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Ord 00-368� ORDINANCE NO. 00-368 � AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON,RELATING TO BUDGETS AND FINANCE, REVISING THE 1999-00 BIENNIAL BUDGET (AMENDS ORDINANCE 98-325, 99-338, 99-345 AND 99-356). WHEREAS, certain revisions to the 1999-00 Biennial Budget are necessary; and WHEREAS, these revisions are a result of funds to b� carried forward from 1999; NOW, THEREFORE, THE CITY COUNCIL OF '�'HE CITY OF FEDERAL WAY, WASHINGTON, UOES HEREBY ORDAIN AS FOLLOWS: Section 1. Ordanance �9-�56, �ection �, is hereby amended to adopt the revised buciget f'or the years 1999-00 biennium in the amou�ts and far the following purposes: Section 1. 1999-00 Bierulial Budget. 'Th�t the budget for the 1999-00 biennium is hereby adopted in the arraounts and for the purposes as shown on the attached E�ibit A("2000 Revised Budget") Section 2. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance or the invalidity of the a�plication thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circumstances. ORD. #DO-368 , PAGE 1 �R� G�N�L � . Section 3. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 4. Effective Date. This ordinance shall take effect and be in force five (5) days from the time of its final passage, as provided by law. PASSED by the City Council of the City of Federal Way this 18th day of April , 2000. CITY OF FEDERAL WAY MAYOR, NIIKE P ST: � . ✓ ��_� � CITY CL� ERK, N. CHRISTINE G APPROVED AS TO FORM: �� -_ �r � �/�' � '" __ __ . , _..� . `.__ _ __ __ �= __ A" EY, LONDI K. LINDELL FILED WITH THE CITY CLERK: 03/21/00 PASSED BY THE CITY COUNCIL: 04/18/00 PUBLISHED: 04/22/00 EFFECTIVE DATE: 04/23/00 ORDINANCE NO. 00-368 K:\�fin\biennial\ordinanc\OOcarfwdadj. doc ORD. # nn-��R , PAGE 2 ordinance 00 EXHIBIT A 2000 REVISED BUDGET ' Revenues 8 Other Sources`< > Fac enditures &�th�r Usps Fund Balance '' Revised `` Ghangein Revenue'' Revised ' Reuised 'Expendifure ' Revised ' Reserved! Fund ''Butlset : Ft�ndBalance Adjustment . Badg�cf;' ' Budgef .Adjustment Bvdget '' Unresarved _ _ _- - _ _ . - General Fund $ 2 7,6 9 6,3 12 $ 530,581 $ 756,528 $ 28,983,421 $ 27,1 47,649 $ 886, $ 28,0 $ 949,686 ------ - --- _ - _ -_ _ _ __- ---- -_ _ -- -- - - ___- _ Special Re Funds: - -- - __-- -- --- - - - -- Stre 3,345,675 147,681 22,027 3,515,383 3,34 169,708 3,515,383 - _ _ _ _- -- -- ------- -_ -- -- _ _- - - - Arteri Stre 1,5 48,979 349, - 1,898, 1,548,97 349,431 1, - - -- - - - - - --- -- - - -- - -- - _ __- - - -- - - Utility Tax _ 6,999 ,405 652,789 - 7,652,194 4,245,306 - 4,245,306 3,406,888 - - -_ _ _ _ _ _ - - _- - - S olid Wa ste/Re cyc l mg 540,39 14 ,464 48, 998 603 853 263 368 48,998 312,366 291,4 - _ - - - -- _ - _ -- - _ _- - - _. _ -- - - - - Sp ecial C ontracUStu die s - 22,54 - 22,549 - 22,549 22,5 - -- _ -- _ _ _ _ _--- _--- - -- Snow & Ice 15 5,052 - - 155,052 55,052 - 55,052 100,0 - -- --_ _ - - __ -- - -_ - -- _ _ - _. - Hotel /Motel Lod Tax 75, 27,965 12,035 115,000 7 5,000 40,0 115, 000 - _- - -- - _ . _ - - - - -- 2% fo the Arts - 113,274 - 113,27 - 113,2 113,274 - _- - Grants - CDBG - -- . _ 618,868 5,822 . . - - - - --- -- ��i,sas� si2,�oz sis,sss ___--- ---__ -- - - _ _ - _ (>>,sss) sos,sso s,e2z ---- _ __ - - ---- _ -- Pa and Trails 3 0,765 755 - 31,520 - - - 31,520 _ _ - __ -- - - - - - -- _ - - --- _ Surtace 4,54 321,727 - 4,862,781 4,288,775 9,308 4,298,083 564 ,698 ----- _ - -- -- _ Impact Fee - - - ---- --- _ _ _ ' _ _ - -- ----- _ . - - - _ _- --- -- - Str ategic Reserv 1,800,000 28, - 1,828,204 100,0 28,204 128,2 1,700,000 _ _ _- __ . - __. __ - -- --- ----- __--- - - - Airport Stretegic Reserve _ _ _ 300,000 - - 300,000 - - - 30 - _- -- - - -_ _- ---- _ - --- - --- -- D 10 ,029,078 321,432 - 10,350,510 5,612,15 - 5,612,159 4,738,351 Capital Proj ect Fu nds: __ _ - -- - __ _ . __ -_ _ _ _ _ - -- - --- .- __ _ __ _- - --- - --- C ity Facil ities 859,493 8,473,6 - 9,33 3,184 842,0 8,456,588 9,298,588 34 ,596 - - - _- - --- _ - _ _ --- - - _ -. __ Par ks 529,81 487,693 433,726 1,451,229 4 53,694 892,094 1,345,788 105,4 _ _ _ -- - - - - __ _- ___ _ _ - -- ---- - _- --- SWM 5,460,4 414,89 2,750,000 8,625,3 2,240,524 5,482,053 7, 902,748 - -- - -- _ _ _ - __- -- - ---__ - - - . ----- Tra�c 21,041 481,0 - 502,129 - 43 8,822 438,822 63,307 _-- -- - _ - -- -- - - __- -- - ----- __-- ---- - ---- -- - -- - St 1,16 5,209,949 1,2 7,670,628 660,000 5,6 01,086 6,261,0 1,409,542 Enterprise Fund: _ _ -- -- - ---- - _ _ _ -- -- _ _- -_ _ _ -- -__ - - - - - _ ___ _ _ --- - _- - -- --- --- -- - -_ _- -_ D Bay Center 615 47,775 - 663,660 515,8 47,775 663,660 - _ _ _ - ----- _- _ ___ __ _ _ _--- - - - - Internal S Funds: - - --- - - _. _ ------ - _ ---- --- -- - Risk 2, 008,163 111,631 28,204 2,1 641,829 - 641,829 1,506, _ _ _ _- - - _- __ -- - _ Info Systems _ __ 2,528, (8,501) 348,38 2,868,7 1,227,814 348 1,576,201 1,292,553 _ _ - - - - --- ___ __ _ _- - - __-- - __ ._-- - ---- S upport S ervices 26 6,941 3 - 270,36 128,312 - 128 ,312 142,053 _ ---- - --- --- - __ _- - - - --- - Flee & Eqwpm 2 539 34,4 20,000 2,594 764,980 - 764,98 1,829,174 - _- -- - -- - --- __ _ - - -- - _ _ _- B uddings & Furn 1 ,418,446 (5,892) 13,000 1,42 5,554 453 13,00 46 6,113 959,4 __ _ - -- -- - - _ _ - _ - -- __..._- Payroll Benefits - _ _ _ GrandTofa�A!lFUnals $ 75,096,9411 .�17,7$8;903 $5,71�;g8� $9$,59?,8$� $55,328,987 $22,S�v,�7S fi78 $ 2Q,333,¢7¢ • k:\fin\biennial\ordinanc\OGcarrytho ordinance 00 4/12/00 4:47 PM r � �� MEETING DATE: 1, 2000 ITEM# _�__�� .......................................................................................................... . . . . . . . . . . . . . . . .............................. CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: Carry Forward Budget Adjustment Ordinance ...................................................................................................................................... . . . . . . . . . . . . . . . CATEGORY: BUDGET IMPACT: ,�C CONSENT _RESOLUTION _X ORDINANCE _STAFF REPORT _BUSINESS _PROCLAMATION _HEARING _STUDY SESSION _FYI _OTHER ................................................................................................. Amount Budgeted: $ Expenditure Amt: $22,935,375 Contingency Reqd: $ . ........................ . . . . . . . . . . . . . . . ... ATTACHMENTS: Carry Forward Budget Adjustment Ordinance, memorandum explaining changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . SUMMARYBACKGROUND: The purpose of the carry forward budget adjustment is to update beginning balances to actuals and to appropriate for projects that were budgeted in the prior year, but were not completed. ...................................................................................................................................... . . . . . . . . . . . . . . . ... CITY COUNCIL COMMITTEE RECOMMENDATION: Was reviewed and approved by the Finance Committee during their meeting on February 29`''. Minor updates have been incorporated since the Finance Committee meeting as outlined in the attached memorandum. ................................................... APPROVED FOR INCLUSION IN COUNCIL P. ......................................................... . . . . . . . . . . . . . . . .... COUNCIL AC �APPROV _DENIED _TABLED/DEFERRED/NO ACTION COUNCIL BILL # � � � lst READING �/a I C� O ENACTMENT RE D � OC ORDINANCE # ��} — �j(Q` RESOLUTION # .... ....................... ........................................................... .....................................�.� f rYl�� � �in��aa!�in %�/y1 �'��. l�, � � CITY MANAGER RECOMMENDATION: Motion to approve the carry forward budget adjustment ordinance. • CITY OF FEDERAL WAY MEMORANDUM DATE: March 21, 2000 TO: Ciry Council � FROM: Marie Mosley, Deputy Management Services Director��� SUBJECT: Carry Forward Budget Adjustment Ordinance The carry forward budget adjustment ordinance was reviewed at the Finance Committee meeting on February 29 During that meeting, we informed the committee that we were still making minor adjustments to the carry forward adjustment. The following are the adjustments that have been incorporated into the carry forward budget adjustment ordinance since the Finance Committee meeting: Updates to Beqinning Fund Balance — Total $11,431: General Fund - $8,421 Dumas Bay Center - $3,010 Expenditure Carry Forward Adiustments — Total $2,821,720: General Fund - Domestic Violence CDBG Grant — Law Department -$21,648 CDBG Fund - Reallocation of CDBG estimated Grant Funds —($11,988) Parks CIP — Open Space Reimbursement -$17,000 SWM CIP — SeaTac Mall PWTF Loan -$2,750,000 SWM CIP — Adjust 5-year Monitoring Budget —($2,715) Dumas Bay Center — Appropriate carry forward of Capital Funds -$47,775 Revenue Adiustments — Total $2.798,061: General Fund — CDBG Grant for pomestic Violence — Law Department $21,648 General Fund — COPS Bullet Proof Vest Program Grant -$21,401 CDBG Fund — Reallocation of CDBG estimated Grant Funds —($11,988) Parks CIP — Open Space Reimbursement -$17,000 SWM CIP — SeaTac Mall PWTF Loan -$2,750,000 These adjustments are included in the ordinance that is before you for consideration. . CITY OF FEDERAL WAY MEMORANDUM DATE: February 29, 2000 � TO: Finance, Economic Development & Regional Affairs Committee FROM: Marie Mosley, Deputy Management Services Director�"�� SUBJECT: Carry Forward Budget Adjustment Ordinance Background The carry forward budget adjustment serves two purposes. First of all it adjusts the beginning fund balance in each fund to agree to actuals. The beginning fund balance is adjusted due to actual revenues and expenditures being different than the budgeted amounts. The second purpose of the carry forward budget adjustment is to appropriate for projects that were budgeted in the prior year, but not completed and will continue during the current year. All funds, except the General and Street fund are designated for specific purposes provided by state statute or council action. Genera/ & Street Fund Operations: � Fund Balance Adjustment— The General and Street Funds operations for 1999 resulted in an additional $669,843 in ending fund balance. Of this amount, $521,699 is the result of additional revenues received above the adjusted amount and $148,144 is the result of expenditure savings during 1999. The primary source of additional revenues is sales tax ($362,000) and gambling tax ($147,000). These are additional revenues received over and above the mid-biennium adjustment. Continued Projects — The General and Street Fund adjustment for projects and activities result in additional appropriations of $1,034,146. In addition to these expense adjustments, we are also increasing revenues for grants and other minor sources in the amount of $735,506. The general fund had a beginning undesignated fund balance of $238,661 plus the $669,843 in additional fund balance from 1999 operations. These transactions result in an undesignated ending fund balance of $609,864 in 2000, �Nhich we are recommending remain in undesignated fund balance at this time. The expenditure adjustments include: municipal court startup ($91,122), major system upgrades for timekeeping, financial, permit tracking, imaging ($346,759), Steel Lake maintenance facility improvements ($105,959), seizure balance ($158,932), CD consultant services ($47,767), Police & PW grants ($52,637), public safety contracts for Thomas Jefferson school and Des Moines warrant processing ($114,000), traffic & street equipment ($39 681). Other Project Specific Funds: The remaining funds are project specific in nature or the revenues received are designated for specific purposes, which are reappropriated for those purposes only. These include $18,591,612 in capital projects, including 2% for Arts ($113,274), government access channel ($22,549) and Arterial Street overlay program ($349,431). The Internal Service fund appropriations amount to $361,387, which reflect a portion of the General and Street Fund operating adjustments related to the major software upgrades that will be continued during 2000. Action Requested Motion: Recommend approval of the attached carry forward budget adjustment in the amount of $20,113,655. C�� These adjustments result in an undesignated ending fund balance of $609,864 and a designated general fund balance of $310,000 for prefunding pay for performance and CDBG.interfund loan. The ending fund balance is unappropriated and can only be utilized upon the City Council's approval and formal appropriation. • CITY OF FEDERAL WAY 2000 CARRYFORWARD ADJUSTMENT Genera/ Fund: �jty Manaaer Municipal Court Start-up-1999 Balance Diversity Commission Sister City Management Services RE Transfer to DP for pocument Imaging System RE Transfer to DP for Kronos Timekeeping System RE Transfer to OP for Eden Financial System Wellness Expenditures-1999 Balance Education Assistance-1999 Balance HEX, codification, etc. Law Denartment Domestic Violence CDBG Grant Community Develo� Human Services Contract-1998 Balance Human Services Contract-1999 Balance Human Services-Enchanted Parks Donations Human Service-Combined Giving Campaign Neighborhood Matching Grant-1999 Balance Contracted Services-Code Amendment-1999 Balance RE Transfer to DP for Permit System RE Transfer to Building Fund for Filing System-Disputed Amount Consultant or Intern-source is SCA incentive for meeting GMA Reportng Requiremts Public Safetv RE transfer to DP for pocument Imaging System 1998 LLEBG Grant TJ School Security O�cer Des Moines Contract Seizure Fund Balance Traffic School Explorer ponation Street Fund: CTR Grant Expenditures-1999 Balance RE Transfer to Bldg Fund for Filing Cabinet Budget Amount Transferred in from Parks CIP for Steel Lake Maintenance Facility Budget Amount for Steel Lake Maintenance Facility-Source is Streets Savings Budget Amount for Steel Lake Maintenance Facility-1999 Approved Project Replacement Reserves - 5 yd Dump Truck Traffic Equipment-Decorative Lights Traffic Equipment-Crossing Improvements-Hearing Impaired Aided-Council Direction Arterial Street Fund: Asphalt Overlay Program-1999 Balance Solid Waste & Recycling Fund: Local Hazardous Waste Management Program Grant-Increase OverAmount Originally Budgeted COP Business Recycling-Decrease Amount Originally Budgeted COP Special Recycling-Decrease Amount Originally Budgeted CPG (Coordinated Prevention Grant)-Increase Over Amount Originally Budgeted Special Studies/Contracis Fund: Government Channel Cable Broadcasting-1999 Balance Hotel/Motel Tax Fund: Marketing/Promotional Materials-1999 Balance Historical Society-1999 Balance Convention Center/Pertorming Arts-1999 Balance 2% for the ARs Fund: 2% for Arts for Celebration Park-1999 Balance CDBG Fund: Reallocate Programs Surface Water Management Fund: Temporary Help/Intern-SWM inventory project-1999 Balance Airport Strategic Reserve Fund: Transfer Interest Earnings to Risk Mgmt for Self-Insurance (Bal in excess of $1.7M) � $91,122 $1,500 $2,000 $42,500 $66,000 $78,600 $2,491 $14,515 $2,000 $21,648 $1,200 $2,533 $1,977 $8,431 $12,127 $37,000 $117,159 $5,000 $10,767 $42,500 $36,569 $67,000 $47,000 $158,932 $14,786 $729 886,086 $16,068 $8,000 $5,959 $50,000 $50,000 $20,000 $5,244 $14,437 $169,708 $349,431 $349,431 $25,970 ($1,318) ($392) $24,738 $48,998 $22,549 $22,549 15,000 5,000 20,000 40,000 $113,274 $113,274 ($11,988) ($11,988) $9,308 $9,308 $28,204 $28,204 3/14/00 5:02 PM OOCarrytho sum 00 � CITY OF FEDERAL WAY 2000 CARRYFORWARD ADJUSTMENT City Facilities CIP: Public Safety Faciliry-1999 Balance Downtown Revitalization-Capital-1999 Balance Downtown Kiosk - 1999 Balance Downtown Operations-Consulting Contracts-Legal Fund Downtown Operations-Sign Incentive Program Downtown Operations-Story Board Parks CIP: Open Space-Revised Budget-info pending from Jenny School Site Improvements-1999 Balance School Site Improvements-Paul Allen Contribution/IAC Grant School Site Improvements-FW Soccer Association Contribution School Site Improvements-FW School District Contribution Neighborhood Parks-1999 Balance Celebration Park-1999 Balance Klahanee Lake Improvements-1999 Balance Steel Lake Improvements-Transfer Balance to PW Operations for Building Fund BPA Phase 111-1999 Balance Skateboard Park-1999 Balance Panther Lake-1999 Balance Surface Water Managemeni CIP: SeaTac Mall Detention-1999 Balance SeaTac Mall PWTF Loan Star Lake Road/S 272nd Conveyance Improvements-1999 Balance S 356th Drainage Regional Storage Facility-1999 Balance W Hylebos Channel Stabilization CIP Studies-1999 Balance 5 Year Monitoring Program Traffic CIP: Dash Point Road @ 8th Ave SW-1999 Balance S 336th @ SR 99 (13th Ave S to 18th)-1999 Balance Transportation CIP: S 356th St SR99 to 1 st Ave-1999 Balance SW 336th, 21 st to 26th SW-1999 Balance ROW 23rd Ave S, S 317th to S 326th-1999 Balance ROW 23rd Ave S, S 317th to S 326th-1999 Grant-Exp not budgeted in 1999 S 348th 15 to SR99-1999 Balance S 312th-SR99 to 23rd Ave S-1999 Balance Military Road S, S 286th St to S 288th incl 304th Street-1999 Balance Other Street CIP Projects-1999 Balance S 320th St & Highway 99 Intersection Improvements-1999 Balance 21stAve SW & SW 334th Street Pedestrian Improvements-1999 Balance SW 340th St 8 Hoyt Road-1999 Balance SR99 Improvements-S 312th to S 324th-1999 Balance S 330th SUSR99-1999 Balance S 330th SVSR99-1999 Grant Balance-Exp not budgeted in 1999 S 330th SUSR99-1999 Grant Balance-Exp not budgeted in 1999 SR99 Phase II, S 324th St to S 340th St-Budget Mitigation Fees Received SR99 Phase II, S 324th St to S 340th St-Budget Mitigation Fees Received SR99 Phase II, S 324th St to S 340th St-Budget Mitigation Fees Received SR99 Phase II, S 324th St to S 340th St-Budget Mitigation Fees Received S 312th St at 8th Ave S Tra�c Signal-Budget Mitigation Fees Received S 336th at Weyerhauser Way South-Budget Mitigation Fees Received S 336th at Weyerhauser Way South-Budget Mitigation Fees Received Dumas Bay Center: Deferred Maintenance/Capital Account Information Sytems Fund: HP Laserjet 4050TN for Police/PO #039669 Permit System-Capital-1999 Approved Project Document Imaging System-Capital-Police-1999 Approved Project Document Imaging System-Capital-City-wide-1999 Approved Project Kronos Timekeeping System-Capital-1999 Approved Project Eden Financial System-Capital-1999 Approved Project Building & Furnishings Fund: PW Filing Cabinet CD Filing Cabinet-Disputed Amount � $5,387,892 $2,691,846 $50,000 $144,31 S $177,532 $5,000 $17,000 $170,060 $150,000 $150,000 $100,000 $122,294 $11,377 $27,229 $5,959 $65,653 $2,522 $70,000 $8,456,588 $892,094 $1,655,613 $2,750,000 $69,198 $623,020 $196,986 $11,992 $175,244 $5,482,053 $238,122 $200,700 $282,590 $9,113 $1, 736, 906 $409, 399 $26,000 $859,542 $27,948 $339,800 $226,160 $63,746 $36,141 $1,153,269 $943 $91,262 $11,934 $76,622 $36,530 $46,665 $125,024 $9,678 $12,370 $19,444 $438,822 $5,601, 086 47, 775 $1,628 $117,159 $42,500 $42, 500 $66,000 $78,600 $8,000 $5,000 47.775 $348,387 $13,000 Grand Total 22,935,375 22,935,375 3/14/00 5:02 PM OOcarrytho sum 00