunction with continuing education program for pmsecuting anorneys and sta,,�: Eade anornty is required to complete a minimum of IS hours of legal education per year. Item Description CLE auendance - per diem meals Total PER DIEM MEAZS � � � ��i .� � � 200 Z00 26'7 Exptnd�tun Iktail � City of Federal Way, Washington 1994 Adopted Budget Ops,»tiRg Budgtc ACCOUNT # 001-1500-052-515-10-432 LODGING Namative: Lodging costs associated with legal education and training requirementsforprosecution anorneys and sta„Q: Item Description Council Appropriation CLE attendance - lodging 400 Total LODGING 400 ACCOiJNT � 001-1500-052-515-10-433 PARKING/T10LLS Narrative: Purldng arpenses for brnl trips for prosecution services. A►�erage parking toll =$10. Allows for less than 1 trip per month. Item Description Council Appmpriation Parlong 100 Total PARKING/TOLLS lpp ACCOUNT �t 001-1500-052-515-10-435 CONFERENCE/SEMINAR REGISTRATION Narrative: Costs of legal education and training requiremerus for prosecution services sta,,8: Each anorney is required to c�vmplete a minimum of IS hours of legal education per year. StaB`'training aosts an included in human resourc�e.c brulget. ($315 = 10 credit hours x$31.50 per credit.) Item Description Council Appropriation CLE attendance (�pp Total C0IVFERENCE/SEMINAR REGISTRATION (pp ACCOUNT � 001-1500-OSZ-515-10-437 MILEAGE REIMBURSEMENT Narrative: Costs associated with cnntinuing legal education program and anor»eys' trips to local rnurts and meetings for prosecution services. Allows for 2.5 trips to Seattle per month. Item Descriprion Council A�propriation CLE attendance - mileage 500 Total MILEdGE REIMBURSEMEIVT 500 Expenditun Detail 268 � � ' 1994 Adopted Budget City of Federal Way, �Vashington . opa� a,u�u ACCOUNT # 001•1500-052-515-10-440 ADVERTISING Nartative: Recruitment adv�ertising for prosecution services. Legal servic�es. � Item Description Advertising I Total ADVERTTSING Council App�+Qpriation 60 G1�7 ACCOUIVT #� 001-1500-052-515-10-480 REPA AND MAl1VTZ�NANCB Narrative: " Repair and mairaenance of o,,�`'ice equipmera such as typewriters and didation equipment for prosecution servic+es sta�`: Item Description Regair and maintenance services � �� __ � ��!�i��i:: � . Tota1 REPAIRS A1VD MAINTENANCE 150 ACCOUIVT # 001-1500-052-515•10-490 MISC SBRVICES & CAA Narrative: Fund for notary seals/rtnewals; anorney infornuuion bureau; ezhibits, charts and displays; for prosecution servic�es. Item Description Notary renewals; Attorney Info Bureau Exhibits, charts, displays Tota1 MISC SERVICES dc CHARGES Council Ap�qgriation 150 50 �� ACCOUNT � 001-1500-052-515-10-492 PRINTING S SRVICES Narrative: Includes specialiud fornu needed in coun proceedings, documcnts, and extraordinary brlefs as may be required for prosecution services. Item Description Council AprrQpriation Printing services Total PRIIVT7NG SERVICES 2,280 2,280 269 Expthditttne Ikta�[ City of Federal Way, Washington 1994 Adopted Budget ope,r�ting Budget ACCOUNT # 001-1500-052-515-10-497 ASSOCIA DU Narrative: Professional dues for prosecuting anorney and sta,Q: These professional memberships allow access to agency resources and establish valuable professional contacts with other prosecutors and support sta�: Item Description Seattle-King County Bar Association (1) WA State Bar Association (1) WA State Association of Municipal Attorneys (1) Section dues Total ASSOCIATIONDUES Council Appronriation 180 210 30 100 520 ACCOUNT # 001-1500-052-515-20-410 PROFESSIONAL SERVICES Narrative: Appointment of rnunsd for substitute/supplemental prosecruion servic�es. Item Description Council Appropriation Outside criminal legal services Total PROFESSIONAL SERVICES ACCOUNT A� 001-1500-052-515-21-410 1,000 �'�'�' PROFESSIONAL SERVICBS Narra�ve: Hearing Examiner services for c�nntested hearings on violations of City regulations, such as drug forfeiture actions, false alarm citations, business adult entertainneera licensing and enforce»u»t actioris. Drug forfeiture costs ($4,OU0) witl be recaptured from collections. Item Description Council Agp,�gpriation Hearing Examiner services 5,500 Total PROFESSIONAL SERVICES 5,500 Expenditun Detail 270 i � � ' 1994 Adopted Budget Ciry of Federal Way, Washington op�mting Budgu ACCOUNT # 001-1500-052-515-22�110 PROFESSIONAL SERVICES Narrative: Pu61ic defense anorney services for indigera defendants as required by law. Adds additional services of .5 FTE PD attorney anrt represents $30,898 real doltar increase ('2096) for 1994, per terms of 2 year contract negotiated in 1992. Item Descriprion Public defense attorney services Total PROFESSIONAL SERVICES � � :.J1i�J�l � �. � � 182,208 182,208 ACCOUNT # 001-1500-052-515-22-490 MISC SERVICES � CHARGES Narrative: Services of public defense screener and iraerpreters provided to indigent defendants as manduttd bY law Eight percenr increase based upon projections from 1993 year to date figures. Item Descrigtion Screeaer Interpreters Total MISC SERVICES & CHARGES 271 _ , �.� 7.258 16,200 23,458 Expt�ditun iklail r � .�s �r � � r � �r r� � �s � +�r i � ir � �r , . o , �� , 1994 COMMUNITY DEVELOPMENT SERVICES Organizational Chart BUILDIN6 OFFlCIAL COMMUNITY DEVELOPMEM SERVICES DIRECTOR ADMINISTRATNE ASSISTANT I ADMINISTRATIVE ASSISTANT II LAND USE ADMINISiRATOR LEAD PIANS EXAMINER LEAD COMBINATION INSPECTOR PLANS EXAMINER/ INSPECTOR PLANS EXAMINER/ INSPECTOR OFflCE iECHNICIAN I OFFlCE lECHNICIAN I (.5) SENIOR PIANNER SENIOR PIANNER SENIOR PIANNER ASSOCIAiE PLANNER PERMIT SPECIAUST � � ASSOCIATE PLANNER ASSOCWTE PLANNER PLANNING TECHNICIAN CODE COMPLIANCE OFFICER CODE COMPLIANCE OFFICER City of Federal Way, Washington 1994 Adopted Budget opemti�g Budgec �i�: :�� 1:��1� �� Y : I J Y ��`►i The Community Development Department provides environmental and land use planning services as well as permit review, building plan review and inspections. This includes responsibility for compliance with state and federal regulations concerning planning, wedands, and environmental protection as well as the uniform building code (UBC). BUDGET BY PROGRAM (1993/1994) Support to Other Departments Council and Community Suppod Planning Development Services BUDGET BY DIVISION Administration Land Use Building BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund - Residual Equity Interfund Services Capital Q�� $ 1,506,406 S 118,507 S 77,853 S 0 0 22,422 22,198 0 0 42,005 - 43,296 0 0 1,594,871 1,593,309 1,529,885 _ _ . . _ . _ _. ......._. __.._ .. ... _ . .__ .. __ _ ... __. ...__ _....... _. . _ _..... _.........._._... _... ......_. ____ _. _.__ .__ ._ . _. _. . _ _ __.. . .. _. _...._ _.. . .. _ __._ _ __ . . ..._ ......_..____ .. . ... ___ ......_.. _ _ _ __ _ _ _ _ ._ _. ...____ ._ ..._ __ .. ..... . __. . . . __ .. _ .. . ...... ._ ... _ . ._. _..._. __ _. .. _ ....___ . _ ..__ .. _ .. ... __ _ _ .... .. . ......... ... ......... __....___........... ..._ ...................... ......_. .. ... ........ _ _ .... ........ � I,Sit�;� � 1,777,805 � ; �;'7'36,65� � i,5�� ? S 275,135 S 379,643 S 381,672 S 293,949 753,894 794,576 792,457 752,938 477,377 603,586 562,527 482,998 _ _. .__ _ ._._ _ . .. . __ __ _ . .. .. .... _.. . ... .. .. _ . . __. __. _ _ ._ _ _ _ . ...... __ _ __ .. . . _ _ _ __ __ _ ..... .__ ___ ...... .._ _ ._ __ _. __._ ... ... _ __ _ ___ _ _ __ . __ . .__ ... __ __ _ _ _ . . . .. . _. .. . ... . ...._._._ __. .. ._ _ ... _._ . .. __ _ _.__.. . __ ._ _ . ....... . ._ _.... _ ___ __ ... .. ....... . ... .. .. .. _ ..... .... TOTAL 5;;1,50�'i,406 � 1,77?��1� >; � ; �:;'73�,6�6 � .: 1� :; _ _.:_ :....._.. .._ _ _ ... _ _ . _ . ._._. . __ . .... ._ . . . ...... . ...... . . S 1,093,024 s 1,233,101 s 1,210,083 S 1,079,042 20,059 19,600 18,165 20,845 71,377 121,576 127,380 110,178 0 200 100 100 79,294 36,443 31,286 16,405 237,495 366,885 349,642 303,315 5,157 0 0 0 __ _ _ _ . .. .... . _ __ _ _ _ _ . _ _ __.. _ ._._. ..... . _ _ _ __._ . _ _ _ . .... ___ ..__.._ . . ..._ . . .._. _ _. _ _ _ _ _. _._ .. _ __ _ _... ___ . __ ._. _.. ..__ ... .............. _. __ _ _ . __ _ _ _ ... ____ . ____...... .. . _ .. . .._. . _ __ _ _ _ __ ._ _ _ _. _....... _ _ __ __ __ . . ...___ __ ...... ... __.. . _......._..._ ... _ __ _. ...._. .___._ _ .. . ..____. .... . _ __... .._ .. ... .... __ . . _... . .. TOTAL $ ;i,5Q6,406 ?� 1�'X79,$O5 ! � 1,'13b,�56 $. <;1 > 274 1994 Adopted Budget City of Federal Way, Washington op�,Yw,�g Buag�r Assistant City Manager Director, Community Development Development Services Manager Building Official Land Use Administrator Senior Planner Lead Plans Examiner I,ead Combination Inspector Code Compliance Officer Associate Planner Plans Examiner/Inspector Permit Specialist Planning Technician Administrative Assistant II Administrative Assistant I Office Technician I Community Development Total 1.00 0.00 1.00 1.00 1.00 3.00 1.00 1.00 2.00 3.00 3.00 2.00 1.00 1.00 1.00 1.50 23.50 0.00 1.00 0.00 1.00 1.00 3.00 1.00 1.00 2.00 3.00 2.00 1.00 1.00 1.00 1.00 1.50 20.50 0 0 46 43 43 38 31 31 30 28 27 24 24 21 18 8 s 4,878 4,878 4,426 4,110 4,110 3,633 3,056 3,056 2,981 2,838 2,768 2,571 2,571 2,388 2,217 1,713 S 7,317 '1,317 5,620 5,200 5,200 4,596 3,867 3,867 3,772 3,591 3,503 3,253 3,253 3,021 2,806 2,192 ffiGHLIGHTS/CHANGES The Department of Community Development has established and implemented a permit tracking system; worke� extensively with the GIS mapping system and database development; experimented with altemate customer delivery services; started a dual language permit information program; completed major/minor code revisions; participated on Countywide Growth Management Planning Council; staffed regional efforts of Mayor and Council; staffed the Regional Commission on Airport Affairs. 275 FOSITION 1NVENTORY City of Federal Way, Washington 1994 Adopted Budget Opsroting Budgtt PURPOSE AND DESCRIPTION The Administration Division of the Department of Community Development Services coordinates staff support throughout the department, organizes the department's resources, and facilitates communication. Overall department management is provided through the Director of Communiry Development Services. The Administration Division section provides office support to the department in the areas of purchasing, word processing, records maintenance, training, personnel, suppl'ies, and scheduling. The primary goal is to provide high-quality customer service to citizens, businesses, public agencies, other City departments, other City departments, and the department staff. In addition, the Administradon division provides a receptionist who provides prompt and courteous assistance City-wide and to the public. EXPENDI'I'[JRF,.S BUDGET BY PROGRAM (1993/1994) Support to Other Departments Council and Community Support Planning Development Services BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund - Residual Equity Interfund Services � �� S 275,135 � 118,507 S 77,853 S 0 0 22,422 22,198 0 0 42,005 43,296 0 0 33,328 32,487 293,949 � ' 275,13� �; �79,� : x 381,�&�� 3.9� ; S 206,541 S 292,569 $ 290,042 S 204,974 2,595 2,700 2,350 4,540 7,235 �,715 6,316 13,770 450 0 0 0 10,761 2,315 2,435 6,493 47,553 74,334 80,529 64,172 TOTAL � 275,�35 S: 379,6+�3 ;� 3$1,672 � i 2�3,9!49. ` 276 , � ' ' 1994 Adopred Budget Ciry of Federal Way, Washington Opt�pting Budget 1.00 0.00 1.00 1.00 1.00 0.00 1.50 ' Assistant City Manager Dire�tor, Community Dvlpmt Development Services Manager Administrative Assistant II ' Administrative Assistant I Office Technician II Office Technician I ' CD Admin Total ' � �J � 5.50 0.00 1.00 0.00 1.00 1.00 0.50 1.00 4.50 0 0 46 21 18 14 8 � 4,878 4,878 4,426 2,388 2,217 2,007 1,731 S 7,317 7,317 5,620 3,021 2,806 2,542 2,192 ffiGffi.IGHTS/CHANGFS The Administration Division of the Department of Community Development Services was newly created this year. The change was made to provide more efficient service to the Land Use and Building Divisions. This was accomplishe� by moving the Administrative Assistant II, Administrative Assistant I, and two Office Technician I positions, along with the Director of Community Development Services, to this Division. One of the Office Technician I positions was reclassified to an Office Technician II but refluced to a.5 FTE with the shift of the Long Range Planning function to Community Outreach and Policy Planning. 277 FOSITION IINVENTORY Ciry of Federal Way, Washington 1994 Adopted Budget op�mri,�g Bwagu PERFORMANCE MEASURES Provide courteous, prompt, and accurate responses to City Council, City staff, and general public measured by recurring complaints. Provide accurate and prompt information for the Land Use/Transportation Committee meetings. Measured by committee satisfaction with the process. Provide courteous, prompt, and knowledgeable receptionist response. Measured by complaiats received Provide accurate and prompt turn-around on word processing requests. Measured by �eting deadlines given. Develop and maintain well organized filing system. Measured by lost or inaccessible files. Process purchase orders and conttacts within budgeted limits. Measured by staying within approved budget. 278 1994 Adopted Budget By Detail Object of Expenditure Department Object Descripdon Dollar Amount uo s�►twa�se�wncES u9,�s 111 TEMPORARY HFLP 7,118 120 OVERTII� � 210 211 213 214 220 ?AO 250 2S1 310 311 312 318 352 354 410 421 431 432 433 434 435 436 439 4s0 492 49� 499 TOTALSALARIES RNIP7AYEE PENSIONS EMPL BENEFII' CONfRIB (MEB!) MEDIGRE CONI'RIBiTfION DISABI[SI'Y/SURVNOR IIVDtJS IIVS ec MED AID UNEMPIAYMF.NT OOMPENSATION HFAL'I�I 1I�5URANCE PRF.M. DENfAL1NSURANCE 1'OTAL B@iH7'IS OFFICESUPPL� BOOKS MAPS dt PERIODICAIS O�R OYF.RATIIdC� SUPPLZES FOOD & BEVERAGE SMALL OFFICE APPARATUS blIlVOR EQLIIP-MiSC mr�t.snrruFs rxox�siox.�, sExvicBs FIRSf CI1►SS POSTAGE PER DIEMlMF�►IS LADCiIIQQ PARKII�TQ/POLLS AIItFARE CONFERISEI��NAR RFALS RENI'AL CARS/GROUND TRANSP MII.FAC3E RF.II�URSEMF.NT REPAIItS AN1D MAIIJ!'ENANC� PRIIJl�iG SERViC�ES ASSOClF►TION DUES II�IIyI[J1VCl�►TION CHARGE 'POTAL SEVIC�S & Cf1ARGFS IIJl'ERFUND - RESIDUAL EQUITY 1�OTAL 1NIERFUND - itES7DUAL BQUITY DATA PROC SVC - II�TI'ERF[JND DP IIV1'ERF[TND SVC - REPIACE OOMM[JHICATIONS SVC - II�PE�RFUND OOMM IIVTERFUND - REPIACE FURN/FAC SVC - II�TfERF[JND FURN/FAC II1fERFUND SVC - REPLACE LTAB/AUPO INSURANCE - II�fERFUND SUPPORT SVC - IId!'ERFUND SUPPORT SVC II�TERFCTND - REPLACE mr�, uv�r�vNn s8ev�cFs 11,E69 7,6E9 3,001 2,163 6?A �n E,919 �� 3,375 1.2?S 100 640 �00 E00 �� 100 1.542 1,950 100 �� 3,300 190 4t2. 100 1,500 �� 300 �� 167,06E 39,906 �C!'-�: 561 914 915 920 921 950 951 960 990 991 18.310 5,90E 6,557 1,218 15,566 2,781 �� 4,1E7 665 �� 4� �,in cosrc�TO�r�[. �.� Ciry of Federal Way, Washington 1994 Adopted Budget OptratiRg Budgtt ACCOUIVT # 001-5200-071-558-10-111 TEMPORARY AELP Narrative: Temporary help to assist during vacation, illnecs, etc. for 3 and 1/2 administrative personnel. 83 days at 8 hours per day -$10 per hour. ?his figure also represents 7.6596 to cov�er Social Security costs. Item Description Temporary help Total TEMPORARY HELP Council Approeriation 'I,148 7,148� ACCOUNT �Y 001-5200-071-558-10-120 OYERTIME PAY Natratives � Overtime for 2.5 administrativ�e sra�`' (f'igured at SO hours at f 16.50 per hour). Item Description Overtime Total OVERTIME PAY Council Aooro 'pnatioa 825 825 ACCOUNT # 001-5200-071-558-10-310 OFFICE SUPPLIES Narrative: General o„�ic�e supplies for administration division for the calendar year of 1994. Item Description Office supplies Total OFFICE SUPPLIES Council Appropaation 1,375 1,375 ACCOUNT � 001 BOOKS, MAPS, & PERIODICALS Narrative: Purdiase of publicatio»s for administration division. . Item Descriotion Council A�mm�riation APA publication ICMA publication Zucker Management Newspapers Books WordPerfect subscription Practical Supervision Total BOOKS, MAPS, & PERIODICALS 100 150 145 490 250 40 50 1,225 Expenditurt D�tttail 280 � �_J � 1994 Adopted Budget City of Federal Way, �Vashington opemtJng Budga ACCOUNT � 001-5200-071-558-10-312 OTAER OPERATING SIIPPLIES Narcative: Mylar for map protection, reproduction of aerial maps, whiteboard cleaning supplies, etc. � Item Description ouncil A�goropriation Supplies listed above Total OTHER OPERATTNG SUPPLIES 100 100 ACCOUNT # 001-5200-071-558-10-318 � FOOD � BBVERAGE Nsrrative: . Funds allocated to provide bev�erages for comminees dc comrnrssions, as well as provide meals for employ�ees requir� to attend meetings. Divisional training for all 24 deNelopment services sta,,�`' at s10 eade. Item Descriotion Food Beverages Open House Divisional training meal Total FOOD & BEVERAGE •. � uls��ri► � .1� 100 100 200 240 640 ACCOUNT # 001-5200-071-558-10 35Z SMALL OFFICS APPARATUS Naraative: Funds allocat� for the purchase of small o,,�Fce equipment; fe calculators. Redimade stamps, uc. Item Descri�tion Small office apparatus Total SMALL OFFICE APPARATUS • � ��!��ti 400 400 ACCOUNT # 001-5200-071-558-10-354 MINOR EQUIP-MISC Narrative: Filing cabinet for administration division. Item Description Filing cabinet (4 drawer) Total MINOR EQUIP MISC 281 �� :.. .� 800 800 Expenditun D�etau City of Federal Way, Washington 1994 Adopted Budget operating Bwlgst ACCOUNT � 001-5200-071-558-10-410 PROFESS SERVICES Narrative: Professional services far sta„�`'devebpmera during 1994. ?his figure includes funds for contractor retained to work with management team as well as sta,,�`'development inciuding a facilitator for divisional training on customer service. Item Descriprion Staff develop�t Contractor Divisional training facilitator Total PROFESSIONAL SERVICES Council Appropriation 300 1,000 500 1,800 � ' � , � , ACCOUNT # 001-5200-071-558-10�21 FIRST CLASS POSTAGE � Narrative: , Funds allocated for the use of Federal Express or UPS service in sending parcels. Item Description Parcel service Total FIRST CLASS POSTAGE Council A,ppropriation 100 100 ACCOUNT # 001-5200-071-55&10-431 PER DIEM MEALS Narrative: Funds allocated for meal purchase while anending conferences, seminars, etc. Per diem figured at $40 per day, according to Runzheimer's guide. Local seminars figured at $10 eadi. Item Description Council Appropriation Per diem meals APA national conference (S days) WCPD conference (4 days) APA state or WABO conference (3 days) I.ocal seminars and confer�ces Chamber lunches 12 � Sll Business meals 600 200 160 120 80 132 250 Total PER DIEM MEALS � Expenditun Detail 282 1,542 � ❑ 1994 Adopted Budget Ciry of Federal �Vay, �Voshington Operr�eg Budg�t ACCOUNT # 001-5200-071-558-10-032 LODGING Nazrative: Lodging expensesforDirectorof CommuniryDevelopment while anending conferences located both within and oatside the State oj Washington. Item Description APA National Conference (5 days) WCPD Conference (4 days) APA State or WABO Conference (3 days) Other Lodging Total LODGING Council Avumuriation 500 440 300 750 1,950 ACCOUNT # 001-5200-071-55&10-433 PARXING/TTOLLS Narrative: Parking/toU Gxpense while on City business. Item Description Parking/tolls Total PARKING/TOLLS . � � �� :_ � � �� 100 ACCOUNT � 001-5200-071-55&10-434 �� Narrative: Airfart for Director of Community Development for out-of-state travel during 1994. Item Description Council pg�Qpriation Airfare Total AIRFARE 283 1,000 1,000 Expendihtn Iktatl Ciry of Federal Way, Washington 1994 Adopted Budget Opsrating Eudger ACCOUNT �t 0015200-071-558-10-435 CONFERENCE/SEMINAR REGISTRATION Narrative: Conference and seminar registration, for Director of Communiry Dewelopment and administrative sta�: Item Description Council Appropriation Registration - Admin. Asst. II- 2�$100 200 APA conference . 450 WCPD confereace 150 APA state or WABO confereace 150 I.ocal seminars 800 Other registrations - Director 1,350 Total CONFERENCE/SEMINAR REGISTRATION 3,100 ACCOUIVT # 001-5200-071-55&10-436 REEN7't1L CARS/GROUND TRANSP Narrative: Rental car, taxi fare, and airporter fees incurred whik travielling out-of-state to rnnferencas. Item Description Council Appropriation Ground transportation 190 Totai REIVTAL CARS/GROUIVD TRANSP lyp ACCOUNT # 001-5200-071-558-10-437 MILE REIMBURSEMENT Narrative: Mileage reimbursement if no Ciry vehicle is avuilable. Item Description Council Agpropriation WCPD confer�ce (S00 mi x.28) lqp APA state or WABO confere�ce (500 mi x.28) 140 Eight local seminars (400 mi x.28) 112 Other mileage (178 mi x 2 x.28) 50 Total MII.EAGE REIMBURSEMENT aq2 Expenditun Detail 284 � � � 1994 Adopted Budget City of Federal Way, �Vashington Operotln� Budg�t ACCOUNT # 001-5200-071-558-10-480 REPAIRS AN MAINTENANCE Narrative: Repair and maintenance for small o,,�ice equipment; Kroy machine, panaboard, etc. Item Description Council Auoro 'nnaqon Repairs and mainteaance 100 Total REPAIIt.S A1VD MAINTENANCE i� ACCOUIVT # 001-5200-071-558-10-492 PRINT7NG S ERVICES Narrative: Update and reproduction of Federal Way's Development Review Comminee Repon, information guide and handouts to assist the public. Item Description Printing services Total PRINTING SERVICES Council A�►riation 1,500 1,500 ACCOUIVT � 001-5200-071-558-10-497 ASSOCI DUBS Narrative: Association dues for administration division. Item Description Chamber of Commerce APWA APA ICMA PSI (4) WCPD PAW Council A�►rouriation 75 250 435 546 240 50 50 Total ASSOCIATION DUES 1 +� ACCOUNT �l 001-5200-071-55&10-499 IMMUNIZATION C HARGE Narrative: Hepatitis vaccination for personnel certified in CPR and First Aid. Item Description Vaccine Total IMMUNlZATTON CHARGE 285 Council A�nropriation 300 300 Expeuditun Drtau r � � r ,r � � � � � �� , � , � � � � �■r �r a� � �r 1994 Adopted Budget City of Federal Way, �Vashington Opernting Budgec � PURPOSE AND DESCRIPTION The land use section processes land use applicadons and business licenses, monitors compliance with the Fe�eral Way City Code, King County codes and state and local SEPA regulations and provides information to the public about those processes and regulations. In addition, the code compliance officers respond to citizen complaints and observed violations to the City's codes and ordinances. The section also provides assistance to other departments to formulate code amendments, review block grant documents, coordinates the City's responses to airport issues and land use appeal issues as directe� by the Council and City Manager. :'��I�YIL1: � BUDGET BY PROGRAM Development Services BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernme,ntal Interfund - Residual Equity Interfund Services Capital $ 753,894 S �94,576 S 792,457 S 752,938 TOTAL �' ' 75.� � ?94,�'T6 ':�r ?9�,45� � 75� ; $ 569,179 $ 541,452 S 533,837 S 551,509 9,177 8,275 7,875 6,750 48,353 89,910 89,529 59,812 0 200 100 100 23,710 4,031 8,384 2,858 98,318 150,708 152,732 131,909 5,157 0 0 0 TOTAL S ` �53,�94 � ' �,576 � ��Z � :< �� 287 City of Federal Way, Washington 1994 Adopted Budget Optmting Budgst POSITION I]WTNTORY Land Use Total 10.00 10.00 ffiGHLIGHTS/CHANGFS The section completed a number of vested King County applications and hopes to complete the remainder in 1994. So far the division has not spent as much time as anticipated on airport issues, however any time savings has been quickly takea by the number of outside appeals the City has filed. The number of land use applications seem to be about the same but pre-applications meeting requests have increased 309b from the first half of 1992 W the first half of 1993. In addition, staff have assisted other sections with preparation of the landscape ordinance, street tree and vegetation ordinance, coordinating the City anniversary open house and conducting the environmental assessments for block grant projects. The future of airport issues remains with the Council. So far in 1993 we have not had the involvement that we anticipated. However, that involvement could escalate again in the remainder of 1993 and in 1994 depending on what the Council decides to do with the four post plan and the area's city consortium. The Four Post Plan has estimated costs of a200,000 by the FAA W be shazed by participating agencies. The consortium costs aze approximately $100,000 per year. Also the section has agree� to assist in the Block Grant program by providing the initial environmental analysis. We have estimated the staff time and training involved and would like to chazge that to the administrative costs of the program. 2s8 Land Use Admiaistrator 1.00 1.00 43 S 4,110 $ 5,220 Senior Planner 3.00 3.00 38 3,633 4,596 Code Compliance Officer 2.00 2.00 30 2,981 3,772 Associate Planner 3.00 3.00 28 2,838 3,591 Planning Technician 1.00 1.00 24 2,571 3,253 1994 Adopted Budget Ciry of Federal Way, Washington Opemting Budgsr � � � � pERFORMANCE MEASURFS Discretionary permit review response time--Site Plan Review - 60 days, Process I- 60 to 90 days, Process II- 90 to 120 days, Process III - 90 to 120 days, Process IV - 90 to 120 days. Code Compliance response time—time from receiving complaiat until inspector responds. Provide pre-application mcetings within three wesks of request. Provide development newsletter on a quarterly basis. Process all remaining vested King Couaty laad use applications except finai plats. 289 �� o , �• � � � I � 1994 Adopted Budget By Detail Object of Expenditure Department Objed Des�xiption _ Dollar Amaunt 110 SAIa+RIES d� WAf3ES �+� lil TEMPORARY FIELP 10.� 120 OVER't� PAY 1 +� TOTAL SAi.ARiFS M6,071 210 EMPLOYEE PENSIONS 3�� 211 EIr1PL BFIJEFIf OONI'RiB (MEBT) 2�� 213 1►�DICARE OONTRiBV130N �� 214 DLSABII.LTY/SURVNOR � 22D IIVDLJ5INS dc bIF:D AID 2.860 . ?AO UNEMPIAYl�Nl'COMPENSAITON �.�1 ?50 HBAL'IIi II�iS[JR.4NC�+ PRF•Iri �1 Z51 DENfAL II�ISURANCE 6 .� 'POTAL BENEF175 105,43E 310 OFFiCE SUPPLIES 2+� 311 HOOKS MAPS dk PERIODICAIS � 312 O'IHFR OPER SUPPLIES � 318 FOOD � BEVERAC3E � 351 SMALL'POOIS - SFIOP 1� 352 SMALL OFFICE APPARATUS �� 354 MINOR EQLJIP MLSC 1� T01'AL SUPPIffi 6,750 410 PROFESSIONALSERVIC�ES �.� 411 OONSULTIIdC3CONfRACTS 41,000 431 Pffit Dffi�NMEAIS � 432 IADGING . 1.� 433 PARKINCiIPOLiS � 434 AIRFARE 1.� 435 OOIVFER/SBMII�iAR RFALS �� 436 RF.NTALCARS/C'sROiJNDTRANSP 2S0 43T MII�AdE 4Z0 442 LEOAL NOTICES �.� 492 PRINfING SERVICES �,� 497 ASSOQf►TtON DUES 1.� 499 IINIIKUN1ZATiON CHARdE � 'POTALSERVICffi d� ClWtGFB �.a� 513 FII.iNO � RF.00RD1Nd FEES - IIJPOOYI' 100 TOTALIIV'IIItGOVTSF•ItVICES 100 561 IIJIERF�7ND - RESIDUAL EQUII'Y 2,E53 'POTAL IId'i'ERFUND - RFSIDUAL EQUITY � 914 DATA PROC SVC - II�TfERFUND 16 915 DP IIJCERFIJND SVC - REPLACE 4,� 918 BNdI'CONS'I'RSVC-II�Ti'ERFUND �a 919 COMMfJ1viCATIONS IIdI'F.RFUND � 920 COMMLJNiICATIONS SVC - IIVTERF[JND 13.114 gn coa�nrcn�r�uivu-t�ct.ncB z� 950 FURN/FACSVC-1NI'ERFUND 31,129 951 FURN/FAC IIdfERF[TND SVC - REPIACE 5,031 954 VEH EQL7IP RNi7. IIVTFNI3-REPIA �� 955 IS EQLIIP RNCL II�RFND-REPIA 4.� g6p yTpg�AVPp Il1SUgpNGE - II�Ti'Egg(JND 17,959 990 SUPYORT SVC - IIVTERFUND E,374 991 SUPPORTSVC Il�fERFUND - REPI.ACE 1,019 'POTAL IDTI'E1tP'UND SEItV[CFS 131.909 COST CIIVTF1t TOTAL 7 �� I � City of Federal Way, Washington 1994 Adopted Budget op�,r�eg Bndgu ACCOUNT # 001-5200-073-558-60-111 T EMPORARY AELP Narrative: Intern 1/2 time 9 months, full-time 3 months (g'� $9/hr rncludes 7.6596 Social Security). � Item Descri�tion Intern Total TEMPORARY HELP Council Approvriation 10,800 10,800 ACCOUNT # 001-5200-073-558-60-120 OVER PAY Narrative: Ovoertime pay for non-exempt employees. Item esc ' tion Overtime pay - 50 hrs. x S27/hr Total OVERTIME PAY Council Appr�priation 1,350 1,350 ACCOUNT � 001-5200-073-558-60-310 OFF SU PPLIES Narrative: General o,,�ce supplies for 10 fuU time sta,,�`' members at $250 per person. Item Descriotion Ge,neral office supplies Total OFFICE SUPPLIES Council Appronriation 2,500 2,500 � � � ACCOUNT � 001-5200-073-558-60-311 BOO MAPS, � PERIODICALS Narrative: Books are ordered for the depanment library when they are available on relevant topics relcued to env review, land use law, updated RG'W's and WilC's, c�stomer service, and planning topics. Magazines & periodicals include: APA Jrnl, Enx Law, Urban Land, APA mag., Uli pub., etc. Item Description Council A�priation Books Maps Periodicals Total BOOKS, MAPS, & PERIODICALS Expenditure Detai! 292 ZSO � 200 200 650 �� ' � � � � � �' � �1 1994 Adopted Budget Ciry of Federal Way, N'ashington - openadf�g Brrdga ACCOUNT #� 001-5200-073-558-60 312 OTAER OPERATING SUPPLIES Narrative: Drafting supplies, film, video film, map suPP��• P�sting stalres, notice boards, paperfor newslener. Aerial maps reproduction, purchase of sepa mylar for map protection, and whiteboard cleaning supplies. Item Descri�tion Supplies Total OTHER OPERATTNG SUPPLIES Council A�rcmr�atiQn 850 850 ACCOUNT # 001-5200-073-558-60 318 FOOD � BBVERAGE Narrative: Refreshments for public outreach e,,�`'orts. Money to reimburse employtes for local meals whik attendtng meetings during City business. Item Descrierion Food and beverages . Total FOOD & BEVERAGE Council �pro,priation � 200 ACCOUNT # 001-5200-073-558-60 351 SMALL T - SHOP Narrative: Small tools for fieldwork for devebpment review and code c�vmpliance. Item Descr�gtion Council A��op 'nation Ladders, measuring tapes, tools Total SMALL TOOLS - SHOP 100 100 ACCOUNT # 001-5200-073-558-60-352 SMALL OFFICE AP PARATUS Narrative: Filing cabinets, flat files, equipment for the infor»iation station bookshelves. Hanging tape for}lat files• Display panels for public meetings Item Description Filiag cabinets Misc. info station and general office One display panel and case Total SMALL OFFICE APPARATUS � � �.�� 800 800 700 2,300 I � 293 Expend�tun D�etail City of Federal Way, Washington 1994 Adopted Budget operating au�tget ACCOUNT # 001-5200-073-558-60-354 MINO EQUIP-MISC Narrative: Minor equipment that may have to be purchased or replaced, i.e. lighting table parts, camera suppties, inspector tools, car emergency equipment. Item Description Council Appropdation Miaor equip�t 150 Total MINOR EQUIP MISC 150 ACCOUNT # 001-5200-073-558-60-410 PROFESSIONAL SERVICES Narrarive: Interpreter services, messenger strvices, microfidee maintenance. Item Description Council Appropriation lntetpreter 1,600 Total PROFESSIONAL SERVICES 1,600 ACCOUNT # 001-5200-073-558-60-411 CONSiILTING CONTRACTS Narrative: Wetlands inspections and review, and soil specialist and stream biologist used on an as nealed basis. Item Description Wetland services Soil specialist and stream biologist Total CONSULT7NG COIVTRACTS Council Approp 'nation 36,000 5,000 41,000 ExpeRditun Detail 294 � � I � 1994 Adopted Budget City of Federal �Vay, Washington opt�g Budget ACCOUIVT # 001-5200-073-558-60-431 PER DIEM MEALS Narrative: Meals provided to planning sta,,�`'during travel for conferences. Item Descri tR ion 4 WACE meetings x 2 x S15 WACE annual 2-day confemnce x 2 x S40 per day State APA confereace a 3 x S40 per day 1 national canference x 2 S40 P� �Y Lunch - local training put on by Dept of Ecology, Army Corps of Engineers, UW shared by 10 employees $10 x 20 Employee meals while att�ding chamber/local Orgs share� by 10 eaiployees S10 x 10 6 chamber lunches - 6 x S12 Total PER DIEM MEALS • � ��•i��_.�.� 120 160 240 400 Z00 100 72 1,292 ACCOUNT # 001-5200-073-558-60-432 ��C Narrative: Lodging provided for planning sta,,�`' during travels both within and out of the stat� of Washington for conferences, seminars, and workshops. Item Description WACE conference - 1 night x 2 x$100 night State APA conference - 2 nights x 3 a 5100 night National conference - 5 nights x 2 x 5100/night Total LODGING � � .� ��:,.� Z00 600 1,000 1,800 ACCOUNT # 001-5200-073-558-60-433 PARKING/TTDIlS Narrative: Parking fees while anending �conferences/seminars/workshops and trav+el to King County o,,�`'i�es and ot)ur outside agencies. Item DescriQ,tion . Parking Total PARKING/TOLLS � � � �1s��_�_ � � � 200 200 I � 295 Expt�ditun Dttail Ciry of Federal Way, Washington 1994 Adopted Budget ops,ating Buclger ACCOUNT # 001-5200-073-558-60-434 �� Narrative: Airfare for Land Use Administrator and one Senior Planner to attend a planning conferenc�e -$S00 X 2. te Descri tion Council Apsrooriation Airfare 1,000 Total AIRFARE 1 �� ACCOUNT # 001 CONFlZRENCE/SEMINAR REGISTRATION Narradve: Registration fees for appraximately 10 planning sta„�` for rnnferences and seminars. Icem Description National APA confere,nces - 2 x 5450 State APA confere,nces - 3 x 5150 WACE conference x 2 x 5150 Local conferences for technical skills Local confere,aces for professional skills Total CONFERENCE/SEMINAR REGISTRATION Council Appropriation 900 450 300 400 400 2,450 ACCOUNT � 001-5200-073-558-60-436 RENTAL CARS/GROUND TRANS Narrative: Grourld transportcuion - nntal car/airpon shuttle for planning sta,,�`' attending conferences. �tem Descriprion Council Anoropriation Ground transportation u� Total RENTAL CARS/GROUND TRANSP u� ACCOUNT � 001 MILEAGE REIMBURSEM Narrative: Mileage reimbursement for employees when City vehicles are not available: for conferences, workshops, seminars, arul business meetings. 1,500 miles at .28 per mile. Item Description Mileage reimbursement Total MILEAGE REIMBURSEMENT Council Appropriation 420 420 Expenditun Detail 296 � � � � � � 1994 Adopted Budget Ciry of Federal �Vay, �Voshington Operating Budger ACCOUNT � 001-5200-073-558-60-442 . L NOTICES Narrative: Legal not fication to public through local area newspapers for SEPA review on current projects. Item Descriution ' Council Auuropriation L.egal notices/advertising . � 2 �� Total LEGAL NOT7CES 2 �� ACCOUNT # 001-5200-073-558-60-492 PRINTING S ERVIC�S Narcative: Reproduction of Federal Way zoning codes, notice boards, business occupat�on 6rnchuns, notias n� covered by developer� and forms. Item Descriprioa Printing services Total PRINTING SERVICES Council App�,o,priation 6,000 6,000 ACCOiJNT � 001-5200-073-558-60-497 ASSOCIA DUBS Natrative: APA, AICP and Cale Compliance Association memberships for planning and code compliance sta�: Item Description Council Arnno�riati� 10 APA memberships (based on salary), 1 AICP �$300, and 2 WACE � S30 1,200 Total ASSOCIATION DUES 1�200 ACCOUNT A� 001-5200-073-558-60-499 IMMU NIZATION CAARGE Narrative: Hepcuitis vaccines for code compliance o,,�`'icers as required by the health depanment. Item Descriotioa Co ci ro 'ati Hepatitis vaccine Total IMMUNIZATTON CHARGE 297 ,,� �� .[;, �] B�rptrtditunt I)ttlatl City of Federal Way, Washington 1994 Adopted Budget � Opsnati,ig Budget ,� A � 00 FILING � RECORDING FEES INTGOV Narrative: � Filing and recording fees for King County recording. Item Descriptioa Council App�,o�riation �� Filing and recording fees-intergovernment Total FILING & RECORDING FEES-I1VT�GOV 100 100 � � � Expenditun D�etail 298 � � 1994 Adopted Budget City of Federal Way, N'ashington OperaNng Budgu � � �' � PURFOSE AND DESCRIPTION The Building Division of Community Development is responsible for the administration of the Uniform Code as amende� by the City of Federal Way. These codes include the Uniform Building Code (UBC), Uniform Plumbing Code (UPC), Uniform Mechanical Code (UMC), Uniform Code for Abatement of Dangerous Buildings (UCADB), Uniform Housing Code (UHC), Washington Energy Code, Washington Barrier Free Code, Washington Indoor Air Quality Code. The Division conducts plan reviews and progress inspections of buildings under construction to check for compliance with the models codes listed above. The Division works closely with the Planning Division and King County Fire District #39 to identify and wrrect code enforcement problems. The Building Official is responsible for interpretation of the codes when necessary and administration of the Division. ERPENDITURES BUDGET BY PROGRAM Developmeat Services BUDGET BY CATEGORY I I, �, Personnel Services Supplies Other Services II � Interfund - Residuai Equity Interfund Services � � $ 477,377 S 603,586 S 562,527 S 482,998 TOTAL � 477�3T? $ ; 6b3,5$6 � �62�? � �2,99� s 317,304 S 399,080 S 386,204 S 322,559 8,287 8,625 7,940 9,555 15,789 23,951 31,535 36,596 44,373 30,097 20,467 7,054 91,624 141,833 116,381 107,234 TOTAL � ; 4'17,�77 �; b0!3,586 : � �,�52�! 3 : �Z ;. � 299 City of Federal Way, Washington 1994 Adopted Budget Operating Badger � � � Building Official Lead Combination Inspector I.ead Plans Examiner Plans Examiner/Inspector Permit Spe�ialist Building Total 1.00 1.00 1.00 3.00 2.00 8.00 1.00 1.00 1.00 2.00 1.00 6.00 43 31 31 27 24 S 4,110 3,056 3,056 2,768 2,571 a s,2oo 3,867 � 3,867 3,503 3,253 � ffiGHLIGHTS/CHANGFS • Staff re�uction in 1993 of 1 Permit Specialist and 1 Plans Examiner/Inspector position due to lower than normal permit activity. • Reallocation in 1993 of .5 Development Services Manager position due to the creation of a new section. • Created a contingency fund to abate dangerous buildings in case the owner is unable to act or mitigate the situation. PEItFORMANCE MEASURES Inspections requested before 3:00 pm will be performed within 48 hours. Complaint response time within 48 hours of filing. Reduce building plan review response time. Residential under 4 weeks Commercial under 8 weeks 300 FOSITION IlWENTORY 1994 Adopted Budget By Detail Object of Expenditure Department Object Description Dollar Amount 110 SALARIF.S dt WAGES 111 TEMYORARY HELP 120 OVERTAd1: & SPECIAL TOTAL SALARIL�'S 210 EMPIAYEE PENSIONS ni �LSEx�rrcorrrR� ��sz� 213 MEDICARE CONI'RIBLTITON 214 DISABIIITY/SURVIVOR 220 INDUS INS 8c MED AID 240 UNEN�LOYMENf COMPENSATlON 250 FiEALTIi INSURANCE PREM ?Sl DF.NTAL INSURANGE TOTAL BIIVF1�lTS 310 OFFICE SUPPIIFS 311 BOOKS MAPS & PERIODICAi.S 312 OT�R OPER SLTPPLIFS 318 FOOD & BEVERAGE 352 SMALLOFFICEAPPARATUS TOTAG SUPPLIFS 410 PROFESSIONAL SERVIGES 411 CONSULTINd OONfRACi'S 420 COMMUIVICATIONS 431 PER DIEM/MEAIS 432 IADGINd 434 AIItFARE 435 CONFER/SEbiINAR RLGIS 436 RENTAL CARS✓GROUND TRANSP 437 MII FAGE REIbiBURSEMENf 490 MISC SERVICES dt CHARGES 492 PRIIdI7PTC3SERVICES 497 ASSOCIATION DUES 499 IIvIMUNI7ATlON CHARGE 'POTAL SIItVICES & CHARGFS 561 IIVTERFUTTD - RESIDUAL EQUII'Y TOTAL INTERFUND - RESIDUAL EQUITY 914 DATA PROC SVC - INCERFUND 915 DP 1NT�RFUND SVC - REPIACE 920 COMMUIVICATIONS SVC - IIVTERF[JND 921 COMM Il1I'ERFi]ND - REPLACE 950 FURN/FAC SVC - INfERFUND 951 FURN/FAC II1fERF[JND SVC - REPLACE 954 VEH/F.QtJII' RN1I. SVC - IIdf'FND 955 VEH/F,QiJIP RN1L INfFND - REPLACE 960 LiAB/AiIPD INSURANCE - IIVTERF[JND 990 SUPPORT SVC - IIV'CERFUND 991 SUPPORT SVC IIdI'ERFUND - REPLACE TOTAL INTERFUND SERVICES COST CENTER TOTAL ?A4,731 �� 9,540 1E,222 izru s,sa9 3,875 3,597 1,966 16,872 4,681 1,500 4,510 2,745 100 700 15,600 10,200 Z00 1,740 1,300 500 �� 40 441 400 1,500 650 1,800 7,054 �� 8,016 10,492 1,947 24,903 �� 5,857 7,848 14 368 �,� 126 257,071 65,488 9,555 �� 7,054 107,234 asz�s DEPAItTMENT TOTA[. 1,529,885 City of Federal Way, Washington 1994 Adopted Budget Operadieg Brrdget ACCOUNT � 001-5200-074559-60-111 TEMPORARY AELP Narrative: Temporary help for use during busy rnnstruction seasons and to cover vacation, sick leave a»d training. Item Description 80 hours x $35/hr Total TEMPORARY HELP Council Appropriatioa 2,800 2,800 ACCOUNT # 001-5200-074559-60-120 OVERTIME PAY Narrative: Overtime pay for inspectors and plan checkers for use during busy construction seasons and to cover vacation, sick leave and training. 424 hours � 22.50/hr. Item Description Overtime PaY Total OVERTLME PAY Council Appropriation 9,540 9,540 ACCOUNT � 001-5200-074559-60-310 OFFICE SUPPLIES Narrative: General o„�ice supplies for six sta8`'members calculated at $250 per person. Item Description Council Appropriation General office supplies 1,500 Total OFFICE SUPPLIES 1,500 ACCOUNT � 001-5200-074559-60-311 BOOKS, MAPS, & PERIODICALS Narrative: 1994 is a code change year, a new format and code content will be introduced, new code books and reference manuals will be needed for all sta,,�j`'and inspection vehicles. These funds cover the rnst of code books for City Clerk and legal and reference books for the Building section. Item Description Reference materials 94 code books: 16 sets (� $200 Code booklets: 56 � �10 Total BOOKS, MAPS, & PERIODICALS Council Appropriation �50 3,200 560 4,510 Expenditure Detail 302 1994 Adopted Budget City of Federal Way, Washington Operadng Budget � � ACCOUNT # 001-5200-074559-60-312 OTAER OPERATING SUPPLIES Narrative: Provide operating supplies and radon monitors now required by the State of Washington; also included are funds for steel-toed leather boots. Item Descriprion Manager Recommendation Radon monitors, 300 � $8 2.400 Steel-toe� boots, 3 staff (� $115 345 Total OTHER OPERATING SUPPLIES 2,745 ACCOUNT # 001-5200-074559-60 318 FOOD & BEVERAGB Narrative: Funds to rnver the cost of beverages for committees, commissions, and meetings where food and beverages are o„�`'ered to anendees. Item Description Council Appropriation Food & beverage 100 Total FOOD & BEVERAGE 100 ACCOUNT �! 001-5200-074559-60 352 SMALL OFFICE APPARATUS Natrative: Purchase of new display panel and carrying case for use at public exhibitions. Item Descriotion Display case �n'Y�8 � Totai SMALL OFFICE APPARATUS Council Appropriation 400 300 700 � 303 Expenditun Detail City of Federal Way, Washington 1994 Adopted Budget Operating Budget ACCOUNT � 001-5200-074559-60-410 PROFESSIONAL SERVICES Narrative: Messenger services for plan delivery to structural contractor. Contractor cost associated with design of building section handouts and for design of new 6uilding section display panel information. Contractor cost to remove unsafe structures. Item Description Messenger services Interpreter services Contractor services Removal of unsafe structures Council Appropriation 300 300 1,000 14,000 Total PROFESSIONAL SERVICES 15,600 ACCOUNT # 001-5200-0?4559-60-411 CONSULTING CONTRACTS Narrarive: Outside engineer plan structural review: Calculated at approximate cost of $850 a month for structural and geotechnical review. Item Description Council Appropriation Engineering services 7,200 Soils review 3,ppp Total CONSULTING CONTRAClS 10,200 ACCOUNT # 001-5200-074559-60-420 COMMUNICATIONS Narrative: Provides for communications and outreach for special subjects such as energy code and ADA regulations. Item Description Communications Total COMMUNICATIONS Council Appropriation ► �.� r�� Expenditure Detai! 304 � i 1994 Adopted Budget City of Federal Way, Washington • ope,adng Budga ACCOUNT # 001-5200-074559-60-431 PER DIEM M EALS Narrative: Meals while astending conferences and meetings both within and +vutside the state. Item Description Council Appro n� � ICBO code development conference - 6 days �$40 Tri-state code development meeting - 2 days � a40 WABO quarterly, 4 meetings, 16 days �$40 - WWICBO chapter meetings, 24 (g� a22/meal � Code seminars, 18 � $10/meal Chamber lunches Total PER DIEM MEALS � � 240 640 528 180 72 1,740 ACCOUNT # 001-5200-074559-60-432 ��G Narrative: Reimbursement for lodging while attending conferences and meetings both within and outside the state. Also covers the cost of overnight stays at miscellaneous training seminars. Item Description ICBO code developmen conference, 5 nights (� $100 Tri-state code develoment meeting - 2 nights �$100 WABO quarterly, 4 nights (g� S 100 Training Total LODGING Council Appropriation 500 200 400 200 1,300 ACCOUNT # 001-5200-074559-60-434 �1�� Narrative: Airfare tra�el to the ICBO Annual Code Development Conference. Item Description ICBO code development conference Total AIRFARE Council Av ,p�ooriation 500 S00 � 305 Expenditun Deta�l � City of Federal Way, Washington 1994 Adopted Budget Operat�ieg Budget ACCOUNT # 001-5200-074559-60-435 CONFERENCE/S RE Narrative: Registration for conferences and meetings, also tuition reimbursement for building code related classes and 94 code update training. Item DescriQrion ICBO code development conference Tri-state code development meeting ICBO code & other training - 6 x 3 sessions per year Total CONFERENCE/SEMINAR REGISTRAT70N Council Appropriation 350 75 1,800 2,225 ACCOUNT # 001-5200-074559-60- RENTAL CARS/GROUND TRANSP Narrative• Ground transponation fare at ICBO conference. Item Description Ground transportation at ICBO conference Total RENTAL CARS/GROUND TRANSP Council Appropriation 40 C:7 ACCOUNT # 001-5200-074559-60-437 MILEAGE REIMBURSEMENT Narrative: Mileage reimbursement for travel to conferences and meetings building o,,�`'tcial and plans examiner. Item Description WABO quaRerly, 4 meetings (1,200 miles x.28) Miscellaneous training (375 miles x .28) Total MILEAGE REIMBURSEMENT Council Appropriation 336 105 i.�►.�� ACCOUNT # 001 MISC SERVIC dc C AAR G E S Narrative: Reimbursement for ICBO code certification test and WA Engineering code test (S cert�cations on d�erent components of the code). Item Description . Council Appropriation Certification reimbursement 400 Total MISC SERVICES & CHARGES � � � � .r�-� Expenditure Iktail 306 � � 1994 Adopted Budget City of Federal Way, Washington � Opcmting Budg�t ACCOUNT # 001-5200-074559-60-492 PRINTING S ERVICES Narrative: Outside printing of fornrs, handouts, and other building section related information. Item Description , Council Appro,priation Outside printing 1,500 Total PRINTING SERVICES 1,500 ACCOUNT # 001 ASSOCIATION DUES Narrative: Association dues for ICBO, WABO, IAPMO, NFPA, WWCICBO (all agency memberships). Item Descriotion Council Apgropriarion ICBO 2 � WABO 200 IAPMO 100 NFPA 100 WWCICBO 50 Total ASSOCIATION DUES 650 ACCOUNT # 001-5200-074559-60-499 IMMUNIZATION CHARGE Narrarive: Hepatitis vaccines as required by the Health Department. Item Description Council Appropriation Vaccinations - 6 staff � $300 1 � 8 � Total IMMUNIZATION CHARGE 1 + 8 � � � � � 307 Expe�rditun Detafl � � � .� �'. i� � � �� '� � �� {� � � � O � � • � � � � � � � � � � �� `� �' � �' � �� 1994 COMMUNITY OUTREACH & POLICY PLANNING Organizational Chart � � City of Federal Way, Washington 1994 Adopted Budget Operadng Budget � PURFOSE AND DESCRIPTION The Department of Community Outreach and Policy Planning was created in 1993 for the purpose of consolidating the services included to address the City Council's emphasis for outreach and community visioning. The Department has as its mission to concentrate community outreach functions, policy research and development, and long range planning activities into one azea to enhance the City's ability to proactively address community issues. Specific functions the Department performs are: Long Range Planning through the CityShape Project; land use and development code revisions; development of a capital facilities plan; citizen involvement through the volunteer program for the Ciry's organization, as well as communiry groups; legislative and regional affairs analysis; Neighborhood Safery Program management; contracting for human services; producing and distributing the community newsletter to the citizens of Federal Way; managing the police contract between the City and` King County Police Department; administering the Communiry Development Block Grant Program; liaison to Federal Way Fire District #39; and serving as staff to the City's Planning Commission, Human Services Commission, Diversity Commission, and Youth Commission. ERPENDIZ'LJR�S BUDGET BY PROGRAM Support to Other Departments Council and Community Support Planning Human Services TOTAL $ 0 $ 267,655 $ 271,272 � 329,142 0 114,934 105,729 72,069 358,862 458,895 440,812 354,968 1,085,093 1,132,562 1,162,768 1,221,366 � I:;�43,955 $ ; 1�74,O�G �► i,�8�,�8� ; $ 1�99"7,545 310 1994 Adopted Budget City of Federal Way, Washington opaa�iieg Budger � I � I � I � BUDGET BY DIVISION Administration Long Range Planning Human Services Community Involvement BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund Transfers Interfund - Residual Equity Capital Interfund Services $ 0 $ 333,737 a 314,045 a 334,546 358,862 458,895 440,812 354,968 1,085,093 1,132,562 1,162,768 1,221,366 0 48,852 62,956 66,665 _ _ __ TOTAL ; � 1,;�3,955 � ;; �,�?�;�i6 � i,�!SQ,581:: � 1:;977,S�F5.. $ 203,226 $ 540,082 $ 531,803 $ 491,465 2,766 11,670 10,928 13,025 557,854 552,724 463,054 440,563 619,386 705,428 705,428 788,224 0 0 100,300 55,000 16,003 11,541 6,077 4,701 1,313 0 0 0 43,407 152,601 162,991 184,567 < TOTAL $ 1',�t3,955 $ ,: 1�97r��Q46 $ i,Q8Q,�81 < � 1,977,5+'1S . ; POSITION INVENTORY Assistant City Manager Director of COPP Planning Manager Senior Planner Human Services Manager Associate Planner Management Assistant Community Invlvmt Coord Administrative Assistant II Administrative Assistant I Office Technician I Community Outreach and Policy Planning Total 1.00 0.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 11.00 0.00 1.00 0.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 � �� 311 0 0 46 38 32 28 28 28 21 18 8 a 4,878 4,878 4,426 3,633 3,132 2,838 2,838 2,838 2,388 2,217 1,731 $ 7,317 7,317 5,620 4,596 3,963 3,591 3,591 3,591 3,021 2,806 2,192 � City of Federal Way, Washington 1994 Adopted Budget Operadng Budget � ffiGHLIGHTS/CHANGFS This newly created department affords the opportunity for the City to increase and coordinate outreach � to the citizens of our community. The volunteer program has been successful for the first nine months of its existence and will continue to improve. The community visioning process of CityShape will be � taken to the next level of impacting the City's comprehensive plan and revisions to the land use and development codes. We aze also prepared to develop sub-area plans to refine the ciry-wide vision. Contracting for human services will continue to be a priority, with analysis being conducted to meet a � Council goal of determining gaps and duplication of services. The City has become a member of the King County Community Block Grant Consortium for administration of the federal guidelines under which the program is conducted. This is in lieu of adding additional City staff to perform that function. � � � � � � � � �I 312 � � � 1994 Adopted Budget City of Federal Way, Washington Operating Budget PURPOSE AND DFSCRIPTION The functions of this Division include the day to day administration of the Department by providing the planning, organizing, directing and evaluation of the services necessary to successfully implement the policy direction of City Council, as communicated by the City Manager, and to achieve our mission. Direct responsibilities include the administration of the community newsletter, and staff support to vazious commissions and committees. The Division is responsible for providing management and clerical support to Long Range Planning, Human Services, and Communiry Involvement. In addition, the Division provides support to the City Council, City Manager, and other departments as special projects are assigned. ERPENDITURES BUDGET BY PROGRAM Support to Other Departments Council and Community Support BUDGET BY CATEGORY Personnel Services Supplies Other Services Interfund - Residuai Equity Interfund Services TOTAL TOTAL a 0 $ 216,470 � 233,936 $ 291,901 0 90,508 80,109 42,645 __.. $ ! 0 � : 33�,'l�T $r �1�,�5 ; '$ ;�34 ;: $ 0 $ 226,680 $ 221,717 a 231,894 0 1,900 2,297 3,045 0 44,398 42,460 44,915 0 626 1,385 2,933 0 60,133 46,186 51,759 ' � . : a � s��;�r�� .a,oas � ��,s� ; 313 City of Federal Way, Washington 1994 Adopted Budget Operaditg Budget POSITION INVENTORY Assistant City Manager Director, COPP Management Assistant Administrative Assistant II Administrative Assistant I Office Technician I Community Outreach and Policy Planning Tota1 1.00 0.00 1.00 1.00 1.00 1.00 5.00 0.00 0 $ 4,878 � 7,317 1.00 0 4,878 7,317 1.00 28 2,838 3,591 1.00 21 2,388 3,021 1.00 18 2,217 2,806 1.00 8 1,731 2,192 5.00 ffiGHLIGATS/CHANGES This is a newly created department which will continue to provide the same services the component divisions provided during 1993. Among the highlights for 1994 are that we have gained a year of experience with both the Diversity and Youth Commissions, and have had eighteen months of experience with our community involvement program. PERFORMANCE MEASURFS Provide accurate responses to requests within deadlines. Department goals aclueved. Individuals' goals achieved 314 � � 1994 Adopted Budget by Detail Object of Expenditure �� Department Object Description Dollar Amount iio sar.nx�s � wwcES i�9,6oa 111 TEMPORARY HELP �� , �� 187,928 210 EMPIAYEEPENSIONS �,1� 211 EMPL BF1dEFIi' CONfRIB (MLBTj 9,323 213 MEDIC�ARE CONIRIBLJTiON �� 214 D1SAB1LiI'Y/SURVNOR 2.�� z2o nvnus �s � �n nm su 24p UNEMPIAYMEIVT' OOMPENSAT'ION 1,614 TSO HEALTH INSURANCE PREM 10,657 2S1 DENTAL INSURANCE �� TOTAL BIIVEFiTS '�.� 310 OFFICE SUPPf�'S 1,000 � 311 BOOKS, MAP$ & PERIODICALS 395 312 , O�R OPERATING SUPPLIES 850 318 FOOD Bc BEVERAGE 800 1'OTAL SUPPLIES 3 ,� 410 PROFFSSIONAI. SERVICES 1,750 422 BULK CLASS POSPAGE 19,� 431 PER DIEM MEAIS . � 432 IADGING ?AO � 433 PARKING/POLLS � 434 AIIZFARE 180 435 RECISIRATION � 437 MII�.�AGE REII�ffiURSEMENT .� 490 MISC SERVICES 8c CHARGFS 50 492 PRINI�idSERVICFS 21,100 497 ASSOCIATION DUES 260 TOTAL SERVICES dc CHARGES 44,915 561 II1fERF[JND - RESIDUAL EQUITY 2,933 T(YfAL IN1EItFUND - RFSIDUAL EQUITY 2,933 914 DATA PROC SVC - IlVTBRFUND 1Q172 915 DP Il�TfERFUND SVC - REPIACE Z,8� 920 COMMUIVICATIONS SVC - II1I'ERFUND 6,557 921 COMM II�TI'ERF[JND - REPLACE 1,217 950 FLJRN/FAC SVC - INTERFUND 15,564 951 FURN/FAC INfERFUND SVC - REPLACE 2,183 960 LiAB/AUTO INSURANCE - IIdI'ERFUND 8,980 990 SUPPORT SVC -1N'TERFUND 4187 991 SUPPORT SVC II�TfERFUND - REPIACE 79 TOTAL IlVTERFUND SIItVICFS 51,759 COST CENTER TOTAL 334,546 �� , City of Federal Way, Washington 1994 Ado�ted Budget Operadng Budget ACCOiJNT # 001-1100-081-557-10-111 TEMPORARY AELP Narrative: Part time intern help budgeted at $10 per hour for 15 hours per week, with schedule varying to meet intern's school schedule. Item Description Council Appropriation Intern pay 8,320 Total TEMPORARY HELP 8,320 ACCOUNT # 001 OFF7CE SUPPLIES Narrative: 0,,�`'ice supplies for Department Director, Management Assistant and administrative support sta„�j: Item Description Council Appropriation Office supplies for 4 staff (g� $250 each 1,000 Total OFFICE SUPPLIES l,ppp ACCOUIVT � 001-1100-081-557-10-311 BOOKS, MAPS, & PERIODICALS Narrative: Publications for grant development program. Item Description Periodicals and books for grant program Total BOOKS, MAPS, & PERIODICALS Council Ap,�priation 250 250 ACCOUNT # 001-1100-081-557-10 312 OTAER OPERATING SUPPLIES Narrative: Operating supplies including preseraation materials for departmera and administrative sta,,�`'based on a rate of $SO for each clerical position. Item Description Operating supplies Total OTHER OPERATTNG SUPPLIES Council Appropriation 150 150 Expenditun Detai[ � 316 1994 Adopted Budget City of Federal Way, Washington optr�ng sadgtr ACCOUNT Ji 001-1100-081-557-10-410 P]�OFESSIONAL SERVICES Narrative: Team building for participation in management team retreass and for department team building. Item Descrivtion Management team activities Department activities-12(�$75 each Total PROFESSIONAL SERVICES Council Aooropriation 450 900 1,350 ACCOUIVT # 001-1100-081-557-10-431 PER DIEM M EAL S Narrative: Per diem a�rd reimbursement of ineal expenses for Management Assistara and sta,�to attend conferenaes, Suburban Cities Association meetings and other community meetings held over lunch or dinner Item Description Conference meals-Maaugeme,nt Assistant - 5�$50 each Meeting meals-staff - 4 (� � 12.50 SCA meeting meals-Managemeat Assistant - 4�$25 Total PER DIEM MEALS Council Appropriation Z50 50 100 400 ACCOUNT # 001-1100-081-557-10-432 LODGING Narrative: Lodging costs for conference and training attendance for Management Assistant to attend training/WCMA-estimated $60 per night for 4 nights. � Item Description Lodging-Management Assistant � . Total LODGING Counail Ap�ro�riation 240 �� ACCOUNT # 001-1100-081-557-10-433 PARKING/T�OLLS Narrative: Parking cost reimbursemera for Management Assistant and sta�` for attendance at conferences, training seminars and City business meetings. Item Description � Reimbursement for parking expenses Total PARKING/TOLLS Council Anoropriation 35 � � 317 ExpenJitun Drtail City of Federal Way, Washington 1994 Adopted Budget Operadng Budget ACCOUNT # 001-1100-081-557-10-434 AIRFARE Narrative: For Management Assistant to WCMA conference in eastern Washington. Item Description Airfare-Management Assistant Total AIRFARE Council Annropriation 180 180 � � � � � ACCOUNT � 001-1100-081-557-10-435 CONFERENCE/SEMINAR REGISTRATION � Narrative: � Conference and training registration for Management Assistant and Administrasive Assistants. Item Descriprion WCMA registration-Management Assistant Training registration-Managemeat Assistant Training registration-AdministrativeAssistant II Training registration-AdministrativeAssistant I Training registration-Office Te�hnician Total COIVFERENCE/SEMINAR REGISTRAT70N Council Appronriation 210 140 200 150 100 800 ACCOUNT # 001 MILEAGE REIMBURSEMENT Narrative: Mileage reimbursement for sta„�`'anendance at City business meetings including trips to Olympia for state legislasive relations, and sta„8`'travel to training and/or conferences. (Meetings-357miles (g'� $.28/MileJ (legislative-10 trip of 80 miles (g� $.28/Mile) (training/conf. =535 miles). Item Description Mileage for City business meetings Mileage for state legislative trips Mileage for conferences/training Total MILEAGE Council Appropriation 100 250 150 500 Expenditure Detail 318 1994 Adopted Budget City of Federal Way, Washington opera�ing Badget ACCOUNT # 001-1100-081-557-10-490 MISC SERVICES � CHARGES Narrative: Funds for overnight mailing service charges. Item Description Council Appro nn 'ation Service charges 50 Total MISC SERVICES & CHARGES 50 ACCOUNT # 001-1100-081-557-10-492 PRINT7NG SERVICES Narrative: . Printing performed by outside contractors for items including special fo»ns, reports and business cards. Item Description Council gpropriation Printing services 100 Total PRIIVT7NG SERVICES 100 ACCOUNT # 001-1100-0S1-55'1-10-497 ASSOCIATION DUES Narrarive: Association dues for Management Assistant for ICMA and WCMA, and for Administrative Assistant II to Professional Secretaries International. Item Description . Council ApproBriation ICMA dues - Management Assistant 140 WCMA dues - Management Assistant SO PSI dues - Administrative Assistant II 70 Total ASSOCIATTON D UES 260 ACCOUIVT � 001-1200-081-557-10-311 BOOKS, MAPS, & PERIODICALS Nazrative: Publications on diversity. Item Descrintion Council Apnropriation Diversity publications 145 Total BOOKS, MAPS, & PERIODICALS 145 319 �P��un �� City of Federal Way, Washington 1994 Adopted Budget Operadng Budget ACCOUNT # 001-1200-081-557-10-312 OTAER OPERATING SUPPLIES Narrative: � Operating supplies for Diversity and Youth Commissions, including Youth Recognition Evening awards, commission placards and nametags. Also includes funds for Ciry Hall open house held to celebrate City's incorporation. Includes co,,�`'ee pot rental, and paper products. Item Description Operating supplies-Youth Commission Operating supplies-Diversity Commission Operating supplies-open house Total OTHER OPERATING SUPPLIES 0 � � � � � ACCOUNT # 001-1200-081-557-10-318 . FOOD & BEVERAGE Narrative: � Food and beverages for communiry open house celebrated on the anniversary of the City's incorporation. Also includes expenses for Di�rsity Commission meetings, Youth Commission meetings, retreat and Youth � Recognition Award Evening. Item Description Food and beverages for open house Food and beverages-Diversity Commission Food and beverages-Youth Commission Total FOOD & BEVERAGE Council Appropriation 300 100 300 700 Council Appropriation 500 100 200 800 ACCOUNT # 001-1200-081-557-10-410 PROFESSIONAL SERVICES Narrative: Professional services including photography for City publications including the City newsletter: Item Descriprion Professional services Total PROFESSIONAL SERVICES Council Appropriation 400 400 Expenditure Detail 320 1994 Adopted Budget City of Federal Way, Washington ��g B� ACCOUNT # 001-1200-081-557-10-4Z2 B C Pl Narrative: Bulk mail costs for mail the SPIRIT community newsletter to 35,000 households.four tintac per year. Item Descriprioa Council Appropriation Bulk mail costs 19,600 Total BULK CLASS POSTAGE 19,600 ACCOUNT � 001-1200-081-557-10-492 PRINTING SERVICES Narrative: Printing of a 4 page SPIRIT newsletter produced quarterty, the Year End Report, Citybeat, and other community relations publications. Also includes Youth Commission Recognition award program, Diversity .Commission Festival, Familyfest brochures, and ethnic heritage brochures. Item Description Council Appropriation Printing services for SPIRTf 16,000 Printing services for other publications 3,000 Printing services for Youth Commission 500 Diversity Commission Festival 1,000 Familyfest brochures 250 Ethnic heritage brochures 250 Total PRINT7NG SERVICES 21,000 � � 321 Expcnditun Detail �' � � � � � � � � � � o , �• � � � � � � � � � � � � � � 1994 Adopted Budget City of Federal Way, Washington Operadng Budget PURPOSE AND DESCRIPTION The purpose of the Long Range Planning is to prepare the City's comprehensive plan consistent with the requirements of the Growth Management Act. The comprehensive plan must include growth forecasts and the following elements: land use, transportation, housing, capital facilities, annexation, environmentally sensitive azeas, and private utilities. Federal Way's plan will also include city center plan. The Growth Management Act also requires that there be a significant public involvement program associated with plan preparation. Long Range Planning also supports the zoning code revision program by researching potential code revisions, prepazing staff reports and recommendations, presenting the proposed code revisions to the Planning Commission and City Council at public hearings. Long Range Planning also processes annexation requests, provides staff suppoR for various countywide, regional and state planning efforts, and prepazes special reports and issue papers on a vaziety of topics as requested. EXPENDI'TiJRES BUDGET BY PROGRAM Planning BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund Transfers Interfund - Residual Equity Interfund Services $ 358,862 $ 458,895 $ 440,812 � 354,968 TOTAL � 358,8� � �58,89� � �t40,�1� ; � '354 ;; $ 167,887 $ 234,602 $ 223,331 $ 165,193 2,104 3,450 2,700 2,700 129,461 117,460 18,823 15,960 16,003 0 0 0 0 0 100,300 55,000 0 10,915 4,208 1,363 43,407 92,468 91,450 114,752 TOTAL $ <35$,862 $ '; +�58;895 ;$ A40,Si2 ` $ <:�5�,968 ' 323 Ciry of Federal Way, Washington 1994 Adopted Budget Optraaing Budget FOSITION INVENTORY COPP Long Range Planning Total 4.00 3.00 HIGHLIGHTS/CHANGFS There are no program changes or increases in service level adopted for Long Range Planning in the 1994 Adopted Budget. The work program for 1994 includes completion of the Comprehensive Plan and Final Environmental Impact Statement, presentation of the plan to the Planning Commission at public hearings, and transmission of the Plan and the Commission's Recommendation to the Ciry Council for final action. Following plan adoption, staff will prepaze area-wide rezone proposals to assure that the zoning map is compatible with the plan recommendations. Staff also anticipates that additional code revisions and sub- area urban design studies may be necessary to implement the plan. PERFORMANCE MEASURFS Present the draft Comprehensive Plan to the Planning Commission and City Council at public hearings. Prepare city-wide legislative rewnes to implement the Comprehensive Plan. Prepare wning code revisions to implement the Comprehensive Plan. Process annexations according to timelines outlined in statutes. Complete special projects and Council assignments on or before the deadlines assigned by the City Manager. 324 Planning Manager 1.00 1.00 46 $ 4,426 a 5,620 Senior Planner 2.00 2.00 38 3,633 4,596 Associate Planner 1.00 1.00 28 2,838 3,591 1994 Adopted Budget by Detail Object of Expenditure Department Object Description Dollar Amount 110 SALF►RI}:S & WAGES TOTAL SALARIL�'S 210 EMPLOYEE YENSIONS 211 EMPL BENEFIP CONTRIB (MF�+ I) 213 MEDICARE CONfRiBVfiON 214 DLSABII.iI'Y/SURVIVOR ?7A IIVDLJS INS & MED AID 240 UNEMPLOYMENf COMPENSATION ?50 HEALTH INSURANCE PREM 2S1 DEIdPAi.INSURANGE TaTAL BENEFIIS 310 OFFICE SUPPt rua 311 BOOKS, MAPS, & PERIODICALS 312 O�R OPERAT'ING SUPPLIES 318 FOOD & BEVERAGE 352 SMAI.T.OFFICE APPARATUS T(YfAL SUPPLIL� 410 PROFFSSIONAL SERVICES 431 PER DIEM MEAIS 432 PARKIING/POLLS 433 AIItFARE 434 CONFERENCE1SEbIID1AR REGLtiTER 435 RL 436 RENTAL CARS/GROUND TRANSPORT 437 MII.EAGE REII�URSEMENT 442 LF.GAL NOTICES 492 PRII�TIIldO SERVICES 497 ASSOCIATION DUFS TOTAL SERVICES & CHARGES 552 IIJCERFUND CONTRID-0PERATION TOTAL INIERFUND - CONTRIBUTION 561 IrTIERFUND - RFSIDUAL EQUITY TOTAL IlNTERF[JND - RFSIDUAL 914 DATA PROC SVC - IIV'TERFLiND 915 DP II�TI'ERFUND SVC • REPIACE 918 ENC3/OONSfR SVS - II�TfERP[JND 919 ENG/CONSfR SVS - REPI.ACEME 920 COMMUIVICATIONS SVC - INT'ERFUND 921 COMM IlVTERF[JND - REPIACE 950 FURN/FAC SVC - IIdIBRF[JND 951 FURN/FAC II�fERF[JND SVC - REPIACE 960 L1AB/A[TPO INSURANCE - INTERFUND 990 SUPPORT SVC - INTERFUND 991 SUPPORT SVC 1NT'ERFUND - REPIACE TOTAL INIERFUND SFxtVICFS COST CIIVTER TOTAI. 133,354 9,831 7,011 1,934 2�32 Zi0 1,152 �,� 2,424 �� 200 2110 300 1,000 800 SSO 750 250 600 1,150 60 600 300 10,000 800 55,000 � 8,138 � 67,734 5,633 5,246 715 12,451 1,746 7,184 3,349 63 133,354 31,839 2,T00 15,960 55,000 1,363 114,752 354,968 City of Federal Way, Washington 1994 Adopted Budget Operadng Budget ACCOUNT # 001-5100-082-558-20-310 OFFICE SUPPLIES Narrative: O�ce supplies for four planners as $250 per person. Item Description Council Appropriarion Office supplies for four planners l,ppp Total OFFICE SUPPLIES i,ppp ACCOUNT �t 001-5100-082-558-20 311 BOOKS, MAPS, & PERIODICALS Narrative: Books, maps, periodicals, newspapers, and other research materials which will be used in suppon of the long range planning e„�`'ort. Item Description Council Appmpriation Books, maps and periodicals Zpp Total BOOKS, MAPS, & PERIODICALS 200 ACCOUNT # 001-5100-082-558-20-312 OTHER OPERATTNG SUPPLIES Narrative: Other supplies that are necessary to do long range planning that do not fit into the detailed supply category accounts such as foam core board and other special project supplies. Item Description Council Appropriation Other supplies 200 Total OTNER OPERATING SUPPLIES 200 ACCOUNT 1t 001-5100-082-558-20-318 FOOD & BEVERAGE Narrative: Funds to pay for co„�`'ee and cookies at various public meetings and open houses and for the year-end Planning Commission dinner/luncheon. Item Description Food and beverages Total FOOD & BEVERAGE Council Appropriation 300 i �'� Expenditure Detail 326 � 1994 Adopted Budget City of Federal Way, Washington ■ o��g aWag�r ■ ACCOUNT # 001-5100-082-558-20-352 SMALL OFFICE APPARATUS Narrative: O„�ice equipmera and furniture such as file drawers, shel�s, keyboard trays and similar equipment calculated as $ZSO per person. Item Description Council Appropriation Office equipme,nt and fiuniture 1.� Total SMALL OFFICE APPARATUS 1,� ACCOUNT # 001-5100-082-558-20-410 PROFESSIONAL SERVICES Narrative: Professional services such as a facilitator to work with the Planning Commission, or a trainerfor a similar engagement. Item Descri�tion Council Appropriation Team builder or facilitator 8� Total PROFESSIONAL SERVICES 800 ACCOUNT # 001-5100-082-558-20-431 PER DIEM MEAL Narrative: Per diem meal expenses for three planners and the planning commission. Budgeted four days for the Department Director, three days each for the planners, and one day each for the Ptanning Commission. Item Description Council Appr�priatioa Twenty two days � $25/day 550 Total PER DIEM MEALS 550 ACCOUNT # 001 LODGING Narrative: Hotel and motel rooms while attending conferences, seminars and training sessions for three planners. Budgeted at $75 per night for ten nights of lodging. Item Description Ten nights of lodging at $75 per night Total LODGING Council A�vropriation 750 750 327 �Pe�� City of Federal Way, Washington 1994 Adopted Budget OperoNitg Budget ACCOUNT J� 001-5100-082-558 20-433 PARKING/TOLLS Narrative: Charges for parking while atteruling meetings, conferences, seminars and training sessions. Item Description Council Apo%_priation Parking expenses 250 Total PARKING/TOLLS �p ACCOUNT # 001-5100-082-558-20-434 AIRFARE Narrative: Airfare far two sta�`'to anend the American Planning Association meeting in San Francisco, an APA/AICP in-service training sessions, or the Urban Land Institute regional meetings. Item Description Airfare for two trips Total AIRFARE Council Apnropriation �� 600 ACCOUNT # 001-5100-082-558 20-435 CONFERENCE/SEMINAR REGISTRATION Narrative: Conference, seminar or training session registration fees for three planners and the Planning Commission as appropriate. Item Description Council Appropriation State planning directors 300 AICP/APA 350 Local seminars 600 Total CONFERENCE/SEMINAR REGISTRATION 1,250 ACCOUNT # 001-5100-082-558-20-436 RENTAL CARS/GROUND TRANSPORT Narrative: Rental car expenses, bus fare, taxis and limo services while on out of town city business for three planners arrd the Planning Commission. Item Description Rental cars, bus, taxis or limo fares Total RENTAL CARS/GROUND TRANSPORT Council Appropriation 60 60 Expenditure Iktail 328 1994 Adopted Budget Ciry of Federal Way, A'ashington Operadng Budgu ACCOUNT # 001-5100-082-558-20-437 MILEAGE REIMBURSEMENT Narrative: Mileage reimbursement for three planners and the Planning Commission who use their private cars for travel to and from City business, including meetings within the county, the Puget Sound area and eastern Washington. Budgeted at $.28 per mile. Item Description Mileage reimbursement for planning staff (2,142 miles �.28) Total MILEAGE REIMBURSEMENT Council Appropriation 600 600 ACCOUNT # 001-5100-082-558-20-442 LEGAL NOTICES Narrarive: Cost of publishing legal notices such as requests for statements of qualifications, code revision public hearing notices, SEPA compliance notices and hearings, and other notices as required by law. Item Description Legal notices at $30 per notice Total LEGAL NOTICES Council Avoropriation 300 300 � ACCOUNT � 001-5100-082-558-20-492 PRINT7NG SERVICES Narrative: Printing cost for documents such as the Cityshape Final EIS, the completed comprehensive plan including � the transponation element, land use element, City Center Study and the housing element. Esrimate 2U0 copies of 3 documents which are 200 to 300 pages in length. Item Description � � � Printing services for Comp Plan and FEIS Total PRINTING SERVICES Council Autnopriatioa 10,000 10,000 , 329 Expenditun Drtail City of Federal Way, Washington 1994 Adopted Budget oQer�ing swtget ACCOUNT �f 001 ASSOC IATION D U E S Narrative: Association dues for three planners for the American Planning Association, American Institute of Cenified Planners, Urban Land Institute, Planning Association of Washington, and Washington State Ciry Planning Directors Association. Item Description Urban Land Institute memberslup APA dues � $125 average AICP dues for one planner Planning Association of WA WN Planning Directors Association Planning Advisory Service Total ASSOCIATIONDUES Council Appropriation 80 S00 70 50 SO SO 800 ACCOUNT # 001 INTERFUND CONTRIB Narrative: General fu»d contribution to pay for CityShape Final EIS estimated to be $SS,000. The actual cost of the EIS will be a function of how many comments letters require responses and how many amendments to the preferred alternative are proposed. Item Description Preparation of CityShape Final EIS Total IIVTERFUIVD COIVTRIB-OPERATIONS Council Agpropriation 55,000 55,000 Expenditun Detail 330 1994 Adopted Budget City of Federal Way, Washington OptratLtg Budget � � PURPOSE AND DESCRIPTION The Human Services/Administration budget is responsible for the management of all general fund human service contracts, and the coordination of Communiry Development Block Grant (CDBG) funds. Human Services includes emergency services, ethnic/cultural development, family support services, information and refenal, self-support services, and victims assistance. CDBG includes capital projects, planning, housing, rehabilitation for low income, neighborhood improvements, and public services. ERPENDITURFS BUDGET BY PROGRAM Human Services � 1,085,093 $ 1,132,562 � 1,162,768 $ 1,221,366 TOTAL $ 1,085,093 � i,1�2,56� '$� 1,162,"T6$ ;� 1;�2�.,3G6 � � �J � � � BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund - Residual Equity Capital Interfund Services $ 35,339 � 45,668 $ 45,263 � 48,990 662 650 461 450 428,393 380,816 397,471 373,058 619,386 705,428 705,428 788,224 0 0 336 340 1,313 0 0 0 0 0 13,809 10,304 TOTAL � I,Q�S`,093 � > 1, 5�2 � 1,�:�2�'X68 � �„3b� ; �: :. :. .. ..... , 331 City of Federal Way, Washington 1994 Adopted Budget Operadng Budget POSITION INVENTORY ffiGHLIGHTS/CHANGFS This Division continues to manage the contracts with human service agencies which provide services to the community. Oversight of the Community Development Block Grant Program is also conducted by this Division. The City has become part of the King County CDBG Consortium in 1994, rather than continuing as an entitlement City. This is in keeping with the City Council policy of minimum staffing levels through contracting of services. PERFORMANCE MEASURES Unduplicated Federal Way residents served. Site visits of agencies contracted. 332 Human Services Manager 1.00 1.00 32 $ 3,132 $ 3,963 COPP Humaa Services Total 1.00 1.00 1994 Adopted Budget by Detail Object of Expenditure � � � � Department Object Description Dollar Araount uo SALARIES dt WAGES 'a,426 �tm��r, s�axu�s �,a� 210 EA�IAYEE YENSIONS �� 211 EMPL BENEFIf CONl'RIB (MEB1) �� 213 MEDICARE CON!'RIBLJT'ION SE6 214 DLSABII.ITY/SURVNOR �4 220 IIVDLJS 1NS dt MED AID � 2q0 UNEMPLOYMENT COMPENSAITON 416 ?SO HEALTTi INSURANCE PREM 1,437 1S1 DENl'AL INSURANGE 395 TOTAL BIIVF.ETfS $,S� 310 OFFIGE SUPPLJFS u0 312 OT'HER OPERATING SUPPLiFS 1� 318 FOOD dt BEVFI2AGE 100 'POTAL SUPPLII� � 410 PROFFSSIONAL SERVICES 371,000 431 PER D�lui MF.�I.S 155 432 LODGING 193 433 PARKINCi/POLLS 2S 434 AIItFARE 130 435 RL 210 436 RENfAL CARSlC*ROUND TRANS 73 437 MII.EAGE REIIvIBURSEMENf 580 440 ADVERTISING 600 492 PRINIING SERVICES 100 497 ASSOCIATION DUES � TOTAL SFdtVICES & CHARGNS 3'�,� 514 KC HEALTH DF.PT INTERGOVT 767,777 515 POLLUTION CONTROL SVS-INTE 20.447 TOTALINTIItGOVTSERVICFS . ��,�4 561 IIdTERFUND - RESIDUAL EQiJit'Y 340 TOTAL INTERFUND - RFSIDUAL EQUITY � 914 DATA PROC SVC - IIVTERFUND �� 915 DP Il�iCERF[JND SVC - REPI.ACE 518 920 COMM[JHICATIONS SVC - IIVT'ERFUND 1,311 921 COMM II�I'ERFUND - REPI.ACE TA4 950 FURN/FAC SVC - IIVTERF[JND 3,112 951 FURN/FAC INI'ERFUND SVC - REPLACE � 960 LiAB/AUPOINSURANCE-IN!'�RFUND 1.996 990 SUPPORT SVC - IIV'IERPUND • �� 991 SUPPORT SVC IN!'EERFUND - REPLACE 16 TaTAL IN1F1tFUND SERVICFS 10,� COST CENTER TOTAL 1,221,366 � City of Federal Way, Washington 1994 Adopted Budget Opeindng Budget ACCOUNT � 001-7300-083-531-70-515 POLLUTION CONTROL SVS INTERGOV Narrative: Pollution control services provided by King County statutorily required, based 5096 on population (using census data) and 5096 on assessed valuation. Charged by King County on behalf of the State. Item Description Pollution control services Total POLLUTION COIVTROL S1�S IIVTERGOV Council Appropriation 20,447 20,447 ACCOUNT # 001-7300-083-562-10 310 OF FICE SUPPLIES Narrative: O„�ice supplies for 1994 including such items as pens, pencils, refills, paper clips, envelopes, staples, correction fluid, highlighters, etc. Item Description Office supplies Total OFFICE SUPPLIES Council Appropriation 250 250 ACCOUNT # 001-7 300-083-562-10 312 OTHER OPER ATING SUPPLIES Narrative: Notebooks for human services comrnission members which contain applicasions for funding. Also included in this amount are materials such as poster boards, photos, construction paper and other display muterials for special community education events. Item Descrintion Notebooks for commissioners Materials for displays & events Total OTHER OPERATTNG SUPPLIES Council Appropriation SO 50 �'�� ACCO # 001 FOOD & BEVERAGE Narrative: Food and beverage purchased for commission meetings, receptions, etc. and Human Services providers network meetings. Item Description Food & beverage Total F.00D & BEVERAGE Council Appropriation 100 � �; Expenditure Detail 334 1994 Adopted Budget City of Federal Way, Washington Oper�xg swlga ACCOUNT � 001-7300-083-562-10-410 PROFESSIONAL SERVICES Narrative: This rejlects the total requested for 1994 coraracts. Included in this amount is this division's request for $10,000 for the human services roundtable fee, as well as those progrcuns recommended by the Human Services Commission. Item Descriprion Council Appro,priation Human Services contracts and roundtable fee 371,000 Total PROFESSIONAL SERVICES 371,000 ACCOUIVT � 001-7300-083-562-10-431 - PER DIEM M EAL S Narrative: This amoura includes meals at the 4-day regional Blackr in Government (BIG) conference in Ponland, Oregon. Item Descri,ption Council Ap,propriation Blacks in Government meals - 3 meals/day for 3 days �$35/day (�10 brealcfast; alO lunch; $15 dinner) 3 meals for one day 105 2 meals (g�j $10; 1 banquet dinner �$30 50 Total PER DIEM MEALS 155 ACCOUNT # 001-7300-083-562-10-432 LO Narrative: Lodging at the Blacks in Government rnnference which will be held for 4 days and 3 nights in Portland, Oregon. Item Description Council Appro 'nnation Room accommodations for 3 nights �$65 per night 195 Total LODGING 195 ACCOiJ1VT # 001-7300-083-562-10-433 p��NG�� Narrative: Parking/tolls. Item Description Council Appro 'cmation Parking/tolls � Total PARKING/TOLLS � 335 Expenditun Dieta�l City of Federal Way, Washington 1994 Adopted Budget Optrattng Budgtt ACCOUNT # 001-7300-083-562-10-434 AIRFARE Narrative: Round trip airfare for Blackc in Government conference in Ponland, Oregon. Item Description Round trip airfare for Blacks ia Govemment conference in Portland, Oregon Toc� �rx�� Council Appropriation 130 130 � � , � i ACCOUNT # 001-7300-083-562-10-435 CONFERENCE/SEMINAR REGISTRATION � Narrative: ' Registration fee for Blackr in Governmera conference for training in budgets, dispelling stereotypes, goal achievement, etc. Item Description Blacks in Government registration fee Total CONFERENCE/SEMINAR REGISTRATTON Council'Appronriation 210 210 ACCOUNT # 001-7300-083-562-10-436 RENTAL CARS/GROUND TRANSPORT Narrative: Round trip shuttle service from airport to hotel, Blacks in Government conference in Ponland, Oregon. Item Description Council Appropriation Round trip shuttle service 23 Total REIVTAL CARS/GROUND TRANSPORT 23 ACCOUNT # 001-7300-083-562-10-037 MILEAGE REIMBURSEMENT Narrative: Mileage reimbursement for Human Services Manager. Item Description Council Appropriation 2,070 miles � .28 580 Total MILEAGE REIMBURSEMEIVT 580 F�penditure D�etail 336 ' ' 1994 Adopted Budget City of Federal Way, Washington oPe,wting atrdg�r �CCOUNT # 001 ADVERTISING , Narrative: Advertising notification in local papers of applications being accepted for human services, public and legal � notifications. • Item Description Council Appropriation � Advertising costs � � Total ADVERTTSING Total PRIIVT7NG SERVICES ACCOUNT # 001-7300-083-562-10-492 PR INT I N G SERVICES ' Narrative: Printing for large applications and contraas when printing capabilities in-house are exceeded. Item Description Printing costs for applications 600 Council A,ppropriation 100 100 ACCOUNT # 001-7300-083-562-10-497 ASSOCIA DUES Narrative: Professional organization dues for South King County Human Services Council and Senior Services of Washington. Item Description Senior Services of Washington South King County Human Services Total ASSOCIATION DUES Council Appropriation 15 2S 40 ACCOUNT # 001-7300-083-562-10.514 KC AEALT D =INTERGOVT Narrative: Heakh services provided by King County. Item Descrigtioa Health services 296 Liquor Profits/Excise - suppod of KC Div of Alcoholism & Substance Abuse services Total KC HEALTH DEPT-IIVTERGOVT Council Avoropriation 751,277 16,500 767,777 � 337 Expenditun D�eetail � i � � � i � � � � � o , �� , �■ir � � � r r � s 1994 Adopted Budget City of Federal Way, Washington Operadng Budget ' �J � , PURPOSE AND DESCRIPTION The purpose of Community Involvement is to manage a volunteer program for citizen inclusion in the operations of the City. The program is designed to reach out to diverse communities, and promote and inspire volunteerism in Federal Way. The program enhances and provides support and assistance to City staff and City departments through the use of citizen volunteers. Volunteers enable the City to provide enhanced, and in some cases, additional services. This program is one of the primary access points for citizen involvement. The Community Involvement Program also provides extensive service to the community in the form of expertise in: volunteer program management consultation and training to individuals, groups and organizations; coordination and linking of community resources with community needs; assistance to individual citizens in their search for volunteer opportunities; and promoting and inspiring community involvement through speaking engagements. EXPENDITURES BUDGET BY PROGRAM Support to Other Departments Council and Community Support BUDGET BY CATEGORY Personnel Services Supplies Other Services Interfund - Residual Equity Interfund Services TOTAL TOTAL $ 0 a 24,426 $ 37,336 $ 29,424 24,426 25,620 3�,241 � >d � : �:s� � �f��:: $ �a�� $ 0 $ 33,132 $ 41,492 $ 45,388 0 5,670 5,470 6,830 0 10,050 4,300 6,630 0 0 148 65 0 0 11,546 7,752 �: � � �1$;8$� :� �2,95b! � b�,f�S � 339 City of Federal Way, Washington 1994 Adopted Budget Operadng Budget POSITION INVENTORY HIGIiLIGIiTS/CHANGFS This is a program in constant development; therefore, while following the same course, change will always be part. This program is increasingly seen as a resource to provide expertise, consultations, training, assistance, and a point of contact for numerous individuals, agencies, and organizations in Federal Way. We are being seen as a leader in coalition-building, a pivotal and integral part of the community, and a positive influence for the communiry. It has become increasingly clear that a specialized data base is needed as support. The City nee�s to be able to track: potential, current, and inactive volunteers; community resources; as well as City and community volunteer needs. PERFORMANCE MEASURES Volunteer Participation (total number of volunteer service hours) Community Resource Consultation/ Assistance/ Expertise/Connecting. (Point of contact for groups/individuals.) 340 Community Involvement Coordinator 1.00 1.00 28 $ 2,838 $ 3,591 COPP Community Involvement Total 1.00 1.00 1994 Adopted Budget by Detail Object of Expenditure Department Object Description Dollar Amount 0 no 210 211 213 214 220 24(I uo ui 310 311 312 318 352 431 432 434 435 437 440 492 497 561 920 921 950 951 960 990 �i SALARIES 8c WAGES TOTAL SAi.AR1FS EMPLOYEE PENSIONS EMPL BENEFIT CONTRIB (MEBT) MEDICARE OONTRIBUTION DLSABILTI'Y/SURVNOR IIQDiIS INS Bc MED AID UNEMPLOYNIENf COMPENSATION �rnai,Tx nvscrx�►rrcE rx� DEI1I'AL INSURANCE TOTAL BENEFITS OFFICESUPPi.iuc BOOKS. N(APS, dt PERIODICAIS OTFIER OPERATIIdG SUPPLIFS FOODBcBEVERAOE SMALL OFFICE APPARAT(JS TOTAL SUPPLIES PER DIEM MFALS 1ADGING AIRFARE REGIS'IRAITON MII.EAGE REIMBURSEMENf ADVERTISING � PRINT�IG SERVICES ASSOCIATION DUES TOTAL SERVICFS dc CHARGFS IN'TERFUND - RESIDUAL EQUIfY TOTAL INIERFUND - RESIDUAL EQUITY COMMIJNICATiONS SVC - II�ffERFUND COMM IIVTERFIJND - REYI.ACE FURN/FAC SVC - INTERFUND FURN/FAC INTERFUND SVC - REPIACE LTA&AVPO INSURANCE - IN7�:RF[JND SUPYORT SVC - II�T!'ERFUND SUPPORT SVC INTERFLIND - REPLACE roTw �rrr�tFVrro s8evicFs 36,18E 2,744 1,846 524 362 160 300 2,au 790 150 300 1,200 �� 850 700 600 550 1,000 1.80 400 �� 100 65 1,311 1A4 3,112 436 1,7% 837 16 3b,188 9,Z00 6,830 6.630 65 �,�sz �,� 1,977,545 COST CENTER TOTA(. DEPARTNIENI'TOT'AL City of Federal Way, Washington 1994 Adopted Budget Oprradng Budget ACCOUNT # 001 O FFI C E SU PPLIES Narrative: O,,�ice supplies, including file folclers, paper, pens etc. Item Description Council Appropriation Office supplies 125 Total OFFICE SUPPLIES 125 ACCOUNT �/001-1100-084-557-20 311 BOOKS, MAPS, & PERIODICALS Narrative: Support and professional publications for public relations and outreach, and posters on �lunteering. Item Description Council Appropriation Books, articles, newspapers and periodicals 150 Total BOOKS, MAPS, & PERIODICALS 150 ACCOUNT # 001-1100-084-557-20-312 � O TAER OPERATIN SU PPLIE S Narrative: Other operating supplies. Item Description ID badges for volunteers (60 �$4.50 each + tax) ADA/AUX aids �Pe��g �PPlies Total OTHER OPERATTNG SUPPLIES Council Appropriation 300 250 50 600 ACCOUNT # 001-1100-08 FOOD & BEVERAGE Narrative: Food and beverage for volunteers, volunteer recognition events, thank you teas, lunches, large recognition dinner and/or luncheon. Item Description Volunteers Annual recognition dinner Informal recognition supplies (gifts, cards) Bi-monthly recognition "tea" Total FOOD & BEVERAGE Council Appropriation 240 1,375 150 350 2,115 Expenditure Detail 342 , 1994 Adopted Budget City of Federal Way, �'ashington � O �� S B � ACCOUIVT # 001-1100-084-557-20-352 SMALL OFFICE APPARATUS ' Narrative: , O„�ice furniture - file cabinet, bookcase. Item Description Council Aonropriation File cabinet Bookcase Total SMALL OFFICE APPARATUS 350 75 425 ACCOUNT # 001-1100-084-557-20-431 PER DIEM MEALS Narrative: Per diem meals - networking, outreach, conference/trainings. Item Description Meals while attending conference Chamber lunches and outreach Total PER DIEM MEALS Council Anoropriation 200 150 350 ACCOUNT A� 001-1100-084-557-20-432 LODGING Narrative: Lodging while attending professional training seminars/conferencesAssociation of VolunteerAdministrators (AVA), Points of Light Conference. Item Description Lodging for Points of Light Lodging for AVA Total LODGING Council Atmropriation 150 150 300 ACCOUNT # 001-1100-084-557-20-434 �� Narrative: Travel to professional conferences/seminars. AVA/Points of Light. Item Description Airfare to conferences Total AIRFARE Council Appro�riation 275 275 343 Expenditun Iktail . � City of Federal Way, Washington 1994 Adopted Budget Operating Budget ACCOUNT � 001 CONFERENCE/SEMINAR REGIST Narrative: Training and seminars for Community Involvemera Coordinator for professional developmera. Item Description Council Appropriation AVA conference registration fe� 150 Points of Light Foundarion conference 200 Locai sldll-development trainings 150 Total CONFERENCE/SEMINAR REGISTRATION 500 ACCOUNT � 001-1100-084-557-20-437 MILEAGE REIMBURSEMENT Narrative: Reimbursement for travel to engagements involving community outreach, public speaking, school visits, meeting anendance etc. Item Description Council Appropriation Mileage reimbursement 140 Total MILEAGE REIMBURSEMENT 140 ACCOUNT # 001-1100-084-557-20-440 ADVERTISING Nazrative: Advertising for specific volunteer recruitment. Item Description Advertising for volunteers Total ADVERTTSING Council Appropriation 200 200 ACCOUNT # 001-1100-084-557-20-492 PRINTING SERVICES Narrative: Printing services and supplies for communiry outreach, volunteer recruitment arul recognition. Item Description Council Appropriation Recruitment flyers, brochures, invitations, posters, etc. 1,500 Total PRIIVT7NG SERVICES 1,500 Expenditure Detail 344 � L _� �� ! _� , � ' ' � ' � ' ' C� ' � � 1994 Adopted Budget Ciry of Federal Way, Washington , ope,+�ii,g auvget � ACCOUNT � 001-1100-084-557-20-497 ASSOCIATION DUES Narrarive: Professional association dues. , Item Description Council pp�Qpriation , Association of Volunteer Administrators 50 Total ASSOCIAT70N DUES . 50 ACCOUNT � 001-1200-084-557-20 310 OFFICE SUPPLIES Narrative: O„�''zc�e supplies, including ftle folders, paper, pens etc. Item Description Council App�priation Office supplies 125 Total OFFICE SUPPLIES 125 ACCOUNT # 001-1200-084-557-20-311 BOOBS, MAPS, dE PERIODICALS Narrative: Suppon and professional publications. Item Description Council Appropriation Books, articles, newspapers & periodicals 150 Total BOOKS, MAPS, & PERIODICALS 150 ACCOUNT # 001-1200-084-557-20-312 OTHER OPERATING SUPPLIES Narrative: Other operating supplies. Item Description Council Appropriation ID badges for volunteers (60 �$4.50 each + tax) 300 ADA/AUX aids Z50 Operating supplies 50 Total OTHER OPERATING SUPPLIES 600 345 Expenditun Detail City of Federal Way, Washington 1994 Adopted Budget ��s B�s� ACCOUNT �{ 001-1200-084-557-20.318 FOOD d� BEVERAGE Narrative: Food and beverage for volunteers, volunteer recognition events, rhank you teas, lunches, large reaognition dinner, and/or luncheon. Item Description Volunte�rs Annual recognition dinner Informal recognition supplies (gifts, cards) Bimonthly recognition "tea" Total FOOD & BEVERAGE Council Appropriation 240 1,375 150 350 2,115 ACCOUNT �t 001-1200-084-557-20 352 SMALL OFFICE APPARATUS Narrative: O„�ce furniture - file cabinet, bookcase. Item Description Council Appropriation File cabinet 350 Bookcase 75 Total SMALL OFFICE APPARATUS 425 ACCOUNT � 001-1200-08 PER DIEM MEALS Narrative: Per diem meals - networking, outreach, conference/trainings. Item Description Meals while attending conferences/trainings Chamber lunches and outreach Total PER DIEM MEALS Council Appropriation 200 150 350 Expenditure Detail 346 1994 Adopted Budget City of Federal Way, Washington Operaaieg sudget ACCOUNT # 001 LODGING Narrative: Lodgi ng whi le attending professional training seminars/conferencesAssociation for VolunteerAdministrators (AVA), Poira of Light conference. Item Description Council Appropriation Lodging for Point of Light , 150 Lodging for AVA 150 Total LODGING 300 ACCOUNT # 001-1200-084-557-20-434 AIRFARTs Nanative: Travel to professional conferences/seminars. AVA/Points of Light. Item Description Council Aurnopriation ' Airfare to conferences 275 Total AIRFARE 275 ' ACCOUNT # 001 20 CONFERENCE/SEMINAR REGISTRATION ' Narrative: Training and seminars for Community Involvement Coordinator for professional development. ' Item Description Council Appropriation AVA conference registration fee 150 Points of Light Foundation conference 200 ' Local skill-development trainings 150 Total COIVFERENCE/SEMINAR REGISTRATION S00 A CCOUNT # 001-1200-084-557-20-437 MILEAGE REIMBURSEMENT Narrative: � Reimbursement for travel to engagements involving community outreach public speaking, school visits, meeting anendance etc. Item Description Council Apgropriation Mileage reimbursement 140 Total MILEAGE REIMBURSEMENT 140 347 ExPenditure D�etail City of Federal Way, Washington 1994 Adopted Budget Operadng Budget ACCOUNT # 001 ADVERTISING Narrative: Advertising for specific voluraeer recruitment. Item Descriptioa Council Appropriation Advertising for volunteers 2pp Total ADVERTlSING 200 ACCOUNT # 001-1200-084-557-20-492 PRINTING SERVICES Narrative: Printing services and supplies for community outreach, volunteer recruitment and recognition, vnlunteer handbook. Item Description Council Appropriation R�nutment flyers, brochures, posters, etc. 1,500 Total PRINTING SERVICES 1,500 ACCOUNT # 001 ASSOCIATION DUES Narrative: Professional association dues. Item Description Council Appropriation AVA - Association of Volunteer Administrators 50 Total ASSOCIATTON D UES 50 Expenditure Detail 348 � 1994 Adopted Budget City of Federal Way, Washington � Ope,�Hieg Budgu � � � � PURPOSE AND DESCRIPTION The purpose of the law enforcement contract is to provide public safety services to the citizens of Federal � Way. This is accomplishe� by contracting with the King County Police Department for those services. The contract provides for a"units of service" method of providing this service. The City Council, at the recommendation of the City Manager and Precinct Commander, specifies the number of officers it deems � necessary to provide law enforcement to the community. King County determines the cost per officer through a formula that represents the cost of providing this contracte� service to the City. The service is administered similaz to having our own city police department. The Precinct Commander, at the � direction of the City Manager, allocates the resources available to implement the City Council's policy direction on law enforcement. The contracted service is customized to the community's needs. 1 n � ��, � �. � � r � The service is separated into four azeas for administrative purposes: 1) Neighborhood Policing, which is part of the Ciry's neighborhood safety program and includes: reactive patrol, proactive units for drugs and gangs, crime analysis for trends in criminal activity and possible solutions for those trends, community crime prevention program, and community service officers which are non-swom personnel that assist in dispensing social service information and working with the victims of crime; 2) Traffic, which is aimed at accident reduction programs, traffic analysis, and working with the City's Traffic Division for design and signage considerations; 3) Detectives, the unit responsible for investigating crimes against property and persons; and 4) DARE, the Drug Awazeness Resistance Education Program aime� at sixth-graders in the Federal Way School District. The City will maintain the level of units at 54 for 1994, the same level as in 1993. This budget also includes jail services contracted to King County's Department of Adult Detention. ;_' __� � �� BUDGET BY PROGRAM Public Safety BUDGET BY DIVISION N/A � 6,602,685 � 7,451,529 $ 8,201,229 $ 8,777,442 _ __ _ _ __ . ___ _ __ _ _..__ .. . __ _ __ _ _ __ __ _ __ . . ... ._ . . . ____ __ _ _ ___ __ _ _ _ _ __ _ _ __ . _ _ _ . _ _ _ __ _ _ __ . _ __ __ _ _ _ .._._ _ _ __ _ _ __ __ _ _ __. ____ _ _ ____ __ __. __..._ _ _ __ ... .___ . _ TOTAL $ b;60x,G$5 � 7,4Si;521 S► S,Z01,�2� '� '�;7'�',t`�4� ; TOTAL � 349 � City of Federal Way, Washington 1994 Adopted Budget Operadng Budget � � BUDGET BY CATEGORY Supplies Other Services-Police Intergovernmental-Police Intergovernmental-Jail $ 6,215 $ 12,300 $ 1,000 $ 0 � 1,136 12,700 6,505 5,000 6,326,511 7,176,529 7,668,724 8,222,442 268,823 250,000 525,000 550,000 TOTAL � 6,6Q2,b$� $ :; 7,�5i�5�9 ';� 8,��01�2� �► $�7T7,� .`: ffiGHLIGHTS/CHANGES The increase in the 1994 Budget versus 1993 Budget is due to an adjustment in the formula used by King County to determine the cost per unit of service. This change dramatically increases the cost of law enforcement for the citizens of Federal Way. The DARE (Drug Awareness Resistance Education) Program is contingently funded by Criminal7ustice Low Population (a State-shared revenue), discussed in the Revenue section of this Budget. A study commissioned by Ciry Council in 1993 will be used by the Council to determine if there might be another source of the service through another municipality or law enforcement agency, or if the City would be better served by bringing all or some of the law enforcement activities in house. If the Ciry determines the proper course of action to be cancellation of the contract with King County, notice must be given to the Counry prior to 7uly 1 of any year, with the expiration being eighteen months later from the July 1 date. The Neighborhood Safety Program will continue in 1994, with emphasis on community oriented policing. This value based policing method will encourage increased communications between the customers and the officers. By involving the citizen in law enforcement, the effort of neighborhood safety can be customized to the individual neighborhoods. Key elements to the success of the Program will be the Blockwatch program, the involvement of the Parent, Teacher, Student Association (PTA), and the elementary school principals and their staff. An effort to educate the public as to the tra�c safety aspect of the program and working with groups to solve neighborhood traffic issues will ensure success. Jail service costs are estimated to increase due to increased volume. PERFORMANCE MEASURES Routine audit of police responses and interaction with public (zero tolerance for sustained complaints). Blockwatch organi7ations Peroentage of cases solved (clearance percentage). 350 1994 Adopted Budget By Detail Object of Expenditure Depadment Object Description Dollar Amount 492 PRINl�IGSERVICES 5,000 TOTAL SERVICES & CHARGFS 5,� 518 518 POLICE SERVICES - IIV'I'C,OVI' TOTAL POIICE SIItVICFS $222,442 8,222,442 550,000 550,000 8,7T1,442 JAII. SERVICES - INfC30Yf TOTALJAIL SERVICFS ��T.'fICM��YY�.�I�y✓.\1! City of Federal Way, Washington I994 Adopted Budget Operaaing audger ACCOUNT # 001-2100-090-521-22-092 PRINT7NG SERVICES Narrative: Printing of Neighborhood Safety Program materials including brochures, bumper stickers, letters, posters and community policing response fo»ns. Item Description 5,000 brochures � $2,825 1,000 bumper stickers � 5.40/each 10,000 community police forms � �600/5,000 2,000 neighborhood letters � 5.10 each 175 posters (g� �2.14 each Total PRIIVTING SERVICES Council Appropriation 2,825 400 1,200 200 375 5,000 ACCOUNT # 001-2100-090-521-22-518 POLICE DE TENT70N-INTERGOV Narrative: Contract for police services includes neighborhood policing (reactive units); tra,,�ic enforcement services; D.A.R.E. training provided through the Federal Way School system; detectiv�es to investigate crimes against perso»s and/or property. Item Description Neighborhood pol (43 units � $150,000/unit) Traffic (5 units � $150,000/unit) Detectives (4 units � $150,000/unit) 2 Community Service Officers & 1 Clerk DARE (2 units � $150,000/unit) Total POLICE DETEIVT70N-INTERGOV Council Appropriation 6,450,000 750,000 600,000 122,442 300,000 8,222,442 ACCOUNT � 001-2100-090-523-60-518 POLICE DETEN TION-INTERGOV Natrative: Interlocal agreement with King Counry for detention/rnrrection, care and custody of prisoners; based on average 1993 cost/mo. ($43,750) plus 496. Item Description Interlocal agreement - jail services Total POLICE DETENTION-INTERGOV Council Appropriarion 550,000 550,000 Expenditune Detail 352 � � � 1994 Adopted Budget City of Federal Way, Washington Operadng Budget PURPOSE AND DESCRIPTION This segment of the budget reflects the General Fund's financial support contributed to the Street Fund and Arterial Street Fund, through which the Ciry administers its public works program. ERPENDITURES BUDGET BY PROGRAM Street Services BUDGET BY CATEGORY Interfund Transfer $ 682,190 $ 771,000 $ 771,000 $ 1,127,394 TOTAL � 682,190 $ 771,000 $ 771,000 a 1,127,394 TOTAL '$ 68�,1R� $ ;; '7'T1;l� .$r '17��Q $ I : POSITION INVENTORY 353 There are no positions budgeted in this unit. City of Federal Way, Washington 1994 Adopted Budget Operating Budget ffiGHLIGHTS/CHANGFS Support required for the Street Fund increased by $25,020 or 3.2%, however, this represents 27.9% of Street Fund sources needed to balance the budget. PERFORMANCE MEASURES Not applicable. Targe�; Acc�nipl�sh�xl; Yanance 93 94 �� < 9Z 9� �Z : ;; N/A N/A N/A N/A N/A N/A 354 � � � � � � 1994 Adopted Budget By Detail Object of Expenditure Department Object Desaiption DoUar Amount 552 Il�il'ERFUND CONTRiB - OPERS TOTAL 1N1IItFUND CONTRIB 1,127,394 1,127,394 COST CENITER TOTAI. 1,127,394 � � � � `� � � � � � � � �' r � � �� `� � o , �• � `� � � �f � � �' �� T � � � � � � � 1994 PARKS AND RECREATION Organizational Chart DIRECTOR Parks, Recreation AdministratNe Asslstant II Supedntendent of ParW Malntenance & operaflons Adminlshallve Park Plmner Contract SeMcea Senlor SeMce� Coordlnator Coniract Servlcea Worker Malntenqnce Worker Malntenance Superintendent of Recreation � Auiatant I OI'llce Tech I Custodlan Contract SeMcea Recieal�on Assutcsit I Conhact SeMces CARES Conhact SeMces � Contract SeMcea Malnlencmce Recreaflon Mma r Adminlstraflve Aulatant I Comm. Recreaflon Coordlnator Conhact SeMcea Temporary Em lo es Art Spea Eventa CoordnaFor (.50) Con�act SeMces Confract SeMcea Malntenance Worke� Malntenance C"+^.tfqC} SENICES Ciry of Federal Way, Washington 1994 Adopted Budget Operadng Brrdget PURPOSE AND DESCRIPTION The Pazks and Recreation Department is responsible for pazk land and open space acquisition, development and maintenance. The department is also responsible for arts, recreation management, progra�ming and coordination including, but not limited to, contract administration. The Arts and Parks and Recreation Commissions act in an advisory capacity to the City Council and Pazks and Recreation Department. EXPENDITURES BUDGET BY PROGRAM (1993/1994) Parks $ 1,528,689 $ 1,833,161 $ 1,597,593 $ 2,117,192 Recreation 1,611,268 1,747,370 2,171,178 1,373,784 TOTAL $�; �,�39,957 $ 3,43Q,53�'; � �#,?,�,I'1�. � 3,49� '; BUDGET BY DIVISION Parks Administration Recreation Parks Maintenance S 261,313 $ 206,814 $ 617,689 $ 242,520 1,011,268 1,747,370 2,276,889 1,373,784 1,267,376 1,476,347 1,367,593 1,874,672 _: , TOTAL � 2�5��,!�7 � �,430,�'31, � �,2�i2,i'�1 � ; �,49t►x4't�4 ; 358 � 1994 Adopted Budget City of Federal Way, Washington � operadng B�rdgu � �� BUDGET BY CATEGORY Personael Services Supplies Other Services Intergovernmental Interfund - Residual Equity Interfund Transfer Interfund Services Capital TOTAL $ 1,278,876 $ 292,840 590,392 1,163 85,832 57,500 224,118 9,236 1,628,102 220,081 755,383 8,500 28,784 65,000 417,931 306,750 $ 1,492,467 177,631 641,709 16,491 34,031 493,400 392,238 1,044,204 S 1,647,821 189,522 ,522,368 16,000 58,514 711,672 345,0�9 0 FOSITION INVENTORY Parks and Recreation Director Maintenance/Operations Sprt Re�/Human Svcs Superintendent Park Maintenance Supervisor Parks Development Planner Recreation Manager Rec Coord, Special Populations Recreation Coord, Senior Services Athletics Coordinator Community Recreation Coord Human Service Coordinator Arts/Special Events Coordinator Maintenaace Worker II Administrative Assistant II Maintenance Worker I Administrative Assistant I Parks and Recreation Total 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 0.50 0.50 2.00 1.00 8.00 4.00 28.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 0.50 0.50 2.00 1.00 5.00 4.00 28.00 0 46 46 36 32 32 27 27 27 27 27 27 24 21 20 18 $ 4,878 4,426 4,426 3,458 3,132 3,132 2,768 2,768 2,768 2,768 2,768 2,768 2,571 2,388 2,329 2,217 $ 7,317 5,599 5,599 4,374 3,963 3,963 3,503 3,503 3,503 3,503 3,503 3,503 3,254 3,021 2,947 2,806 359 � City of Federal Way, Washington 1994 Adopted Budget operadng Budgtr ffiGHLIGHTS/CHANGFS • The budget reflects an entire year's operation at the new Community/Senior Center. — • Adelaide and Alderdale parks will aiso wimess an entire year's worth of public utilization. These are the City's newest neighborhood parks. � • Saghalie Park and Junior High School will be completed in early Fall 1994. • It is projected that bids for the construction of the "BPA" Trail will be awazded in 1994. • The recendy acquired Retreat Center on Puget Sound will complete Process III during the lst � quarter of 1994. • Planning for upgrades to Steel Lake Park utilizing a$300,000 grant from IAC will continue. • The Department will administer over 100 contracts for services in 1994. � • It is anticipated that several thousand volunteer hours will be dedicate�i to Parks and Recreation projects in 1994. • Specific highlights/changes are included in each section of the department's program budget. � � � �� 360 � 'I' 1994 Adopted Budget City of Federal Way, Washington Operadng Budger � The Administration budget is responsible for the overall coordination of the City's Pazks and Recreation Department. This includes the implementation of park/athletic field maintenance programs, caze of City grounds and public buildings, park land and open space acquisition, City improvement programs, recreation program management, arts and cultural events. This program category aiso coordinates and provides administrative support for the Arts and Pazks and Recreation Commissions. EXPENDITURES BUDGET BY PROGRAM Parks BUDGET BY CATEGORY Personnel Services Supplies � Other Services Intergovernmental Interfund Transfers Interfund- Residual Equity Interfund Services S 261,313 $ 248,983 $ 617,689 $ 242,520 TOTAL � ; 261,31� $ ?.48;983 $ 617,68� � �4�,5�0:. ! $ 162,705 S 2,615 55,234 0 0 6,577 34,182 143,987 $ 2,446 5,413 1,315 0 0 53,653 147,366 S 2,794 25,719 0 387,689 1,156 52,965 138,612 2,700 5,888 0 71,206 957 23,157 TOTAL $ 2�1,313 � ��6;814 $ 617,68� ; � 24�,524 ; � 361 PURFOSE AND DESCRIPTION � City of Federal Way, Washington 1994 Adopted Budget OperatGtg Budget � POSITION INVENTORY � Park Administration Total 2.00 2.00 ffiGHLIGHTS/CHANGES • A joint Communiry/Senior Center will become operational in 1993. • Work will continue on the 36-acre joint development of Saghalie Pazk/School in anticipation of � a September 1994 "grand opening". • The Retreat Center will become fully operational in 1994. • The City will coatinue to acquire open space property through the King County Bond Program � for acquisition. • Phase two construction of the "BPA" Trail will be complete� in 1994 (ISTEA awazd in the amount of $475,000 with a Ciry match of $119,000, which is 209� of the total cost of $594,000). .� • IAC funds will be utilized to enhance Steel Lake Park ($50,000 in the 1994 budget, $250,000 in 1995 with SO�o-56% City match required). • A King County Arts Commission grant will be utilized for an arts project in Steel Lake Park � ($19,000 awazd with $20,000 in the 1993 budget). • Presently the City maintains 18 developed parks totalling 222.46 acres, 2 undeveloped parks totalling 131.5 acres, 17 open spaces/greenbelts totalling 297.5 acres and 2 trails (3.5 miles) � totalling 117.8. Total acres maintained by the City of Federal Way Pazks and Recreation Department is 769.26 acres. � � 362 � Park/Recreation Director 1.00 1.00 0 � 4,878 a 7,317 Administrative Assistant II 1.00 1.00 21 2,388 3,021 � � � � I �` 1994 Adopted Budget City of Federal Way, Washington Operodieg Budget PERFORMANCE MEASURFS Ground will be broken for Saghalie Park in 1993 and construction will continue through September 1994 Provide accurate responses to reports for information within specified timelines Develop/redevelop two parks/public use areas Provide evidence/documentation of extensive voluntary contributions to the Parlcs and Recreation Depaztment. Provide documentation on contracting services in Parks and Recreation Department. Plans and specifications will be developed for the renovation of Steel Lake Park utilizing IAC funds. A program will be implemented for the operation of the Retreat Centet. Contract will be awarded aad construction will being on the "BPA" Trail. "�'�geE �ecnmplisE� , . ; 'V`�rranc� : > g� �A�.:. �3 � 9�.:. �2 75 9b 25 % 75 9b N/A 0 N/A 909b 100 % 100 % N/A + 10 % N/A 1009G 100% 10096 N/A 0 N/A N/A 10096 N/A N/A N/A N/A N/A 10096 N/A N/A N/A N/A N/A 75 % N/A N/A N/A N/A N/A 4096 N/A N/A N/A N/A N/A 7096 N/A N/A N/A N/A 363 � �, �� '� � L� o , �• � #� '�� '� � � {� � � � � ( � 1994 Adopted Budget by Line-Item Expenditure Department Object Description Dollar Amount 110 SALARIES 8c WAGES ill TEMPORARY HELP 120 OVERTIlvIE 8c SPECIAL TOTAL SALARIES 210 EMPLOYEE PENSIONS 211 EMPL BENEFTT CONTRIB (MEBZ� 213 MEDICARE CONTRIBUTION 214 DISABILITY/SURVNOR 220 INDUS INS 8c MED AID 240 UNEMPLOYMENT COMPENSATION ZSO HEALTH INSURANCE PREM 251 DENTAL INSURANCE TOTAL BENEFIT3 310 OFFICE SUPPLIES 311 BOOKS MAPS 8c PERIODICAGS 312 OTHER OPERATING SUPPLIES 318 FOOD 8z BEVERAGE 319 REPAIR 8c MAINT SUPPLIFS 352 SMALL OFFICE APPARATUS TOTAL SUPPLIES 431 PER DIEM/MEAIS 432 LODGING 433 PARKING/rOLI.S 434 AIRFARE 435 CONFER/SEMINAR REGIS 436 RENTAL CARS/GROUND TRANSP 437 MILEAGE REIMBURSEMENT 492 PRINTING SERVICES 497 ASSOCIATION DUES TOTAL SERVICES & CHARGES 552 INTERFUND - CONTRIB OPERATIONS TOTAL IIVTERFUND - CONTRIBUTION3 561 INTERFUND - RESIDUAL EQUITY TOTAL �V'TERFUND - RESIDUAL EQUITY 914 DATA PROC SVC - INTERFUND 915 DP INTERFUND SVC - REPLACE 920 COMMUNICATIONS SVC - INTERFUND . 921 COMM INTERFUND • REPLACE 950 FURN/FAC SVC - INTERFUND 951 FURN/FAC INTERFUND SVC - REPLACE 960 LIAB/AUTO INSURANCE - INTERFUND 990 SUPPORT SVC - INTERFUND 991 SUPPORT SVC INTERFUND - REPLACE TOTAL INTERFUND SERVICES COST CENTER TOTAL 112,477 861 932 8,253 5,752 1,631 1,443 278 933 4,789 1,263 1,800 100 100 490 50 160 114,270 24,342 600 1,015 50 450 910 225 168 1,500 970 2,700 S,S88 71,206 71,206 957 957 6,103 1,546 2,623 487 6,226 874 3,592 1,675 31 23,157 242,520 � � City of Federal Way, Washington 1994 Adopted Budget Operadng Budget ACCOUNT � 001-7100-310-573-10-111 TEMPORARY AELP Narrative: Temporary help to fill in for Administrative Assistant's absences (vacation, sick, etc.) Item Description 80 hours (g� $10 + 7.6546 Total TEMPORARY HELP Council Appmpriation' 861 861 ACCOUNT # 001-7100-310.573-10-120 OVERTIME PAY Narrarive: OvertimeforAdministrativeAssistant, 40hoursofovertimeat$23.30perhourtosta„�`'theArtsCommission, Parkr and Recreation Commission, special meetings and events. Item Description Overtime Total OVERTlME PAY Council Appropriation 932 932 A CCOUN T # 001-7100-310-573-10-310 OFF SU PPLIE S Narrative: 0,,�`'ice supplies and small items purchased for general o„�ice use. $1,113 expended through June 1993. This budget includes supplies for administration sta„�; Parks and Recreation Commission, and Arts Commission. Item Descrintion Office supplies Total OFFICE SUPPLIES Council Appropriation 1,800 1,800 ACCOUNT � 001-7100-310-573-10-311 B00%S, MAPS, & PERIODICALS Nairative: Professional books, maps and subscriptions. Examples include park standards/guidelines published by NRPA, resource material for the development & operasion of community centers, playground construction, facility maintenance, resource material on working with boards and commissions. Item Description Books, maps, and periodicals Total BOOKS, MAPS, & PERIODICALS Expenditun Detail 366 Council Appropriation � 100 '� 100 � � � � � �� 1994 Adopted Budget City of Federal Way, Washington Oper�ing Budget ACCOUNT � 001-7100-310•573-10 312 OTf1ER OPERATING SUPPLIES Narrative: Name tags, name plates for new parkr and recreation commission members, certificates of appreciation for volunteers, film for slides and photographs of eNents, programs and presentations to service clubs. Item Descriprion Other operating supplies Total OTHER OPERATTNG SUPPLIES Council Appropriation 100 100 ACCOUNT # 001-7100-310-573-10-318 FOOD d� BEVERAGE Narrative: Food and beverage purchased for parks openings and dedicatiorrs, park tours scheduled on weekends, commission retreats, special meetings and events. Item Description Food and beverage Total FOOD & BEVERAGE Council Appropriarion 490 490 ACCOUNT # 001-7100 310-573-10-319 REPAIR dc MAINT SUPPLIES Narrative: Minor repair and maintenance supplies and services for parks administration. Item Description Council Appropriation Repair and maintenance supplies 50 Total REPAIIt & MAINT SUPPLIES 50 ACCOUNT # 001-7100-310.573-10 352 SMALL OFFICE APPARATUS Nartative: O„�ce apparatus to include park map stand/file, tripod and/or portable viewing screen (for slide presentasionsJ. Item Description Small office apparatus Total SMALL OFFICE APPARATUS Council Appropriation 160 160 � 367 Expend�tun Drtail Ciry of Federal Way, Washington 1994 Adopted Budget operaHng Budger ACCOUNT �/ 001-7100-310-573-10-431 PER DIEM MEALS Narrative: Meals for various conferences a»d seminars anended by sta„�j`: Item Description Council Appropriation NRPA conference (Director) 175 INPRA conference (Director) 150 WRPA conference (Director, admin. staf� 75 Admin. training (staff and Parks comm.) 200 Total PER DIEM MEALS 600 ACCOUNT # 001-7100-310-573-10-432 LODGING Narrative• Lodging at conferences anended by the Parks Director. Item Description Council Ap,pronriation NRPA conference 400 INPRA conference 375 WRPA conference 240 Total LODGING 1,015 ACCOUNT # 001-7100-310-573-10-433 PARKING/TOLLS Narrative: Parking at various conferences for sta„Q: � Item Description Council Appropriation INPRA conference (Director) 25 WRPA conference (Director, admin. staf� 25 Total PARKING/TOLLS 50 ACCOUNT # 001-'1100-310-573-10-434 AIRFARE Narrative: Airfare for one conference out of stase. Item Description Council Appropriation NRPA conference (Director) 450 Total AIRFARE 450 Expenditun Detail 368 � � 1994 Adopted Budget City of Federal Way, R'ashington ��+g B� ACCOUNT �/ 001-7100 310-573-10-435 CONFERENCE/SEMINAR R Narrative: Regrstration fee for various conferences for sra,,�: Item Descriptioa Council Appropriation NRPA conference (Director) 2� INPRA conference (Director) 2 � WRPA conference (Director, admin. staf� 200 Administrative training, team building � Total CONFERENCE/SEMINAR REGISTRATTON 910 ACCOUNT �1001-7100 310-573-10-436 RENTAL CARS/GROUND TRANSP Narrative: Ground transponation for out of town conferences. � Item Description NRPA confere�►ce (Director) INPRA conference (Director) � � Total REIVTAL CARS/GROUND TRANSP Council Anoropriation 75 150 22S ACCOUNT # 001-7100-310-573-10-437 MILEAGE REIMBURSBMENT Narrative: Mileage reimbursement to sta,,8: Item Description 600 miles � .28 Total MII.EAGE REIMBURSEMENT Couneil Appropriatioa 168 168 ACCOUIVT # 001 PRIN S ERVICES Narrative: Printing done by outside agencies for neighborhood meeting notices, commission meeting notices, miscellaneous fliers. Item Description Printing Total PRINTING SERVICES CO11i1C11 ADDiO nn 'ation 1,500 1,500 � 369 Expenditun Detail Ciry of Federal Way, Washington 1994 Adopted Budget Operating Budget ACCOUNT # 001-7100 310-573-10-497 ASSOCIATION DUES Narrative: Annual membership dues to National Recreation and Park Association, Washington Recreation and Park Association, (both agency dues and individual dues), International Nonhwest Parks and Recreation Association, and G'hamber of Commerce membership. Item Description NRPA (Director & department) WRPA (Director & department) INPRA (Director & department) Chamber of Commerce Total ASSOCIATION DUES Council Appropriation 450 250 195 75 970 ACCOUNT # 001-7100 310-597-79-552 INTERFUND CONTRIB-OPERATIONS Narrative: General fund subsidy for the Retreat Center. Item Description Council Appropriation Transfer to Retreat Center fund '71,2p( Total INTERFUIVD CONTRIB-OPERATIONS 71,206 Expenditure Detail 370 � � �" 1994 Adopted Budget City of Federal Way, Washington Operadng Budget PURPOSE AND DESCRIPTION The Recreation Administration budget is responsible for overall coordination of the recreation services. � This includes 10 program budgets: Aquatics, Arts and Special Events, Youth Athletics, Adult Athletics, Community Recreation, Community and Senior Center, Outdoor Trips & Tours, Special Populations, and CARES After School Program. The Retreat Center is budgeted as an Enterprise Fund. The � Superintendent serves as staff liaison for the Arts Commission. The service area for recreation is Federal Way School District. ERPE1vDI'I'L1RES BUDGET BY PROGRAM Recreation � I � BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund - Residual Equity Interfund Transfer Interfund Services $ 487,641 $ 530,323 $ 504,931 $ 499,198 __...._ ......_... TOTAL $ <rt87,64i:. $ ' S3Q,32� � ��93� $ d99,1�$ ;; � 227,550 $ 257,905 $ 253,380 $ 265,025 4,386 3,040 2,740 2,050 78,522 77,717 79,600 79,976 54,268 8,507 0 0 0 0 7,343 12,338 0 25,000 25,000 0 122,915 158,154 136,868 139,809 TOTAL $ :487,G41 $ 5�0,323 $ 504,431 S 499 ( � 371 � Ciry of Federal Way, Washington 1994 Adopted Budget Operatl�tg Budget � POSITION INVENTORY ffiGHLIGHTS/CHANGFS � First full year of Community/Senior Center operations. • First full year of special populations services. � First full year of Retreat Center operations. • This budget includes printing and distribution costs for quarterly parks and recreation brochure. • Continuation and expansion of recreation fee reduction and/or scholazship program. The scholarship program is funded by donations and grants. PERFORMANCE MEASURFS Total recreation class and workshop registrants Total athletic league registrants Total camp & playground registrants Total recreation contracts managed Total recrearion attendance Total recreation participant hours Total number of volunteers Total number of volunteer hours � �� 372 � Rec/Human Services Supt 1.00 1.00 46 a 4,426 $ 5,599 Recreation Manager 2.00 2.00 32 3,132 3,963 Administrative Assistant I 2.00 2.00 18 2,217 2,806 Recreation Administration Total 5.00 5.00 � � �� I � 1994 Adopted Budget by Line-Item Expenditure � - � . i� - � � - � :. � � i � � • � • i „ .. .,. v„ ... . _ , ..., � .... . � . ....:............. ;: ,; .... �� ,; ��`'�� s;� ;�. Fi .............. - �:.. ;,�_�.� ,..,- . o-� ,. „�. � :. .. a �v. . {,� r �Yc" ' �+' �S,� .''v,��x'� s'. . �� a � x . � s :.: - ,��L � xgeQStJa� �;: : :�,, w sr ' ,*��' ° `. 'e ��° � §� & � � # g r �'3. 'v t4,w.` . ' .'ClC.C:S.f'y'' :'�:otfc{ai ::: 110 SALARIES 8c WAGES 111 TEMPORARY HELP 120 OVERTIME 8c SPECIAL • TOTAL SALARIFS 210 EMPLOYEE PENSIUNS 211 EMPL BENEFIT CONTRIB (MEBTj 213 MEDICARE CONTRIBUTION 214 DISABILITY/SURVNOR 220 INDUS INS 8c MED AID 240 UNEMPLOYMENT COMPENSATION 250 HEALTH INSURANCE PREM 251 DENTAL INSURANCE TOTAL BENEFITS 310 OFFICE SUPPLIES 311 BOOKS MAPS 8c PERIODICAiS TOTAL SUPPLIFS 410 PROFESSIONAL SERVICFS 413 NON-GOVT FINANCIAL SERVICES 422 BULK CI.ASS POSTAGE 431 PER DIEM/MEALS 432 LODGING 434 AIRFARE 435 CONFER/SEMINAR REGIS 436 RENTAL CARS/GROUND TRANSP 437 MII.EAGE REIINBURSEI�NT 492 PRINTING SERVICES 497 ASSOCIATION DUES TOTAL SERVICES & CHARGES 561 IIVTERFUND - RESIDUAL EQUITY TOTAL INTERFUND SERVICES 914 DATA PROC SVC - INTERFUND 915 DP INTERFUND SVC - REPLACE 920 COMMUNICATIONS SVC -1NTERF[JND 921 COMM INTERFUND - REPLACE 950 FURN/FAC SVC - INTERFUND 951 FURN/FAC INTERFUND SVC - REPLACE 954 VEHUEQUIP RENTAL SVC - IIVTERFUND 955 IS VEHUEQUIP RNTL INTFND - REPLACE 960 LIAB/AUTO INSURANCE - INTERFUND 990 SUPPORT SVC - INTERFUND 991 SUPPORT SVC INTERFUND - REPLACE TOTAL INTE�tFUND SERVICES COST CENTER TOTAL 195,873 19,380 �� 14,608 10,183 ?�839 2,876 696 1,625 11,474 3,121 1,800 250 2,700 1,500 22,200 618 1,370 1,650 1,025 150 1,900 46,483 380 12,338 50,862 19,364 15,737 �� 3,112 5,618 �� 7,173 21,551 10,048 494 21T,603 47,422 2,050 79,976 12,338 139,809 499,198 I � � City of Federal Way, Washington 1994 Adopted Budget Operating Budget ACCOUNT # 001-7200 321-57410-111 TEMPORARY AELP Narrative: Quanerty interns to work with recreation sta„�`' in various programs. Inte»u are seniors in college and provide the City with excellent services for a low hourty wage. Clerical suppon during registration/ vacation/sicb:ess. Item Descri�h'on Interns, $5.60 + 7.65 % _ $6.03/2,550 hrs Clerical, � 10 + 7.65 96 =$10.76/372 hrs Total TEMPORARY HELP Council Appropriation 15,380 4,000 19,380 A CCOUNT A� 001-7200 321-57410- OVERTIME PAY Narrative• Overtime pay for two Recreation Administrative Assistants during peak registration periods. Item Description Couacil Appropriation Overtime 2,4Qp Total OVERTTME PAY 2,400 ACCOUNT � 001-7200-321-57410 310 OFFICE SUPPLIES Narrative: Routine o,,j�ice supplies for Recreation Superintendent, two Recreation Managers and two Administrative Assistants, one Intern. Item Description Office supplies Total OFFICE SUPPLIES Council Appropriation 1,800 1,800 ACCOUNT # 001 BOOIfS, MAPS, & PERIODICALS Namdtive: Professional books, pamphlets, maps for sta„�`: Item Description Project-related resources Total BOOKS, MAPS, & PERIODICALS Council Appropriation 250 250 � '� �1 Expenditun Detail 374 � � � 1994 Adopted Budget City of Federal Way, �Vashington ��8 B�� ACCOUIVT # 001-7200-321-57410-410 PROFESSIONAL S ERVICES � Narrative: - -- _ Photography services for quarterly brochure, slide shows, grants, displays. Item Description Photography services Total PROFESSIONAL SERVICES � [1 I� Council Appropriation 2,700 2,700 ACCOUNT � 001-7200 321-57410-413 NON-GOVT FINANCIAL SERVICBS Narrative: Mastercard/V'tsa bank charges and machine processing fees for all recreation revenues. Item Description Council Appropriation $283,655 revenues x 17 % on charge cards =$48,221; $48,221 x 3% processing fee =$1,446 1,500 Total NON-GOVT FINANCIAL SERVICES 1,500 ACCOUNT # 001-7200-321-57410-422 BULK CLASS POSTAGE Narrative: Mailing of correspondence, flyers, quarterly brochures to FW School Drstrict residents. Majority of this money is for bulk mailing quanerly brochure; approximatety 39,568 mailed/4 times per year. $350 for processing, $5,200 postage 4 times per year. Additional brochures mailed to past participants. Item Description Postage Total BULK CLr4SS POSTAGE Council Appropriation 22,200 22,200 � � 375 Expenditure Detail � City of Federal Way, Washington 1994 Adopted Budget Operadng Budget ACCOUNT # 001-7200-321-57410-431 PER DIE M EAL S Narrative: Meals at conferences and seminars. Item Description NRPA conference (Superintendent) Western Revenue School 1(Manager, lst year) Pacific Revenue School 1(Manager, 2nd year) WRPA conference (4 days � �34/day) Total PER DIEM MEALS Council Appropriation 132 175 175 136 618 ACCOUIVT # 001-7200-321-57410-432 LODGING Narrative• Lodging for conferences. Item Description Council Appro,priation NRPA congress (Superintendent) 340 Western Revenue School (Manager) 275 Pacific Revenue School (Manager) 275 WRPA conference (Superintendent & 1 Manager) 480 Total LODGING 1,370 ACCOUIVT # 001-7200 321-57410-434 AIRFARE Narrative: Airfare for conferences listed below. Item Description Council Appropriation NRPA congress (Superintendent) 450 Western Revenue School (Superintendent) 500 (Superintendent is on Board of Regents; NRPA covers all other costs valued at approx. $1,700). The $500 is for 2 plane tickets, annual training, me�tings) Western Revenue School (Manager) 350 Pacific Revenue School (Manager) 350 Total AIRFARE Expenditure Detail 376 1,650 � � � � 1994 Adopted Budget City of Federal Way, �Vashington � ��s B� ACCOUNT � 001-7200-321-57410-435 CONFERENCE/SEMINAR RE � Narrative• Registration fees for conferences listed below. � Item Description Council App�opriation NRPA conference (Superintendeat) WRPA conference (Superintendent, 1 Manager) Westem Revenue School (Manager) Pacific Revenue School (Manager) � � � � Total COIVFERENCE/SEMINAR REGISTRATION 285 240 250 250 1,025 ACCOUNT # 001-7200 321-57410-436 RENTAL CARS/GROUND TRANSP Narrative: Ground transportation for conferences listed below. Item Description NRPA congress (Superiatendent) Western Revenue School (Manager) Pacific Revenue School (Manager) Total REIVTAL CARS/GROUIVD TRANSP � � _ ��. ��1�: �� S� 50 50 150 ACCOUNT # 001-7200-321-57410-437 MILEAGE REIMBURSEMENT Narrative: Mileage reimbursementfor Superiraendent, nvo Recreation Managers, Administrati�Assistants and Interns for an average of $616 per year (or 1, 700 miles at .28 =$476 X 4 full-time sta„8`' equivalent �$1,9Q0 Item Description Mileage Total MILEAGE REIMBURSEMENT Council Appropriation 1,900 1,900 � 377 �P�� City of Federal Way, Washington 199�4 Adopted Budget . Operatfitg Budget � ACCOUNT # 001-7200 321-57410-492 PRINT7NG SERVICES Narrative: 4 quanerly brochures (41,SU0 per quaner) (g� $42,288; registration fo»ns (g'� $Z,19S; transfer of $2,000 from Community Center budget for 4 additional pages to brochure; photo/film processing for brochure�ers �$600; scholarship applications, picnic%vent applications, etc., at $1,400. Item Description Council Appropriation Quarterly brochure 42,288 Registration forms 2,195 Film processing 600 Other 1,400 Total PRIIVT7NG SERVICES 46,483 A CCOUN T f100 321-57 ASSOCIATION DUES Narrative: Association dues. Item Description Council Appropriarion WRPA (Superintendent & 2 Managers) 215 NRPA (Superiatendent & 2 Mangers �$55 each) 165 Total ASSOCIATLON D UES 380 Expenditure Detail 378 � � � � � � � 1994 Adopted Budget City of Federal Way, Washington Operad�tg Badgct � PURPOSE AND DESCRIPTION The Aquatics budget provides seasonal staff and an operating budget for lifeguazds at Steel Lake beach � during the summer. This budget also accounts for contracted food concession and paddleboat concessions at Steel Lake. � ERPENDITURES � BUDGET BY PROGRAM Recreation �, BUDGET BY CATEGORY Personnel Services Supplies � Other Services Capital � � $ 42,248 $ 49,561 $ 43,711 $ 34,400 TOTAL $ ; 42,24$ $ .:: . 49;561 $ 43,71.�. ' $ ;: �+�,AOIR: : $ 39,324 � 39,271 $ 39,271 $ 29,960 1,964 3,540 3,000 3,000 960 0 1,440 1,440 0 6,750 0 0 ___ ....._ __ _ _ _ _ ___ _ _ ___ _ _ _ TOTAL ; � ;: d2,24$ $ ;; 49:561 $ d3,9�� :; $ > �,A110 ;; POSITION INVENTORY I � 379 There aze no positions budgeted in this unit. City of Federal Way, Washington 1994 Adopted Budget Operadng Budget ffiGHLIGHTS/CHANGFS • Lifeguazds for Steel Lake Beach during summer. • Revenue of $3,000 from paddleboat and food concessions. PERFORMANCE MEASURES Days of beach (lifeguard) supervision Total hours of beach supervision Total attendance Total p.articipant hours 380 � � 1994 Adopted Budget by Line-Item Expenditure Department Object Description Dollar Amount � 113 SEASONAL STAFF 29,960 � TOTAL SALARIES 29,960 312 OTHER OPERTING SUPPLIES 2,000 315 ATHLETIC SUPPLIES/CLOTHES/GEAR 1,000 � TOTAL SUPPLIES 3,000 499 IMMUNIZATION CHARGE 1,440 TOTAL OTHER SEItVICES AND CHARGES 1,440 COST CENTER TOTAL 34,400 � � � � � � � I� � City of Federal Way, Washington 1994 Adopted Budget Operat�itg Budget A CCOU NT � 00 1-72 00-3 22- 5 742 0- 113 SEASONAL STAFF Narrative: Lifeguard sta„�`'salaries, $27,961 plus 7.659b for part time benefits. Estimated that 8096 of lifeguards are returning from previous year. Item Description Seasonal staff Total SEASONAL STAFF Council Appropriation 29,960 29,960 � � ACCOUNT # 001-7200 322-57 OTHER OPERATING SUPPLIES Narrative: � First aid supplies, aquatic safe[y and small emergency equipment. Item Description Supplies Total OTHER OPERATTNG SUPPLIES Council Appropriation ' �� f► �ii' ACCOUNT � 001-7200-322-57420-315 ATHLETIC SUPPLIES Nartative: Lifeguard uniforms and appareL State law requires that if a specific type or color of uniform is required to perform the duties of a panicutar position, the employer must provide them. Item Description Council Appropriation Lifeguard apparel 1,000 Total ATNLETIC SUPPLIES 1,000 ACCOUNT # 001-7200-322-57420-499 IMMUNIZATION CAARGE Narrative: Hepatitis B vaccinations for eight lifeguard sta,[j: A series of three vaccinations each at $60 per vaccination. This is mandated by law. Item Description Vaccinations Total IMMUNPLATION CHARGE Council Appropriation f.�:� 1,440 382 � � �� 1994 Adopted Budget City of Federal Way, Washington Opera�fitg Budget PURPOSE AND DESCRIPTION The Arts and Special Events budget provides four services: arts and cultural heritage programs, administration of Arts Commission programs and projects, holiday or seasonal special events and picnic/special event permits. Examples include: 1993 Puget Sounds Summer Concert Series, art displays for Ciry Hall, purchased public art, contracts for services with arts agencies. Special events include Fourth of July festival, canine frisbee-catching contest, pumpkin treasure hunt and Santa's mail box. Permits aze issued for reservation of group picnic sites and park-held special events. In 1994, the Arts Commission programs and projects budget ($82,500) will be budgeted in a separate cost center. The Arts Commission will make a separate recommendation on its program and projects budget. EXPENDITURES BUDGET BY PROGRAM Recreation BUDGET BY CATEGORY Personnel Services Supplies Other Services Interfund Transfer $ 121,593 $ 122,968 $ 141,761 � 147,555 TOTAL � . 1�1,593 $ �;�►68 $ 147.,'7Gi;; � ;1�1�,555 ;! $ 12,860 $ 7,509 43,724 57,500 26,749 $ 3,050 53,169 40,000 23,473 $ 25,484 3,900 4,000 33,677 35,571 80,711 82,500 TOTAL $ ' 121,�93 $ ; �,968 � 141,761;; $ ' ;1��,5� ; � 383 City of Federal Way, Washington 1994 Adopted Budget OperatLtg Budget FOSITION INVENTORY ffiGHLIGHTS/CHANGES � Second annual Fourth of July festival with an anticipated attendance of over 8,000 peaple. • Coordinate picnic permits and special event permits for 125 community events including annual salmon bake and fishing derby. • City-sponsored local and city-wide special events. • Revenues of $28,639 are anticipated. This is a 55% increase over 1993 budgeted revenues of $18,425. PERFORMANCE MEASURES Total small special events Total major/city-wide events Total concerts provided Picnic and special event permits Cultural arts service contracts Total other arts programs Total arts and spscial events attendance Total participant hours Number of volunteers Total volunteer hours 384 Arts/Special Events Coordinator 0.50 0.50 27 $ 2,768 $ 3,503 Arts/Special Events Total 0.50 0.50 � � 1994 Adopted Budget by Line-Item Expenditure Department Object Description Dollar Amount _ � 110 SALARIES 8c WAGES 17 +� � 111 TEMPORARY HELP 5,167 TOTAL SALARIES 22,630 210 EMPLOYEE PENSIONS 1,303 � 213 MEDICARE CONIRIBLTTION 1,� 220 INDUS INS 8c MED AID 70 2411 UNEMPLOYMENT COMPENSATION 145 � TOTAL BENEFITS �� 310 OFFTCE SUPPLIES � 311 BOOKS MAPS 8c PERIODICAIS 1� � . 312 OT�iER OPSR SUPPLIES 1 .� 315 ATEiLETIC SUPPLIES/CLOTHF.S/GEAR � 318 FOOD 8c BEVERAGE 5 � 354 MINOR EQUIPMENT - MISC �,� � TOTAL SUPPLIES 4 +� 410 PROFESSIONAL SERVICES �� 431 PER DIEM MEALS 1 � � 432 LODGING � 435 CONFER/SEMINAR REGIS �� 437 MII.EAGE REIIKBURSEMENT 150 � 453 RENTlFURN 8c EQUIPMENT 4,350 4S0 REPAIRS AND MAINTENANCE � 492 PRIIVTING SERVICES 2� � 497 ASSOCIATION DUES 1 � TOTAL SERVICES & CHARGFS 35 552 INTERFUND CONIRIB-OPERATIONS 82,500 � TOTAL INTERFUND CONTRIBAPER �� J COST CENTER TOTAL 147,555 � � � City of Federal Way, Washington 1994 Adopted Budget OperatGeg Budget ACCOUNT � 001-7200 323-57420-111 TEMPORARY HELP Narrative: Temporary help, 600 x $8/hour plus 7.659b benefits. Item Description Council Appropriation Temporary help 5,167 Total TEMPORARY HELP 5,167 ACCOUNT � 001-7200-323-57420 310 OFFICE SUPPLIES Narrative: Routine o,,�`'ice supplies for .5 FTE and seasonal sta,,�: Item Descriptioa Council Appropriation Office supplies 200 Total OFFICE SUPPLIES 200 ACCOUNT �{ 001-7200-323-574Z0-311 BOOKS, MAPS, & PERIODICALS Narrative: Professional books and publications for .S FTE. Item Description Council Appropriation Books, maps and periodicals lpp Total BOOKS, MAPS, & PERIODICALS i0p ACCOUNT # 001-7200-323-57420-312 OTAER OPERATING SUPPLIES Narrative: Operating supplies with addition of Fourth of Juty festival supplies. Item Description Council Appropriation Operating supplies 1,000 Totat OTHER OPERATING SUPPLIES 1,000 Expenditure Detail 386 � � 1994 Adopted Budget City of Federal Way, tiVashington ��g B� ACCOUNT # 001-7200-323-57420-315 ATAL SUPPLIES � Narrative: Sta,,�`'shins/sweatshins with City logo. Pan-time and one full-time staff are required to wear shirts during � special events. Clothing sta,,� with "unifo»ns" makes it possible for the public to ident� sta�`: These shins/sweatshins are worn frequeruly. Item Description Athletic supplies Total ATHLETTC SUPPLIES Council A�uronriation 200 200 ACCOUNT �1001-7200 323-57420-318 FOOD � BEVERAGE Narrative: Food for special everas and arts progra»u for things such as refreshments at certain events for vnlunteers and participants, supplies for specialty classes. Item Descriprion Council AR�priation Food and beverage 5� Total FOOD & BEVERAGE 5� ACCOUNT # 001-7200-323-57420-354 MINO EQ Narrative: Signage for events, flagging, picnic packsupplies and hardware ($1,500) and Fourth ofJulyfestival ($S00). Item Description � �� Minor eqiupmeat Total MINOR EQUIP MISC Council A riation 2,000 2,000 � 387 ExP�nditun Ihtail City of Federal Way, Washington 1994 Adopted Budget Operutl�eg Budget ACCOUNT # 001-7200-323-57420-410 PROFESSIONAL SERVICES Narrative: Contracted services for events: Summer Concert series ($6,000); Fourth of July festival ($12,500); eraenainment/sound ($4,000); police services ($4,500); Metro transportation for Fourth of July festival. Expenses are o,,�`set partially by sponsors and participant fees. Item DescriQtion Council Appropriation Professional services 28,000 Total PROFESSIONAL SERVICES 28,000 ACCOUNT # 001-7200 323-57420-431 PER DIEM MEALS Narrative: Per diem meals for the WRPA conference. Item Description WRPA conference Total PER DIEM M FA7 C Council Appropriation 156 156 ACCOUNT # 001-7200-323-57420-432 LODGING Narrative: Lodging for the WRPA conference. Item Description Council Appro,priation WRPA conference 240 Total LODGING 240 ACCOUNT # 001-7200 323-57420-435 CONF RfiG Narrative: Registration fees for conferences listed below. Item Description Council A,ppropriation WRPA conference - 1(Arts Coordinator) 200 Local workshops - 1(Arts Coordinator) 150 Total COIVFERENCE/SEMINAR REGISTRATION 350 Expenditure Detail 388 � � � � 1994 Adopted Budget City of Federal Way, Washington ope,wdng Budger ACCOUNT # 001 MILEAGE REIMBURSEMENT Narrative: Reimbursement for mileage,1,100 miles/year x. 28 =$308 for one half-time recreation coordinator of arts and special events. Item Description Mileage Total MILEAGE REIMBURSEMENT Council Appropriation 150 150 ACCOUNT # 001 RENTAL OF FURNITURE/EQUIPMENT Narrative: Rental of teras, sound equipment, stages, restrooms, fencing for special events, rental of canopies. Item Description Council Appropriation General special events 2,000 Fourth of July festival 2,350 Total REIVTAL OF FURNITURE/EQUIPMEIVT 4,350 A CCOUN T �1001-7200 323-57420-480 REPAIRS AND MAINTENANCB Narrative: Repairs on sound equipment, canopies and other equipment. Item Description Council Appropriation Repairs and maintenance 200 Total REPAIRS A1VD MAINTENANCE 200 ACCOUNT # 001 PRINTING SERVICES Natrative: Printing of promotional materials for special events such as Summer Concert series and Fourth of July festival. Item Description Council Appropriation Printing 2,000 Total PRINTING SERVICES 2,000 389 E.rpend3tun Detail City of Federal Way, Washington 1994 Adopted Budget Ope�wtPng Budget ACCOUNT �1001-7200-323-57420-497 ASSOCIATION DUES Narrative: WRPA association dues, Washington State Local Arts Agency dues. Item Description Council Appropriation WRPA 55 WSLAA 70 Total ASSOCIATIONDUES 1� ACCOUNT � 001-7200 323-597-79-552 INTERFUND CONT RIB-OPERATIONS Narrative: General fund transfer to the Special Studies Fund for the Ans Commission. Item Description Arts Commission funding transfer Tota11NTERFUND COIVTRIB-OPERATIONS Council Appropriation 82,500 82,500 Expenditure Detail 390 1994 Adopted Budget City of Federal Way, Washington Operadng Budget PURPOSE AND DESCRIPTION The Youth Athletics budget is responsible for coordination of youth athletics and fimess programs. This includes classes, leagues, camps and field reservations for other groups. EXPENDITURES BUDGET BY PROGRAM Recreation $ 65,189 S 71,088 $ 70,385 S 78,987 TOTAL S GS��B� $ 71;08� � 70,385 �? 9�,9$7 BUDGET BY CATEGORY Personnel Services � 42,882 a 41,080 $ 36,723 $ 37,912 Supplies 5,201 5,950 3,105 5,950 Other Services 17,106 24,058 27,057 31,625 Intergovernmental 0 0 3,500 3,500 _ TOTAL ' $ _ �SS,I�9 � ; �X,08� $ 70,3$�;; � 7�,98't ; POSITION INVENTORY • The other half of this position is in the Aduit Athletics budget 391 Athletics 0.50 0.50 27 a 2,768 $ 3,503 Coordinator* Youth Athletics Total 0.50 0.50 City of Federal Way, Washington 1994 Adopted Budget operatbeg Budgcr ffiGHI.IGHTS/CHANGFS • Athletic/fitness classes for children and teens: vazious programs such as martial arts classes, tennis and golf lessons • Youth leagues: includes basketball and snoopy softball • Summer camps: includes soccer, volleyball, basketball, football, baseball • Athletic field reservation • Revenues of $47,119 are anticipated. This is a 23 % increase from 1993 budget. • New facilities at the Communiry/Senior Center and Saghalie Jr. High will be used for programs. PERFORMANCE MEASURFS Classes held Class registrants Camps and clinics held Camp and clinic registrants Leagues held League registrants Total youth athletic attendance Total youth athletic participant hours Number of volunteers Total voluntcer hours 392 1994 Adopted Budget by Line-Item Expenditure Department Object Descriprion Dollar Amount 110 SALARIES dt WAGES 17,800 111 TEMPORARY HELP 7,080 112 INS1TiUCTORS 8,075 TpTAL SALARIES 32,955 210 EMPLOYEE PENSIONS 1,328 211, EMPL BENEFTT CONTRIB (MEBT) 926 213 MEDICARE CONTRBUTION 258 214 DISABILITY/SURVNOR 263 . 220 INDUS INS & MED AID 7� 240 UNEMPLOYMENT COMPENSATION 148 250 HEALTH INSURANCE PREM 1,490 251 DEIVTAL INSURANCE � 474 TOTAL BII�TEFITS 4,957 310 OFFICE SUPPLIES 200 315 AT�-ILETIC SUPPLIES/CL01�S/GEAR 5,500 318 FOOD & BEVERAGE 250 TOTAL SUPPLIES 5,950 411 CONSULTING CONTRACTS 30,550 431 PER DIEM I�ALS 47 432 LODGING 120 435 CONFER/SEMINAR REGIS 175 437 MILEAGE REIMBURSEMENT 308 453 RENT/FURN 8c EQUIPMENT Z50 492 PRINTING SERVICES 150 497 ASSOCIATION DUES 25 TOTAL SERVICES & CAARGES 31,625 516 RENTAL OF SCHOOLS - INTGVT 3,500 TOTAL IIVTERGVT SERVICFS 3,500 COST CENTER TOTAL 78,987 � � � � City of Federal Way, Washington 1994 Adopted Budget Optrallitg Budget ACCOUNT # 001-7200-324-57420-111 TEMPORARY AELP Narrarive: Pan-time Building and �ym Supervisors and Scorekeepers. Gym & Building Supervisors $8/hr. x 780 hours =$6,250. Scorekeepers (6S garnesJ, $S/hour x 65 hours =$325. Item Description Council Appropriation Temporary help 7,080 Total TEMPORARY HELP 7,080 ACCOUNT � 001-7200-324-57420-112 INSTRUCTORS Narrative: Hourly instructors including wrestling, tennis, martial arts, and sports clinics, $7,500 plus 7.6596 benefits ($15/hour average for instructors x S00 hours). Item Description Instructors Total INSTRUCTORS Council Appropriation � 8,075 8,075 ACCOUNT # 001-7200-324-57420 310 OFF SUPPLIES Narrarive: Routine o,,��ce supplies. Item Descriution Council Approp_riation Routine office supplies 200 Total OFFICE SUPPLIES 200 ACCOUNT # 001-7200 324-57420 315 ATHLETIC SUPPLIES Narrative: Athletic equipment, awards, uniforms, etc. Addition of Co»ununity/Senior Center will increase need for athletic supplies. Item Description Athletic supplies Total ATNLETIC SUPPLIES Council Appropriation 5,500 5,500 Expenditure Detail 394 � � � � 1994 Adopted Budget City of Federal Way, �Vashington Operndng Bydget ACCOUNT # 001-7200-32457420 318 FOOD & B E V ERA G B Narrative: Foodandbeverageforprogramactivities. Program-endingpicnicforSnoopySoftball($125),appreciation and evaluation meeting for girls basketball coaches ($125). Item Description � Food and beverage � Total FOOD & BEVERAGE � � � � � � Council Appropriation 250 250 ACCOUNT # 001-7200-324-57420-411 CONSULTING CON Narrative: Youth o,,�icials and Skyhawks Sports Academy contracts. Addition of Co»ununity/Senior Center will enlarge program. Program fees will o,,j�`set increased expense. Item Description Council Appropriation Baseball/softball, 150 x �65 9,750 Basketball camp participants, 120 x$65 7,800 Soccer, 200 x S55 11,000 Girls basketball, 100 games x a20 2,000 Total CONSULTTNG C0IVTRACTS 30,550 ACCOUNT # 001-7200-324-57420-431 PER DIEM M�ALS Narrative: Per diem meals for WRPA conference. Item Description WRPA conference (509(i of 3 days �$31/day) Total PER DIEM MEALS Council Appropriation 47 47 ACCOUNT # 001-7200-324-57420-432 LODGING Narrative: Lodging for the WRPA conference. Item Description Council Appropriation WRPA conference (1/2) 120 Total LODGING 120 � 395 Expenditun Detail City of Federal Way, Washington OperatG�g Budget ACCOUNT # 001 Narrative: Registrasion fees for conferences listed below. Item Description WRPA conference - 1(.5 AtWeric staf� Local workshops - 1(.S Athletic staf� Total COIVFERENCE/SEMINAR REGISTRATlON 1994 Adopted Budget CONFERENCE/SEMINAR REGISTRATION Council Appropriation 100 75 175 � � � � � � ACCOUNT # 001-7200-324-57420-437 MILEAGE REIMB�IRSEMENT � Narrative: Work-related travel in personal vehicle for .S of Recreation Coordinator of athletics. 2,200 miles/year x � .28 = $616 divided by 2 = $3Q8. Item Description Mileage Total MILEAGE REIMBURSEMENT Council Anpropriation 308 308 ACCOUNT # 001-7200-324-57420-453 RENTAL OF FURNITURE/EQUIPMENT Narrative: Rental of school equipment. This includes PA systems, walkie-talkies, springboards, audio visual equipment, etc. Item Description Council Appropriatioa Equipment rental 250 Total REIVTAL OF FURNITURE/EQUIPMEIVT 250 ACCOUNT # 001-7200 324-57420-492 PRINT7NG SERVICES Narrative: Printing of flyers, brochures. Programs for which flyers are printed include wrestling camp, team tennis, tennis lessons, girls basketball, snoopy softball and various spons camps. Item Description Printing Total PRINTING SERVICES Council Appropriation 150 150 Expenditure Detail 396 1994 Adopted Budget City of Federal Way, Washington optrnpbtg Bralgu � � � ACCOUNT � 001-7200 324-57420-497 ASSOCIATION DUES Narrative: WRPA annual dues. Item Description Council Appropriation WRPA dues ZS Total ASSOCIATTON DUES . 25 ACCOUNT � 001-7200 324-57420-516 RENTAL OF SCHOOLS-IIVT Narrative: Rental of school facilities for youth athletics. Item Description School facilities rental Total REIVTAL OF SCHOOLS-I1VT�GVT Council Appropdation 3,500 3,500 � 397 Expenditun D�etail r� � �r �r � � r � �r w �r w� � rr r �r rr �r r � , �� 1994 Adopted Budget City of Federal Way, Washington Operaaing Budget PURPOSE AND DESCRIPTION The Adult Athletics budget is responsible for coordination of adult athletics and fimess programs � (excluding those to be held in the new Communiry/Senior Center). This includes classes, leagues, open gym activities, field scheduling and food concessions management. � EXPENDITURES � � BUDGET BY PROGRAM Recreation $ 84,298 a 81,620 $ 84,911 a 89,696 TOTAL $ ' $4,29$ $ $1,62Q $ $4,'��I ;: � 89,b9� __ ,;:. ; _ .:::> ... . .. __.:::.... . ; � � � � � � � BUDGET BY CATEGORY Personnel Services $ 38,161 S 42,612 a 40,294 $ 46,251 Supplies 8,157 8,300 8,202 8,300 Other Services 37,980 27,208 32,915 31,645 Intergovernmental 0 3,500 3,500 3,500 _ _ _ _ _ ___ _ _ __ __ _ _ __ _ __ TOTAL $ $4,29$ $ ; $1;�1� $ �4�11 $ �9,69� POSITION IlWENTORY * The other half of this position is in the Youth Athletics budget 399 Atliletics Coordinator* 0.50 0.50 27 $ 2,768 $ 3,503 Adult Athletics Total 0.50 0.50 City of Federal Way, Washington 1994 Adopted Budget Operadng Budger ffiGHLIGHTS/CHANGFS • Athletic/fitness classes for adults: vazious programs such as aerobic classes, martial arts, tennis and golf • Adult leagues: such as soccer, basketball, volleyball and softball • Athletic field reservations • Contract management of food concessions for Sacajawea and Steel Lake Parks • Revenues of $117,600 are anticipated. This is a 1790 increase from the 1993 budget ($100,935). • New facilities at the Community/Senior Center and Saghalie Jr. High will be useri for programs. PERFORMANCE MEASURFS Classes held Class registrants Leagues held League & toumament registrants Tournaments held Total adult athletic attendance Total adult participant hours Number of volunteers Total volunteer hours 0 400 1994 Adopted Budget by Line-Item Expenditure Department Object Description Dollar Amount 110 SALARIES dt WAGES 111 TEMPORARY HELP 112 INSTRUGTORS TOTAL SALARIES Z10 EMPLOYEE PENSIONS 211 EMPL BENEFIT CONTRIB (I�BT� 213 MEDICARE CONTRIBUTION 214 DISABILIIY/SURVNOR 220 INDUS INS Ft MED AID 240 UNEMPLOYMENT COMPENSATION 250 HEALTH INSLJRANCE PREM 251 DENTAL 1NSURANCE TOTAL BIIVEFIT3 310 OFFICE SUPPi .�c 315 ATI�iLETIC SUPPLIES/CLOTHES/GEAR 318 FOOD 8c BEVERAGE TOTAL SUPPLIFS 410 PROFESSIONAL SERVICFS 411 COMSULTING CONTRACTS 431 PER DIEM MEALS 432 LODGING 435 CONFER/SEMINAR REGIS 437 MILEAGE REIMBURSEMENT 453 RENT/FURN 8c EQUIPMENT 492 PRINTING SERVICES 497 ASSOCIATION DUES TOTAL SEItVICES & CHARGES 516 RENTAL OF SCHOOLS - INTGOVT TOTALINTERGOVERNMENTAL 17,800 11,653 11,841 1,328 9?b 258 263 70 148 1,490 474 200 8,000 100 1,000 25,000 47 120 175 308 2511 1,000 3,745 3,500 41,294 4,957 �c�i-i 31,645 3,500 COST CENTER TOTAL 89,696 City of Federal Way, Washington 1994 Adopted Budget OperaaGtg Budget ACCOUNT # 001-7200-325-57420-111 TEMPORARY AELP Narrative: Part-time programming sta„�`', gym and building supervisors, score-keepers and o,,�`'ice administrative support (includes tennis tournament). Item Description Council Appropriation Gym/building supervisors, $S/hour x 1,200 hours 9,600 Scorekeepers (145 games), $5/hour X 145 hours 725 Tennis tournameat supervisor, $10/hour X 50 hours 500 Benefits, 7.659b 828 Total TEMPORARYHELP 11,653 ACCOUNT �1001-7200-325-57420-112 INSTRUCTORS Narrative: Pan-time instructors at $I1,000 plus 7.6596 benefits. $IS/hourx 730 hours of instruction. Item Description Council Appropriation Instructors 11,841 Total INSTRUCTORS 11,841 ACCOUNT �f 001-7200-325-57420-310 OFFICE SUPPLIES Narrative: Purchase of routine o,,�ice supplies. Suppties also for instructors, scorekeepers and gym supe�visors. Item Description Council Appropriation Office supplies 200 Total OFFICE SUPPLIES 200 Expenditure Detail 402 1994 Adopted Budget City of Federal Way, Washington ��g B�S� ACCOUIVT # 001-7200-325-57420 315 ATALETIC SUPPLIES Narrative: Athletic equipment (v�olleyballs, basketballs, softballs, awards). Item Description Council ApproQriation Athletic equipment g.� Total ATHLETIC SUPPLIES 8.� ACCOUNT # 001-7200-325-57420.318 FOOD � BEVERAGE Narrative: Food and beverage for everas. Item Description Council Appropriation Food and beverage 100 Total FOOD & BEVERAGE 100 ACCOUNT # 001-7200-325-57420-410 PROFESSIONAL SBRVICES Narrative: Contracted instructors. These are not hourly employees. They are contracted businesses that provide services such as golf lessons through a private golf rnurse, skating lessons through a skasing rinik Item Descriotion Council Appr�priation Professional services 1,000 Total PROFESSIONAL SERVICES 1,000 � ACCOUIVT # 001-'7200-325-57420-411 CONSULTING CONTRACTS Narrarive: � Umpires, referees and o,,�4cials for Adult Athletic Program. Item Description Council ApproQriation Consulting contracts 25,OOb I � Total CONSUL?7NG CONTRACT'S 25,000 � � � 403 Expenditun D�eetail City of Federal Way, Washington 1994 Adopted Budget Opeiwti�eg Badget ACCOUNT # 001-7200-325-57420-431 PER DIEM MEALS Narrative: Per diem meals jor WRPA conference. Item Description Council Appropriation WRPA conference (5096 of 3 days (� $31/day) 47 Totat PER DIEM MEALS 47 ACCOUNT # 001 325 LODGING Natrative: Lodging for WRPA rnnference. Item Descriotion Council Ap,p,ropriation WRPA conference (50 %) 120 Total LODGING 120 ACCOUNT # 001 325 CONFERENCE/SEMINAR REGISTRATION Narrative: Registration fees for conferences listed below. � Item Descriprion Council Appropriation WRPA conference (.5 Athletics staf� 100 Local workshops (.5 Athletics staf� 75 Total CONFERENCE/SEMINAR REGISTRATION 175 ACCOUNT # 001 325 ' MILEAGE REIMBURSEMENT Narrative: Work-related travel in personal vehicle for . S FTE of Recreation Coordinator of athletics. 2,2U0 milesfyear x .28 = $616 divided by 2 = $308. Item Description Council Appropriation Mileage reimbursement 308 Total MILEAGE REIMBURSEMEIVT 308 Expenditure Detail 404 1994 Adopted Budget City of Federal Way, Washington o�„�g B�t ACCOUNT # 001-7200 325-57420-453 RENTAL OF FURNITURE/EQUIPMENT Narrative: Rental of equipmera including school equipment. Audio visual equipment, springboards, wallde-talkies, PA system, etc. Item Description Equipment rental Total REIVTAL OF FURMTURE/EQUIPMEIVT Council A�ro�riation Fz��7 250 ACCOUNT � 001-7200-325-57420-492 PRINT7NG SERVICES Narrative: . Printing of, f lyers, brochures, etc. Program flyers will be prepared for 3-on-3 basketball, tennis tournament, fall softball and adult spons clinics. Item Description Printing Total PRIIVT7NG SERVICES Council A,pp�gpriation 1,000 1,000 ACCOUNT J/ 001-7200-325-57420-497 ASSOCIATION D U E S Narrarive: Association dues for athletic leagues such as soccer, softball and basketball. These fees (except WRPA) are recovered in fees charged to participants. Item Descri,ption Softball USSSA affiliation, 88 teams Basketball WRBF affiliation, 30 teams Soccer WSSA affiliation, 60 teams WRPA Total ASSOCIATTON DUES Council Appr�priation 1,760 150 1,800 35 3,745 ACCOUNT # 001-7200-325-57420.516 RENTAL OF SCHOOLS-INTYiOVT Narrative: Rental of schools and King County facilities which are needed to meet demands of current level of service for adult athletic recreation programs. � Item Description �� Rental of schools Total REIVTAL OF SCHOOLS-IIVTGOVT � 405 Council Ap�gpriation 3,500 3,500 F.acptnditm+t Drtail � � �r +��. � � � � �r �r �r � r■� �r r �r �■r � s � , �� 7 , ' , � ' 1994 Adopted Budget City of Federal Way, Washington Operadng Budget � PURPOSE AND DESCRIPTION The Community Recreation budget is responsible for recreation classes at Steel Lake Annex, the old fire ' station building, and in Federal Way School District buildings. It is also responsible for building rentals at the Annex. The Playground Pals program, a summer playground program, is also part of this budget. 1 EXPENDITURES � � �J � i L BUDGET BY PROGRAM Recreation BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental $ 185,408 $ 191,954 $ 163,181 $ 172,499 TOTAL � '; I$S,+�QB $ ; 191,9�� $ Ib3,i$T: ; $r 172,�99 a 144,490 S 145,246 $ 133,733 $ 142,370 15,771 8,760 8,900 9,140 25,147 32,948 17,548 17,989 0 5,000 3,000 3,000 TOTAL $ ISS,�$ $ 191,954 $ 1�!,i$1 � '.:172,��9 FOSITION INVENTORY I , 407 Community Recreation 1.00 1.00 27 $ 2,768 � 3,503 Coordinator Community Recreation Total 1.00 1.00 City of Federal Way, Washington 1994 Adopted Budget Operating Budget ffiGHLIGHTS/CHANGFS • Classes and workshops offered in three City facilities and more than six school facilities • Playground Pals summer program for children � Musical theater camp and other specialty camps for preschoolers • Increase in building rentais • Revenues of $100,905 are anticipated. Revenues for 1994 aze $17,6651ower than the budget for 1993 but aze $10,830 higher than projected 1993 actual. PERFORMANCE MEASURFS Classes and workshops held Class and workshop registrants Rentals Playground Pals camp Camps held Playground & camp registrations Total community recreation attendance Total community recreation participant hours Number of volunteers Total volunteer hours �..�Z3 � ' i I � 1994 Adopted Budget by Line-Item Expenditure De�artment Object Description Dollar Amount uo sat�xg:s a� waGFS 3s,r� 111 TEMPORARY HELP �� 112 INSTRUCTORS �� 113 SEASONAL STAFF-PLAYGROUND LEADERS 19,728 TpTAi, csr.sArn_c 133,333 210 EMPLOYEE PENSIONS 2,� 211 EMPL BBNEFIT CONTRIB (MEB1� 1�858 213 MEDICARE CONTRIBUTION 518 214 DISABILITY/SURVIVOR 528 2?A INDUS INS & MED AID 1� 240 UNEMPLOYMENT COMPENSATTON 297 250 HEALTH INSURANCE PREM 2,437 � 251 DENTAL INSURANCE 595 TOTAL BENEPTT3 9.� 310 OFFICE SUPPLIES � 311 BOOKS MAPS 8c PBRIODICAIS 440 312 OTHER OPER SUPPLIFS 3,A00 315 ATHI.ETTC SUPPLIES/CLOTHFSJGEAR 500 318 FOOD 8c BEVERAGE � 352 SMALL OFFICE APPARATCTS 500 354 MINOR EQUIPMENT - M[SG 2,000 TOTAL SUPPLIES 9,140 410 PROFESSIONAL SERVICFS 16,000 431 PER DIEM MEALS � 432 LODGING � 435 CONFER/SEMIIVAR REGIS � 437 MILEAGE REIlKBURSEMENT 616 453 RENT/FURN & EQUIPMENT 7� 492 PRINTING SERVICES � 497 ASSOCIATION DUES � TOTAL SFatVICFS & CAARGES 1�,�9 516 RENTAL OF SCHOOLS - INTGOVT 3,000 TOTAL INTEItGOVERNMENTAL 3.000 COST CENTER TOTAL I � 172,499 I � City of Federal Way, Washington 1994 Adopted Budget Operadng Budget ACCOUIVT # 001-7200-326-57420-111 TEMPORARY AELP Narrative: Building supervisors (4,140 hours x$8.50/hour plus 7.65 benefits). Ternporary o,,�ice help during peak registration periods (320 hours x$8/hour plus 7. 65 96 bene, f its). Item Description Cauncil A,ppropriation Temporary help 37,882 Total TEMPORARYHELP 3�,gg2 A # 00 INSTRUCTIDRS Narrative: Instrudors on payroll to teach classes such as preschool, ballet, oil painting, etc. Item Description Instructors Tota11NSTRUCTORS Council Appropriation 40,000 40,000 ACCOUNT # 001-7200-326-57420-113 SEASONAL STAFF Narrative: This covers 161eaders and one supervisor to run Playground Pals at five sites, and one supervisor and two leaders at a day camp. Item Description Council Appropriation Seasonal staff 19,�28 Total SEASONAL STAFF 1g,�2g ACCOUNT # 001-7200-326-57420-310 OFFICE SUPPLIES Narrative: General o„�`'ice supplies for 1 FTE, part-time and seasonal sta,,�: Item Description Council App�opriation Office supplies Spp Total OFFICE SUPPLIES Spp Expenditure Detail 410 � i99�4 Adopted Budget City of Federal Way, tiYashington ' �� B � ACCOUIVT # 001-?200 326-57420 311 BOOKS, MAPS, � PERIODICALS Narrative: LERN publications (inclades two monthly publications, resources and research -$240); program resource and training maserial ($200). Item Description Books and periodicals Total BOOKS, MAPS, & PERIODICALS Council Appropriation 440 440 ACCOUNT # 001-7200 326-57420-312 OTAER OPERATING SUPPLIES �.. Narrative: Community recreation class supplies, i. e. , preschool and an, Playground Pals (balls, jr�mp ropes, crayons, su»uner camp an supplies). Item Descriprion Community recreation class supplies Playground Pals supplies Summer day camp Total OTHER OPERATTNG SUPPLIES Council Appropriation 2,300 S00 -. _ 200 3,000 ACCOUNT � 001-7200 326-57420-315 ATHLETIC SUPPLIBS Narrative: Sta,,�`'shins and/or sweatshirts with City logo. Full-time, pan-time and seasonal to wear shins as 'uniform " makes it possible for panicipants and public to ident� sta(�; necessary to program leadership and safety. Item Descriptioa Council Appropriation Athletic supplies 500 Total ATHLETIC SUPPLIES 500 ACCOUIVT # 001-7200-326-57420-318 FOOD � BBVERAGE Narrative: Supplies for community recreation cooking classes and preschool classes and su»uner camps. Item Description Council Appro 'tmation Food and beverage Total FOOD & BEVERAGE 2,200 2,200 411 Expenditur� llctau City of Federal Way, Washington 1994 Adopted Budget operating Budger ACCOUNT # 001-7200-326-57420 352 SMALL OFFICE APPARATUS Narrative: . O,�fice apparatus such as filing cabinets, computer equipment, lighting for work areas. Item Descriprion Council Appro 'pnation Small office apparatus 500 Total SMALL OFFICE APPARATUS .500 ACCO � 001-7200 326-57420 354 MINOR EQ Narrative: Equipment for community recreation ctasses, summer day camps and tables and chairs. Item Description Council �ppropriation Minor equipment 2,000 Total MINOR EQUIP MISC 2,000 ACCOUNT # 001-7200-326-57420-410 PROFESSIONAL SERVICES Narrative: Contracted i»structors for community recreation progra»u. Item Description Council Appropriation Professional services 16,000 Total PROFESSIONAL SERVICES 16,000 ACCOUNT # 001-7200 326-57420-431 Narrative: Per diem meals for WRPA conference. Item Description WRPA conference (3 days (� a31/day) Total PER DIEM MEALS PER DIEM MEALS Council Appro n, '� arioa 93 93 Expenditure D�etail 412 � � � � 199�4 Adopted Budget City of Federal Way, Washington Opsra�ng Budgtt ACCOUNT # 001-7200-326-57420-432 LODGING Narrative: Lodging for WRPA rnnference. Item Description Council Appropriation WRPA conference � Total LODGING � ACCOUNT # 001-7200-326-57420-435 CONFERENCE/SEMINAR REGISTRATION Narrative: Seasonal sta„Q`'su»uner skillbuilder (WRPA). Item Description � Council ApRm 'mp�ation Summer skillbuilder (WRPA) 3� Total COIVFERENCE/SEMINAR REGISTRATION 360 ACCOUNT # 001-7200-326-57420-437 MILEAGE REIMBURSEMENT Narrative: Mileage reimbursement for Community Recreation Coordinator and evening Building Supervisors. Item Description Council Appro 'pnation 2,200 miles � $.28 616 Total MILEAGE REIMBURSEMEIVT 616 ACCOUNT # 001-7200-326-57420-453 RENTAL OF FURNITURE/BQUIPMENT Narrative: Reraal of school equipment for classes/programs. Item Descrintion School equipment rental Total REIVTAL OF FURNITURE/EQUIPMENT 413 Council Appronriation 200 200 Bxpenditun Drtail City of Federal Way, Washington 1994 Adopted Budget operating Budget ACCOUNT # 001-7200-326-57420-492 PRINTING SERVICES Narrative: Printing of flyers, posters. announcements and forms. Item Description Council Approuriation Printing 400 Total PRIIVT7NG SERVICES 400 ACCOUNT �1001-'1200-326-57420-497 ASSOCIATION DUES Narrative: Association dues to WRPA. Item Description Council Appropriation Association dues 80 Total ASSOCIATIONDUES 80 ACCOUNT � 001-7200 326-57420-516 RENTAL & RELATED SVCS-INTiGOVT Narrative: Rental of Federal Way School District facilities (non-use hours). Item Descri,Qtion Council Appropriation School rental 3,000 Total REIVTAL & RELATEU SVCS IIVTGOVT 3,000 Expenditure Detail 414 1994 Adopted Budget City of Federal Way, Washington operat�g Bwtger PURPOSE AND DESCRIPTION The Community/Senior Center opened in late summer 1993. Facilities include a social hall/gymnasium, fully-equipped kitchen, reception and lobby areas, and four classrooms. Services include a 2-day-a-week senior lunch program, a Korean elders program, meals-on-wheels, athletic leagues and drop in activities, continuing education and special interest classes. EXPENDITURES BUDGET BY PROGRAM Recreation . BUDGET BY CATEGORY Personnel Services Supplies Other Services Capital � 0 � 600,413 $ 1,207,998 $ 249,588 __ ____ _ . _ _ _ TOTAL ! $ 0 � .; 6Q0,41.3 $ 1,�7,�9� � �49,588 ; $ 0 $ 167,681 a 89,784 a 180,241 0 9,750 8,030 15,570 0 122,982 65,980 53,777 0 300,000 1,044,204 0 TOTAL $ 0 $ ! 6Q0�� 1.,�07,99� � �49,5$S POSITION INVENTORY Total 3.00 3.00 415 Recreation Manager 1.00 1.00 32 a 3,132 $ 3,963 Recreation Coord, Senior Svcs 1.00 1.00 27 2,768 3,503 Administrative Assistant I 1.00 1.00 18 2,217 2, 806 City of Federal Way, Washington 1994 Adopted Budget Operadng Budget ffiGHLIGHTS/CHANGES • lfiis is the first full year of facility operations. • Communiry Center activities include classes, fitness/wellness programs, community rentals, drop in and league athletics, and special events. • Senior Center activities include senior services such as nutrition, trips and tours, health screening, information and refenal, e�ucational/recreational classes and activities. • This Budget includes a$27,300 contract for senior services from King County for serving seniors living in unincorporatefl Federal Way and Korean elders. • The annual revenues for the Center are $80,168. This Budget includes a$27,300 contract for senior services from King County for serving seniors living in unincorporated Fe�ieral Way and Korean elders. • Services delivered by extemal service providers have a total value of more than $187,000. This money does not appear in the revenues or expenses of this Budget but is provide� in services: the food for the four day-a-week senior meal program and senior transportation to and from this program, and the funding for Meals on Wheels. • A CDBG grant application for 1994 has been submitted to install an elevator in the building (funding proposed in the CDBG Fund). PERFORMANCE MEASURES Senior lunch program: days Senior lunches served Korean lunch program Korean lunches served Senior program registrants (unduplicated) Community rentals Community classes held Class registrants Total senior program attendance Total community center attendance Total senior and center attendance Total senior and center participant hours Number of volunteers Total volunteer hours :�'ar�et �ccomipl�,shed �a�aa�nc� ; 9 3.. �4 ; ..93 92 �93 �� .: N/A 203 100 N/A N/A N/A N/A 10,150 5,000 N/A N/A N/A N/A 50 24 N/A N/A N/A N/A 1,750 840 N/A N/A N/A N/A 1,100 N/A N/A N/A N/A N/A 70 25 N/A N/A N/A N/A 80 18 N/A N/A N/A N/A 800 180 N/A N/A N/A N/A 20,000 10,000 N/A N/A N/A N/A 40,000 10,000 N/A N/A N/A N/A 60,000 20,000 N/A N/A N/A N/A 90,000 30,000 N/A N/A N/A N/A 50 40 N/A N/A N/A N/A 7,000 3,382 N!A N/A N/A 416 � ' 1994 Adopted Budget by Line-Item Expenditure Department Object Description Dollar Amount m 110 SAI.ARIES dt WAGES. 111 TEMPORARY HELP 112 INSTRUCrORS ��, csr.sA�c 210 EMPLOYEE PENSIONS 211 EMPL BENEFIT CONTRIB (MEB1) 213 MEDICARE CONTRIBtITION 214 DISABILITY/SURVNOR 2211 INDUS INS 8c MED AID 240 UNEMPLOYMENT COMPENSATION 250 HEALTH INSURANCE PREM 251 DENTAL INSURANCE TOTAL BENEFITS 310 OFFICE SUPPLIES 312 O'1��.'R OPER SUPPLIES 318 FOOD 8c BEVERAGE 319 REPAIR 8c MAINT SUPPLIES 352 SMALL OFFICE APPARATUS TOTAL SUPPLIES 410 PROFESSIONAL SERVICES 415 CUSTODIAL & CLEANING 431 PER DIEM M AAi C 432 LODGING 434 AIRFARE 435 CONFER/SEMINAR REGIS 437 MILEAGE REIMBURSEMENT 453 RENT/FURN 8c EQUIPMENT 471 EI.ECTTtICTTY 472 NATURAI. GAS 4'73 WATER BILLINGS 4�4 SEWER BILLINGS 475 DRAINAGE BILLINGS 492 PRINITNG SERVICES - 497 ASSOCIATION DUES TOTAL SERVICES & CHARGES 100,687 39,119 17,310 159,116 7,511 3,187 3,903 903 417 836 5,144 1,224 23,125 1,750 3,600 6,100 3,640 480 15,570 3,000 19,950 186 48(1 350 615 616 5,100 5,000 11,000 1,400 1,400 1,400 3,120 160 53,777 COST CENTEIt TOTAL � 249,588 City of Federal Way, Washington 1994 Adopted Budget Operat�itg Budget ACCOUNT � 001-7200-327-57420-111 TL�`MPORARY AELP Narrative: Part-time sta,,�to provide specific services and/or altow the Center to be open seven days a week (Sundays only when rentals) anai evenings. Item Description Council Appropriation Nutrition supervisor, 17 hours1S8.50 per hour/52 weeks/7.6596 benefits 8,089 Temporary help to fill in on vacations, etc. 200 hours � S 10 + 7.65 % 2,000 Rental, evening & weekend building supervisors, 50 hours/$9 per hour/52 weelcs/7.65 96 benefits Z5,190 Korean cook 850 x 7.65 9b X 419 hours 3, 840 Total TEMPORARY HELP 39,119 ACCOUNT # 001-7200 327-57420-112 INSTRUCT�ORS Narrative: Recreation/education/art class instructors (6796 of revenueJ plus 7.659b benefits. Item Description Instructors Total INSTRUCTORS Council Appropriation 17,310 17,310 ACCOUNT # 001-7200-327-57420.310 OFFICE SUPPLIES Narrative: O,,�ice supplies for 3 full-ti»u employees: Recreation Manager, Administrative Assistant I, Senior Services Coordinator, temporary employee/1 FTE, evening Building Supervisors, instructors and volunteers. Item Description Office supplies Total OFFICE SUPPLIES Council Approoriation 1,750 1,750 ACCOUNT # 001 OTAER OPERATING SUPPLIES Narrative: Community Ceraer supplies needed for daily operation. Item Description $300/month x 12 months Council Appropriation 3,600 Total OTHER OPERATTNG SUPPLIES 3,600 Expenditure Detail 418 � ' � �� I � 199�4 Adopted Budget Ciry of Federal �Vay, �Vashington ��g B� ACCOUNT # 001-7200-327-57420-318 FOOD � BEV ERAG� Narrative: Co„�`'ee supplies for daily public c+o„�`'ee service and food for Korean program - revenue from sales is same as e.xpenditures. Item DescriQtion Council Appropriation Food items - coffee, special events 900 Korean program 5,200 Total FOOD & BEVERAGE 6,100 ACCOUNT � 001-7200 327-57420-319 REPAIR dc M AINT SUPPLIES Narrative: .Custodial maintenance%leaning, toilet paper, etc. $35 per week x S2 weeks =$1,820 ($i52 ptr month). Other repair supplies: plumbing, electrical, etc. �$35 per week x 52 weeks =$1,820 ($152 per monthJ. Item Descrigtion Council App3ppriation Repair/maintenance supplies 3,640 Total REPAIR & MAINT SUPPLIES 3 +� ACCOUNT # 001-7200 327-57420 352 SMALL OFFICB APPARATUS Narrative: O„�ce equipment. This is a new faciliry and needs paper cutter, 3-hole punch, and a typtwriter: Item Description Council A�vropriation Small office apparatus 480 Total SMALL OFFICE APPARATZ/S 480 ACCOUNT � 001-7200-32�-57420-410 PROFESSIONAL SERVICES Narrative: Contracted instructors for general recreation. Item Description Council A�gropriation 5 9b of class revenues ($24,000) 1.200 Van Go - Korean program 1 . 8 � Tota1 PROFESSIONAL SERVICES 3 �� I � 419 Experid�tun Detail City of Federal Way, Washington 1994 Adopted Budget operaang Bavga ACCOUNT # 001-7200-32?-57420-415 CUST�ODIAL dE CLEANING Narrative: Contracted custodial charges. Item Description Council Appropriation $1.75 per square foot a 11,400 19,950 Total CUSTODIAL 8c CLEAIVING 19,950 ACCOUNT # 001-7200-327-57420-431 PER DIEM MEALS Narrative: Per diem meals for the WRPA and the SSOW rnnference. Item Description Council Appropriation WRPA confere�ce (3 days (� a31/day) 93 SSOW conference (3 days � $31/day) 93 Total PER DIEM MEALS 186 ACCOUNT # 001-7200 327-57420-432 LODGING Narrative: Lodging for conferences. Item Description Council Appropriation LERN (Manager) 240 WRPA (ManaBer) � 120 SSOW (Coordinator) 120 Total LODGING 480 ACCOUIVT # 001-7200-327-57420-434 AIRFARE Narrative: Airfare for conferences. Item Description Council Appropriation LERN conference for Manager 350 Total AIRFARE 350 Expenditure Detail 420 � � � i �J � � � 1994 Adopted Budget City of Federal Way. Washington ��8 B+� ACCOUNT � 001-7200 327-57420-435 CONFERENCE/SEMINAR REGISTRATLON Narrative: T1�aining for three full-time employees including WRPA conference a�d computer traintng. Item Description Council App�opriation WRPA conference (Manager) Senior Services of WA (Senior Coordinator) LERN conference (Manager) Generallmiscellaneous workshops (Administrative Assistant n Total CONFERENCE/SEMINAR REGISTRATION 180 160 200 75 615 ACCOUNT � 001-7200 327-57420-037 MILEAGTi REIMBURSEMENT Narrative: Mileage reimbursdnent for thne full-time employees and temporary sta,,�: Item Description 2,200 miles � 5.28 f 1��1i��1�'�%�j1��,�'� ��y Council Agpropriation 616 616 ACCOUNT # 001-7200-327-57420-453 RENTAL OF FURNITURE/fiQUIPMENT Narrative: Reraal of parking lot. Item Description $425 per month Total RENTAL OF FURNITURE/EQUIPMEIVT Council t�ppropriation 5,100 5,100 ACCOUNT � 001-7200-32'7-57420-471 ELBCTRICITY Narrative: Electricity c�osts for Center: Item Description Electricity • : _. _ ��_ �I 421 Council Apgropria6on 5,000 5,000 ExpeRditun D�etail City of Federal Way, Washington - 1994 Adopted Budget Opunung Budget ACCOUIVT # 001-7200 327-57420-072 NATURAL GAS Narrative: Heat for Community/Senior Center: Item Description Council Appropriation Natural gas 11,000 Total NATURAL GAS 11,000 ACCOUIVT A� 001-7200-327-57420-473 WATER BILLINGS Narrative: Water billings for Community/Senior Center. Item Description Gouncil Appropriation Water 1,400 Total WATER BILLINGS 1�400 ACCOUNT # 001-7200-327-57420-474 SE WER BILLING Narrative: Sewer billings for Community/Senior Ceraer. Item Description Sewer Total SEWER BILLINGS Council Appropriation 1,400 1,400 ACCOUNT # 001-7200 327-57420-475 DRAINAGE BILLINGS Narrative: Drainage billings for Community/Senior Ceraer. Item Description Council Appropriation Draina8e l,qpp Total DRAINAGE BILLINGS 1�400 Expenditure Detail 422 1994 Adopted Budget City of Federal tiVay, N»ashington opt.a�lieg Budga ACCOUNT 1� 001-7200-327-574Z0-492 PRINT7NG SE Narrative: Printing of monthly newsletters, appmximately 1,300 at $.20 x 12 months. Item Description Council Annrauriation p�q 3,120 Total PRIIVT7NG SERVICES 3,120 ACCOUNT � 001 327 ASSOC IATION DUES Narrative: Professional membership to NRPA, WRPA, Senior Services of Washington. Item Description Council Appropriatian NRPA (Manager) 55 WRPA (Manager & Coordinator, �35 each) 7� SSOW (Coordinator) 35 Total ASSOCIATION DUES 1� � � � 423 Expendltun Drtail � � `'�� '� � '� � � � � '� o , �• � � 1994 Adopted Budget City of Federal Way, Washington � Operadng Badget � � I � � PURFOSE AND DESCRIPTION The Outdoor Trips and Tours budget provides activities for youth, teens and adults. Outdoor classes include activities such as canoeing, cross country skiing and kayaking. Outdoor trips and tours include vazious hikes and trips such as eagle float trips and canoeing trips. Trips and tours of interest go to sporting events, concerts, zoos, etc. Participants pay all the d'uect costs of these programs. This budget is managed by one of the Recreation Managers from the Recreation Administration budget and therefore has no full-time staff; only contractual services and limited temporary staff. ERPENDITURES BUDGET BY PROGRAM Re�reation BUDGET BY CATEGORY Personnel Services Supplies Other Services $ 5,373 $ 16,367 $ 6,539 a 9,910 _ _ _ __ _ _ __ _ _ _ _ ____ _ _ _ _ ____ _ _ _ ___ ___ _ _. _ _ _ _ ___ _ __ . .. _ _ __ _ _ _. __ _. __ __ _ . ._._ . . .. ...__ . _. ._ ___ ... ._ . . ....._. __ __ _ . ... __ ......__ ... ...__ ...._ .. .. .... .. ...... .. __ __ ._ .... .... ..... ... . _ _ _ _... _. ..... ............ TOTAL �: ' 5,373 � 1&;367 � �,53�:: � ` ' . ��?�1� .: $ 0 $ 1,36� � 407 $ 960 41 1,750 650 1,750 5,332 13,250 5,482 7,200 TOTAL POSITION INVENTORY 425 No dedicated positions to this program--see "Purpose and Description" section. City of Federal Way, Washington 1994 Adopted Budget Oper�ing Budgct ffiGHLIGHTS/CHANGFS • Outdoor classes • Outdoor trips and tours • Special interest trips and tours • Special senior trips and tours • Revenues of $11,550 aze anticipated. This program is set up to cover all of its direct costs. PERFORMANCE MEASURFS Outdoor classes and workshops held Class aad workshop registrants Trips and tours held Total attendance Total participant hours 426 � � 1994 Adopted Budget by Line-Item Expenditure Department Object Description Dollar Amount � 111 TEMPORARY HELP '� � 112 INSTRUCTORS 560 TOTAI. SAI.ARIES �4 312 OTHER OPER SUPPLIES 1,250 318 FOOD 8c BEVERAGE S00 �; - TOTAL SUPPLIES 1,750 410 PROFESSIONAL SERVICES 6,500 � 436 RENAL CARS/GROUND TRANSP S00 453 RENTAL OF FURNITUREJEQUIP Z00 TOTAL SEItVICE3 & CHARGES 7,200 COST CIIVTER TOTAL I � 9,910 �� City of Federal Way, Washington 1994 Adopted Budget Operat�itg Budget ACCOUNT # 001-7200 328-57420-111 TEMPORARY HELP Narrarive: Pan-time leaders for trips and tours. 1 UO hours x$7. SO per hour (Recreation Leader). Bus use in.1994 for in-house programs. Item Description Temporary help Total TEMPORARY HELP Council Appropriation 400 . r�-� A CCOUN T # 00 3 INSTRUCT70RS Narrative: Instructors for classes such as kayaking, skiing, etc. $520 x 7.6596 pan-time benefits. Item Description Council Appropriatioa Instructors - 560 Tota11NSTRUCTORS 560 ACCOUNT A� 001-7200- 3 12 OTAER OPERATING SUPPLIES Narrative: Supplies for participaras. Ezpenses are related to an in-house program and associated costs. T his program is currently operated on a contrad basis. Figure is based on the opportunity to conduct some in-house sponsored programs (maps, brochuresJ. Item Description Supplies Total OTNER OPERATTNG SUPPLIES Council Appropriation 1,250 1,250 A CCOU NT � 00 FOOD dc BEVERAGE Narrative: Food provided for class participants. Expenses are based on a percentage of 1994 programs being done in-house. Item Description Food and beverage Total FOOD & BEVERAGE Council Approp,riarion � �.� S00 Expenditure Detail 428 � 1994 Adopted Buaiget Ciry of Federal Way, Washington � �� B � ACCOUNT i1001•7200 328•57420-410 PROFESSIONAL SERVICES Narrative: Contracted instructors and guides for outdoor programs such as kayaking, rafting, cross-coountry skiing and trips to everas and attractions. Item Descriotion Council A�p�Qpriarion Professional services 6,500 Total PROFESSIONAL SERVICES 6,500 ACCOUNT # 001-7200-328-57420-436 RENTAL CARS/GROUN TRA Nartative: Rental of vans and buses for Outdoor Trips and Tour programs. Item Descri�tion Council App�opriation Total REIVTAL CARS/GROUND TRANSP 500 500 ACCOUNT # 001-7200-328-57420-453 RENTAL OF FURNITURE/BQUIPMENT Narrative: Item Description Council App, r�priation Equipment rental 200 Total REIVTAL OF FURNITURE/EQUIPMEIVT 200 0 � � 429 Expenditun Dietail � � � � � � � � � � '+� � � � � O , �• � ,� t� � � � � � � � � 1994 Adopted Budget City of Federal Way, Washington operadng ar�dget PURFOSE AND DESCRIPTION The Special Populations program will provide services to children, youth, and adults with developmental, physical, sensory, mental and behavioral disabilities through sports training, education, trip and special event programs. Inclusive in this program will be assistance to individuals who are in transition between specialized and general recreation programs. EXPENDITURES BUDGET BY PROGRAM Recreation BUDGET BY CATEGORY Personnel Services Supplies Other Services $ 0 $ 61,590 $ 32,430 $ 69,945 TOTAL $ . a $ ;: 61i59Q 9'► ;32�43� $ b$ : $ 0 $ 55,790 $ 25,980 $ 58,236 0 3,025 3,950 5,990 0 2,775 2,500 4,719 TOTAL $. 0 $. : �1,5� $ 3�,4�Q : $ �8,94� '. POSITION INVENTORY Special Populations Total 1.00 1.00 � 431 Recreation Coordinator 1.00 1.00 27 � 2,768 S 3,503 City of Federal Way, Washington 1994 Adopted Budget Operating Budget HIGHLIGHTS/CIiANGES • Provide sports training programs such as Special Olympics, where participants may compete in regional and state competitive events. • Recreation programs and Special Events which will meet the social and educational needs of participants. • Provide transportation to City-sponsored recreational and competitive programs. • Provide assistance in "mainstreaming" individuals in other City services and programs. • Revenues of $15,824 are anticipateii. PERFORMANCE MEASURFS sports activities Seasonal, social and special events Educational/recreational classes Trips and tours Unduplicated participants served Total special populations attendance Total special population participant hours Number of volunteers Total volunteer hours 432 � � 1994 Adopted Budget by Line-Item Expenditure Department Object Descriprion Dollar Amount 110 SALARIES & WAGES 34,209 ill TEMPORARYHELP 13,886 TOTAL SALARIES 48,097 210 EMPLOYEE PENSIONS 2,552 211 EMPLOYEE BENEF CONTRB (NIEB) 1779 213 MEDICARE CONIRIBUTION 496 214 DISABILITY/SURVNOR SOS 2'LO . INDUS INS 8c MED AID 139 � 240 UNEMPLOYMENT COMPENSATION 284 250 Ht;ALTH INSURANCE PREM 3,435 251 DENTAL INSURANCE 949 � TOTAL BIIVF.FIT3 10,13'9 310 OFFTGE SUPPLIFS 350 312 OTfiER OPER SUPPLIES 800 � 315 ATT�ETIC SUPPLIFS/CL01�iBS/GEAR 3,000 318 FOOD & BEVERAGE 1,&W TOTAL SUPPLIES 5,990 431 PER DIEM MEALS 93 432 LODGING 1,740 435 CONFERENGE/SEMINAR REGISTER 280 436 RENTAL CARS/GROUND TRANS 640 437 MILEAGE REIMBURSEMENT 616 492 PRINTIIVG SERVICES 1,000 497 ASSOCIATION DUES 350 TOTAL SERVICES & CHARGES 4,719 COST CENTER TOTAL 68,945 I � � � City of Federal Way, Washington 1994 �4aiopted Budget Operadng Brrdget ACCOUIVT # 001-7200 329-57420-111 TEMPORARY AELP Natrative: Pan-time sta�`'at $9.50 per hour plus bene, fits (7.6596) $9.50 x$1,358 hours =$I2,901 x 7.6596 Item DescripNon Council Appropriation P � - � �� 13,888 Total TEMPORARYHELP 13,888 ACCOUNT 1{ 001-7200 329-57420 310 OFFICE SUPPLIES Narrative: General o„�`'ice supplies such as pens, note pads, calendurs, staplers and paper. Supplies also for volunteers a►rd part-time sta,,�: Item Description Council Appropriation Office supplies 350 Total OFFICE SUPPLIES � 350 ACCOUNT # 001 OTAER OPERATING SUPPLIES Narrative: Supplies for recreation activities such as cool club, arts and crafis materials, supplies for athleticprograms such as first aid kits, and water bonles. Item Description Council Appropriation Other operating supplies 8� Total OTHER OPERATTNG SUPPLIES g� ACCOUNT � 001-7200 329-57420-315 ATALETIC SUPPLIES Narrative: Uniforms for participants, team equipment such as bats, balls and other athletic gear. Item Description Council Appropriation Athletic supplies 3 �� Total ATHLETIC SUPPLIES 3�� Expenditure D�etail 434 � I � � I � I �� 1994 Adopted Budget City of Federal Way, Washington ppar�ing Badget ACCOUNT # 001-1200 329 FOOD � BEVERAGE Narrative: Supplies for special events, practfces and competition. Food for Special Olympic team events. �tem Descrivtion Councit A�ronriation Special events Special Olympics 1,200 - 640 Total FOOD & BEVERAGE i '� ACCOUNT # 001-72110-329-57420-431 PER DIEM MEALS Narrarive: Per diem meals for the WRPA rnnference. Item Descriprion WRPA conference (3 days � S31/day) Total PER DIEM MEALS Council Apy��priation 93 93 ACCOUNT # 001-7200-329-57420-432 ��'� Narrative: Lodging for sta,,�`'far Washington Recreation and Park Association �nference (�240). Lodging for Special Olympics team for events ($1,500). Item Descrigtion Special Olympics WRPA conference Total LODGING Council Arn�rovriation 1,500 240 1,740 ACCOUNT # 001-7200 329-57420-435 CONFERENCE/SEMINAR leEGISTRATION Narrative: Registration for sta,,Q`'to attend WRPA conference, training for Special Olympic coad�es, etc• Item Description WRPA conference Special Olympics Total COIVFERENCE/SEMINAR REGISTRATION Council Avr�ropriation 180 100 280 I � 435 Expenditun Detail City of Federal Way, Washington 1994 Adopted Budget ope,adng Budger ACCOUNT # 001-7200 329-57420-436 RENTAL CARS/GROUND TRANSPORT Narrative: Transportation for Special Olympic team events. Teams are commonly more than 15 in membership. Item Description Council Appropriatioa Transportation 640 Total RENTAL CARS/GROUIVD TRANSPORT C40 ACCOUNT # 001 MILEAGE REIMBURSEMENT Narrative: Mileage reimbursement for one FTE. Item Description Council Appropriation Business related miles �.28 (2,200 miles) 616 Total MILEAGE REIMBURSEMEIVT 616 ACCOUNT �i 001-7200-329-57420-492 PR S Narrative: Printing of special populations programs such as posters, flyers, newsletters for panicipants and general public. Item Description Printing services Total PRINT7NG SERVICES Council Appropriation 1,000 1,000 ACCOUNT �1001-7200 329-57420-497 ASSOCIATION DUES Narrative: Association dues for sta„�`' to Washington Recreation and Park Association ($3S); team registration for Special Olympics spons ($315). Item Description WRPA Special Olympics Total ASSOCIATION DUES Council Appropriation 35 315 350 Expenditure Detail 436 1994 Adopted Budget City of Federal Way, Washington OperatLtg Budget � � I � I � � � PURFOSE AND DESCRIPTION The CARES budget is responsible for the coordination of a before and after school program held in Federal Way schools. CARES is an acronym for Children and Teens Active in Recreation and Education Services. The project was initiated in the fall of 1992 and is coordinated with various non-profit agencies, the business community and Federal Way School District. The three major goals of this program� are: 1) develop and maintain qualiry before and after school programs, 2) assist providers in establishing financial stability and obtain scholazships for low income youth, and 3) establish and maintain enrichment programs. EXPENDI'TURES BUDGET BY PROGRAM Recreation BUDGET BY CATEGORY Personnel Services Supplies Other Services a 19,518 $ 21,486 $ 21,042 $ 23,006 TOTAL ! $ j 29,�i$ $.. ��;;4�6 $ ��;: � �,� ; $ 15,397 $ 20,178 $ 19,774 $ 21,160 561 475 437 625 3,560 833 831 1,221 TOTAL ' $ 14,5�:8 � 21;� � 21,042 ; � 23,006 '' POSITION INVENTORY CARES Total 0.50 0.50 � 437 Human Services Coordinator 0.50 0.50 27 $ 2,768 $ 3,503 City of Federal Way, Washington 1994 Adopted Budget Operating Budget ffiGHLIGHTS/CHANGFS • New before and after school childcare sites • Volunteers • New targeted sites for scholazship programs • School District staff involvement • The pilot school year (1992/93) had 1 site. The second year (1993/94) will have 10 sites. This is a 1,0009� increase. PERFORMANCE MEASURES Before and after school childcare schools served Total unduplicated enrollment Total childcare attendaace (220 days average) Total cluldcare participant hours (4.5 hours average) Number of volunteers Total volunteer hours *1993 target represents the 92/93 school year. 1994 target represents the 93/94 school year. 438 � � � � 1994 Adopted Budget by Line-Item Expenditure Department Object Description Dollar Amount 110 SALARIES 8c WAGES 17,831 TpTAt, csi.sitTRC 17,831 210 EMPLOYEE PENSIONS 1,330 213 11�DICARE CONTRIBUTION . 1,364 220 IIdDUS INS 8c MED AID �0 24(I UNEMPLOYMENT COMPENSATION 148 250 HEALTH INSURANCE PREM � 251 DENTAL INSURANCE '� TOTAL BENEFiTS 3.�9 310 OFFICE SUPPLIES � 311 BOOKS, MAPS, & PERIODICAIS � 312 OTHER OPER SUPPLIES 250 318 FOOD dt BEVERAGE � 100 TOTAL SUPPLIE.4 62S ' 431 PER D1EM MEALS � 432 LODGING � 435 CONFER/SEMINAR REGIS 230 437 MILEAGE REII�IBURSEMENT 308 440 ADVERTISING 150 492 PRINTING SERVICES � TOTAL SERVICES & CHARGES 1,221 COST CENTEIt TOTAL �� TOTAL - RECREATION PROGRAM3 1,373,784 I � I � City of Federal Way, Washington 199s4 Adopted Budget Operadng Budget ACCOUNT # 001-7200 343-57420-310 OFFICE SUPPLIES Narrative: 0,,�`'ice supplies. Item Description Council Appropriation Office supplies 250 Total OFFICE SUPPLIES �p ACCOUNT � 001-7200 343-57420-311 BOOKS, MAPS, & PERIODICALS Narrative: Annual subscription to "School Age Notes ". Item Description Periodical Total BOOKS, MAPS, & PERIODICALS Council Appropriation ZS 25 ACCOUNT � 001-7200-343-57420-312 OTHER OPER ATING SUPPLIES Narrative: Operating supplies. Item Descrintioa Council Appropriation ��8 �PPli� 250 Total OTHER OPERATING SUPPLIES �p ACCOUNT � 001-7200-343-57420 318 FOOD & BEVERAGE Narrative: Food and beverage for hosting of School District providers meetings. Item Description Council Appropriation Food and beverage ipp Total FOOD & BEVERAGE ipp � � � �� Expenditure Detail qqp � I � � �� I � I � 1994 Adopted Budget City of Federal Way, Washington operadng Budga ACCOUNT # 001-7200-343-57420-431 PfiR DIEM MEALS Narrative: Per diem meals for the WRPA conference. Item Descriotion Council App�priation WRPA conference (3 days (g'� $31/day) 93 Total PER DIEM MEALS 93 ACCOUNT # 001-7200-343-57420-432 LODGING Narrative: Lodging for the WRPA conference. Item Description Council Ap�rovriation LodSing (3 nights (p'J a80/night) 240 Total LODGING � ACCOUNT � 001-7200-343-57420-435 CONFERENCE/SEMINAR REGISTRATION Narrative: Local workshops, WRPA conference, Washington State School Age Child Care conference. Item Descriprion Council Am�ropriatioa WRPA conference 180 WA State School Age Childcare conference 50 Total COIVFERENCE/SEMINAR REGISTRATTON �� ACCOUNT # 001-7200 343-57420-437 MILEAGE REIMBURSEMENT Narrative: Mileage reimbursement for CARES coordinator - 5096 of $616 for a FTE. Item Description Council Avuropriation Mileage 308 Total MILEAGE REIMBURSEMEIVT 308 441 Expe�ditune Iktail City of Federal Way, Washington 1994 Adopted Budget Operatutg Budget ACCOUNT # 001-'7200 343-57420-440 ADVERTISING Narrative: Costs for paid ads for Request for Proposal process. Item Description Council Appropriation Advertising 150 Total ADVERTISING 150 ACCOUNT # 001-7200-343-57420-492 PRINT7NG SERVICES Narrative: Printing services (flyers and brochures). Item Description Council Appm�riation Printing 200 Total PRINTING SERVICES 200 Expenditure Detail 442 � � � � � � 1994 Adopted Budget City of Federal Way, Washington Operadng suclga PURPOSE AND DESCRIPTION The City of Federal Way maintains 20 parks and 17 open space parks, 2 trails, the recently acquired Retreat Center and the Community/Senior Center for use by its citizens. These azeas cover 769 acres of land and include developed and partially developed facilities and land. The public will participate in a variety of active and passive pursuits to include play structures, picnicking, bicycling, fishing, canoeing, walking, participating and watching sports activities and a vaziety of other leisure-time activities. Additionally, the Parks and Recreation Department is responsible for Ciry Hall building and grounds maintenance. A high level of public use requires substantial maintenance effort coordinating City personnel, contract services and community volunteers. EXPENDITURFS BUDGET BY PROGRAM Parks BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund - Residual Equity Interfund Services $ 273,947 $ 406,473 a 419,405 $ 430,274 TOTAL $ ; 2'7�,�47 � < 4Q634'T,3 � �t19�,4�5, $ ; 430 . ; $ 135,535 $ 159,687 $ 320,883 $ 171,862 10,137 6,550 6,854 6,700 35,121 15,150 16,927 18,380 1,146 0 6,491 6,000 24,987 18,962 25,532 45,219 67,021 206,124 202,405 182,113 TOTAL $ > Z73,94� $ ; �t116,47�r ;$ 419,4Q�,; � > �13Q��4 � 443 City of Federal Way, Washington 1994 Adopted Budget Operadng sudgtt POSITION INV�NTORY ffiGHLIGHTS/CHANGES The 1989 King County open space bond funding expires June 1993. Staff s objective will be to complete• targeted acquisitions in the 1989-1993 program and prepaze competitive regional and local Conversation Futures projects for 1993-1994 funding consideration. The park acquisition program will continue consistent with the Parks Comprehensive Plan. • Contract services include custodian, mechanical (HVAC), landscape. • Volunteers are used to supplement maintenance activities such as brushing, trail restoration, picnic table construction, etc. PERFORMANCE MEASURES Park acquisition Open space bond acquisition Contracted services Total volunteer hours 444 Maintenance/Operations 1.00 1.00 46 $ 4,426 a 5,599 Superintendent 1.00 1.00 36 3,458 4,374 Park Maintenance Supervisor 1.00 1.00 18 2,217 2,806 Administrative Assistant I Maintenance Administration Total 3.00 3.00 1994 Adopted Budget by Line-Item Expenditure � � � I� Department Object Descriprion Dollar Amount . .. . . .... . . . . ...... . ... .... ...:::: �.2w::::.:. � "::,-�.: v:::::::::: �-: � i. ��: �lv,.�: �+ri-i??:^(�:iM: . vy;. .v v`C�`^.<<.'�, �`. v;��. . �rn..��, :..�...�....... , rn �.r ......�.;;. /�.L <>»�/ L :..;.,r :. . ...... ..:.:...... 'K�r.�, ,\}: . . G �'�" i� �-'n �r: . q , .. . . ..v :.: ... n . .. .' c � r �i� `� r � . �` i ^�>; �' ; w' at� 3, t 'Y '�or" r: ' �4`�. � 3 � tl 3 £ �oi��`. f '�; � . .� 4 i;' `;i:c;Y' :::: i`. `�� S:s%-:��;:+:;:;�:� �>; *;;i2%�:3 , .y+p h ;( £� ` � �,pp ,,}.y,�. �-N �� ,,� �Lv�' �� Q4:� �i�n � �'�N�e��t�'��5f� 5 , � A A�Sd"0� 4 - t ::L �r,�v . � ;�,�(.�i. ��.., .✓�,..�.,. 3�,�,4'.C�S.�w �:>.�;�, ,.v�,..- ..+..�,,,,�.s �: . �� `c ,.n'r�.,?:;�::t�'�:�,.� 110 SAL.ARIES & WAGES TOTAL SALARIES 210 EMPLOYEE PENSIONS 211 EMPL BENEFIT CONTRIB (MEB� 213 MEDICARE CONTRIBUTION 214 DISABILTlY/SURVNOR , 2TA IIVDUS 1NS 8t MED AID 240 UNEMPLOYMENT COMPENSATION 2511 HEALTH INSLJRANCE PREM 251 DENTAL INSCTRANCE TOTAL BffivEF1T3 310 OFFICE SUPPLIES 311 BOOKS MAPS 8c PERIODICALS � 312 OT�IER OPER SUPPLIES � 318 FOOD 8c BEVERAGE TOTAL SUPPLIES 410 PROFESSIONALSERVICES 431 PER DIEM/MEAI.S 432 LODGING 433 PARKINGlTOLLS 434 AIRFARE 435 CONFER/SEMINAR REGIS 436 RENTAL GARS/GROUND TRANSP 437 MILEAGE REIINBURSEMENT 492 PRINTIDTG SERVICES 497 ASSOCIATION DUES 499 IMMUNI2ATION CHARGE TOTAL SERVICES & CHARGES 530 TAXF.S/ASSFSSMENTS - INTERGOV TOTAL INTERGOVT SERVICES 561 INTERFUND - RESIDUAL EQUITY TOTAL IIVTERFUND - RESIDUAL EQUITY 914 DATA PROC SVC - IIVTERFUND 915 DP INTERFUND SVC - REPI.ACE 920 COMMUNICATIONS SVC - IMTERFUND 921 COIVIIVI INTERFUND - REPLACE 950 FURN/FAC SVC - INTERFUND 951 FCiRN/FAC INTERFUND SVC - REPLACE • 954 VEHLJEQUIP RENTAL SVC - INTERFUND 955 IS VEHIJEQUIP RNTL INTFND - REPLACE 960 LIAB/AUTO INSURANGE - INTERFUND 990 SUPPORT SVC - INTERFUND 991 SUPPORT SVC INTERFUND - REPLACE TOTAL INTERFUND SERVICES 136,515 136,515 COST CENTER TOTAL 10,184 7,099 1,979 1,998 1,154 1,133 9,30'/ 2,493 1,750 300 4,600 SO 9,000 690 1,800 100 400 �� 50 380 400 280 3,000 35,347 6,700 18,380 6,000 6,000 45,219 45,219 8,138 2,552 18,360 4,249 9,338 6,112 42,463 53,S1S 25,143 11,'723 220 182,113 430,274 I � City of Federal Way, Washington 1994 Adopted Budget opern�ing sr�dget ACCOUNT # 001-7100-331-576-10-310 OFFICE SUPPLIES Narrative: O„�ice supplies purchased for no»nal operations. All parkc sta,,�`'o„�ice supply needs (14 sta„� charged out of administration. Item Description Office supplies Total OFFICE SUPPLIES Council Appropriation 1,750 1,750 A CCOUN T � 00 BOOBS, MAPS, dc PERIODICALS Narrative: Maps, NRPA publiaations, parkdevelopment resource books. Playground safety, ADA, building code, etc. Item Description Council Appropriarion Books, maps & periodicals 300 Total BOOKS, MAPS, & PERIODICALS 300 ACCOUNT � 001-7100 331-576-10 312 OTAER OPERATING SUPPLIES Narrative: Unifo»ns for full-time maintenance sta,,8`', seasonal sta,(j`'shins, photography supplies, film. Item Description Uniforms Film Total OTHER OPERATTNG SUPPLIES Council Appropriation 4,400 200 4,600 ACCOUNT # 001-7100 331-576-10 318 FOOD dc BTsVERAGE Narrative: Food items purchased for public meetings, team building workshops, trainings and seminars. Item Description Council Appronriation Food items SO Total FOOD & BEVERAGE 50 Expenditun Detail 446 � � � 1994 Adopted Budget City of Federal Way, Washington ��S B� ACCOUNT # 001-7100 331-576-10-410 PROFESSIONA S ERVICES � Nartative• Park security/o„�`'-duty police services providing park ordinance enforcement; photographer; courier service. � Item Description Council Appropriation � Park security - $28Jhour P'hotographer Aerial phoW/display board Courier Total PROFESSIONAL SERVICES ACCOUIVT � 001 PER DIEM M Narrativ�: Meals for sta,,� to attend conferences. 9,000 � Item Description Pacific Northwest Maintenance Management School (2) INRPA training (4) WRPA conference (2) Turf Maintenance conference (2) Playground workshop (2) Ballfield workshop (2) Landscape conference (1) Total PER DIEM M RAI.•4 8,000 300 600 100 Council pprooriation 20 200 70 210 20 20 140 680 ACCOiJNT �f 001-7100 331-576-10-432 LODGING Narrative: Conference lodging for park maintenance sta„�: Item Description Council pt�ro�,riatioa INRPA training (4) 800 Turf Maintenance coaference (2) � Landscape conference (1) 4� Total LODGING 1,800 447 Expenditure Drtail City of Federal Way, Washington 1994 Adopted Budget Operadng Budget � ACCOiJNT # 001-7100-331-576-10-433 PARKING/T7DLLS Narrative: Parking fees for WRPA conference, open space meetings, etc. for park maintenance sta�: Item Description Council Appropriation Parking 100 Total PARKING/TOLLS lpp ACCOUIVT # 001-7100-331-576-10-434 AIRFARE Narrative: Confer.ence airfare for park maintenance sta,,�`'to anend seminars/out of state conferences. Item Description Council Appropriation Landscape conference (1) 400 Tota1 AIRFARE 400 ACCOUNT # 001-7100-331-576-10-435 CONFERENCE/SEMINAR REGISTRATION Narrative: Registration to conferences/trainings for park maintenance sta„�: Item Description Council Appropriation Pacific Northwest Maintenance Management school (2) 970 WRPA (2) 320 T�uf maintenance (2) 250 Playground workshop (2) lpp Ballfield workshop (2) lpp Landscape conference (1) 250 Pesticide certificarion (4) 3pp Tota1 C0IVFERENCE/SEMINAR REGISTRATION 2,290 Expenditure Detail 448 � � 1994 Adopted Budget C'ity of Federal Way, Washington operadng audget ACCOUNT # 001-7100-331-576-10-436 RENTAL CARS/GROUND TRANSP � Narrative: Ground transportation. � Item Description Council Appro nn 'ation � Ground transportarion SO Total RENTAL CARS/GROUND TRANSP 50 � ACCOUIVT � 001 MILEAGE REIMBURSEMENT Narrative: Mileage reimbursement for mairaenance sta,,�`', including superintendent for conferences/trainings/meetings. Item Description Council A�n�Qpriation 1,357 miles x $.28 380 Total MILEAGE REIMBURSEMENT 380 ACCOUNT # 001 PR11VT7NG SBRVICES Narrative: Photo developing for public presentations, grant applicasions, slide shows, park maps. Item Description Council Agpropriation Priating 400 Total PRINT7NG SERVICES 400 ACCOUNT # 001-7100-331-576-10-497 ASSOCIATION DUES Narrative: Association dues to Washington Recreation and Parks Association, National Recreation and Pmks Association, International Nonhwest Parks and Recreation Association. Item Description Council App�opriation WRPA (Superintendent, Supervisor) 140 NRPA (Superintendent, Supervisor) 110 INRPA (Superintendent, Supervisor) 30 Total ASSOCIATION D UES . 280 449 Expenditun Drtail City of Federal Way, Washington 199�4 Adopted Budget ��g B�g� A CCOUN T � 00 1-71 00-33 1- 5 76-10-499 I MMUN I ZATION CAARGE Narrative: Hepatitis B mccine as required by WAC 296-62-OSOOL Item Description Council Appronriation Staff vaccinations 3,000 Tota11MMUNlLATTON CHARGE 3,000 A CCOUN T # 00 33 TAXES/ASSESSMENTS-INTERGOVT Narrative: LIDS on parks, open space, tracts. Based on 92 actuals and year-to-date acquisitions. Item Description Council Appropriation LIDS 6,000 Total TAXES/ASSESSMEIVTS IIVTERGOVT 6,000 � Expenditure Iktail 450 � � � � � � PURPOSE AND DESCRIPTION � A large part of the maintenance activities conducted within the City's parks system includes efforts in maintaining and mowing hundreds of acres of turf. Grounds Maintenance is responsible for maintaining and renovating the grounds within the pazk system which requires mowing, fertilizing, aerifying, beach � maintenance, prepazing grounds for athletic events and leaving an increasing number of areas in their natural state. The high level of public use merits a substantial park maintenance effort by City personnel. � ERPENDITURFS � � BUDGET BY PROGRAM Parks � BUDGET BY CATEGORY Personnel Services Supplies � Other Services Capital � � � � � i 1994 Adopted Budget City of Federal Way, Washington Operndng Budget $ 432,114 $ 417,874 $ 378,625 $ 441,126 TOTAL � 432,�:14 $..; �1'X,874 � �'�8,d2�; '� �4�� $ 263,716 $ 290,699 S 272,822 $ 299,204 83,151 87,855 71,475 75,539 81,379 39,320 34,328 66,383 3,868 0 0 0 ___ __ ___ _____._.._.......... _ _ _ _ _ __ _ _ __...._ ._ _ _ _ .............. TOTAL �i ! 4�Z � : �1'X}87�1 !$ �'X$��; '� �14�.�� !' POSITION INVENTORY Grounds Total 6.00 6.00 451 Maintenance Worker II 1.00 1.00 24 $ 2,571 � 3,254 Maintenance Worker I 5.00 5.00 20 2,329 2,947 City of Federal Way, Washington 1994 Adopted Budget OperatGeg Budget HIGHLIGHTS/CHANGFS • Renovate two ballfields • Develop floral display beds • Increase maintenance standazds PERFORMANCE MEASURFS Athletic field rehabilitatioa Floral display beds 452 1994 Adopted Budget by Line-Item Expenditure Department Object Descriprion Dollar Amount 110 SALARIES 8c WAGES 1�� 111 TEMPORARY HELP �� 120 OVERTIME 8c SPECIAL 8�� TOTAL SAI.A1tIES 24G,493 210 EMPLOYEE PENSIONS 13,938 211 EMPL BENEFiT CON11t� (MEBT) 9,715 213 MEDICARE CONTRIBUTION 2�� 214 DISABII.ITY/SURVNOR 2,757 220 INDUS INS 8c MED AID 5,� 240 UNEMPLOYMENT COMPENSAITON 1,552 25(I HEAI.TH INSURANCE PREM 13,368 251 DENTAL INSURANCE 3,436 TOTAL BENEFiTS S?,731 312 OTHER OPER SUPPLIES 6,000 ' 313 AGRICULTIJRAL SUPPLIES 2A,000 315 A1�iLETTC SUPPLIES/CLOTHES/GEAR 9,400 319 REPAIR & MAINT SUPPLIFS 5,225 340 REPAIIt PARTS 3,500 351 SMALL TOOLS - SHOP 3,080 354 MINOR EQU�IV�NT - MISC 1,834 361 BLDG MATERIAI.S 2,000 362 ASPHALT 8c RD OIL 1,500 363 STONE AND GRAVEL 23,000 TOTAL SUPPLIES 75,539 410 PROFESSIONALSERVICES 55,163 453 RENT/F[JRN 8c EQUIPMENT 4,220 470 PUBLIC UTILITY SERVICE 5,000 480 REPAIR 8c MAINTENANCE SVCS 2,000 TOTAL SERVICES & CHARGFS 66,383 COST CENTER TOTAL 441,126 City of Federal Way, Washington 1994 Adopted Budget Operadng Budget ACCOUNT # 001-7100-332-576-80.111 TEMPORARY HELP Narrative: Temporary employees needed to meet peak recreation programming of bal fields, soccer, picnic reservations, festivals, tournaments, special events and to assist during growing season (mowing, landscape maintenance, etc. J February - October. Item Description Council Appropriation Temporary help 5,672 hours (� S7•75/hour 43,958 Benefits � 15.6596 6,862 Total TEMPORARY HELP 50, S20 ACCOUNT A� 001-7100-332-576-80-120 OVERTIME PAY Narrative: Overtime for emergency response, special e►�ents, tournaments, working holidays. Item Descriptioa Overtime Total OVERT7ME PAY Council Appropriation 8,820 8,820 ACCOUNT # 001-7100-332-576-80 312 OTAER OPERATING SUPPLIES Narrative: Safety equipment, signs (regulatory and interpretive signs, park name signsJ. Item Description Council Appropriation Supplies 6,000 Total OTHER OPERATTNG SUPPLIES 6,000 Expenditun Detail 454 > 1994 Adopted Budget City of Federal Way, Washington i �� B� ACCOUNT � 001-7100 332-576-80-313 AGRICULTU SUPPLIES Narrative: Agriculrural suppZies including plants, trees, seed, fenilizer, pesticides, annuals and sod for athletic field renovation. Item Descrip�ion Annuals Plants Trees Seed Fertilizer Pesticides Sod Total AGRICULTURAL SUPPLIES Council Avoronriation 2,000 2,000 3,000 3,000 6,000 1,000 3,000 20,000 ACCOUNT # 001-7100 332-5'76-SO-315 ATHLETIC S UPPLIES Natrative: Athletic supplies for parks. Current inventory includes 9 ballfields, S soccer fields, 4 tennis coca�ts, S basketball courts. Item Description Bases, plates, pegs Chalk liner Tennis net replacement Basketball nets/rims Dry field chalk Beach floats Paint/field lines Total ATHLETTC SUPPLIES Couacil A�nro�riation Z,000 100 200 100 4,000 1,000 2,000 9,400 ACCOUNT # 001-7100 332-576-80-319 REPAIR � MAINT SUPPL Narrative: Irrigation supplies including pvc pipe, fittings, backflow preventor, valves, adhesives, dc. Titert are 9 parks that have irrigation syste►ns. Approximately 2.5 million square feet of irrigated turf. Item Description Council A�proQriation Supplies Total REPAIR & MAINT SUPPLIES 5,225 5,225 455 �P�� City of Federal Way, Washington 1994 Adopted Budget operadng sudget ACCOUNT # 001-7100 332-576-80-340 � REPAI P Narrative: Repair parts for mowers and tractors. Parkr inventory includes 3 riding rotary mowers, 1 riding reel mower and 2 tractors. Item Description Council Appropriation Repair paits 2,500 Mower blades 1,000 Total REPAIR PARTS 3,500 ACCOUNT �f 001-7100-332-576-SO 351 SMALL T - SAOP Narrative: Hand and power tools (rakes, pruning tools, shovels, tape measurers), small engine repair, tools, gas cans, etc. Item Descriptioa Small tools Total SMALL TOOLS - SHOP Council Appropriation 3,080 3,080 ACCOUNT # 001-7100-332-576-80 354 MINOR EQUIP-MISC , Narrative: Minor equipment. � Item Description Backpack blower Edger Weedeater Push mower Total MINOR EQUIP-MISC Council Appropriation 460 450 300 624 � � � 1,834 ACCOUNT # 001 BUILDING MATERIALS Narrative: Plumbing and electrical supplies, nails, bolts for maintenance and repair. Item Description Council Appropriation Building materials 2,000 Total BUII.DING MATERIALS 2,000 Expenditure D�etail 456 � � � � � � � 1994 Adopted Budget City of Federal Way, Washington Oa�dag Br�dga ACCOUNT � 001-7100 332-576-80-362 ASPHALT � ROAD OIL Narrative: Asphalt and grave� to repair pathways and parking lot pot-holes and eroded shoulders in parkr. Item Description Asphaldgravel Total ASPHALT & ROAD OIL Council Ag�Ogriatian 1,500 1.500 ACCOUNT �! 001-7100-332-576-80 363 ST�ONE � GRAVEL Narrative: Crushed rock, bark, soil and sand for top dress, turf fields and beach sarrd replac+ement, in, field mix for seasonal rehabilitation maintenance to athletic fields and landscape areas. Item Description Crushed rock Bark Soil Sand Total STONE & GRAVEL Council Appropriation 800 5,500 4,700 12,000 23,000 ACCOUNT � 001-7100-332-576-80-410 PROFESSIONA S ERVICES Narrative: Interlocal agreement ideraifies M& O annualized cost of Saghalie Park be $97,505. Per the agreement, the cost breakdown is: City share (509bJ $48,752.50; school share (5096) $48,752.50 direct cost. The City's share increases by $IS,000 for school rental usage; school's share decreases same. Item Descrigtion Parking lot sweeping Pazking lot striping Vactor/catch basins Excavation, hauling Maintenance contracts (Saghalie/5 months) Total PROFESSIONAL SERVICES 457 Council Avo 'on 2,080 2,080 1,840 22,600 26,563 55,163 Expendlture Drta�l City of Federal Way, Washington 1994 Adopted Budget Opemdng Budget ACCOUNT �1001 RENTAL OF FURNITURE/EQUIPMENT Narrative: Renta! of trencher for imgation trenches, air compressor, backhoe, generator, etc. Item Description Council Appropriation Equipment rental 4,220 Total RENTAL OF FURNITURE/EQUIPMEIVT 4,220 ACCOUNT #� 001-7100 332-576-80-470 PUBLIC UTILITY SERVI Narrative: Costs incurred from dump fees for illegal dumping materials, brush, tree removal and garbage from parks. Item Description Council Appropriation Public utility services 5,000 Total PUBLIC UT7LITY SERVICES 5,000 ACCOUNT # 001 REPAIRS AND MAINTENANCE Narrative: Equipment repair and annual maintenance on mowers, tractors, small engines performed by contract services. Item Description Council Appropriation Equipment repair and maintenance 2,000 Tota1 REPAIR.� A1VD MAINTENANCE 2,000 Expenditun Deta�l 458 �� ' � �J 1994 Adopted Budget City of Federal Way, Washington Operadng Budget PURPOSE AND DFSCRIPTION Includes upkeep and repair of all park facilities and City Hall. Provide and maintain safe, attractive and varie�l facilities in the City's parks. Activities in this azea include repair and replacement of picnic facilities, maintenance and repair of shelter and restroom facilities and maintenance of roads, fencing signs, tennis courts, park furnishings, City Hall and trails and other hard-surfaced areas. This activity also includes playground equipment. EXPENDITURFS BUDGET BY PROGRAM Parks BUDGET BY CATEGORY Personnel Services Supplies Other Services Interfund Transfers Capital $ 387,112 $ 375,306 $ 358,228 � 916,822 ; TOTAL ; $ ; ;387,i1� $ �75,�06 � 3S$,1Z8 ; $ 91b ; a 155,225 $ 180,606 $ 168,678 $ 181,594 131,515 75,240 53,044 47,408 . 95,004 119,460 136,506 129,854 0 0 0 557,966 5,368 0 0 0 TOTAL ', $ 389,112 $ < 3 $� , �S$� $ .....�1�,$� POSITION INVENTORY Facilities Total 4.00 4.00 459 Maintenance Worker II 1.00 1.00 24 $ 2,571 $ 3,254 Maintenance Worker I 3.00 3.00 20 2,329 2,94'7 City of Federal Way, Washington 1994 Adopted Budget o��g suagn ffiGHLIGATS/CHANGES • Renovate neighborhood park signs • Renovate/install picnic areas • Install park bleachers • Upgrade facilities to comply with ADA requirements PERFORMANCE MEASURFS Renovate neighborhood park signs Renovation for ADA requirements Install/renovate picnic areas ir � � � i , I � I � � 1994 Adopted Budget by Line-Item Expenditure Department Objeet Description Dollar Amount 110 SALARIES 8c WAGES 124,500 111 TEMPORARY I�LP �.� 120 OVERTIME AND SPECIAL. 2,'100 TOTAi. 3AI.AItIES 146,900 210 EMPLOYEE PENSIONS 9 �. 211 EMPL BENEFTT CONTRIB (MEBTj 6,474 213 MEDICA1tE CONTRBUTION 1,805 214 DISABILITY/SURVNOR 1,837 220 INDUS INS 8t MED A� 3,504 240 UNEMPLOYMENT COMPENSATION 1,034 Z50 HEALIH INSURANCE PREM 8,5'79 251 DENTAL INSURANCE 2,173 TOTAL BIIVEFITS 34,694 312 O�R OPERATIIdG SUPPLIES 1,500 • 314 I-IOUSEHOLD SUPPLIES 9,� 319 REPt1IR & MAII�iT SUPPLIFS 4,888 351 SMALL TOOIS - SHOP �� 352 SMALL OFFICE APPARAT[JS 1,000 354 MWOR EQU�MENT-MISC 15,150 361 BLDG MATERIALS 13,370 TOTAI. SUPPLIES 47,408 410 PROFESSIONAL SBRVICES 3U,000 415 CUSTODIAL AND CLEANING 14,300 453 RENT/FCTRN 8c EQUIPMENT 6,000 470 PUBLIC UTILITY SERVICE 9,854 471 EI.ECTTtICITY �,� 472 NATURAL GAS � 473 WATER BILLINGS 21,800 474 SEWER BII,LINGS 3,500 475 DRAINAGE BILLINGS 3,800 480 REPAIR dt MAINTENANGE SVCS 6,100 TOTAL SEItVICES & CHARGES 129,854 552 INIERFUND CONTRIB-OPERATION 557,966 TOTAL INTERFUND CONTRIBUTION 557,966 � COST CENTER TOTAL 916,8x1 I � City of Federal Way, Washington 1994 Adopted Budget Opsraditg Budget ACCOUNT �l 001-7100-333-576-80-111 TEMPORARY HELP Narrative: Temporary employees to meet maintenance demand, special eNents, picnic reservations and small park upgrade project. Estimated 2,578 hours from May through September. Item Description Council Appro 'pnation Temporary help 2,230 hour � 57.75/hour 17,300 Benefits � 15.65 96 2,700 Total TEMPORARY HELP - 20,000 ACCOUNT # 001-7100 333-576-SO-120 OVERTIME PAY Narrative: Ovenime for park maintenance workers. Item Description Council ARpropriation Overtime 2,400 Total OVERTIME PAY 2,4pp ACCOUNT � 001-7100 333-576-80 31Z OTAER OPERATING SUPPLIES Narrative: Other operating supplies. Item Description Council Appropriation Welding materials 1,500 Total OTHER OPERATING SUPPLIES 1,500 ACCOUNT # 001-7100-333-5'76-80-314 AOUSEHOLD SUPPLIES Narrative: Household supplies purchased (paper products, chemicals, garbage cans, dome lids, etc.). Item Descrinrion Council App, r�priation Paper products/garbage bags 3,500 Chemicals, soaps, wax, disinfectants 2,000 Gazbage cans (50) 1,2pp Dome lids (50) 2,300 Total HOUSEHOLD SUPPLIES 9,000 Expenditure Detail 462 ! � I � �J I � �' 1994 Adopted Budget City of Federal Way, N'ashington . ��g B� ACCOUNT # 001-7100 333-576-80-319 REPAIR dc M AINT SUPPLIES Narrative: Repair and maintenance supplies for field lights and park facilities, (Steel Lake Mnex, restrooms, etc.). Item Description Council App�rriation Field lights 3,120 Lights - other 1, � Electrical 520 Furnace filters 208 Total REPA�t & MAl1VT SUPPLIES 4 ACCOUIVT # 001-7100-333-576-80-351 SMALL T - SHOP Nartative: Tool boxes, hand and power tools, hand tool replacements. Item Descrintion Council Appr�priation Small tools 2,500 Total SMALL T100LS - SHOP 2�500 ACCOUNT #'001-7100-333-576-80 352 SMALL OFFICEAP Narrative: Purchase of file cabinets, shelves. Item Description Small office apparatus Total SMALL OFFICE APPARATUS Council A�ompciation 1,000 � �'� I � �g Expe�rditun iktail City of Federal Way, Washington 199�4 Adopted Budget Ope�w�}ieg Budget ACCOUNT # 001-7100 333-576-80 354 MINOR EQUIP-MISC Narrative: Equipmera to increase service and replace deteriorased park furnishings. Item Description Barbecues (10 x $100) Bleachers/picnic table boards Can holders (10-15) Basketball standards (2) Soccer goals (1) Bollards (10) Barricades (3� Guard rail (375 linear feet) Safety fencing (2,000 linear feet) Total MINOR EQUIP MISC Council Appr�priation 1,000 2,000 2,000 1,400 2,000 1,500 1,250 3,000 1,000 15,150 ACCOUNT # 001- 333-576-80-361 BUILDING MATERIALS Narrative: , Building materials for repairs and park upgrade projects r.e. picnic areas, park name signs, etc.). , Item Descriptioa Paint Plumbing Roofing Steel Nuts and bolts Wood Re�ycle materials Cement Total BUII.DING MATERIALS Council Appropriation 1,000 1,000 1,000 1,200 750 6,280 940 1,200 13,3�0 ACCOUNT � 001-7100 333-576-80-410 PROFESSIONAL SERVICES Narrative: Contracted tasks including pest removal, painting, roofing, carpentry, signage, trail renovations, concrete work, fencing, security alarm monitoring, underwater pilings a»d dock repair. Item Description Professional services Total PROFESSIONAL SERVICES Council Appropriation 30,000 30,000 Expenditure Detai! 4(4 r ' ' 1994 Adopted Budget City of Federal Way, Washington ope� Bud�t ACCOUNT � 001-7100-333-576-80-415 CUSTODIAL � C LEANING Narrative: Contracted maintenance including custodial, window cleaning, restroom cleaning and sanitiZing, carpet cleaning. Steel Lake Annex, recreation o,,�ice (fire station) and five park restroom buildings. Item Description Custodial services Total CUSTODIAL & CLEANING Council Appropriation 14,300 14,300 ACCOUNT # 001-7100 333-576-80-453 RENTAL OF F Narrative: Rental of tools, equipmera and sani-cans. 1994 Budget includes year�round sani-cans for Palisade.c Park, Lakota tennis courts, Steel Lcrke v�nlleyball courts, Dumas Bay Park and festivals. Item Description Equipment rental Total RENTAL OF FURIVITZIXE/EQUIPMENT Council Apg�gpriation 6,000 6,000 ACCOUNT # 001-7100-333-576-80-470 PU BLIC UT7LITY SERVICBS Narrative: Solid waste, haul building materials, maintenance shop septic tank pumping, demolition materials, heating oiL Item Description Public utility/dump fees Septic tank pumping/maintenance hsiler Heating oil/Steel Lake Annex Total PUBLIC UTILITY SERVICES Council App,�r�i,ation 2,184 4,670 3,000 9,854 ACCOUNT # 001 333 E LECTRICITY Narrative: Electricity for buildings, field lights, parking lot lights and Campus Drive Par1G Based on 1992 actttals and Saghalie Park estimated for S months. Item Description Ele�tricity Total ELECTRICITY 465 Council Appropriation 32,000 32,000 Expendltun D�etail ' City of Federal tiYay, Washington 1994 Adopted Budget OperatGeg Budget ' ACCOUNT # 001-7100-333-576-80-472 Narrative: Natural gas for fcre station, based on 1992 actuals. Item Description Natural gas Total NATURAL GAS NATURAL GAS Council A,ppropriation 2,500 2,500 ACCOUNT � 001-7100-333-576-80- WATER BILLINGS Nazrative: Water billings for City-owned buildings/facilities. Based on 1992 actuals and 1993 yearLto-�date. Also estimated for S morahs of Saghalie Park in operation. Item Description Council Appropriation Water � 21,800 Total WATER BILLINGS 21,800 ACCOUNT # 001-7100 333-576-80-474 SEWER BILLINGS Nazrative: Sewer service for City-owned buildings/facilities. Based on 1992 actuals. Item Description Council Appropriation Sewer 3,500 Total SEWER BILLINGS 3,500 ACCOUNT # 001-7100-333-576-80- DRAINAGE BILLINGS Narrative: Drainage billings for City-owned buildings/facilities. Yearly assessment charges. Based on 1992 aduals and 1993 year-to-�date. Item Descriptioa Council Appropria�on Drainage 3,$00 Total DRAINAGE BILLINGS 3,800 Expenditun Detail 466 ' ' 1994 Adopted Budget City of Federal Way, Washington ��s B� ACCOUNT # 001-7100 333-576-80-480 REPAIRS AND MAINTENANCB Narrative: Electrician, plu►nber servic�es, HVAC contractor, locksmith, yearty expendittires and far wisdudrtlad mairaenance. Contracted services. Item Description Electrician Plumber HVAC contractor Total REPAIRS AND MAINTENANCE Council A��priation 3,500 1,560 1,040 6,100 ACCOUNT # 001-7100 333-597-79-552 INTERFUND CONTRIB-0P Nanative: Park facility improve►nent transfers to the park CIP fund Item Description Council AoDropriation Saghalie Park improvements 110,000 Trail development 119,000 Steel I.ake Park contribution 50,000 School site field improvements 200,000 Sewer line - Steel Lake 11,400 Property acquisition 67,566 Tota1 INTERFUIVD COIVTRIB-OPERAT70NS 557,966 467 Expt�dittme Detail � r� i s a� �� ss r � , �� , �� s �s r�r r ws 1994 Adopted Budget City of Federal Way, Washington Operating suaga PURPOSE AND DFSCRIPTION Presently, there are 18 developed parks, 2 undeveloped parks and 17 open space pazks. The Planning Division is responsible for design improvements to existing developed parks and to master plan undeveloped park land, open space and trails. In addition, this Division's responsibilities include developing standards for park fixtures, play areas and managing development and park improvement contracts. The Park Planning Division will explore cooperative master planning with Federal Way School District of various sites, including Lakota, Twin Lakes, Continuation High School and Adelaide. EXPENDITURES BUDGET BY PROGRAM Parks BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental $ 64,318 � 65,994 � 60,635 $ 60,150 , : >.::; ..:;::;.>,: TOTAL ; $ ': 64,31$ � �,�� 6b,63S ; '� 60,� � 41,031 $ 2,139 21,131 17 55,244 $ 350 10,400 0 49,586 � 48,950 550 800 10,499 10,400 0 0 TOTAL POSITION INV�NTORY Park Planning Total 1.00 1.00 469 Parks Development Planner 1.00 1.00 32 S 3,132 $ 3,963 City of Federal Way, Washington 1994 Adopted Budget Operatrng Budget ffiGHLIGHTS/CHANGFS • Master plan three neighborhood pazks • Master plan one open space pazk • Upgrade two neighborhood pazks • Explore cooperative master plans PERFORMANCE MEASURES Master plan park sites Master plan open space parks Renovate/expand neighborhood parks Cooperative master plans 4�0 1994 Adopted Budget by Line-Item E�enditure Department Object Description Dollaz Amount 110 SALARIES 8c WAGES TOTAI. SEII.ARIFS 210 EMPLOYEE PENSIONS 211 EMPL BENEFTT CONTRIB (MEB'I) 213 MEDICARE CONTRIBUTION 214 DISABILITY/5URVIVOR 220 INDUS INS & MED AID 240 UNEMPLOYMENT COMPENSATION 250 HEALTH INSURANCE PREM 251 DENTAL INSURANCE TOTAL BENEFITS 310 OFFICE SUPPLIFS 311 BOOKS, MAPS 8c PERIODICAIS 351 SMALi. TOOLS-SHOP TOTAL SUPPLIFS 411 CONSULTING CONTRACTS 421 FIRST CLASS POSTAGE TOTAL SERVICES & CHARGE4 40,495 40,495 COST CENTER TOTAL 3,021 2,106 587 598 139 336 1,354 314 8,455 2511 350 200 800 10,300 100 10,400 60,1511 City of Federal Way, Washington 1994 Adopted Budget Optradng Budger ACCOUIVT � 001-7100-334576-10 310 Natrative: O„�ce supplies. Item Description Office supplies Total OFFICE SUPPLIES OFFICB SUPPLIES Council Appropriatioa 250 250 ACCOUNT # 001-7100-334576-10-311 BOOKS, MAPS, � PERIODICALS Narrative: Professional books, maps, park planning guides. Item Description Council Appr�c priation Books, maps & periodicals 350 Total BOOKS, MAPS, & PERIODICALS 350 ACCOUNT fi 001-7100-334576-10-351 SMALL T�DOLS - SHOP Narrative: Drafting-related tools for park planning. Item Description Council Appraoriation Tools 200 Total SMALL TOOLS - SHOP 200 ACCOUNT � 001-7100 334576-10-411 CONSULTING CONTRACTS Narrative: Surveys for City parks such as park boundary surveys, sign�cant tree surveys, design, etc. Item Descriptioa Council App%priation Consulting contracts 10,300 Total CONSULTING C0IVTRACTS 10,300 Expenditure Deta�l 4�2 � � 1994 Adopted Budget City of Federal Way, Washington � � �� B �� ACCOUNT A� 001-7100-334576-10-421 FIRST CLASS POSTAGE Narrative: Postage for mailing of docunieents, Federal Express mailing of park plans to contractors, etc. Item Description Council Anmm�riation First class postage 1� Total FIRST CLASS POSTAGE 1� 473 Expend�tun Detail � � � � � � � � � � � � o , �� 7 r � � � � i � , 1994 Adopted Budget City of Federal Way, Washington ' Optrndng Budget ' ' J � ' � PURFOSE AND DESCRIPTION Includes maintenance, greservation and enhancement of parks, open spaces and wedands within the Federal Way park system. Emphasis is on contract maintenance of hazazdous tree removal, tree identification and inventory program for parks, tree replacement programs, a public education program of open space areas and nature pazks, i.e., Dumas Bay Park wildlife sanctuary. EXPENDITURES BUDGET BY PROGRAM Parks BUDGET BY CATEGORY Supplies Other Services � 109,885 $ 210,700 $ 150,700 $ 26,300 TOTAL � �os,ss� � .: z�o��oo � �'so,�po: �. �,�.. . $ 19,693 $ 0 $ 0 $ 0 90,192 210,700 150,700 26,300 TOTAL $ ! 109,8$S $ :: 21�,7611 $ ISQ,7b0;: $ �6,�� ',' POSITION INVENTORY 475 There are no positions budgeted in this unit. City of Federal Way, Washington OperatLtg Budget 1994 Adopted Budget HIGHLIGHTS/CIiANGES • Plant a variety of trees in City parks, public grounds and open spaces. • Encourage public participation in the City's Commemorative Tree Program. • Remove hazardous trees within 48 hours of notification and/or close off the area to the public until the hazazdous situation is conected. PERFORMANCE MEASURFS ; `: Target ; �,c�ompl,�h�d Yar�a��e ` : � ; �4 ;'> 93 �2 �3 �2 ' : Tree planting 50 50 30 20 -20 10 476 ' � 1994 Adopted Budget by Line-Item Expenditure Department Object Description Dollar Amount � 411 CONSULTING CONTRACTS ?,� ' 480 REPAIIt 8c MAINTENANCE SVCS 24,300 TOTAL SERVICES & CHARGES �� COST CENTER TOTAL �� TOTAL PARB MAINTENANCE PROGRAMS � � � ' ' I ' 1,874,672 � City of Federal Way, Washington 1994 Adopted Budget ��g B�� ACCOUNT # 001-7100 335-576-80-411 CONSULTING CONTRACTS Narrative: Arborist/hazardous tree analysis. Item Descriotion Consulting contracts - 4 calls � $500 Total CONSULT7NG COIVTRACTS Council Appropriation 2,000 2,000 ACCOUNT � 001-7100-335-576-80-480 REPAIRS AND MAINTENANCE Narrative: Open space/greenbelt and park re-forestation and maintenance contracting services. Item Description Council Appropriation Tree removal/illegal dumping cleanup 14,800 Tree replacement 9,500 Total REPAIRS A1VD MAINTENANCE 24,3pp Expenditure Detail 478 1994 Adopted Budget City of Federal Way, Washington Operadng Budget � � � PURPOSE AND DESCRIPTION In the past, this budget accounted for the Pazks Department capital projects. These projects are now budgeted for in the Parks Capital Project Fund on page 695. EXPENDITURES BUDGET BY PROGRAM Parks BUDGET BY CATEGORY Supplies Other services Interfund Transfers Capital $ 244,946 $ 150,000 $ 553,840 $ 0 TOTAL � > �t,'�� $ ; I,SO,UOQ '� �53�8�'. '� '; ;� :: $ 143 a 0 $ 0 a 0 9,833 0 0 0 0 0 553,840 0 234,980 150,000 0 0 TOTAL $ > �A4,�5� $ . f�0;� � �53 '� ! tl� POSITION INVENTORY 479 There are no positions budgeted in tlus unit. City of Federal Way, Washington 1994 Adopted Budget Operadng Budget HIGHLIGHTS/CHANGFS In 1994 all capital-related expenditures have been budgeted in the Parks Capital Project Fund (see page 695). PERFORMANCE MEASURFS Not applicable. , ��rge� : �icct�axpl�shed Y� ; �3 94 ;�� 9Z ` �43; �Z N/A N/A N/A N/A N/A N/A 480 1994 Adopted Budget City of Federal Way, N'ashington operating Budget PURPOSE AND DESCRIPTION In the past, this budget was intended to fund special studies. EXPENDITURES BUDGET BY PROGRAM Council and Community Suppod $ 19,750 $ 20,000 $ 123,050 $ 0 TOTAL ' $ I�l�7�� `: 2�,QQ� $r ��OSO ; $ ; U ;; BUDGET BY CATEGORY Other Services � 19,750 $ 20,000 $ 123,050 $ 0 ___ ..__ _ _ _ _ __ _ _ _ ___ -__ ____ ___ _... _ .. ToT�. � ' � � ' za,00� � �,as�u � � , POSITION INVENTORY � HIGHLIGHTS/CHANGFS In order to avoid the proliferation of cost centers in the General Fund, all special studies will be budgete� in the Special Contracts/Studies fund beginning in 1994. The special study proposed in 1994 (Airport Study) is funded by a transfer from the General Fund to the Speciai Contracts/Studies fund (see page 745). �_ 1 � 481 There are no positions budgeted in tlus unit. � City of Federal Way, Washington 1994 Adopted Budget Operat�ng Budget � PERFORMANCE MEASURFS Not applicable. Target: �.cc�mp��s�ed; �ar�au�e ` . � ; ;: 93 �4 ; 93 -; 9�2 <: . �� .. , . � ; N/A N/A N/A N/A N/A N/A � 482 � � � � � � � � �� r 1994 Adopted Budget City of Federal Way, N'ashington Opemdng Budger PURPOSE AND DESCRIPTION This budget provides contingency funds for unexpecte�l operational changes as well as impacts from legislative changes or other events causing an increase to City expenditures. It also provided funding for General Fund pay for performance which will be reallocated to City departments through the budget adjustment process. The 1993 pay plan and adjustments and pay for performance were chazged to the individual line items. The budget will be reallocated during the budget adjustment process. ERPENDITURES BUDGET BY PROGRAM City-Wide $ 0 $ 716,548 � 47,238 $ 686,289 TOTAL � O � ; � $r ±{7,23� ; $ 6�&i� : BUDGET BY DIVISION Pay Plan Adjustments* a 0 $ 16,618 a 0 $ 0 Contingency 0 614,120 47,238 568,826 Pay for Performance 0 85,810 0 117,463 ;:.>::;: : ;: ;: . .: . :: . TOTAL : $ i 0 $ ; ?1�,548 � 47° ; � _ ��» ;. BUDGET BY CATEGORY Intergovernmental � 0 $ 0 S 47,238 $ 0 Contingency/Pay Plan Adjustments* 0 630,738 0 568,826 Pay for Performance 0 85,810 0 117,463 ,: , TOTAL � :0 $ ; 7Ib;54� $ d7,�3$ ; $ ... ; �$6,2$� ;; • Represents the residual after ailocadon to the depaRments, and in 1994 these amounts luve been i�luded in the depaRmems' budgeta. 483 City of Federal Way, Washington 1994 Adopted Budget Opera�ing Budget POSITION INVENTORY ffiGHLIGHTS/CHANGFS The 1994 pay for performance budget includes the potential performance pay for employees who qualify and who have met established performance criteria. A 39'o COLA has been included in each function's salary line items for 1994. As has been done in the past, a general contingency has been established for unanticipated cost increases. This budget includes a contingency of $565,335, which equates to 3� of the General Fund operating budget. PERFORMANCE MEASURES Not applicable. Targe�: Ac�ampl�sl�ed; �an�nr� ': 9�,: 94 �3 9� ; �3 ;92 N/A N/A N/A N/A N/A N/A 484 There are no positions budgeted in this unit. 1994 Adopted Budget City of Federal Way, Washington Operating Budget PURPOSE AND DESCRIPTION The City-wide interfund transfers aze budgete� in this department. During 1994, $432,386 is for debt service and $50,000 is for the Airport Study. These funds will be transfened to the Debt Service Fund and the Special Contracts/Studies Fund respectively. EXPENDITURES � � BUDGET BY PROGRAM City-Wide BUDGET BY CATEGORY Interfund Transfer _ � 0 $ 580,000 $ 231,312 $ 482,386 ___ ____.. . . ___ _ .... _ _._ _.. ..__ . __ ._ . ....... .... .___ _ __ ..... . _.... __...._ _._. . . .. . _ .......___ _ . . _. ... ..... .._ .._ __ ... . _ . ...... _ ... _.... ..... . __ __ ._ __ . .................__. . . _. .. .... .. ... _. .... .._... .. ... ..... ........ .........._..... ......._.._........ _ . _ _ _ _ . ... .. . . .. ... __. _.. .._. .._. . __. _ __.._ ...._ .. .____ _...._ .. .. . . _ .... .. _ _ _ _ _ __ __ ..__ .. __.. __ __. . . _.__ ___ . TOTAL '� ?; ':::0 $ . :' �80,000 ;S �1,3�':: $r 4$2,�;$1&.. ;; $ 0 a 580,000 $ 231,312 � 482,386 __ _ _ _ __ . .. _ _ .... . .. .... ...._ ... _.. _ _. . _ __ _ __ __ ._. .. ._... . _ __. . .. . .._ . _ . _ _ .._ ... _ _ _ _ . _ _ _ ___ __ ._. __ _. __ _ _ ___ _ __ _ __.... .. _ _.. ___ ._ _. __ . _ _ ___ __ _ ___ _._ __ _ _.__ ___ _ __ _ _ __ ___ __. __ . __ _ _ . _ .. ... . __. ___ ____ _ ___ _ _ .. . ..... . ... .... .. _.. ..._ . .... _..__. _...... .. TOTAL � ' ;>0 � S�O;UO� ` $. ?3�,3�... : � . ; _:. . ....... : __ .... ._. ....... ..._........_ ..............._....:............................. ...................... ... _.. _ __ ........................ ............................... . . __ _ __. _ _ . _ ___ __ ........ _. ..... _ ....... .. ...... .... .. ......_ .. POSITION IlWENTORY 485 There aze no positions budgeted in this unit. City of Federal Way, Washington 1994 Adopted Budget Operat�itg Budget HIGHLIGHTS/CHANGFS None. PERFORMANCE MEASURFS Not applicable. ; ; 'Targ�t; A.�o�ixpl�sh�d �� i: 9� ; ; 9� 9� ,;; �x ; �Z � N/A N/A N/A N/A N/A N/A 486 Special Revenue Funds � � � � � � � � � � � � � �i' � � � � � 1994 PUBLIC WORKS DEPARTMENT Organizational Chart PUBLIC WORKS DIRECTOR ADMNISIRATNE �SfANf M SURfACE WATER MANAGER SOLID WASTE & RECYCLING COORDINATOR SWM MAINiENANCE SUPERVISOR MAMT WORKER II MANJf WORI(ER I MAIM WORKER 1 ADMNISfRAIIVE P�SSSTANf I � PROJECT ENGWEER WATER AUAlJ1Y HJC,INEER � ENGNVEERIf� TECFWICb1N STREET MAINIENANCE SI�ERVBOR ENCINEERING IECHNICIAN STREET SYSTEMS MANAGER no�rustentn� A595iNNi I PROJECT ENGI�ER TRAFFIC ENGINEER SENIOR 1RANSPORTAIIUN PIANNER TRAFRC ANALVST DEVELOPMENT SERVICES ENGINEER CUSTOMER SERVICES ENGINEER ENGWEERYJG PLANS REVIEWER WSPECTOR � WSPECiOR MPJM WORKER I City of Federal Way, Washington 1994 Adopted Budget � OperatLtg Budget PURPOSE AND DESCRIPTION The Public Works Department has as its mission to: Provide a vehicle for the City Council to achieve its vision of Federal Way's future; improve City govemance of its own destiny; establish a Public Works organization with sound management that meets Federal Way's needs responsibly; provide prompt, courteous, quality, helpful services; and, help our community achieve its goals to improve its northwest living and business environment with speciai emphasis on improving transportation and surface water systems. The Public Works Department is organized into five divisions. The Administrative Services Division provides the overall management of the department. The Customer Services Division provides the engineering plan reviews and inspections of developments. The Traffic Services Division provides transportation planning, traffic operations, and neighborhood traffic services. The Street Systems Division provides the street improvements and maintenance functions. The Surface Water Management Division provides the surface water systems improvements and maintenance functions. It also oversees the Solid Waste and Recycling Program, which manages the solid waste contract and recycling. SOURCES AND USES REVENUES AND OTHER SOURCES Motor Fuel Tax Vehicle Registration Fee Transfers-In ROW Permits/Plaa Review Fees/Misc Project Specific Revenues Solid Waste Rates Interest Earnings Less: Paths & Trails TOTAL a 1,163,230 $ 1,187,264 $ 1,136,619 $ 1,156,162 594,097 619,558 604,854 580,357 872,060 910,200 771,000 796,020 128,511 183,501 140,040 150,147 7,820 388,516 93,874 0 156,190 0 0 0 65,153 26,000 25,280 24,056 0 (5,936) (5,683) (5,781) $ 2,987,QGI $` 3;309,103 S 2,765,�84 � :�,+6�5,�96I: ; 488 � � � � � � � � � � � 1994 Adopted Budget City of Federal Way, Washington Operat/ng Budget 1992 199� I99�� 1� ; �etual ; �adg�t�d Fstivan�f�d ; ;�dopted EXPENDITURES AND OTSER USES Personnel Services $ 819,569 $ 911,520 $ 872,289 $ 899,731 Supplies 31,466 18,835 19,113 15,010 Other Services 145,404 255,914 279,641 894,566 Intergovernmental 984,124 1,065,476 966,948 410,462 Interfund Transfer 139,390 0 291,842 75,300 Interfund-Residual Equity 49,485 30,336 19,125 10,666 Interfund Services 706,291 778,046 767,�49 451,795 Capital 765,417 440,879 239,732 51,500 Pay for Performance 0 51,303 0 0 Contingency 0 5,173 0 35,450 TOTAL �3,�4�,,�;96 � 3,557,48Z ; $ 3,;15�,4�9 $ �,844�48Q Revenues Over (Under) Expenditures $ (654,058) � (248,379) $ (690,455) S (143,519) Fund Balance, January 1 1,488,058 248,379 833,975 143,519 Fuad Balance, December 31 $ 833,975 0 S 143,519 $ 0 ERPENDITURES BUDGET BY PROGRAM (1993/1994) City-wide Customer Services Traffic Services Street Services Capital Projects BUDGET BY DIVISION Administrative Services Customer Services Traffic Services Street Services Capital Projects Pay for Performance TOTAL TOTAL $ 2,881,341 $ 56,476 $ 0 $ 35,450 0 1,160,270 1,141,119 706,896 0 687,922 578,299 764,523 0 1,211,935 205,447 1,337,611 759,805 440,879 531,574 0 $; 3,�1�,146 $ 3,�5't,482 ; �► 3l456,�9 � ; � I $ 715,336 S 655,920 $ 647,541 $ 366,441 626,644 504,351 493,578 340,455 589,311 687,922 578,299 764,523 950,050 1,211,934 1,205,447 1,337,611 759,805 440,879 531,574 0 0 56,476 0 35,450 $' 3,64Il146 �► 3,557,482 ; � 3;�i55,�9 $ ;; �,�44,4,�Q ; � 489 City of Federal Way, Washington 1994 Adopted Budget Operating Budget POSITION INVENTORY Public Works Director Traffic Engineer Street Systems Manager Development Services Engineer Street Systems Project Engineer Senior Transportation Planner Street Maintenance Supervisor Customer Services Engineer Engineering Plans Reviewer Construction Inspector Traffic Analyst Engineering Technician Administrative Assistant II Administrative Assistant I Public Works Total 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 0.90 1.00 15.90 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 0.90 1.00 14.90 0 48 48 48 43 38 36 34 33 29 26 26 21 18 $ 4,878 4,649 4,649 4,649 4,110 3,633 3,458 3,291 3,211 2,909 2,701 2,701 2,388 2,217 $ 7,317 5,882 5,882 5,882 5,200 4,596 4,374 4,163 4,063 3,680 3,420 3,420 3,021 2,806 �iIGHLIGHTS/CHANGES The most significant changes for 1994 aze the following: 1. Solid Waste and Rec�g Program: The prosivion of services are being reallocated to concentrate priority on the reduction of solid waste in commercial and multi-family collection. Most of the community events and programs have been centralized at the drop center. This simplifies and reduces work loads of staff and reduces program funding requirements. 2. Street Pro�: In spring of 1994 the use of King County for maintenance of City streets will be phased out. This work will be performed by the private sector instead. The amount budgeted for streets maintenance in 1994 is $6,200 less than 1993, a reduction from $624,264 to $618,064. Tra�c services (signals, signs, pavement markings) will be the only remaining maintenance services provided by King County. The WSDOT will continue to provide streets maintenance on state highways. 3. Right-of-Way Vegetation: The Right-of-Way Vegetation Maintenance and Street Tree Replacement Program, which was managed by the Pazks Department in 1993, will be managed by the Streets Division in 1994. These mostly private sector contracted services will be re�uced by $85,000 in 1994, from $160,000 to �75,000. 4. SWM Administrative Costs: In 1993, $77,200 was transferred from SWM to the Streets Fund for administrative costs of SWM programs paid for by the Street Fund. This will not occur in 1994 until an audit of actual administrative costs has been conducted. 5. GIS: In 1993, the Street Fund contributed $26,500 which is SR� of the GIS budget. In 1994, this will be $48,911 or 209b of the GIS budget. 490 t 1994 Adopted Budget City of Federal Way, Washington operodng Budgtr � 6. Pavement Management System (PMS): The Pavement Management System (PMS) street rating to determine street condition and asphalt overlay priorities needs to be taken every two years. �14,000 � has been budgeted in 1994 to do one half of the streets. 7. Transportation Improvement Program (TIP): Projects have been phased so that grant funds aze not � lost and signal coordination projects, a high City Council priority, have been initiated. Construction funds for most of the projects on the TIP aze not available at this time. The only 1994 projects being constructed in 1994 are an asphalt overlay project and two signal interconnection projects on SR-99. � There aze then only funds available in 1995 to construct the South 312th Street (SR-99 to 23rd South) project. 8. SWM Impervious Surface Char�es: These charges for surface water programs and the maintenance of City streets and state highways will be reduce� by 709b of the 1993 amount, base� on 1993 cost allocation criteria. This amounts to a$258,000 expenditure reduction. 9. Neighborhood Safety Progr�: This program will be reduced to $75,000 from the 1993 amount of $100,000. � � � � 491 City of Federal Way, Washington 1994 Adopted Budget , Operadng Brrdget PURPOSE AND DESCRIPTION The Administrative Services Division of the Public Works Department provides the management of department-wide functions, inter-departmental coordination, regional issues, monitoring and overall departmental financal control. The administration of the Public Works Department is provided by the Public Works Director and an Administrative Assistant II(who also supports the Customer Service and Solid Waste/Recyling Division). The Department includes four other divisions: Customer Services, Traffic Services, Street Systems, and Surface Water Management (SW1Vn. The Director provides administrative and financial management of the Public Works DepaRment and its divisions. The Director's responsibilities include: general policy decisions, participating in regional aEairs, monitoring legislation and regulation changes, providing leadership in emergencies, and prepazing and tracking the Department's budget. One key goal of the Administrative Services Division is to provide high-quality "customer service" to citizens, businesses, Council, public agencies, other City departments, and the Public Works staff. 1fie Public Works Department has extensive contact with these "customers", so it is important that staff be available to respond promptly, courteously, and knowledgeably. EXPENDITURES BUDGET BY PROGRAM (1993/1994) City-Wide Customer Service BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund - Residual Equity Interfund Service Pay for Performance Contingency TOTAL $ 715,336 $ 56,476 $ 0 $ 35,450 0 655,920 647,541 366,441 S< 71��336 � 712,395: : � 6d7,541 � ; �1,89i : $ 182,019 � 128,100 � 131,821 � 134,792 11,413 S,12S 3,025 1,525 11,431 3,545 3,323 4,562 185 0 0 0 7,191 2,640 968 682 503,098 516,510 508,400 224,880 0 56,476 0 35,450 0 0 0 0 TOTAL $ 715;336 $ ?12;395 '� 647,543. � i A�1;891 492 � i � � 1994 Adopted Budget Ciry of Federal Way, Washington Operadng Budget POSITION INVENTORY Public Works Admin 1.90 1.90 Total ffiGHLIGHTS/CHANGES 1. SWM Administrative Costs: $77,200 was transfened from SWM to the Streets Fund for administrative costs of SWM program spaid for by the Streets Fund in 1993. This will not occur in 1994 until an audit of actual administrative costs has been conducted. 2. SWM Impervious Surfaces Charges: These charges for surface water programs and the maintenance of City streets and state highways will be reduce� by 709'0 of the 1993 amount, based on 1993 cost allocation criteria. This amounts w a$258,000 expenditure reduction. 3. Administrative Support: The Administrative Assistant II provides services for the Administrative and Customer Service divisions. This position will provide support for the Solid Waste and Recycling division in 1994. This support was being provided by Surface Water Management in the 1993 budget. PERFORMANCE MEASURES Participation in regional activiries, organizations, and community outreach measured by meetings attended per year. Program information to staff/public-number of status reports issued/year (changed from monthly to quarterly). 493 Pubic Works Director 1.00 1.00 0 $ 4,878 $ 7,317 Administrative Assistant II 0.90 0.90 21 2,388 3,021 � � � � � � � � � � � � o , �• � � � � � � � � � � � � 1994 Adopted Budget By Line-Item Expenditure Department Object Description DoUar Amount iw sev.n�sswwcas uaa2s 111 TFI�ORARYH6LP � 7�01'Ai. SA[.ARI&R 1 �� 210 ffiNPIAYESPENSIONS �� 211 EMPLBBNEF[PCOMRIB(MFBf) S 273 MF.DICARL+OONIRI6[1'IION � 214 DLSABQIPY/SURVNOR � T20 QQDUS INS dc MED AID � 210 UNFINPLOYMENf OOMP6NSAT[ON � 250 FlEA1.1HIIVSURANCEPRE+M �� 2S1 DENTALIIVSURANCB �� mrni.arNarrrs z+.as� 310 OFF[CS SUPPLI�S � 311 BOOBS MAPS dc PER[ODICAIS � 318 FOODANDBEVBRACiE � 352 SMA[J.OFFICEAPPARAIVS � 10TAL SU1rtI� 1,525 410 PROFESSIONALSERVtCPS � 431 PER DIF1N/MEAIS � 432 LODGING 550 433 PARRING/POLiS 252 431 NItFARS � 43S CONFERISEMINAR REGLS 2,100 �i6 RENfALCARS/GROUNDTRANS 100 491 ASSOCIAT[ON DUPS 310 TOTAL SERVICffi b CHARGffi 4562 561 INIF.RFUND • RFSIDUAI. EQUIl'Y � TOTALINIBRRUND-RBBIDUAL6QU[lY � 930 PRORESStONAL SERVICES - II�1'ERFUND �+n 91� DATAPROCSVC-IKIERFUND �.� 915 DPINT6RFUNDSVC-REPIr10E � q�p CpMMUN[CA110NSSVC-II�it'ERFUND �� 921 OOMM WIERFUND - REPIACE � 950 PURN/FACSVC-IKIERFUND � 951 FURNIFACIIVTERFUNDSVC-REPIACE � 960 LIAB/AtTPORVSURANCB-INIERFUND 3.592 990 SUPPORTSVC-INTERFUND �+� 991 SUPPORT SVC INIERFUND - REPI.ACE 31 TOTALINTBRFUNDSERVICffi � C08T CH�lER 1�01'Ai. °' A �b34i��:p.,. 366 OSO COM7NGENCY/RESERVEAI.iACAT[ON �.� TOTAI. 35.450 ( � COSP CEWY8R1'OTAI. 35,450 I � City of Federal Way, Washington 1994 Adopted Budget Opemdng Budget A CCOUN r # 1 0 1-1 8 0 0- 21 0-508- 1 0-0S O INTER IN SVS AND TXS Narrative: Street Fund pay for performance--salary and benefits. Item Description Council Appronriation Pay for performance 35,450 Total INTERGOV INTERFUIVD SVS AND TXS � �� 35,450 � ACCOUNT � 101 TEMPORARY AELP Narrative: Temporary o,,�`'ice support for coverage during vacations, illness or other absences or extra heavy workloads. Item Description Temporary staff, approximately 85 hours � S10 + FICA Total TEMPORARY HELP Council Appropriation � 900 � 900 � ACCOUNT �/ 101 210 OFFICE SUPPLIES Narrarive: O„�ice supplies and small items used in the day-to-day operation of the department. This fund will provide supplies for the Director and Administrative Assistara. Item Description Council Approoriation Office supplies -�250/person x 2 500 Total OFFICE SUPPLIES 500 ACCOUNT # 101 BOOKS, MAPS, dc PERIODICALS Narrarive: Subscriptio�rs to newspapers, periodicals, technical publicasions, videos, reference books and design manuals for the department. Item Description Council Appropriation Technical/reference books 50 Subscriptions 75 Books, manuals 75 Total BOOKS, MAPS, & PERIODICALS r�� I Expenditure Detail 496 � I � � � � I � I � I � 1994 Adopted Budget Ciry of Federal Way, Washington opc,aang audga ACCOUNT # 101 FOOD dc BEVERAGE Narrative: Expenses for food & beveerage at community, multi-agency and public meetings such as: King Counry Directors, neighborhoad safety, ISTEA regional, regional waser & transportation meetings. Item Descriptioa . Council Appp�opriation Food, 3 meetings 90 Beverage, 3 meetings 35 Total FOOD & BEVERAGE 125 ACCOiJNT �t 101-4200-210.543-10-352 SMALL OFFICE APPARATUS Narrative: File cabinet to acco»unodate growing number of records and information. Item Description 4 drawer file cabinet Total SMALL OFFICE APPARATUS Council Appropriation 700 700 ACCOUNT # 101 PROFESSIONAL SERVICES Narrative: Fees for use of interpreters on an "as needed" basis. This would include public meetings, wulk-ins and other uses for the Public Works department. Required by the Americans with Disabilities Act. Item Description Council Appropriation Interpreters, 5 x$100 per person • 500 Total PROFESSIONAL SERVICES 500 ACCOUNT # 101-4Z00-210-543-10-431 PER DIEM MEALS Narrative: Cost of ineals for the Director while anending meetings, seminars and rnnferences. Item Description Council Appropriation Meetings, 12 x� 10 per meal 120 APWA spring conference: 3 each brealcfast & dinner 120 APWA fall conference: 3 each breakfast & dinner 120 Rocky Mountain Course: 2 each breakfast & dinner 90 Total PER DIEM MEALS 450 497 Expenditun Detail City of Federal Way, Washington 1994 Adopted Budget OperatJng Budget ACCOUNT # 101 LODGING Narrative: Cost of lodging while anending rnvnferenc�es, such as American Public Works and Rocky Mountain Refresher seminar. Item Description APWA spring conference 3 days APWA fall conference 3 days Rocky Mountain Refresher 3 days Total LODGING . Council Appropriation 180 180 190 550 ACCOUIVT � 101-4200-210-543-10-433 P Narrative: Parking expenses for the Director while attending meetings, such as: ISTEA Metro, King County, King County Director's, etc. Item Description Council Appropriation Parking 3 per month (g� $7 each �2 Total PARKING/TOLLS �Z ACCOUNT � 101-4200-210-543-10-434 AIRFARE Narrative: Cost of airfare for the Director to attend one conference or seminar Item Description Council Appropriation Round trip airfare 300 Total AIRFARE 300 Expenditure Deta�! 498 � � � � � � � � � � � � � 1994 Adopted Budget Ciry of Federal Way, �Vashington ��g B�a ACCOUNT �i 101-4200-210-543-10-435 CONFERENCB/SEMINAR REGISTRA , -- Narrarive: Tiraining se►ninars for the Administrative Assistant on work related topics, such as: customer service, e,�ficient assistant, communication skills, etc. Registration for Director of Pu61ic Workr to anend conferences and seminar that provide information about public works issues. Item Description One seminar � �150 APWA state fall conference APWA spring confer�ce Rocky Mountaia Refresher City Managers training Mid-Managers training Total CONFERENCE/SEMINAR REGISTRATTON Council Approp 'nation 150 200 Z00 350 800 400 2,100 ACCOUNT � 101-4200 RENTAL CARS/GROUND TRANS Narrative: Ground transportation. Item Description Ground transportation Total RENTAL CARS/GROUND TRANSPORT Council Appropriation 100 100 ACCOUNT # 101-4200 210-543-10-497 ASSOC IATION DUES Narrative: Dues for job-related associations. Item Description American Public Works, shaze of agency cost Professional Engincers license City Engineers Assoc of WA Federal Way Chamber of Commerce Total ASSOCIATION DUES 499 Council App�apriation 55 140 40 75 310 Expend�ture D�eta�l City of Federal Way, Washington 1994 Adopted Budget , o��g suagu AC � 101-4200-210-543-10-910 PROFE S INTERFUN � Narrative: � Payment for impervious surface fees to surface water management. This payment is based on the area of impervious surfaces in public rights-of-way. Item Description Council Appropriation � Payment to SWM 203,757 Total PROFESSIONAL SERVICES-IIVTERFUN 203,757 � � � � � � i 1 � Expenditun Detail Spp � , 1994 Adopted Budget City of Federal Way, Washington Opernditg Budgct �' �� u � � � � � � � � � PURPOSE AND DESCRIPTION The Customer Services Division of the Public Works Department provides or assists permit processing and construction inspection of all proposed developments submitted to the Ciry for approval. Such developments include: subdivisions, boundary line adjustments, single family permits, multi-family and commercial permits, land use modifications, site plan reviews, etc. The Division also provides concunence to King County for reviews and inspections of projects located within the City limits; screen applications for completeness to avoid unncessary delays to the applicant; assures and enforces conformance with approved plans, permits, codes, and City standards; issues code variances; maintains logs and status reports for all projects related to public works; provides technical assistance during construction; coordinates collection of construction bonds and certificates of insurance held by the Ciry; coordinates with Community Development and Building departments to facilitate the permit process; assists in maintenance of subdivision drawings and records; and meets with customers and citizens on-site to better identify development-related problems and requests receivetl by Public Works staff, detemunes appropriate course of action and requests maintenance personnel to follow through with chosen course of action. EXPENDITLTRFS BUDGET BY PROGRAM C�►stomer Services BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund - Residual Equity Interfund Transfer Interfund Services $ 626,644 � 504,351 $ 493,578 $ 340,455 TOTAL $ . 62�,694 $ ; 544;��i ;�► 493,578; � 3�,�55 ; $ 338,652 $ 353,886 $ 344,846 $ 240,765 4,392 3,655 5,374 3,795 8,401 9,685 9,840 14,900 19,052 0 0 0 24,059 16,302 2,649 5,823 139,390 0 0 0 92,698 120,823 130,869 75,172 __ _ _. __ _ _ _ _ _ __ . ._ TOTAL $ 626�G4� � 504;3Si $ �93,5'� � �40,95� ; � 501 City of Federal Way, Washington 1994 Adopted Budget Operatl�tg Budget POSITION INVENTORY Customer Services Total 7.00 4.25 ffiGHI.IGHTS/CHANGFS 1. There are three in-house staff development plans reviewers. Response time for permit review by the Public Works Department has been reduced from 4 months to 4 weeks in 1993. We plan to continue this 4-week level of service in 1994. Z. Staff will begin the conversion to plan review for construction permits through the use of AutoCAD and integrating the record drawings with GIS. 3. It is also proposed to increase the budget for contract services from $5,000 in 1993 to $10,000 in 1994. Generally the funds would go towazd review of projects in which the costs would be reimbursable through assessment of permit review fees to the customers. However, recently proposed developments along Puget Sound in areas with questionable soil stabiliry, and the strong desire for customers to construct there, have required staff to seek outside geotechnical review services. Of major concern are the future safety of customers after completion of the proposed construction ove potentially unstable soils, the impact to the sensitive azea as a result of the proposed development, and the City's liability in approving development in this area. Staff is reviewing ways of transferring costs of such reviews to the customer. However, until such time as an appropriate method is developed, an increase in the funds required is anticipated. 4. Photographic record keeping system is to be established for development in the City. Citizen Action Requests are to be transferred from maintenance crews in Streets and Surface Water Management to Public Works inspectors. 5. One Inspector position has 75R'o of its time assigned to the Traffic Services Division to better reallocate costs and work loads. The Engineering Technician position has been allocated to the Streets Services Division. One Inspector position has been eliminated. 502 Development Services Engineer 1.00 1.00 48 $ 4,649 $ 5,882 Engineering Plans Reviewer II 1.00 1.00 35, 3,373 4,268 Engineering Plans Reviewer 1.00 1.00 33 3,211 4,063 Construction Inspectors 3.00 1.25 29 2,909 3,680 Engineering Techniciaa 1.00 0.00 � 1994 Adopted Budget City of Federal Way, Washington Operadng Budgcr � PERFORMANCE MEASURFS � � Days from receipt of complete construction permit application to return to applicant. Days from receipt of planning-related proposals to return to planner. Days to respond to cirizen action requests. Days to respond to request for construction inspection. 503 �i r +�r +� �r � �r w� �s � �r � r � � � � �r � � � , �� 7 � � 1994 Adopted Budget By Line-Item Facpenditure Department Objoct Desciiption DollarAmount 110 SAI,ARIffi dc WAGLS 196,331 7'OTAL SALARffi 198,331 210 BI�IPLOYSBpSNSIONS 14,T16 Yll -.• F1NPL BENEF[I' COMRIB (MF.BT) 1q313 213 MEDICARECONfRBV1TON $876 214 DLSABILITY/SURVNOR 3,064 ZZO DVDUS 1NS R[�ffiD AID ],788 ?AO UNEMPLOYA�II3Nf COMPENSATTON ],632 2S0 HEAI.1HnVSORANCBPREM 4464 ZSl DENTALINSURANCE ],531 mr�, as�vv�rrrs x�� sio oFmcssueeues �,wo 311 BOOBS MApS � pERIppICALS 450 312 ORH6R OPBR SUPPIIES 755 351 SMALL'POOLS-SHOP 440 352 SMAI1.Oi+FlCSAPPARA'ISJS 650 mr,►t.surr�s �,�s 411 CONSULI7NG OOM'RACfS 1q000 431 PERDIFIN4NEAIS 165 432 LODGING ]50 433 PARKII�G/fOLLS SO 435 OONF6R/SF.MR�fAR REGLS ? 475 �92 PRIN17NC3SERVICES ' 900 497 ASSOGA110N DUBS 26p 499 IMMUNIZAT[ON CHARCiS 9pp TOTAL S6RV[C!B ! CBARG� 14,900 561 INIERFUND - RESIDUAI. EQUI'TY S�SZi TdTAL iN18RFUND - A�IDUAL EQUiIY 5,8xi 911 DATAPROCSVC-INTERFtJND 14u1 915 DP 1NTERFUND SVC - REPtACB q20g 920 COMMUNICA1iONSSVC-INTERPUND 7,869 921 OOMM IM'SRF[1ND - REPLACB 1,A60 950 FURN/FACSVC-INT'ERPUND 18,6T1 951 FURN/PAC INIERFUND SVC • REPIACE 2,62D 954 VEH/EQUIPRIVTI,SVC•INIFMD 4,393 955 VEH/EQUIP RMI, IIVT'FNp - REpI,ACE 5.810 960 LIAB/AVPOIIVSURANCB-INIERFUND l0,Ti6 990 SUPPORTSVC-llVTERFUND 5,07A 991 SUPPORT SVC IN18RF[JND - REp1,ACE 94 1'OTAL INIBRFUND SSRVICFS 75,1T1 (.'�T C&lV1'ER TOTAI. 340;455 City of Federal Way, Washington 1994 Adopted Budget Optra�ing Budget ACCOUNT �l 101-4200-220-543 30-310 OFFICE SUPPLIES Narrative: O�ce supplies and small items used in day to day operations of 3 design review sta„�`'arrd 3 inspectors. Item Description Office supplies $250/person x 6 Total OFFICE SUPPLIES Council Appropriation 1,500 1,500 ACCOUNT # 101-4200 Z20-543-30-311 BOOKS, MAPS, � PERIODICALS Narrative: � Reference books, design manual updates, technical journals and subscriptions for the development review sta,,�`' (3J and inspectors (3). Item Description Design manual updates Books Journals, periodicals Desiga manuals (inspectors) Reference books (inspe�tors) Total BOOKS, MAPS, & PERIODICALS Council Appropriation 130 120 50 75 75 450 ACCOUNT # 101-4200-220-543 30 312 OTfIER OPERATING SUPPLIES , Narrative: Operating supplies such as uniform shirts, replacement of safety vests, coats, rain gear, steel toed boots and ' other supplies for use by public works inspectors and development review sta,,�`' (6). Item Description Operating supplies for development review staff: Steel toed boots replacement (2) Vest & hard hat replacement Operating supplies for inspectors: Rubber boots (2) Vests (2) Rain gear (2) Orange jackets (2) Total OTHER OPERATTNG SUPPLIES Council Appropriation � 220 40 � 100 50 � 200 145 755 � � I Expenditure Detai[ 506 � I r , 1994 Adopted Budget City of Federal Way, Washington ��g B�� ACCOUIVT A� 101-4200-220-543-30 351 S MALL TOOLS - SAOP Narrative: Tools used by design review team in the field (shared by the three inspectors). New and replacement tools used in day-to-�day wark by the three inspectors. Item Descriptioa Small tools (new & replacement)-development review Small tools used by the inspectors-field service: 100' rag tape measures (2) Manhole lid hooks (1) Mirrors for manhole inspaction Safety cones Safety kits (lst sid, flares, etc.) Surface temperature thermometers Total SMALL TOOLS - SHOP Council Appropriation 100 50 10 30 125 75 50 440 ACCOUNT # 101-4200-220-543 30-352 SMALL O FFICE APPARATUS Narrative: File cabinet for additional project files. Mylar strips to store rernrd drawings in hanging file cabinet. Item Description Council App,�gpriation 4-drawer file cabiaet 350 Hanging strips for drawings 3 � Total SMALL OFFICE APPARATUS 650 ACCOUNT # 101-4200-220-543-30-411 CONSULTING CO NTRACTS Narrative: Contracted engineering services for design review of corrstruction drawings and analysis of pmposals within geologicalty hazardous areas. Item Description Council Appro 'rnYation Contracted services 10,000 Total CONSULTING CONTRACfS 507 10,000 ► F.acpenalitttn D�etail City of Federal Way, Washington 1994 Adopted Budget Operating Budget ACCOUNT � 101-4200-220-543-30-431 PER DIEM MEALS Narrative: Cost of ineals while attending meetings, seminars and/or conferences for the development review team (3) and inspectors. Item Description Council Appropriation Meals for APWA fall conference (2 staf�-development review 80 Meals for meetings/seminars-development review � Meals, construction seminars-inspectors 60 Total PER DIEM MEALS 165 A CCOiJN T # 1 01 - 4 200 - 220 - 543 30 LODGING Narrative: Cost of lodging while attending the American Public Works fall conference. Item Description Council Appropriation 1 night lodging (2 staf� 150 Total LODGING 150 ACCOUNT # 101�200 30 PARKING/T10LLS Narrative: . To rnver the cost of parking while anending meetings, rnnferences and/or seminars. Item Descriotion S.D. & C.D. Engineer Total PARKING/TOLLS Council Appropriation 50 50 � � � I il 11 Expenditure Detail 508 � I � , , � � � � � � � � LJ � ' � � 1994 Adopted Budget City of Federal Way, Washington o�mdng a„vga ACCOUNT �l 101-4200-220-543-30-435 CONFERENCE/SEM REGISTRATION Narrative: Registration for conferences, seminars and training courses for the customer service engineer, development review engineer, plans reviewer and inspectors. Item Description Registrations for development review: APWA fall conference (2 staf� I.SAW annual conference CAD seminar Design review courses (2 staf� City Mid-Manager training Registrations for inspectors: Yearly CPR training (3 inspectors) WSDOT courses (4 each x 3 inspectors) Construction Inspector seminar (3 inspectors) Total CONFERENCE/SEMINAR REGISTRATION Council Appronriatioa 400 200 150 250 400 75 600 400 2,475 ACCOUNT # 101-4200-220-543 30-092 PRINTING SERV Narrative: Cost for copying and printing o, f maps, informational brochures, technical documents, engineering/public works standards manuals. Item Description Printing services Total PRINT7NG SERVICES Council Appropriation 900 900 ACCOUNT � 101 A DUES Narrative: Association dues for the customer service engineer and devlopment review engineer. Item Description Professional engineer's license APWA national dues (2 staf� City Engineer's Association of WA Total ASSOCIATION D UES Council ApproQriation 140 110 10 260 ' S09 Expenditun D�etail City of Federal Way, Washington 1994 Adopted Budget OperotLtg Budget ACCOUNT # 101 IMMUNIZATION CHARGE Narrative: Hepatitis B immunization shots for inspectors as required by law. Item Description Council Appropriation Immunization shots � Total IMMUNIZATTON CHARGE � , , ' 900 ' r � � � �� Expenditure Detail 510 ' ' 1994 Adopted Budget Ciry of Federal Way, Washington operating sudgcr ' � ' ' � ' ' ' , , � �J � �� PURPOSE AND DESCRIPTION The Traffic Services Division of Public Works provides the City of Federal Way's transportation planning, traffic operations, and traffic control devices maintenance functions. This includes traffic signals, signs and pavement markings, Neighborhood Tra�c Program, traffic mitigation analyses for development, review of tra�c impact reports, Transportation Demand Management (TDlvn and Commute Trip Reduction (CTR) programs, traffic design elements of street improvements, development/ coordination of the Transportation Improvement Plan (TIP) and its grant applications. The Tra�c Services Division receives administrative support from the Street Systems Division. The 1994 operating budget includes contracts for signs, pavement markings and traffic signal maintenance and operation services, provided by contracts with King Counry and Washington State Department of Transportation (WSDOT�. Arterial street lighting systems maintenance and operation services aze provided by contract with Puget Power. ERPENDITURES BUDGET BY PROGRAM Traffic Services BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund - Residual Equity Interfund Services Capital a 589,311 $ 687,922 $ 5'18,299 S 764,523 TOTAL � . 589,311 S ' b87,�2� � 57'�,2� ; � ;'�64,5� ;;; $ 180,784 $ 198,193 $ 176,128 $ 220,337 8,038 1,905 1,760 1,250 150,237 204,014 129,686 158,775 179,916 193,249 193,249 243,000 14,239 6,667 4,398 2,798 56,097 83,894 73,078 86,863 p 0 0 51,500 TOTAL ' $' 15�9,31�, $ 6�7,9�Z $ 57$,Z99! � 764�5� ;; ' S11 City of Federal Way, Washington 1994 Adopted Budget Operat�itg Budget POSITION INVENTORY Traffic Services Total 3.00 3.75 HIGHLIGHTS/CHANGES Transportation Planning. This CityShape project transportation element will be completed in 1994. Staff emphasis will be in the development of a mode split model, development of a Transit Plan, performing a parking study, coordinating Commute Trip Reduction efforts, developing a safety statistical analysis program and developing a traff'ic impact fee system. Traffic Signal Maintenance and Oneration Contracts. The existing WSDOT maintenance contract work will be further reduced on key conidors in 1994. Additional portions of the traffic signals on SR 99 will be converted to King County operation and signals will be coordinated between South 288th and South 356th streets. Nei�hborhood Safety Program. This program will continue to involve meetings with citizen groups. The $75,000 program funding has been split, $50,000 to private contractors and $25,000 to King County Traffic Services for implementation of improvements. The Transportation Demand Management (1'DM) Program. Metro, under a City contract, will help staff in the development of TDM plans for about eight major employers in Fe�eral Way as required by State Legislation for Commute Trip Reduction (CTR). 512 Traffic Engineer 1.00 1.00 48 $ 4,649 $ 5,882 Senior Transportation Planner 1.00 1.00 38 3,633 4,596 Construction Inspector 0.00 0.75 29 2,909 3,680 Traffic Analyst 1.00 1.00 26 2,701 3,420 1994 Adopted Budget City of Federal Way, Washington Operat6tg Br�dget , �J �� , , PERFORMANCE MEASURES Complete and timely review and determination of traffic mitigation requirements to meet Department of Community Development schedule. Complete transportation model, determine number of analyses needed. Timely participation in development of transportation plan, meeting project scherlule. Improve traffic signal coordination, South 320th Street and SR 99. Response time to traffic signal failures Maintenance by King County Maintenance by WSDOT Replace four traffic signal controllers Days to report street light failures Number of neighborhood safety program meetings held Number of employers with C'fR plans _ _ _ _ ___ _ ... __ _ _ __ _ _ _ _ _ __ _ ___ _ __ _ __ _ _ _ _ ___ _ _ __ __ _ .. __ _ _ _ _ _ __ _ _ _ _... _ _ __ _ _ _ __ _ .. . .. __.. < �'arget. Accom�Ii�hed ;:! , Ya�na�nce ; 93 ' 94. > . � ;: .9�. �3.< 4� :: 10096 100 4b 100 % 100 % 0 N/A 100 % 100 % 100 % N/A 0 N/A 100 % 100 % 100 % N/A 0 N/A 10046 1009b 10096 N/A 0 N/A 1 hr 1 hr 1 hr 1 hr 0 N/A 2 hrs 2 hrs 2 hrs 2 hrs 0 N/A 4 4 4 0 0 N/A 1 1 1 1 0 N/A 12 12 12 N/A 0 N/A 8 8 8 N/A 0 N/A 513 � � � � � i � � � � � � � � � � r � � � , �� , , � 1994 Adopted Budget By Line•Item Expenditure Depsrtmeat Object Des�xiption Dollar Amount 110 SAI.ARiES k WAGSS 1 �� ill TF.MPORA[t111�1.P �� 1'OTAi. SAi.ARI� 181,0T3 210 BINPIAYEB PENSIONS ]3,310 211 F1NPL BENEFff OON11t16 (MEBT) 9� 213 MEDICARECONfR16[lf[ON Z*� 214 DISABRITY/S[1ItVNOR Z 220 INDUS INS & I�D A1D ],074 7A0 UNF.MPLOYMFNf COMPENSAIION 1.� 250 EIFALIHlNSURANCEPREM 7,]58 251 Dffidl'AL 1NSURANCE 1.813 TOTAi, agN�gpng 39,314 310 OFFIC$SUPPLIPS � 311 BOOBS MAPS dt PERIODICAIS � 312 a111EROPERSUPPI�ES � mr,►tsurrc� �.uo 410 PROFESSIONALSERV[CES �.� 431 PSR DIF.M/MBAI.S � �i2 LODGING � 433 PARKIN(3lPOIJS 100 43� AIRFARE � 435 CONFE[tfSEMINAR REGIS 1,7?S 437 MILBAGB REIMBURSEMENT 100 471 BLECIR[CCI'Y �30.7� 492 PRINI7NGSERVICSS 100 497 ASSOCIA110N DU&S � TOTAL SERVIC&R s CHARCBS 158,T75 520 ROADSERV[CES-IKPGOVP �.� TOTAL IKlERGOVT 8SRVICffi �.� 561 INTERFUND - RPSIDUAI, EQUft'Y �7� TOTAL INT6RFUND - R�IDUAL BQU11Y �� 640 MACHINERY dc EQUIPMEKC 57,500 TOTAL MACHQdERYlt EQUIPMENf 5 �� 914 DATAPROCSVC-INTERFUND a138 915 DP [N1'ERFUND SVC - REPiACE 3,585 918 ENG/WNSIRSVC-INIERF[JND 45,156 919 ENGlCONSfRSVC-REPLACE 3.756 9Z0 OOMMUN[CAIIONSSVC-INIBRFUND 3.�1 921 OOMM INilERFUND - REPI.ACE '� 950 FURN/FACSVC-1NfERFUND A�.77 951 FURNlFAC II�T'ERFUND SVC - REPIACS 1.� 954 VEFLEQUiPRN17.SVC-Q�1FND 1.464 955 VEH/EQ[JIP RM7.IldfFDiD - REPI.ACE 1.� 960 IL►B/AtIPOINSURANCE- INTERFUND S.� 990 SUPPORTSVC•INTERFUND �� 993 SUPPORTSVCINIERPUND-REPLACE � 'PUTAL IMERPUND SERVICE4 �b� �yT ��, 764,SZi Ciry of Federal Way, Washington 1994 Adopted Budget � Operadng Budget ACCOUNT # 101-4300-230-542-60-410 PROFESSIONAL SERVICES , Narrative: � Private contract services for installation of speed bumps, pavement mar�ngs and traffic circles as part of the Neighborhood Safety Program. Item Description Private contract-neighborhood program Total PROFESSIONAL SERVICES Council Appropriation 25,000 �� ACCOUNT � 101-4300-230-542-60-5 ROAD SVCS/PERMITS IN?TGVT Narrative: Services paying for the maintenance of signs, channelization and signals as provided under maintenance contracts with King County and WSDOT. Includes growth of 496 King County and 296 WSDOT. Item Description K/C contract-new signs/markings WSDOT signs/markings maintenance contract K/C signal maintenance contract WSDOT signal maintenance contract K/C repair and replacement of traffic devices & signs, including signs lost due to vandalism and restriping of existing lines due to traffic wear. K/C coatract-signs/markings-neighborhood Total ROAD SVCS/PERMITS-INTGVT Council Appropriatioa 25,000 18,000 80,000 20,000 75,000 25,000 243,000 A CCOUNT # 10 MACAINERY & EQUIPMENT Narrative: Annual replacement offour older tra„�ic signal controllers to ensure system reliabiliry. Based on a ten year life cycle replacemera schedule. Item Description Traffic controllers replacement Total MACHINERY & EQUIPMEIVT Council Appropriation 51,500 S1,S00 Expenditure Detail 516 � � 1994 Adopted Budget City of Federal Way, Washington ope,wdng suvgcr ACCOUNT # 101-4300-230•542-63-471 ELECTRICITY Narrative: ?Tiis account is for electricity services for street lighting and tra,,�ic signals within the City limits based on historical power usage. The request includes $1,560 for 10 additional lights for spot safety improuements and a 496 rate increase. Item Description Power services Total ELECTRICITY Council Anoronriation 130,300 130,300 ACCOUIVT f� 101-4300-230-543-10-111 TEM P O RARY AELP Narrative: Temporary o,,�`'ice suppon sta„�`'/intern for special projects and program services. 6 weeks �$10. 77 per how (includes 7.6596 to cover Social Securiry costs). Item Description Council A Temporary staff Z�� Total TEMPORARY HELP 2 •� ACCOUNT � 101-4300-230-543-10-310 OFFICE SUPPLIES Narrative: General supplies for three employees at $250 per employee. Item Description Council App�opriation General office supplies 750 Total OFFICE SUPPLIES 750 ACCOiJNT # 101-4300-230-543-10-311 B00 MAPS, � PERIODICALS Narrative: ?his account is for purchasing manuals that are used for reference in day-to-day operations in the department. Item Description Traffic design manual Traffic operarions manual WSDOT manual updates (4 (g�j $25 each) Total BOOKS, MAPS, & PERIODICALS 517 Council Appropriation 50 SO 100 200 Expendltrin Detail City of Federal Way, Washington 1994 Adopted Budget Operatlreg Budget ACCOUNT # 101-4300-230.5 312 OTAER OPERATING SUPPLIES Narrative: Safety equipment and supplies required by law for division employees to operate in the right-of-way. Item Descriprion Council Appropriarion Operating supplies which include: 300 Safety vests Film aad developing Graphic arts supplies Spray paint for field marking Total OTHER OPERATTNG SUPPLIES 3 � ACCOUNT �1 101-4300-230-543-10-431 PER DIEM MEALS Narrative: Meals for division sta,,8`'attending aonferencaes and seminars. Item Descri�tion Council Appropriation 20 me�tings (g'� $10 2 � Total PER DIEM MEALS 2 � ACCOUNT �{ 101-4300-230-543-10-432 LODGING Narrative: Lodging for division sta,,�`' anending conferences and seminars. Item Description Council Appropriation Lodging for staff, 2(g� $250 5 � Total LODGING 5 � ACCOiJNT # 101-4300-230-543-10-433 PARKING/T10LLS Narrative: Parking fees for anending meetings outside of Federal Way. Item Description Council Appropriation Parking fees Total PARKING/TOLLS 100 100 Expenditure Detail 518 1994 Adopted Budget City of Federal Way, Washington optratiiig Buvga ACCOUNT # 101-4300-230-543-10-434 AIRFARE Narrative: This acc�ount is used for airfare expenses for attending conferences. Item Description Council Appropriation Airfare, 2 � $300 600 Total AIRFARE 600 ACCOUNT # 101-4300-230-543-10-435 CONFERENCE/SEMINAR REGISTRAT Narrarive: Employee training and professional development. Item Descriprion Council Ap�opriation ITE annual meeting 400 Traffic & pedestrian safety conference 150 Mid-Managers 400 First-aid/CPR (3) 75 Transportation modeling conference 400 CT'R workshop 150 Traffic Engineering conference 150 Total CONFERENCE/SEMINAR REGISTRATTON 1,725 ACCOUNT # 101 MILEAGE REIM Narrative: This account is for using personal vehicles for City business. Item Descriptioa Council Appropriation 357 miles (g'J 5.28 per mile 100 Total MILEAGE REIMBURSEMEIVT 100 ACCOUNT # 101-4300-230-543-10-492 PRINTING SERVICfiS Narrative: For graphic printing services. Item Description Council Approoriation Printing services 100 Total PRINTING SERVICES 100 519 �Pe�n �� City of Federal Way, Washington 1994 Adopted Budget Operating Budget ACCOUNT t{ 101-4300-230-543-10-497 A SSOC IATI ON D Narrative: This account is for association dues for the tra,,�`'ic services program division. Item Descrinrion Council Appropriation ITE (2 � $75 each) 150 Total ASSOCIATTON DUES 150 Expenditure Detail 520 � ' 1 ' ' ' � 1994 Adopted Budget City of Federal Way, Washington optrad�tg srulga PURPOSE AND DESCRIPTION The Street Systems Division of Public Works provides maintenance of the local street system and oversees all capital street projects. Activities include engineering services, right-of-way permits, pavement management, structures maintenance, road surfaces maintenance, road shoulders maintenance, vegetation and street trees maintenance, litter control, and emergencies and miscellaneous services. , The Division also provides administrative and financial control, coordination and record keeping for the daily operation and maintenance of the transportation and pedestrian network. Develops long range and comprehensive planning goals and objectives for the division. Develops, prioritizes, and implements ' maintenance programs and capital improvement programs. Monitors private sector maintenance contracts, Washington State Department of Transportation (WSDO� streets maintenance contract, private vendors, and their crew work. Develops and constructs CIP/TIP street improvement projects, asphalt ' overlays, and minor capital improvement projects. Applies to vazious sources for grants, loans, etc. and administer these monies. ' Contractors will provide maintenance services on City streets. Services for interstate highways (i.e., I-5, Dash Point, SR 99, SR 161) aze provided by Washington State Department of Transportation (WSDOT� maintenance crews. These maintenance programs include activities relating to road surface construction, , asphalt overlays and pre-leveling, square cut patching, crack sealing, seal coating, pothole patching, roadway grading, and removal/replacement of portland cement concrete pavement. � E%PENDITURFS �J BUDGET BY PROGRAM � Street Services , u , $ 950,049 $ 1,211,934 $ 1,205,447 $ 1,337,611 TOTAL $ 950,t149 � 1,�11,934 $ �;?A5,447 $ 1,337�f�.1 ; , 521 City of Federal Way, Washington 1994 Adopted Budget ' Operadng Budget �� BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund Transfers Interfuad - Residual Equity Capital Interfund Services 118,114 $ 7,623 (24,66� 784,971 0 0 0 75,300 3,996 4,727 11,110 1,363 5,612 0 0 0 54,398 56,819 55,398 64,880 TOTAL $ 950 $ 1,ZX1,9,34 ; $ i,?A�,4�i7 $ �.,33T,6�,� :: 231,341 � 8,150 38,670 872,227 ' ' � 219,494 $ 303,837 8,954 8,440 ' 136,792 716,329 773,699 167,462 POSITION INVENTORY , Street Systems Total 4.00 5.00 ffiGHLIGHTS/CHANGES At the end of March 1993, the King County Streets Maintenance Contract was cancelled. King County will transition over to Federal Way all maintenance functions as of Mazch 31, 1994. The maintenance of State highways will continue to be contracted with the Washington State Department of Transportation (WSDOT�. The City will solicit private contractors to replace King County to perform the day-to-day street maintenance functions. The Customer Service Right-of-Way Permits/Miscellaneous Programs section was combined with the Streets Systems Division. At the end of 1993, the City took over reviewing and issuing right-of-way permits on state highways. Also, a Snow and Ice Removal Fund was created to separately account for these activities and is funded with an interfund transfer from the Street Fund. The following summarizes $215,000 in cuts made in street and landscape maintenance contracted services in 1994. 1. King County Streets Maintenance Administration Costs: Costs of $52,203 were deleted. 2. RoadwaX Surfaces: This budget includes pothole patching, square cut patching, sealing, etc. and was reduced by $17,799 from $252,798 to $235,001. 522 Street Systems Manager 1.00 1.00 48 $ 4,649 � 5,882 Stre�t Systems Project Engineer 1.00 1.00 43 4,110 5,200 Street Supervisor 1.00 1.00 36 3,458 4,374 Engineering Technician 0.00 1.00 26 2,701 3,420 Administrative Assistant I 1.00 1.00 18 2,217 2, 806 � ' � 1994 Adopted Budget City of Federal Way, Washington Operatlitg Budget 3. Landscape Maintenance Services for Medians and Grass Strips: This function will be contracted to a private contractor as part of the Streets Maintenance Services contract. The budget was transfened into Streets from the Parks Depamnent budget and added to the streets vegetation program. This amount was reduce� by $50,000 from $120,000 to $70,000. ' 4. Street Trees and Landscaging: The administration of this work was transfened into Streets from the Parks Department budget and added to the streets vegetation program. This was reduced by $35,000 from $40,000 to $5,000. 5. Emergency Services: After hours call-out will be responded to by City Surface Water Maintenance staff. Depending upon scope of the emergency, staff will contact private contractor(s) to assist if necessary. The budget for emergency work was reduced by $20,000 from $50,000 to $30,000. 6. Small Works Projects: This budget includes costs to provide safery improvements and major repairs, and was reduced by $40,000 from $80,548 to $40,548. � � ' , � J ' S23 City of Federal Way, Washington 1994 Adopted Budget Operati�eg Budget PERFORMANCE MEASURES Number of responses to complaints within 1 working day. Costs of capital improvement projects within budget. Number of CIP Projects on schedule. Repair of substandard sidewalk areas. Installation or re�onstruction of handicap ramps atintersections. Maintenance of road surface condition, measured by tons of asphalt used. Implement pavement management system. Miles of gravel shoulders repaired. Maintain medians and mow strips within private contract budget limits. 4' pass miles of shoulder mowing in response to complaints and sight distance problems. Contract for right-of-way litter colle�tion. Emergency response time, measured in minutes during the working day, and hours during evenings and we�kends. Days from right-of-way and special grant permit application receipt to permit issuance. ___ _ _ __ . _ ___ __ __ _ _ __ _ _ . .... _ . ....... __ ___ _____ . __ _ _ _ . .... . _ _. ..... _ ___ _ _ _ _ _ __ _ _ __ ___ ___ _ __ _ _ _ _ _ ___ _. _ ___ _ __ _ __ __ __ Target Ac�ompl�shed ; �anance 9� 94 93 9� 9�: �� 75 9b 90 % N/A 50 % N/A N/A 100 9b 100 9b N/A 100 % N/A N/A 4 4 N/A N/A N/A N/A 8 8 N/A 7 N/A N/A 4 4 N/A 0 N/A N/A 212 197 N/A 137 N/A N/A 1009b N/A N/A 509b N/A N/A 12 12 N/A N/A N/A N/A 100 % 58 % N/A N/A N/A N/A 380 380 N/A 119 N/A N/A 100 % 100 96 N/A N/A N/A N/A 60 60 60 minutes minutes N/A minutes N/A N/A 9 9 N/A N/A N/A N/A 524 .� � � ' ' � � 1994 Adopted Budget By Line-Item Expenditure Department Object Deacription Dollar Amount no snuxms ac waces nas9s lil TFI�ORARYHS[P 2,60p 1Z0 OVERI7MB PAY ]5,900 1'OTAI. SA[.ARIffi ?A6,898 210 FINPIAYEBPENSIONS 17,008 211 EMPL BENEF[I' WNIRIB (MEBTj 11,876 273 M6DICARBCONIRIBIIT'ION 3,312 214 DLSABRS19l/SURVNOR 3,354 1Z0 INDUS INS k MED AID 1,432 ?AO UNR,I�LOYMEM'COMPENSA170N 1,8% 250 HEAI.TH INSURANCB PREM. 13.640 2S1 DBN1'AI.IIrSURANCS 4,391 TOTAL EffidEPIT3 56.939 310 OFF[CS SUPPL,IES �,y�p 311 HOOBS MApS dc PF,R]ODICAL.S 555 312 01tiEROPERSUPPI7LS ;055 318 POOD AND BEVSRAGE 60 351 SMAi1.'IIDOLS-SHOP 7,pOp 352 SMAII.OFF[CBAPPARAIVS 720 3S1 MINOR HQUIP-MISC Z800 mr,►csurr� s,�ao 410 PROFESSIONALSERVICES 6g6,p6q 411 OONSIJLTING CON1'RACT'S 14,000 421 FIRSTCLASSPOSfAGS �p 431 PER DIFMlMBALS 29p 432 LODGINCi 500 433 PARKDVG/fOILS Sp 434 AIRFARE qsp 435 CONFER/SEMINARRECIS � 437 MIIEAGB REIINBURSEMENT Sp 480 REPAIRRMAIM'ENANCESVCS 52S 490 MLSC SERVICES AND CHARGF� A30 49'L PRINITNG SERV[CES gpp 497 ASSOCIAIYON DUES qg5 TOTAL SERVICffi t� CHARG� 716,329 520 ROAD SERVICFS- INfGOVI' 167,462 522 INIERFUNp CONTRIBtTI90NS • OPERAIIONS 75,30p 561 IM'ERFUND - RBSIDUAI. EQUII'Y ],363 TOTAL II�TERCOVERPIMSlV1At/II�ITERFOND ?A4,11S 914 DATA PROC SVC - INTBRFUND g,�3g 915 DP INTERFUND SVC - REPIACB 3,556 920 COMMUN[CA1'[ONSSVC-INTERPUND S,1A6 9'Ll COMM INIERFUNp - REpLpCE 7,6p5 950 RORN/FACSVC-INfERF[1ND 12,451 9S1 FURN/FACWIERFUNDSVC-REPIACS 7,746 954 VS[i/E+ClUIP RNfL SVC - INIFND 7,321 955 VEH/6QUIP RML INIFND - RSPIACS 13,362 960 IJAB/AVPO INSURANCE - IW'TERFUND 7,154 990 SUPPORTSVC-INTERFUND 3,349 991 SUPPORTSVCINTERFUND-REPIACE gt2 TOTAL IN1'6RFUND SERVICFS 6q,88p �� TOT� 1,337,611 � TOTAL SPRE6T FUND 2,844.480 I � City of Federal Way, Washington 1994 Adopted Budget Operadng Budget ACCOUIVT # 101 OVERTIME PAY Narrative: Standby pay for maintenance sta,,j�`' working on street and tra,,�''ic related emergencies. Ovenime pay for mairaenance sta„�`'for emergencies. Item Description Council Ap�%priation Standby pay (street half of 513,000) 6,500 Overtime/call-out pay (half of 59,400) 4,700 Total OVERT7ME PAY 11,200 ACCOUNT � 101 SMALL T�OOLS - SAOP Narrative: Tools and equipment to perform landscape maintenance within City right-of-way to maintain sight distance at intersections and brush around tra„�c and street signs. Item Description Council Appropriation Wee� eater 300 Hedge trimmer 200 Hand tools 50 Total SMALL TOOLS - SHOP 550 Experiditure Detail 526 � � � � � � � � � � � 1994 Adopted Budget City of Federal Way, Washington o��g a,rag�r ACCOUNT # 101-4400-240-542 30-410 PRO FE S SIONAL SERVICES Narrative: Repair of roadway surfaces, road shoulders, mowing, vegetasion and dead tree removal as provided by a private contractor. Contracted services for emergencies and small safety related projects. Item Description Contracted services - road surfaces (also applies to $30,000 ia code 520): Square cut patch-721 tons-a113,776 Prelevel-505 tons-$23,165 Pothole-212 tons-$39,565 Gravel patch-95 tons-53,280 Debris removal-varies-�2,050 Overlay/skim patch-443 tons-a20,295 RoadwaY Prep•-2021 Sy-$2,870 Maintenace contract-road shoulders R/W vegetation mowing: 382 pass miles 44 iatersections Dangerous tree removal Landscape r/w contract (formerly in parks) Stre�t trees & landscape (formerly ia parks) Emergency coatracted work Slides, major acccidents, weather Smatl works projects . Safety related improvements Total PROFESSIONAL SERVICES Council �ppropriation 205,001 55,317 65,000 15,000 5,400 70,000 5,000 30,000 40,548 491,266 ACCOUNT # 101-44t10-240-542-30-480 REPAIRS AND MAINTEN Narrative: This account is to repair and maintain existing fleet by private firms. Item Description Lawn mower Hedge trimmer Edger Weed eater (2) Chain saw (2) Total REPAIRS AND MAINTENANCE Council App1'�priarion 75 75 75 150 150 525 , 527 Expendltun Detail City of Federal Way, Washington 1994 Adopted Budget 0��8 suag�r ACCOUNT � 101-4400-240-542 30-520 ROAD SVCS/PERMITS-INT�GVT Narrative: Road maintenance as provided by King County roads division through March, 1994 and WSDOT contradors. These amounts are based on year-end totals for 1992 and year-to-�date totals for 1993. Item Description King County maintenance contract WSDOT Maintenance Agreement (with 2% inflation) Total ROAD SVCS/PERMITS-INI1GVT Council Approoriation 30,000 127,462 157,462 ACCOUNT fi 101 240 PROFESSIONAL SERVICES Narrative: Maintenance of structures, including guardrails, sidewalks, etc. by private contractors and the yearly ADA handicap ramp replacement program. Item Description Handicap ramp replacement Maintenance contracts: Curb and gutter (2291� Sidewallcs (209 sy) Retaining walls (lump sum) Fence repair - 2locations Guideposts (18) Guardrail (1001� Sidewallc maintenance Total PROFESSIONAL SERVICES Council Appropriation 30,000 11,168 13,959 1,428 1,000 754 3,489 100,000 161,798 ACCOUNT # 101-4400-240-542-66-120 OVERTIME PAY Narrative: Overtime pay for maintenance stg�`' (SWM crewJ to perf'orm snow and ice control on City streets. Item Description Overtime pay Total OVERTTME PAY Council Appmpriarion 4,'700 4,700 Expenditure Detail 528 � � � � I � 1994 Adopted Budget City of Federal Way, Washington ope,�ing Bndgec ACCOUIVT �i 101-4400-?AO-542-66-354 MINOR EQUIP-MISC Narrative: Pans for the City's three snow and ice sanders. One of the sanders is on a truck owned by the Federal Way Water and Sewer district. Item Description Replacement chains Replacement blades Replacement shafts Strobe lights Total MINOR EQUIP-MISC Council A 'tmation 150 1,600 800 250 2,800 ACCOUNT # 101-4400-240-542-66-410 PROFESS SERVICTsS Narrative: Maintenance services for snow and ice removal provided by a private contractor. Item Description Maintenance contract: 3.5 trucks (also applies to object code 520) Total PROFESSIONAL SERVICES Council App�opriation 43,000 43,000 ACCOUNT �l 101 TEMPO AELP Narrative: Temporary support sta„�`Yinterns for special projects and program services. 6 weeks/8 hours per day �$10. T1 per hour (includes 7. 65 A6 to cover Social Security costs). F_xperience indicates that this support is necessary. Item Description Council.Appropriation Temporary staff/intem Z► Total TEMPORARY HELP 2,600 ACCOUNT # 101 OFFIC SUPPLIES Narrative: General o„�ce supplies for five employees as $250 per employee. Item Description Council Appropriation General office supplies - 5 employees 1,250 Total OFFICE SUPPLIES 1,250 I � 529 Expenditun Detail City of Federal Way, Washington 1994 Adopted Budget op�,ndng sudgu ACCOUNT # 101-4400-ZAO-543-10-311 BOOKS, MAPS, d� PERIODICALS Narrative: This account is for purchasing manuals that are used for reference in day-to�day operations of the department. Item Description Specification standards (3 sets) Updated standard plans (2 sets) Daily Joumal of Commerce Construcrion standards (2 sets) WSDOT manuals for design, right-of-way, & construction Computer-aided drafting book Total BOOKS, MAPS, & PERIODICALS Council Aporopriation 45 60 180 80 90 100 555 ACCOUNT # 101 OTHER OPERATING SUPPLIES Narrative: Safety equipment required by law and supplies for this department to operate in the right-of-way and other specialty drawing supplies. Item Description 6 traffic control stands & signs for working ia road Cones Barricades Jackets (2) Jacket-engineering tschnician Vest-engineering technician Engineering/drafting supplies Total OTHER OPERATING SUPPLIES Council Appropriation 1,080 150 275 150 75 2S 300 2,055 ACCOUNT �f 101 FOOD & BEVERAGE Narrative: Etpenses for food and beverages at community, multi-agency and other meetings. Item Description Inter jurisdictional meetings Project scoping meetings Project information meetings Total FOOD & BEVERAGE Council Appropriarion 20 20 20 60 � � �; Expenditure Deta�l 530 � � � � I � 1994 Adopted Budget City of Federal Way, Washington o��g Buvgn ACCOUIVT �! 101-4400-240-543-10 351 SM ALL TOOLS - SHOP Narrative: Small tools and equipment to maintain existing fleet. Item Description Small tools which include: Screw drivers Socket sets Hammers Sharpeaer Gas can �!��PP��riahon 450 Total SMALL TOOLS - SHOP 450 ACCOiJNT # 101-4400-240-543-10 352 SMALL OFFICB APPARATUS Nazrative: Small o,,�ice furniture. Item Description Council A�priation Plan holders 120 Open book shelf 150 File cabinet 450 Total SMALL OFFICE APPARATUS 720 ACCOUNT # 101-4400-240-543-10-411 _ CONSULTING CON Narrative: To perform a Citywide pavement condition rating, ptanned for half the City street each year. This will provide the necessary information for the pavement management system to prioritize the streets for asphalt o►aerrlay. Item Description Council App�opriation Pavement management system 14,000 Total CONSULTTNG CONTRACTS � 14,000 I � 531 Expenditun Detail Ciry of Federal Way, Washington 1994 Adopted Budget Operat�'ng Budger ACCOUNT # 101 FIRST CLASS POSTAGE Narrative: This account is used for overnight delivery of imponant grant applications plans and specifications for projeds and other information. Item Description Council Appropriation First class and express postage 350 Total FIRST CLASS POSTAGE 350 ACCOUNT # 101 240 PER DIEM MEALS Narrative: Cost of ineals while anending meetings, seminars and conferences. Item Description Council Appropriation APWA conference, 2 days 4p Road maintenance management for 1 100 Chamber lunches 50 Meals-10 � $10-Eag'ineering Technician 100 Totai PER DIEM MEALS 290 ACCOUNT # 101-4400-240-543-10-432 LODGING Narrative: Lodging for street program management sta„�`' when attending conferences seminars. Item Description Council Appropriation APWA, 5 ni.ghts, 2 people 340 Road builder conference -1 night x 1 60 Pavement/roadway design, 2 nights, 1 person 100 Total LODGING 500 ACCOUNT � 101-4400-240-543-10-433 PARKING/TOLLS Nairative: Parking feesfor anending coordination, planning and transponation meetings along with other various meetings outside of Federal Way. Item Description Council Appropriation Parking fees Total PARKING/TOLLS Expenditure D�etail 532 � � � 50 "� � 50 �, � � � � I � 1994 Adopted Budget City of Federal Way, Washington optratGtg Budg� ACCOUNT # 101-4400-240-543•10-434 AIRFARE Narrative: This acrnunt is used for airfare expenses far attending conferences. Item Descri�tion Council Appropriation Airfare (APWA) 450 Total AIRFARE 450 ACCOUNT � 101-4400-240-543-10-435 CONFERENCE/SEMINA RE Narrative: Conferences/seminars for street program management. Some courses are necessary to meet state law requirements and cenification. Item DescriQtion APWA conference, 2 x�300 (a150 twice/yr per person) Pavement and roadway design Mid-managers Project management (administration) First-aid/CPR (4 staf fl Herbicide recertification Road maintenance management Flagging certification-2 staff Total CONFERENCE/SEMINAR REGISTRATTON Council Appropriation 600 550 400 150 100 12S 200 100 2,2?S ACCOUNT # 101-4400-240-543-10-437 MILEAGE REIMBURSEMENT Narrative: Mileage reimbursement when City vehicle is not available. Item Description Mileage, approximately 180 miles � 5.28 Total MILEAGE REIMBURSEMENT Council Appropriation 50 50 I � 533 Expenditun Drtail City of Federal Way, Washington 1994 Adopted Budget oFerating sadger ACCOUNT # 101-4400-240-543-10-490 MISC SERVICES dE CAARGES Narrative: Cost associated with film processing, outside photocopying, entargements, reductions and related services or charges. Item Description Film processing PhotocoPYing - enlargements/reductions Total MISC SERVICES & CHARGES Council Approuriation ACCOUNT # 101-4400 240-543-10-492 PRINTING SERVICES Narrative: Priraing public notices for street projects and contracts. Printing various forms, plans and notices for street vacatio»s, utility permits, etc. Item Description Printing-street projects/contracts Printing-forms, plans, permits, etc. Total PRINT7NG SERVICES Council Appropriation 280 150 430 400 500 900 ACCOUNT # 101-4400-240-543-10-497 ASSOCIATION DUES Narrative: This accoura is for various association dues for the street program management division and street division. Item Description Professional engine�rs license-management APWA membership-management American Society of Civil Engineers-street APWA membership-street King County urility council Total ASSOCIATTON DUES Council Appronriation 140 110 140 55 50 495 � � � � � Expenditu� Iktail 534 � � ,� I � 1994 Adopted Budget City of Federal Way, Washington operadng Budget ACCOUNT # 101-4400-240-543-10-520 ROA SVCS/PERMITS-I1VT�GVT Narrarive: Administrative services for King County contract. These services include facility cleaning, road irtspedion, administration/management and other tasks. The overhead perceniage of 2796 is included. T3iese services will be provided through 3/30/94. Item Description King County maintenance contract Total ROAD SVCS/PERMITS-I1VT�GVT Council Avaropriation 10,000 10,000 ACCOUNT # 101-4400-240-597-42-552 INTERFUND CONTRIB-OP Narrative: Transfer to Snow and Ice Fund in suppon of snow and ice removal services. Item Description Transfer Total INTERFUND C0IVTRIB-OPERATTONS Council Anpropriation 75,300 75,300 I � 535 Expenditun Deta�l � � � � � � � � � � �� F � � � � • � � 1994 Adopted Budget � City of Federal Way, Washington Operadng BWdg�t � �� PURPOSE AND DESCRIPTION In the past, this budget accounted for the Street Fund capital projects. These projects aze now budgeted in the TrafFic and Street Capital Project Funds on pages 723 and 729, respectively. Exr�vnrr�xFs BUDGET BY PROGRAM Capital - Traffic Capital - Streets BUDGET BY CATEGORY Interfund Transfers Capital $ 189,980 S 193,409 $ 253,045 $ 0 569,825 247,470 278,529 0 _. .... _...... . ._... .... .. ... _. __ ....__ .. ...... .. ___ . .. _..._.... .. __. _ _ .... __ ..._... . __ .. .. .. .. ___ ... .. ... . _.. _...._ . .... . _ _ _ __ __ __ . .. ... .... .... . .. __ _. ._.. ___ __ __ _ . __. __ ..._ __ .._ .. . . .._ __ . .. _ ...... .. ._. _. . _ __ __ __ _ __ . .. . ... . _ . _ ._. _ _...__ _ __.. . .._ _ _ __ .. ___ .. _. ... ._ .... _. ... .._..._ . . . __ _ .. . ._......_ . TOTAL � �s�;so� �.;; �ao ,874 .. ;S► 531,57�> � ;! ;it. :: $ 0 $ 0 $ 291,842 S 0 759,805 440,879 239,732 0 _ __ ___ . _ __ . . __ _ _ __ _ _ __ __ . _.__ . ...__..... _. . _. _ ..__ __ ___ __ __ _ ....... ... .. ... __ . _ __ _ _ _ _ __ _ _ _ _ . __ . . ....__.. ._ __ .. __ _.. __ _ _ __ _ . . _ __ _ __._ _ __ ..... . _. . __ _ _ ____ __ _ ___ _ __ ...__. ._ _ _ _ _ _ _. _ __ . _ _ _ _ _ _ _ ___ _.. .. TOTAL � '' 7'59,80� � !' 440;8'�� S31 '� ' � ' POSITION INVENTORY 537 There are no positions budgeted in this unit. City of Federal Way, Washington 1994 Adopted Budget Operatbtg Budget ffiGHLIGHTS/CHANGFS In 1994 all capital expenditures for street improvements will be appropriate� in the Arterial Street Fund and Capital Project Funds (see pages 539 and 729). The Street Fund will account exclusively for Public Works operation costs in 1994. PERFORMANCE MEASURES Not applicable at this time. _ _. . _ _ _ . _ Tar�et;;; A�com�65hed ; �ar�an�e . 9� �!4 ' 93 < 9� , �3 9.:� < N/A N/A N/A N/A N/A N/A 538 � 1994 Adopted Budget City of Federal Way, Washington operating suvget � � � I� PURPOSE AND DESCRIPTION The Arterial Street Fund is established by state law to account for the use of state-shared fuel tax revenues dedicated for this purpose. Approximately 329b of the City's fuel tax revenue is allocated to this Fund (the balance is deposited in the Street Fund) and is earmarked for arterial street improvement projects. The City utilized this money for eligible projects authorized in the Transportation Improvement Plan (TIP). The money cannot be used for operating expenditures. SOURCES AND USES ' I99� : U93 I9g� �95�4 �ctual ' Budgeted ! �stunated , AdopEe±� REVENUES AND OTI�R SOURCES Motor Fuel Taz S 543,827 $ 554,925 $ 531,773 $ 540,044 ProjectSpecific Revenue 4,119,335 2,456,390 783,218 0 Interest Earnings 59,061 7,178 62,252 6,776 Transfer-In 0 0 35,000 331,374 Less: Path & Trails 0 (2,775) (2,659) (2,700) TOTAL $ < 4,7Z2,223 $ 3,015 $ 1,4119,5$� $ < 87�,494 > EXPENDITURES AND OTHER USES Personnel Services a 4,355 $ 0 $ 0 $ 0 Supplies 41 0 0 0 Other Services 96,918 � 0 0 0 Interfund Transfer 0 0 1,574,120 700,000 Capital 3,477,217 3,922,403 500,483 8'75,494 TOTAL $'��57'8,�32 �r 3,922,40� ; $ �,{i"l4,�403 � 1,�7�,A4� Revenues Over (Under) Expendihires $ 2,143,692 S (906,685) $ (665,019) $ (700,000) Fund Balance, January 1 Fund Balance, December 31 972,675 $ 2,116,367 $ 906,685 2,116,367 1,451,348 0 $ 1,451,348 $ 751,348 I � 539 City of Federal Way, Washington 1994 Adopted Budget Operatutg Budget POSITION INVENTORY ffiGHLIGHTS/CHANGFS The Arterial Street Fund will be used for all expenditures made for street improvement projects in 1994 The following funds are being allocated towards the following projects: A. Asphalt overlay annual program $875,494 B. Transfers to CIP Funds SR-99 (S 288 to 304) Signal Coordination SR-99 (S 356 to 324) Signal Coordination S 312 (SR-99 to 23 S) S 348 (I-5 to SR-99) S 348 (SR-99 to 1 S) Signal Coordination S 356 (1 S to SR-99) $158,000 140,000 177,000 40,000 30,000 155,000 Sub Total Total . �� $1,575,494 The first two signal coordination projects will be constructed in 1994. Construction of the S 312th Street project will be in 1995. The remaining projects do not have su�cient funds to complete construction. PERFORMANCE MEASURES Not applicable at this time. _ _ _ _ _ _ ___ .._ _ _ _ _ __ _ __ _ _ _ _ _ _.. __ _ __ _ _ . _ _ _ _ __ __ __ _ ___ __ .. __ _ _ __ __ _ __ Target ' Ac+complished : �?`ananc� 93 94 93 ,!! 92 93 92 N/A N/A N/A N/A N/A N/A 540 There are no positions budgeted in this unit. � 1994 Ado ted Bud et B Line- P g y Item Expenditure Department Object Description Doilar Amount � 552 IIV1'FNp ppNPRfg[l!'�ON - OPERAT'fONS 700�ppp � 017iERIIKPROVEMENIS 875.494 TC)TAL AAT6RiAL SPRBEP FUND I � 1,575,494 I � City of Federal Way, Washington 1994 Adopted Budget Operadng Budget ACCOiJ1VT # 102 Narrative: Transfer to CIP FUND - SR 99 tra,,�c signa1288th to 304th. Item Description Total IIVTERFUIVD COIVTRIB-OPERATTONS INTERFUND CONTRIB-0PERATIONS Council Appropriarion 158,000 158,000 ACCOUNT �{ 102-4300-527-597-42-552 INTERFUND CONTRIB-OPERATIONS Narrarive: Transfer to CIP fu»d - SR 99 tra„�ic signa1356th to �24th. Item DescriPtion Council Appropriation Transfer � 140,000 Total INTERFUIVD COIVTRIB-OPERATIONS 140,000 A # 102-4400- OTHER IMPROVEMENTS Narrative: � Overlay program 1994. Item Description Council Appropriation Overlay program 875,494 Total OTHER IMPROVEMENTS 875,494 ACCOUNT # 102-4400-519-597-42-552 INTERFUND CONTRIB-OPERATIONS Narrative: Transfer to CIP fund - S 34&h pmject. Item Description Council Appronriarion Transfer 40,000 Total IIVTERFUND CONTRIB-OPERATIONS 40,000 Expenditure Detail 542 1994 Adopted Budget City of Federal Way, Washington ��8 B� I � I � ACCOUNT # 102 INTERFUND CONTRIB Narrative: Transfer ro CIP fund - S 356TH St Ist Ave to SR 99 project. Item Description Council Aunropriation Transfer 155,000 Total INTERFUIVD COIVTRIB-OPERATIONS 155,000 ACCOUNT # 102-4400-523-597-42-552 INTERFUND CONTRIB-OPBR Nartative: Transfer to CIP fund - S 312th project. Item Description Transfer Total INTERFUIVD COIVTRIB-OPERATIONS Council App�opriation 177,000 17�,000 ACCOUNT # 102-4400-524-597-42-552 INTERFUND CONTRIB-OPERATIONS Narrarive: Transfer to CIP fund - S 34&h lst Ave to SR 99 project. Item Description Council Appropriation Transfer 30,000 Tota11NTERFUND COIVTRIB-OPERATTONS 30,000 543 Expenditun D�ttall � � � �� o , �• � �' � �� ;� � � � �" � � �� ' 1994 Adopted Budget City of Federal Way, Washington Operadng Budget PURPOSE AND DESCRIPTION The real estate excise tax is levied on all sales of real estate, measured by the full selling price, including the amount of any liens, mortgages and other debts given to secure the purchase. The state levies this tax at the rate of 1.28%. In 1990 and 1992, the Legislature made a number of changes in the locally imposed real estate excise tax. For some cities and towns that are required to or have chosen to plan under the Growth Management Act (Federal Way is required to do this), new language was inserted regarding the first quarter percent of the tax. These cities and towns were also given the option of levying a second quarter percent to help defray the costs of implementing the Growth Management Act. For Federal Way, the requirement is that the first quarter percent must be spent solely on capital projects � that are listed in the capital facilities plan element of the City's comprehensive plan. Federal Way has adopted and relied upon its interim capital facilities plan (CFP) element as the foundation for allocating these funds to debt service for qualified projects. The definition of "capital projects" includes but is not limited to: Those public works of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems; traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law enforcement facilities; fire protection facilities; trails; libraries; administrative and judicial facilities, etc. SOURCES AND USFS REVENUES AND OTHER SOURCES Real Estate Excise Tax Interest Earnings � �' I� TOTAL EXPENDITURES AND OTHER USES Interfund Transfer Capital TOTAL $ 729,286 $ 708,000 $ 642,000 � 648,420 16,855 9,204 6,686 6,753 _ _ _ _ .. ___ . $ ?4b,14� $. 71'1,2�4. � �48,686 $ > �55,173 $ 701,412 $ 648,283 $ 723,693 $ 654,638 28,337 168,582 0 0 �' 729,7"4� $: S]:6,865 >� 72�,69� 9► i 5�4,638 I � 545 City of Federal Way, Washington 1994 Adopted Budget Operatt�eg Budget Revenues Over (Under) Expenditures � 16,392 � (99,661) $ (75,007) � 535 Fund Balance, January 1 112,115 99,661 128,507 53,500 Fund Balance, December 31 a 128,507 $ 0 a 53,500 $ 54,035 HIGHLIGHTS/CHANGFS This budget includes an operating transfer to the Debt Service Fund to help prefund the debt service on the 1990 G.O. Bond Issue (Golfun Property -$409,255) and the 1991 G.O. Bond Issue (Evergreen Airstrip site purchase - $245,383). PERFORMANCE MEASURES Not applicable. 546 � 1994 Adopted Budget By Line-Item Expenditure � Department Object Des�xiptioa Dollar Amount 552 INTBRPIJND TRANSFER �� CO�PCSPTl'61tTOTAI. 654.638 � I � I � � � �� O , �• � � � � � � � 1994 Adopted Budget City of Federal Way, Washington Operadng Budget PURFOSE AND DESCRIPTION � I� I � The real estate excise tax is levied on all sales of real estate, measure� by the full selling price, including the amount of any liens, mortgages and other debts given to secure the purchase. The state levies this tax at the rate of 1.28%. In 1990 and 1992, the Legislature made a number of changes in the locally imposed real estate excise tax. For some cities and towns that are required to or have chosen to plan under the Growth Management Act (Federal Way is required to do this), new language was inserted regarding the first quarter percent of the tax. These cities and towns were also given the option of levying a second quarter percent to help defray the costs of implementing the Growth Management Act. For this second quarter percent of the real estate excise tax, "capital project" means: those public works projects of a local govemment for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement of pazks. The acquisition of land for pazks is not a permitted use of these funds, but there aze grandfathering provisions similar to those which accommodate the City of Federal Way's debt service for its qualified projects funded under the first quarter percent. " SOURCE AND USFS 1992 2993 I993 i994 !. ' ActuaE ' l�udgeted F.�tnmated : �S,d�pt+e� REVENUES AND OTI�R SOURCES Real Estate Excise Tax $ 728,818 � 708,000 $ 642,000 $ 648,420 Interest Earnings 14,664 9,204 5,818 6,753 _ _ _ _ __ _ _ _ _. _ __ . . ___ TOTAL $: 743,482 � 917,�04 $ b47;818 �; b55,173 ; EXPENDITURES AND OTI�R USES Interfund Transfer $ 729,749 $ 791,762 $ 695,530 $ 654,638 _ _ __ ._ _ _ _ _ _ _ . ._ _ _ ___. _ .. ... . __ . .. _ _ _ ___ _ _ .. _ ...... .._. ... ... _ _ _ _ . ___. . _ _ __. . . . . . ._ _ . .... . ..... ....._. _... __ _ _ _ ___ _ _ _ . .__ _ . __ . __ ..._ _ _ __ _ ... . . .._ .. _...... . _ _ .. _ _ _ _ _ ........ . . __ . __ . . . _ _ _ .. ... . .. __ . . .__ _........ TOTAL $ 729 ;�; �91 ,762 i $ 695 � ; ��A,�$ ;: Revenues Over (Under) Expenditures Fund Balance, January 1 Fund Balance, December 31 $ 13,733 $ 87,479 $ 101,212 $ (74,558) S (47,712) a 535 74,558 101,212 53,500 0 a 53,500 $ 54,035 I � 549 City of Federal Way, Washington 1994 Adopted Budget Operatbeg Budget HIGHLIGHTS/CHANGFS This budget includes an operating transfer to the Debt Service Fund to help prefund the debt service on the 1991 G.O. Bond Issue (Evergreen Airstrip site purchase). PERFORMANCE MEASURES Not applicable. ; , Targe� Accornplr�hed Y�nanc� ; 93: 94 l3 9Z: 93 �Z N/A N/A N/A N/A N/A N/A 550 � � � I � 1994 Adopted Budget By Line-Item Expenditure Department Objxt Descriptioa Dollar Amount 552 IMERFUND TRANSFER COST Cffi�18RTOTAi. 654,636 654,638 I � � �� L� �' � � � � �'� � � � � � � �• � � � �� 1994 Adopted Budget City of Federal Way, Washington Operndng Budget PURPOSE AND DESCRIPTION The program provides the services necessary to collect, dispose and/or market solid waste and recyclables � in a convenient, consistent, cost effective and customer responsive manner. The program is designed to meet the state and county diversion rate of 65�'o by the year 2000. � Program components include the following: manage the Solid Waste and Recycling Collection contract with Federal Way Disposal, manage the Solid Waste Reduction and Recycling Program, maintain the recycling volunteer program, fund the litter control program, provide a wide range of educational ', � information form brochures to SPIRTT newsletter inserts, educate businesses and residents on recycling practices, composting, yard waste disposal and waste re�iuction. SOURCFS AND USFS REVENUES AND OTHER SOURCES Refuse Collection Fees CPG Grant Interest Earnings Transfer-In Miscellaneous TOTAL � � I � EXPENDITURES AND OTHER USES Personnel Services Supplies Other Services Interfund - Residual Equity Interfund Services Contingency/Reserve Capital TOTAL Revenues Over (tJnder) Expenditures Fund Balance, January 1 Fund Balance, December 31 $ 0 $ 94,065 $ 131,915 $ 126,000 0 150,514 120,000 0 0 0 3,727 3,764 122,722 0 0 0 0 0 0 11,888 $; 122;72Z $ 2A4,57� ; $ 255,�42 �:. ; 141,�52 ;; $ 0 $ 50,604 $ 44,894 $ 60,254 0 1,642 2,568 6,165 0 225,350 218,515 103,625 0 388 336 340 0 13,482 13,805 10,299 0 233 0 0 0 39,000 0 0 _ ___ __ _ _ __ _ _ $ ' > 0 � 330,694 ' $ �84,11� � �.80��3 $ 122,?22 $ (86,120) a (24,476) $ (39,031) 0 113,159 122,'722 98,246 $ 122,722 S 27,039 $ 98,246 $ 59,215 I � 553 City of Federal Way, Washington 1994 Adopted Budget Operadng Budget EXPENDITURES BUDGET BY PROGRAM Solid Waste/Recycling BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund - Residual Equity Interfund Services Capital Contingency/Reserve S 0 $ 330,699 $ 280,118 $ 180,683 __ _ __ ... _ _ _ __ __ _ . .__ .__ .. ..... __ _ _ __ . ._ ._ _ ..____ __ __ .._ _ _ _ _ .. _._ __ _ _ _ _ __ _ _ _ _ ... ._...... .___ _ _ _ __ _ _ __ . ..__ _.. . ..._ ... .._. ._ . . . TOTAL $ 1� $ ; 330�599 ;$ 2$O � ;;:1$Q ;; � 0 $ 50,604 a 44,894 $ 60,254 0 1,642 2,568 6,165 0 225,350 218,515 103,625 0 388 0 0 0 0 336 340 0 13,482 13,805 10,299 0 39,000 0 0 0 233 0 0 _ __ _ _ _ _ _ _ _____ . . ...... _ _ TOTAL �► 0 $ > 3�0;699 $ 2$0,1i8 ; � ;:1�O,C►83 ; POSITION INVENTORY Total Solid Waste/Recycling 1.10 1.20 ffiGIiLIGHTS/CHANGFS 1994 will concentrate primarily on waste reduction recycling in businesses and multi-family complexes. In addition, improving drop center services offered through Federal Way Disposal will be a priority. A contractor will be hired to contact the businesses in Federal Way that have not yet been contacted by the City regarding recycling and waste reduction. The Solid Waste and Recycling Coordinator will conduct an outreach effort within supermazkets and multi-family complexes.. The following projects will not be undertaken: Spring Clean Litter Clean-Up, Spring and Fall Collection Events, Federal Way Disposal Audit and Rate Study, Multi-Family Recycling Workshops and Chipping Events. Consequently, the drop center and litter pick-up programs will be expanded to provide for these services. 554 Surface Water Manager 0.00 0.10 48 $ 4,649 $ 5,882 Solid Waste/Recycling 1.00 1.00 25 2,635 3,334 Coordinator 0.10 0.10 21 2,388 3,021 Administrative Assistant II � � 1994 Adopted Budget City of Federal Way, Washington Oper�lieg Budget Fewer materials will be develope� for single family residents in 1994. However, the program will � continue to produce SPIRI'r inserts and will distribute materials develope�i in 1993. Material developed in 1994 will be distributed with utility bills or through the Federal Way School District. � PERFORMANCE MEASURFS � � � I� I� One business day response to inquiries. Reduce missed collection complaints to 1.5 %. Expenditures stay within adopted budget. Percent reduction in complaints. Site visits to businesses. I � 555 � � � � � � �` � � � � � � �• � � � � �' � � � � � �� 1994 Adopted Budget By Line-Item Expenditure Department Objax Desc�iption Dollar Amount I10 SAIARIFS g WAGES q$,�6 111 TEMpO(tAItY HEI,P 3 33g 1+OTAI. SAI.ARi� qg,?36 210 EMpIAYEE PSNSIONS �,.pq 211 EMPL BENEFCf COPTfRIB (MEB1� 2,3g7 213 MBDICARE CONIRIBUT[ON � 214 DLSABILIIY/SURVNOR � 220 INDUS INS R MED AID 209 210 UNR.MPiAYMEM'COMPENSATION 1,QS5 2S0 HEALIHINSURANCEPRF,M Z106 2S1 DENfALINSURANCE qy'/ TaTAL E�ISFl15 17,018 330 OFF(CBS[)ppt� �p 311 BOOKS MApS dc pER[ODICAIS �p 312 �RF�AOPPRSUPPLIES 5.6� mrr►r, surru�c 4i� 410 PROF�SSIONAL SBRVICBS Sd,'76p 431 CONSULI7NG OON1itACfS Z'/,ppp 472 B�JLK CLASS M)SfAGB 3,745 431 PER DIEM/MSAIS Zpp 432 LODGING �p 433 PARKING/POLIS lyp 435 (:ONFER/SEMINAR REGIS �5p 137 MILEAGS REIMBURSEMEM' 3pp 490 MISC SSRVICBS k CHARGES qpp 492 PRIM7NG SFRVICES 16,pn 497 ASSOCIA170N D(JES � TOTAL S6RVICES d� CHARGE4 lUfi,pS 561 INPERFUND - RESmUAI, EQUIfY 3qp TOTAL INIERRUND. R&SIDUAL EQUITY 340 914 DATA PROC SVC - INTERFUND $p;{q 9l5 DP INIERFUND SVC - REPLAC6 513 9DU COMMUNICATIONSSVC-1NTERFUND 1,311 921 COMM IMERFUND - REPIACE ?qq 950 PURN/FACSVC-1MERFUND 3,112 951 FURN/FAC 1NTERRUND SVC - REPIACS q36 960 [JAB/AUI�OINSURANCB-IMERFUND ],'f% 990 SUPPORTSVC-INTERFUND g37 991 SUPPORTSVCINTERFUND-REPIACS 16 TOTAL iM'BtFUND SSRVICf� 1q299 COSf (:BIYPER TOTAI. 18Q683 I � I � City of Federal Way, Washin 1994 Adopted Budget operating Budget ACCOUNT # 106 TEM PORARY AELP Narrative: Temporary help for the preparation of documents and for special projects (20 weeks at 4 hrs and 1 Z weeks at 24 hours) at $9.07 rncludes FICA). Item Description Temporary help Total TEMPORARY HELP Council Appropriation 3,338 3,338 ACCOUNT # 106 3200 OFFICE SUPPLIES Narrative: O,,�ice supplies for the solid waste and recycling program. Item Description Office supplies Total OFFICE SUPPLIES Council Appropriation 250 � ACCOUNT # 106-3200-000-537-10 311 BOOK MAPS, & PERI Narrative: Reference materials for ihe solid waste/recycling pmgram. Item Description Waste Age magazine subscription Resource Recycling Magazine subscription ASTSWMO conference proceedings book BIOCYCLE conference proceedings book Total BOOKS, MAPS, & PERIODICALS Council Appropriation 45 SO 80 75 ZSO ACCOUNT � 106 3200-000-537-10 312 OTAER OPER ATING SUPPLIES Narrative: Volunteer� newsletter stationery supplies, recycling bins and supplies for in store displays manned by sta„�: Item Description Stationery for 3 volunteer newsletters Parks recycling bins (6 sets (g� �501set) In-store display supplies (6 � $15) Supplies for litter control Total OTHER OPERATING SUPPLIES Council Appropriation 75 1,500 90 4,000 5,665 Expenditure Detail 558 1 � I� I � �� I � 1994 Adopted Budget City of Federal Way, Washington ope,�tng srrvga ACCOUNT # 106-3200-000-537-10-410 PROFESSIONAL SERVICES Narrative: Contractor for liner control in right of ways. Item Description Dump fees Vadis contract Total PROFESSIONAL SERVICES Council Aroropriation 11,860 42,900 54,760 ACCOUNT # 106 3200-000-537-10-411 CONSULTING CONTRACTS Narrative: Contractors to provide recycling outreach services for 1,200 businesses. Item Descri�tion Business recycling outreach services Total CONSULTTNG CONTRACTS Council Appropriation 2'7,000 27,000 ACCOUNT # 106-3200-000-537-10-42Z BUL C LA S S POSTAGE Narrative: Postage for mailing the residential information packet (announcing the drop center deNeloped in 1993). Item Descriprion Postage (35,000 � a.107) Council Appropriarion 3,745 Total BULK CLASS POSTAGE 3,745 ACCOUNT # 106-3200-000-537-10-431 PER DIEM MEALS Narrarive: Cost of ineals while attending two conferences (Association of Oregon Recyclers and Washington State Recyclers Association) Item Descrietion Council A�nropriarion Association of Oregon R�yclers lu WA State Recyclers Association 75 Total PER DIEM MEALS r �'� I� 559 Expend ttun Dttail City of Federal Way, Washington 1994 Adopted Budget Operadng Budget ACCOUNT # 106-3200-000-537-10-432 LODGING Nartative: Lodging while attending c�onferences. Item Description Council Appropriation Association of Oregon Recyclers-spring � 35 Association of Oregon Recyclers-fall 175 WA State Recyclers Association 140 Total LODGING 350 ACCOUNT # 106 PARKING/TOLLS Narrative: Parking costs while anending meetings and conferences. Item Description Council �pprooriation Parking fees (20 � $6) 120 Total PARKING/TOLL.S 120 ACCOUNT �/ 106-3200-000-537-10-435 CONFERENCE/SEMINA REGISTRATION Narrative: Registration for three recycling rnnferences. Item Description WA State Recyclers Assocation-annual Association of Oregon Recyclers-fall Association of Oregon Recyclers-spring Total CONFERENCE/SEMINAR REGISTRATION Council Appropriation 175 12S 50 350 ACCOUNT � 106-3200-000-53?-10-437 MILEAGE REI MBURSEMENT Narrative: Mileage while anending meetings and conferences. Item Descri,ption Council Appropriation Approzimately 1,000 miles � $.28 300 Total MILEAGE REIMBURSEMENT 300 Expenditun Detail 560 �� I � I �) � � � � I� 1994 Adopted Budget City of Federal Way, Washington ope,rrd�eg Budga ACCOUNT # 106 � MISC SERVICES dc C HARGES Narrative: Booth registration for education booths at Family Fest, business recycling shows and environmental fair. Wheeled case for educational recycling display. Item Description Booth registration (3 (� S50) Wheeled case for recycling display Total MISC SERVICES & CHARGES Council ApQrgpriation 150 250 ,� ACCOUNT �l 106-3200-000-537-10-492 PRINT7NG SERVICES Narrative: Printing of the annual report and SPIRIT insens. Material for single family, mu&i family and commercial recycling information. Item Descriation Annual report (S (� S20) SPIRIT inserts (4) Single family recycling material Multi-family recycling material Commercial recycling packets (500 � $3.75) Commercial business window stickers (800 (g� � 1.50) Total PRINTING SERVICES Council Appropria�on 100 10,000 2,400 500 1,875 1,200 16,075 ACCOUNT # 106 3200-000-537-10-497 ASSOC DUES Narrative: Annual association dues. Item Description WA Organic Recycling Council Association of Oregon Recyclers WA State R�yclers Association Total ASSOCIATTON DUES Council Appropriation 125 SO 150 325 I � 561 Expenditun Drta�l � � � � � � � � � � � o , �• � � � � � � � � � 1994 Adopted Budget City of Federal Way, Washington OperatLeg Budget PURPOSE AND DFSCRIPTION Through March 31, 1994, King County Public Works Department, the City of Federal Way and Federal Way Water and Sewer District are providing snow and ice removal and control services to the City. A private contractor will be solicite� for the remainder of 1994 to maintain the current level of service of four trucks. SOURCFS AND USES ! 1�92: ! 1993 199�3 < 1�4 ; Actuat' Budgeted Estunaf,eci ! �ld�pfe+� REVENUES AND OTI�R SOURCES Transfers-In $ 0 $ 0 S 0 $ 75,300 _______ _ _ __ __ _ TOTAL $ ' 0 $ ` 0 ` $ 0 $ ' ?5,31l� EXPENDITURES AND OTI�R USES Other Services S 0 $ 0 $ 0 a 75,300 TOTAL � 0. � : 8 ; �. U . � 75,� ;; Revenues Over (LJnder) Expenditures $ 0 $ 0 � 0 $ 0 Fund Balance, January 1 0 0 Fund Balance, December 31 $ 0 $ 0 $ 0 0 0 $ 0 563 City of Federal Way, Washington 1994 Adopted Budget Operudng Budget HIGHLIGHTS/CHANGES This Fund was created in 1994 to account for the snow and ice removal funding and carryover from year to year. Street Superintendent supervision will improve responsiveness and provide better allocation of work. PERFORMANCE MEASURFS Number of trucks with drivers available when snow or ice is on the ground. 564 � 1994 Adopted Budget City of Federal Way, Washington Operating Budget � � � � Fvrm: i2o : � PItOGIt:AM: 1800! ' I DEPARTMENT: _ , ` J SIBLE NtANA�ER: ths, and Trails Reser�� Fund ; ty-Wide iICS PURPOSE AND DESCRIPTION The Paths and Trails Reserve Fund was established in compliance with state law. Its purpose is to accumulate unexpended proceeds of the motor vehicle fuel tax receipts which are legally restricted to the construction and maintenance of paths and trails within City street rights-of-way. One-half percent (0.5%) of these proceeds aze restricted for these purposes. This fund must transfer such accumulated receipts back to a street construction/maintenance-oriented fund when specific projects have been define�. SOURCFS AND USFS 1.992 I.993 1993 1994 Actual ' Budgeted ; Estimated:: Adopfe� � � I � I � I � REVENUESAND OTHERSOURCES Motor Fuel Taz S 8,578 $ 8,711 $ 8,342 $ 8,481 Interest Earaings 0 0 665 742 TOTAL $ 8,578 � 8,7'11 � > 9,007 $ , �,2�3 EXPENDITURES AND OTHER USES Interfund Transfer $ 0 $ 0 $ 0 $ 0 Capital 0 2$,132 0 0 ___ _ TOTAL $ Q� 28;132 $ 4�' U. ' Revenues Over (Under) Expenditures $ 8,578 � (19,421) $ 9,007 $ 9,223 Fund Balance, January 1 10,818 19,421 Fund Balance, December 31 � 19,396 � 0 $ 19,396 28,403 28,403 � 37,626 I � 565 City of Federal Way, Washington 1994 Adopted Budget Operatirtg Budget ffiGHLIGHTS/CHANGES None. PERFORMANCE MEASURES Not applicable. _ ___ _ _ _ __ __ _ _ _ _ . _ _ _ _ __ __ __ _ _ _ Ta�rgeE ; �C�ompt�shed : ��t i�nc� 93 ' 94 ! 93 ' 92 ; 4� 92 N/A N/A N/A N/A N/A N/A � 566 � 1994 Adopted Budget City of Federal Way, Washington Operadng Budget � � � � � I� � � � PURPOSE AND DESCRIPTION The Surface Water Management Division is responsible for the comprehensive management of the City's natural and manmade surface water systems. This involves protecting developed and undeveloped properties from flooding, runoff and water qualiry problems while continuing to accommodate new residential and commercial growth. The SWM Division also promotes the preservation of natural drainage systems, protection of fishery resources, and wildlife environment. The SWM Division provides all of the surface water related services to the City of Federal Way. These services are providetl in the form of the following progratns: Administration/Engineering Services, Water Qualiry, and Maintenance Services. Capital projects are budgeted in the Surface Water Management Capital Project Fund (see page 705). SOURCES AND USFS Interfund Transfer Interest Earnings Miscellaneous REVENUE AND OTI�R SOURCES User Fees �� EXPENDITURES AND OTHER USES Personnel Services Supplies Other Services Intergovernmental Interfund Transfers Interfund - Residual Equity Interfund Services Capital Contingency TOTAL 1.99z ' 199� ! 1993 , 1994 : Actual ; BudgeEed ; �ated > - Adopf� ; $ 2,516,051 $ 2,531,111 $ 2,531,111 � 2,592,726 457,185 457,185 457,185 203,757 70,631 32,515 78,444 36,354 193,143 0 0 0 _ _ _ . _ _ _ _ .... _ _ __ __ _ _____. _ _ .. .._ _ _ _ __ _ _ . ...._ _ __ _ _ _ _ __ _ ___ _ _ _ _ ._ _ _ _ . _. _ _ _ _. _ _.._ ___. __ _ __ _ _ __ _ _ �► ; 3„Z37,�►10 � 3,02ii;8fi ; � �,QG6,7� � ; 2,�32,�3�' $ 196,597 $ 500,239 $ 451,016 $ 513,670 40,932 53,975 56,826 52,300 204,179 337,914 259,128 295,438 462,001 111,ZS0 106,000 143,240 2,040 0 2,372,600 2,293,400 0 32,289 44,741 61,634 378,828 687,576 540,399 226,768 191,164 2,439,000 95,100 0 0 9,562 0 9,425 $ ,1,�75,'T4]. � �,171;805 ; $ 3;9�25,8�:(� $ ;�,�95,87� � 567 City of Federal Way, Washington 1994 Adopted Budget Operadng Budget 199Z 1993. �.99� < 1494 ; . Actual Budgeted ' Estimated Adopte� Revenues Over (Under) Expenditures $(1,761,269) $ (1,150,994) $ (859,070) $ (763,038) Fund Balance,January 1 788,737 2,136,174 2,550,008 1,690,938 Fund Balance, December 31 $ 2,550,008 � 985,180 $ 1,690,938 $ 927,900 EXPENDITURFS BUDGET BY PROGRAM (1993/1994) City-wide Surface Water Management TOTAL BUDGET BY DIVISION Administration/Engineering Services Water Quality Program Maintenance Capital Projects BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund Transfer Interfund - Residual Equity Interfund Services Capital Pay for Performance TOTAL �9� : 1993 1993 <19�4 ; Actual Budgeted ; EstunaEed Adopfed ; $ 0 $ 9,562 S 0 � 9,425 1,475,741 4,162,243 3,925,810 3,586,450 _ _ _ __ __ _ __ __ _ __ _ __ $<i,4?S,74I $ 4,17I,$(i5 » $ 3;925;$la $ 3�595 � 731,280 $ 1,033,089 � 909,466 $ 682,448 576 84,571 74,774 107,256 371,940 615,148 568,970 512,771 371,945 2,439,000 2,372,600 2,293,400 __ _ __ _ _ _ _ $ ,1,475,741 $ 4,17I,80� ' $ 3.925 $ ; 3,S9S,.�7� ,. $ 196,597 a 500,239 $ 451,016 $ 513,670 40,932 53,975 56,826 52,300 204,179 337,914 259,128 295,438 462,001 111,250 106,000 143,240 2,040 0 2,372,600 2,293,400 0 32,289 44,741 61,634 378,828 687,576 540,399 226,768 191,164 2,439,000 95,100 0 0 9,562 0 9,425 TOTAL $ ;�,4'75,'14I $! 4,17�,$OS $ 3,925,81.4 $ �,595,8'15 ' 568 1994 Adopted Budget City of Federal Way, Washington Operadng Budget POSITION INVENTORY Surface Water Manager SWM Project Engineer SWM Quality Program Coord SWM Maintenance Supervisor Engineering Technician Maintenance Worker II Maintenance Worker I Administrative Assistant I Total Surface Water 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 10.00 0.90 1.00 1.00 1.00 1.00 1.00 3.00 1.00 9.90 48 43 39 36 26 24 20 18 $ 4,649 4,110 3,723 3,458 2,701 2,571 2,329 2,217 a s,ss2 5,200 4,711 4,374 3,420 3,253 2,947 2,806 HIGHLIGHTS/CHANGES The 1994 operating budget is $1,302,475 and the capital budget is $2,293,400. 1994 revenues aze projected to be $2,832,837, primarily generated through SWM fees. 569 City of Federal Way, Washington 1994 Adopted Budget � Operatl�tg Budget PURPOSE AND DESCRIPTION The Administration function provides the overall management and operation of the Surface Water Program including the preparation and management of the Department's budget; coordination of the billing and collection process; supervision of administrative, engineering, and maintenance staff; coordination and management of employee training; and management of Capital Improvement studies and projects. Interfund services include Internal Service Fund charges (telephone, computers, building rent, insurance, equipment) as well as the development of the GIS system. The Engineering Services function is responsible for the design, construction, and inspection of public surface water capital improvement projects through the management of in-house staff, contracted consultant services, and construction contracts. The program includes coordinated review, approval, and permitting of private surface water development projects. The staff also provides personal service to City residents who need assistance in resolving drainage problems. The Engineering Services function will also establish and update Ciry surface water management codes and regulations. ERPENDI'TURES BUDGET BY PROGRAM Citywide Surface Water Management BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Interfund - Residual Equity Interfund Services Capital Pay for Performance $ 0 $ 9,562 $ 0 $ 9,425 � 731,280 1,023,526 909,466 673,023 TOTAL � ! 731;?.8Q $ ; 1,033,Q88 � 909,� � %68�,448 � $ 138,310 a 207,520 6,904 3,825 18,638 7,064 183,443 85,250 0 32,289 378,828 687,578 5,157 0 0 0 0 9,562 0 9,425 TOTAL ` $ ;?31,�$0 $ ', �,033,088 $ 9119,46G ` � 68Z,4� ' 218,073 $ 225,278 5,240 4,965 21,013 11,138 80,000 143,240 44,741 61,634 540,399 226,768 � � 570 � I � 1994 Adopted Budget City of Federal Way, Washington operadng Budgee � POSI1'ION INVENTORY � � � HIGHLIGHTS/CHANGFS � A reduction of Kin Coun 's chaz e for utili billin and collection services results in a savin s of g tY g tY g g � $5,250. A savings of $77,200 is realized by eliminating Public Works' interfund charge to Surface Water Management for "Administrative" and other miscellaneous functions. PERFORMANCE MEASURES � � I � I � Meet Department of Community Development's schedule for review of private development projects. Provide 4 hour turn-around time in providing plans, maps, etc. from the City's files. Monitor building permits aad associated Certificates of Occupancy to continually update billing database. Provide knowledgeable response to complaints and inquiries within one working day of receipt. Meet Department of Community Development's schedule for review of private development projects. I � 571 Surface Water Manager 1.00 0.90 48 $ 4,649 S 5,882 SWM Project Engineer 1.00 1.00 43 4,110 5,200 Engineering Technician 1.00 1.00 26 2,701 3,420 Administrative Assistant I 1.00 � 1.00 18 2,217 2,806 Engineering Total 4.00 3.90 � � � � � � � � � � � � � � � � � � � � � �• � 1994 Adopted Budget By Line-Item Expenditure Department Object Descxiption Dollar Amount iio snt.nRms ec ww�Es lil TF,MPORARYf�.L.P 120 OVBR'I7ME&SPECW. TOTAI. SAI.AAiMB 210 EMPLOYES PENSIONS 211 HMPL 66NSFfI' COM'RIB (MF,Bf) 213 MEDIG\RECONfRffiL1SON 21� DLSABllIPY/S[JRVNOR 220 INDUS iNS & MED AID 1A0 UNEMPLOYMRNf COMPENSAT[ON 2S0 HEAI.TFI INSUItANCE PREM 2S3 DENTALINSURANCB mrr►�, s$Nenrrs 310 OFFICESUPP(IES 311 BOOBS MAPS & PERIODICALS 312 01iiEROPERSUPPI.1ffi 351 SMALLTOOLS-SHOP 352 SMALLOFFICEAPPARA1lJS 354 M1NOR EQUIPMFNT- MLSC mr,w surrraes 431 PER DtEA�/MBAiS 433 PARKIN6/POLIS 435 UUNIFrER/SEMINAR REC3LS 437 MILFAGE REIMBURSEMENT 49t PRIMYNGSBRVICBS 471 ASSOCIA'ITON DUES 499 IMMUNIZATION CHARGS TOTAL S6RVICE4 A� CBARGES 519 MLSC PROFFSSIONAL SVCS • INTGOVl' 520 ROADSVCS/PERMRS[KfGOVT TOTALINTERGOVERNMENTAL 561 IDR'ERF[JND - RFSIDUAL EQUffY TOTAL Q�TOtRUND • AESIDUAL EQUITY 914 DATAPROCSVC-II�T'ERFUND 915 DP INIERFUND SVC - RHPIACE 918 ENG/CONSIRSVC-INfERFUND 919 ENC3/CONSTRSVC-REPI.ACE 9D0 COMMUMCATIONS SVC • INTERFUND 921 COMM INTERFUND - REPIACE 950 PURN/FACSVC-INIBRFUND 951 FURN/PACINIERFUNDSVC-REPLACE . 954 VEFUF,QUIP RML SVC - INTFND 955 VEHIEQUIp RN1L IN'TFND - REPLACE 960 tJAB/AUTOINSURANCE-INTERFUND ' 990 SUPPORTSVC-INTERPUND 991 SUPPORT SVC 1NTERFUND - REPLACE 1�DTTAL IN!'ERF'UND S6RVICFS D COST CSIV7'ER 7�01'AI. . �,� . .� v :. • �as ' OSO CONI7NGENCY/RESERVEALLOC.ATION COSP CBP11'FR 1'OTAI. rn.oas 2,400 b000 �� 9,206 � ZS99 543 �� 1],858 3,383 7,800 500 1,]1S 340 900 300 288 ]ZO 4715 100 3,135 � 1,500 811.000 63.TA0 61,634 $138 � �� sll ]3,116 3,061 12,451 �� 14,643 41,997 17,959 $374 ],016 R425 �� ai.a� a�s 17,138 143,7A0 61,634 226,768 673,073 9,4?S City of Federal Way, Washington 1994 Adopted Budget Operadng Budget ACCOUNT � 140-3100-620-542-41-111 TEMPORARY AELP Narrative: Temporary o,,�ice suppon sta,,�`' and/or interns for special projects and progra�ns based on historical need $10/hour � 8 hours per day x S days per week (6 weeks). Item Description Temporary office/intern help Total TEMPORARY HELP Council Appro�riation 2,400 2,400 ACCOUNT �+ 140-3100-620-542-41-120 O VERTI M E PAY Narrarive: O►�rtime for non-exempt support sta�`' to meet .project deadlines and assist sta„�`' during emergency and/ar extreme storm events. Item Descriptioa Overtime Overtime pay for engineering staff Total OVERT7ME PAY Council Appropriation 250 750 1,000 ACCOUNT # 140-3100-620-542-41-310 O SU PPLIE S Narrative: � General o,,�`'ice supplies for the surface water management division. Supplies include pens, pencils, paperclips, staples, etc. Budget based on $250/person/year for o,�fice personnel. and $75/personfyear for field personnel. Item Descri,ption Management/office personnel - 6 (� $250 Field/maintenance personnel - 4 � $75 Total OFFICE SUPPLIES Council App�opriation 1,500 300 1,800 ACCOi7NT # 140 BOOKS, MAPS, & PERIODICALS Narrative: � Professional and technical publications, maps, engineering manuals needed for surface water engineering sta,,�: Item Description Office personnel NW Environmental Compliance Report HSPF users publication Total BOOKS, MAPS, & PERIODICALS Expenditure Detail 574 Council Appropriation 150 �o 100 �� i � I �!, .� � � � � � � � � 1994 Adopted Budget City of Federal Way, tiVashington Operadi+s B+rdsa ACCOUNT � 140-3100-620-542-41-312 OTATsR O PERATING SUPPLIES Narrative: 35 mm film for o„�`'ice and field sta,,�`', capital projects, water quality violations, etc. Supplies for the engi»eering services program. Item Description 35mm film Computer dislc storage cabinets Drafting supplies Coveralls Hanging file strips for drawings Haaging file dividers Storage folders for retention/detention files Computer disks Total OTHER OPERATTNG SUPPLIES Council �ppropriation 400 100 150 75 100 50 150 100 1,125 ACCOUNT # 140 3100-620-542-41-351 SMALL T100 - SAOP Narrative: Small tools needed by engineering services personnel. Item Description 300 foot engineers tape One (1) engineers hand level Me�hanical distance measuring wheel Three (3) folding rules Total SMALL TOOLS - SHOP Council Appropriation 100 75 150 15 � ACCOUNT � 140-3100-620-542-41-352 SMALL OFFICE A PPARATUS Narrative: Purchase of one filing cabinet for surface water management division's records. Item Description Council App�priation One (1) 5-drawer filing cabinet 9 � Total SMALL OFFICE APPARATUS � I � 575 Expenditun Iktail City of Federal Way, Washington 1994 Adopted Budget operating sudger ACCOIJNT # 140 3100-620-542-41-354 MINOR EQUIP-MISC Natcative: O,,�Sce equipment to support the Administrative Assistant. Item Description Council ApproDriation Date stamp 50 Transcriber ' 250 Total MINOR EQUIP MISC 300 ACCOUNT � 140-3100-620-542-41-431 PER DIEM MEALS Narrative: Meals for surface water management personnel while anending conferences and seminars. Item Description Council Appro 'cmation SWM conferences/seminars 288 Total PER DIEM MEALS 288 ACCOUNT # 140-3100-620-542-41-433 P ARKING/T�OLLS Narrarive: Parking fees associated with attending meetings, conferences and seminars for surface waser personnel. Item Description Council Aooronriation Parking/tolls 120 Total PARKING/TOLLS 120 Expenditure Detail 576 1994 Adopted Budget City of Federal Way, Washington operndng sudger ACCOUNT # 140-3100-620-542-41-435 CONFERENCE/SEMINAR REGIST Narrative: Conferences, seminars and training courses on surface water management/maintenance and related rnurses for SWM employees. Item Description U of WA continuing education seminars (2) HSPF advance�i modeling seminar (1) APWA confereace (2) NPDES seminar (1) Water quality seminar (2) DOE stormwater rule seminar (2) Hydrologic/hydraulic modeling with SWM Maintenance ProBram �1) DOE water quality TMDL seminar (1) Auto CAD design seminar (1) Oracle database design course (1) ASCE project managment seminar (1) Administrative assistant seminars (2) Water quality first responder training (2) WQ Operations cleaaup-hazardous matl's. (1) Pesticide license renewal (1) Construction Safety trench/shoring seminar (2) APWA maintenance techniques seminar (2) Maintenance safety training videos (6) Mid-management training (4) Total CONFERENCE/SEMINAR REGISTRATION 300 150 200 50 150 200 150 50 200 100 100 150 360 400 75 200 200 90 1,600 4,725 ACCOUNT # 140-3100-620-542-41-437 MILEAGE REIMBURSEMBNT Narrative: Reimbursement costs for use of personal vehicles while conducting authorized Ciry business. Item Description Mileage reimbursement, 360 miles � $.28 Total MILEAGE REIMBiIRSEMENT Council Appropriation Council A�nmriation �� 100 577 Expenditun D�eta�l City of Federal Way, Washington 1994 Adopted Budget Operadng sudgtt ACCOUNT �t 140-3100-620-542-41-492 PRINTIN S ERVI C ES Narrative: Film processing charges, outside copying services, enlargements, reductions, printing/production of public info»nation flyers. Item Description Council Annropriation Film processing - 40 rolls 535 Photocopies - enlargements, reductions 550 Development plan purchase from King County Building and Licensing Division SSO Printing/production of informational flyers 1,500 Total PRINT7NG SERVICES 3,135 ACCOUNT # 140 ASSOCIATION DUES Narrative: Annual licenses, dues, and fees for professional associations. Item Description PE license renewal (2) APWA memberships (4) AWRA membership (1) ASCE memberslup (1) WALPA membership (1) �ISPF users group (1) WA hydrologic society (1) Council App%priation 280 220 120 Z50 50 100 250 Total ASSOCIATION DUES 1,270 ACCOUNT # 140-3100-620-542-41-499 I CHARGE Narrative: Preventative vaccination measure to reduce spread of blood borne viruses/diseases as required by state law. ?he entire SWM maintenance sta„�`' will be vaccinated. Item Description 5 maintenaace workers � $300 each Tota11MMUNIZATTON CHARGE Council Appropriation I,500 1,500 Expenditure Detail 578 � � � � � � � 1994 Adopted Budget City of Federal Way, Washington OFerating Budga ACCOUNT # 140 MISC PROFESS SVS Narrative: By iraerlocal agreement, King County Surface Water Management prepares and distributes Federal Way surface waser utility billing notices and performs payment collection services. Item Description Contract with King County SWM division Total MISC PROFESSIONAL S1�S-INTERGOV Council ADaropriation 80,000 80,000 ACCOUNT # 140-3100-620-542-41-520 RO S VCS/PERMITS-INTiGVT Narrative: Contract service with WSDOTfor maintenance related activities associated with state highways through the City of Federal Way. This rs the SWM portion of the tatal contract amount. �tem Description Council Ap,�ropriation WSDOT maintenaace contract - SWM portion 63,?AO Total ROAD SVCS/PERMITS-INTGVT 63,240 , 579 Expenditun D�eta�l i � � � � � � � � � � � � � � � � � � � , �� 1994 Adopted Budget City of Federal Way, Washington Operat�itg Budget , � � � � ' PURPOSE AND DESCRIPTION The purpose of the Water Quality program is to improve the qualiry of the surface water run-off and the natural receiving waters including streams, creeks, rivers, ponds, lakes, wetlands, and Puget Sound. Beginning in 1994, the Water Quality related functions of the SWM Division are provided in the following elements: a Water Quality Source Control Program, a Public Involvement and Education Program, a Retention/Detention Maintenance Inspection Program, and a Water Quality Monitoring Program. Each program, when fully implemented, will fulfill the anticipated requirements of Fe�eral National Pollutant Discharge Elimination System (NPDES) municipal stormwater permits and state stormwater regulations. The purpose of the Source Control element is to be in compliance with the Clean Water Act NPDES stormwater permits by locating and correcting illicit discharges from business and residential activities to surface waters. Revisions/amendments to City code (FWCC Sec. 22-1196 to 22-1201) providing appropriate legal authority will be drafted and proposed. Administrative enforcement mechanisms, including voluntary correction agreements, and Notice and Order procedures will be proposed. Technical outreach/assistance on appropriate "best management practices" to prevent stormwater pollution will be provided. The purpose of the Public Involvement and Education element is to increase general public awareness of water quality issues and the services of the Surface Water Management Division and provide activities for interested citizens. To promote water quality awareness, volunteer groups will stencil "Dump no Waste, Drains to Stream" messages next to storm drains. Volunteer groups will be recruited to participate in water quality projects such as collecting rainfall, streamflow, and water quality data. Informational brochures/flyers will be producerl to promote aquifer awareness and stream and wetland protection or restoration. The purpose of the Water Quality Monitoring element is to chazacterize existing water qualiry and flow from drainage outfalls and in-stream and to document long-term improvements resulting from construction of regional detention/water quality facilities, the source control program, improved maintenance, and other activities. The monitoring program will fulfill anticipated requirements of Federal National Pollutant Discharge Elimination System (NPDES) municipal stormwater permits and state stormwater regulations. The purpose of the Retention/Detention Maintenance Inspection element is to assure the performance, ' from a water quality and quantity perspective, of regional and on-site (public and private) retention/detention facilities by inspecting for operational conformance and maintenance requirements, and requiring corrective action as necessary. �J � Ss1 City of Federal Way, Washington 1994 Adopted Budget Operat�itg Budget EXPENDITURES BUDGET BY PROGRAM Surface Water Management $ 576 $ 84,571 S 74,774 $ 107,256 __ _ __ _ _ _ _ __ _ . ..... . _ . __ _ . _ _ _ _ _ _ _ ___ _ _ ._ . .. __ _ _ ___ _ _ _ _ _ _ _ _ ___ __ ___ _ _ ___ _ ___ _ _ __ _. _...___ _ _. __ _ _ _ _ _ __ _ _.. . _ _ _ _ __ _ _ __ _ _ _ __ _ ___ __ _ . _ __ _ .__ __ _ _ _. __ _ .. . . .___ _ . . . _ ...._. .._ _ TOTAL $ 57� $ >. 84,571 ;$ ;'7��'774: $ ;;1�'T,256 BUDGET BY CATEGORY Personnel Services $ 470 $ 47,921 $ 37,778 $ 62,976 Supplies 106 5,900 7,344 12,280 Other Services 0 30,750 30,750 32,000 _ _ _ _ _ _ ___ TOTAL � _ 52G � ` 84,57i $ 7`4,7�'4' � 1Q7 '' POSITION INVENTORY HIGIiLIGIiTS/CHANGFS Implement a comprehensive water quality program consistent with local, state, and federal water qualiry regulations. 582 SWM Quality Program Coord 1.00 1.00 94 $ 3,723 $ 4,711 Water Quality Total 1.00 1.00 1994 Adopted Budget City of Federal Way, Washington Operadng Budget � , ' � , � �J I i � PERFORMANCE MEASURES Inventory all commercial and industrial properties in West Branch Hylebos Creek northeast sub-basin area (trib 0014) and the east sub-basin area (trib 0013) for illicit discharges and cross connections and require corre�tive action. These areas were identified as ezperiencing water quality problems in the I�ylebos Creek Basin Plan. A minimum number of storm drain stenciling events for interested citizens will be sponsored. Produce Public Involvement & Education Brochures. Produce Newsletter articles on Water Quality and related issues. Develop written program plan with goals/objectives, analytical protocols, quality assurance/quality control, and data management elements. Establish minimum number of permanent water quality and flow monitoring stations and key stream locations; monitor flow continuously and begin sampling for storm flow and base flow water quality. Contract with state-certified laboratory for analysis of conventional pollutants, toxicants, and bacteria in water samples. Sample representative storm drain outfalls to characterize water quality during storm events for consistency with anticipated NPDES permit application. _ _ _ _ __ __ _ _ . _ __ _ _ _ __ _ ___ _ _ . _ _ __ _ __ __ __ _ _ _ _ ___ _ _ _ _ _ __ _ _ __. __ ___ _ _ __ _ __ _ ___. _ _ _ _ _ __ _ Target �c�omptisbed Yarian+ee 9�I 9d. 93 ; 92 9�: �2 ;; N/A 1004'o N/A N/A N/A N/A 3 N/A events N/A N/A N/A N/A N/A 2 N/A N/A N/A N/A N/A 2 N/A N/A N/A N/A N/A 1009b N/A N/A N/A N/A N/A 5 N/A N/A N/A N/A N/A 10096 N/A N/A N/A N/A N/A 25 N/A N/A N/A N/A 583 �r � r rr � � � � r � �r s � , �� , �r rr r � � � � 1994 Adopted Budget By Line-Item Expenditure Departm�t Objaxt Description Dollar Amount > 110 SAI,ARIES dc WAGES �� 1'OTAL S�AI.ARI� � SQ602 210 EMPLOYEE PENS[ONS 3,TI5 211 . BMPL BENEFfP CON!'RIB (MBB'1� Z631 213 M6DICARECOMRIBVIiON 734 214 DLSABIL�l'Y/SURVNOR �� IWD[IS INS dt MED A(p � � UNEMPLOYMEM'COMPENSATION 420 7S0 HF.4LYf11NSURANCE PRF.M �,979 2S1 DBM'AL INSURANCB y � mr�v, s$tvsanrrrs �� 312 OTHBR OPER SUPPLIES �� 318 FOOD AND BEVPRAGB 100 319 REPAIRdtMA1K!'SUPPLfE$ � 351 SMAI.L'POOIS-SHOP � 354 MtNOR EQUIPMENf - MLSC 750 mr,u, surru� � 411 CONSULIWGCONIRACIS 30.000 '� PRINANG SERVICES , �� TOTAL SERVICE4 d� CHARGFS 32,000 COSf CEN'!ER 7'OTAI. 107,?S6 City of Federal Way, Washington 1994 Adopted Budget Operadng Budget A CCOUN T �t 14 3 1 00-630-5 42-48-312 OTHER OPERATIN SU PPLIE S Narrative: Required field testing and sampling equipment. Supplies for volunteers participating in monitoring projects. Item Description Field chemistry kits Replacement sampling equipment/supplies Supplies for volunteers including: bulk rainfall gauge coll�tors, crest gauge level device, staff gauges, stream flow gauge Long term monitoring supplies include: Sampling/monitoring glassware Battery charger - 1 � 5285 Rain gauges - 3 (gp $725 ea Flow conversion kits - 2 � $225 Batteries - 10 � $100 ea Total OTHER OPERATTNG SUPPLIES Council Appropriation S00 750 600 720 285 2,175 450 1,000 6,480 ACCOUNT � 140 3100-630-542-48 318 FOOD & BEVERAGE Narrative: Refreshments such as cookies and coffee for volunteers and genera! public participating in water qualiry activities and functions. Item Description Refreshments Total FOOD & BEVERAGE Council Appropriation �� 100 ACCOUNT # 140-3100-630-542-48-319 REPAIR & MAINT SUPPLIES Narrative: Supplies and safety items provided for volurueer groups and individuals participating in water quaZity activities and functions. Supplies for field sampling and monitoring equipment. Item Descriptioa Replacement supplies for WQ stenciling events including: stencils, paints, traffic cones, safety vest, wire brushes, traffic paddles, disposable gloves, etc. Parts for flow �meter, water quality samples, rain gauge, etc. Total REPAIR & MAIIVT SUPPLIES Council Appropriation 1,500 3,000 4,500 Expenditure Detail 586 � ' , � � � I �� 19�4 Adopted Budget City of Federal Way, Washington operadng suvga ACCOUNT � 140 3100-630-542-48 351 SMALL T - SAOP Narrative: Small tools needed in field for sampling/testing and evaluation of field monitoring and sampling equipment. Item Description Small hand tools including the following items: , shovels, hammer, wire clippers, jewelers adjustment tools, catch basia tools, etc. Electrical measuring meter (Volt, AMP, OHM) Total SMALL TOOLS - SHOP Council Appropriarion 200 450 ACCOUNT # 140-3100-630-542-48 354 MINO EQUIP-MISC Narrative: Equipment needed for field work Item DescriQtion 35mm camera Field turbidimeter Total MINOR EQUIP MISC Council App�sriaaon 250 500 750 ACCOUNT � 140-3100-630-542-48-411 CONSULTING CONTRAC Narrative: Contract with private vendor for laboratory analysis of water samples taken to track/trace source water quality pollutants. Contract with private lab to perform NPDES toacicant analysis of wate samples collected at storm system outfall pipes and in creeks, streams, lakes, and wetlands. Item Description Council Appropriation Water quality source control contract 5 .� 10 samples of NPDES toxicants analysis at �1,500 ea 15,000 Chemical analysis including: metals, nutrients, oils/greases, suspended solids, fecal coliform, COD, etc. 10,000 Total CONSULTTNG CONlRACTS 30,000 � 587 Expenditure Iktail City of Federal Way, Washington 1994 Adopted Budget opu�iieg sudga ACCOUNT # 140 PRINTING SERVICES Narrative: Printing and production costs associated with developing informational brochures/flyers for public information and awareness of water quality issues such as volunteer storm drain stenciling projects, recharge and protection of ground aquifer. Item Description Council Appropriation Printing/production of flyers, brochures 2� 500 copies each 2,000 Total PRINTING SERVICES 2,000 Expenditure Iktail 588 � ' 1994 Adopted Budget City of Federal Way, Washington Operadng Budget �, '�.� � � �� II � � , PURPOSE AND DESCRIPTION The Surface Water Management Division's maintenance program activities associated with the public storm and surface water system include the following program elements: Street Cleaning, Catch Basin, Manhole and Pipe Maintenance; Catch Basin, Manhole and Pipe Repair/Construction; Open Channel and Ditch Maintenance, and Emergency and Miscellaneous Services Program. The Street Cleaning element provides for the removal of silts, sand, leaves, and miscellaneous debris from the road surfaces prior to these items entering the drainage system thereby reducing the capacity of the conveyance system, and the degradation of the water quality. The removal of these pollutants from the street surfaces is accomplished by a mechanical street sweeping contract with a private contractor. The Catch Basin, Manhole and Pipe Maintenance element provides adequate conveyance system � capacity, water quality improvement, and ensures the proper operation of the system by removing silts and debris from pipes and catch basin sumps. The Catch Basin, Manhole and Pipe Maintenance services are provides by contract with a private vendor. LJ ' � � � � The Catch Basin, Manhole and Pipe Repair and Construction element provides for the repair and reconstruction of the public storm and surface water system to ensure their proper operation. The maintenance staff also perform minor construction projects to improve the system performance and reduce flooding and damage to property. The Open Channel Maintenance element provides for the cleaning and stabilization of the public open channel and ditch systems, to provide adequate system conveyance capacity, minimize channel/ditch erosion, improve water quality, and ensure the proper operation of the public storm and surface water system. The Retention/Detention Maintenance element provides for the maintenance of the existing and future retention/detention (r/d) facilities so the facilities can operate properly and provide adequate storage volume for surface water runoff during storm events. Maintenance includes: removal of silt from the bottom of ponds, storage vaults, inlets, and other structures; vegetation control; gazbage and debris removal; fence repair; and overall aesthetic appearance. The SWM maintenance staff are augmented by a private maintenance contract with Vadis to assist with maintenance activities, including raking grass, weedeating, edging and debris removal. � The Emergency/Miscellaneous element provides quick response to emergency situations during storm events and/or related emergencies. Typical emergencies have included flooding of roadways and buildings, slides, fallen trees across roads and on structures, oil spills, chemical spills, etc. The five in- ' � 589 City of Federal Way, Washington 1994 Adopted Budget Operati�tg Budget house maintenance workers, and the five in-house engineering and support personnel provide a ten person team to respond in a timely and effective manner as they occur. In addition, the City will continue to contract with private companies for additional emergency response support. EXPENDITURFS BUDGET BY PROGRAM Surface Water Management BUDGET BY CATEGORY Personnel Services Supplies Other Services Intergovernmental Capital $ 371,940 $ 615,148 $ 568,970 $ 512,771 __ _ TOTAL $ `; �71,940 $ 615,1A$ ;$ 568,970; $ �i2,771 S 55,505 $ 244,798 $ 195,165 $ 225,416 31,355 44,250 45,340 35,055 2,815 300,100 207,365 252,300 278,558 26,000 26,000 0 3,70i 0 95,100 0 TOTAL $ 371,940 $ ! bI5;148 $ �6$,97'Q $ ! 5L2 _ __ __ ,;.: __ ,;:< ' POSITION IIVVENTORY HIGIiLIGHTS/CHANGFS No change from 1993. 590 SWM Maint Supervisor 1.00 1.00 36 � 3,458 $ 4,374 Maintenance Worker II 1.00 1.00 24 2,571 3,253 Maintenance Worker I 3.00 3.00 20 2,329 2,947 Total Maintenance 5.00 5.00 �J r ' � ' '� 1994 Adopted Budget City of Federal Way, Washington operadng Budgec PERFORMANCE MEASURES Sweep major arterials. Sweep minor arterials. Sweep collector arterials. Sweep residential streets Provide preventative maintenance to reduce road base failures by repairing/constructing catch basins, manholes, and pipes. Perform retention/detention maintenance thrce times/year. Respond to emergency situations within 30 minutes during working hours, and within 60 minutes after- hours and on weekends. Targe� ' ACCOmplisi�e� ` '��$ric� , ; ;9� _ 9� ;93 ; �2 ,93 ` �2 ;; 12X/Year 12X/Year N/A 6X/Year N/A N/A 12X/Year 12X/Year N/A N/A N/A N/A 12X/Year 12X/Year N/A N/A N/A N/A 2X/Year 4X/Year 1X/Year N/A (1) N/A 100 % 100 4o N/A N/A N/A N/A 100 % 100 96 N/A 65 46 N/A N/A 100 % 100 % N/A N/A N/A N/A 591 � � �r a■� � r � � �r � � � � � �r r� � � � � , �� , 1994 Adopted Budget By Line-Item Expenditure Department Object Daaciiption • Dollar Amount iio snL�xt�sacwwc�s i6s,an iao ov�t�nMeaesrecaa�, i�,zao mrN, s��wxi�s �so 210 EA�!lPLOYBB PENSIONS 1;598 211 EMPL BENEFff CONTRB (MEB'� 8,781 213 MEDICARE COM1tiBLfIiON 2,449 214 DISABILI'CY/SURVNOR �490 220 INDUS INS & MED AID q380 L40 tJNEMPtAYMENP COMPENSATION 7,406 150 HEA1.1H INSURANC6 PRP.M Sq476 2S3 DFNTAL INSURANCE 2,768 a+ar,�[, astv�eias as.3es 312 0r17�1ER OPER S[IPPLR�S �,480 319 RF.PAIR dc MAIlYf SUPPLBS 28,550 351 SMAIL'POOIS • SHOP 2,OL5 mnu, surruFS u,oss 410 PROFESSIONALSBRV[CES 245,000 420 COMMUNICAIIONS 7,00p 453 REN1'AL OF FURN/EQ[JIP 5,300 480 R6PAIRS AND MAIMENANCH 1,000 TOTAL SBRVICffi ! CHARGER 252,300 C� � �7'� 512,T71 City of Federal Way, Washington 1994 Adopred Budget Operatiitg Budget ACCOUIVT f� 140 OVERTIME PAY Narrative: Standby pay for maintenance sta,,�`' while on call; ovenime pay for maintenance sta,,�`' during sto»n and/or emergency events. Item DescriQ,tion Standby pay (SWM half of $13,000) Overtime/call-out pay (SWM half of 59,400) Total OVERT7ME PAY Council Anoro�riation 6,500 4,700 11,200 ACCOUNT # 140-3100-640-542-45-312 OTA O PERATING SUPPLIBS Narrative: Clothing items for surface water maintenance sta,,�for identification and safety purposes. Supplies required to respond to emergency surface water situations. Item Description Uniform items: 5 t-slurts each - 5 people 1 sweatshirt each - 5 people 1 coat each - 4 people 2 pair pants each - 4 people Protection items: Gloves (leather, rubber, cloth) Safety boots/shoes - 4 paople Replacement rubber boots - 2 paople Replacement rain gear - 2 people Replacement traffic safety vests - 2 people Emergency supplies as follows: Sand Sand bags Oil absorbent pads and booms Containment barrels Oil absorbent pellets Total OTNER OPERATTNG SUPPLIES Council Appropriarion 275 125 200 240 350 440 100 200 50 300 700 500 500 500 4,480 Expenditure Detail 594 � . �� ' � 1994 Adopted Budget City of Federal Way, Washington o�,�g s�rg� ACCOUNT �i 140-3100-640-542-45 319 REPAIR d� MAINT SUPPL Narrative: Supplies to provide maintenance of surface water collection arul conveyance systems and facilities. Supplies for catch basinr, manholes and pipes. Supplies to restore open cut soils and prevent erosion-open channel sys. Supplies for R/D maintenance. Item Description Catch basin grates (10 ea) Tracing dye Manhole lids (5 ea) Replacement batteries for flashlights and barricades Catch basin, manholes, etc as follows: Quickset cement Concrete Mortar Asphalt cold/hot mix Crushed rock Pipe - concrete, cmp, n12 (12/18/24") Catch basins-frame & grate type I& II Pipe fittings & connectors Manhole structures-types I& II(48" aad 54") Locate paint Curing compouad Lighted barricades Belts, hoses, oils Pipe saw blades (6 ea) Jackhammer bits (4 ea) Open channel systems supplies: Quany SPalls, RIP/RAP Hydroseeding Mulch Grass seed Erosion control/silt fence R/D maintenance supplies: Trash aad debris racks (5 each) Replacement supplies including the following: Chains, blades, weedeater line & parts, eye protection and earplugs Total REPAIR & MAINT SUPPLIES Council Appropriation 1,500 200 1,000 400 200 500 350 4,500 3,000 4,000 3,Q00 500 2,000 300 100 S00 250 800 200 1,250 1,000 150 100 500 1,500 750 28,550 , ' S95 Exptnditure Dttail City of Federal Way, Washington 1994 Adopted Budget Operati�tg Budget ACCOUNT # 140 3100 SMALL TOOLS - SHOP Narrative: Small tools for maintenance of surface water coUection and conveyance systems. Small tools for surface water catch basins, manholes & pipes. Small tools to perform maintenance to open channel systems. Sma11 tools to maintain R/D facilities. Item Description Replacement lugh-power flas}ilight Replacement of small handtools & equipment Metal detector Two (2) safety style gas cans (OCS) Replacement folding rules (OCS) Backpack blower (R/D) Edger (R/D) Replacemeat small hand tools including: Rakes, clippers, shovels, picks, hayfork Total SMALL TOOLS - SHOP Council Appropriarion 50 150 800 50 2S 400 300 250 2,025 ACCOUNT � 140 PROFESSIONAL SE Narrative: Private vendor co»tract for street sweeping services. Contract for catch basin, manhole and pipe cleaning services. Contract with Vadis to assist with maintenance of R/D,facilities. Item Description Private vendor contract, street sweeping Catchbasin, manhole, etc. contract Vadis contract Total PROFESSIONAL SERVICES Council Appropriation 55,000 175,000 15,000 245,000 ACCOUNT !i 140-3100-640-542-45�20 COMMUN Narrative: Private contract with ansryering service firm for maintenance after hours call-out program. Item Description Private contract with answering service Total COMMUIVICATIONS Council Appronriation 1,000 �'�'i Expenditure Detail 596 1994 Adopted Budget City of Federal Way, Washington ��g B�� ACCOUNT # 140-3100-640-542-45-453 RENTAL OF FURNITURE/EQU Narrative: Rental of specialized equipment to repair and rnnstruct surface water catch basins, manholes andpipes. Rental of equipment for minor grading of R/D facilities. Item Description Council Appropriation Backhoe excavator 1,500 Pipe laser 300 Traffic arrow board 500 Asphalt roller S00 Rental of dozer (R/D) 2,500 Total RENTAL OF FURNITZ/RE/EQUIPMEIVT 5,300 ACCOUNT �i 140-3100-640-542-45-480 REPAIRS AND MAINTENANCE Narxative: Repair and maintenance of small power tools and equipment. Item Description Council App� nn 'ation Repair and maintenance service for small tools and equipment including: Wee�eaters, pipe saw, compactor, jack-hammer, mowers, pumps 1,000 Total REPAIRS AND MAINTENANCE 1,000 597 Expe�rditun Detail i � � � � � w � � w� � � � � � � � � � o , �� , ' 1994 Adopted Budget Ciry of Federal Way, Washington Operadng Budgn PURPOSE AND DESCRIPTION In the past, this budget accounted for the Surface Water Management Fund capital projects. These projects aze now budgeted in the Surface Water Management Capital Project Fund on page 705. ERPENDITURFS BUDGET BY PROGRAM Surface Water Management $ 371,945 S 2,439,000 $ 2,372,600 $ 2,293,400 _ _.._... ... . . ...__ _. ..... _. .. _....._... _ ...... .. _ .. . _ . __... _ ._ ... ... .. .__ ......._.........._.........__....._ . .. . ....... .... . . .........._........ ... _ _. _ _......._ ............. ...._......... ..___ .............................._. . . ._.__ ...__ ... .. .. . . ..... ........ . . _ _ ... . _ ....... ..... ........_.._ . . . .. .. ... _. . .......... . . ...._. . ...... .. ....................... ... ........... TOTAL � �71,9�45 $.;:2,ft3�;�� ► 2,3y?,6Q� � ��2�!3,A00 :; BUDGET BY CATEGORY Personnei Services Supplies Other Services Interfund Transfers Capital a 2,3ia � o a o s o 2,567 0 0 0 182,726 0 0 0 2,040 0 2,372,600 2,293,400 182,300 2,439,000 0 0 _ __ _ ___ _ _. _ .__ __ __.. _.... . __. _ _ __ . __ . . .. _._...._. . __ __ _ _ __ ...... . .._.._.. .._. __ _ __ _ _..._._ ... _ .. __ ___ ____ _. _ ..... _. ... ___ ___ _. _ __. _ _ __ _ __ _ .. _ _ _ _. __ _ _ . . . __ __ _ _ __ _ __ _ _ _ _ _ _ . __ _ _ __ ...._. . .. .. __ TOTAL S 371,945 � :; �,��;Q00 � �,�72,600 � �,293�44QF ; FOSITION IlWENTORY � � � � 599 There are no positions budgeted in this unit. City of Federal Way, Washington 1994 Adopted Budget operadng Budger ffiGHI,IGHTS/CHANGFS Surface Water Management capital projects aze accounted for in the Surface Water Management Capital Project Fund (see page 705). PERFORMANCE MEASURFS _ ____ _ _ __ _ _. __ _. _.. _ _. ___ _ . _ _ .. _ _ _.... __ _ _ _ _ ___. . __ . .. _... _ _ . . _. . _ ....__ . . . .. __ ... . . _ . __. , T�get :; �iccaripl�shed . Var,a�a�ce � 9� : '14 . . . 9� ; 9�. 93 9� , Not applicable at this time. N/A N/A N/A N/A N/A N/A 600 � 1994 Ado ted _ p Budget By Iane Item Expenditure Department Object Descxipcion DollarAmount � � 552 INIERPUND'IRANSFBR 2,293,400 CO�P CElV1'6R 1�OTAi. 1�OTAL SUAPACg WAT$R MANAGBMBNT � ' � � � 2,293y400 3,595,875 City of Federal Way, Washington 199�4 Adopted Budget Operadng Budget ACCOUNT # 140-3100-670-597-42-552 INTERFUND CONTRIB-OPERATIONS Narrative: Transfer to CIP fund - investigation, design and construction of minor capital improvement projects utilizing a combination of private design contractors. Also includes lake and stream restoration. Item Descriptioa Design and construction of minor CIP projects Lake and stream restoration R/D retrofit Sewer line - Steel Lalce Total INTERFUND CONTRIB-OPERATIONS ACCOUNT � 140-3100-682-597-42-552 INTERFUND CONTRIB-OPERATIONS Narrative: T3�ansfer to CIP fund - this project will reduce flooding upstream of S 336th, PHS and local area residences. Item Description Kitts corner regional drainage improvement Total INTERFUND CONT'RIB-OPERATIONS Council Appropriation 100,000 30,000 40,000 11,400 181,400 Council Appropriation 775,000 775,000 , � � � ACCOUNT �i 140 3100-683-597-42-552 I CONTRIB-OPERATIONS Narrative: � Transfer to CIP fund - this project will alleviate flooding on S 336th, PHS and local area residences. Item Description Council Appropriation 1,162,000 � S 336th regional storage facility Total INTERFUND COIVTRIB-OPERATIONS 1,162,000 ACCOUNT A� 140-3100-684-597-42-552 INTERFUND CONTRIB-0PERATIONS Narrative: Transfer to CIP fund - this project will eliminate jlooding at S�56th and S 359th as well as reducing flooding at S 373rd. Item Description . Council Appropriation S 356th regional storage facility 100,000 Total INTERFUND C0IVTRIB-OPERATTONS 100,000 � Expenditur+e Detail 602 � � � 1994 Adopted Budget City of Federal Way, Washington ope.�g suvgu ACCOUNT #140-3100-690-597-42-552 INTERFUND CONT RIB- O PERATIONS Narrative: Tiransfer to CIP fund - this project completes the in�ntory of major sto»n water system components with the goal of determining their locations and capacities. Thisproject is necessary toproperty manage the SWM utility and has been mandated by the Washington State Depanment of Communiry Development through GMA. Item Description Council App�Qpriation Capital facility plan study completion • 75,000 Total INTERFUIVD COIVTRIB-OPERATTONS 75.000 603 �P�� r�t � r�� a�r r i■�t �r o , �� , � ;� � � � � � � � � 1994 Adopted Budget __ Ciry of Federal Way, Washington operaweg Brrdga � � � � The Strategic Reserve Fund was established to set aside financial resources to be used to mitigate adverse situations occurring as the result of severe short-term revenue shortfalls or expenditures resulting from emergencies, or as otherwise designated by the City Council. SOURCFS AND USES REVENUES AND OTHER SOURCES Interest Farnings S 78,894 S � S 65,746 S 72,783 _ _ __ � TOTAL '� 7$�8�94 �; � > � 6S,y46 � 72,783 EXPENDITURES AND OTAER USES Interfund Transfer S 0 $ 0 0 S 430,000 __ _ _ .. _.. _ _ __ ._ _ _ _ _ TOTAL � '; 7�,8�4 �; ; . 0 ' ; 0 � ;; 430 Revenues Over (Under) Expenditures $ 78,894 S 0 $ 65,'746 S(357,21� Fuad Balance, January 1 2,000,000 2,000,000 2,078,894 2,144,640 Fund Balance, December 31 S 2,078,894 S 2,000,000 S 2,144,640 $ 1,787,423 � ' I � I , ffiGHLIGHTS/CHANGES The Strategic Reserve Fund will transfer $130,000 to the Risk Management Fund to continue building reserves for future self-insurance if Council approves the proposed budget policy change. An additional $300,000 will be transferred to the Airport Strategic Reserve Fund for the specific purpose of funding actions necessary to safeguazd the public interest of Federal Way as it relates to planne� expansion of the SeaTac Airport. PERFORMANCE MEASURFS Not applicable at tlus rime. T�get ;; �Ycx�wngtished ; Y� ;, : , ,> >: , 9� > �9►2 93 < � `; __9.3; 9� _ > N/A N/A N/A N/A N/A N/A 605 PURFOSE AND DESCRIPTION City of Federal Way, Washington 199�4 Adopted Budget ' Opcmting sudger PURPOSE AND DESCRIPTION The Airport Strategic Reserve Fund was established to set aside financial resources to contest expansion of the SeaTac International Airport. SOURCES AND USES REVENUES AND 01'��R SOURCES Interfund Transfer S 0 S 0 S 0 S 300,000 ; <. TOTAL � > ; �Q � ; U : S ' p � ' 300,0�0 .' EXPENDITURES AND OTHER USES Other Services S 0 S 0 0 S 0 TOTAL � ;i � �:: 4 ; � � ' �. , Revenues Over (Under) Expenditures $ 0$ 0 S 0 S 300,000 Fund Balance, January 1 0 0 0 0 Fund Balance, December 31 � 0 $ 0 $ 0 a 300,000 ffiGHLIGHTS/CHANGES The Airport Strategic Reserve Fund was established in 1994 by a transfer of funds from the Strategic Reserve Fund. PERFORMANCE MEASURES Not applicable at this time. �'ar8�t ; �Yc�omplished ,< '�an�e ` : ' 93 9�; �3� �2 > �� !2 N/A N/A N/A N/A N/A N/A 606 Debt Service Fund � 1994 Adopted Budget City of Federal Way, N'ashington opemdng sudger � � � � � l � � PURPOSE AND DESCRIPTION The Debt Service Fund accounts for the debt service on Council approved general obligation (G.O.) debt. Included in the costs charged this Fund are schedulefl principal and interest payments, debt issue costs, fiscal agent fees, and other debt related costs. Debt service cunendy scheduled for payment from this Fund include the 1990 Golfun property G.O. bond issue, the 1991 Evergreen site G.O. bond issue, the 1991 Campus Center property certificates of participation, and the 1993 Saghalie Pazk development G.O. bond,issue. The resources in this Fund aze transfene� from the lst and 2nd ',4 9b REET Funds, the General Fund, and interest earnings. Council budget policy calls for the pre-funding of debt service, meaning that the next year's debt service is provided for and transfers are made to the Debt Service Fund in the current y�. souxc�,s arm us�,s REVENUES AND OTHER SOURCES Interfund transfer Interest earnings TOTAL EXPENDITURES AND OTHER USES Principal Interest Fiscal Agent/Other Costs TOTAL Revenues Over (Under) Expenditures Fund Balance, January 1 Fund Balance, December 31 S 1,431,161 S 2,020,045 S 1,650,535 S 1,741,662 0 0 45,651 49,189 �:i,ct31�i61 � �,020,Q4S � i,6�6,i8� � ; 1,�9i1;8�1. $ 365,000 $ 740,000 410,000 S 590,000 1,725,325 1,274,058 1,064,503 1,046,468 10,994 10,000 10,000 10,000 __ . _ _ . __ ___ _ _ _ _ __ _ _ _ _. _ _ _ _ . _ _ , _, _; �:Z,101,319 � � .< �;484,� � , : �.:�,?� .: $ (670,158) $ 2,104,943 $ 1,434,785 S 597,583 S 211,683 $ 144,383 1,434,285 1,434,785 1.646,468 2,031,868 S 1,646,468 � 1,790,851 � 607 Ciry of Federal Way, Washington 1994 Adopted Budget operating Budgcr ffiGHLIGHTS/CHANGFS Scheduled debt payments and pre-funding have decreased 18.7Ro and 11.39'o respectively. The decrease reflects the 1992 Certificates of Participation debt payments being move� to and expended out of the Building and Furnishings Fund. Following is the breakdown of sources of interfund transfers, which are prefunding 1995 debt service payments: General Fund Real Estate Excise Tax Funds Total Interfund Transfers The following 1994 principal and interest payments are scheduled: • 1990 G.O. Bonds 1991 G.O. Bonds 1991 Certificates of Participation Saghalie Pazk development Total Principal and Interest Payments $ 432,386 1 27 $1,741,662 $ 411,885 833,590 158,565 2 2 42 $1,636,468 PERFORMANCE MEASURFS Not applicable. , �arget: Ac�m�tished, , w�trianc� , ., 93 9� ;,: 9� �2 < 9 � � :: N/A N/A N/A N/A N/A N/A 608 � 1994 Adopted Budget By Line-Item Expenditure � Department Object Description Dollar Amount � ��. • 710 Ci0 BOND PRINCIPAL S]5.000 750 G1P LEASFJAISfAiL PR[NCIPAI. 75.000 � 1+OTALlWNCRAL 590.000 Debt Secvice Iota�aC 830 (30 BOND II�lEREST 96�9U0 � 835 C.�►P LBASFJlldSi'AI�. Qr1'ERBST �.� 'l�OTAi.IIPl'ERffiT 7.W6��68 � FunlABmcFea 850 FISG\LAdFM'PEffi 10.� 7�OTAL FISCAI.AGENT F6� 10,000 � 'I�TAL DIaT iPAVIQlUND I,N6��68 � ,� � � � � � � � j � r City of Federal Way, Washington 199�4 Adopted Budget operapii,g Budger ACCOUNT # 201-1800-000-592-19-710 GO BOND PRINCIPAL Narrative: � Item Description Council Appropriation Principal - 1990 LTGO 365,000 Principal - 1993 LTGO 115,000 Principal - 1991 LTGO 35,000 Total GO BOND PRINCIPAL 515,000 ACCOUNT �/ 201-1800-000-592-19-750 CAP LEASES/INSTALL PRINCIPAL Narrative: Item Description Principat - 1991 finaacing lease Total CAP LEASES/INSTALL PRINCIPAL Council Appropriation 75,000 75,000 ACCOUNT #� 201-1800-000-592-19-530 I B ON D S Narrative: Item Descriotion Council Appropriation Interest - 1990 LTGO 46,885 Interest - 1991 LTGO 798,590 Interest - 1993 LTGO 117,428 Total INTEREST-GO B01VDS 962,903 ACCOUNT � 201-1800-000-592-19-835 INTEREST C APITAL LEASE/INSTALL Narrative: Item Description Council Appropriation Interest 1991 financing lease 83,565 Total INTEREST CAPITAL LEASE/INSTALL 83,565 Expend�tun Dttail 610 � 1994 Adopted Budget Ciry of Federal Way, A'ashington Ope�s Brr� � � � I � ACCOUNT # 201 FISCAL AGENT FEES Nartative: Item Description Council App�priation Fiscal ag�t fees 10,000 Total FISCAL AGEIVT FEES 10,000 I � 611 Expenditun Iktail � L—J � � � � � � � ;� � o , �• � � � � � � � � � � Enterpri s e Fund � 1994 Adopted Budget City of Federal Way, Washington opem�`ng Budga � � � PURPOSE AND DESCRIPTION The Retreat Center was purchasefl by the City during the summer of 1993. Facilities include approximately 12 acres of landscaped waterfront property, a 300+ seat performing arts facility, 78 bedrooms, a full-service kitchen and small to large meeting rooms and classrooms. Facility services include conference and retreat services, community rentals for events such as weddings and/or we�ding receptions, performing arts activides, visual art gallery displays, special events, community education and recreation classes, catering and food services. SOURCFS AND USFS REVENUES AND OTI�R SOURCES Intergovernmental Miscellaneous Revenues: Room Charges Food Charges Linen Service Facility Reatal Catering Operating Transfer In $ 0 $ 0 0 0 0 0 0 0 $ 2,753,074 S 0 0 0 263,822 0 0 227,760 0 0 113,880 0 0 51,949 0 0 14,996 0 387,689 71,206 TOTAL � ` " : �t � Q . � 3��Q,�63 . �....>:;;:��; EXPENSES AND OTAER USES Personnel Services $ 0$ 0$ 62,000 S 261,488 Supplies 0 0 6,800 15,100 Other Services 0 0 92,889 439,260 Interfund - Residual Equity 0 0 0 1,295 Interfnad Services 0 0 0 26,470 �pi� 0 0 2,968,112 0 Debt Issuance Cost 0 0 10,962 0 TOTAL � ; 0 $::: 0 ; � 3,i40,�`G3 � ; 743,613. Revenues Over (Under) Expenses $ 0 $ 0 $ 0 $ 0 RETAINED EARNINGS January 1 De�ember 31 0 � o a 0 0 0 0 � 0 a 0 613 City of Federal Way, Washington 1994 Adopted Budget Opemti�eg Budga POSITION INVENTORY ffiGHLIGHTS/CHANGFS . 1994 is the first full year of operation of the facility. A large portion of the services will be contracted: landscaping/grounds maintenance, linen and housekeeping services, catering and food services. Four City staff persons staff the facility: one Manager, one Administrative Assistant, one Office Technician, and one Custodian. Using a combination of full-time and temporary employees, the facility will be staffed 24 hours a day when facility is occupied. Revenues of $672,407 aze anticipated. Conference/retreat service revenues aze basefl on a 409b occupancy rate. PERFORMANCE MEASURFS � Bednights booked Percent of occupancy/bednights booked Performing arts facility rentals Outdoor re,ntals Indoor facility room rentals Recreatioa classes City special events indoor and ouWoor Total attendance retreat facilities Total other attendance Total retreat and other attendance Total participant hours 614 Facility Manager 0.00 1.00 32 S 3,132 S 3,963 ��i� 0.00 1.00 20 2,329 2,947 Administrative Assistaat I 0.00 1.00 18 2,217 2,806 Office Technician I 0.00 1.00 8 1,731 2,193 Retreat Center Total 0.00 4.00 1994 Adopted Budget By Line-Item Expenditure Department Object Descciption Dollar Amount no ill 172 210 213 ?20 710 2So �si 310 a�x 319 �10 �32 134 �35 �'37 �40 m an 473 192 561 914 915 9ZD 921 %0 990 991 SALAR�S 8 WAGES TF1vIPORARY HEIp INSIRUCPORS TOTAL SAi.ARi&S EMPLOYESPENSIONS MEDICARL+ COMRIBIJftON INDpS 1NS B MED AID UNFINPIAYMEKI' COMPENSATlON HEALIHINSURAMCBPREM DBM'AL INSURANCE TOTAI. EEP16F115 OFF[(� SUPPI�S o��xora�suerL�s REPAQt k MAINf SUPPL�S 1�OTAL SOtfLIFS PROFBSSIONAL�VtCffi LADGING AIRFARE CONFBRENCRJSBIrID�fAR REGLSIRAIION M(IF.AC3B AEIMBURSEMENT ADVERTISRdG �.ec�crrsr NAIURAI, GAS WA1ER BILI�IGS PRIM7NG SERVICES TOTAL SSRVIC� 1� CHARGffi INIERPUND - RESIDUAL EQUITY TOTALIN!'SRFUND-RFSIDUALHQUIYY DATAPROCSVC•U�RERFUND DP IML+RPUND SVC- REPIACS COMMUMG170NS SVC -1M'ERFUND OOMM IPflERFUND-REPIACB LtAB/AlTfOINSURANCE- �VTERFUND SUPPORTSVC-Q1fERAUND SVPPORT SVC IIPfERFUND - REPI.ACE TOTAL INTBNFUND S�tV[C� CO�P CHdP6R TO?AL i� 1OZ945 $655 8,8?b 9,053 557 983 A7a7 �ei �� z400 9,100 393.738 3aD 350 Z00 7,?32 4� e,s�o 1$360 5,300 4� � 8,736 1,517 � 974 7,184 � 62 2Z9 939 31,549 75.100 �39.260 ],295 26,470 743,6]3 City of Federal Way, Washington 1994 Adopted Budget Operalutg Budgtt ACCOUIVT �! 402-7200-101-575-45-111 TEMPORARY AELP Natrative: Evening desk supervisor(sJ,16 hours per day/365 days/$12 per hour x 7. 65Y6 bene, fits =$75,441. Ev�ening and weekend assistants, 10 hours per day/365 days/$7 per hour x 7.65 benefits =$27,504. Item Description Council Appropriation Temporary help . 102,945 Total TEMPORARYHELP 102,945 ACCOUNT # 402-7200-101-575-45-112 INSTRUCTbRS Narrative: Hourty insrructors for classes at Retreat Center ($8,040 plus 7. 65 % benef ts). Item Description Council Appropriation Instructors 8,655 Total INSTRUCTORS 8,655 ACCOUNT # 402-7200-101-575-45-310 OFFICE SUPPLIES Narrative: Office supplies, $3U0 x 12 months supplies for full-time stq�`' as well as e►�ening and weekend part-time/temporary sta,8`'for registration services. Item Description Council Appropriatioa Office supplies 3,600 Total OFFICE SUPPLIES 3,600 ACCOUNT �l 402-7200-101-575-45-312 OTHE O PERATIN G S UPPLIE S Narrative: Opercuing supplies, $2U0 per month. Item Description Council Appropriation Operating supplies 2�'� Total OTNER OPERATING SUPPLIES 2,400 Expenditure Detail 616 � 1994 Adopted Budget City of Federal Way, Washington opemting sudget � ACCOUNT # 402-7200-101-575-45-319 REPAIR dc MAINT SUPPLIES Narrative: Janitorial supplies at $175 per week/52 weeks. Item Description Council Appropriation Janitorisl supplies 9,100 Total REPAIR & MAl1VT SUPPLIES 9,100 ACCOUNT # 402-7200-101-575-45-410 PROFESSIONAL SERVICES Narrative: Linen/maid service, general maintenance contrad, small repair contrad, equipment and maintenance contrads, food servic�e contract. Item Description Council App�,opriation Linen and maid service contract 103,631 Landscape maintenance contract 41,543 General maintenance contract 33,052 Small repair contract 3,821 Equipment and maiatenance contract 3,830 Food service contract 207,261 Total PROFESSIONAL SERVICES 393,138 ACCOUNT � 402-7200-101-575-45-432 LODGING Narrative: Hotel Management conference for Manager. Item Description Council ppropriation Lodging 320 Total LODGING 320 ACCOUNT A� 402-7200-101-575-45-434 AIRFARB Nartative: Hotel Managemera conference for Manager. Item Description Airfare Total AIRFARE Council Appropriation 350 350 617 City of Federal Way, Washington 1994 Adopted Budget Ope�ating Budger ACCOUNT � 402-7200-101-575-45-435 CONFERENCE/SEMINAR REGISTRATION Narrative: Registration to Hotel Management conference for Manager. Item Description Council Appmpriation Registration 2� Total COIVFERENCE/SEMINAR REGISTRATION 200 ACCOUNT � 402-7200-101-575-45-437 MILEAGE REIMBURSEMENT Narrative: Mileage reimbursement at $616 per year for 2 FTE's. Item Description Council Appropriation Mileage �reimbursement 1,232 Total MILEAGE REIMBURSEMEIVT 1,232 ACCOUNT # 402-7200-101-575-45-440 ADVERTI Narrative: Announcements, advertisements, marketing. Item Description Advertisement Total ADVERTTSING Council A�propriation 6,000 : �'�'� ACCOUNT # 402-7200-101-575-45-471 ELECTRICITY Narrative: Eleatricity at Retreat Center. Based on historical data provided by previous ow»er. Item Description Council Appropriation El�tricity 8,560 Total ELEC?RICITY 8,560 Expenditun D�etail 618 , 1994 Adopted Budget Ciry of Federal Way, Woshington ope,rr�eg Budg�t � ACCOUNT # 402-7200-101-575-45-472 _ NATURAL GAS Narrative: Natural gas billings for Retreat Center. Based on historical data provided by previous owner: Item Description Council Avuropriation Natural gas 18,360 Total NATURAL GAS 18,360 ACCOUIVT # 402-7200-101-575-45-473 WATER BILLINGS Narrative: Water and sewer billings for Retreat Center. Based on historical data provided by prcvious owner. Item Description Council A,ppropriation Water/sewer 5,100 , Total WATER BILLINGS 5,100 ACCOUNT # 402-7200-101-575-45-492 � PRINT7NG STsRVICES Nanrative: Printing of brochures, etc. for advenising purposes. � Item Description , Council App�Qpriation Printing 6,000 Totai PRINTING SERVICES 6.� 619 i i � � � � � � � � o , �� , � r ir � � � � �r � Internal Service Funds 1994 Adopted Budget City of Federal Way, Washington , ops,nting Budger ' PURPOSE AND DESCRIPTION Risk Management provides assurance that the revenues and assets of the Ciry aze protecte� through an established risk control and risk finance program including risk management goals and objectives, a formalized risk assessment process and methodology for review and monitoring of the effectiveness of the risk management program. Risk management provides departments with information and assistance about recommended insurance requirements for various City contracts and through the safety program, information on how deparmnents can reduce the risk of injury to employees, the general public and to City owne� or leased property. SOURCES AND USES REVENUES AND OTI�R SOURCES User Charges-Insurance User Charges-Fleet/Equipment Fund Employment Security-Employer Employment Worker's Comp Miscellaneous Transfer-in Interest From Reserves TOTAL EXPENSES AND OTHER USES Personnel Services Supplies Other Services TOTAL Revenues Over (Under) Expenses RETAINED EARNINGS January 1 December 31 ' ' _ ; 199� ; ` IS�93 �99� ; < ; 1�4 : ;: Actu�i; Badg�fed : ; Fstun�ate�] > ; ,�dop� '' a 195,500 a 227,629 S 197,�96 S 217,309 26,205 26,100 26,100 25,000 13,95� 30,000 35,000 40,000 0 0 53,660 55,000 5,915 0 6,764 8,510 0 0 0 130,000 �7.: .��.;�� 7 � ��7�� 1 . ��V,i7 $ 35,Z53 S 60,000 S 88,660 S 151,613 0 2,160 1,960 2,174 130,969 156,569 163,700 192,032 � ; I66,�?32 � ,2�:$,"�'29 "� : '� � : ��$I� __. � 75,355 $ 65,000 $ 65,000 S 130,000 51,287 126,642 126,642 191,642 � 126,642 � 191,642 S 191,642 S 321,642 � 621 Ciry of Federal Way, Washington 1994 Adopted Budget operoting Br�dget FOSITION INVENTORY Risk Management Total 0.00 0.75 ffiGHLIGHTS/CHANGFS A reserve for self-insurance continues to accumulate cash necessary for an expanded self-insurance program, which will reduce the burden of future insurance costs. An emphasis will be placed on employee safety programs as well as a City-wide risk management program. User charges will be allocated as shown below: O& M: Operations and maintenance costs will be chazged to operating funds based on the total number of budgeted staff in 1993. Workers Compensation: Fund payments will be chazged through payroll distribution. Employer premiums are calculated and chazged departments through the payroll system. Unemployment Reserve: Charged through payroll distribution by increasing the rate structure to recover estimated unemployment costs. Unemployment O& M: Payments will be chazged through payroll distribution. Employer costs aze calculated and charged to departments through the payroll system. Automobile Insurance: Will be charged to fleet and then allocate� by asset consistent with all other fleet charges. The cost of automobile insurance coverage is paid by Risk Management and then billed fully to the Fleet Fund. It becomes an O& M cost to the Fleet Fund. PERFORMANCE MEASURES Respond to department requests for insurance coverage information for special events/activities—withia3/5 days. Review all contracts in 1/2 working days. 622 Risk/Purchasing 0.00 0.75 46 a 4,426 a 5,620 Manager 1994 Adopted Budget By Line-Item Expenditure Department Object Desciiption Dollar Amount ]10 SAI.ARIFS dc WAGES 447� T4TAL SAi.ARI&S �4766 210 EMPLOYEE PENSIONS 3,� 211 EMPLBENEF7T'CONTRIB(MEB'1) 2.432 213 I�DIGRE COKIRIBCICION 6'18 21� DLSA8112fYlSURVNOR � 720 Q�IDUS INS k MED A1D 130 210 UNFINPLOYMENTOOMPENSA170N 7.074 150 FIBAI.IH Q�SURANCE PREM 1.106 2S1 DENTAL INSURANCE � mrnr.asirrsFrrs Aea7 z�o wo�ae�s co�e�vswztorr ss,000 294 UNBI�IAYMBNTCOMPENSATI0NPMIS �0.� C[.AIlNANPBENFP[PPAYMBNIS %OOD 330 OFFICESUPPIJPS � 311 BOO&S MAPS dc PERIODICAIS b90 312 OTEfEKOPERSUPPL�S � 351 MINOR BQUtP-MISC 2S2 'I�OTALSUliLiFS 2,174 Sil PERDff:M/M6AIS � l32 LODCiING � 433 PARKIN(i/POILS 30 �34 AIRFARE � 43S OONfA'ERISEMINAR REGIS 7'00 C�6 RENfALCARS/GROUNDTRANSP � 13'I I�9L8AGE RElMBURSEMFNf 56 �60 INSURANCE PRF•M-0EN tc A[7P0 UAB 16Q168 16S INSURANCB PREM-PROPBRTY O�VBRAGE 27.200 �80 REPAIRS ANtD M/UPf1F.NAP(CL� 850 �n pxu�tnNa s�tvicPS �,� 197 ASSOQATtONDUBS S10 TOTAL 80tVICER t CBARGBS 192,0.12 TdTAL RISY MANAGHN�P FUND 3t5,819 G3ity of Federal Way, Washington 1994 Adopted Budget opemri„g Buclgec ACCOUIVT �{ 501-1100-000-51471-310 OFFICE SUPPLIES Narrative: This acrnunt will provide funds for general o,,f jice supplies associated with risk management. Item Description Miscellaneous office supplies Total OFFICE SUPPLIES i�7 250 ACCOUIVT � 501-1100-000-51471311 B008S, MAPS, dc PERIODICAL Narrative: This account will provide funds for reference books, journals and technical materials to continue building a modest referenoe pool to suppon the risk management function. Item Description Purchase books (National Safety Council) Purchase books (IIA/CPCU reference material) Purchase books (Blacks Law Dictionary) Purchase reference books Subscription renewal (Best's Key Rating) Subscription renewal (Business Insurance) Subscription renewal (Claims) Total BOOKS, M.lPS, & PERIODICALS Z00 200 40 100 20 85 35 680 ACCOUNT � 501-1100-000-51471312 OTAER OPERATING SUPPLIES Nanative: This acc�ount will provide funds for suppiies required by the Safety Committee. Item Description Safety certificates and frames Safety posters for workplace Safety pamphlets First sid kit supplies Safety ldts (3 � $50) Safety bulletin boards (8) Total OTNER OPERATTNG SUPPLIES Council Appropriation Council ADpropriation Council Appropriation 50 180 80 100 150 432 992 Expenditun Detau 624 1994 Adopted Budget Ciry of Federal Way, Woshington ' Optratirig Budger ACCOUNT �! 501-1100-000-51471-354 MINOR EQUIP-MISC Narrative: ?his account will provide funds for additional fire auinguishers as needed city-wide. Item Descri�tion Fire eatinguishers - building and vehicles (7 ��36) Total MINOR EQUIP MISC CO11IIC11 ADDfOPt18t10II 252 252 ACCOUIVT � 501-1100-000-51471-431 P ER DIEM MEALS Nan�ative: This account will provide funds for per diem meals associated with out of state travel and local association dinner or lunch meetings. Item Description ' RIMS (4 dinner meetings � S30) PRIMA (4lunch meetings (� a15) PRIMA conference (S days � S20/day) � Total PER DIEM MEALS Total LODGING , ACCOUNT � 501-1100-000-51471-432 ��G , Narrative: T1iis account will provide funds for lodging associated with out of state tra►�el. Item Description Lodging, PRIMA conf (5 days � $100/daY) � Council Aflomnriation 120 60 100 280 Council App,�opriation � 500 500 ACCOUIVT � 501-1100-000-51471-433 PAR KIN G /T�OLLS Narrative: This acrnunt will provide funds for parking associated with travel and training for the Risk Manager. , Item Description Parking cost (5 (� �6) I ', ' Total PARKING/TOLLS ' Council ppr�priation 30 30 625 Exp�nditun Detail ' City of Federal Way, Washington 199�4 Adopted Bu�lget Opemting Budgec ACCOUNT � 501-1100-000-51471-434 AIR Narrative: This account will provide funds for airfare to attend '94 PRIMA conference in Denver, Colorado. Item Description Council Appropriation �� 298 Total AIRFARE � 298 ACCOUNT � 501-1100-000-51471-435 CONFERENCE/SEMINAR REGISTRATION Narrative: Tfiis account will provide funds for registration fees associated with risk management. Item Description Council Appropriation PRIMA conference registration'94 400 Governors Annual Safety conference (2 ��2� SO State Risk Management conference 50 Safety seminars (2 � 5100) 200 Total CONFERENCE/SEMINAR REGISTRATIDN 700 ACCOUNT # 501 RENTAL CARS/GROUND TRANSP. Narrative: This account will provide funds for ground transponarion associated with out of state travel. Item Descri� on Council Appropriation Ground transportation (PRIMA conference) 40 Total RENTAL CARS/GROUND TRANSP. 40 Expenditune Detail 626 1994 Adopted Budget City of Federal Way, �Vashington � Operati�cg Budgtt , ACCOUNT � SO1-1100-000-51471-437 _ MILEAGE REIMBURSEMENT , Narrative: This acrnunt will provide funds for mileage associated with risk management related travel and training when City vehicles are not available. ■_��' Item Descri�tioa Other mileage (200 miles (g'J $ .28) Council AuvrQpriation � 56 i , � Total MILEAGE REIMBURSEMENT 56 ACCOUNT � 501-1100-000-51471-480 REPAIRS AND MAINTENANCE Narrative: ?fiis account will provide funds for routine maintenance for fire extinguishers. Item Descriptioa Annual service and certification Re-charge fire extinguishers Total REPAIRS A1VD MAINTENANCE Council Appropriation 650 200 850 ' ACCOUIVT # 501-1100-000-51471-492 PRINT7NG SERVICES Narrative: ' This account will provrde funds for printing Volume 2of the Emergency Manual and "Ist Fivie Minutes" handout for unployees. Item Description Council Appmpriation Printing (30 CC/EM Manual-120 handouts) 1 �'� Totai PRINT7NG SERVICES 1 �`� ACCOUNT # 501-1100-000-51471-497 ASSOCIATION DUES Narrative: This account will provide funds for association dues relating to risk management. Item Description PRIMA dues RIMS dues Total ASSOCIATTON DUES � ! � �� . . � : .�� 200 310 S10 627 Exp�nditun Iktail Ciry of Federal N�ay, �Voshington 1994 Adopted Budget Opt,�ating Budgtr ACCOUNT � 501-1100-000-51476-460 INSUR PREMIUM-GEN & AUTO LIAB Narrative: This account will providefunds for the purchase of commercial insurance for general liabiliry risks. Item Description Auto liability General liability Excess liability Employers liability Public officials E & O Bond renewal (City Manager) Bond renewal (Employees) Bond renewal (Council/Purchasing Manager) Bond renewal (City Clerk) Bond renewal (Police Clue� Bond renewal (Management Services Director) Total INSUR PREMIUM-GEN & AUTO LIAB Council Appropriation 25,000 84,000 25,200 40 22,000 1,250 421 582 175 250 1,250 160,168 ACCOUNT A� 501-1100-000-51476-465 INS PREMIUM-PROPERTY COVERAGE Narrative: This acrount will providefunds for the purchase of commercial insurance to protect the City assets. Item Description Council Appropriatioa Real property & business property coverage Inland marine Boiler and machinery Auto physical damage Total INS PREMIUM-PROPERTY COVERAGE 13,000 5,000 2,200 7,000 27,200 ACCOUNT �l 501-1100-000-517-78-230 WORKER'S COMPENSATION Narrative: This account will provide funds for premium payments made diredly to the state for workers' compensation. Item Description Council Appropriation Washington State fund Total WORKER'S COMPENSATION 55,000 55,000 Expenditun Detail 628 1994 Adopted Budget City of Federal �Vay, �Vushington opemti�g Budgu ACCOUNT � 501-1100-000-517-78-294 UNEMPLOY COMP PAYMENTS - IS Narrative: This account will provide funds to reimburse the state for claims paid to terminated Ciry employees eligible for unemployment benefits. Item Description Council App�,opriation Washington State Employme,nt Security �� Total UIVEMPLOY COMP PAYMEIVTS - IS �� 629 Expenditur� D�etail � � � � � � L � � � � � � � � � � o , �• � � � � � CI � 1994 Adopted Budget City of Federal Way, Washington Opcnating Badget PURPOSE AND DESCRIPTION � � � The Data Processing/Telecommunications/GIS Fund is designed to account for all costs associated with management information systems such as purchasing, configuring, maintaining and upgrading of computer hardwaze, softwaze, local/wide area networks, data communications, data processing, data base and phone systems. Also included is the management of US West, AT&T, SCAN, Cellular One, and pager services, as well as radio communication equipment and services management. This fund also supports collection of hardwaze, software, digital data, and procedures functioning together to capture, manage, analyze, model and display information that has spatial reference and can be tied to a map (GIS). Such costs include telephone charges, systems maintenance and upgrades, supplies, contract services and depreciation (used to accumulate money for replacement of equipment and softwaze). SOURCFS AND USES REVENUES AND OTHER SOURCES User Charges-O & M User Charges-Depreciation Residual Equity Transfers Miscellaneous EXPENSES AND OTHER USES BY DIVISION Data Processing Tele�ommunications GIS TOTAL $ 467,264 $ 832,656 S 798,464 $ 632,645 70,746 128,078 122,382 137,799 311,667 81,600 , 82,100 75,876 8,346 0 5,662 5,818 _ _ _ _ _ _ _ _ _ _ _ __ __ . _ _ _ __ ._.... _ _ __ ___ _ .. _ _ _ _ _ _ _ _ _____ ____ ___.__ __ _ _ _ .__ . __ ..._ _. __...._ _ _. __..__ _ _ __. . __ . .___.. __ __ _ _ . .... .... _ _ __ __ . __ _ __ __ __ __ .... ... .. .. ..___........ . .. _... _ . ....__ � 858,�3 ; � 1!;�2,3� S ; 1,008;i�08 � 8.5�,13� ' $ 452,799 $ 276,663 $ 247,311 $ 342,945 98,685 134,538 142,526 152,504 255,188 503,055 496,389 225,779 _ _ _ _ .. .._ _ ._ ___ . __... _ __ _ _ _ __ _ _ __ _ __ _ _ _ _ ___ __ _ _ _ _ _ __ ___ . _ _ __ _ __ __ _ _ TOTAL � $06,�y2 ! � ;91,4,256 � ; �G�� ; 7��,�28 . ; _ _ _ , _ _ ___ _ _ _ ._ __ 631 City of Federal Way, Washington 199'4 Adopted Budget Operating Budger 1992 ` 199� ' 1993 1994 Actu�l Budgeted Fsfinxated �►doptetl EXPENSES AND OTI�R USES BY CATEGORY Personnel Services Supplies Other Charges Intergovetnmental Intetfund - Residual Equity Interfund Services Capital Pay Plan Adjustment Pay For Performance Revenues Over (Under) Expenses RETAINED EARNINGS January 1 December 31 $ 64,946 $ 224,023 $ 181,885 a 242,843 80,113 48,262 48,863 66,448 300,586 496,930 514,772 319,426 615 5,780 5,780 5,780 4,482 615 602 0 30,133 51,713 51,224 0 325,797 81,600 83,100 82,765 0 978 0 0 0 4,355 0 3,966 TOTAL �$06,�'7� $ �►�4,256 � ; 8$6� :� ��28 ..; � 51,351 S 128,078 S 122,382 $ 130,910 50,634 101,985 101,985 224,367 5101,985 $ 230,063 S 224,367 S 355,277 FOSITION INVENTORY Total Data Processing/ 5.00 5.00 Telecommunicarions/GIS ffiGHLIGHTS/CHANGES Data processing user charges are based on the number of data processing equipment assigned for use in the operating funds. Telecommunication user charges are allocated based on the total number of budgeted staff in 1993. GIS user charges are allocated to the primary departments that will most benefit from the program: Surface Water Manager (409�), Streets/Traffic (2096), Cunent Planning (10%) and Long Range Planning (30%). Replacement reserve chazges associate� with Data Processing/ Telecommunications/GIS equipment are accumulated based on depreciation schedules, with charges effective in the year following acquisition. Capital acquisition has increased by $1,165 compared to 1993 as upgrades of network servers and replacement of certain PCs aze necessary to maintain an adequate service level for the rest of the organization. The GIS implementation is continuing as planne� with no capital purchase budgeted for 1994 and consulting services decreased by 80.6%. 632 Systems Manager 1.00 1.00 35 $ 3,912 S 4,950 GIS Coordinator 1.00 1.00 29 2,909 3,680 GIS Technician 2.00 2.00 25 2,635 3,334 Network Coordinator 1.00 1.00 21 2,388 3,021 � , ' � �J ' ' 1994 Adopted Budget Ciry of Federal Way, Washington Operating Budgec PURPOSE AND DESCRIPTION This element of operations provides support for the City's systems network and for its data processing equipment, services, PCs, softwaze and other items. In addition, this element provides and coordinates support for network users in arranging for training, softwaze and hardware acquisitions and maintenance, and other services. SOURCFS AND USES REVENUES AND OTHER SOURCES User charges-O & M User charges-depreciation Residual equity transfers Miscellaneous TOTAL EXPENSES AND OTHER USES Personnel Services Supplies Other Services Intergovernmental Residual Equity Transfer Interfund Services Capital Pay Plan Adjustment Pay for Performance TOTAL S 221,274 S 220,063 S 197,549 S 257,362 44,159 73,954 78,479 89,163 204,284 56,600 44,100 72,8.76 8,346 0 5,662 5,818 __.. _ . _ __ __ ___ _ __ ___ _ _. __ _ _ _ _ _ __ _. . .... . ___... _ ___ _ __ __ _ ___ __ __. _ ___ _ _._ _ _ .. . __ _ _ . . ____ . .. ..__. .___.. .. __.. . .____ _ ___ ._ _ _ _._ _ _ _ __..__._. __ .. ..__. _ __ . __. _ _ ... . _ ._ _ .._ _ __ . . _ _ _ _ __ . ..._ _ ._. ____ _ _ . .. ._ _ . .__. .. .___. . __ _ _ . .. __.__ _._ _ _____ _ _ _ __ _ . .. . _._ . __ _ .._.... . ... . ___ _.. _ $ d78 � 350,61� ; � . '.��5,79� � :: . ��. . ; __ _:. _ _ ._....._........._...... __.._ ..__......_........ .. ._...... . ._ ............. .. .. _... .. _. . ...... ................ .... ...... .......... ...._ ... __ ................... ...................___......._......_ .._........................................................... S 59,441 S 96,395 $ 93,315 $ 79,963 52,060 31,682 33,872 56,108 103,657 59,942 48,512 117,363 615 5,780 5,780 5,780 4,482 246 242 0 12,053 20,685 20,490 0 220,491 56,600 45,100 79,765 0 978 0 0 0 4,355 0 3,966 _ _ _ _ _ ___ ___ _ _ _ _ _ _ _ _ _ _ __ __ __ . __ ___ _ _ _ . . _ _ _ _ _ _ ___ ._ _ _._ __ _ _ _ _ _ _ __..._ _. . _ _ _ ___ _ _ _ _ __. .__ .._ _.. _ __ _.. _ $ : ��2,7�9 $; 27b,653 '� ;;?.4'7,3�:1 � < 3�,�4� < � 633 Ciry of Federal N»ay, Washington 1994 Adopted Budget Opemting Budger ' Revenues Over (Under) Ezpenses RETAINED EARNINGS January 1 December 31 POSITION �ORY ffiGHLIGHTS/CHANGFS Data processing user charges aze allocated base� upon the number of computers and computer related equipment assigned for use to any given departmenddivision. Replacement chazges associate� with the equipment aze accumulated based on depreciation schedules, with chazges effective in the year following acquisition. Systems management and network support will continue to be provided in house instead of through consulting contracts, thereby realizing at least $12,000 annual savings. Capital and minor requests for hazdwaze and softwaze were evaluated prior to inclusion in this budget. < 1992 1993 1993 199�t I! '` �lctual ;Budgeted Estimated tldopted ; S 25,264 $ 73,954 $ 78,479 � 82,274 � � 24,221 49,485 49,485 127,964 ' $ 49,485 $ 123,439 a 127,964 a 210,238 ' 634 Systems Manager 1.00 0.70 41 $ 3,912 S 4,950 Network Coordinator 0.80 0.80 21 2,388 3,021 Data Processing Total 1.80 1.50 ' 1994 Adopted Budget G�iry of Federal Way, Washington ope,nting Budger , PERFORMANCE MEASURES Te�hnical response within 2-4 hours. Hardware repair/replacement within 1-2 days. HW/SW procurement and installatioa 2 weeks. Server up-time. Dial-in access on-liae and operational. Dial-out access on-line and operational. Data back-up completed with no server or access problems; restoration of data able to be completely executed, fully restoring requested data. Quarterly staff software training completed. Proper measurea tak� to secure system and not allow any brooches of security. 635 � � � � � � � � � � � � � � � � � � � � � �• � 1994 Adopted Budget By Line-Item Expenditure Department Objxt Descxiption Dollar Amount 110 SA1.4RIES k WAGES 6z27� 120 OVERTlMEPAY Z.� 1UTAI.SALARffi 61,662 210 EMPLOYEE PENSIONS 4 .� 211 SMPL BENF.FIf CONIRIB (I�.BT') �.ti� 273 I�DtCARE OONIRIBUTION � 214 DLSASll1TY1SURVNOR �� 220 a1DUS IWS k MBD AID � TAp UNSI�rlPLOYl�NT' OOMPENSA110N 517 2S0 F�ALTH INSURANCS PRF1N �,� ?SI DEM'ALINSURANCE 1,176 TOTAL EENERITS u.�l 310 OFPI�SUPPLL+S � 311 BOOBS MAPS dc PBRIODIGI.S � 319, RBPAIR It MAWf SUPPiffi �.� 352 SMAtLOPFICSAPPARARLIS L� 355 MINORDPSQUIPMBNf 4� 356 MINOR DP SOFIWARE 17.176 357 DP COI�ON6N15 1 �� mr�.sutrt,ffi s41os �io rttot�coxn�.sa.RVices s�,z+s �11 CONS[1l.17NGCOKfRAClS � 121 FIRSf CLhSS POSfAGS � qi PERDIEbllMBAfS � 432 LODC;ING 1.000 134 AIItFARE '� Ci5 CXN!7FERISBMINAR REGLS 1402f 136 RBNi'AI.GRSICiROUN1DIRANSP 100 137 M013ACiE REIMBURSEMENT � 4S2 OPFRATING RF.Nl'AIS/IEASdS � 453 RENTPALOFAURN[iSJRFJEQUIPI�N1' 1.000 IBO RSPAIItItMA1fP18NAAiC6SV(S 17,3Z0 497 ASSOClA110N D�)ffi � TOrI'ALSERVICBS! CHARGffi 117.363 519 MISCPROFESSIONALSVCS-WfGOYf 5,780 TOTAI.INl'GOVTSBRVICBS S,7BD Nl OFFlCE AURNIIVRF�.QUIPMFNf 7.500 N2 OOMP[7f8RHARDWARF.lEQU�MENT �7.000 N3 OOI��TIBRSOIr1WARE-MA70R 31.265 TOTAL CAl1TAL OVIiAY 79,M5 «� � � � . . ...... ' ................ �> , . > _ �.'�< i { . �; '3C sp � f� � G o i 7�; � 5 "^S�t��'�� ✓ � t a �y . y�' ;,+ • b - � .. s. A.�'a�::: i..'R� . :,: ., . ..,, r . - ,. �. ...._.. �L . ......._. ^*� .�. .,. ...... . _. __. . � .. '' . :_ �`�_ :?. : ` .�. .�. COSP C6N1ER 1�OTi►1. �� 33$979 �� City of Federal Way, Woshington 1994 Adopted Budget ope,rrrueg E,�dBcr ACCOUNT � 502-1100-000-518-88-120 . OVERTIME PAY Narrative: Ovenime hours for Network Coordinator for work which cannot be done during regular hours. This is primarilyfor emergency situations which cannot be anticipated and scheduled accordingty. Item Description Two hours/week (� $23/hr. Total OVERT7ME PAY � � � Council Appropriation � 2,392 2,392 � , ACCOUNT � 502-1100-000-518-88-310 OFFICE SUPPLIES Narrative: Office supplies for MIS sta„�`'and for training of City sta,,Q: Item Description Council Appropriation Office supplies, 2 people �$2S0 ea. Spp Total OFFICE SUPPLIES gpp ACCOUNT � 502-1100-000-518-88-311 BOOKS, MAPS, d� PERIODICALS Narrative: Hardware and software periodicals, books and videos for Ciry sta,,�`'and so,�3ware trainers. Item Description Periodicals: PC Computing, WordPerfect Magazine, Quattro Pro magazine, Communication Week, Computer Shopper . Books, Vidoos: WP 6.0 training, MS Proje�t, Que tutorials Total BOOKS, MAPS, & PERIODICALS Council Appro�riation 100 S00 600 � I � Expenditun Detail 638 � 1994 Adopted Budget City of Federal Way, Washington ` Operoti�g Budger � ACCOUNT � 502-1100-000-518-88-319 REPAIR & MAINT SUPPLIES Narrative: � Printer supplies to suppon the system Ciry-wide (20 printers). � � ' � Item Description Laser printer cartridges, 20 �� 48 x 12 Epson dot matrix printer ribbons MT661 line printer ribbons, 10 � S30/ea. l 1x17 plotter ribbons, ZO � S90/roll 8.Sx11 plotter ribbons, 20 � S90�ro11 l 1x17 plotter paper, 20 � S46/pkg. 8.Sx11 plotter paper, 20 � S32/pkg. Electrostatic bond paper, 40 � S55/roll Plotter pens, 10 pkg. � S13/pkg. El�trostatic color bond paper, 5� S75 Printer filters, 40 � S12 ea. Diskettes, 200 � S 1 ea. Fax cartridges, 5 faxes (� 1/mo. x S73 Fax thermal paper, 6 mlls � 6/$22 Total REPAIR & MAl1VT SUPPLIES Council Auvronriation 11,500 300 300 1,800 1,800 920 640 2,200 130 375 440 200 4,380 22 25,007 ACCOUNT � 502-1100-000-518-88 352 SMALL OFFICE APPARATUS Nama�tive: Supplies for equipment repair and maintenance. � Item Description �_J � �� DP tool kit PC cleaning lat Printer stands, 4 � � 100 RJ45 conaectors, 50 � S 1 ea. One locking file cabinet for DP sof�ware Total SMALL OFFICE APPARATZIS . �� . . � ��, 200 150 400 850 1,650 639 Exp�ndttun IXtail � City of Federal Way, �Vashington 199�4 Adopted Budget opt,rittiRg Budgtc ACCOUNT � 502-1100-000-518-88-355 MINOR DP EQUIPMENT Narrative: Computer peripherals, cables, and aids. Item Description Glare screens, 10 (� $45 Modems, 2 � S 110 Network cables, 200 (Q'� $7 Surge protectors, 15 � S20 Wrist rests/foot rests UPSs for Community Center Tape backup unit for Community C.enter Tape backup cartridges, 20 x S22 Overhead projector (CLK) Digital scanner for Graphics Coordinator Total MINOR DP EQUIPMEIVT Council Appropriation 450 220 1,400 300 200 450 250 440 500 650 4,860 ACCOUNT � 502-1100-000-518-88-356 MINOR DP SOFIWARE Narrative: Upgrades to current software and critical minor software. Item Description General application software Modem software QuattroPro upgrade 26 � � 100/ea. Paradox upgrade, 25 � � 100/ea. (PK&MS) Corel Draw & Ventura upgrades 2�a100&2�a200 (PV1� Travers pc program (CD) UBC, UMC, UDG CD-ROM software (LA) Comparite software Total MINOR DP SOF7WARE Council Appropriation 4,000 46 2,600 2,500 600 550 S00 680 11,476 � � � � I Expenditun Detail 640 � I � � � r, 0 199�4 Adopted Budget City of Federal Way, Washington Opsrat�ng Budget ACCOUNT �i 502-1100-000-518-88-357 DP COMPONENTS Narrative: Computer rnmponents required for repair or upgrade. Item Description Mice, 50 (� $75 fot WP 6.0 and other applications Hard drives, 5 x $250 Video cards, 5 (� $120 Floppy drives, 5 x $79 Network interface cards, 10 a S77 Network interface card for laptop II Two mini hubs � $350 ea. (PW, CD) Digitizing tablets, 3 x$550 Monitors, 10 a 5275 Total DP COMPONEIVTS Council Agpropriation 3,750 1,250 600 395 7?0 150 700 1,650 2,750 12,015 ACCOUNT # 502-1100-000-518-88-410 PROFESSIONAL SERVICES Natrative: One year sofnvare maintenance and suppon for City applications. Item Description (MIS) Special contracting for ti�-sensitive & emergency restoration of business (MS) Eden software support (CD) Permit Plan support (MS) Quadrant software support (PK) Program for Success support (GIS) Oracle support (PV� EMME2 maintenance (1) (PV� Pavem�►t Managemeat support (LAV� CD I.aw updates, 4 � $150 (RCVV) (MIS) Compuserve for MIS manager (MIS) Team building for MIS staff (GIS) Geo/SQL support (GIS) AutoCAD support, 2 x �195/yr. (MS) Eden ctistomiz$d programming for City (CD Tidemark customized programming for FW (PK) RMSIII customized programming for City (Program for Success) (MS) STARS software maintenance (MS) Portfolio management/Telerate service Total PROFESSIONAL SERVICES Council A�rouriation 5,000 7,000 7,000 450 2,160 1,245 540 2,500 600 250 250 3,250 390 4,500 2,000 1,500 600 12,000 51,235 641 Expe�n Iktail � City of Federal Way, Washington 1994 Adopted Budget ope,nti�eg Budger ACCOUNT � 502-1100-000-518-88-411 CONSULTING CONTRACTS Narrative: MIS rnntract to study and propose an imaging system for the City, programming for volunteer tracking, and study to evaluate options for best approach to satisfy Ciry's need for comprehensive and integrated infrastructure management. Item Description Contract for imaging system study (COPP) Volunteer �acldng programming (MIS) Nceds, feasibility and options study - infrastructure management system Total CONSULTING COIVTRACTS Council A�propriation 5,000 5,500 20,000 30,500 ACCOUNT � 502-1100-000-518-88�421 FIRST CLASS POSTAGE Narrative: Postage for regutar mailings and for mailing services for DP equipment needing repair and replacement. Itera Description Postage Total FIRST CLASS POSTAGE Council Approvriation 400 . _�-�, ACCOUNT � 502-1100-000-518-88-431 PER DIEM MEALS Narrative: Meals for sta,,j�`'during conferences and/or bcal training sessioru. Item Descrintion Meals for 2 DP staff �$20/day a 5 days at conferences listed Software trainers' lunches, 20 �$8 ea. Other regional conference lunches, 4 x S8 Total PER DIEM MEALS Council ADnropriation 200 160 32 392 � � � � Expenditune D�etail 642 � '� �� 1994 Adopted Budget City of Federal Way, Washington optrottng Budgu ACCOiJNT # 502-1100-000-518-88-432 I.ODGING Narrative: Lodging for 1 person at Comdex conference and for 1 person at Networld rnnference. Item Description Networld conference for 1 s aays x aiooiaay Comdex conference for 1, 5 days x a100/day Total LODGING 500 S00 1,000 ACCOiJNT # 502 � Narrative: Airfare for 1 person to Comdex rnnference, 1 person to Networld �nnferenc�e. Item Descriprion Comdex conference sir fare Networld conference sir fare 1�I•i�7�i'i�] 350 420 ��0 ACCOUNT � 502-1100-000-518-88-435 CONFERENCE/SEMINAR REGISTRATION Narrative: Conference/seminar registration for MIS sta,,�`'and for the Software Tlraining group. Item Description Networld conference for DP staff (network vendors, future trends, available equipment) Co�ex registration for DP staff (office sutomation systems, supplies, peripherals) Netware confer�nce for Network Coordinator Regional DP conferences for MIS staff (CD,PV�GeoSQL local training, 2 staff/5 days (GIS)Oracle loccal training, 1 person/5 days Software Trainers training: Paradox, 4 traiaers (� 2/$99 classes WordPerfect, 4 trainers � 3/�99 classes Quattro Pro, 3 trainers � 3/$99 classes Keyboarding,� 2/$200 (CD,PV� Autocad training, 2� 5350 ea. (MS) Eden soflware training (CD) Tidemark software training Total C0IVFERENCE/SEMINAR REGISTRA?70N Council Appropriation Council Appr�priation Council Anomoriation 400 150 200 3,000 Z,500 792 1,188 891 400 700 2,720 680 14,021 643 Expend3tun Deta�l � City of Federal Way, Woshington 199�4 Adopted Budget Operoting Budgd ACCOUNT �i 502-1100-000-518-88-436 REN C ARS/GROUND TRANSP. Narrarive: Ground transponation to/from airport/hotel at Comdex and Networld conferences. Item Description Comdex ground transportation Networld ground transportation Total REIVTAL CARS/GROUIVD TRANSP. Council Appropriarion 50 SO 100 ACCOUNT � 502-1100-000-518-88-437 MILEA REI M B U R SEMENT Narrative: Mileage reimbursements to sta,,�`' atte»ding training or conferenoes when City vehicles are not available. Item Description MIS staff mileage to/fm. satellite offices �.28/mile Trainers' mileage, 480 miles � .28/mile MIS staff mileage to local conferences - 100 mi. �.28/mi. Total MILEAGE REIMBURSEMENT Council Appropriation 37 135 28 200 ACCOUNT # 502-1100-000-518-88-452 OPERATING RENTALS/LEASES Narrative: Reraal of o,,8`site space for software training for sra„$: Item Description Training space reatal, 5 days � S60/day Total OPERATTNG RENTALS/LEASES Council Appropriation 300 300 � � � � I Expenditure D�etail e .:�!] � I � � � I � 199�4 Adopted Budget Ciry of Federal Way, �Voshington Opsra�eg Badgtt ACCOUNT �l 502-1100-000-518-88-453 RENTAL OF FURNITURE/EQUIPMENT Narrative: Rental of rnmputer equipment for o„�"site software training for sta,,�: Item Description Computer rental, 2 sessions/10 pcs (� S20 per day for 5 days. Total RENTAL OF FURNITURE/EQUIPMEIVT 1,000 1,000 ACCOUNT �l 502-1100-000-518-88-480 REPAIRS AND MAINTENANCE Narrative: Yearly maintenance for equipment nor under warranty. Computer equipment repair. Item Description Liae printer maiateaance Laser printer maiateaance (18) Two plotters maintensnce Color printer maintenance Tape backup/data drives maintenance Repair cost for moniWrs, hard drives, etc. Fax maintenance, 5� 5450 ea. Dial access server maintenance (CD) Repair of hand-held PCs Total REPAIRS AND MAINTENANCE 1,200 5,210 2,580 810 950 2,500 2,250 920 900 17,320 ACCOUNT �► 502-1100-000-518-88-497 ASSOCI DU�S Narrative: Dues for membership in job-related organizations for MIS sta,,8: Item Description Ede,n Systems Users Group membership Puget Sound Novell Users Group membership Total ASSOCI�lTION DUES Council Appropriation � � � �� Cotmcil A�o�gpriation 2S 100 12S 645 Expenditun Dttail r City of Federal Way, �Vashington 199�4 Adopted Budget ope,rrting Budg�t ' ACCOUNT �/ 502-1100-000-518-88-519 MISC PROFESSIONAL SVS-INTERGOV Narrarive: Computer services pmvided by other government entities. This is generally up-to�rlate dalabase information available via modem. Item Description (LAW-Crim.) DISCUS (COPP < LAV� WA State Legislative Info (LAW-Crim.) ACCESS/WASIC (CLK) King County Records (GIS) Censas data Total MISC PROFESSIONAL S1�S-INTERGOV Council Appropriation 500 1,500 2,280 1,000 500 5,780 ACCOUNT �1502-1100-000-518-88-641 OFFICE FURNITURE/EQUIPMENT Narrative: O,,�ice equipment and furniture. Item Description Cable tester (LAN CA1� Total OFFICE FURNITURE/EQUIPMENT Council Appropriation 1,500 1,500 ACCOUNT � 502-1100-000-518-88-642 COMPUTER AARDWARE/EQUIPMENT Narcative: Replacements or additions to current City computer nehvorks. Item Description Wide area network, 3 nodes � 53000 ea. City Hall server replacemeat (curnent server old, has slow response time; risky to have no. of users it has) (PK) Parks/Rec. server replacement (Fire Station) Network concentrator for City Hall Dial-out fax server CD ROM server (GIS) Hard drive for GIS server (current drive 45 X full and climbing) (CD/ADM) Replace 286 pc (CD/Lin Replace 2 286 pcs (COPP) Replace 286 pc (LA) Replace 286 pc (MS) Replace 2 286 pcs (PK�FS) Replace 286 pc (MS) Accountant pc Total COMPUTER HARDWARE/EQUIPMENT Council Appmnriation 9,000 8,500 4,500 1,200 2,100 1,200 2,500 2,000 4,000 2,000 2,000 4,000 2,000 2,000 47,000 � � � � Expenditune D�ttail 646 � 199�4 Adopted Budget City of Federal Way, A'ashington � Operoling Budget � � �, I� ACCOUNT � 502-1100-000-518-88-643 COMPUTER SOFIWARE-MAJOR Narrative: Computer system software for servers. Item Description Council Appro 'imation GIS server Novell upgrade, v.3.11 (10 user) to v. 4.0 (25 user) . 3,125 Parks & Rec. server upgrade v. 2.2 (5 user) to v. 4.0 (25 user) 3�� (PV� Digital Terrian Modeling software ' 1,500 CD ROM Server softwar8 1,200 (CD,PV� Geo/SQL software edit sessions, 1(� �3500 ea. 3,500 (HR) Human resources information system linked with payroll system 5,000 (CD, PV� AutoCAD software 3,500 (MS) A/R software (replace manual functions) 7,500 (SV� Hydraulics software 2,500 Total COMPUTER SOFTWARE MAIOR 31,265 64� Expe�iditun Drtail � � � � � � � � � � '� � � �� '� o , �• � 1994 Adopted Budget City of Federal Way, Washington � Operating Budget � � � � � PURPOSE AND DESCRIPTION This element of operation, which includes one part-time technical support person from the Federal Way Fire District, provides support for telephone, cellular phones, pagers, buildings' phone wiring system, maintenance and improvement of communications. All work is coordinated through the Systems Manager or Network Coordinator in Management Services. SOURCFS AND USES 1992'; ; 1993 :19�3 ` ; �4 ' ; �ctuat B�dg'e� F.stimatec�; �ldopfe�il ; REVENUES AND OTI�R SOURCES User charges-O & M $ 89,475 S 131,538 $ 118,526 S 149,504 User charges-depreciation 26,587 27,458 27,458 29,858 Residual equity transfers 8,710 3,OOU 24,000 3,000 , , ,. TOTAL �; �1x�7'�� 16I,9�b ' � i�,98� '� . 182,3�2: EXPENSES AND OTI�R USES Personnel Services Supplies Other Services Capital TOTAL I � I � Revenues Over (Under) Ezpenses RETAINED EARNINGS January 1 December 31 a 0 $ 8,645 $ 8,373 $ 15,886 15,498 5,430 6,030 6,090 74,222 117,463 104,123 127,528 8,965 3,000 24,000 3,000 $ 98;�85 S 13�,53� �. ; 14Z,� '�,: 152,50�. ;. a 26,087 S 27,458 S 26,413 52,500 $ 52,500 $ 79,958 S 27,458 S 29,858 52,500 79,958 79,958 $ 109,816 � 649 City of Federal Way, Washington 1994 Adopted Budget Operoting Budger POSITION INVENTORY ffiGHLIGHTS/CHANGES Telecommunications user charges are allocated on a percentage of total cost based on the total number of staff budgete� in 1993. Replacement chazges associate� with telecommunications equipment are accumulated based on depreciation schedules. No major changes are anticipated. PERFORMANCE MEASURFS Technical response withia 2-4 hours. Hardware repair/replacement within 1-2 days. HW/SW procurement and installation2 weeks. Phone services operational. Long distance services operational. Pager/Cellular phone services operational. Radio communication system operational. Quarterly staff communications training completed. Proper measures taken to secure system and not allow any breeches of security. 650 Systems Manager 0.00 0.10 41 $ 3,912 a 4,950 Network Coordinator 0.20 0.20 21 2,388 3,021 Telecommunications 0.20 0.30 Total 1994 Adopted Budget By Line-Item Expenditure Department Object Description Dollar Amount : ,: >. 110 SALARtPC & WpGES 11.902 1211 OVERI7ME PAY 1,150 mr�.s,uw�rFS ussz � � zio 211 213 214 zao 2io 2S0 2S1 310 311 3S3 �w �ao �zs �?A �31 tlS �37 �8D '� F1NPL BENERff COMRIB (MF,BT) MEDICARE CONTRTB[1i70N DiSABllSfYIS[1RVNOR nvnus aas e� �wm UNBMPLOYMBNI'COMPBNSA170N HEAI.IH INSURANCB PRBM DENT'AL WSURANCE am�ni.asrresnrrrs oa�ncesuerues BOOBS MAPS ic PSR[ODICAL.S 1EIF.PHONB SYSIEM - MiNOR 1vTALSOen.� rROa�oivec.�vic�s ao�uencn�oNs LONG DLSTANCB CHARGAS MOBRE PHONB Aat'I7A� PBRD�M MEIUS OONFERENCBISEMIIVAR RSGISIRA'SON MILEAGE REIMBURSE�XI' RBPHIR � MAIt�TF.NANCE SVCS 7�OTALSSRVICffi d CBARG6R OPFtC� FURNRVR&F.QUIPMENT TOTAI. CAi1TAL TOTAI.T�COMII[[IlNIG170N8 M 1N an 609 170 172 a � 822 ?A9 ioo ZOO 5,790 aoou s� eoo 25.000 19,000 SO 100 8U 17,198 �. � �' 4� 727,SZ8 3,000 �� u� �� G1ity of Federal way, Washington 199�4 Adopted Budget Operoting Budgst ACCOUNT � 502-1100-000-528-80-120 O VERT I 1 k 1E PAY Narrative: Pay for ovenime hours for Telecommunications Manager. Item Description Council Appronriation Telcommunicarions Manager, 50 hours x$23 1,150 Total OVERTTME PAY 1,150 ACCOUNT # 502-1100-000-528-80-310 OFFICE SUPPLIES Narrative: General o,,�ice supplies. Item Description Council Appropriation Minimal office supplies 100 Total OFFICE SUPPLIES 1� ACCOUNT �/ 502-1100-000-528-SO 311 BOOKS, MAPS, k PERIODICALS Narrative: Pamphlets for sta�`'on use of telephones and voice mail. Item Description Council Appropriation Telephoae system how-to pamphlets 2� Total BOOKS, MAPS, & PERIODICALS 200 Expenditune Detail 652 � � � � � � 199�4 Adopted Budget City of Federal Way, Washington operoH�g Budget ACCOUNT # 502-1100-000-528-80-353 TELEPHONE SYSTEM BQUIP-MOTYIR Narrative: Telephone system components and upgrades. Item Description Circuit patch panel Minor communications equipment Voice mail soRware uPSrade (Allows improved security, set up of coverage paths, enhanced call transfer, ability to undelete a message, improved activity log feature) (for sys. admin.) AT&T npgrade installation costs In 1994, the North American Dialing Plan will be changed so that any 3 digit no. (with some exceptions) can be usad either as a prefix or area code. This will require an upgrade of existing PBX softwar� to be able to continue routing calls sutomatically using the ARS (Automatic Route Selection) features. One reserve telephone Telephone - Accountant Total TBLEPHOIVE SYSTEM EQUIP-MOTOR Council Avnropriation 1,400 150 1,800 2,000 220 220 5,790 ACCOUNT � 502-1100-000-528-80�10 PROFESSION SERVICES Narrative: Design and cabling of telephone systems. Item Description Cabling of satellite offices Minor office reconfiguration cabling Design or system consulting Total PROFESSIONAL SERVICES Council Avoro�riation 3,000 3,000 2,000 8,000 653 Expenditun D�ttat! � Ciry of Federal �Vay, Washington 1994 Adopted Budget Op�rattng Budget ACCOUNT � 502-1100-000-528-80-420 COMMUNICATIONS Narrative: Pager, Ciry telephone system and modem lines monthly service costs. Item Description Pager service (35), $350 x 12 mo. Telephone monthly service: 10 standard 2-way lines (outgoing) 15 DID lines (incoming) 2 Tacoma lines 1 T-circuit 1 lea.5ed line Steel Lalce alarm liae City Hall alarm system Police modem line Sacajawea Park line Local long distance charges TOTAL US WEST SERVICE 10 additonal OPX lines for Community Center traffic instersections, etc. Total COMMUNICATTONS Council Appropriation 4,200 � � � � � � 50,000 3,600 � 57,800 ACCOUNT # 502-1100-000-528-SO-423 LONG D I S TAN C E C AARGES Narrative: SCA1V and long distance service rnsts. Item Description Long distance charges, AT&T & SCAN Total LONG DISTANCE CHARGES Council Appropriation �'� � 25,000 ACCOUNT �i 502-1100-000-528-80-024 CELLULAR AIR T Narrative: Cellular phone air time. Item Description Council A�rooriation Air time for 30 cellulaz phones 19,000 Total CELLULAR AIR ?7ME 19,000 � I � I Expenditure Deta�l 654 � I 1994 Adopted Budget City of Federal Way, Woshington E -- Ope�g Budger � ACCOUIVT # 502-1100-000-528-80-431 PER DIEM MEALS Narrative: � Meals for sta„Q`' while at o„�` site training. Item Description � Meals for staff at off-site training _. Total PER DIEM MEALS Council Appropriation 50 C� ACCOUNT �Y 502-1100-000-528-80-435 CONFERENCE/SEMINAR RBGISTRAT�ON Narrative: Telecommuntcations or radio training for sta„�: Item Desciiption � ( � � � I � Radio/telecommunications training Total COIVFERENCE/SEMINAR REGISTRATION Council Appropriation 100 100 ACCOUNT � 502-1100-000-528-80-437 MILEAGE REIMBURSEMENT Narrative: Mileage reimbursements for Ciry sta,,(j`' in training when City vehicles are not available. Item Description � �� ' J1i� 1 � � Mileage reimbursements for trainces, 90 mi. �.28 per mile � Mileage to/from different City sites 195 miles �.28 per mile SS Total MILFelGE REIMBURSEMENT 80 ACCOUNT # 502-1100-000-528-80-480 REPAIRS AND MA I N TENAN C E Narrative: Telephone system maintenance contract, telephone repair, and repair or reprogramming of the radio system. Item Description AT&T maintenance contract for phone system Telephone repair, 10 phones �$100 ea. Radio system maintenance Voice hold system service Total REPAIRS AND MAINTENANCE Couacil Agpr�priation 15,748 1,000 500 250 17,498 655 Exp�nditun D�eta�l � CYry of Federal �Vay, Washington 1994 Adopted Budget Operating Budget � ACCOUNT � 502-1100-000-528-80-641 OFFICE FURNITURE/EQUIPMENT � Narrative: Major telephone system components. � Item Description Council Appropriation Analog card for telephone system 3,000 � (interface between system and incoming cable; each card handles 10 OPX lines) Total OFFICE FURNITURE/EQUIPMEIVT 3,000 � � I Expenditure Detail 656 � 1994 Adopted Budget Ciry of Federal Way, Washington � Operating Budgtt � � r � PURFOSE AND DFSCRIPTION � The GIS Division of Management Services functions as a resource and support group to all City departments for the development of applications, mapping layers, and databases utilizing spatial data. To this end, the GIS Division is responsible for the development and maintenance of primary mapping � layers, databases, applications and associated standards that will be used to produce the end-products needed by other City departments. � SOURCES AND USFS � � REVENUES AND OTI�R SOURCES User charges-O & M $ 156,515 $ 481,055 $ 482,389 $ 225,779 User charges-depreciation 0 26,666 16,445 18,778 Residual equity transfers 98,673 22,000 14,000 0 � TOTAL �$ 255;�.8$ �; 529,��. ; $ :5.�,$34 � i �,5�'! EXPENSES AND OTHER USES � Personnel Services Supplies Other Charges � Residual Equity Transfer Interfund Services Capital � I I � TOTAL Revenues Over (Under) Expenses RETAINED EARNINGS January 1 December 31 $ 5,505 S 118,983 $ 80,197 $ 146,994 12,555 11,150 8,961 4,250 122,707 319,525 362,137 74,535 0 369 360 0 18,080 31,028 30,734 0 96,341 22,000 14,000 0 __ _ _ ._ ... . ..___ . � ?55,188 $ 5Q3,0,55 � :�196,389 � �?.5,779 $ 0 S 26,666 S 16,445 S 18,778 0 $ 0 $ 0 0 16,445 26,666 $ 16,445 $ 35,223 ' � 657 City of Federal �Vay, Washington 1994 Adopted Budget Opernting Budget POSITION INVENTORY ffiGHLIGHTS/CHANGES Funding of the GIS Division is ailocated to the primary departments that will most benefit from the program: Surface Water Management (40%), Streets/Traffic (20� ), Cunent Planning (10%), and Long Range Planning (30 0). The 1994 Adopted Budget for the GIS Division reflects significant decreases in hazdware/softwaze expenditures and outside consulting contracts. These changes are due to the fact that there will be no hardwaze and softwaze purchases and the majority of data development will occur in-house during 1994. PERFORMANCE MEASURFS Availability of all hardware, software, and network to allow users to access data and applications relating to GIS. Complete data base design. Install and import cadastral data. Update parcel data up to date. Design and import SWM ilata Integrate other data base systems. Train other departments. 658 Systems Manager 0.00 0.20 41 $ 3,912 $ 4,950 GIS Coordinator 1.00 1.00 29 2,909 3,680 GIS Technician 2.00 2.00 25 2,635 3,334 GIS Total 3.00 3.20 � � 1994 Adopted Budget By Line-Item Expenditure Department Object Description Dollar Amount 110 SAI.ARIES & WAGES 118,921 OVERTA4E PAY 3,450 TOTAL SAI.ARIES 1Z2,371 210 EMPLOYEE PENSIONS 8,8'� 211 EMPL BENEFIT CONTRIB (MEBT) 4,328 213 MEDIGARE CONTRBLTfION 1,724 • 214 DISABII.ITY/SURVNOR 1,227 220 IIVDUS INS & MED AID 445 240 UNEIVIPLOYME;NT COMPENSATION 988 250 HFALIH INSURANCE PREM 5,415 251 DENTAL INSURANCE 1,624 TOTAL BENEFiTS 24�623 310 OFFICE SUPPLiFS 7� 311 BOOKS MAPS & PERIODICAIS 150 352 SMALL OFFICE APPARAIUS 1,850 357 DP COMPONENTS 1,500 TOTAL SUPPLIES 4,250 410 PROFESSIONAL SERVIGFS 31,000 411 CONSULTING CONTTiACTS 35,000 431 PER DIEM/MF.AIS � 432 LODGING 1,000 434 AIItFARB 700 435 CONFER/SEMMAR REGIS 6,300 497 ASSOCIATION DLTES 23S TOTAL SERVICES & CHARGffi ?4,535 TOTAL GIS �.'1'� TOTAL DATA PROCESSING/PELECOMMUIVICATTONS/GIS FUND TZ1,228 City of Federal Way, Washington 1994 Adopted Budget Opemhing Budget ACCOUNT # 502-1100-000-532-20-120 OVERTIME PAY Narcative: Ovenime hours for 3 GIS FTE to update GIS database and digitize parcel maps since 199i0. Item Description Council Approvriation Overtime for 3 FTE, 3 we�ks x$23 3,450 Total OVERTTME PAY 3,450 ACCOUNT � 502-1100-000-532-20 310 O FFI C E SU Narrative: GIS sta,,8`'general o,,�ic+e supplies. Item Description Council Appropriation Office supplies, 3 x a250 750 Total OFFICE SUPPLIES 750 ACCOUNT � 502-1100-000-532 20-311 BOOKS, MAPS, & PERIODICALS Narrative: GIS-related periodicals for GIS sta„�: Item Description Council Appropriation GIS World and GeoInfo magazines 150 Total BOOKS, MAPS, & PERIODICALS 150 ACCOUNT # 502 20 352 SMALL OFFICE APPARATUS Narrative: Storage for GIS maps and files. Item Description Council Appropriation One hanging file cabinet for drawings 1,850 Total SMALL OFFICE APPARATUS 1,850 Expenditur�e Detail 660 � 1994 Adopted Budget City of Federal �Vay, Washington ops,wting Budga ACCOUNT # 502-1100-000-532-20-357 DP COM P O NENTS Narrative: Computer components for GIS computer systems. Item Descri,ption Council Appropriation Additional processors, 3 (g� $500/ea. (Pentium/586 chip) Total DP COMPOIVENTS 1,500 1,500 ACCOUNT � 502 _ PROFESSIONAL SERVICES Narrative: GIS agreements with contractors. Item Description (PV1� Integration of PMS database w/GIS (CD) Integration of Permit Plaa w/GIS (MS) Integration of sales tax data (STARS system) (MS) Integration of Eden Bus. Lic. w/GIS (PV� Integratioa of EMME2 w/GIS Oracle database programming support GIS implementation support Total PROFESSIONAL SERVICES Council App�gpriation 5;000 5,000 5,000 5,000 2,000 4,000 5,000 31,000 ACCOUNT � 502-1100-000-532-20-411 CONSULTING CONTRACTS Narrative: Contracted work on GIS. � �tem Descrintion Overlay Assessor's data with 1vIES photography Total CONSULTING CONTRAClS Council ADOronriation 35,000 35,000 ACCOUNT � 502-1100-000-532-20-431 PER DIEM MEALS Narrative: GIS sta„�`'meals while at conferences. Item Description Per diem meals, 3 staff/5 days (� S20/day Total PER DIEM MEALS 661 Council A� '�nation 300 300 Expenditune Detail City of Federal �Vay, Washington 1994 Adopted Budget opemring Budger ACCOUNT # 502-1100-000-532 20-032 LO Narrative: Lodging for GIS sta,,�`' while at conferences/seminars. Item Description Council Appropriation GIS conferences: Geo/SQL conference, �i� x s aays x�iooiaay soo URISA conference, (1) x 5 days x$100/day 500 Total LODGING 1�� ACCOUNT � 502-1100-000-532-20-434 AIRFARE Narrative: � Airfare for GIS sta„�`'to anend GIS conference/seminar. Item Description Council Appropriation Airfare for 2 staff �$350 each 7� Total AIRFilRE '1 � ACCOUNT � 502-1100-000-532-20-435 CON F E RE NC E/ S fiMINAR REGISTRATION Narrative: Conferenc�e/seminar registration for GIS sta„�: Item Description Council Appmpriation GeoSQL training/2 staff/S days/local 3,000 Oracle DB training/1 person/S days 2,500 URISA � GeoSQL conference � Total CONFERENCE/SEMINAR REGISTRATTON 6,300 Expenditure Detail 662 1994 Adopted Budget Ciry of Federal Way, Woshington operr�tg Budga ACCOUNT � 502-1100-000-532-20-497 ASSOCIATION DUES Narrative: GIS association membership dues. Item Description Council Appropriation URISA (1) � 85 NWCAMA (1) 50 Geo/SQL (1) 1� . Total ASSOCIATTON DUES 235 663 �P��n �� o , �• � � � � � � � � � 1994 Adopted Budget Ciry of Federal Way, Washington ( Ope�n�ing Budgu � � � � � PURPOSE AND DESCRIPTION This Fund provides duplication and postage for all City departments. SOURCFS AND USES 199� ��3 1993 > :! 199� !; ' A+ctval Buclgete�d �St�ateil:< A�dapf� REVENUES AND OTHER SOURCES User charges-O & M $ 136,207 S 219,957 S 251,214 S 95,458 User charges-depreciation 3,288 5,872 6,116 6,783 Residual equity transfers 1,506 4,000 4,000 2,530 Miscellaneous 2,309 0 298 107 TOTAL � 1�3,310 � 32�,$�9 � �G1,G28 ;� ; 10�#,87`S EXPENSES AND OTI�R USES Personnel Services S �1,304 S 60,344 S 60,477 S 0 Supplies � 16,056 31,410 20,130 16,020 Okher Charges 83,514 104,438 151,690 79,545 Residual Equity Transfers 6,906 820 504 0 Interfund Services 16,207 20,053 18,711 0 Capital 3,344 4,000 4,000 2,530 Pay Plan Adjustment 0 292 0 0 Pay for Performance 0 2,600 0 0 TOTAL $ 197`,3�1 $ 22�,95'� ' � �S'5,SI'2 � 9$,�� ''' Revenues Over (Under) Expenses $(54,021) S 5,872 $ 6,116 $ 6,783 RETAINED EARNINGS January 1 December 31 58,481 � 4,460 � 4,460 4,460 10,332 S 10,576 S 10,576 17,359 0 Vl7J G3ity of Federal Way, Washington 1994 Adopted Budget Operoting Budgu POSITION INVENTORY ffiGHLIGHTS/CHANGFS The Mail and Duplication Services Division places an emphasis on monitoring and controlling costs of City-wide duplication and postage. Charges are based on a per capita basis. In 1994, the intent is to chazge departments based on a monthly reading of equipment monitors. Postage chazges aze based on actual usage while duplication chazges will be based on a cost per copy formula. PERFORMANCE MEASURFS Set up training class on the use of lst class mail, specialty classes of mail and bulk rate. 666 Graphics Coordinator 1.00 0.00 N/A N/A N/A Purchasing Coordinator 0.50 0.00 N/A N/A N/A Mail and Duplication Services Total 1.50 0.00 1994 Adopted Budget By Line-Item Expenditure � Department Object Dacriptioa Dollar Amount 312 011��ROP6RSL1PPIIFS �+� mr,►�, surrtags i4ozo 421 FlRSI' CLASS POSfAGE � 422 BULIC GASS POSfAGE � 4S3 REKIYFURN h EQt11PMENf tl,�80 �80 REPAQtdcMAIATIENANCESVCS 3,]30 TOTAL SBRVICFS t CHARGLS 79.345 611 OFFIC'E FURNCNRFJL+Q[J�MEATI' ZS� TdTAL CATITAL OIlIiAY 2,530 COSPCErTPAtTO?AI. 98.095 City of Federal Way, Washington 1994 Adopted Budget Optnoting Budgst ACCOUNT � 503-1100-000-518-70-312 OTHER OPERATING SU�PLIES Narrative: This account will provide funds fo.r operating supplies associated with duplication services. Item Description Recycled copy paper (white, all sizes) Plans copier paper (24" & 36") 12 mths �$65 Toner for plans copier (6 cm �$440) Toner (Ricoh copier) Developer (Ricoh copier) Total OTHER OPERAT7NG SUPPLIES Council Approoriation 12,000 780 2,640 219 190 15,829 ACCOUNT � 503-1100-000-S1&70-453 RENTAL OF FURNITURE/EQUIPMENT Narrative: lfiis account will provide funds for copier rental charges and maintenance/supply charges. Item Description 3 copiers (City Hall) 12 months (� $2660 1 copier (SLFS) 12 months � �180 1 copier (SL Annez) 12 months �$240 1 copier (Comm/SR Center) 12 months �$300 1 copier (SL Park Maint) 12 �nths (� S 10 Total REIVTAL OF FURMTURE/EQUIPMEIVT Council Appropriation 31,920 2,160 2,880 3,600 120 40,680 ACCOUNT !� 503-1100-000-518-70-480 REPAIRS AND MAINTENANCE Narrative: � This account will provide funds for maintenance for purchased copiers. Item Description Plans copier maintenance Ricoh copy maintenance Total REPAIRS AND MAINTENANCE Expenditune Detail 668 Council Appropriation � 995 � 1,350 2,345 � � � � � 1994 Adopted Budget City of Federal Way, �Vashington Operating Budget ACCOUNT # 503-1100-000•518-9Z-312 OTAER OPERATING St/PPLIES Narrative: This account will provide funds for supplies associated with the postage meter. Item Description Postage meter tape Postage meter ink Total OTHER OPERATTNG SUPPLIES Council Appropriation 175 16 191 ACCOUNT �i 503-1100-000-518-92-421 FIRST CLASS POSTAGE Narrative: This account will provide funds for lst class postage associated with City mailings. Item Description 119,000 pieces � 5.29 Totat FIRST CLASS POSTAGE Council App�gpriatian 34,600 34,600 ACCOUNT # 503 BULK CLASS POSTAGE Narrative: This account will provide funds to renew the City's bulk mail pe�mit.a»d our business reply permit. Item Description Council Approuriation Business reply permit _ 260 3rd class bulk permit 75 Total BULK CLASS POSTAGE 335 ACCOUNT # 503-1100-000-518-92-053 RENTAL OF FURNITURE/EQUIPMENT Narrative: This account will provide funds for postage meter rental. Item Description Meter rez►tal (�200/quarter) Total RENTAL OF FURNITURE/EQUIPMENT 669 Council Approp 'nation 800 800 Expendltun D�ttail City o,�' Federal Way, Washington 1994 Adopted Budget OperotiRg Budget ACCOUNT �f 503-1100-000-518-92-480 REPAIRS AND MAINTENANCE Narrative: This account will provide for postage machine, account counter system and scale maintenance. Item Description Council Aporopriation Maintenance/service per Y� � 785 Total REPAIRS AND MAINTENANCE �gs ACCOUNT �/ 503-1100-000-518-92-641 OFFICE FURNITURE/EQUIPMENT Narrative: This account will provide funds for expanding and improving our mail distribution center: Item Description Council Appropriation Folding machine 1 qpp � Mail center adjustable sorter 1,130 Total OFFICE FURNITURE/EQUIPMEIVT 2,530 Expenditure Detai! 670 1994 Adopted Budget G�ty of Federal Way, Washington , ope,nhng Budger ' � � PURFOSE AND DESCRIPTION The Fleet and Equipment Fund administers operational and maintenance services for the City's non- proprietary owned vehicles and motorized equipment. SOURCES AND USES , ,> < < ;. ; 19�2., i�93 T993 ' !:1�9� ; > ,Bu _ ;�ctual dgebed ;; Estimate� ;; gdopf� ; REVENUESAND OTHERSOURCES ', User charges-O & M $ 52,725 a 74,729 $ 77,105 S 81,997 User charges-depreciation 57,734 128,863 106,749 135,791 Residual equity transfer 0 46,218 39,237 100,575 �� Miscellaaeous 2,617 0 13,052 1,405 TOTAL $ ;: 113,�7� $. 249,�f� ; � <;�36,�?�3 $ ;;; �1�,76� > _ :. ;... . _._ ; . » ;;:. _ __ �J ' � EXPENSES AND OTHER USES Personnel Services $ 0 S 0 S 0 S 9,339 ' Supplies 25,137 34,109 33,917 31,023 Other Charges 9,834 14,500 16,456 18,025 Intergovernmental 230 20 70 15. Internal Services 26,205 26,100 26,100 25,000 Capital 0 46,218 52,851 100,575 TOTAL �..: ��,t10b �;: 120,'94T '� 129,39�t � ;: ��,977 ; Revenues Over (Under) Expenses S 51,670 a 128,863 S 106,749 � 135,791 RETAINED EARNINGS January 1 December 31 21,444 $ 73,114 � 73,113 73,114 179,863 201,976 $ 179,863 S 315,654 � 671 City of Federal �Vay, Washington 1994 Adopted Budget opc,nting Budga POSITION INVENTORY ffiGffi.IGHTS/CHANGFS Rates charge� to user departments are basefl on the full cost of maintaining fleet and equipment items, including the recovery of related depreciation expense. The Fleet and Equipment Fund will continue w place an emphasis on providing clean, safe and reliable vehicles and equipment for use by City staff. PERFORMANCE MEASURES Compliance rate with the fleet vehicle maintenance program to be implemented on January 1, 1994. Complete and distribute a manual containing fleet policies and procedures to all users. 672 Purchasing Coordinator 0.00 0.25 22 a 2,447 � 3,096 Fleet & Equipment Tota1 0.00 0.25 , �� 1994 Adopted Budget By Line-Item Expenditure Department Object Description � Dollar Amount 110 SAI.ARIFS 8c WAGES 7,498 TOTAL SAIARIES �,498 210 EI�LOYEE PENSIONS 559 211 EMPL BENEFIT CONTRIB (MEBTj 390 213 MEDICARE CONTRIBUTION 109 214 DISABILITY/SURVNOR Ill 2TA INDUS INS 8c MED AID � ?AO UNEMPLOYMENT COMPENSATION 62 250 HEAI.TH 1NSURANCE PREM 338 ?Sl DENTAL INSURAN(:E 237 TOTAi, BENEFlTS 1,841 310 OFFICE SUPPLIES S� 311 BOOKS MAPS & PERIODICAIS 100 312 01I�R OPER SUPPLIES 750 316 MOTOR OIL 783 317 TIItES 1,600 320 GASOLINE 25,740 340 REPAIR PARTS �,� TOTAL SUPPLIFS 31,023 435 CONFER/SEMINAR REGIS 200 480 REPAIR 8c MAIN1'ENANCE SVCS 17,8?S TOTAL SERVICES & CFIARGFS 18,025 i13 FlI,ING 8c RECORDING FEES - INTGOVT 15 TOTAL INTERGOVT SERVICES 1S 640 MACHINERY & EQUIPMENT 51,375 644 TRANSPORTATION EQUIPMENT 49,200 Tar�, c�rrr�.. ioo,s�s 960 LIAB/AUTO INSURANCE - INTERFIJND 25,000 TOTAI. IIVTEItF[JND SEItVICFS ZS,000 TOTAi. FLF.ET AND EQUIPMENT F[JND 183,977 City of Federal Way, Washington 19Sa4 Adopted Budget opemtiRg Budga ACCOUNT � 504-1100-000-548-78-310 OFFICE SUPPLIES Narrative: This account will provide funds for o„�ice supplies associated with fleet and equipment administration. Item Description Office supplies/specific for fleet Total OFFICE SUPPLIES Council Appropriation 50 50 , � r � � ACCOUNT � 504-1100-000-548-78 311 B OO K S, MAPS, & PBRIODICALS Narrative: � This account will providefunds for technical publications onfleet equipment management and maintenance. Item Description Books (2) fleet management Total BOOKS, MAPS, & PERIODICALS Council Appropriation 100 100 ACCOUNT # 504-1100-000-548-78 312 OTAER OPERATING SUPPLIES Narrative: This account will provide funds for other operating supplies and equipment. Item Description Roadside emergency bags 2(� a200 Replacement of used/outdated ER equip Tire chains (3 � 50) Total OTHER OPERATlNG SUPPLIES Council Appropriation 400 200 150 750 ACCOUNT # 504-1100-000-548-78 316 MOT OIL Narrative: This account will provide funds for motor oil purdiased and will be used to maintain Ciry owned v�ehicles and equipment. Item Descriptioa 10/30 moWr oil (110 gal � 3.65/gal) AW 68 hydraulic fluid (55 gal � a3.01/gal) Lube/grease (5 cases (g'� �30) Waste oil recycling Total MOTOR OII. Council Appropriation 402 166 150 65 783 Expenditun D�ettail 674 1994 Adopred Budget City of Federctl Way, Washington Operat�itg Budgd ACCOUNT � 504-1100-000-548-78 317 TIRES Narrative: ?his account will provide funds for tires purchased for use on City owned ►�ehicles and equipment. Item Description Council Appropriation Tires (8 sets (� 5200) 1,600 Total TTRES ' _ 1,600 ACCOUNT � 504-1100-000-548-7&320 GASOLiNB Narrative: This account will provide funds for the cost of gasoline purchased for consumption by City owned v�ehicks or equipmera. Item Description Council Approp�iation Fuel (33 velucles (� S65 X 12) _ 25,740 Total GASOLIIVE 25,�40 ACCOUNT # 504-1100-000-548-78-340 REPAIR PARTS Narrative: This acc�ount will pro►ride funds for parts purchased for mainte»ance and repair of City veehicles and equipment. Item Description Council Appr�priation Auto & equip�t parts 2,000 Total REPAIR PARTS 2,000 ACCOUNT # 504-1100-000-548-78-435 CONFERENCE/SEMINAR REGISTRATION Narrative: Tfiis account will provide funds for seminar pertaining to Fket Management. Item Description Council A�nr�priation Seminar 200 Total CONFERENCE/SEMINAR REGISTRATTON 200 675 �P��u� �� + City of Federal Way, �Voshington 1994 Adopted Budget Opemting Budgtr ACCOUNT # 504-1100-000-548-78-480 REPAIRS AND MAINTENANCE Narrative: ?his account will provide funds for repair and maintenance services performed by private fi»ns. ?hese services are not covered by warranty. Item Description Tune-ups (33 (g� $75) Oil/filter changes (33 (� S20 X 4) Miscellanaous tire repair Miscellaneous repair-vehicle Miscellaneaus repair-other equipment Car wash (33 � S10 X 12) Total REPAIRS A1VD MAINTENANCE Council Appropriation 2,475 2,640 250 6,000 2,500 3,960 17,825 � � , , � ❑ ACCOUNT � 504-1100-000-54&7&513 F � RE FEE � Narrative: � This account will provide funds for registration of all new vehicles and equipment. Item Description Registration (1 � S15) (trailer for backhce - Surface Water Maaagement) Total FILING & RECORDING FEES-INTGOV Council Appmpriation 15 15 ACCOUNT # 504-1100-000-548-78-640 MACAINERY & EQUIPMEN Narrative: This account will provide funds for equipment needed for the water quality program. Item Description Flow meters 5� a2, 857 Automatic water quality sampler 5(g'J $2,600 Security structures S (� $3,000 Portable generator Used backhce (PKS) Total MACHIIVERY & EQUIPMENT Council Appropriation 14,375 13,000 15,000 1,500 7,500 51,375 Expenditure Detail 676 1994 Adopted Budget City of Federal Way, �Voshington openotirtg Brulga ACCOUNT � 504-1100-000-548-78-644 TRANSPORTATION TsQU IPMENT Narrative: ?his account will provide funds for equipment used to transport people or materials. Item Description Council Aovrogriation Trailer for backhce 13,500 3/4 pickup (PKS) 16,000 Used 5/6 yard dump truck (PKS) 17 •� Used 20' equiPmeat ttailer (PKS) 2,700 Total TRANSPORTr1T10N EQUIPMENT 49,200 ACCOUNT � 504 LIAB/Ai/T INS I Natrative: Item Description Council A�onmriation Auto liability �•� Total LIAB/AUTO INS-INTERFUND �.� 677 �P�� i � ! � i � � � � � � , �� , � r■� s � r � � � , 1994 Adopted Budget Ciry of Federal Way, Washington opemk�g B,rdgu PURPOSE AND DESCRIPTION To provide operational and maintenance services for the City Hall facility. SOURCES AND USES REVENUES AND OTHER SOURCES User charges-0 & M S 234,596 $ 595,119 $ 605,963 S 280,155 User charges-depre�iation 41,588 49,184 51,851 55,501 Lease payme,nts 37,264 109,977 109,954 113,265 Residual equity transfers 102,634 36,500 36,500 7,000 Miscellaneous 2,867 0 6,454 8,296 , , , ,. TOTAL S�18,949 S; 79�,7'SO � ;81�,'7Z2 �;: 964,21fi ;; EXPENSES AND OTI�R USES Supplies $ 11,7'75 S 7,770 S 10,874 S 8,525 Other Charges 221,100 95,730 109,941 91,368 Capital 110,886 36,500 36,500 7,000 Debt Service 28,968 601,596 299,733 301,823 TOTAL � :; 3�2�'�29 S; �741,5�6 ; � ;4�7?�8 � ;; �118,7i� ; Revenues Over (Under) Expenses � 46,220 $ 49,184 $ 353,674 � 55,501 � RETAINED EARNINGS January 1 27,341 73,561 December 31: � Reserved for Debt Service* a N/A $ N/A S Reserved for Equipment Replacement 73,561 122,745 • In 1992 and for the 1993 Bud�et, Debt Setvix oa t6e Ciry Hall Facility wu apprapriated 'm ihe Debt 3ervice Pund. ' , 73,561 427,235 301,823 S 299,823 125,412 182,913 � 679 Ciry of Federal Way, Washington 1994 Adopted Budget Ope,ntirig Budget FOSITION INVENTORY ffiGHLIGHTS/CHANGFS Building and Furnishings user chazges aze allocated on a percentage of total cost based on the total number of Ciry Hall staff budgeted in 1993. Replacement charges associated with the building facilities and fumishings is accumulated based on depreciation schedules, with chazges effective in the year foliowing acquisition. • Transfene� responsibility of City Hall maintenance and operations to Pazks and Recreation Department. • Installed energy efficient thermostats. • Retrofit City Hall to meet ADA standards for accessibility. • Retrieve and compile all structural, mechanical and electrical drawings. • Develop a comprehensive maintenance program for City Hall. • Explore energy efficient grants/programs available. • Contract necessary services to continue the maintenance of City Hall. PERFORMANCE MEASURES Develop a facility maiatenance program. Explore energy savings program. Automatic door entry (ADA). All necessary contracts in place. 680 There are no positions budgeted ia this unit. 1994 Adopted Budget By Line-Itcm Expenditure Department ObjeM Deacription Dollar Amount 312 314 318 361 �u 171 472 � 471 �80 q0 750 835 07�R OPER SUPPL�S HOUSEHOID SUPPLI�S FOOD h. BEVERAGE BUD.DIIYG MATSRIALS mr,v, surrr.�ts CUSPODIAL g CLEAMNG BI.ECPRICC!'Y NAIVRALGAS WA18R BII2�1GS SBVUBR BII.LIIdGS RF?A1R dc I�lAQPtF1�iANCE SVCS 10TALSBRVIC&S! CBARG� OQHBRII�ROVP1�1'1S 1�07'AL CATITAI. CAP IFASFANSfALL PR WCIPAL CaP IEASPJlWSl'A[J.. RPIERf+�l' 1�I'AL DSBTSERVICB TOTAL EUIIa1NC.8 AND PURNIS6INGS RUND zo6s 4� 720 750 n,�u 32.391 4000 ],�64 3,764 27,IZi 7,000 �0.000 107,8T3 e,su 91.368 7,000 c i :.< �08,716 0 City of Federal Way, �Vashington 1994 Adopted Budget ope�nting Budgu ACCOUNT # 505-1100-000-518 30-312 OTHER OPERATING S UPPLIES Nartative: This account will provide funds for other operative supplies. Item Description Council ApproQ,riation Signage 1,300 Keys/locks 765 Total OTHER OPERATTNG SUPPLIES 2�065 ACCOUNT � 505-1100-000-518 30-314 - HOUSEAOLD SUPPLIES Narrative: Restroom supplies, light bulbs. Item Descriprion Council Appropriation Restroom supplies 3,190 Light bulbs 1,800 Total HOUSEHOLD SUPPLIES 4 •� ACCOUNT � SOS-1100-000-518-30-318 FOOD dc BEVERAGE Narrative: Water a»d water cooler rental for City Hall building. Item Descri,�tion Council Appropriation Water/Water cooler rental-City Hall 720 Total FOOD & BEVERAGE ' 720 ACCOUNT # 505-1100-000-518 30-361 BUILDING MATERIALS Narrative: Nails, paint, wall boards, required building materials for City Hall building. Item Descrietion Council Appro�riation Building materials-City Hall . 750 Total BUILDING MATERIALS 750 Expenditure Detail 6s2 19Sa4 Adopted Budget Ciry of Federal Way, �Vashington Operotiag Brrdget ACCOUIVT � 505-1100-000-51&30-415 CUST dc C I,F.ANING Narrative: Thrs account willprovide funds for cleaning and other custodial/janitorial services provided under rnntraa. Item Description Janitorial service Wiadow cleaning service Trash removal Parking lot cleaning Total CUSTIODIAL & CLEAMNG Council Aprno�riation 18,191 662 3,142 331 22,326 ACCOIJIVT # 505 30 ELSCTR Narrative: Electricity billings for City Ha11 based on 1992 actuals and year-to-�date. Item Description Electricity billings-City Hall Total ELECTRICITY Council App�gpriation 32,391 32,391 ACCOUNT � 505 NATUR G AS Narrative: Natural gas billings for Ciry Hall based on 1992 aauals and 1993 year-to�date. Item Descri,ption Council Appropriation Natural gas billings-City Hall 6 +� Total NAT�IRAL GAS 6 �� ACCOUIVT � 505 WATER BIL Narrative: Water billings for City Hall based on 1992 actuals. _ Item DescriQtion Water billings-City Hall Total WATER BILLINGS Cotmcil Appiopriation 1,764 1,764 683 �p¢�� Ciry of FederaZ Way, Washington 1994 Adopted Budget openotixg Eudgu ACCOUNT # 505-1100-000-518-30-474 SEWER BILLINGS Narrative: Sewer billings for City Hall based on 1992 actuaJs. Item Descrintion Sewer billings-City Hall Total SEWER BILLINGS ACCOUNT � 505-1100-000-518 30-480 REPAIRS AND MAINTENANCE Narrative: Repair and mairaenance services perfo»ned by private firms, both on a per-call basis and through maintenance contracts. Based on 1992 actuals and 1993 yeur-to Item Descr�ption Electrical, R & M HVACR&M Plumbing R & M Elevator R & M General building/painting General R & M (labor) Exterior landscape Interior plant maintenance Pest control Locksmith Window security Total REPAIRS AND MAINTENANCE Council Appropriation 1,764 1,764 Council Approoriation 622 4,000 331 1,500 6,000 4,000 6,670 1,800 1,000 1,000 200 27,123 ACCOUIVT �1505-1100-000-518 30-630 OTAER IMPROV Narrative: Remodeling projects cu City Hall. Providing impro►+ements to provide greater e„�iciency of work space and accomodate public and ADA compliance requirements. Item DescriQtion Remodeling projects Space renovation-accountant Total OTHER IMPROVEMENTS Expenditure Detail 684 Cotmcil Appropriation 2,000 5,000 7,000 1994 Adopted Budget City of Federal Way, Woshington ope�aaueg Budga ACCOUNT # 505-1100-000-582-19-750 CAP LEASES/INSTAL PRINCIPAL Narrative: Principal due on 1992 COP issue for City Hall acquisition. Item Description Council Approoriatian 1993 Debt Service payment 2 �+� Total CAP LEASES/INSTALL PRINCIPAL 2 �� ACCOIINT # 505 INTEREST CAPITAL LEASE/INST Narrative: Iraerest due on 1992 COP issue for City Hall acqufsition. Item Description Council Agpro�riation Debt Service due in 1994 101,823 Tota11NTEREST CAPITAL LEASE/INSTALL 101,823 6s5 Expenditure Detail � �� w � � � � r � � � � r � � � o , �� , 1994 Adopted Budget Ciry of Federal Way, �Voshington Operaling Brulgtt ' 5061 Payroll Benefits Fund tAM; 1100'' Snpport to �3ther Deparanents ;TMEi�i3': ' Management Services ON: :; : N1A !' PURFOSE AND DESCRIPTION The Payroll Benefits Fund captures the City contributions towazd various employee benefit programs not administere� through another fund. Benefit programs included in this Fund aze listefl in the Highlights/Changes section, page 694. Benefit programs excluded from this Fund aze the Federal Way Retirement System, Workers Compensation and Unemployment Compensation, which aze administered through the Federal Way Retirement System Trust Fund and the Risk Management Fund. SOURCFS AND USFS REVENUES AND OTI�R SOURCES Employee Benefits $ 0 $ 1,284,022 S 818,300 S 880,047 _ . __ _._. ... __ __ __. ... _ _ _ _ . _ _ _ . ___ __ .__. . __ . ... .. .. . _.. _ _.... _ __ . _ __ .. .. .. ... _ _ _ .. ... _ _ _ _._. . . . ___ _ ___ _.... . _ ..._. . ._... ....__ . _ _ _ __ _ __ _ _... .. . __ _.. ._.. ........ __ _ ___ _ ... _ _ _ _ .__ .. ... .... _ . . . . _ . _ _ _ __ _ _ _..... . ...... __ .._ _ _ .. .._.. .... _...._... TOTAL � : < 0 $; ��OZ� ; S 8I$��. � ..:>::':��'� : EXPENSES AND OTHER USES Benefits a 0 $ 1,284,022 S 818,300 S 880,047 TOTAL <:$ Revenues Over (Under) Expenses S RETAINED EARNINGS o s o a o s o January 1 0 0 0 0 December 31 s 0 S 0 S 0$ 0 FOSITION INVENTORY 68� There are no positions budgeted ia this unit. Ciry of Federal Way, Washington 1994 Adopted Budget operoting audgtc ffiGHLIGHTS/CHANGFS 1993 is the first year in which this Fund was operative. The following benefit costs reflecting the noted approximate increase over 1993, have been included in the 1994 Adopte� Budget. 1994 rates reflect estimates received from the benefit provider program administrators: PERS Retirement Metiicaze Disability/Survivor Defened Compensation Meflical Dental Total $ � 372,970 88,247 68,058 2,083 270,068 78,621 880,047 9% 6% PERFORMANCE MEASURES _ ___ _ _ _ ..... . _.. _._._... _ .............................................................. _ ._ . . ._ _ _ ._. ... _ ........... ..... ... .. . .. ... .. ._. ....... ... . ....... .. _ _ . .__ . ... .. .. .. ...... .. .. . ..._ . . . ... ._ .._ .. .... .. ...... ........... __. __. .. . . ... . .._. ._. _ .. . ..._ ......... .. . .._.. .......... .. .. ... ...... . ... _ _ . _ .... ..._. . . . ....._ . ..... .. . .. .... . . . .. . .. .._...... ..... _ . . ..... _ . ........ . ... ... ........... . . . .. . ......... ... :. T�� : <> ; :': ;:' �� . . ':::>;::>:.;:��:::;;: :: ; ;.;,: :,.. . ;:.: ; , ' �3 94;:::>:;:': .;:.. ::93 .. :.. : ��. � �3 :: � `>:>.:: Not applicable at this time. N/A N/A N/A N/A N/A N/A 688 1994 Adopted Budget By Line-Item Expenditure Department Objcet Description Dollar Amount 210 BMPLOYSS PENSIONS 371,970 213 Ibff+DIGRE COMRIBVIION 8&247 214 DISABIIIlYJSURVNOR 6$058 215 D�DUS !NS dc MP.D AID 2,083 250 HR.ALIH 1NSURANCE PRSM 270.068 2S3 D8NT1'AL a1SURANC6 78,621 7'OTAL EBNEF[l'6 880.�47 TOPAL rAYAOIL �SN�fI81UND 880.047 � � � � � � � � � � � � � a � �• � � � � � � � � CAPITAL BUDGET City Improvement Plan CITY IMPROVEMENT PLAN 1994 - 2003 S�tJt�?C�S�� ,: ; .�t�MPaf�IENT' =inanang Sources G.O. Bond �� General Fund 3,804,464 Arterial Street Fund �� State Grants 4,042,080 User Fees 16,182,721 ;apital Projecd Parks StreetS* Surface Water $a,�ss,no 10,567,865 16,194,121 • ExGudes 1993 Prol"ect costs. COMPREHENSIVE PLAN fie Growth Management Act of 1990 (GMA) requires that all cities within counties planning under GMA adopt q comprehensive land use plan on or before July 1, 1993. Mandatory elements of the new comprehensive plan are: 1, Land Use 2. Housing 3. Utilities 4. Transportation 5. Capital Facilities arr Fnaun�s � «� CITY FACIlITIES PLAN (CFP) The Capital Facilities Plan (CFP) element of the Comprehensive Plan must include: 1. An inventory of existing capital facilities owned by public entities showing ihe location and capacities of the capital facilities. 2. A forecast of the future needs for such facilities. 3. The proposed locations and capacities of expanded or new capital facilities. 4, At least a six-year plan that will finance such capBal facilities within proJected funding capacffies and clearly identifles sources of public money for such purposes. 5. A reassessment of the land use element if probable funding falls short of ineeting existing needs and to ensure that the land use element, capital facilities element, and financing plan in the capitql facilities plan element are consistent. CIIY IMPROVEMEM PUW (G� CITY IMPROVEMENT PLAN (CIP) ihe Cfy Improvement Plan (CIP) is a long-range study of financial wants, needs, expected revenues, and policy intentions. It is not budget, but provides facts, trends, and suggestions for decision-makers. Its components are: 1. Parks and Recreation 2. Surtace Water Systems 3. Municipal Buildings 4, Water Systems 5. Sewer Systems 6. School Facilities 7. Fire Facilities 8. Transportation System (Transportation ImprovemenT Plan (TIP)) The actual appropriation which represents the amount which will be used to implement a part of the City Improvement Plan in the coming year is the: CAPRAL BUDGEf CAPITAL BUDGET � � � � � � � � � � � � � � � � � � � __ _ ' 1994 Adopted Budget City of Federal Way, Washington Cupital Budget '� 1994 CAPITAL BUDGET PREPARATION GUIDELINES OVERVIEW The 1994 capital projects budget will display all major capital improvement projects in which the Ciry �' is involved. These projects will tie directly to the City's ten year City Improvement Plan (CIP). It is difficult to precisely define what characteristics a project should have before it is included in the CIP Plan for the City Council's review and approval. The following criteria may be used as a general guide to distinguish which projects should be included or excluded from the CIP Plan, however there aze always ', � exceptions which require management's judgement. The Ciry Manager will therefore decide through an administrative process which projects are to be included in the CIP Plan. Department managers are responsible for the cost estimates of their proposed programs, including the future impact of maintenance ',' and operation costs related to the implementation of completed projects. A CIP project will be generally defined to be any project which possesses all of the following characteristics: . 1. Exceeds an estimated cost of $25,000. 2. Involves new physical construction, reconstruction, replacement of existing system or acquisition of land or structures. 3. Project is fiunded by City in whole or in part, or involves no City funds but is the City's responsibility for implementing, such as a 100% grant-funded project. Capital Expenditures Project cost is an estimate of the resources required to take a project from design through construction. The capital budget process will entail updating the project expense worksheets developed in 1992. Project costs will be segregated into six sections (if applicable): 1. Design Services 2. Property Acquisition 3. Equipment Acquisition 4. Construction 5. Inspection and Management 6. Contingencies Maintenance and Operating (M & O) Expenditures ' Maintenance and operating costs are planned expenditures covered in the City's Annual Adopted Budget and may include personnel, supply, and contract costs needed to maintain a completed project. � ' 693 � Ciry of Federal Way, N'ashington 1994 Adopted Budget Capital Budget It will be necessary to identify future maintenance and operation costs related to the implementation of completed projects. The purpose of collecting information on potential impacts to the operating fund is to provide a measure of increased services or decreased services directly related to the project. Reliable cost estimations will allow the City to better approximate and prepare for the direct long term expenses that a project could incur. It will be necessary to identify ongoing revenues to finance increased operating costs which may result from the completion of a capital project. REVENUES Management Services will determine revenue projections in consultation with the vazious departments. Revenue sources will consist of: 1. Pay-As-You-Go - This revenue source should only be identified if applicable funds are available. Funds currendy available include Arterial Street Fund motor vehicle fuel tax monies and carryforwazd (savings) from 1993. The appropriation of savings from a prior year must be approved by the City Manager. 2. Grants - List all grants accordingly and note matching funds if applicable. These may include, but are not restricted to FAUS (Federal Aid to Urban Systems) Grants, IAC (Interagency Committee for Outdoor Recreation) Grants, ISTEA (Intermodel Surface Transportation Efficiency Act) Grants, State Grants, TIB (Transportation Improvement Board) Grants, UAB (Urban Arterial Board) Grants and WSDOT (Washington State Department of Transportation) Grants. 3. Mitigation/Impact Fees - This revenue source will include impact and mitigation fees designatefl for transportation, park and other improvements. These fees provide funding to partially finance improvements which shall mitigate the cumulative impacts of growth and development within the City. These revenues may include contributions from private developers, King County (Open Space Bond Issue), METRO and others made by private sector entities. It will be the department's responsibility to identify this revenue source. 4. User Fees - This revenue source is defined as a payment of a fee for direct receipt of a public service by the person benefiting from the service. These revenues may include storm drainage fees, water and sewer fees, solid waste fees, street utility charges and recreation fees. Cunently, the Ciry of Federal Way only collects user fees associated with storm drainage, solid waste and recreation services. BALANCED CIP PLAN The CIP plan will be a balanced ten year plan - revenues will be equal to project expenditures in the plan. It is anticipated that the plan will have more expenditures than revenues in single years of the plan, but this imbalance will be conected through the use of interim financing. The plan must identify the revenues to be used to repay all interim and long term debt, otherwise a debt issuance should not be includerl in the plan. Do not assume debt financing unless a repayment source can be identi�ed. 694 Pa rks Com ponent 1994 Adopted Budget City of Federal Way, Washington Capital Budget PURPOSE AND DESCRIPTION This Capital Project Fund accounts for the acquisition or construction of major park capital facilities with the exception of those facilities financed by proprietary and trust funds. The major source of revenue for this Fund is general obligation bond proceeds, grants from other agencies, local taxes and contributions from other funds. All Pazks costs associated with acquisitions, improvements, issue of bonds and other costs shall be paid by this Fund. SOURCES AND USFS > 1992 ! 1.�93 1�93 ;' 1�4 ! Actual ; Budg ted ` Estimated ;' Adopted; ,: e.... REVENUESAND OTHERSOURCES G.O. Bond Proceeds $ Intergovernmental Revenue Fee-in-Lieu Interfund Transfers: 0 $ 0 $ 2,094,000 a 296,000 0 0 633,000 525,000 0 0 66,617 0 General Fund 0 0 548,240 546,566 TOTAL $! '' D$ 0'$ 3�3�1,8�7 � 1,,3b7;�66 EXPENDITURES AND OTHER USES Capital Outlay $ 0$ 0$ 3,341,857 $ 1,367,566 TOTAL $�> p$ 0:$ 3,34Y,$5'7 $ I,3b?,�66 > Revenues Over (Under) Expenditures � 0 � 0 $ 0 $ 0 Fund Balance, January 1 0 Fund Balance, December 31 $ 0 $ 0 0 0 0 $ 0 � 0 695 City of Federal Way, Washington 1994 Adopted Budget Capital Budget POSITION INVENTORY HIGHLIGHTS/CIiANGFS The Capital Project Fund - Parks proposes $1,367,566 to the following projects: Saghalie Park Development Steel Lake Park Trail Development School Site Field Improvements Property Acquisition $ 406,000 100,000 594,000 200,000 67,566 $ 1,367,566 The following grants have been identified for inclusion in this budget proposal: IAC Grant - Steel Lake BPA Grant - Trail Development Not applicable. $ 50,000 475,000 $ 525,000 PERFORMANCE MEASURES �'ar$�et �ccompt�shed V.arii�?nC� ; 93 :; 9d 93 �;: 9� ; 92 N/A N/A N/A N/A N/A N/A 696 There are no positions budgeted in this unit. r� r�■� � � r� � � � � � � � � CITY FACILITIES PLAN - 1994 TO 2003 PARKS COMPONENT � � r � ��•e� � m a: �;: �i� .ii �� ''' ' �� u : • �. ' � 1 I I ---�----� -�--�-----� 1 � I �-------- I 1 i . i � :�t / I:1 --------- I 1:1 ----------� '. : � .� � . . I 1 I . ' I l.'. .'� � " I � I. 111 --_------ � 1� I I i �� .� �.: • � .� . • ----------� � �---------� • i� �� . r__ � ' r i� I I I 11 � 11 --------� .�---------� _ •I I I 11 --------- .1 I I �� i � , 1 ----------� ----------� ----------� � �� : � • -------_--� ----------� ----------� � r. . �. 1----------� ----------� ----------� �.a� �. . �' � . ----------� ��----------� ----------� --_-------� A!„ � ,.,,,., . ----------� ----------� - ----------� . „, -----_----� � _..�,.. �_.,, � �� _ ----------� ----------� ,�,� -: �: � ; � T�...a� � +„ • Peopo�td in CDH(i Fuod. City of Fodenl Way City ImprovenwM Plar► Parb snd Recrsation 8a�halie Park f:?�51 taat Proo«ly aoquMNlon te.0 aaM 19Y2 NMMbcN apw�nrnt b JoMrt dwrNop sIM wNh 8ehool Wrhkt 81Y� �PI�n�Nb d�ipn� oon�truetlon dxun�il�,wr�n tYY3 - tiY4 81b davNopm�nt b�pMr: F�d�nNoei d tqh IN� 81N, �oquNNion and dw�loP��t d 3101h� P�IC hrMltl�: lwwilt oowY, brlaMbNl oarb. �oll and bwb�M flNd�, �oean �nd iod6dl IIMd�, �OooiNeonoMMon b�dp• p�k I�ndre�D��O and turnMhinO. �4l aha� O�k aN4 bNb. MO��b t hn116oN1o1C eM.....oauu.d �w u�. pwpo.. a. oo�,rrer �.�a a arw atlw.Uc 11.a.� bnM. oouR. and ply wa TM Prb oomprN�rN+ Plr� idrMMM� tlr hdlltlM mo�t ddlebnt oompr�d b 1M NFpA �IrMrd� w YrW�, �oean �nd brMNd�. JoN�t dwiMopmvt d IhM Nb povldM a vM�ieN fa iM comnw�r b NhcUwy ddiw san� d U�w drlkJ�ncNs N 1hN prk. Prk M �eh�duMd b op�� In B�pMnib�r tiY4. Pro joct Tinw Un� PROJECT SCHEDULE P�lor YMr -19�1 Ywr -19�4 Y�ar -1 �S REM .Nn - Mv - Jun Ju Oct - O�e - AW - Jun Oct - D�c - Mv - Jun Ju Oat - D�e �Y �bY PtiM�Nwry DMlpn EmNorwn�rlY RNiwu FInN D�Npn � �� Bld Bp�cMlc�tlon� Pwp. BIO i Awrd d Ca�t Pro�e��t C.o�nwtlon OUrr �A7 Projoctoal Expondltwas (s1,000's) Required Aesourcos (51,000's) City of F�deral Way City /mprovemait P/an Parks and Recreation Park Acquisition o.a�ae.a. wwo.c w+. �or v.�.00w.�o�• � c,o�r.�o� �a..oy�wr�o ��woa � �d Id�MMMd In 1M P� ��'+ P� vl�n ��'Hiph Priorl►y' FuMN uwd towvd �equMM�on d�h�� Mi tiY3 P� oo�n�'N�Nh+ Plr� IdwMMMs 1M Pn�k PYIc yM�e hr a M�ortlNl dlB4 prldr�d acrM bwd on 1iY0 popuMtlon. EMMwb 1M Nwe1hN b b� 1,3Y2 � by yw p01Q 8ana: NRPA �W�d�. Pro%oct Tims Lino PRO.IECT SCHEDULE Prior Ywr -199� 8ud N tlwr -19Y4 Bud �t Y�ar • 1�6 ITEM J�n - M�r • Jun Ju Oet - Da • M�r - Jwi Oet - D�c - AA�► - Jun Ju Od - D�c BA�dY Pr�NmMwY DMfpn EmYo�w�l Rwiw�r FNrID�Npn �� Bid 8p�ellk�tlwis PnP• em a Mwa a cw�a.d P�o� conhw.iion Otlrr . E ul . � �:: Projoctod Expond'�turos (51,000'a) Aoquiraal Aesouicas (s1,000's) City of Faderal Way City Improvarwnt P/an Parks and Recreatlon Community/Senior Cerrtsr ,aaa �� le��a.nd �eo.rwr Improv� tiY4 NrOM B�wbdADA wqulnnNnt AquNNion d� oannw�My aMM�r �eW Nnla oMMr ldNMNNd N 1M �� P� � � � P�A� Mnpro�rw b 1�eIIKY r�q��hd bY W�IdNW eoei� �nd A�A �quM�n�M� Projoct Tinw Lirw PFiOJECT SCHEDULE Prlor Y�ar -19a3 Bud �t YNr -19�4 Bud �t Yw� -199b fTEM J�n - Mv - Jun Ju Od - D�e - Mv -.Mm J Od - D�e - Mv - Jun Ju Od - D�c F�oj�d FwfWHIY 84�dy Pn�nMwY DMipn En�NorrMntN Rwi�w RnN OrMpn P�ap�e�Y �►e4ufNllon Bfd Bp�eNulion P�P• Bid k Mwd d Ca�tr�t RoMct CotitrueUon OUrr . . E ui . a:A10 Pro%acted Expend'rtures (s1,000's) Roquired Aosourcos (51,000's) � � �ity of F�daral Way City ImprovonNnt P/an Parks and Recreation St�l Lake Park � � � � � � �� wawdcc NrM.►� m..6�r pl�n sw, rmw�1. Ane�c MMrbr.nd.vAnlor R�moN play � and pnpr� ar�a for rrw P�Y � tYYO MrE�M cl�ldiwr pI�Y p�Apn�d 1Mwqh voMMMwr I�ba and �rbrl�M lYG4 RN11011� N1d 1rpl� bMCh 1�00111 Nld COIIO�MI011, b1Yld bMCh pl0 NI�M MIIpYi0f1 1YY6 R�rav�Y ed�IMq p�rldrq lot t pw� nrwr bt, iwr voM�ybNl ar�a 1iYS Pknk �I�IIw tYY7 T�nnN Cou�b 1BYB Et�d Mnet prWiq let Prlc drwlopm�nt In 8bM Lak� Prlc dY� b�ek b tY69. AAuch d YN fr�Nl�r N ald and In nMd d np�k. 7fr d�m�nds on tlr prk haw �No M�awrd. M�WpWw�Np dtlr MM uppndMth� prkb mMt p�wnR �nd luhr� dw�w�d�. 8MN LaN� Prk N tlr on1Y aanmw�r wWrhont p�rk In 1M ply'� Puk ry�Mn• Pro%oct Tinw L.irw I � PROJECT SCHEDULE Prior YNr -1 �0.1 Bud �t Ywr -1 �4 Bud �t Ywr -1 �l96 1TEM J�n - Mv - Jun Oct - D�e - Mv - Jun Od • D�c - Mv - Jun J Od - D�e �Y �dY � �� EmMonnMrMal R�N�w FMwI DMipn �Y � Bid Sp�dllatlon� Ptrp. ea a �ww�d a co�w.d �� dMr . . E ul . a:11�0 I � Pro jectod Expaiditures (i1,000's) Aoquired Aosouicos (;1,000's) City of F�deral Way City Improvement Plan Parks and Recreation Ratrut C�nt�r ��.� ,� �� a PrwA.a..� aaw�y �oaa IMO�r.Mv.�odAOl► �q�R.na ��NJI�q eod. � Plr� kl�rdllNd w�Whak �ow ard oonwnuNqr oMM�►� •�P� Wo joct Tim� Lin� PROJECT SCHEDULE Prior Ywr -19�3 Bud �t Y� -1�4 Bud Ywr -19�6 J�n - Mv • Jun Od - - AAv • Jun - D�e - Mv - Jun Ju FwibNll�r 8b�dy �Y � F�Mmnn�nW Rwiwr Fkrl DMipn pop�elY AoqulNUon 8Id 8p�dllatlon� Pr�p. Bid 1 Awrd d Caihad Roj�t Oon�huctlo� Olh�r . u . aJ1A3 Projocted Exponalituroa (s1,000's) Roquiroal Aesourcos (51.000's) City of Faderal Way City Improvemer►t P/en Parks and Recreation Trail Development/Desl�n Aeoow�t tYY1: BPATnH MrMipl�n dtrNl hrlbiNgr for non-molorla�d tr�rNpoeOWon 1iY2: 8PA TAiI D�vdop aartr�wtlon doeun�M� 1or p�rkM�p lot �nd Ndtl�l tr�N �� 8ipi�� nd trW Nnlaip� Mlo Ciql dnl�r p�rk 1iO3 -10Y6 BPA TwN Drwlopnrnt wiN b� thown h tlr Pu6Me Wab T�po�tlon �prav«n�k �rn (�1 9ub prt awd�d b Fsd�ral W�y, IOrp CarMy �nd MMro tor iwibNky �pidy d VM b povkJ� �on�nolorisd trwpaWbn. TM trW hr �p�uAv vMw� d Mt Rvnbr. 7M trap alw provldK IMIopN b ply C«Nr Prk P�n11rr Lala� �nd C�npi» Dilw Pnlc. 1I» 1r�Y M� oompon�k h IM P�rla oom�nl�riw Phn br tr�Ns. Pro joct Tiirw Lin� PROJECT SCHEDULE Prior Ywr -1993 Bud �t Ywr -1 �4 Bud �t Y�ar -1 �6 Il'EM J�n - Mv - Jun Ju Oct - O�e - M�r - Jun Ju Od - D�e - M�r - Jun Ju Od - O�e FwibMilY 84�df� EnvNorw�w �Hwlw�v Ffn�l DMipn �b �4�� B�d 8p�dlle�tlon� Pnp. Bid i Aw�rd d Contr�ct ?roMct CorNtrucifon OUr► . . E ul . �12 - Projoctoal Expondituros (51,000's) Aequiroal Aesources (s1,000's) � � � � � �� • � � � � � � � Surface Water Component � 1994 Adopted Budget City of Federal Way, Washington CupJtal Budget � � ' PURFOSE AND DFSCRIPTION This Capital Project Fund accounts for major capital facilities associated with managing the existing stormwater conveyance systems, regulating the clearing, grading, and erosion control phases of new land development, constructing, maintaining and repairing elements of the City's drainage system and controlling water quality within the system. The major sources of revenue for this Fund include grants from other agencies, storm drainage fees and contributions from other funds. The City's drainage system includes networks of streams, lakes, pipelines and stormwater detention facilities. SOURCFS AND USES 199z ' 1993' 1.993 1994 ' �ctu�a! ; Budgeted : EstimaEe�3 : �dtip� ; : REVENUESAND OTHERSOURCES Interfund Transfers: General Fund $ 0 $ 0 � 5,600 $ 11,400 Surface Water Management Fund 0 0 2,372,600 2,293,400 Impact Mitigation Fees Fund 0 0 72,000 0 __ . __ __. . _ _..... __ _ _ _ _ . __ _ ... ..._____ __ _ _ _ ..... __ TOTAL $ ; Q $ 0 $ 2;��p�20� $ �:�04,� EXPENDITURES AND OTHER USES Capital Outlay $ TOTAL $ Revenues Over (Under) Ezpenditures Fund Balance, January 1 Fund Balance, December 31 0 a 0 $ 2,450,200 � 2,304,800 _ _ _ ___ _ ___ _... _ _ _ _ __ __ _ _ __ __.. _ _ _ _ _ _ _ _ __ _ _..__ __. _ _ _ __ _ _ _ _ _ _ . . _ _ _ __ __ _ _ _ _ __ _ _ _ _.........._____ _ ' ' D $ ' ` Q $ 2,45a,OQ0 $ 2;3Q4,i�0�1 0 $ 0 $ 0 $ 0 S � 0 0 a 0 0 0 0 $ 0 $ 0 705 City of Federal Way, Washington 1994 Adopted Budget Caplta[ Budget POSITION INVENTORY HIGHLIGHTS/CHANGFS The Capital Project Fund - Surface Water Management proposes $2,304,800 to the following projects: Small CIP Projects Kitts Comer S 336th Regional Storage Facility S 356th Regional Storage Facility CIP Studies $ 192,800 775,000 1,162,000 100,000 75,000 $ 2,304,800 PERFORMANCE MEASURFS Not applicable. _ __ _ _ _ _ _. . __ _ _ ... _ .. _ ... _ _ _. _ __ _ _ _ _ _ _ .. __ ____ _ __ _ .._ _ _ _.._ ... _ _ _ _ . .. _ ___ _ _ _.. . __. __ _ __ _ _ _ _ . . __ _ _ . _. .. _ __ _ _ _ . . _ _ . _ __ __. ;Target ;; �ccompl,stred �ans� 93 �4 93 ; 9� 93:: �� !: N/A N/A N/A N/A N/A N/A 706 There are no positions budgeted in this unit. � � � � � ' � � � � � � � � C1TY FACILITIES PLAN -1l94 TO 2003 SURFACE WATER MANAGEMENT COMPONENT � � � � � City of Federal Way City Improvement P/an Surfoc� Watar Maneaamai Annual Programs Na 1110 A000unt Th� annw� popram� w: AMna GpMal Improv�nwnt Proj�els i100.000 RID Pond R�4efk PioJ�cb �0.000 l.�ia� 6 8trwn Fwtontlon Pro�cb 30�000 81�N Lala� 8wwr Lkr ?2,800 8ubbfN -1Y94 i192,B00 Walw fiudNY ImP�ww�wnt WoMcb -10BK/YW (1866) Mya Co^wY+^a BY�Mm Upp�� - i3ooK/1�Mr (16� TM �nnud propram� w nsee�wy b oon�et dN�nelw D�^0 P� hmrds Mi myor conv�y�ncs syrbms, �olw mk�or IoeNixsd floodMp Prol�Mnr� �pvw w.� qu.u�y .�a n.wrK �.�o. m. w�xy +�v�b a puWidy owrrd PoD hdNtl�s. �nd n�eon Iwt hx�dions �nd wluM d the CMy's may Mrwn� and Ww. Projected Expenditures (�1,000's) Pro ject Time Line L-T-0 nf�ra Eo LMrto-D�l+. a!dtl wak oanp/�N on Mr proJ�ot bdan Mr awrrk D�MprtYwr. Required Aesources ($1,000's) City of Federal Way City Improvement Plan Surfau Wetar Manaaemai Comprehensive Facility Plan/Rate Analysls Nx 1113 oo-•�-sazre Thk pro�sct compl�bs 1M Mwntory d myor sform wabr �y�bm camponsnb w�n, u�s po.� a d.tsimM�np n�s+r �oosnon..nd eepacltls.. n wln now.n�a n owrall nwd� of tM ysOsm ham a Iend ws sLndpolM end foroced fiidin locstlora �nd c+ipscitls� d s�endsd or nsw storm weter upital iscilitl�s. R vrill Identlly� P�lo�itlas� �nd MtsGrate roquirod tuluro iscllitlss wIM thwe Idsntlfled ki the Besin Plan. R will sstlmats uPMal Pro�Ct ewtr �nd Idsntly fln�ndny sl0smativss and rses structurw. It wlll auymsM curront dsdpn denduddroGulatlons trom both a water QuentltlY �nd Qwl�y� �fandpolM. k will propws a rwon�Ws melntenanes end opsratlny cad Rnaneinp �chsms �nd k will determin� 1M �dminfstatlw nesd� of tM prop�m. 71ds proNct M r�saery ro prapay men�ps 1M wAau w�W WOIy .�d n.. b�sn m.�a.e.a by n» w..n��p�n s�.c. ap.nm�c a Opmmwdly D�wiq�nt throuph th� 13rawlh M�n�p�m�nt Ad Projected Expenditures ($1,000's) Pro ject Time Line PROJECT SCHEDULE Prior Year -1993 Bud et Year - t 994 Bud et oar -1995 fTEM Jan - Mar r- Jun Ju Ss Oct - Dsc an - Mer - Jun Ju -Ss Oat - Dsc an - Mer - Jun Ju Ss Oet - D�e Proj�ct Fwsidlity 9tudy Proliminsry Dsslpn '' ;' ,: Environmsntal FMvi�w . .. ... . . .. ..... . FhMlOsdyn Prapsrty AcquisNion 8id Sp�Cific�tlofls Prop. Bid � Awud d Contract FroNetCo^sUuctlo� Ofhsr s. . E uip. c-r-n rw... eo ur.ao-o.e.. a�oc.i w�o+ir oo�p.c. o� a» �o�.oe ena+. en. o�n.�e a.va.r r«�• Aequired Resources ($1,000's) City of Federai Way City Improvement P/an Surface Water Manaqeme S 336th Regional Storage Facility �� Thk pro�sd Impl�m�nb lwo myor noomm�ndetlana of fhs 9'lyl�bos Oiwk �nd Lowsr Puqet Sound 8uln Pl�n• for fhs noAhsed tribuh�ry d tM Wed Hylsbos Geek. k InwNes 1M conatruetlon d a nplaNl �tw�pe f�dlily �nd Ib stbsnd�nt aAlst drueturo and tlis r�toretlon d�n up�a.un wstl.na u... n�. r�olond .tawe I�eNHr voAbn a n» Prol� � P�� PF� 12 aero-hst d s0oreps for �twm w�W 11ows. M eddMlon, ths vwtl�nd MIN provlde �pprwc 16 �crrf�et of n�tunly oeeurtiny �Rorsqs. 7t�s 27 �cn-f�et d donpe qovid�d r�ill dlow tl» romovd of provianly Indallsd Ibw re�hidors M ths vkinily d 3.'lBlh and SH 89. �. �wHfioafiow: ThN proj�ct will NNvla�e Iloodinp d 8 3,'i91h BtrNC �G�Y �� end local nsa rssidsnwa Mnpscb b tl�e Wed hyrNbo� Wetland� will bs nd�K:ed� dowmtre�m elwnml MoNon �nd �sdfms�tion ptol�m� will bs roduesd, �nd w�br qwlflY MoProved• Projected Expenditures ($1,000's) Pro ject Time Line PROJECT SCHEDULE P�ior Year -1993 Bud el aa� -1994 Bu el Yoar -1985 (TEM Jan - Mer - Jun Ju Se Oet - Dse an • Mv - Jun Ju Oct - Dse an - Mer - Jun Ju -Ss Oct • Dsc Proj�ct Fwibillly 9tudy PMimin�y Dsslp� Environm�ntal Rsvi�w Finel Osslyn . >: Wop�KY AcQui�Ytio� Bld Spsclficatio�� Prop. aa a, �w..d a co„o�.a Pro�ect Conatruction Other e. . E ul . L-T-0 n/ra to U/�-to-O�M. or tah/ wwk oavnplet+ on d� pro/�d ba/on ths cwnrk budpd ywr. Required Resources ($1,000's) City of Federal Way City Improvement P/an Surfaco Wata� Managemant Kitts Corner Regional Drainage Improvements n�s p.o�sa x�uud« . eomwn.no� of nooa protxtlon mea�uros. wetlend nheWlistlon� and mya Kam drelnepa Wnk �ystsm uppndss. Ths upynds� wlll Include: roplacemeM d eulvens eroqinp lrvo ms�or City sAsrieN (> 10�000 ADT)� constructlon d a residentld Ilood conhol bs�n� rehebili�etlon of lvro separate wetlends, end the eomtructlon of an ww- flow spillway. Thb piojsct wiN nduc� tloodinp upWS�n d So 3.'iBU� Stre�t P�eifk Hlphway So. �nd loed v�a ndd�nws. Tl�s NnprovNn�ntr will alw roduee do�vnW�am Iloodinq of iiyM d wsy u�d private roNdsnces, s�wre dtesmbenk Kwlon �nd �sdimsnfatlon, �nd wdx qudily Impacts e.�scwy m n�s ��vy .qnMunc w.s� r+yi.bo. Wetlands StaEe Perk Projected Expenditures ($1,000's) ProjectTime Line PROJECT SCHEDULE Prior Year -1993 Bud et Year -1994 Bud et Year -1995 ITEM Jen • Mer - Jun Ju •Se Oct • Osc an - Mu - Jun Ju -Se Oct • Dec an - Mer - Jun Ju Ss Oct - Osc Project Fsssibilily Sludy Preflminery Osslpn Environmenfal Rsvisw _ _ Flnal Desipn P��Y �Vukitlon _ _ ' . Bid Spscific�tlon� Pnp. . . Bid 6 Awerd of Contrut ProJeGt Constnutlon . .. . Othsr e. . E ul . L-T-0 n/ra M LMato-dt�. or totd wvrk oompl�N on fhs po/sct 6doro Ehs eum�nt 6udDd 1'w Requiied Resources ($1,000's) City of Fede�al Way City /mproveme� Plan Surha W� INa�aa�tn� 320th & Sea Tac Mall Drainage Study nd. poj.0 wix Widy n,..od�tlrp aw�n.o. baM..�d .y.wm aowhw 8 3ZOIh Aw. M th� Nefnily d S�a Tac mW. k wNl Inelud� a d�WNd auwy �nd AYd�oloO�Ydrwik wly�N. k wiN M�ntNy �MUnO P�» � pipppM d�hibd �npN�InO �olUlar. Tfr Ifnd r��lt rNN b� mya �WO�� to 1M dorm swwr sy�n� Mrvinp tl» w�. 8 320tl� d. M a mya �rUrIN �bMt tlrt 11ood�d In Jrwry �nd Nowmb�r d tY00. 7M 11oodM0 n�ukrd In �oN� publk h�a� �ed IonO �Y� ThN poj�et wNl �olw tl» Iloodh�p ProbNnN ki M�N Yw. Projected Expenditures (51,000's) Pro ject Time Line L-T-0 M�n b LMNO.OW� a EoAd worh oompM[� on nr propa[ owon vr aurnrr aropa ywr. Required Resources (s1,000's) � r , w. » S 356th Fiegional Storage Facitlty Praj�d P�'o1� Ilrc 1711 AOOOUOt 30M3' , r.ywrr.�.+.y...... nd. po�.ae eomkb d n�. ca,.hucuon a. ropionN.EOmi wabr r.exny i� nro wu�ny a s�n s�. .�a sR ee. n� r.uiny w�u w� •vw��•h 20 .o-rt d .mnpe .nd .adnn rop�o�.hv.w , quelNy hsatrt�sM for dorm weEer prior to Ms rNssr MEO an�droumous Mh bMrinp �trssrm. �_J Thb proJ�et wlll �IImM�b Iloodinp at S 359fh and S 35BIh a wNl � ndueirp floodinp d S 373rd. W�t�r qwNly M tlds br�nch d tM Wed Hylsbos erNk will bs improwd by tM roduud valwns u�d wtodtlw d sborm Iloyw �s wNl �s ths roductlon In �torm wa6sr poliuhnb. r�wltlnp M owrdl Improwd hebifst end MMrks rowuto�t. City of Federai Way City Improvement Plan Surtace Water Managemen Projecfed Expenditures ($1,000's) Pro ject Time Line L-r-n n�... ro ur.toaro. o.lofal ww�c oompld. on M,. po/sct eara. ens ourr+re buda� rw Required Resources ($1,000's) City of Federal Wa� City Improvement Plan Surfaco Watar Manes�em� ►est Hylebos Stream Stabilization and Habitat Improvement Praj�et 243'i A000unt 304310 WoJ�et Indud�s pl�wmsnt d larys wyenk d�bri� (LO� �nd blo�nylr»srfnp m�tl�od� Lo s1ablN�s Uie �trsem d�ennsl. Pra).a wix hduo. u» .ma,M a.a..m an�n�l .ro.a� and doumWam s�dim�nt MmPa[ dwi^0 PMk sto�m rr�nb. pnpj�et wIM �bo Mnpov� Mh�rY rNOUrow �nd Irbibt k� p�nl. Projected Expenditures ($1,000's) Pro ject Time Line L-r-v nr..a tc ur.�o.n., o. eoa� wn.�r oomwd. on ni. wo/.a a.ron. en. a�mnr 6utlp� rw. Required Resources ($1,000's) City of Federal Way City Improvement Plan Surtace Water Manageme Lower Joes Creek Channel Stabilization K� aoa-3�oo-�-sa2-,e AMho�qh h�bka2 M Lowrr Jou Crssk b conddend any fah, k�tlN wppab wlmonida Larp� orpenk d�brN wiN b� pl�e�d in �Eam dwnn�l to kabilim tM �trwm �nd p�ovid� Pool A�bitet for Mh�ry ruou�cw. MItlqW MaMS�d tlow� fiom Twl� LakN sy�m bY staWN�1�W .u..m a,.�n.� .nd x�wan�w ++.n.n ...a,�e.. a .b.. c�.�c. Pro jected Expenditures (31,000's) Project Time Line � n�.ra eo t.a.�o�fl.e., w ew► w�o�r oomp.e. o� a» p%a wron n,. ounww a�ey.� r�.... Required Resources ($1,000's) City of Federal Wa� City Impiovement P/an Surface Water Ma�agem Lakes OverFlow Pipeline � C.OMINd Yl OWfIIOW WP�M IfOlil IOYM�f W(!� JMM� �IIED OOAwy�f10� ��'�'3201�1� alld �1I�O LOIMI JoM Cn�k. TM� wlll m�dm�zs Mke bwl �Iw �nd �c nooa� a n�... Provla�s noua pro�ilon for �.b.a. l�om.own�a p�pp�KY AeQuNitlon E4u�WM^t Ac4uMNbn Comtructfon Imp�.ilon 8 Mpmt Projected Expenditures (�1,000's) i114 Pio ject Time Line R�S08I f528 i63 i�e 0 PnlNninuy Osdp� Eiwlronm�ntal Rwlsw Find Dsslp� Prop�rty Acqubltlon Bid Bp�dRcdbM PnP� Bid 3 Awsrd d Contr�ct FraNet CAn�tr�wllon it14 � it,034 �189 L-T-0 nl�rt Eo LA'�-IO.ON�. w toW work oompMh o^ EM1s Pb1� 6lors tM axrwt budpd Y�r Required Resources ($1,000's) City of Federal Way City lmprovement Plan Surfaea Watar Manaaama SW 356th Regional Storage Facility Thk poJ�ct will addr�a Iloodinp problsm� In �nd oound �swral elw�d d�p�bm M tM vklnily d 8W 36Bfh d�nd SW 11fh ws. The proNct wlll nquiro 1M insfailtllon d a rpbnd sDoraq� pond wMh wat�4��Y �t wwrd culwrt eonve�r�nos uppnds�� nd a 11ood wntrol bsm�. ThM proJ�d will dlwlst� buNad IloodMp probl�ms in wund ths 1hs Lqip�n M�na �nd Fl�niqan's FNd Additlon wbdNwbns. k will �No imprors vrebx qwflly downshrem by rodueinp the maynNude and velocKy of W nlMall runoR 11ows. Projected Expenditures ($1,000's) Pro ject Time Line �-r-o �r«. ro �r.�-o.e.. a �x.r »�o�r oow�+.n. w� �n. a o� ww�. n» ou�.�r a�dys� r�..r. Required Resources ($1,000's) City of Federal Way City lmprovement P/en Surfac� Watar Managamai S 360th Reglonal Storage Facility Fz_� Thk p.ojsd co��isb a the eomtruction d a rpbnd doreye fedflly end sids Mlst wsir divenbn up�Uwm d 360tl� sVest d 1-5• Ths Mr�m ehennel dowmtrsem d 390tM d vrlll bs Nrsd. ewtored� �nd rweyelabsd. Ths doraps faellily will provWe �ppioodmaeNy 10 �cn-M�t of stor�p� wf�sn oomplsts. Thk proJsct k wmrdy oibids d 1M CNy Umib �nd tM�slae ths City's flnancid p�rtleipdfon wiN W NmIMd eo a pro-raLd shers of U�a pro�set be�ed on Ib eNoul�bd oontrlbulfon eo IM probl�m. This pro�.t wNl dlwla0r Iloodinp N S 3B3rd PI, SR 181, �nd �lonq mM,h►k. a w«c ry�.no.. rn. Mnpowm�nb win wo nauo. down.a.�m �rwion u�d �nh�ne� watsr qwlMy M IM �n�dromar Mh bwinp Mb�. 0008 �nd 0019. Projected Expenditures (�1,000's) Pro%ect Time Line PROJECT SCHEDULE Bud et Year -1999 Bud et Year - 2000 Bud et Yaar - 2001 (TEM Jsn - AAer - Jun Ju -Se Oct - Dec an - Mer - Jun Ju Oct - Osc an - Met r- Jun Ju Oet - Dec Projsct FwibURY �Y Prslimhwy Dssipn E�vironmMhl R��I�w Final Dsdpn Propsrty Acquldtlon Bid Spscificatlon� Prop. Bid 6 Award d Contract ProNet Con�tructlofl Olher e. . E ui . �-r-n rr«s M tM.ton.N, w rohl wcrk oompl.l. on en. poj.a cwo�. a,. aMrwt didyd r+v. Required Aesources ($1,000's) City of Federal Way City Improvement Plan Surtace Water Manageme S 272nd Street Conveyance Upgrade Na Thk proJ�ct IneludM imprwinp ths eaiwyanu uP�cily d tM �xbtliq dreinepe �Yds�^ In S 272nd �nd SW Lak� FbW. Mw Ineludsd M rotroflltlny up�tresm R/D facifltls� for �nhenc�d wafer qudHy eontrol. ENmIn�Fs 1loodirq d S 272nd. Sfar Wa !'b�d. �nd �dNwnt D�� ProPMNs. Enho+w 1hs wabr qwl0.y M�tortmMaM N110II. Projected Expenditures (51,000's) P�Y k4ubitlon Eq�lp�d Ae4uYltlo^ C�onWu�tlon M�p�on � Mp^k Pro ject Time Line _, � I I :n � i8�6 �816 i124 t124 L-T-0 n/rs to U►MOO�t�� or tohl work oomplN+ on tlr pro/�d bdon Eh� oumnt budpd ywr. Required Resources ($1,000'sJ Cfty of Federal Wa� City Improvement Plan Surfac� Watar Managom� Easter Lake Outlet Improvements � Rs6ofl[ eulwR und�r 8 308th Shrst ehann�l widsnlnp to remow �StlnO Orsds eontrd �nd corutrfctlons; eonstruct bsrm. tJowNk�p autlN oontrai v�iN �duo� loed I�kald� Iloodinp d ntlnm�M honM �nd �p�rhn�nt oompls�as• Projected Expenditures ($1,000's) PrapsAy Aequisitlon EQulpm�nt AoquNkbn C,on�hn+ctlon �� Pro ject Time Line f24 i74 t37 f11 sza � S74 p7 L-T-0 n/rs M I.M�Ddr. d td+d work oompld+ an tlr projrd bdon tlr owrwR b�dp�t Ywr. Required Aesources ($1,000's) City of Federal Way City Improvemeni Plan Surtac� Wator Managamai Upper Lakota Creek Pond Retrofit � Pro�ect wiN rotrofit �rp feilsd Inflitrdion pond 60 lunation es a starMsrd tsbntlon/defentlon fuflNy snd n.� eo �a. nood � a P.�.y �e. P„pcc.vlu provia. n..a.d �orap� eaa•�a�r.nd nooa w�oot P�rkwaY Ap�r6nsnb• Projected Expenditures ($1,000's) Pro ject Time Line L-r-n ro/.rs Eo u�.-to-Dtle. w nocd �.orh oomprd. on nu po/.ae bron. en. a�nwie didyet r«r Required Resources �'$1,000's) � � � � � � � � � � � � , �� , � � � w � � � � Traffic Component � 1994 Adopted Budget City of Federal Way, Washington Capital Budget � � � � PURFOSE AND DESCRIPTION This Capital Project Fund represents improvements to existing traffic signals and new signalization. The major source of revenue for this Fund is grants from other agencies and contributions from other funds. SOURCFS AND USFS ` 1�92 > I993 1993 :�99d '; ; >�►ctuai: ,Eadgeted Fstiunatecl : �1;�iopt� ,`:: REVENUES AND OTI�R SOURCES Intergovernmental Revenue � 0 a 0 $. 329,000 $ 0 Interfund Transfers: Street Fund 0 0 98,711 0 Arterial Street Fund 0 0 35,000 298,000 _ ___ __ TOTAL $ ; ! 0 $ ! ! 0 $ ?�62 � 2g� EXPENDITURES AND OTHER USES CapitalOutlay a 0 S 0$ 462,711 a 298,000 TOTAL � 0 $ ' 0 ' � 462,711 $ �98,00� ; Revenues Over (Under) Expenditures S 0 S 0 S 0 $ 0 Fund Balance, January 1 0 0 0 0 Fund Balance, December 31 $ 0 $ 0 $ 0 $ 0 FOSITION INVENTORY 723 There are no positions budgeted in tlus unit. City of FederaZ Way, Washington 1994 Adopted Budget Capltal Budget HIGHLIGHTS/CHANGES The Capital Project Fund - Traffic proposes $298,800 to the following projects: SR 99 Tra�c Signal 288th to 304th $ 158,000 SR 99 Traffic Signal 356th to 304th 140,000 $ 298,000 PERFORMANCE MEASURFS Not applicable. _ __ _ _ _ _ _ ._ _. . _. _ _ _ _ ._ _ ... _ _.. _ _ _ _. . . _. _ ._ _ _ __ __ _ __ _ ._. _ _ _ . ___ _ _ __ __ __ _ Tgrget . ;�ccompl�sried;; ; �anance ; .; 9�;> 94 >�3 > 3►2 93> �� ;: N/A N/A N/A N/A N/A N/A � 724 � � �' �� - � �' � � � � � � � cm FacruriES Puw - �sa3 ro zoos TRAFFIC COMPONENT � � iaF�� • Projeca are scoounree tor in me sa�eec Puoa City of Federal Way City Improvement Plan Publk Worka SR 99 Trafftc Signal IMerconnect-288th to 304th Mmrconn.d aalne dynd t« �mprov.d trdlk op�r�tlon �nd 1bw. ProNct will Inase�s fuWa �p�sd� �nd roduo� �Y�• p�p,ow adlle opMtions a�d Ilow. Projected Expenditures (51,000's) woo.�b noa�wdo^ E4uIPm�k AoQubNb^ ConWUClion M.a.�ua, a ww�. PhllmkwY ��0� Erwironm�ntal Rsvl�w Flnd OMip� ptop�rly AcqubHlon Bid SpscNketlo�� ProP• Bld S Awerd of Contrsct ?to�ect ConMruCtlon pU»� (s.g. Equlp. Acq.) a:�S29. W01 � � l/2B � Required Resources (51;000's) Pro ject Time Line ....,. ....,� �...,�.,� �� c c.�.,. Venr - 1993 Budget Year -1994 Bud et Year -1995 � � � � � � City of Federal Way City Improvemeni P/an Publie Worlos SR 99 Traffic Signal IrrterconnectS 356 to S 324 Mwoon�.a a,me a9n�l ror u�Prowa aalfle op�r.von �nd 11ow. Praj�ct vdp ina�us (uEun sp�b �nd nduc� �YR Nnpov� Enitic opn�liorM �nd Ilow. C �"""" I Pro ject Time Line ' � PROJECT SCHEDULE Prior Yeer -1993 Bud et Year -1894 Bud et Yaer -1895 (TEM Jan - Mer - Jun Ju Oct • D�c an - AAar - Jun Ju Od - D�e - Mer - Jun Ju Ss Oct - Dee ProJ�t FwIbNRY 9Wdy PnlMnirwy Owipn Eml�onm�rM�l Rwbw FMwI DNipn _.. ._ ................. Prop�Ay Ac4ubitlon Bld Spsdflc�tfora P►ep. 8id 8 Aw�rd d Ca�trsct ProNct C.ondruetlon Olhsr s. . E ul . a:�SRB9�S35.W01 � Pro jected Expenditures ($1, 000's) Required Resources (a1,000's) � � � � � � `� � � � � � � � � � �• � � � � � � Streets Component � 1994 Adopted Budget City of Federal Way, Washington Capltal Budget � � � � � PURPOSE AND DESCRIPTION This Capital Project Fund represents improvements to major roadways and arterials involving the design and construction of new sections of streets, the widening of roadways to provide additional vehicle lanes, the installation of sidewalks and landscaping. The major source of revenue for this Fund is grants from other agencies and contributions from other funds. SOURCES AND USFS REVENUES AND OTI�R SOURCES �, Intergovernmental Revenue $ 0 $ Interfund Transfers: Street Fund 0 � � Arterial Stre�t Fund Q Impact/Mitigation Fees Fund 0 � 0 $ 1,036,872 � 1,213,000 0 158,131 0 0 1,539,120 402,000 0 159,348 0 _ _ TOTAL $ < 4 $ 0 '$ �,893,d71 � �,6��,00� ' EXPENDITURES AND OTI�R USES Capital Outlay $ 0 $ 0 $ 2,893,471 a 1,615,000 TOTAL $ ` '? D � > 0 ;$ 2�893,�t"J1 � �l�G�S,i100 ' Revenues Over (Under) Ezpenditures $ 0 $ 0 � 0 $ 0 Fund Balance, January 1 0 0 0 0 Fund Balance, December 31 $ 0 $ 0 $ 0 $ 0 POSITION INVENTORY 729 � There are no positions budgeted in this unit. City of Federal Way, Washington 1994 Adopted Budget Capltal Budget HIGHLIGHTS/CHANGES The Capital Project Fund - Streets proposes $1,615,000 to the following projects: ROW 23rd Ave South, 317th to 326th $ 481,000 South 348th I-5 to SR 99 64,000 South 356th lst Ave to SR 99 155,000 South 312th-SR 99 to 23rd Ave South 885,000 South 348th-lst Ave to SR 99 30,000 $ 1,615,000 The following grants have been identified for inclusion in this budget proposal: ISTEA Grant - ROW 23rd Ave South Grant $ 481,000 Transportation Improvement Board (TIB) South 348th I-5 to SR 99 24,000 Transportation Improvement Board (TIB) South 312th-SR 99 to 23rd Ave South 708,000 $ 1,213,000 PERFORMANCE MEASURES Target. ; Acromgl,shed ` 'Var�ance:; 93 ; 9a 93 9� 93 #� Not applicable. N/A N/A' N/A N/A N/A N/A 730 CITY FACIUTIES PLAN - �sa� ro zoo.3 STREET COMPONENT i�� . :::: ,: . U , _ <:..;>.: R SES < 99!3; ; . :;.>: ::>::. ; G"�SN . SU:. 1_ _: ;�99�i <:. 19��,.... .. :1996..:,: ,1997 >:: 1. . .�:999 i �QOA > 200� . .:: �00� Tots[ .<.> _ _ _ � � ::. ze�� : ;. '', Finaaiog Sourus Tnos[er-In Caeneral Fund 331,374 :331,374 I Tranefer-In Sh�eet Fund 158,131 155,131 i Merial Stroet Fuad 500,183 544,120 565,637 577,661 587,554 595,991 608,667 6211,E�0 633,257 645,922 658,841 6,538,974 Tnns[er-In Arterisl Street Fund 1,539,120 �02,000 458,000 2,399,120 Tnnc[er-In Im UM�tigatan Fees Fund 159,318 159,348 State Gcanfs 976,872 1,213,000 1,87/,000 4,016,E72 Other Sourcxc 60,000 60,000 , :. ;:. . . ; TMaI Suuiv� _ ;.�3,39►�959 ,. ,:. :4 '�`' �2,�637 ; :�?'7,�"r6�: .. �587,�5# `�91: .. :�,6b'�. ::. �63fi,8411 2S7': .. 22 ; 31�,�41 fY�,819�:: Stmt Projecb Mnwl Pra�rss • Street Resurfacin�/Emec Prograan 370,�8:i 875,494 565,637 577,661 SET,554 595,991 608,667 620,E10 633,257 645,922 65E,841 b,7�0,345 NeighborLood Traffic Mgmt 100,000 100,000 WLeeichs'v/Ped Impiovemenb 30,000 30,000 Subtohl Mnual Prograa S00{183 B73,If4 3�3,�,77 S77,K1 387rS� �r�l �,� �Z04� �� r�l �r'� Right of Strcet Plan 30,000 30,000 16th Ave So: 3�8th StSR99 17,228 17,7.t8 16th Ave SW at Adelaide Park 203,597 203,597 16th Ave Half Street 5,000 5,000 SW 3561h Sr lst Ave S-21st Ave SW 1,235,52T 1,235,ST5 SW 336th St-2Sth PI SW to 21ct Ave SW 40,642 10,642 ♦th Ave S- S 312th to S 316th 15,000 15,000 Darh Point Rd Q llth Pl S 89,000 89,000 23rd Ave S-S 317th St W S 324th St 385,928 �81,000 866,928 S 356th St-lst Ave S a SR99 276,131 155,000 431,131 S 348th St-I-S to SR 99 193,110 64,000 257,140 S 348t6 St-l�t Ave S W SR 99 30,000 30,000 S 312th St-SR99 a Zird Ave S 102,280 885,000 2,285,000 3,ST2,280 '�otal5treet �,�eets . ;> $3,393r95�4 �i4 94 : �2�850;6�7 �X�',66L �5$'1 ;: S59 44Y Zd0$,667 ;` �G20,84A �633,25"! . . �45,92Z S6S8,841 �13,i63y819 • Progam i� propored in the Arterial Sueet Fuud � � � � � �� City of Federal Way City lmprovament P/an Public Works Annual AsphaR Overlay Program �.pwc o�r� .�. �...a � u» Paw� ��nc sr.e�n• w. n.w.�pwa r« .� �ar�► �e a t�ao,aoo wn�n wara �. ■ q8.oao c�ly m.md� whla� wa,w e. d.ducl.a 6om n�. i514,120 �xf�MW P►opnm M n�c�wuY W Pnw�v� 1M M�Iqr d tl» �hNt M�ha�4ucWn and mud b� don� pbr Lo atlNr e�pitd Improwm�r�• Pro ject Time Line PROJECT SCHEDUL r or ear -1883 Bud et oer -1994 u et aar -1995 REM Jan - M�r - Jun Oct - D�e - Mar - Jun Ju Oct - Dse - Mar - Jun Ju Oct • Dsc WeJ�ct FwibNNY 9tudy RNhnNwy DM�On .. ................ ErNironnw�l Rwbw Fkwl DNipn ��Y �4uMNbn Bid Sp�eMeWoM Rrp. ;.;;:;:;:;:;:;;;:. ::::. :.:: ,.,...,..::::: Bid6 Aw�rd d Contr�d ,::._.: :::::: ,:::::::::::::. ;:.:;:>:.;:;::.:::: "::;:; �; :::: . .;. FroMct C.onM�on ;: :.. :.. . OtlNr e. . E ul . a:ANNUAL Projected Expenditures (51,000's) Required Resowces (s1,000's) City of Federal Way City lmpiovemerrt P/an Public Works Ave S- S 317th to S 324th wae� m nw wN. wim p.�n.w�. r« w�r�.., wd.�.xv. ro�,.� moaxk.uoi�, xN,mN�oe�� W..� e...� .�a vror«ly.ea�wuw�• e�l�r�e� d r�ne-�.wy pc�.aool .nd can.m�Uon pq,asa.aoq�w.tu�0 ��. Fund�d tor nnd dsNyn �nd pu1W ripM-of-waY �oquNNlon• ThN MrMt eroMM IM h�avlly tnwll�d 3'101h & oonidot. As tl� Gly Iw prown �nd d�wlcry�d. tM vrhleuW �nd p�dMlri�n tr�ifle on 1hM �eh of ro�d I�n prNlly kiaw�d. By Nnp�o�lnp tlr lnllle Ibw on 23�d Awnw 8, Iw� tlm� wIN b� nNd�d 6o wiw tAM trdNc N�tlwly MiaMdnp 1M Orwn tim� on S 320tl�. Projected Expenditures (31,000's) prop�rly Acquhxion Equlpm�rk Aequbitlon Condructlon krp�ctlon 8 �Apmt. Aequired Resources (51,000's) sre, � m � ._,,_.�� --- � Fi�wnw Bor� � �� Fw �f9 ';;:>;_:;�... M Pro ject Time Line ..�z�vE City of Federal Way City /mprovement P/an Public Works S 356th Street -1 st Ave S to SR 99 Pw� vVfd.n Ih..od.nnp w..e b 11w �.n.. wMh povbioM tor bkYdM. Ndwiwlb. sipnd modllleWon �nd INwnMMlon Thb po�et N funded thraqh flnN dNipn only. i6.1 milllon �Quk�d Oo oomP�� ProPM�Y �� ) �nd ca�Eruetlon (i4,�00.00�• ThN �hwt N a m�in wlhwd roub tlwaqh F�al MIaY }Of �Opl� b�1/�11MIQ b Nd 110111 T�OOIM, Y 1MN Y 10C�1 b�IC. nd. w w b. u�. «ow�d p�w a Imwaiwn«�b Nww +h. 36BTh eorrklor. Pro ject Time Line .:s�e�►+ Projected Expenditures (s1,000's) Aequired Resources (51,000's) City of Federal Way City /mprovemerit P/an Public Works S 348th Strest - I-5 to SR 99 , R�albn w.dw.y eo eanet w» a1fsN d aR ae. Hov w», Mdswdb.+Wnv modifkamon. INuminWon. Mnst6sss, �nd prap�ly aoquMitlon. Yw haw �pplbd la �n IBTFA yant in tM �mowk d i7o3�o00. M vw p�t 11w prNt. tM CMY m�eh wlll b� nduud hom it. iB4.000 b iA01.000 (i1.19t.000 and can�trud In 1995. & 3A81h b 1M wutlry �odt hom 1-0 b F�tl W�y. nn.aa�nw, a..r«v rry. d.wlopm.nE. In 1M wa hr Mu�wd trdM1c. In ad�r b �000mmodW tl» v�hfcul�r �nd p�dNUl�n trNfle and m�k� tAb �wilon d rwd oomPtlfbN wNh IM f6wt wMt of 8R o6 k M MO�NY�/ b MIIpI'OV'� 11N IO�d Y�MCfI� �bOV�. Pro%ected Expenditures (i1,000's) �r nw� e ��,wuo�+ cw,.wc+w� MrpKtbn 8 MpnR Required Resources (31,000's) � •o � i0 �nTM � � Rw�u Bond� m (i.� Bad� i104 ` iZ4 =128 �,qlapdionlllMr Fw � :3>::>: :::>::»;;> cm Pro ject Time Line _� s�as Budaet Year -1894 1 nuage� � ar - Proj�d F.riwBlY 3Wdf� W�INnlnuy OMlpn EnvMOnm�nON Rwiwv Flrwl DMipn P�op�rlY AcQuWtlon 81d Spsdlicdloro ReP• e�a a �d a co�+a.�c �� Othsr (�.g. Equlp. Acq.) a:33IBTHST ' .:: � City of Federal Wa City /mprovement P/an Publk Works S 348TH STiiEET -1 ST AVE S TO SR 99 BIpnN Nnpro+r�m«�b �t souM, 3�en� eu..t.nd �n Ir�Mroam�d MpnN d 1st Awnw SaM, Blh AvwMr 8outl4 �nd 9R B9. Nnpow bdNc op�WaM �nd Ilow. Pro ject Time Line PROJ C SCHED P� or ear -1993 ud et oar -1994 u et wr -1995 REM ,I�n - Mer - Jun Ju Od - Dsc - M�r - Jun Ju Oet - Dse • Mv - Jun J Oct - O�e Proj�tt fwMbllily 9ludy P�I�mIMry DMfyn Emrl�onmsnW Rwbw Fhul Dwipn R�Y �4�� Bld 8p�clflc�tlom Pnp. Bid 8 Awvd d Contrad Pml�ct C.o�uclbn OtMr s. . E ul . a13�B-1TOB.W01 Pro%ected Expenditures ($1,000's) Required Resources (s1,000's) �Ity of Federai Way City /mpiovement P/art Pubifc Works 312th St • SR 99 to 23rd Ave S ww„ PhW 1 1IYY b d�Npfl N�ddNiaul flQhfAhN I�ns and b�Imwt oanpl�M. Phus 2 wu to comtruet U�s lull &Iens �scl{on �nd hr r�cenUy ne�M�d UATAlundinp d i2B mNllon and ths Gly hu to m�Ech wMh W.7 mlllbn. Hwvy trdfle wlumM and oaqwUon �dd on 1hN �h�wt dw b d�wbpnNnt M 1M wa �nd trafflc P�p�rns. D�wIuP�► mNfptllon fund� w b�Nq utlUsd bw�rd 1hM pro�t Pro ject Time Line .:sa�zn+ Piojected Expenditures (51,000's) Aequired Resources ($1,000's) � � � � � � � � � � r � � � � � � � � � � �• � NON-ANNUALLY BUDGETED FUNDS 1994 Adopted Budget City of Federal Way, Washington , Non-Annually Budgeted F1�nds � � � � PURPOSE AND DESCRIPTION The Special Contracts/Studies Fund accounts for receipts and disbursements related to special contracts, and special projects where completion will extend beyond the calendar year and which management places in this Fund. Revenues supporting these projects will be comprisetl of transfers from other funds or those specified by the City Council. SOURCFS AND USFS �992 < 19�3 �93 �994 ' >Actual!: ;Budgeted > �stmiated : A�1op�';. ' REVENUES AND OTI�R SOURCES Intergovernmental Revenue Miscellaneous Revenues Interest Earnings Interfund Transfers TOTAL $ $ 0 $ 53,521 $ 79,000 0 20,000 0 0 5,500 3,000 40,000 283,013 187,500 $ $ AQ,Q00 $ 3�1 $ <2GG9�,� !' EXPENDITURES AND OTHER USES Other Services TOTAL Revenues Over (Under) Expenditures Fund Balance January 1 Fund Balance December 31 $ $ 97,500 $ 419,534 $ 269,500 _ _ . _ __. $ ' $: 97,500 ! � �1�,�3�#;; � ?,�9,504 $ $ 0 $ (57,500) $ 0 57,500 57,500 0 a $ 0 $ 0 S 0 739 City of Federal Way, Washington 1994 Adopted Budget Non Annually Budgeted F�unds POSITION INVENTORY HIGHLIGHTS/CHANGFS The $269,500 in the 1994 Adopted Budget reflects contracted services for art programs ($82,500), CityShape ($137,000) and the Airport Study ($50,000). Following is the breakdown of sources of interfund transfers: General Fund - Art contracts General Fund - CityShape General Fund - Airport Study $ 82,500 55,000 50•000 Totai Interfund Transfer $ 187,500 Additional funding sources include a Growth Management Act Planning Grant estimated to be $55,000, a Local Development Matching Fund Grant ($24,000) and interest earnings projected to be $3,000. PERFORMANCE MEASURFS Not applicable. __ _. _ _ _ _ _ __ . _ _ ___ ___ __ __ _ . ..... _ __ _ _ _ _ ___ . __ _ ______ _ __ _ _ _ Targ�t !; Atcompl,shed ;; Y�n�e�e 93 94 �3 9Z < 93 92 N/A N/A N/A N/A N/A N/A 740 There are no positions budgeted in tlus unit. 1994 Adopted Budget By Line-Item Expenditure Department Object Description Dollar Amount < ' ..^^. ;s^.>.:;:�;:ti!.: ' ',..�� .'�.r:; . � •r. •�{ , .,,�:,_ .:.{: s.:%:. %.; .. ti•:;•i,:., . o,• ' ::i.:ia0�kt�'.+...v.vsdib�w't::u:�:a�c: 410 PROFFSSIONALSERVICES-AIRPORTSTUDY 410 PROFFSSIONALSERVICES-AR'ISCOMMISSION 411 CONSUL'I7NG CONTRACIS-CITY SHAPE COSl' CENTER TOTAL SO,OOU 82,500 137,000 269,500 �s +� �r r � � � rr � �r r r r� r �r +�r� � r� r� � , �� 1994 Adopted Budget City of Federal Way, Washington � Non Annually Budgeted Funds r � � � PURPOSE AND DFSCRIPTION This fund accounts for the receipt and disbursement of revenue from fetieral, state, local and other grants, i' with the exception of the Community Development Block Grant (CDBG) program. The CDBG grants are accounted for in the Grant Fund established for that purpose (Fund 119). Future grants will be budgeted when approved by the City Council. SOURCFS AND USFS REVENUES AND OTI�R SOURCES Intergovemmental Revenue Interest Earnings Interfund Transfer-In TOTAL ' .1992 , ' 1�93 .1193 1�4 ;Actu�al: ; Budgeted ; F�t�rnated ! A�opte� $ 210,205 $ 153,521 $ 214,291 $ 63,000 5,474 0 5,000 3,200 16,669 0 23,538 0 __ __ $ ' 232,3�8 $> 153,5�1 ` � �42,821: $ ` �r,�00 ' EXPENDITURES AND OTHER USES Personnel Services $ 20,292 $ 0 $ 45,901 $ 0 Supplies 261 53,521 1,748 0 Other Services 16,615 0 98,399 81,918 Intergovt Services 0 0 40,586 0 Interfund Transfer 406,569 100,000 102,002 0 Capital 1,634 0 105,066 112,382 Intemal Service 0 0 7,728 0 TOTAL $ 445,371 $: 153,521 ` $ �t411,980 �► 'i¢�,3Q0 ! Revenues Over (Under) Expenditures $ (213,023) $ 0 $ (158,151) $ (128,100) Fund Balance, January 1 499,274 Fund Balance, December 31 $ 286,251 $ 0 286,251 128,100 0 $ 128,100 $ 0 743 City of Federal Way, Washington 1994 Adopted Budget Non Annually Budgeted F�unds HIGIiLIGHTS/CHANGES The following grants have been identified for inclusion in this budget: • Transportation Demand Management Grant ($20,000). • High Capacity Transportation Grant ($43,000). PERFORMANCE MEASURES Target ; Accompl�shed Y$ria�►c�; ; ,., > , 93 9� 93. . 92 93 � Not applicable N/A N/A N/A N/A N/A N/A . 744 1994 Adopted Budget Ciry of Federal Way, Washington ' Non Annually Budgtted Flunds � PURPOSE AND DESCRIPTION The Community Development Block Grant (CDBG) Fund accounts for the receipt and disbursement of federal grant revenue received through the Department of Housing and Urban Development's Community Development Block Grant Program. CDBG programs will be developed annually by the staff and reviewed/approved by the City Council. Not more than 15 % of the grant revenues can be de�icated to the operational costs of human service agencies. Also, not more than 20% can be used for City planning and administrative functions. The City is not charging administrative costs to the grant in an effort to maximize resources available to fund eligible projects. The goals for use of these grant revenues is to develop comprehensive affordable housing plans, rehabilitate housing, and supplement General Fund human service programs to assist the low and moderate income residents of Federal Way. SOURCES AND USFS REVENUES AND OTI�R SOURCES Intergovernmental Revenue a 162,662 $ 772,000 a 747,927 $ 442,554 Interfund Transfer 0 25,000 0 _ _ _ _ __ _ _ _._. _ _ _ _ _ ._ __ _ _ _ ___ ___ _ _ _ _ _ __. _ __ __ _ _ __ _ __ _ _ _ _ _ _ __ . ._ . __ _ __ TOTAL $> 162,bG2 $ 77�,0(10 � 7?2;�7 � +'i4�,SS4 '' EXPENDITURES AND OTI�R USES Other Services $ 142,342 $ 772,000 $ 428,727 $ 70,474 Capital 20,320 0 344,200 372,080 _ _ __ __. _ _ _ _ _ .. __ .. __ _ _ _ _ _ _ _ . _ _ __ __ _ ___ _ _ _ _ _ __ _ __ __ _ __ _ _ _._ . _ __ . . _ _ ._ _ _ _ _ _ __ . _ . _ _ _ _ .... _.__ ___ . . __. . __ . _ _ _ .. __ .. .. _. . ._ .. __ TOTAL � ' �6�,66Z � ! 772,OQQ ;$ 7�,9�7i � ' 4�t�,�5� ; Revenues Over (Under) Expenditures $ 0 S 0 a 0 � 0 Fund Balance, January 1 0 Fund Balance, December 31 $ 0 $ 0 0 0 0 a 0 S 0 ' 745 � City of Federal Way, Washington 1994 Adopted Budget Non-Anni�aAy Budgeted Funds HIGHLIGHTS/CHANGES The 1994 Adopte� Budget includes $442,554 for a CDBG program. The following is a breakdown of the uses of federal funds, approved by City Council on September 7, 1993 to be submitted to the King County ConsoRium in 1994: Public Service Projects and Planning Childcare Subsidy/Scholarships Primary Youth & Pediatric Health Caze General Administration/Planning Subtotal Public Service Projects and Planning Capital Community/Senior Center Elevator Birth-to-three Development Center Acquisition Retreat Center Modifications SKCMSC Foodbank Warehouse Subtotal Capital Projects Total CDBG Projects Not applicable. $ 31,554 25,000 13.920 70,474 78,970 75,000 148,110 70.000 73 2.080 $ 442,554 PERFORMANCE MEASURFS ___ __ _ _ _ . _ _ _ _ _ _ _.. .. .. . . __ _ _ _ __ . _ . _ _ _. _ __ _ .. _ __ _ _ _.. _. ___ _ _ _ _ __ .. __ _ _ _ __.. _ .. _.. �� ; ��r;sriea ; ��,e 93 '', 94 93 ' 92 > 93 > . . ..:9� ; ; N/A N/A N/A N/A N/A N/A 746 1994 Adopted Budget By Line-Item Expenditure Department Object Descxiption Dollar Amount �., .:t�c�»:xt�::.x. . . .xr :�{`.;;r;:;Y•>'S:t;.�,�.�,�.;,•,:;v.;;kkk�;':��: �:`•:•^:•>?^ti',�:±'K;'; �;ti •+•:ik;+`�: +:•:.:.k} i•:;,'.•:.;::•.,.;•::.,.; ». k• •.:.;.: ; �.: • .; • ' ..::�`•.. ... r � �. .. ., ;:.t„a. .. i�• . •.o?�b:.+.2t%�•<.•xs..,•.:at+i'::•:a�3c'wrxrr.ak�x,u� 490 MISC SERVICES dc CHARGES TOTAL SERVICFS k CHARGES 6D0 BUII.DING/SIRUCIVRES TOTAI. CAPITAI. CObT CEW1'ER TOTAi. 70,474 372,080 70,474 372,080 442,554 � � �r r � +s � � r � �e � � � �r � � i �s o , �� , 1994 Adopted Budget City of Federal Way, Washington , Non Annually Budgcted �unds PURPOSE AND DESCRIPTION The Donations Fund accounts for receipts from donations of cash designated for specific purposes identified by the donor. Separate records are maintained as projects in this Fund for each distinct purpose for which donations have been received and new projects will be established as required to keep Fund records clearly segregated where appropriate. Expenditures will be made directly from the projects in this Fund to accomplish the purpose for which the donation was received. In no case, however, will expenditures exceed the actual revenues collected in this Fund. SOURCES AND USFS 199� �993: ��93 ;1�4 ; ;Actt�al >Budgeted Eshmated" :: Ada�ted ; .; REVENUESAND OTHERSOURCES Donations $ 0 $ 0 $ 40,000 a 0 _ ____ __ _ _ _. _ __ _ ___ TOTAL $ '' i:0 $ ' U $ 40,OOp: � ; � EXPENDITURES AND OTHER USES Services and Charges $ 0 $ 0 $ 40,000 $ 0 __ _ _ . ._ __ TOTAL $► `« 0 $R 0 $. ; QO,OOQ '.� !i � Revenues Over (Under) Expenditures $ 0$ 0 a 0$ 0 Fund Balance January 1 0 0 0 0 Fund Balance December 31 $ 0 � 0 $ 0 $ 0 * Family Funland Project 1 � 749 , Ciry of Federal Way, Washington 1994 Adopted Budget Non-Annually Budgeted Funds FOSITION INVENTORY HIGIiLIGHTS/CHANGES None. PERFORMANCE MEASURES Target Ac�compl�h+e� < '�?`acianc+e 93 ' 94 <93 92 ':' 93 92 ;; Not applicable. N/A N/A N/A N/A N/A N/A 750 There are no positions budgeted in tlus unit. , 1994 Adopted Budget City of Federal Way, Washington ' Non Annually Budg�tcd Flunds � PURPOSE AND DESCRIPTION '� The Impact/Mitigation Fees Fund accounts for receipts from development impact fees which aze designated for transportation, surface water and park improvements. These fees provide funding to partially finance improvements which shall mitigate the cumulative impacts of growth and development within the City. Funds are transfened to the City's Capital Improvement Program to support capital II ', � expenditures once capital projects are identified. SOURCFS AND USFS � , ' � REVENUES AND OTAER SOURCES Impact/Mitigation Fees $ 548,335 $ 0 $ 142,403 $ 0 Interest Earnings 0 0 9,116 9,960 _ _ . _ ____ _ _ TO'r�ii, � ! 5�8,�35 � 0 >� 1Si�519 � ; 9,960 ` EXPENDiTURES AND OTHER USES CapitalOutlay $ 224,062 a 0 � 0 � 0 Transfer Out-Capital Project Funds 0 0 231,348 0 TOTAL $ ! 224,Q62 $ ;; ; Q < $ �1,348, $ . ; . n , Revenues Over (LJnder) Expenditures a 324,273 a 0 $ (79,829) $ 9,960 Fund Balance January 1 Fund Balance December 31 0 0 a 324,273 $ 0 $ 324,273 244,444 244,444 S 254,404 751 , City of Federal Way, Washington 1994 Adopted Budget Non Annually Budgeted Funds POSITION INVENTORY HIGHLIGHTS/CHANGES None. PERFORMANCE MEASURES Not applicable. __ _ _ __ ._ _ .. _ . _. _ _ _ . __ _ ... __ _ ___ ___ _ _ _ _ ._ _ _ _.. __ _ __ _ __ _ _ _ _ ___ _ __ _ _ __ _ _ _ ___ _ __ __ ___ _ _ . _ __ _ _ __ __ _ _ _ __ __ ___ __ __ _ __ __ . __ _ Targ�t ; Arxompl�hed;;; w�n�nc� ;; 93 94 93 9� ; 93 �Z N/A N!A N/A N/A N/A N/A 752 There are no positions budgeted in this unit. 1994 Adopted Budget City of Federal Way, Washington , Non Annually Budgcted F�uads PURPOSE AND DFSCRIPTION The Federal Way Retirement System Fund was established to account for all transactions associated with the City's replacement to federal Social Security. This is a defined contribution plan to which the City and employee make legally requirerl contributions. The City's contribution to this retirement plan is equivalent to those for the Social Security program. Disability, survivors, and lump sum death benefits for plan participants are also costs recorded in this Fund. This City Fund is not budgeted, but is presented as a financial plan for informational purposes only. SOURCFS AND USFS REVENUES AND OTHER SOURCES Employer Contributions Employee Contributions Transfers-In Investment Income , TOTAL EXPENDITURES AND OTHER USES Employee Refunds Consultant Services TOTAL Revenues Over (Under) Eapenditures Fund Balance, January 1 Fund Balance, December 31 1992 > 19q3 �93 ! 1944 '; ; '! Actuat '. Budget ' Estimat�d Adopt�d $ 184,449 $ 222,642 $ 231,400 a 245,476 226,808 265,458 275,900 292,683 23,983 � � � 27,181 12,000 __ _ 12,000 _ 20,000 $_ �GG2;421 � SOO,i00 ! � 5�9,3p0 $ ' S58,;�59 $ 64,233 $ 40,000 $ 4��000 $ 4�+� 39,100 30,000 0 0 $ 103,333 � 70�� ' $ ' `�:� � �!� � 359;088 � 430,100 a 479,300 $ 518,159 537,782 912,220 896,870 1,376,170 $ 896,870 � 1,342,320 S 1,376,170 � 1,894,329 753 City of Federal Way, Washington 1994 Adopted Budget Non-Annually Budgeted Flunds HIGHLIGHTS/CHANGES None. PERFORMANCE MEASURFS _ __ _ _ _ _. __ __ _ . _ _ _ __ ___ _ _ _ . _ _ __ _ ___ .. ._ .. _ . . . _ . _ _ _ _ _ _ _ _._._ _ _ _ __ __ __ . . . _ _ __ _ _ __. ___ __ __ ___ __ . __ __ _ �arget ;, Arcor�gl�shed <: ; fit�r�� 93 94 �3 ': S�� 3> �2 Not applicable. N/A N/A N/A N/A N/A N/A 754