AG 22-066 - KC METRORETURN TO: PW ADMIN EXT: 2700 ID #: 4083
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT/Div: PUBLIC WORKS / Traffic
2.
3.
ORIGINATING STAFF PERSON: Anthony Avery EXT: 2747 3. DATE REQ. By':
TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
p PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL
❑ OTHER
4. PROJECT NAME: Commute Trip Reduction Proqram Agreement
5. NAME OF CONTRACTOR: Kinq County Metro Transit Department
ADDRESS: 201 S. Jackson St TELEPHONE: 206-477-55868
E-MAIL; stacie.khalsal-kinacountv.aov _ FAX:
SIGNATURENAME: Ina Percival TITLE: Supervisor
6. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER
REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
CFW LICENSE # BL, EXP. 12/311 UBI # EXP. _/ /
7. TERM: COMMENCEMENT DATE: July 1, 202
COMPLETION DATE: December 31, 202
8. TOTAL COMPENSATION: $ 8,667 (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE; ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED: ❑ YES ❑ NO IF YES, $ PAID BY: Cl CONTRACTOR ❑ CITY
RETAINAGE: RETAINAGE AMOUNT: ❑ RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED
O PURCHASING: PLEASE CHARGE TO: 306-4300-260-543-30-520
9. DOCUMENT / CONTRACT REVIEW INITIAL / DATE REVIEWED
6 PROJECT MANAGER see additional routing form
6 DIVISION MANAGER see additional routing form
6 DEPUTY DIRECTOR see additional routing form
6 DIRECTOR see additional routing form
❑ RISK MANAGEMENT (IF APPLICABLE)
8 LAW DEPT KVA3/31/2022
10. COUNCIL APPROVAL (IF APPLICABLE) SCHEDULED COMMITTEE DATE: 05/02/22
SCHEDULED COUNCIL DATE: 05/17/22
11. CONTRACT SIGNATURE ROUTING
INITIAL / DATE APPROVED
COMMITTEE APPROVAL DATE: 05/02/22
COUNCIL APPROVAL DATE: 05/17/22
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: 3/10/22 DATE REC D: 3110/22
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDER/NOTIFICATION FOR I MONTH PRIOR TO EXPIRATION DATE
(INCLUDE DEPT. SUPPORT STAFF IF NECESSARY AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPROVAL IS NEEDED.
INITIAL / DATE SIGNED
❑ FINANCE DEPARTMENT
8 LAW DEPT
8 SIGNATORY (MAYOR OR DIRECTOR)
CITY CLERK
ASSIGNED AG #
YSIGNFD COPY RETURNED L&t- 'L L)
COMMENTS:
K.ZaL2
I 7? Z AN�
AG# 7
DATE SENT. L'�s' r 7 Z
1/2020
DocuSign Envelope ID: 830986F9-E467-41CS-A355-9938C7DCE9DB
COMMUTE TRIP REDUCTION PROGRAM AGREEMENT
between
King County Metro Transit Department
and
The City of Federal Way
This Commute Trip Reduction Program Agreement (the "Agreement") is entered into by and
between King County, a political subdivision of the State of Washington, through its Metro Transit
Department (the "County" or "Metro") and the City of Federal Way, a Washington municipal
corporation (the "City"), either of which entity may be referred to hereinafter individually as "Party"
or collectively as the "Parties," for the purpose of administering the City's commute trip reduction
("CTR") program consistent with the transportation demand management ("TDM") requirements of
the Washington Clean Air Act, Chap. 70A.15 RCW (the "Act").
WHEREAS, the purpose of RCW 70A.15.4000 through RCW 70A.15.4110 (formerly RCW
70.94.521 through RCW 70.94.555), which together comprise the TDM and CTR components of
the Act, is to reduce air pollution, traffic congestion and fuel consumption by encouraging
commuters to use alternative modes of transportation, such as buses, carpools, vanpools, bicycles,
and walking, instead of driving alone in single occupancy vehicles (" SOV"); and
WHEREAS, the Act requires local governments in those counties experiencing the greatest
automobile -related air pollution and traffic congestion to develop and implement CTR Plans to
reduce vehicle miles traveled per employee and drive alone commute trips; and
WHEREAS, the Act also requires major employers to develop, implement and promote employee
transportation programs to encourage their employees to shift away from drive alone commutes;
and
WHEREAS, the City has within its jurisdictional boundaries one or more "major employers" and
is required by RCW 70A.15.4020 (formerly RCW 70.94.527) to develop and implement a CTR
Plan; and
WHEREAS, the City can achieve cost efficiencies and administrative consistency by contracting
with the County for CTR program administration related work;
NOW THEREFORE, in consideration of the terms, conditions, mutual promises and covenants set
forth herein, the Parties agree as follows:
1. PURPOSE
The purpose of this Agreement is to establish the terms and conditions pursuant to which the
County will undertake certain tasks, as identified in the Scope of Work ("SOW"), to be undertaken
by the County on behalf of the City to administer the City's CTR program.
2021 Commute Trip Reduction Program Agreement
Between King County and the City of Federal Way
Page 1 of 11
DocuSign Envelope ID: 830986F9-E467-41CB-A355-9938C7DCE9DB
2. DEFINITIONS
The following definitions shall apply for purposes of this Agreement:
Administrative Representative means the primary administrative contact for issues related to this
Agreement as designated in Section 9.2 of the Agreement.
Commute Trip Reduction (CTR) Plan) means a plan adopted by the City designed to increase the
proportion of non -drive -alone commute trips ("NDAT") and reduce commute trip vehicle miles
traveled by employees.
Affected Employer means an employer required by RCW 70A.15.4000 (formerly RCW
70.94.521) and the City's CTR Plan to implement a CTR program (see also "Major Employer").
Commute Trip Reduction Program (CTR Program) means a program designed by an Affected
Employer to reduce the proportion of drive alone commute trips and vehicle miles traveled by its
employees.
CTR Funds means state funds appropriated by the state and allocated to counties and cities for
implementation of commute trip reduction plans.
Major Employer means a private or public employer that employs one hundred or more full-time
employees at a single worksite who are scheduled to begin their regular workday between 6:00 a.m.
and 9:00 a.m. on weekdays for at least twelve (12) continuous months during the year, as provided
in RCW 70A.15.4000 (formerly RCW 70.94.521) (herein also known as an "Affected Employer").
State is the Washington State Department of Transportation (WSDOT) unless otherwise noted.
3. DUTIES AND RESPONSIBILITIES
3.1 Provision of CTR Services by the County. For the time period from July 1, 2021 to
December 31, 2021, Metro will perform the CTR services specified with particularity in the
Scope of Work (the "Work") set forth as Exhibit A, which is attached hereto and
incorporated herein by this reference, after which time period the County's responsibilities
for performance of the Work specified in Exhibit A will end and the County shall have no
fin-ther responsibility for performance of the Work.
3.2 Reimbursement of Costs by the City to the County. In accordance with the payment and
billing provisions set forth in Section 4 of this Agreement, the City will reimburse the
County for undertaking the Work pursuant to this Agreement.
2021 Commute Trip Reduction Program Agreement
Between King County and the City of Federal Way
Page 2 of 11
DocuSign Envelope ID: 830986F9-E467-41CB-A355-9938C7DCE9DB
4. PAYMENT AND BILLING
4.1 Payment. The City will reimburse the County for the full costs associated with the
County's performance of the Work pursuant to this Agreement.
4.2 Invoices and Payment Process. The City shall make quarterly payments to the County for
Work performed pursuant to this Agreement upon receipt of detailed billing invoices from
the County. The City shall make payment to the County within thirty (30) days of receipt of
a billing invoice from the County. The County shall submit invoices and a quarterly
progress report to the City per the following schedule of fixed payments:
CTR
Invoice Submitted
Payment
Fixed Pa ent
No Earlier Than
Pt Payment
$4,333.50
September 30, 2021
2°a Payment
$4,333.50
December 31, 2021
Total
$8,667.00
The total contract amount shall not exceed $8,667.00.
4.3 Reimbursement of Pre -Termination Costs Incurred. In the event of termination
pursuant to the provisions of Section 7 (Termination) of this Agreement, the City shall
reimburse the County for all costs payable under this Agreement that have been incurred up
to and including the effective date of termination.
5. WORK SCHEDULE AND PROGRESS REVIEW
5.1 Progress Reviews. During the time period provided for in Subsection 3.1, the County shall
submit a quarterly report of progress and anticipated activities to the City in a format
prescribed by the City and in accordance with WSDOT guidelines. On -going, periodic
review of issues and materials will also be conducted with the City during the same time
period.
5.2 State Evaluation Requirements. At the request of the City, the County will provide
information to WSDOT for monitoring or evaluation activities.
6. EFFECTIVE DATE AND TERM OF AGREEMENT
This Agreement is effective from July 1, 2021 and will remain in effect through March 31, 2022,
unless the Parties agree to an extension using the modification procedure provided in Section 8
(Changes and Modifications) of this Agreement. As provided for in Subsection 3.1 of this
Agreement, the end date for purposes of the County performing substantive Work as described in
Exhibit A (Scope of Work) and for incurring costs is December 31, 2021.
2021 Commute Trip Reduction Program Agreement
Between King County and the City of Federal Way
Page 3 of 11
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7. TERMINATION
7.1 Termination for Default. Either Party may terminate this Agreement in the event the other
Party fails to perform a material obligation of this Agreement. Written notice of a Party's
intention to terminate this Agreement pursuant to this Subsection 7.1 shall be provided to
the other Party not less than fifteen (15) calendar days prior to the effective date of
termination.
7.2 Termination for Convenience. Either Party to this Agreement may terminate the
Agreement, in whole or in part, for convenience and without cause. Written notice of a
Parry's intention to terminate this Agreement pursuant to this Subsection 7.2 shall be
provided to the other Party not less than thirty (30) days prior to the effective date of
termination.
7.3 County Funding and Termination for Non -Appropriation. Performance of any Work
undertaken by the County pursuant to this Agreement in advance of receiving
reimbursement by the City beyond the current appropriation year is conditioned upon the
appropriation by the County Council of sufficient funds to support the performance of the
work. Should such an appropriation not be approved, the Agreement shall terminate at the
close of the current appropriation year. The County is on a biennial budgeting cycle and the
appropriation year ends on December 31 of the last year of the biennium (even calendar
years).
7.4 Termination Due to Loss of State Funding. If at any time during the Agreement period
the State acts to terminate, reduce, modify, or withhold CTR Funds allotted to the City
pursuant to RCW 70A.15.4080 (formerly RCW 79.94.544) then either Party may terminate
this Agreement by giving thirty (30) days advance written notice to the other Party.
8. CHANGES AND MODIFICATIONS
Either Party may request changes to the provisions of this Agreement. Any such changes must be
mutually agreed upon and incorporated by written amendment to this Agreement. No variation or
alteration of the terms of this Agreement will be valid unless made in writing and signed by
authorized representatives of the Parties hereto.
9. NOTIFICATION AND IDENTIFICATION OF CONTACTS
9.1 Administrative Representatives. Both Parties shall designate an administrative
representative to act as the contact person for matters pertaining to this Agreement.
2021 Commute Trip Reduction Program Agreement
Between King County and the City of Federal Way
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9.2 Contact Persons and Addresses.
For the County: Stacie Khalsa, Project Manager
King County Metro Transit
201 S. Jackson St., KSC-TR-0326
Seattle, WA 98104-2615
(206) 477-5868
stacie.khalsa@kingcounty.gov
For the City: Mr. Sarady Long, Senior Transportation Planning Engineer
City of Federal Way
33325 8th Avenue South
Federal Way, WA 98003
(253) 835-2743
Email address
9.3 Notice. Any notice or communication required or perinitted to be given pursuant to this
Agreement shall be in writing and shall be sent postage prepaid by U.S. Mail, return receipt
requested, to the Parties' respective administrative representatives at the addresses identified
in Subsection 9.2 of this Agreement.
10. DISPUTE RESOLUTION PROCESS
The Parties, through their designated representatives identified in Subsection 9.2 of this
Agreement, shall use their best efforts to resolve any disputes pertaining to this Agreement that
may arise between the Parties. If these designated representatives are unable to resolve a
dispute, the responsible project managers of both Parties shall review the matter and attempt to
resolve it. If they are unable to resolve the dispute, the matter shall be reviewed by the
department directors of both Parties or his or her designee. The Parties agree to exhaust each of
these procedural steps before seeking to resolve disputes in a court of law or any other forum.
11. AUDITING OF RECORDS, DOCUMENTS AND REPORTS
The State Auditor and any of its representatives shall have full access to and the right to examine
during normal business hours and as often as the State Auditor may deem necessary, all the records
of the City and the County with respect to all matters covered in this Agreement. Each Party to the
Agreement shall have similar access and rights with respect to the records of the other Party. Such
representatives shall be permitted to audit, examine, and make excerpts or transcripts from such
records and to make audits of all contracts, invoices, materials, payrolls, and records of matters
covered by this Agreement. The County shall require any subcontractors performing work on this
Agreement to grant the State, the State Auditor, and any of their representatives, comparable
audit rights as set forth in this Section. Such rights last for three (3) years from the date final
payment is made hereunder.
2021 Commute Trip Reduction Program Agreement
Between King County and the City of Federal Way
Page 5 of 11
DocuSign Envelope ID: 830986F9-E467-41CB-A355-9938C7DCE9DB
12. INDEMNIFICATION AND HOLD HARMLESS
12.1 To the maximum extent permitted by law, each Party shall defend, indemnify and hold
harmless the other Party and all of its officials, employees, principals and agents from all
claims, demands, suits, actions, and liability of any kind, including injuries to persons or
damages to property, which arise out of, are connected with, or are due to any negligent acts
or omissions of the indemnifying Party, its contractors, and/or officials, employees, agents,
or representatives in performing work under this Agreement; provided, however, that if (and
only if) the provisions of RCW 4.24.115 apply and any such damages and injuries to
persons or property are caused by or result from the concurrent negligence of the City or its
contractors, officials, employees, agents, or representatives, and the County or its
contractors, officials, employees, agents, or representatives, each Party's obligation
hereunder applies only to the extent of the negligence of such Party or its contractors,
officials, employees, agents, or representatives. Each Party specifically assumes potential
liability for actions brought by its own employees against the other Party and for that
purpose each Party specifically waives, as to the other Party only and only to the extent
necessary to fulfill its obligations under this Agreement, any immunity under the Worker's
Compensation Act, RCW Title 51; and the Parties recognize that this waiver was the subject
of mutual negotiation and specifically entered into pursuant to the provisions of RCW
4.24.115, if applicable.
12.2 The City acknowledges it is solely responsible for its compliance with the Act, and for
the adoption, implementation, and enforcement of any City ordinances, plans, and
programs related to the Act. The City shall indemnify and hold the County harmless
from, and shall process and defend, at its own expense, any and all claims, demands, suits
at law or equity, actions, penalties, losses, damages, or costs arising out of, in connection
with, or incidental to any act or omission of the City or any of its officers, employees,
subcontractors or agents in adopting or enforcing any City ordinances, plans and
programs related to the Act.
12.4 In the event any Party incurs attorney's fees, costs or other legal expenses to enforce
provisions of this section against the other Party, all such fees, costs, and expenses shall
be recoverable by the prevailing party.
13. LEGAL RELATIONS
13.1 No Third Party Beneficiaries. It is understood that this Agreement is solely for the
benefit of the Parties hereto and gives no right to any other person or entity.
13.2 No Partnership or Joint Venture. No joint venture, agent -principal relationship or
partnership is formed as a result of this Agreement. No employees or agents of one Party
or any of its contractors or subcontractors shall be deemed, or represent themselves to be,
employees or agents of the other Party.
2021 Commute Trip Reduction Program Agreement
Between King County and the City of Federal Way
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13.3 Applicable Law. This Agreement shall be governed by and construed in accordance
with the laws of the State of Washington.
13.4 Jurisdiction and Venue. The King County Superior Court, situated in Seattle,
Washington, shall have exclusive jurisdiction and venue over any legal action arising
under this Agreement.
13.5 Mutual Negotiation and Construction. This Agreement and each of the terms and
provisions hereof shall be deemed to have been explicitly negotiated between, and
mutually drafted by, both Parties, and the language in all parts of this Agreement shall, in
all cases, be construed according to its fair meaning and not strictly for or against either
Party.
13.6 Severability. If any provision of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of the Agreement shall not be affected thereby if such
remainder would then continue to serve the purposes and objectives originally
contemplated by the Parties.
13.7 Waiver of Default. Waiver of any default shall not be deemed to be a waiver of any
subsequent default. Waiver of breach of any provision of this Agreement shall not be
deemed to be a waiver of any other or subsequent breach and shall not be construed to be
a modification of the terms of this Agreement unless stated to be such in writing, signed
by duly authorized representatives of the Parties, and attached to the original Agreement.
13.8 Assignment. Neither this Agreement, nor any interest herein, may be assigned by either
Party without the prior written consent of the other Party.
13.9 Binding on Successors and Assigns. This Agreement and all of its terms, provisions,
conditions, and covenants, together with any exhibits and attachments now or hereafter
made a part hereof, shall be binding on the Parties and their respective successors and
assigns.
13.10 Rights and Remedies. Both Parties' rights and remedies in this Agreement are in
addition to any other rights and remedies provided by law.
13.11 Entire Agreement. This Agreement embodies the Parties' entire understanding and
agreement on the issues covered by it, except as may be supplemented by subsequent
written amendment to this Agreement, and supersedes any prior negotiations,
representations or draft agreements on this matter, either written or oral.
13.12 Survival. The provisions of this Section 13 (Legal Relations) shall survive any
termination of this Agreement.
2021 Commute Trip Reduction Program Agreement
Between King County and the City of Federal Way
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14. FORCE MAJEURE
Either Party to this Agreement shall be excused from performance of any responsibilities and
obligations under this Agreement, and shall not be liable for damages due to failure to perform,
during the time and to the extent that it is prevented from performing by a cause directly or
indirectly beyond its control, including, but not limited to: any incidence of fire, flood, snow,
earthquake, or acts of nature; strikes or labor actions; accidents, riots, insurrection, terrorism, or
acts of war; order of any court of competent jurisdiction or authorized civil authority
commandeering material, products, or facilities by the federal, state or local government; or
national fuel shortage; when satisfactory evidence of such cause is presented to the other Party to
this Agreement, and provided that such non-performance is beyond the control and is not due to
the fault or negligence of the Party not performing. In no event should this provision eliminate
the obligation of the City to make payment to the County for the Work performed pursuant to
this Agreement.
15. COMPLIANCE WITH APPLICABLE LAWS
The Parties agree to comply with all applicable federal, state, and local laws, rules, and regulations,
including those pertaining to nondiscrimination and agree to require the same of any subcontractors
providing services or performing any of the Work using funds provided under this Agreement.
16. EXECUTION OF AGREEMENT --COUNTERPARTS
This Agreement may be executed in two (2) counterparts, either of which shall be regarded for all
purposes as an original.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the latest date
written below.
KING COUNTY
DEPAtR1MLW,T,PF METRO TRANSIT
By:
Ina Percival
Supervisor, Metro Transit Department
Date: 3/10/2022
2021 Commute Trip Reduction Program Agreement
Between King County and the City of Federal Way
Page 8 of 11
CITY OF FEDERAL WAY
` By: -Vkw4e
Ferrell
ayor
Date: C* % 7
Approved as to form by:
By: _
(, r:Pyanl
d� City Attorney
Date: 5
DocuSign Envelope ID: 830986F9-E467-41 CB-A355-9938C7DCE9DB
EXHIBIT A
SCOPE OF WORK: Commute Trip Reduction (CTR) Services for Affected Employers
Strategy 1: Program Administration
Brief description Administer the program to meet WSDOT and City planning and
implementation objectives and requirements.
A. Administer the Mlov_er site registration and inventory record -
keeping: Identify, notify, and register new sites into the program in
order to prepare them for their baseline surveys. Negotiate steps for
compliance with non -compliant worksites with the onboarding
component.
B. Maintain database and master file records on basic site
information for all sites. Provide the City and WSDOT with an
electronic copy of the City's CTR-affected employers and ETCs, as
requested by the City or required by WSDOT. Keep website
updated.
Activities and outputs C. Administer, or assist the City with administering, state and City
planning and contracting -processes: Perform general update and
implementation of the CTR Plan and the City's Administrative Work
Plan; and update the CTR Final Report for the biennium. Provide
quarterly report information for City to complete WSDOT funds
billing and reporting requirements. Meet regularly with City staff to
review activities, current issues, ongoing challenges and
accomplishments. Provide the City with draft responses to inquiries
by WSDOT, when warranted and as requested by the City. Conduct
other administrative activities as needed.
D. Provide historical data from past CTR cycles. Train staff: on data
tracking ands stems for organizing information.
Outputs may be dependent on the actions of external organizations or
Potential issues and risks other external factors; unresponsive sites.
2021 Commute Trip Reduction Program Agreement
Between King County and the City of Federal Way
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DocuSign Envelope ID: 830986F9-E467-41CB-A355-9938C7DCE9DB
Strateg_y_2: Employer Pro rg ani Development, Engagement and Marketing,
Engage worksite ETCs with assistance, training, communications,
resources, and information to operate successful programs. Train
Brief description City staff to engage with worksite ETCs including train -the -trainer,
providing past templates, communications needed to help ETCs
❑ erate successful proEams.
A. Tom: Train all new employee transportation coordinators
"(ETCs)" (at existing and new worksites) on CTR requirements,
implementation strategies and their sites' performance to date.
Training classes can be taken online and include basic ETC training
and survey training as needed. Update and maintain informational
CTR website and other training resources.
B. Marketing Assistance: Assist ETCs with marketing of commute
programs and ensure they meet their program information
distribution requirements.
C. Pro am Assistance: Focusing primarily on sites that have not
made progress toward goal, conduct survey analyses, review program
summaries and make recommendations for program improvements.
D. Taneted Promotions: Identify highly congested employment
areas, corridors, industries, and/or sites that have not made progress
toward goals for targeted outreach. Actively work with ETCs to
promote alternatives to drive -alone commuting at these locations or
Activities and outputs sites.
(For C and D, the number and composition of worksites for such
shall be determined in consultation with City project manager, with
larger worksites generally receiving more focus and time than smaller
ones.)
E. Information Provision: Help ETCs become a major resource to
their employees by providing them with up-to-date commute
information, tools for communicating with employees, turnkey
commuter promotions, and opportunities to attend networking events.
Send transportation -related news and announcements via email to all
ETCs; coordinate and distribute electronic materials and information
for promotions such as Wheel Options and Bike Everywhere Month
and Day; and schedule, promote, engage speakers and invite ETCs to
employer network group meetings approximately 2-3 times per year.
F. Strategic Planning: Develop strategies to help ETCs
communicate and promote their programs to employees and achieve
success with their nraararrts.
Sites are non -responsive or unable to make resource investments in
Potential issues and risks program; ETCs are not given the time to use resources available to
market program to employees; sites non -responsive to events and
2021 Commute Trip Reduction Program Agreement
Between King County and the City of Federal Way
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Strate 3: Program Measurement and Reporting or Alternate and Employer Program
Reports)
Brief description
Train City staff to track and notify employers of surveying and
reporting requirements, gather and manage survey and program
report data, and provide technical assistance for and administration of
measurement/reporting activities and program review/modification as
warranted. Metro will be the point of contact relating to the survey
until December 31, 2021. Starting January 1, 2022, the City will be
the primary point of contact for the surveying, reporting requirements
and notifications.
Assist site representatives with:
(1) baseline survey and initial program development, for new sites;
(2) ongoing survey and program reporting for existing sites; and
(3) for worksites not making progress toward goal, review of the
existing program and recommendations for program modifications to
improve performance as warranted for existing sites.
This strategy includes sending survey and program notifications to all
Activities and outputs
sites; reviewing and administering extensions and exemptions
requests; and setting up and assisting sites with paper and online
surveys and program reporting. Receive program report submittals
and manage/organize program report data. Negotiate steps for
compliance with non -compliant worksites. Maintain or edit report
formats as needed; database; and keep master file records on all sites.
Provide survey results and program reporting information to the
Ci /WSDOT and worksite.
Potential issues and risks
Timely processing of survey and report data by WSDOT and
accurac of tools and data; unresponsive sites; ETC turnover.
Total CTR-Affected
Budget Amount: $8,667.00
Not to Exceed Amount
2021 Commute Trip Reduction Program Agreement
Between King County and the City of Federal Way
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