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Council PKT 07-16-2002 Special/Regular City of Federal Way City Council Meeting AGENDA COUNCILMEMBERS Jeanne Burbidge, Mayor Eric Faison Linda Kochmar Mary Gates Dean McColgan Michael Hellickson Mike Park CITY MANAGER David H. Moseley Office of the City Clerk July 16, 2002 I. II. III. I. II. III. IV. AGENDA FEDERAL WAY CITY COUNCIL Council Chambers - City Hall July 16,2002 (""",'~cjJede':qlc'~ax",q,H.¡) ***** SPECIAL SESSION - 5:30 p.m. CALL MEETING TO ORDER SOUND TRANSIT UPDATE ADJOURNMENT **** * REGULAR MEETING - 7:00 p.m. CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS a. b. Ethics Board Introduction/Certificate Parks & Recreation Commission Introductions/Certificates Parks & Recreation Commission Plaques (outgoing) City Manager/Introduction of New Employees City Manager/Emerging Issues c. d. e. CITIZEN COMMENT PLEASE COMPLETE THE PINK SLIP & PRESENT TO THE CITY CLERK PRIOR TO SPEAKING. Citizens may address City Council at this time. When recognized by the Mayor. please come forward to the podium and state your name for the record PLEASE LIMIT YOUR REMARKS TO THREE (3) MINUTES. The Mayor may interrupt citizen comments that continue too long. relate negatively to other individuals. or are otherwise inappropriate. Over please. V. a. b. c. d. e. f. g. h. i. j. k. 1. m. n. VI. a. b. c. d. VII. VIII. Ix. x. CONSENT AGENDA Items listed below have been previously reviewed by a Cmme'¡ Committee of three members and brmlRht before full Council for approval. all items are enacted by one motion Individual items may be removed by a Councilmember for separate discussion and subsequent motion Minutes/July 2, 2002 Regular Meeting Corrected MinuteslMarch 19, 2002 Portion of So 3l6th St Street Vacation RequestJResolution City & Chamber Tourism Enhancement Program Contract Amendment Request for Approyal to Prepare Code Amendments to Community Design GuidelineslUse Zone Charts/Addition to 2002 Planning Commission Work Program Policy Review for Neighborhood Traffic Safety Balloting 2001-2002 Capital Improyement ProiectILakota Park Soccer Field Lighting Repair Project King County Forward Thrust Pool/Kenneth Jones Pool Family Fest Memorandum of Understanding Target Corporation Grant Donation Award Extension of Agreement with Federal Government/Drug Forfeiture Funds 2002 Bulletproof Vest Partnership Grant 2002 Washington Traffic Safety Commission Click It or Ticket Grant Dry Cleaning Contract/Public Safety Department CITY COUNCIL BUSINESS Cancellation of August 6, 2002 Regular Meeting Branding Logo Consideration City Council Direction for Investigation of Possible Property Acquisition West Hylebos Creek Gravel Removal at South 373rd Street CITY COUNCIL REPORTS CITY MANAGER REPORT EXECUTIVE SESSION Collectiye Bargaining/Pursuant to RCW 42.30.l40(4)(a) ADJOURNMENT .. THE COUNCIL MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THE AGENDA .. THE COMPLETE AGENDA PACKET IS A v AILABLE FOR REYIEW AT CITY HALL AND ALSO ON THE CITY'S WEBSITE UNDER "NEW-FEDERAL WAY DOCUMENT LIBRARY" MEETING DATE: July 16,2002 ITEM# Y C~) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES CATEGORY: BUDGET IMPACT: ~ CONSENT 0 RESOLUTION 0 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Draft minutes of the regular City Council meeting held July 2,2002. SUMMARYIBACKGROUND: Official City Council meeting minutes for permanent record pursuant to RCW requirements. CITY COUNCIL COMMITTEE RECOMMENDATION: nla PROPOSED MOTION: "I move approyal of the minutes of the City Council regular meeting held .~Iy 2,2002" CITY MANAGER APPROVAL: ~... ~,-~~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLEDillEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # -~-~ REVISED - 05/10/2001 FEDERAL WAY CITY COUNCIL Council Chambers - City Hall Regular Meeting July 2, 2002 - 7:00 p.m. Minutes ***** ~~ ()~ 1. CALL MEETING TO ORDER Mayor Burbidge called the regular meeting of the Federal Way City Council to order at the hour of7:05 p.m. Councilmembers present: Mayor Jeanne Burbidge, Councilmembers Eric Faison, Linda Kochmar, and Mike Park. Mayor Burbidge excused Deputy Mayor McColgan, and Councilmembers Mary Gates and Michael Hellickson. Staff present: City Manager Dayid Moseley, City Attorney Bob Sterbank, City Clerk Chris Green, and Deputy City Clerk Stephanie Courtney. II. PLEDGE OF ALLEGIANCE Councilmember Faison led the flag salute. III. PRESENTATIONS a. City Manager/Introduction of New Employees City Manager Dayid Moseley was pleased to announce two new employees: Eric Fox who has been hired as a new Surface Water Maintenance Worker I; and Stacey Holland who has been hired as a lateral Police Officer. b. City Manager/Emerging Issues City Manager Dayid Moseley noted there were no emerging issues. IV. CITIZEN COMMENT H. David Kaplan, spoke in concern of illegal fireworks use in his neighborhood; he asked for police to be vigilant in enforcing the city's ban on fireworks. Federal Way City Council Regular Meeting Minutes July 2, 2002-Page 2 of? V. a. b. c. d. e. f. g. h. i. j. k. CONSENT AGENDA Minutes/June 18, 2002 Regular Meeting -Approved Vouchers-Approved Monthly Financial Report-Approved Council Bill #298/Non-Conforming Uses/Single Family Residential Code AInendment/Enactment Ordinance-Approved Ordinance #02-419 Council Bill #299/Non-Conforming Structures/Single Family Residential Code Amendment/Enactment Ordinance_-Approved Ordinance #02-420 Council Bill #300/Portion of S 298th Street Vacation/Enactment Ordinance- Approved Ordinance #02-421 Pacific Highway South HOV Lanes Phase II Improyements Project (S 324th to S 340th St)/85% Design Status Report-Approved So 364th St Culyert Replacement Proj ectl I 00% Design Approyal & Authorization to Bid-Approved Draft I-5/SRI8/SRI6l Triangle Study -Approved Stripe Rite Contract Amendment/Pavement Marking-Approved Regional Disaster Plan/Public & Priyate Organizations in King County/ Interlocal Agreement -Approved COUNCILMEMBERPARK MOVED APPROVAL OF THE CONSENT AGENDA AS PRESENTED; COUNCILMEMBER KOCHMAR SECOND. Councilmember Faison pulled Item (i)/Draft l-5/SRI8/SRI6l Triangle Study. Councilmember Kochmar pulled Item (k)/Regional Disaster PlanlPublic & Priyate Organizations in King CountylInteriocal Agreement. The main motion to approve Consent Items (a), (b), (c), (d), (e), (t), (g), (h), and G) passed as follows: Burbidge Gates Kochmar Park Faison Hellickson McColgan yes excused yes yes yes excused excused Consent Item (i)/Draft 1-5/SRI8/SRI6l Triangle Study: Councilmember Faison asked for a brief staff report and background on this item. Public Works Traffic Engineer, Rick Perez proyided a brief presentation on Triangle Study for 1-5, SRl8 and SRl61. The study looks at different options for relieving traffic flow problems at the 1-5 interchange. Federal Way City Council Regular Meeting Minutes July 2, 2002 - Page 3 of 7 COUNCIL MEMBER FAISON MOVED APPROVAL OF THE DRAFT 1- 5/SR18/SR161 TRIANGLE STUDY AS PRESENTED; COUNCILMEMBER PARK SECOND. The motion passed as follows: Burbidge Gates Kochmar Park yes excused yes yes Faison Hellickson McColgan yes excused excused Consent Item (k)/Regional Disaster Plan/Public & Private Organizations in King County/Interlocal Agreement. Councilmember Kochmar asked for a staff report on this item. Public Works Director Cary Roe gave a brief overview of the plan and how it was deyeloped. He noted it proyides a legal framework within which organizations in King County can share resources in times of larger scale emergencies. Council commended staff for working collectively with other agencies for ongoing planning of potential disruptions caused by emergencies. COUNCILMEMBER KOCHMAR MOVED APPROVAL OF CONSENT ITEM (k)/REGIONAL DISASTER PLANIPUBLIC & PRIVATE ORGANIZATIONS IN KING COUNTY /INTERLOCAL AGREEMENT; COUNCILMEMBER PARK SECOND. The motion passed as follows: Burbidge Gates Kochmar Park VI. yes excused yes yes Faison Hellickson McColgan yes excused excused PUBLIC HEARING 2003-2008 Transportation Improyement Plan Mayor Burbidge read into record the procedures to be followed for the 2003-2008 Transportation Improyement Plan (TIP) Public Hearing and opened the public hearing at 7:28 p.m. Staff Report Public Works Traffic Engineer Rick Perez gave a brief presentation on the 6-year Transportation Improvement Plan (TIP). He noted the plan, which is a requirement for Federal Way City Council Regular Meeting Minutes July 2, 2002 - Page 4 of 7 grant funding, is updated annually with new projects and reyised to take off completed projects. . Citizen Comment H. Dayid Kaplan, spoke in concern oyer the discussion of an I-5/3l2th interchange study. He is opposed to locating an off ramp at the 3l2th location, where it would disrupt neighborhoods and park property. Barbara Reid, spoke in support of the road improvements on the TIP including the triangle study at 1-5 and SRI8; and noted concerns oyer the discussion of potentially locating an 1-5 off ramp onto S 31th Street. . City Council Deliberation Councilmember Kochmar asked for clarification on funding such a study for a possible I- 5/3lth off-ramp. City Manager Dayid Moseley advised Council that approval of the Transportation lmproyement Plan as presented would give staff direction and allow them to begin looking for other possible funding opportunities of each item. He also reminded Council that if other funding opportunities are not found, the allocation of funds for all items including a potential study would be further discussed in budget hearings and subsequently approyed with the budget. Hearing no further public comment, Mayor Burbidge closed the Public Hearing at 7:53 p.m. . Resolution - Approved Resolution #01-366 COUNCILMEMBER FAISON MOVED APPROVAL OF THE RESOLUTION ADOPTING THE 2003-2008 TRANSPORTATION IMPROVEMENT PLAN (TIP) AND ARTIRIAL STREET IMPROVEMENT PLAN (ASIP) AS PRESENTED; COUNCILMEMBER PARK SECOND. The motion passed as follows: Burbidge Gates Kochmar Park yes excused yes yes Faison Hellickson McColgan yes excused excused VII. CITY COUNCIL BUSINESS a. Parks/Recreation Commission Appointments Federal Way City Council Regular Meeting Minutes July 2, 2002 - Page 5 of 7 Councilmember Kochmar noted she was pleased with the quality of applicants who applied for the Parks & Recreation Commission, and thanked all those who applied. COUNCILMEMBER KOCHMAR MOVED APPOINTMENT OF THE FOLLOWING INDIVIDUALS TO SERVE 3- YEAR PARKS & RECREA nON COMMISSIONER TERMS: CINDY DODGE AND JESS BIRTCHER, AND FURTHER MOVED THE APPOINTMENT OF ADE BRIGHT AND DEBRA MCCORMICK TO ALTERNATE COMMISSIONER TERMS; COUNCILMEMBER PARK SECOND. The motion passed as follows: Burbidge Gates Kochmar Park b. yes excused yes yes Faison Hellickson McColgan yes excused excused Ethics Board Appointment Councilmember Kochmar was pleased to announce the re-appointment of Bill Linehan to the city's Ethics Board. COUNCIL MEMBER KOCHMAR MOVED THE APPOINTMENT OF BILL LINEHAN TO THE ETHICS BOARD TO SERVE A 3-YEAR TERM; COUNCILMEMBER PARK SECOND. The motion passed as follows: Burbidge Gates Kochmar Park VIII. yes excused yes yes Faison Hellickson McColgan yes excused excused CITY COUNCIL REPORTS Councilmember Kochmar extended her thanks to Parks Director Jennifer Schroder and her stafffor all their hard work in planning this years Red, White, and Blues Celebration. She noted she would be attending a community celebration honoring Maryann Mitchell; and reminded Council of the upcoming study session with Sound Transit on July 16th. She further announced the next meeting of the ParkslRecreationlHuman ServiceslPublic Safety Committee would be held July 8th at 4:00 p.m. Councilmember Park noted he attended the Association of Washington Cities Conference in Yakima along with Mayor Burbidge. He also congratulated the Sister City Baseball Federal Way City Council Regular Meeting Minutes July 2, 2002-Page 6 of7 Team; and announced the next meeting of the Lodging Tax Advisory Committee would be held July l2'h at 8:00 a.m. Councilmember Faison announced the next meeting of the Land Use/Transportation Committee would be held July 15th at 5:30 p.m. Mayor Burbidge also noted her attendance at the A WC Conference in Yakima; and thanked and congratulated the many staff and volunteers that have planned this years Red, White and Blues Celebration. She wished all a safe and enjoyable 4th of July holiday. IX. CITY MANAGER REPORT City Manager Dayid Moseley reported on the recent Sister City Baseball Tournament. He was please to report the Federal Way team won two out of three games, and noted the trip was overall a very worthwhile and successful trip for everyone in attendance. Mr. Moseley was pleased to report the city has recently been notified we haye obtained regional transportation funding for Phase II; Federal Way's share totals 2.85 million dollars. He thanked Public Works Director Cary Roe and his staff for securing these funds. He reminded Council and citizens of the July 4th Red, White, and Blues Festival that is planned for Celebration Park is fast approaching. He extended his thanks to Parks Director Jennifer Schroder and her staff for preparing such a wonderful eyent year after year; festivities begin at 4:00 p.m. with the fireworks display at 10: 15 p.m. City Manager David Moseley notified Council that Public Works Director Cary Roe and Parks Director Jennifer Schroder would be taking their sabbatical leave in the month of July. He added the sabbaticalleaye benefit is available to department heads who haye given 10 years of service. Kurt Reuter will acts as Parks Director in Ms. Schroder's absence, and Ken Miller will act as Public Works Director in Mr. Roe's absence. Mr. Moseley reported on the Municipal Facilities Advisory Committee, who have already done a great deal of work. He noted the Committee is scheduled to yiew other municipal facilities in the area oyer the next few weeks. He reyiewed the results of the survey on the permit process, which was mailed to approximately 3600 customers, has now been compiled into a document which was distributed to Council. He was pleased to point out that by and large the comments receiyed were positive; some areas ofimproyement have also been identified. Federal Way City Council Regular Meeting Minutes July 2, 2002 - Page 7 of 7 City Manager Dayid Moseley noted the presentations on the Capital Facilities process have wrapped up. Presentations haye been made to yarious community groups and at Open Houses; a presentation was also taped for play on Federal Way TV Channel 21. Mr. Moseley read an e-mail receiyed from a citizen who recently had a positive experience with Parks Maintenance staff. He commended Parks Director Jennifer Schroder and her staff on a job well done. He reminded Council of the need for an executiye session for the purposes of discussing Potential Litigation/Pursuant to RCW 42.30.110(1 )(i); and Property Acquisition/Pursuant to RCW 42.30.110(1 )(b); for approximately thirty minutes with no action anticipated. x. EXECUTIVE SESSION At 8:16 p.m., Mayor Burbidge recessed the Federal Way City Council regular meeting into executive session for the purposes of discussing Potential Litigation/Pursuant to RCW 42.30.110(1 )(i) and Potential Litigation/Pursuant to RCW 42.30.11 O( I )(b); for approximately thirty minutes. a. b. Potential Litigation/Pursuant to RCW 42.30.llO(1)(i) Property Acquisition/Pursuant to RCW 42.30.llO(1)(b) Council returned to Chambers at 8:40 p.m. XI. ADJOURNMENT There being no further business to come before the Federal Way City Council, Mayor Burbidge adjourned the regular meeting at 8:40 p.m. Stephanie D. Courtney Deputy City Clerk MEETING DATE: July 16,2002 ITEM# Ie b) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: CORRECTED CITY COUNCIL MEETING MINUTES/MARCH 19,2002 CATEGORY: BUDGET IMPACT: ~ CONSENT D RESOLUTION D CITY COUNCIL BUSINESS D ORDINANCE D PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Contingeucy Req'd: $ $ $ ATTACHMENTS: Draft corrected minutes of the regular City Council meeting held March 19,2002. SUMMARYIBACKGROUND: Official City Council meeting minutes for permanent record pursuant to RCW requirementsThe draft minutes attached have corrected a clerical error in the previously approved minutes. CITY COUNCIL COMMITTEE RECOMMENDATION: n/a PROPOSED MOTION: "] moye approval ofthe corrected minutes of the City Council regular meeting held March 19, 2002." CITY MANAGER APPROVAL: ...~.. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED D TABLED/DEFERRED/NO ACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED-O5/10/2001 FEDERAL WAY CITY COUNCIL Council Chambers - City Hall Regular Meeting March 19,2002 - 7:00 p.m. Corrected Minutes (see minutes of7116/02 meeting) ~~~ ()~ I. CALL MEETING TO ORDER Acting Chair, Deputy Mayor McColgan called the regular meeting of the Federal Way City Council to order at the hour of7:00 p.m. Councilmembers present: Deputy Mayor Dean McColgan and Councilmembers, Linda Kochmar, Mike Park and Eric Faison. Deputy Mayor McColgan excused the absences of Mayor Jeanne Burbidge and Councilmembers Mary Gates and Michael Hellickson. Staff present: City Manager DaYid Moseley, City Attorney Bob Sterbank and City Clerk Chris Green. II. PLEDGE OF ALLEGIANCE A group of 3'd and 4th grade Camp Fire girls led the flag salute. III. PRESENTATIONS a. Proclamation/Sister City Tonghae Incorporation Anniyersary Councilmember Park read and presented the proclamation to Franklin Yi, a member of the Sister City Association. b. Proclamation/Camp Fire Boys & Girls "Absolutely Incredible Kid Day" Councilmember Kochmar read and presented the proclamation to Camp Fire leader Chris Eddy and her group of3'd and 4th grade girls. c. ParkslRecreation CommissionlIntroduction & Certificate (unexpired term) Federal Way City Council Regular Meeling Minutes March 19, 2002 - Page 2 of 7 Councilmember Kochmar announced the appointment of Neil Hellickson as a yoting member of the Parks & Recreation Commission, to fill an unexpired term through April 30,2004; Mr. Hellickson was not present to receiye his certificate, d. City ManagerlIntroduction of New Employees City Manager Moseley announced the following new employees: Denise Catalano, administratiye assistant in the Human Services division of Community Development; David Johnson, new recruit police officer; and Jason Suzaka, management analyst in Management Services, as well as continuing to serve as management intern in the City Manager's Office e. City Manager/Emerging Issues There were no emerging issues to report. IV. CITIZEN COMMENT H. Dayid Kaplan - spoke in support of the proposed ordinance proyiding cany-forward budget funding for parks. Larry Brooks, Myla Montgomery, David McKenzie, Judy Carlson, Mike McLeod- addressed concerns regarding the location of the Oxford House in the Twin Lakes residential area. Councilmember Kochmar invited the Twin Lakes residents to attend the upcoming Parks/Recreation/Human Services/public Safety Committee to discuss issues; she also asked city staff to respond to their concerns. Jim Ferrell- expressed concerns about the process for a proposed new city hall facility; he feels the entire community should be supportive before finalizing the project. V. CITIZEN COMMENT a. b. MinuteslMarch 5, 2002 Regular Meeting - Approved Council Bill #295/City Adoption ofthe Final 200 I King County Comprehensive Solid Waste Management Plan/Enactment Ordinance- Approved Ordinance No. 02-416 Human Services Commission Appointment (unexpired term) - Approved Solid Waste & Recycling Division 2002-03 Grant Approyals/Resolution- Approved Resolution No. 02-360 Digital Aerial Photography- Approved So 288th St (âJ, SR99 SignallIntersection Improvements/30% Design Status c. d. e. f. Federal Way City Council Regular Meeting Minutes March 19, 2002 - Page 3 of7 g. h. Support of WRlA #9 Efforts- Approved Letter of Support to National Marine Fisheries Service (NMFS) for Grant Application/Friends of the Hylebos - Pulled & approved separately Council member Kochmar pulled Consent Item (h) for additional information. MOTION BY COUNCILMEMBER PARK TO APPROVE CONSENT AGENDA ITEMS (A-G); SECOND BY COUNCILMEMBER FAISON. The motion passed as follows: Faison McColgan Burbidge Hellickson yes yes absent absent Kochmar Park Gates yes yes absent Consent Agenda Item (h): Public Works Director Cary Roe briefed Council on the proposed letter of support for the grant application by the Friends of the Hylebos. MOTION BY COUNCILMEMBER KOCHMAR TO APPROVE CONSENT AGENDA ITEM (H); SECOND BY COUNCILMEMBER PARK. The motion passed as follows: Faison McColgan Burbidge Hellickson yes yes absent absent Kochmar Park Gates yes yes absent VI. CITY COUNCIL BUSINESS Municipal Facility Advisory Committee/Scope of Work Deputy City Manager Derek Matheson explained the scope of work established for creating a citizen adyisory committee. MOTION BY COUNCILMEMBER KOCHMAR TO APPROVE THE SCOPE OF WORK AS OUTLINED BY STAFF IN THE COUNCIL PACKET; SECOND BY COUNCILMEMBER FAISON. Mr. Matheson advised the city will adyertise for interested committee applicants immediately, with the hope of conducting interviews on April 16, 2002. Federal Way City Council Regular Meeting Minutes March 19, 2002 - Page 4 of 7 COUNCILMEMBER FAISON PROPOSED A FRIENDLY AMENDMENT TO OMIT THE VERBIAGE "IN RANK ORDER" IN THE LAST SENTENCE OF THE PRELIMINARY REPORTIP ARAGRAPH 4(a); COUNCILMEMBER KOCHMAR ACCEPTED THE FRIENDLY AMENDMENT IF THE REPORTS MAINTAIN THE PROS AND CONS ON EACH ALTERNATIVE; COUNCIL- MEMBER FAISON AGREED. The motion, as amended, passed as follows: Faison McColgan Burbidge Hellickson yes yes absent absent Kochmar Park Gates yes yes absent VII. INTRODUCTION ORDINANCES a. Council Bill #296/2002 Carry-Forward Budget Adjustment AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO BUDGETS AND FINANCE, REVISING THE 2001- 02 BIENNIAL BUDGET (AMENDS ORDINANCE 00-377, 01-387, 01-406 AND 01- 408). COUNCILMEMBER FAISON MOVED COUNCIL BILL #296/2002 CARRY- FORWARD BUDGET ADJUSTMENT TO SECOND READING AND ENACTMENT AT THE APRIL 2ND REGULAR MEETING; SECOND BY COUNCILMEMBER PARK. The motion passed as follows: Faison McColgan Burbidge Hellickson yes yes absent absent Kochmar Park Gates yes yes absent b. Council Bill #297/Changes to Thresholds Requiring Right-of-Way Improyements (25% Trigger) Code Amendment Approved Ordinance No. 02-417 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, AMENDING CHAPTER 22 (ZONING) OF THE FEDERAL WAY MUNICIPAL CODE TO ADDRESS FRONTAGE IMPROVEMENTS (AMENDING ORDINANCE NO. 02-414). City Attorney Sterbank explained the proposed ordinance merely corrects a technical error in the earlier approved ordinance, and requested Councilmembers suspend their Rules of Procedure to move for final reading and approval at this time. Federal Way City Council Regular Meeting Minutes March 19.2002 - Page 5 017 COUNCIL MEMBER FAISON MOVED TO SUSPEND RULES AND APPROVE COUNCIL BILL #29M2IJIJ2 CA.RRY FORW}.RD BUDCET "A.DJUSTMENT COUNCIL BILL #297/CHANGES TO THRESHOLDS REQUIRING RIGHT-OF- WAY IMPROVEMENTS (25%) TRIGGER CODE AMENDMENT FOR ENACTMENT AT THIS TIME; SECOND BY COUNCILMEMBER PARK. The motion to approye Co\lncil Bill #2913/2002 Carry Fof\'ard B\ldg@t Adj\lctm@1lt Council Bill #297/Changes to Thresholds requiring Right-of-Way Improyements (25%)~r Code Amendment passed as follows: Faison McColgan Burbidge Hellickson yes yes absent absent Kochmar Park Gates yes yes absent VIII. CITY COUNCIL REPORTS Councilmember Kochmar reported on the recent trip she and Mayor Burbidge took to Washington, D.C., where they attended the National League of Cities (NLC) conference; they were also successful in personally meeting with U. S. Senators Patty Murray and Maria Cantwell, as well as talking with U. S. Representatiye Adam Smith's staff- She reported the next Parks/Recreation/Human Services/public Safety Committee meeting will be held on March 25, at 4:00 p.m. She will also be attending the next meeting of the Airport Communities Coalition (ACe) on March 20. Councilmember Park thanked Mayor Burbidge and Councilmember Kochmar for representing the city at the NLC conference in Washington, D.C. He reported the next meeting of the Sister City Association will be held on March 20, at 6:30 p.m.-they are currently working on finalizing the city's planned youth baseball tournament trip. Councilmember Faison announced the next meeting of the Land Use/Transportation Committee will be April I, at 5:30 p.m. Deputy Mayor McColgan reported at the last meeting ofthe Lodging Tax Advisory Committee the discussion included future Sound Transit plans- IX CITY MANAGER REPORT City Manager Moseley reported the state legislature adjourned last week; some of the top issues included the 1-695 backfill funding, state transportation funding and lower jail bills for cities by allowing the lodging of inmates outside their local county. Federal Way City Council Regular Meeling Minutes March 19. 2002 - Page 6 of7 Mr. Moseley has asked Management Services staff to monitor the city's website to update and maintain key data; staff is working to correct outdated information. He announced staff is requesting an executiye session to discuss Property Acquisition/Pursuant to RCW 42.30.11 O( 1 )(b); Potential Litigation/Pursuant to RCW 42.30.ll0(1)(i); and Collectiye Bargaining/Pursuant to RCW 42.30.l40(4)(a). The session is expected to take 30 minutes with action expected. x. EXECUTIVE SESSION a. b. Property Acquisition/Pursuant to RCW 42.30.110(1 )(b) Potential Litigation/Pursuant to RCW 42.30.110(1 )(i) Collective BargaininglPursuant to RCW 42.30. I 40(4)(a c. At 8:05 p.m., Deputy Mayor McColgan announced that Council would recess to executiye session. At 8:35 p.m., Deputy City Manager Matheson announced an extension of the executive session for an additional 15 minutes. Council returned to chambers at 8:42 p.m. MOTION BY COUNCILMEMBER FAISON TO DIRECT AND AUTHORIZE THE CITY MANAGER TO CLOSE THE ACQUISITION OF A 2150 SQUARE- FOOT EASEMENT FOR SURFACE WATER DRAINAGE FACILITIES ON PARCEL NUMBER 292104-9100, OWNED BY DAVID & MYRA BILYEU; THE SELLERS HAVE ALREADY SIGNED AN EASEMENT FOR SURFACE WATER FACILITIES AND AN EXCISE TAX AFFIDAVIT-THE TOTAL AMOUNT OF CONSIDERATION IS $2,000; SECOND BY COUNCILMEMBER PARK. The motion passed as follows: Faison McColgan Burbidge Hellickson yes yes absent absent Kochmar Park Gates yes yes absent MOTION BY COUNCILMEMBER KOCHMAR TO DIRECT AND AUTHORIZE THE CITY MANAGER TO CLOSE THE ACQUISITION OF REAL PROPERTY FOR A NEIGHBORHOOD/COMMUNITY PARK PURSUANT TO THE TERMS OF THAT CERTAIN REAL ESTATE PURCHASE AND SALE AGREEMENT DA TED FEBRUARY 25, 2002, BETWEEN THE CITY, AS PURCHASER, AND Federal Way City Council Regular Meeling Minules March 19,2002 - Page 7 of7 MARGARET ARMSTRONG, AS SELLER, COVERING CERTAIN REAL PROPERTY LOCATED ON AND AROUND THE BP A EASEMENT LOCATED TO THE SOUTH OF SW 356TH ST IN THE CITY OF FEDERAL WAY AND PIERCE COUNTY, WASHINGTON, FOR A PURCHASE PRICE OF $90,0000; SECOND BY COUNCILMEMBER PARK. The motion passed as follows: Faison McColgan Burbidge Hellickson yes yes absent absent Kochmar Park Gates yes yes absent XI. ADJOURNMENT There being no further business to come before the Federal Way City Council, Acting Chair Deputy Mayor McColgan adjourned the regular meeting at the hour of 8:45 p,m, N, Christine Green, CMC City Clerk MEETING DATE: July 16,2002 ITEM# JrCc) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Portion of South 316th Street Vacation Request CATEGORY: BUDGET IMPACT: ~ ~ D CONSENT RESOLUTION CITY COUNCIL BUSINESS D ORDINANCE D PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ----"- -----"-"-"-"""-"""--"-----------"-"-"-""-"-"""---------------"-"--------"-----""----------"_U_"-----------"-"-"- "--"------------"------"-------"--"-"-----"-"---" ATTACHMENTS: Memo to Land Userrransportation Connnittee dated July I, 2002- --""-----"-"-"--"--------""---"-------"-----"----"----"-----"--"--"----"-"-"-------------------"--"---"--"--"--- SUMMARYIBACKGROUND: The Federal Way School District has petitioned the City to vacate a portion of South 316th Street (6th Avenue S to 8th Avenue S) abutting the southern boundary of Mirror Lake Elementary School property (see Exhibit B of the attached Staff Report for exact location)- The area requested for vacation is unopened right-of-way that has been maintained by the school district. The right-of-way width for this portion of S 316th Street is thirty (30) feet wide, which abuts the school property along its entire southern border. The City's Comprehensive Plan does not show a proposed future slreet at this location. The areas in which the right-of-way is located are zoned Residential 7.2 and are listed as single family, high density in the Comprehensive Plan. The slreet vacation is being sought as part of a plan to improve the safety of school bus circulations, and provide separation of buses and student drop off through the school property, and to provide additional parking area. The portion ofS 3 16th Slreet to be vacated has eleven (II) abutting landowners, in addition to the School District, of which the School district has collected 7 signatures (70% of property frontage abutting street), the city code require that the street vacation petition shall be signed by owner of more than two- third (66%) of the private property abutting upon the part of the slreet or alley sought to be vacation. Vacating the requested area of right-of-way will not interfere with the current or future function of the City slreets system. The petitioners have met all the applicable mandatory criteria, as well as the discretionary criteria set forth in FWCC Section 13-102 required for granting the vacation request. Please see the attached staff report for further details. ---------------"---" - -"-"--"-"-"--"----------------"--"--"----"------------------" --_W"-"-"-""-"---------------------"-"- "-"---"-"-"-------------------"---"-----"-"-"-"" CITY COUNCIL COMMITTEE RECOMMENDATION: At its July 1,2002 meeting, the Land Userrransportation Connnittee recommended approval of the Resolution to set the date and time of a public hearing to be at the August 20, 2002 City Council meeting. PROPOSED MOTION: "I move approval of the Resolution to direct the City Attorney to prepare an Ordinance vacating a portion of South 316th Street." ~~~~~:~~~~~~~~~~:;--------~----------------------------------------- (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 0 0 0 APPROVED DENIED T ABLEDIDEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # REYISED - 05/10/2001 MS:dl k:lcoomdl\agdbm,\2002\portion of, 316th >In'" v"",;oo req"",'de< ¡œOF .c=. . ED~ ~~ RY" DATE: July 1,2002 TO: Eric Faison, Chair Land Use and Transportation Committee David H. MO~ger ~ - ~ MarWan Salloum, Street Systems Manager ~. Portion ofSoutb 316'. St. Street Vacation Request VIA: FROM: SUBJECT: BACKGROUND The Federal Way School District has petitioned the City to vacate a portion of South 316" Street (6th Ayenue S to 8th Avenue S) abutting the southern boundary of Mirror Lake Elementary School property (see Exhibit B of the attached Staff Report for exact location). The area requested for yacation is unopened right-of-way that has been maintained by the school district. The right-of-way width for this portion of S 3 16th Street is thirty (30) feet wide, which abuts the school property along its entire southem border. The City's comprehensive Plan does not show a proposed future street at this location. The areas in which the right-of-way is located are zoned Residential 7.2 and are listed as single family, high density in the Comprehensiye Plan. The street yacation is being sought as part of a plan to improve the safety of school bus circulations, and provide separation of buses and student drop off through the school property, and to provide additional parking area. The portion of S 316th Street to be vacated has eleven (11) abutting landowners, in addition to the School District, of which the School district has collected 7 signatures (70% of property ITontage abutting street), the city code require that the street vacation petition shall be signed by owner of more than two- third (66%) of the priyate property abutting upon the part of the street or alley sought to be yacation. Vacating the requested area of right-of-way will not interfere with the current or future function of the City streets system. The petitioners have met all the applicable mandatory criteria, as well as the discretionary criteria set forth in FWCC Section 13-102 required for granting the yacation request. Please see the attached staff report for further details. RECOMMENDATION Staff recommends placing the following items on the July 16, 2002 Council consent agenda: Approval of the Resolution to set the date and time of a public hearing to be at the August 20, 2002 City Council meeting. MS,dl Pmj""tF;¡e k,\LUTC\2002\ South 316" St Street Vacation.doc City of Federal Way STAFF REPORT TO THE LAND USE AND TRANSPORTATION COMMITTEE PETITION FOR VACATION OF A PORTION OF SOUTH 3I6T11 STREET Federal Way File No. 02-101347-000-00-SV DATE: June 25, 2002 PROPOSED ACTION: Petition for yacation of a portion of South 3 I 6'h Street PETITIONER: Federal Way School District, No. 210 LOCATION: Next to Mirror Lake Elementary School REPORT PREPARED BY: John Mulkey, Street Systems Engineer RECOMMENDATION: Approval of Street Vacation Request 1. BACKGROUND Federal Way School District has petitioned the City to vacate a portion of South 316"' Street, abutting the southern boundary of Mirror Lake Elementary School property (See Street Vacation Petition (Exhibits A), the vicinity map (Exhibit B), and S 316'" Street legal description (Exhibits C) for exact location.) The area requested for vacation is unopened right-of-way that has been maintained by the school district. The right-of-way width, for South 316"' Street is thirty (30) feet, which abuts the school property along its entire southern border. There is no ultimate roadway section for S 316"' Street's Right-of-way, shown in the City's comprehensive Plan. The area in which the Right-of-way area is located is zoned Residential 7.2 and is listed as single family, High Density in the Comprehensive Plan. The strect vacation is being sought as part of a plan to improve the safety of bus flow, through the school property and add parking because the current configuration has been detennined to be unsafe. The area to be vacated on S 3 16 Street has eleven (11) abutting landowners, in addition to the School District, of which the School district has collected 7 signatures. Vacating the requested area of right-of-way would not interfere with the current or future function of City streets, would improve the safety of bus traffic through the school propcrty, add parking for staff and parents. 111e school district petitioned for a street vacation for a portion of8'" A vcnue South arca in 1994 for a similar project, but dId not complete the required process. II. COMPLIANCE WITH CRITEIUA DESCIUBED IN THE CITY OF FEDERAL WAY CODE (FWCC) SECTION 13-102 A- Mandatory Criteria: The following criteria are mandatory and must be met before a petition for a street vacatIOn may be approved: Criteria #la - TIle meatioll prOl'ides a public bellefit or is for a public bet/efit. The bet/efit may it/elude ecot/olllic or busilless support that the COlllllltl1Ú(1' as a whole deri1'es from the abuttit/g I'r°l'er(1' Oll'ller. MiITor Lake Elementary School Street Vacation Staff Report It was determined in a study, dated February 8, 1994, by Mirror Lak{: Elementary Schools Neighborhood Safety Committee, their Community Service and Security Officers, and a City representative that the' current configuration of the parking lot and bus loop area for this school is unsafe, as bus and car traffic are not separated. The vacation ofa portion of South 31G!h Street will allow the school district to separate the bus and car traffic and increase the parking area, so that students may be dropped off within the school property without disrupting bus traffic flow. Criteria #lb - The street, alley or portiollthereofis 110 lollger requiredfor public use. The area encompasses unopened right-of-way, which has not been used for access, and is only thirty (30) feet in width. South 31 Gth Street cannot be extended to the east because of an existing house and an extension to the west would place the intersection with 6!h Avenue South too close to the existing intersection of South 316" Place and 6th A venue South. This area was conveyed to King County by the school district in 1960. Criteria #]e - The vacatioll does IIOt abut a body of water, such as a river, a lake, or salt water, exceptfora public purpose such as a park or port facility alld which reverts to a public authority. This right-of-way is not located in the vicInity of a body of water, therefore this criteria is not applicable. ß. Discretionary Criteria: Compliance with the following criteria IS not mandatory, but the Council must consider them in making Its decision. Criteria #2a - Tile vacatioll tIIeets the illtellt of tile City's Cotllprellellsive Plall's gelleral purposes alld objectives. The City's Comprehensive Plan has no requirements for future roads in the locations proposed for vacation. The area in which the right-of-way is located is zoned Residential 7.2 and is listed as single family, High Density in the Comprehensive Plan. The vacation of a p0l1ion of South 316!h Strcet docs not Interfere with the purpose or objectives of the City's Comprehensive Plan. Criteria #2b - The l'acatiou provides for all exchauge of public property ill tile public illterest. There is no exchange of public propel1y associated with this vacation petition. Criteria #2c - Whether couditio/ls tIIay so eha/lge itl the future as to prOl,ide a greater use or /leed thau prese/ltll' exists. The only condition that could anse IS redevelopment of the school parcel. If this wcre to occur, all appropnate conditions, including new rights-of-way would he dedicated at that tllne. Criteria /l2d - Whether objectio/ls to tire proposed \'([ca/Ío/l arc madc by "'mers of private property «eye/usive ofpetitio/lers) abutti/lg tire S{lIlIe. M tillS time the City has received 110 OhjeCIIOns to this vacation request. Criteria 112e - The 1'{lCl/tÙJII would /lot itlterferc II'ith fulllre ¡/CI'elO{JtIIC/lt or occess to other existiug or future del'elO{Jllle/lt.\. 2 MirTOr Lake Elementary School Street Vacation Staff Report Because the properties abutting the proposed area for yacation are already aeveloped, no existing or future development would be dénied access às a.result of the proposed vacation. Existing utilities, including water, sewer, gas, overhead power; and telephone, must be either relocated or granted an easement through the property before vacation is allowed. . III. RECOMMEND A nON All criteria as set forth in FWCC Section 13-102 for granting a street vacation have been met. As per RCW 35.79.030, because the property has been part ofa dedicated public right of way for oyer twenty five (25) years, the full amount oftbe appraised value (based on an appraisal acceptable to the City) of the land will be required as payment to the City. Staff recommends the petition for street vacation of a portion of South 316th Street be approved, under the condition that the above noted utilities are either relocated or granted easements through the property. k:\stæ'l>\s~"t vacation\m;ITO' "ke ekmcntacylstafT "port.doc EXHIBIT A n. _!,6/U/~~_.E!~_.~.O_;.!'~_..['",x._,,0.6 ;'06_0220 '--"-"--"-,-", "_n..... .- JU"'-1~-":Z FRX i1'~4 AM JXLL PBHHXHCTOH S[[ORIITT-KKS-APp-sve "61 4""" 4604 (¡!J002 P..", 00/L0/02 1(ON 2X'OX'F!,X ZOO zoS OZ20 SllORlITT-K1(S-At'P-sve 1<!J0oz ~iç~ Applic",nr, N"",",c' _Fodcrd Way School D¡"rdct ~"'W A<!d..t-e&s, _c/o Mike Ca.di81e Fcderal Way Sd,ool District 1066 s. 320th Federal Way, WAgSO03 253'452000 I m~rlls'ß>(wsd wedru:t&<lJ) Phon", STRln!.T and/or ALLEY VACATION and PETITION Dear Mayor and Feder"'. Way City Council: .Ve, the unders;gaed abutting properly owners, hereby respectfully request that eerb>in ','",improved street right-of-way herebybc:vaeated- Ge.neraJly describcd as that portion ofS- 31611, Street lying south of the Mirror Lake Elementary School. Lc"",.l Description The South 30 of the southeast quarter of the nonh"asc quarter of the southwest qUa.rk< of Scction 8. Township 21 1"o<th. Range 4 Easc, W-M. in the City of Fcderat Way, King County, 'Washington. Exee.pt for the ""cst 30 feet theteof. Itrict-S<otcmcntV,rhvVacation is R~g)-lt Revision of the Minm' Lake Elementary School bus loop and parking loc E&.<u.ù.t:.~L5' a Vedfication as to owncrship in the form of a Prelimina"" Com,nlt",cnt for Title Insurance a Corporation/Partnership (if applicable), Attached a Attach a color-codcd. map of a scale not less than 1" - 2.00' of the area sought for vacation. -Note, Map must correspond v.ith legal description. Application fec Abutting Property 0 "","ers' Signatures ondAddrcsses To..xLot" Lot. Block & PI...t/Scc. ~. RG '-C-,:,..,..,:t:f,t ,.-) 1""1'-<'/"--' -An¡;clo. D~.." &TimotlW~~~-ShuPieIt 31614 6'" Ave S. Fcderal v.ray 98003 A~ //)--.. PARCEL #794170 0010 LOT 1. SPRINGWOOD PARK #3 Aogelo Boeri ~:I.~="Z~~ J. & ~ R Permin.gton 616 S 316'" 1'1. Federal \Vay 98003 "..5(-'j.,..,':;;'., ÎA...c..,-=--<,.,--<':..... -'~..¿¿ ¿L d-r¿"<ZO----Æ Rebecca J- Goff & Steven P. Nesdol"C 620 S :\16'" PI, Fede,'a! Vvay 9Bo03 PARCEL "'794,60 0080 LOT 8, SPRING\NOOD PARK "2 PARCEL "'7941600070 LOT 7, S.pRINGWOOD PARK <"2 PARCEL #794 ,Go 0060 LOT 6, SPRING\VOOD PARK ;:2 PARCEL ;:7941500060 LOT 6, SPRING\"OOD PARK #, M K Hannon .;)16107'" PI S, Fcderal \Vay 98003 .~ ~ YV¡ ~!-a2~ (2>~'(I-'1 ,YßA.:) ~y& RoItnie t.c" Mccqclcen ~ ,6» 7" Ave S.. Fedcral "'-'a Boo PARCEL "7941500070 LOT7,SPRINGWOOD PARK #1 ~LJ¿-5~ ----_.- . . Michael C. Peterson 316001" Ave S., Federal Way 98003 PARCEL #7941600050 LOT 5, SPRlNGWOOD PARK #2 - PARCEL #794150 0080 LOT 8, SPRlNGWOOD PARK #1 PARCEL #794150 0050 LOT 5, SPRlNGWOOD PARK #1 Fee Paid Appraisal Fee Paid Land Value Paid Deed Accepted Trade Accepted Treasurer's Receipt No. Treasurer's Receipt No. Treasurer's Receipt No. Date: Date: K,ISTREETS\ROWW.",io" r,=".d~ Be"'~ M. FI"rt.~ 315t:, g~" Ave. <::;, Fu.\..:-,al W'\'í <¡Boo?, Pax-cd *- ß5'i~tJO (JOTS" ßL( 3 LoT In::I'.f\QGf.NE ADD $: 200 0 200 400 600 800 Feet ~-~ , MIRROR LAKE ELEMENTARY STREET VACATION N W+E M.p p,t"I<.""" 25 20" EXHIBIT B Federal Way CityMap EXHIBIT C Petition for Street Vacation ~ Portion of South 3I6th Street Legal Description ~ The south 30 [eel o[the southeast quarter o[the northeast quarter o[the southwest quarter of Section 8, Township 2! North, Range 4 East, W.M., in the City of Federal Way, King County, Washington- Except the west 30 feet thereof. Situate in the City of Federal Way, King County, Washington. Description prepared for Federal Way Schoo! District #210 By Darrell Plein, June 19,2002. PROPOSED STREET V ACA TION EXHIBIT PORTION OF SOUTH 316thSTREET ,I> .,0 . ,,>" @ I~ "lL ~- ,C';,;' 16 t" , ".:.- - ~~;<';'~' ~ S 314 ':~. ST :;, :-:; '~-~ ¡::h. CUt .", rr. PLH ~ ~ :;>" . , B' ",@Vi -,., QJ .:: > , <{; f-' --.9 ,'-- AREA TD BE VACATEb ; ~ ~ " _AVID EVANS ANDASSOCIATES INC- 3700 Pacific Hwy- East, Suite 311 Tacoma Washington 98424 Phone: 2539229780 ill NOT TO SCALE s- 314 H --, G H-- -I,. ,,:. . "'.,<$ :. 30' : 1 ,r'O~, ~ " \[). 02 w; ~ G) ~: -- I"":" ~ 1': (~; ~ <D " . , r~ .£ ~ 31;.'4- ~ :: - ¿ , . RESOLUTION NO.. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, REGARDING VACATION OF A PORTION OF SOUTH 3l6TH STREET, ABUTTING THE SOUTHERN BOUNDARY OF MIRROR LAKE ELEMENTARY SCHOOL PROPERTY, SETTING A PUBLIC HEARING FOR THE STREET VACATION. WHEREAS, a proper petition has been filed requesting vacation of a portion of South 3l6th Street, abutting the southern boundary of Mirror Lake Elementary School, in the City of Federal Way, as described in Exhibit "A" (legal description) and as depicted on Exhibit A-I" (vicinity map) attached hereto; WHEREAS, the petition contains the signatures of the owners of at least two-thirds of the private property abutting the portion of South 3l6th Street proposed to be vacated; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY HEREBY RESOLVES AS FOLLOWS: Section 1. A public hearing on the aforesaid vacation petition shall be held at the regular meeting of the Federal Way City Council at 7:00 p.m. on August 20, 2002, in the Council Chambers in the City Hall, 33530 1st Way South, Federal Way, Washington. Said hearing date is not more than sixty (60) nor less than twenty (20) days after the date of the passage of this resolution- Res- #-----' Page 1 Section 2. The City Clerk shall give at least twenty (20) days notice of the hearing and cause the notice to be posted as provided by law- Section 3. The Public Works Director shall obtain the necessary approval or rejection of, or other information from the City departments, affected agencies, and utilities, fire and police agencies, and shall transmit such information to the City Council so that the matter can be considered by the City Council at the public hearing on August 20, 2002- Section 4- Severability If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of the resolution is hereby ratified and affirmed- Section 6- Effecti ve Date- This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, Res. #-----' Page 2 WASHINGTON, this ~ day of , 2002. CITY OF FEDERAL WAY MAYOR, JEANNE A. BURBIDGE ATTEST: CITY CLERK, N- CHRISTINE GREEN, CMC APPROVED AS TO FORM: CITY ATTORNEY, BOB C. STERBANK FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. K,IResol"ionl.<;oc,th 316'" St,."t V""ion Res- #-----' Page 3 EXHIBIT" A" Petition for Street Vacation - Portion of South 3I6th Street Legal Description The south 30 feet of the southeast quarter of the northeast quarter of the southwest quarter of Section 8, Township 21 North, Range 4 East, W.M., in the City of Federal Way, King County, Washington. Except the west 30 feet thereof. Situate in the City of Federal Way, King County, Washington. Description prepared for Federal Way School District #210 By DalTell Plein, June 19,2002. , " . ,<"'",0 ."ø EXHIBIT "A-I" PROPOSED STREET VACATION EXHIBIT PORTION OF SOUTH 316th STREET 3< " ~ " :.'-, . , ~. ',"@ Vi <lJ .:: ~¡ J -,.., !-, ,j ill NOT TO SCALE ::_;<~' ¡::k "'t s- 314 H- ~ H-- '.',. ( ,',' , "'..,j ;, 3D' '--<- :t \{) : z vi w; > < J: 3 ~ (~ ~ ' Q " - ,.,:.:; < ' - ~-';.;/ ~. ~ . ~ ; .~ .£ ,'> ~ ~ " ~ AREA TD BE VACATE. b £- 31S fi 51'. .. c-- - ~ _AVID EVANS AN°ASSOCIATES INC- 3700 Pacific Hwy, East, Suite 311 Tacoma Washington 98424 Phone: 253.922.9780 <"& ,- ,. .. ~( MEETING DATE: July 16,2002 ITEM# V(d) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Amendment of Contract with Federal Way Chamber for Tourism Enhancement Program CATEGORY: BUDGET IMPACT: X CONSENT RESOLUTION 0 CITY COUNCIL BUSINESS ORDINANCE PUBLIC HEARING 0 OTHER Budgeted: Amt.: Contingency Req'd: $11,850 $ $ ATTACHMENTS: Memo to Council Committee; draft contract with proposed amendments S UMMARYIBACKG R Ö UN]): anA-par.. f;2ÕÜÜ;-ih e - C 1 tyofF-e,ferafWay-entered ¡¡:¡toaconir¡¡ctWliliilie------- Federal Way Chamber to conduct tourism enhancement-related activities, pursuant to the work program of the City of Federal Way Lodging Tax Adyisory Committee, financed by lodging tax reyenues, collected pursuant to FWCC 14-66 and RCW 67.28.180. This contract was first amended on July 31, 2001 and is scheduled to expire June 30, 2002. The tourism-enhancement actiyities that the Chamber has been involyed in have included: . Research Business Improvement Areas/Districts for "best practices" and initiate process for BIA/BID formulation; . Administer the Tourism Enhancement Grant process . Promote/facilitate tourism through: 0 Coordination of Washington State Visitor's Guide city ad, as well as solicit business partici pation/ contribution 0 Publication and distribution of local tourism information (tourism map, restaurant guide, send info to parties responding to website, etc.) 0 Maintenance offederalway.org website 0 Development of new festivals/events to attract visitors . Research of the type and cost ofyarious tourist-information kiosks The Lodging Tax Adyisory Committee is meeting on July 12,2002 for a retreat to conduct strategic planning as to its work program for the remainder of 2002 and 2003, as well as to formulate corresponding recommendations for the use of the lodging tax reyenues for the 2002-2003 biennial budget. For this reason, instead of formulating a new contract with the Federal Way Chamber to commence upon the expiration of the existing contract, at its May 10,2002 meeting the Federal Way Lodging Tax Adyisory Committee recommended that the existing contract be amended both to revise the scope of services, as well as to amend the contract's duration to cover the entire calendar year 2002. Reyision to the scope of services is limited to narrowing the range of duties, with no new additions proposed. As interest in a potential BINBID within the City Center business community and Chamber membership seems to have waned, further work on that item has been removed from the scope of services. In addition, due to the delays in deyeloping the Sound Transit Center, after haying completed initial research on the yarious types and functionalities of informational kiosks, there is little more to be done this year on this project, and this work item has been remoyed. Lastly, since work on the 2002 Washington State Visitor's Guide has been completed, and the Chamber will not bill the City for any work on the 2003 Visitor's Guide during the proposed contract extension period, this work item has also been removed. In short, the scope of services during the remainder of 2002, pursuant to the proposed amended contract, is limited to administration of the tourism enhancement grant process, publication and distribution of local tourism information, maintenance of the federalway.org website and initial work on developing new festivals/events, as outlined in the Exhibit A-2 to the amended contract "Revised Services," attached. After the L T AC retreat in July negotiations may begin with the Chamber on a new scope of services that may begin in the later part of2002 and should encompass all of2003. CiTYCOUN'CIi.. . COMMiTTEERECOMMENDA'fio N',"",ATlis j une25,200"Ziiiëëiíii¡¡;ilìë FE ï5 RAe.... recommended approval of the proposed contract amendment, with the added stipulation that the Federal Way Chamber a detailed of its actiyities to the contract. PROPOSED MOTION: "I moye to approye the proposed amendment to the contract with the Federal Way Chamber for the Tourism Enhancement Program." CITY MANAGER APPROVAL: .".""-"-~". (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLEDillEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 CITY OF FEDERAL WAY MEMORANDUM Date: To: Via: From: Subject: June 11,2002 Finance, Economic Developm~aI Affairs Committee David H. M°Ye' Manag.¿ 1.3\1" Patrick Dohe Director, Community Development Services Amendment 0 Federal Way Chamber Contract/or Tourism Enhancement Program, pursuant to Lodging Tax Advisory Committee work program BACKGROUND On April I, 2000, the City of Federal Way entered into a contract with the Federal Way Chamber to conduct tourism enhancement-related activities, pursuant to the work program of the City of Federal Way Lodging Tax Advisory Committee, financed by lodging tax reyenues, collected pursuant to FWCC 14-66 and RCW 67.28.180. This contract was first amended on July 31, 2001 and is scheduled to expire June 30, 2002. The tourism-enhancement actiyities that the Chamber has been involyed in haye included: . Research Business Improyement AIeas/Districts for "best practices" and initiate process for BIA/BID formulation; Administer the Tourism Enhancement Grant process Promote/facilitate tourism through: 0 Coordination of Washington State Visitor's Guide city ad, as well as solicit business participation/contribution 0 Publication and distribution oflocal tourism information (tourism map, restaurant guide, send info to parties responding to website, etc.) 0 Maintenance offederalway.org website 0 Development of new festivals/events to attract yisitors Research of the type and cost of various tourist-information kiosks . . . The Lodging Tax Advisory Committee has tentatively set July 12,2002 as the date for a retreat to conduct strategic planning as to its work program for the remainder of2002 and 2003, as well as to formulate corresponding recommendations for the use of the lodging tax revenues for the 2002-2003 biennial budget. For this reason, instead of formulating a new contract with the Federal Way Chamber to commence upon the expiration of the existing contract, at its May 10,2002 meeting the Federal Way Lodging Tax Advisory Committee recommended that the existing contract be amended both to revise the scope of services, as well as to amend the contract's duration to cover the entire calendar year 2002. C-.1-- Reyision to the scope of services is limited to narrowing the range of duties, with no new additions proposed. As interest in a potential BIA/BID within the City Center business community and Chamber membership seems to have waned, further work on that item has been remoyed ITom the scope of services. In addition, due to the delays in developing the Sound Transit Center, after having completed initial research on the various types and functionalities of informational kiosks, there is little more to be done this year on this project, and this work item has been removed. Lastly, since work on the 2002 Washington State Visitor's Guide has been completed, and the Chamber will not bill the City for any work on the 2003 Visitor's Guide during the proposed contract extension period, this work item has also been removed. In short, the scope of services during the remainder of 2002, pursuant to the proposed amended contract, is limited to administration of the tourism enhancement grant process, publication and distribution oflocal tourism information, maintenance of the federalway.org website and initial work on developing new festivals/events, as outlined in the Exhibit A-2 to the amended contract "Revised Services," attached. After the L T AC retreat in July negotiations may begin with the Chamber on a new scope of services that may begin in the later part of 2002 and should encompass all of 2003. STAFF RECOMMENDATION Staff concurs with the L T AC recommendation to amend the existing contract to revise the scope of services, as outlined in attached Exhibit A-2, and to revise the yalidity of the contract to run ITom 1/1/02 through 12/31/02 for activities pursuant to Task I and 7/1/02 through 12/31/02 for activities pursuant to Task 2. COMMITTEE ACTION Approye the revised scope of services with the Federal Way Chamber pursuant to the Contract for the Tourism Enhancement Program and revise the validity of the contract to run from 1/1/02 through 12/31/02 for activities pursuant to Task I and 7/1/02 through 12/31/02 for actiyities pursuant to Task 2. Authorize staff to execute said contract accordingly. liÆ\ l-b . Comm~ee Member Committee Member C-z ~SEC()I\) AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR Tourism Enhancement Program This ~Secofld Amendment ("Amendment") is dated effectiye this - day I of -' à4J+2002, and is entered into by and between the City of Federal Way, a Washington municipal corporation ("City"), and Greater Federal Way Chamber of Commerce a Washington corporation ("Contractor"). A. The City and Contractor entered into a Professional Services Agreement dated effective April I, 2000, as am~_I}_<l~ilJ2l__D'2LjlllL~rl<lIl1c:_Ui___'Jèli~_}l.'IY_.ll~~D()}~ I whereby Contractor agreed to proyide certain coordination, and marketing services to enhance the tourism industry in Federal Way ("Agreement"). B. Section 15.2 of the Agreement provided that the Agreement may only be amended by written agreement signed by the parties. C. The City and the Contractor desire to amend the Agreement to ~ I ~~yi::",__the scope of work to be performed by the Contractor, to inCI"CèLé ~_~Lthe compensation paid to the Contractor for the rendering of these rcvi'"" anch,,- additional services, and to extend the term of the Agreement. NOW, THEREFORE, the parties agree to the following terms and conditions: 1. Scope of Work. Section I of the Agreement and the Scope of Work attached as Exhibit "A" to the Agreement shall be amended to include those reVised., ~kl-",_~'-'-_a!.lsl!_(}x_additional services more particularly descri.bed in Exhibit "A--I-~" attached hereto and incorporated by this reference ("A4M-iHHHI-Rev ised Services"). 2. Term. Section 2 of the Agreement shall be amended to provide that the /\dclitionul g~yi"£CLServices "llilillc:~U_,l Task.1__shall commence on ~--I-.lèjJ}_Ll'!I~__~, ¿()O-12002, while the Rev isc'd Servil'cs ()utlined ill lask 2 shall coml11,'I1C,' 01] Ju[v I, 2002- with sen ices purSLlèlllt to both Tasks I,m" 2 to and ,'hall continue until ihe completion of revised sen ice>. but in any event 1m lak:1 than Ikcember 11- 2110,'. ~ eompldion ofthe .\dditional ~er'.iec- 11:- June .10. ")02- 3. Compensation. In consideration of Contractor completing the\dditional Rcvised Services, Section 4.1 of the Agreement shall be amended to increase the total compensation to be paid to the Contractor by an additional [1I11ount__,"'!!_LQ_'L,,-cg,<lLLC:J:c:rl l11lJLlsand l'ight Hundrcd Filh and (Jon (J(J Dollars ($11.850)- Illr a total amollnt payable to Contractor pursuant to the A"rccll1ent. the first amendment and ihis sccond amendl11cnt to be an amount not to exceed Seventy-Five Thousand Fhrcc Iluncli:cd liih C3 4. Full Force and Effect. All other terms and conditions of the Agreement not modified by this AInendment shall remain in full force and effect. DATED the effective date set forth aboye. CITY OF FEDERAL WAY By: David H. Moseley, City Manager 33530 1st Way South Federal Way, Washington 98003 ATTEST: City Clerk, N. Christine Green, CMC APPROVED AS TO FORM: Bob C. Sterbank, City Attorney (ire"tcr Federal Commerce Way Chamber of I By: Delores Shull, President e--'-I Exhibit A-:¡.:c: A<"¡¡¡'~'H"+~"-',L"'cd Services LeI£1< 1 (;rmtc ] Mc~ol B,I~':'~C:: '1,1pr::"omBw-~,' 'CT~Jtlen f::l~ T3£1< 1 £h3H bc~ ~'3.c;(,)f} 3HoC31od xcordln:: t"= Ç'Y~I""'" :~.'. 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""" -J9ai. seAl' G& & ' at- t RB- same-J e 'Æf. a& +( + I CD¥ !{je S g.r.¡..a~Alyv+iGE1-tJa&"", -::CC'CC, 3nd ccn~ to the IJ'JCI"GCCCC ~,Colloct pCJtltlon clgn3t"ros from d~-,,;;.&i+cCCC - fm tho form3tlon of" PI" (10%;1 ~Ity ]'1 tho fornntloll procoee ('10"') eorr:ploto form3tion proeoe" (3dontl':C Ci n'-II' -"'0 to o£t31J11ch tho 3ECOCEmont roll) no lotor tl13n pq"rcll 3:, 2Q92 (25°(;) ¡ \- , s- u ~ OO-t ¡,at, G ~ f -w¡j ~ .me ~ ' .\Þe- 4c &t .fj. ,ta s k&-a R4 -\ r 1E1-G4y-v ¡ .¡¡¡. .tJ e-4JB-1ea4 .IGc ¡~two"taGj.;s- I"sk-~2.;Task- 1: JanualY,- December 2002 Facilitate and process the Tourism Enhancement Grant award consIstinG of two application rounds In 2002, iDr a to~al of $48500, IH-ItJe..ameuHl..ej *,{)OOc' Compensation for tbr§, Task ;c)-shall be 1 O%_t)f the amount funded throuGh both 2QQ2 rounds of the Grant proq,alTt 110t to exceed $L¡85C $-1~payable upon grant award, Specifically: Staff and follow up the grant solicitation, review, approval, and reporting process, Provide economic impact assessment report of grant eyents, T;!,Ek~.~,.:J~!!K_2:..~Uly":::Q,,CE?Q.1I:>E![L2QQl,promote Tourism, Compensation for Jb,!.~.Task J shall be.~ m~)(lmum-QLEQQQ..~allocated among the following activities, and payable as set forth below, Federalway,org Website maintenance ($6,:I,OOO, which eq~~$500/month) Publication and distribution of local tourism information: Œ1200~"",hic~tJ,eqlJal,,$200/month pluE $21gg UPS" deli"ery of tAe inf9rmatign guide) ,¡' Develop and publish a local tourism information guide, to be distributed as a companion piece of the 2000 tourism map; Publish and distribute 2001 quarterly eyents caiendar (web and hardcopy); Continue the distribution of the 2000 Tourism Map, ,¡' ,¡' c~ ".,.,","l.-"h&;P'!-&&~'.;~!404-"(",;;.L'.~~~._;.,~".,...:.----;.-..,---~;",.;;C-';'-;""-"',*","'-{¡h-"~;"';C-,,+.,,¡ ~~~~:=:,:::;:~~=e::;:~-~:~:'::~:::~_:::::~-~:~;~:;:;~:::-:~~4&' í$120Q, papble ~pon IRe pu~---àlW--W4-11-4--4, -)'her appro"es publicat~ 3 four color/f~1I page cemmunilj ^GJ--- ~:~~~~~r~~~çiL~¡~~~~j¿~~'~e~~d:r~¡i'~';¿I?~'¿¿á~~'(iiA~~~~:~~~I:~(~:~f!~~;~~cj,~t t~-!",-"I"'_cji?_çr"Jj,?l)_oH~!,_ÇitYJ :¡: ~ -4- -Sf; we-- a&--p{ BeG t-- ~ ~ ~ ' -", &!a W a t fG-I.1- awJ- m a !R-t e-c .an""... --G-f - ~ I4---aW I>e ¡;. e ¡j a , a I.. -W aJI- :¡: "" . 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SUMMARYIBACKGROUND: As part of development reyiew of institutional uses such as the Christian Faith Center and the new high school south of South 356'" Street, staff has observed that three issues keep coming up. The first two pertain to language within the Community Design Guidelines relating to maximum facade length and roof pitch for non-residential buildings in residential zones and the third is the allowable maximum height for religious institutions in residential zones. Stains requesting approval from the City Council to add three code amendments to the 2002 Planning Commission Work Program. These code amendments would amend the Community Design Guidelines to proyide for flexibility in addressing façade lengths and modulation requirements and roof pitch rèquirements for large institutional uses within residential zones as well as to amend the Use Zone Charts to allow increased heights for religious institutions in residential zones. The LUTC reyiewed these requests at their meeting on July 1,2002, and recommended to the Council that they be added to the 2002 Planning Commission Work Program. If the Council determines that these requests be added to the work program, staff will prepare code amendments, the Planning Commission will conduct a public hearing on these amendments, and the amendments will come back to Council for final action. -..------.------ CITY COUNCIL COMMITTEE RECOMMENDATION: Add these code amendments to the 2002 Planning Commission Work Program. ------.-----.-------.----------------.---..-.---.---------------. PROPOSED MOTION: "1 moye approyal of the LUTe's recommendation to add three code amendments to the 2002 Planning Commission Work Program and prepare text amendments for consideration by the Planning Commission and City CounciL" -.-.----..--- ~----_._.._._---- CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED D TABLEDIDEFERRED/NOACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # K;ICD Administration FileslO71602AGENDA BILLDOC/O7/0B/2002 11;19AM CITY OF FEDERAL WAY MEMORANDUM June 25, 2002 To: FROM: Eric Faison, Chair Land Userrransportation Committee (LUTC) David ~nager Kathy MCCIU~'#ct~f Community Development Services Margaret H. Clark, AICP, Senior Planner ~ VIA: SUBJECT: Proposed Additions to 2002 Planning Commission Work Program MEETING DATE:- July I, 2002 A. BACKGROUND The Christian Faith Center (CFC) submitted a request for a comprehensiye plan amendment and rezone from Business Park to Multiple Family and RM 3600 for approximately 50 acres located south ofS. 336th Street and east of Pacific Highway South. This was processed as part ofthe 2001 Comprehensive Plan Amendment Process. On November 5, 2001, the Land Userrransportation Committee (LUTC) directed staff to prepare a deyelopment agreement that would goyern the change in comprehensiye plan designation and zoning for consideration by the City Council. Subsequent to that meeting, staff came back to the LUTC (January 7, 2002) and City Council (February 5, 2002) to request approval to set up a formal process for reyiewing deyelopment agreements, since a formal process had not yet been adopted. As presented to the LUTC and City Council, this process would require all enyironmentarreview and decisions to be made by other bodies, such as the Hearing Examiner (yariances, requests for encroachments into enyironmentally sensitive areas) to be completed up-front with the Council making a final decision on the development agreement and development plan at the end of the reyiew process. Staff is in the process of reyiewing a site plan which when finalized would be the development plan accompanying the deyelopment agreement. Three issues haye arisen as part of this reyiew. The first two pertain to language within the Community Design Guidelines relating to maximum facade length and roof pitch for non-residential buildings in residential zones and the third is the allowable maximum height for religious institutions in the Multiple Family Use Zone Chart. Based on a discussion with planning staff, who reyiew deyelopment permit applications, it appears that these three issues arise again and again in reyiew of churches and schools in many zoning districts. These are more fully discussed in Section B of this memorandum. In addition, as staff continues its reyiew of the CFC site plan, due to the large scale of the project, additional issues may arise. These issues may be unique to the deyelopment of such a large site and may be solyed by simply addressing it as part of the new code amendment to set up a reyiew process for development agreements. In other instances, it may be an issue that is more widespread, and may require coming back to the LUTC and City Council for direction on whether a code amendment may be warranted. B. RATIONALE FOR REQUESTS FOR CODE AMENDMENTS 1. Maximum Façade Length -- Federal Way City Code (FWCC), Chapter 22, Section 22-1638(15) of the Community Design Guidelines requires that the longest dimension of any façade of a non-residential building in residential zones not exceed 120 feet. Staff has infonnally interpreted the intent of this guideline to mean that the length of any single plane along a building façade may not exceed 120 feet without incorporating a significant structural modulation that results in a major offset plane at least eyery 120 feet along the building exterior. As designed, the lengths of the indiyidual facade planes of the CFC sanctuary building do not exceed the maximum l20-foot length. However, some ofthe modulation used to offset one plane fTom another may not be significant enough to meet the intent of the code. Staff has experienced a similar situation when reyiewing the new high school south of S. 356th Street and other large church projects. The Community Design Guidelines were initially adopted in 1996, and the purpose of this portion of the guideline was to control the yisual impacts in residential zones associated with longer facades that are typically associated with institutional uses such as schools and churches. In the recent past, we have had an increased number of land use applications for churches and schools, and we haye found that this section of the design guidelines is difficult to apply to larger institutional uses. Therefore, staff recommends that language be written into the FWCC to proyide for flexibility in addressing façade lengths and modulation requirements for large institutional projects within residential zones. 2. Roof Pitch -- Federal Way City Code (FWCC), Chapter 22, Section 22-1638(13) of the Community Design Guidelines requires that all new buildings, including accessory buildings, such as carports and garages shall appear to have a roof pitch ranging from at least 4:12 to a maximum of 12:12. The Christian Faith Center is requesting a comprehensive plan change and rezone from Business Park to Multiple Family and RM 3600. The RM 3600 zone has a maximum height of30 feet for schools and churches with the exception of school gymnasiums, which can go to 55 feet high and schools which can go up to 40 feet, when meeting certain criteria. The combination of the 30-foot maximum height and the pitch requirement is difficult to be met on larger buildings such as the proposed CFC church, because a large building will need increased height to meet the pitch requirements. Staff, therefore, recommends that this section of the Community Design Guidelines be reyiewed to address large institutional projects within residential zones. 3. Height -- The height of the CFC sanctuary is proposed to be 50 feet, which exceeds the maximum structure height of 30 feet in RM 3600 zones. The CFC has applied for a variance to height, however it does not appear that they can meet the criteria for obtaining a yariance- The City is presently processing a number of development applications from churches. A number of these churches haye asked for height variances because churches traditionally have high ceilings, raised pulpits or platfonns for the preacher or pastor and a steeple or religious symbol. Due to the number of requests from churches for a height variance, staff is requesting approyal Page 2 to prepare a code amendment that would include flexibility for increased heights for religious institutions. c. REASON FOR PRESENTATION TO THE LUTC New code amendments become part ofthe planning commission yearly work program. The 2002 work program was presented to the LUTC on January 23, 2002 and approved by City Council on February 19,2002. FWCC, Chapter 22, Section 22-520(b), states that the City Council may reyiew city-initiated changes to the text of the zoning regulations or to the zoning map from time to time at the Council's discretion. It is the City's practice that all city business be presented to a council committee, in this case the LUTC before Council deliberation. D. SUMMARY AND REQUEST FOR RECOMMENDATION Staff is requesting the LUTC to recommend to the Council that the following code amendments be added to the planning commission 2002 work program: I. Amend FWCC, Section 22-1638(15) to provide for flexibility in addressing façade lengths and modulation requirements for large institutional projects within residential zones. 2. Amend FWCC, Section 22-1638(13) to provide for flexibility in addressing roof pitch requirements for large institutional projects within residential zones. 3. Amend the Use Zone Charts to allow increased heights for religious institutions. ApPROVAL OF COMMITTEE ACTION: v-1 r ~~/d Eric Faison Mi . el ark ~ 1:IOICOMPPLAN\LUTCIO70102 Cover Memo on New Code Amendments.doclO612512002 2:37 PM Page 3 MEETING DATE: July 16,2002 ITEM# 3rtF-) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Neighborhood Traffic Safety Program Criteria CATEGORY: BUDGET IMPACT: ~ 0 0 CONSENT RESOLUTION CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expeuditure Amt.: Contingency Req'd: $ $ $ ---......-.------.---..-----....-..--.--..--...-.... ....-...----...-..-....----..--...-.------.-.. ..-..--.-----...--.-...-.. ATTACHMENTS: Memo to Laud UselTransportation Committee dated June 24, 2002. ...-----------.....------.-.-.-----.------..-.--..-.-..-------.-... .---------..-.----..-.--------...-..-.-----...-..------..--... ..-......-.--.-..--...-.---- SUMMARYIBACKGROUND: Citizens submitting a petition for traffic calmiug devices on 21" Avenue SW between SW 304th Street and SW 312th Street has questioned the validity of the staff iuterpretatiou of the balloting area deemed in the Council adopted policy for the Neighborhood Traffic Safety (NTS) Program. The NTS policy in question was modified on April 21, 1998 to add areas where the sole source of access would be impacted by an NTS proposal. Prior to that revision, the balloting area only included those residing on or owning properties within 600 feet of a proposed traffic calming device. The change was made as a result of a neighborhood where a speed hump was proposed on each side of the only cross-street of a cul-de-sac street that was longer than 600 feet. Hence, those on the end of the cul-de-sac were not within the balloting area, but had no choice of alternate routes to avoid the humps. In addition, staff has received comments that many residents are adversely impacted by traffic calming devices and shonld be allowed to vote on any NTS issue. In the curtent case, an all-way-stop was proposed at the intersection of21" Avenue SW and SW 304th Street and a speed hump was proposed on 21" Avenue SW between SW 305th Street and SW 307th Street. Staff included in the balloting all areas accessed from the north and west legs of the intersection of 21" Avenue SW and SW 304th Street. Residents of these areas would have to traverse through the intersection that was being converted from a two-w,:?, stop to an all-way stop, or the speed hump on 21" Avenue SW if drivers avoided the all-way stop by using SW 305th Street and 23' Avenue SW. The measure failed. At a follow-up public meeting to discuss the ballot results and any next steps, objections were raised by many citizens about the balloting area. They reasoned that the residents whose sole access was the west leg of the intersection already had to stop at stop signs because SW 304th Street is already stop-controlled. It is their position that these residents would have encountered no increase in delay due to conversion of the intersection from two-way stop control to all-way stop control. Therefore, they reasoned that these residents should not have been included in the balloting area. Subsequently, staff has detennined that the ballot measure would have passed if the policy were interpreted in this manner. Another pennutation would have also excluded sole access voters on the north leg of the intersection, which would have resulted in a tie on the ballot measure. USE OF SPEED TABLES Another topic for potential revision to the NTS policy is the use of speed tables as a substitute for speed humps on principal collectors. City Council has previously approved the use of speed tables in lieu of speed humps on principal collectors in 25 mph speed zones. Curtent policy prohibits the use of traffic calming devices on arterials and principal collectors. CITY COUNCIL COMMITTEE RECOMMENDATION: At its July 1,2002, meeting, the Land UselTransportation Committee recommended no action on the balloting area issue; approval of the staff recommendation allowing speed tables on principal collectors in 25 mph speed zones; and requested staff develop a threshold "X~~i~~_]\/!~proj"cts~()llldbyp ~sstl1e"all()tittgpr()c_e~s~':'.et(}~"':'"ri~_()f.~p"".<iin1\pr()bl,,I11S_""~collisi()l1freqll"ncx aIl~se,:",ritx: PROPOSED MOTION: "I move approval of allowing speed tables on principal collectors in 25 mph speed zones and request that staff develop a threshold by which NTS projects would bypass the balloting process due to severity of speeding problems and collision fiequency and severity." ~~~~-::~~~~-:~~~~:~------------~---- ------------------------------------- ----------------- (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 0 0 0 APPROVED DENIED TABLEDIDEFERREDINO ACTION MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # REYISED - 05/10/2001 RNI k,",o=magdbm,\200"""ighbod"md ttan" ..roty prognm ,riœria_do< _OF .c::::.. . ED~ ~~ AY'" DATE: June 24, 2002 TO: Eric Faison, Chair Land Userrransportation Committee Richard Perez, Traffic Engineer !If? David H. MO~Manager Neighborhood Traffic Safety Program Criteria FROM: VIA: SUBJECT: BACKGROUND Citizens submitting a petition for traffic calming devices on 21" Avenue SW between SW 304"' Street and SW 312"' Street has questioned the yalidity of the staff interpretation of the balloting area defined in the Council adopted policy for the Neighborhood Traffic Safety (NTS) Program. The NTS policy in question was modified on April 21, 1998 to add areas where the sole source of access would be impacted by an NTS proposal. Prior to that revision, the balloting area only included those residing on or owning properties within 600 feet of a proposed traffic calming deyice. The change was made as a result of a neighborhood where a speed hump was proposed on each side ofthe only cross-street of a cul-de-sac street that was longer than 600 feet. Hence, those on the end of the cul-de-sac were not within the balloting area, but had no choice of altemate routes to ayoid the humps. In addition, staff has receiyed comments that many residents are adversely impacted by traffic calming devices and should be allowed to yote on any NTS issue. In the current case, an all-way-stop was proposed at the intersection of2l" Avenue SW and SW 304"' Street and a speed hump was proposed on 21" A yenue SW between SW 305"' Street and SW 3071h Street. Staff included in the balloting all areas accessed from the north and west legs ofthe intersection of21" Ayenue SW and SW 304"' Street. Residents of these areas would haye to trayerse through the intersection that was being conyerted from a two-way stop to an all-way stop, or the speed hump on 21" Avenue SW if driyers avoided the all-way stop by using SW 305"' Street and 23ro Ayenue SW. The measure failed. At a follow-up public meeting to discuss the ballot results and any next steps, objections were raised by many citizens about the balloting area. They reasoned that the residents whose sole access was the west leg of the intersection already had to stop at stop signs because SW 3041h Street is already stop-controlled. It is their position that these residents would have encountered no increase in delay due to conyersion of the intersection from two- way stop control to all-way stop control. Therefore, they reasoned that these residents should not have been included in the balloting area. Subsequently, staff has determined that the ballot measure would haye passed if the policy were interpreted in this manner. Another permutation would haye also excluded sole access yoters on the north leg of the intersection, which would haye resulted in a tie on the ballot measure. ALTERNATIVES In 1998 and 1999, The Twin LakeslBrigadoon Traffic Calming Task Force also considered the issue ofballoting area, which resulted in several revisions to the NTS policy. However, no consensus was reached on revising the balloting area, therefore, no recommendation to change it was made. Concepts that were considered at that time included the following: ~ L Reverting to the previous 600-foot policy without sole access considerations; 2. Allowing eyeryone within 600 feet of any proposed device to yote on the entire "package" of improvements. Currently, each proposed device has its own balloting area. Those on one end of a project do not necessarily vote on deyices on the other end of the project. 3. Allowing everyone impacted by the proposal to yote on each device. Defining those impacted can be challenging. A limited focus may result in the existing "sole source ofaccess"policy, whereas a broader view may include all areas bounded by arterials. For the latter, the balloting area in this case would include all areas west of I" A yenue S and north of SW Dash Point Road. 4. Maintaining the existing policy, further defining sole source of access to explicitly include those locations where intersection control on any leg ofthe intersection is revised. For example, in this case, a proposed all-way stop could significantly impact the safe operation of the intersection (either adversely or beneficially) and those impacted by a potential change in the safety of the intersection could argue that they should be allowed to vote on it; 5. Maintaining the existing policy, further defming sole source of access to explicitly exclude those locations where the intersection control on a given leg of the intersection is not changed. USE OF SPEED TABLES Another topic for potential revision to the NTS policy is the use of speed tables as a substitute for speed humps on principal collectors. City Council has previously approved the use of speed tables in lieu of speed humps on principal collectors in 25 mph speed zones. Current policy prohibits the use of traffic calming devices on arterials and principal collectors. RECOMMENDATION Staff requests the Land Use/fransportation Committee forward the following recommendations to the City Council for the July 16, 2002 Consent Agenda: Alt~¡h"live4 lOr dermIng dlc ballotj¡,g a..~a> fm NTS projects; and ~ ðIr 2. Allowing the use of speed tables on principal collectors with posted speed limits of 25 mph. Proj~t F;l, D'yF;¡, k,~utc\2002\NTS polky revi,;o",,"'" MEETING DATE: July 16,2002 ITEM# y~) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: 2001/2002 Capital Improvement Project - Lakota Park - Additional Field Lighting to Soccer Field CATEGORY: BUDGET IMPACT: ~ CONSENT 0 RESOLUTION 0 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ A TT ACHMENTS: Committee Action Form dated April 24, 2002; 2001/2002 Capital Improvement Project - Lakota Park - Additional Field Lighting to Soccer Field. SUMMARY/BACKGROUND: As part of the 2001/2002 Budget Process, Council approyed $75,000 to improye the field lighting of the all weather soccer field at Lakota Park. The field lights at Lakota Park were originally installed in 1978. The field lights that serve the soccer field proyide an insufficient amount of illumination to the playing field for the player's safety during evening practices and games. The project scope is to install two additional light poles to properly illuminate the field to the industry's light level standard for evening practices and games. CITY COUNCIL COMMITTEE RECOMMENDATION: Motion approval to publicly advertise the Lakota Park Field Lighting Repair project for the public bid process and forward to full Council for consideration at its May 21, 2002 meeting. PROPOSED MOTION: "I move approval of the 2001/2002 Capital Improvement Project - Lakota Park - Additional Field Lighting to Soccer Field as presented". CITY MANAGER APPROVAL: ~.. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES MEMORANDUM Date: June 28, 2002 To: PRHSPS Council Committee Jon Jainga, Parks Planning and Deyelopment Manager~ David M y, nager UU From: Via: Subject: 2001 /2002 Ca ital Improvement Project Lakota Park Soccer Field Lighting Repair Project Back!!round: As part of the 2001/2002 Budget process, Council approved $75,000 for the Lakota Park Soccer Field Lighting Repair Project. The soccer field lights at Lakota Park were originally installed in 1978. The lights are in great need of repair and improyement to proyide the appropriate amount of foot-candles to the playing field for the player's safety during eyening practices and games. This repair project would greatly improye and update the soccer field lighting at Lakota Park. The Project scope consist of the construction and installation of two additional sports field lighting systems at Lakota Park Soccer Field for eyening practices and games. The additional lighting system shall consist of 18 luminaires to be mounted on 2 steel poles. May 21,2002, City Council approyal to publicly advertise the Lakota Park Field Lighting Repair project for the public bid process. June 8, 2002, Staff publicly advertised the request for bids for the Lakota Park Additional Soccer Field Lighting project. The city received bid submittals through June 28, 2002. June 28, 2002, five bids were submitted. Staff opened and read the five bids aloud at City Hall. The following is a list of the five bids, which includes the contractor's name and their total bid amount (total bid amount includes Washington State Sales Tax). 1. JR Electric, Kent, W A 2. Rakoz Electric, Chehalis, W A 3. Totem Electric, Tacoma, W A 4. Duchess Construction, Milton, W A 5. T.Miller Construction, Auburn, W A $69,759.16 $65,576.26 $59,296.00 $52,729.38 $51,571.20 All bids submitted are within the budgeted project amount. T.Miller Construction of Auburn, W A, is the lowest responsive, responsible bidder. Committee Recommendation: Motion to recommend to Council a "do pass" to accept T.Miller Construction of Auburn, W A., total bid amount 0[$51,571.20, which includes Washington State Sales Tax, a project contingency of $23,428.80, and to place this item before Council on July 16, 2002. f:;-~cu-:ÆD Committee Member MEETING DATE: July 16, 2002 ITEM# "ILl h'} CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: King County Forward Thrust PoollKenneth Jones Pool CATEGORY: BUDGET IMPACT: ~ D D CONSENT RESOLUTION CITY COUNCIL BUSINESS 0 ORDINANCE D PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Committee Action Form dated July 8, 2002; King County Thrust PoollKenneth Jones Pool SUMMARY/BACKGROUND: King County is estimating a $50 million budget shortfall in their current Expense Fund for 2003 with an additional $25- $30 million shortfall in each of the following two years. The County Executiye appointed a Parks Task Force charged with recommending how the King County Parks System should be owned, operated and funded in the future and how to eliminate the reliance of these parks anffacilities on the County's current Expense funds. On June 12, the Task Force submitted to the County Executiye recommendations for stabilizing the funding base for operations of the Kingt County Park and Recreation System. Included in the recommendations is for the County to divest itself of all in-city facilities. This strategy includes the transfer of all King County pools located within city limits to the local municipality. There are 10 of the County's 15 local pools inside cities. The impact to Federal Way is the King County Forward Thrust Pool known as the Kenneth Jones Pool. The Kenneth Jones Pool is located on property owned by the Federal Way School District at the Federal Way High School Campus. The pool was built in 1970 and the County has a 40-year lease with the district. King County coordinated a meeting in May with staff from the Federa] Way Schoo] District and with city staff to talk about the cost to operate the King County Federal Way Pool and alternatives the County is exploring to keep the pool open in the short term. King County staff specifically wanted to inquire whether the City and/or the School District is interested in the possibility of accepting transfer of the pool's ownership. Conclusion King County is likely to close the Kenneth Jones Pool by the end of the year if transfer is not accepted. Federal Way School District has indicated it is not interested in accepting the pool. Operating subsidy is likely between $250K-$400K. Capital cost is likely, the amount necessary for Kenneth Jones Pool unknown at this time. CITY COUNCIL COMMITTEE RECOMMENDATION: Move Option 2 to direct the City Manager to continue discussion with King County and provide funding alternatiyes for the transfer of the Kenneth Jones Pool as part of the city's 2003/2004 Biennium Budget proposal for Council consideration, at the Council's July 16th meeting. PROPOSED MOTION: "I moye approyal of the King County Forward Thrust Pool/Kenneth Jones Pool as presented". CITY MANAGER APPROVAL: (5N\ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ~ APPROVED ~ DENIED ~ TABLEDillEFERRED/NO ACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1sT reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 5.B CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES MEMORANDUM DATE: TO: VIA: FROM: Subject: - iL--- The purpose of this memorandum is to provide background information to the Council on the status of King County's proposed reductions in park services and to seek Council's interest in considering the transfer of the King County Forward 11uust Pool located within the City of Federal Way. Back2round King County is estimating a $50 million budget shortfall in their Current Expense Fund for 2003 with an additional $25 - $30 million shortfall in each of the following two years- The County Executive appointed a Parks Task Force charged with recommending how the King County Park System should be owned, operated and funded in the future and how to eliminate the reliance of these parks and facilities on the County's Current Expense funds. On June 12, the Task Force submitted to the County Executive recommendations for stabilizing the funding base for operations of the King County Park and Recteation System. Included in the recommendations is for the County to divest itself of all in-city facilities. This strategy includes the transfer of all King County pools located within city limits to the local municipality. There are 10 of the County's 15 local pools inside cities. The impact to Federal Way is the King County Forward Thrust Pool known as the Kenneth Jones Pool. The Kenneth Jones Pool is located on property owned by the Federal Way School District at the Federal Way High School campus. The pool was built in 1970 and the County has a 40-year lease with the district. King County coordinated a meeting in May with staff from the Federal Way School District and with city staff to talk about the cost to operate the King County Federal Way Pool and alternatives the County is exploring to keep the pool open in the short term. King County staff specifically wanted to inquire whether the City andlor the School District is interested in the possibility of accepting transfer of the pool's ownership. Kenneth Jones Pool ODeration Costs Based on data provided by King County, the following sunnnarizes the operating costs and revenues for the Kenneth Jones Pool for 2001: Y2001 Kenneth Jones Pool ExDenses $674,477 Revenues 231,750 Subsidv 442,727 % Fee recoverv 34% 2001 Attendance 79148 Staff 2.5FfE/10 Part-time These figures are significantly more than the pool's 2000 expenditures of$322,391 and revenues of $164,318 that was provided to the City previously. Because of the difference, Staff requested data to back up the new expenditure and revenue numbers, but due to the way the County tracts costs, they were only able to provide a summary of direct costs of $410,257 and the remaining amount is their estimate fot facility maintenance and administrative support and overhead which are accounted for centrally and allocated to individual facilities. Revenues are earned from instruction courses, rentals, drop in, concessions and other miscellaneous activities. Since the data from King County is a mixture of actual operating cost and other estimated charges, staff also collected cost information from other cities who have assumed Forward 11uust Pools in the past few years to provide a comparison and a range of the operating costs. The following table summarizes this information. This chart also includes each city's capital investment since assuming ownership for both deferred maintenance projects and enhancements of the respective pools as of 2001. b-.J- ISSAOUAH BELLEVUE SHORELINE Year Transferred 95 96 97 *TermslKC One time 450,000 558,000 563,600 fundin2 2000 Exnenses 791,000 850,000 401,434 2000 Revenues 466,000 355,000 182596 Subsidv 325,000 495,000 218838 % Fee Recovery 59% 41% 47% 2000 Attendance 204,000 144,336 97,199 (Year) Capital to Date I million 2-3 million 1.7 million Average annual capital investment 143K 330K-500k 340K Staff 6FfE/20+ Part-Time 8FfE/30 Part-time 4FfE/20+ Part-time POOL OPERATION COST COMPARISONS Terms of transfer Issaquah - King County agreed to $90,000 for 5 years for a total of $450,000 and $125,000 in capital repairs. Bellevue - King County agreed to pay the City $139,500 per year for 4 years ($558,000). King County also agreed to pay $300,000 pet year for 4 years toward the construction of a wann water therapy pool ($1,200,000). Shoreline - King County agreed to pay city $140,900 for four years ($563,600) and $150,000 in capital repairs. . Conclusion King County is likely to close the Kenneth Jones Pool by the end of the year if transfer is not accepted. Federal Way School District has indicated it is not interested in accepting the pool. Operating subsidy is likely between $250K - $400K Capital cost is likely, the amount necessary for Kenneth Jones Pool unknown at this time. Outions for Council to consider Option I: Direct the City Manager to inform King County that the City is not interested in considering the transfer of the Kenneth Jones Pool. Option 2: Direct the City Manager to continue discussion with King County and provide funding .alternatives for the transfet of the Kenneth Jones Pool as part of the city's 200312004 Biennium Budget ptOposal for Council consideration. Committee Recommendation Move Option >-to the Councils July 16~ meeting on the consent agenda for approval. APPROVAL OF COMMITTEE REPORT: ~ /¿//~ Þ&: U Eß:> Committee Member Committee Member ß-2 MEETING DATE: July 16, 2002 ITEM# JL (i) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Family Fest Memorandum of Understanding CATEGORY: BUDGET IMPACT: [8J CONSENT D RESOLUTION D CITY COUNCIL BUSINESS D ORDINANCE D PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Committee Action Fonn dated July 8, 2002; Family Fest Memorandum of Understanding SUMMARY/BACKGROUND: Family Fest is scheduled the weekend of August 23, 24 and 25, 2002. The eyent will take place at Steel Lake Park, on the beach side of the park and the soccer field will be used for parking. A copy of the 2002 Memorandum of Understanding and Exhibits A and B are attached for your review. Attachment B describes the 2002 Family Fest risk management requirements. CITY COUNCIL COMMITTEE RECOMMENDATION: Motion to authorize the City Manager to execute the 2002 Family Fest Memorandum of Understanding between the City of Federal Way Community Council and forward to full Council on July 16,2002 with a "do pass" recommendation. PROPOSED MOTION: "1 moye approval of the Family Fest Memorandum of Understanding as presented". CITY MANAGER APPROVAL: \jN\" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED D TABLED/DEFERRED/NO ACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 5.C PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT MEMORANDUM DATE: July 8, 2002 To: Parks, Recreation, Human Services & Public Safety Council Committee Kurt Reuter, Acting Director.:~ f ' David M~ana~ Family Fest Memorandum of Understanding From: Via: Subject Back!!round Family Fest is scheduled the weekend of August 23, 24 and 25, 2002. As in the past, the eyent will take place at Steel Lake Park, on the beach side of the park and the soccer field will be used for parking. A copy of the 2002 Memorandum of Understanding and Exhibits A and B are attached for your review. Attachment B describes the 2002 Family Fest risk management requirements. Committee Recommendation Motion to authorize the City Manager to execute the 2002 Family Fest Memorandum of Understanding between the City and Federal Way Community Council and forward to full Council on July 16, 2002, with a "do pass" recommendation. . h ./ [:\(CUs.Þb ~mmittee Member C-l Memorandum of Understanding Family Fest 2002 City of Federal Way and Federal Way Community Council THIS MEMORANDUM OF UNDERSTANDING (MOU), dated effectiye this 1" day of August 2002, defines the respectiye responsibilities of the City ofFederal Way ("City") and the Federal Way Community Council ("FWCC") in connection with the 2002 Family Fest eyent. Recitals: A- B. C. The FWCC, through the Family Fest Committee, produces an annual outdoor event, known as Family Fest, in Steel Lake Park, Federal Way, Washington ("Event"). The Event includes a parade, food and craft vendors, performances and activities over a three (3) day period, August 23, 24 and 25, 2002; The City has formally adopted the Event as an official City-sponsored event pursuant to Resolution No. 94-166 benefiting the citizens of Federal Way; and The Family Fest Committee will serve as the producer of the Eyent. The City will proyide the location and assist with City services as outlined in this MOD. NOW, THEREFORE, the parties agree as follows: I. City Responsibilities. The City agrees as follows: 1. The City will provide staff support to set up the Steel Lake Park stage and canopies; 2. The City will waive the Special Events Permit fee for use of Steel Lake Park facilities; 3. As a City-sponsored event the city will waiye application fees for a temporary business license, temporary sign permit and electrical pennit; 4. As a City-sponsored event, Family Fest organizers and FWCC will be coyered under the City's insurance program; 5. The City will provide use of currently ayailable and owned outdoor stage, bleachers, canopies, portable sound system, flatbed utility trailer, tow vehicle and generator at Steel Lake Park during the Eyent; 6. The City will proyide maintenance support for site preparation, and logistical support and cleanup as outlined in the document entitled "2002 Projected Family Fest Support," attached hereto as Exhibit "A" and incorporated by 1 C:-L. II. this reference. FWCC Responsibilities. The FWCC shall: 1. Screen all yendors, displayers and other groups participating ("Vendors") for required pennits, required executed Vendor Participation Agreement, and proof of insurance coverage as outlined in the document titled "Insurance Requirements for Family Fest," attached hereto as exhibit "B" and incorporated by this reference. In addition, all food yendors or other food handlers are required to obtain Health Department pennits. FWCC shall proyide to Kurt Reuter, Parks Maintenance Superintendent, by August 16, 2002, a list of all pennitted yendors for inclusion in the Event. Without such certificates, a Vendor may not participate in the Event; 2. Ensure that the City of Federal Way is-named as additional insured on all Vendor certificates of insurance. Copies of all insurance certificates will be proyided to the City liaison, Kurt Reuter, Parks Maintenance Superintendent, by August 16,2002, for inclusion in the Event. Without such certificates a Vendor may not participate in the Event; 3. Once a Vendor has provided all necessary permits, waivers and insurance, FWCC shall proyide the Vendor with identification (such as a sign to display in booth) indicating compliance with such requirements. FWCC shall ensure that such identification shall be displayed at all times during the Eyent; 4. Provide a detailed site plan and final time line of the Event by August 16, 2002, to the City liaison, Kurt Reuter, Parks Maintenance Superintendent; 5. Proyide logo identification on all marketing materials developed to promote the Eyent; 6. Provide booth space at the Event for promotion and sale of products by the City of Federal Way's Parks, Recreation and Cultural Services Department; 7. Provide volunteer assistance in repairing any damage to Steel Lake Park and Steel Lake Annex that may occur during the Event; 8. FWCC agrees to indemnity and hold the City, its elected officials, officers, employees, agents, and volunteers harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their respectiye agents, licensees, or representatives, arising from, resulting ITom, or connected with this MOU to the extent caused by the negligent acts, errors or omissions of the FWCC, its partners, officers, shareholders, agents, employees, invitees, or yolunteers, or by FWCC's breach of this MOU. FWCC waiyes any immunity that may be granted to it under the Washington 2 C-5 State Industrial Insurance Act, Title 51 RCW. FWCC's indemnification shall not be limited in any way by any limitation of the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. This MOD contains the obligations of both parties for Family Fest and may not be changed or modified except by written agreement by both parties. Dayid Moseley, City Manager P. O. Box 9718 33530 - 1st Way South Federal Way, WA 98063-9718 APPROVED AS TO FORM: City Attorney, Bob Sterbank ATTEST: City Clerk, N. Christine Green, CMC Stephen Percival, President Federal Way Community Council C-/..f EXHIBIT A 2002 PROJECTED F AMIL Y FEST SUPPORT PermitslRentals an-Kind Value) 'Waiver of Special Eyents Permit Stage and Canopy Rental (based on commercial rental rate) '*Liability Insurance Generator (s) Portable Sound System ($100_00 per day) Canopies: 1- 10 x 10 for FWCC information booth 1- 10 x 20 for main stage changing room 1- 10 x 10 for Beach Stage 1- 10 x IS for VIP Parade Viewing Area 1- 10 x 10 for Sound Technician $ 800.00 $ 3,000.00 $ 2,500.00 $ 100.00 $ 300.00 $ 500.00 Temporary Business License Electrical Permit Temporary Sign Permit Total $ 25.00 $ 130.00 $ 30_00 $ 7,385.00 *Based on using a part of the park (we do not haye a fee structure in place for using the whole park). "Currently under City insurance, with a $5,000 deductible. Materials & Supplies an-Kind) Garbage bagslRestroom supplies Wetting agent for soccer field Miscellaneous supplies Total $ 200.00 $ 130.00 $ 400.00 $ 730.00 Staff Support an-Kind Value) Pre-Event Site Preparation Relocate bleachers and tables Erect barricades and snow fencing (120 feet offencing) Paint sprinkler heads and identifY water lines Deliyer stage, canopies and portable sound system Setup of stage and canopies Assist carnival yehicles on-site and setup Deliyer generator, set out garbage containers 4 people, 4 hours 2 people, 6 hours 4 people, 8 hours 3 people, 6 hours 8 people, 16 hours 2 people, 6 hours 2 people, 3 hours 40 hours full-time @ $27.00fhour '" 60 hours part-time @$12.l0fhour'" 100 hours Total: $ 1080.00 $ 726.00 $ 1,806.00 Event Support Friday: Monitor park, garbage pick-up 11:30 a.m.-lO:OO p.m. 4 people, 10 hours &S 4 EXHIBIT A (Continued) Saturday: Assist with yendors on and off fields, monitor park, garbage pick-up 7:00 a.m.-3:30 p.m. 1:30 p.m.-1O:00 p.m. Oeliyer/set up tables and chairs on flatbed trailer for Parade Reviewing Stand Sunday: Monitor park, garbage pick-up, assist vendors off fields, take down canopies 11:00 a.m.-8:00 p.m. 94 hours full-time @ $27.00/hour'" 50 hours part-time @ $12.1 O/hour ... 144 hours Total Post~Event Take down stage Park clean-up Return bleachers and tables Return stage and any other equipment 48 hours full-time @ $27_00 /hour'" 32 hours part-time @ $12.1 O/hour ... 80 hours Total Administration Parks Maintenance Superintendent, 40/hr. X $46.00 ... Total 4 people, 8 hours 4 people, 8 hours 2 people, 2 hours 4 people, 9 hours $2,538.00 $ 605.00 $3,143.00 10 people, 2 hours 4 people, 8 hours 4 people, 4 hours 4 people, 3 hours $1,296.00 $ 387.20 $1,683.20 $ 1,840.00 ... (Hourly pay rates are based on average wage for superintendent, full time, and temporary seasonal maintenance workers. Benefit costs of28% for full time and 10% for temporary staff are also included.) Loss of Revenue Picnics (at capacity) Tournaments (at capacity) Total Total In-Kind Total Lost Revenne GRAND TOTAL: Other Impacts to the City: 7 days lost use of Steel Lake soccer fields 4 days lost use of Steel Lake softball fields Compaction damage of park turf and soccer field Utilities (water and power consumption) for 4 days c-~ 5 $ 900.00 $ 390.00 $1,290.00 $16,587.20 $ 1.290.00 $17,877.20 EXIllBIT B City of Federal Way Risk Management Division Insurance Requirements for Family Fest 2002 Insurance Requirements for contracted yendor or booth participants at Family Fest are as follows: TYPE OF ACTIVITY AND EXPLANATION INSURANCE REQUIRED 1. Non-profit, infonnation only booth. No insurance needed. Mutual indemnity clause only. 2. Non-profit and/or service club sales, game or No insurance needed. Mutual indemnity exhibit booth, NO FOOD. This category clause only. includes home based craft sellers, entertainers contracted on a flat fee basis to provide music, magic shows, Velcro tunnel, gyro-tron and the like. 3. Non-profit and/or service club FOOD $2,000,000 combined single limit general BOOTH. liability, products liability and personal & bodily injury insurance required. 4. Commercial sales booth. $2,000,000 combined single limit general liability, and personal & bodily injury insurance required- 5. Exceptional oyernight use of park facilities as $2,000,000 combined single limit general approyed by the Director of Parks, Recreation liability, and personal & bodily injury and Cultural Services. insurance required. Ifliquor will be served, additional insurance will be required. 6. Commercial FOOD BOOm or trailer. $2,000,000 combined single limit general I. Limited and/or retail food classification. liability, products liability and personal & These are commercial food exhibitors that do bodily injury insurance required. not utilize a complete kitchen; they sell a small number of specialty items, the potential health risk to the public is low, the opportunity for human or bacterial contamination is limited, i_e., popcorn, snow cones, cotton candy, prepackaged frozen ice cream. 2. Regular food service classification. These are commercial food exhibitors that utilize a complete kitchen; a full menu is available, $2,000,000 combined single limit general food items may be prepared on site; the liability, products liability and personal & potential health risk to the public could pe bodily injury insurance required. serious or dangerous if the foods were improperly prepared; it involves the preparation of potentially hazardous foods, i.e., dairy products, meat, fish, cooked yegetables, etc. 7. Commercial game booth or eyent, Le., $2,000,000 combined single limit general carnival type games of change. This category liability, products liability and personal & includes any ANIMAL rides, petting zoo, bodily injury insurance required. pony ride, llama ride and the like 6 C:-1 Insurance Requirements for Family Fest (continued) TYPE OF ACTIVITY AND EXPLANATION INSURANCE REQUIRED 8- Commercial rides, i.e., carnival rides, $5,000,000 combined single limit general including helicopter rides, tethered balloon liability, products liability and personal & rides, bungee seats and the like. bodily injury insurance preferred, minimum of $2,000,000 required. Other specialized insurance may be required in addition. NOTE: It is understood that at the discretion of the Management Services Director, based on his/her lmowledge of the events and activities and risks involved, and based upon the above guidelines, increased levels of insurance may be required for a particular activity or event. All insurance certificates shall show the City of Federal Way named as additional insured as insurance coverage pertains to the activities described above. C:-ì 7 MEETING DATE: July 16,2002 ITEM# lLtj) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Target Corporation GrantIDonation Award CATEGORY: BUDGET IMPACT: [8:J CONSENT 0 RESOLUTION 0 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Parks, Recreation, Human Services & Public Safety Council Committee Memo on the Target Corporation GrantIDonation Award SUMMARYIBACKGROUND: The Target Corporation's Assets protection Diyision has donated more than $1 million dollars to law enforcement agencies throughout the country. On ArpillO, 2002, the Federal Way Police Department was awarded a donation of $400.00 dollars from the Target Corporation to be used toward the purchase of a HP Printer Scanner Copier Fax combo deyice. One of our Sea- Tac Mall contract officers, Thaddeus Hodge, submitted the original application for this donation. Only two police departments in our region, Bellevue and Federal Way, were selected this year to receive this award. Officer Hodge and Lt. Chris Nonnan accepted this monetary award on June 17,2002 at the Mervyns department store at Sea-Tac Mall. Mervyns is a subsidiary corporation of the Target Comanpy. This donation is in the fonD of a business check and becomes yoid after 90 days, from May 9, 2002. This award/donation can be used to obtain the required equipment and facilitate some of the general operations of the contract officers at the Sea-Tac Mall Office. CITY COUNCIL COMMITTEE RECOMMENDATION: Authorize the Public Safety Department to accept the donation of $400.00 from the Target Corporation to be used toward the purchase of a HP Printer Scanner Copier Fax combo device. PROPOSED MOTION: I move approval of Target Corporation GrantIDonation Award. CITY MANAGER APPROVAL: ..~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/1 0/2001 5.E FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY Date: June 18, 2002 To: Parks, Recreation, Human Services & Public Safety Council Committee Anne Kirkpatrick, Chief of policeO Co 1¿ David ~nager Target Corporation Grant/Donation Award From: Via: Subject: Receiyed Donation: The Target Corporation's Assets Protection Diyision has donated more than $1 million dollars to law enforcement agencies throughout the country. On April 10, 2002, the Federal Way Police Department was awarded a donation of $400.00 dollars from the Target Corporation to be used toward the purchase of a HP Printer Scanner Copier Fax combo deyice. One of our Sea-Tac Mall contract officers, Thaddeus Hodge, submitted the original application for this donation. Only two police departments in our region, Bellevue and Federal Way, were selected this year to receive this award. Officer Hodge and Lieutenant Chris Norman accepted this monetary award on June 17,2002 at the Mervyns department store at Sea- Tac mall. Mervyns is a subsidiary corporation of the Target company. This donation is in the form ofa business check and becomes yoid after 90 days, from May 9, 2002. This award/donation can be used to obtain the required equipment and facilitate some of the general operations ofthe contract officers at the Sea-Tac Mall office. We respectfully request the Public Safety committee accept this generous donation on behalf of the Police Department. Committee Recommendation: Authorize the Public Safety Department to accept the donation of $400.00 from the Target Corporation to be used toward the purchase of a HP Printer Scanner Copier Fax combo deyice, and forward to full Council for approval at the July 16,2002 Council meeting. APPROVAL OF COMMITTEE REPORT: ~ ~ ~d'<--- ð~-.r C~ittee ChaO - G-l 1/lcamden/agenda/O211O2/1nfo-PSO veh;cles to Dodge Inrep;ds.doc MEETING DATE: July 16, 2002 ITEM# 1['(1<) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Federal Equitable Sharing Agreement CATEGORY: BUDGET IMPACT: I2$J CONSENT D RESOLUTION D CITY COUNCIL BUSINESS 0 ORDINANCE D PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Coutingency Req'd: $ $ $ ATTACHMENTS: Parks, Recreation, Human Services & Public Safety Council Committee Memo on the Federal Equitable Sharing Agreement and the Federal Equitable Sharing Agreement. SUMMARY/BACKGROUND: The existing three-year Federal Equitable Sharing (FESA) is due to expire on September 30,2002. In order for the Federal Way Department of Public Safety to continue to receiye federal funds from joint drug operations with the federal agencies (FBI or DEA), a new three-year agreemtne must be executed. This is applicable to all local, county, and state police agencies that want to share cash or property proceeds. The U.S. Department of Justice gives local, county, and state agencies until October I, 2002 to execute the agreement. Federal funds can be used in a yariety of ways such as to enhance future inyestigations to purchase equimpent and training. There are tremendous benefits to the City for haying a yalid FESA agreement in palce. Over the past three years, our agency has received federally forfeited funds on joint operations with the federal government and expects to continue sharing proceeds ITom joint operations. The sharing of assets with the federal goyernment will enhance the police department's ability to inyestigate narcotic related crimes. Start-up Costs: There are no costs to the City for entering into this agreement. CITY COUNCIL COMMITTEE RECOMMENDATION: Motion to approve the three-year Federal Equitable Shanng Agreemtne with the U.S. Department of Justice. PROPOSED MOTION: "I move approval ofthe Federal Equitable Sharing Agreement with the U.S. Department of Justice." CITY MANAGER APPROVAL: .0 m Ou -yrJ\ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED COUNCIL BILL # 0 DENIED 0 TABLEDIDEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 5.J City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY Date: July 08, 2002 To: Parks, Recreation, Human Services & Public Safety Council Committee From: Via: Anne Kirkpat~ick, Chief of Police Q, ¿ It > Dayid Mo~nager . Federal EqUita~ ~har~g Agreement Subject: Back2;round: The existing three-year Federal Equitable Sharing (FESA) is due to expire on September 30, 2002, In order for the Federal Way Department of Public Safety to continue to receive federal funds from joint drug operations with the federal agencies (FBI or DEA), a new three-year agreement must be executed, This is applicable to all local, county, and state police agencies that want to share cash or property proceeds, The U,S. Department of Justice giyes local, county, and state agencies until October 1,2002 to execute the agreement. Federal funds can be used for yariety of ways such as to enhance future inyestigations to purchase equipment and training. There are tremendous benefits to the City for haying a valid FESA agreement in place. Over the past three years, our agency has received federally forfeited funds on joint operations with the federal goyernment and expects to continue sharing proceeds from joint operation. The sharing of assets with the federal government will enhance the police department's ability to inyestigate narcotic related crimes. Start-up Costs: There are no costs to the City for entering into this agreement. Committee Recommendation~c.DMMF-NUIV? ,#lI 1/ :>-àV Y ?->-ff Motion to approve the three-year Federal Equitable Sharing Agreement with the u.~epartmentof Justice and forward to full Council for consideration at its July 16, 2002 meeting. ?A!? ~\t Þ ID Committee Member 3-J- ~ll~~j1~~~~~3:Wf~J\i,,_~ ~ir~1b~'ðft~m1~1~t;!~~~~tm--- Federal Equitable Sharing Agreement i-'~ Law Enforcement Agency: FélJe/lI1L WAr /Jel'T. of Pvit.ic SF/rEf',! rsf Police Department 0 Prosecutor's Office 0 Sheriff's OfficelDepartment 0 Other 0 Check if New Participant 0 Task Force' Contact Person: BRA--IJ ¡J"...s:c,.}/ ~rr,/ OIIs:E-mail Address: g-'blMl- tVJLS.-/4)CJ: R!iJ>z¡J!"'--¿"A¥- wJ1- Mailing Address: 3ljoo8 (Stt<et) qTHAVi: S FEI\ElùIl W/I.'1 (City) WA (5...",) q Aooß (Zip Code) Telephone Number: (~5""3)t:,t,I-'It.rTL Fax Number: (~.3 ) ¿,¿,/ ... '68S- Agency Fiscal Year Ends on: O£CEmBEI2-- 31 (Month/Day) NCIC/ORlfTracking No.: WAØIì~bØØ This Fedetal Equitable Sharing Agreement entered into among (I ) the Fedetal Government, (2) the above-stated law enforcement 'agency, and (3) the governing body sets forth the tequiremenis for panicipation in the fedetal equitable sharing program and the resnictions upon the use of fedetally forfeited cash, property, proceeds, and any interest earned thereon, which ate equitably-shared with panicipating law enforcement agencies, By their signatures, the panies agree that they will be bound by the statutes and guidelines that regulate shared assets and the following requirements for participation in the fedetal equitable sharing program. 1. Submission. The Fedetal Equitable Sharing Agreement and the Federal Annual Certification Report must be submitted to Imth the Department of Justice and the Department of the Treasury with a copy provided to the U.S, Attorney in the disnict in which the recipient law enforcement agency is located, in accordance with the insttuctions received from the respective departments or as outlined in their equitable sharing guidelines. U.S. Department of Justice/ACA Program lOth and Constitution Avenues, NW Criminal DivisionlAFMLS Bond Building, Tenth Floor Washington, D.c. 20530 Fax: (202) 616-1344 Executive Office for Asset Forfeiture U.S, Department of the Treasury 740 15th Street. NW, Suite 700 Washington, D.C. 20220 E-mail address: treas.aca@teoaf.treas.gov Fax: (202) 622-9610 2. Signatories. This agreement must be signed by the head (or authorized representative) of the law enforcement agency and the head (or authorized representative) of the governing body. Receipt of the signed agreement is a prerequisite to receiving any equitably-shared cash, property, or praceeds. 3. Uses. Any shared asset shall be used for law enforcement purposes in accordance with the statutes and guidelines that govern equitable sharing, and as specified in the equitable sharing request (either a DAG-71 or a TD F 92-22.46) submitted by the requesting agency. 4. Transfers. Before the undersigned law enforcement agency transfers cash, property, or proceeds to other law enforcement agencies, it must verify rust that the receiving agency has a current and valid Fedetal Equitable Sharing Agreement on file with both the Department of Justice and the Department of the Treasury, If there is no agreement on file, the undersigned law enforcement agency must obtain one from the receiving agency, and forward it to the Department of Justice and tho Department of the Treasury as in item I. A list of recipients, their addresses, and the amount transferred must be attached 10 the Federal Annual Certification Report. . TL-. 1 Attach lis! of member agencies with their addresses and indicate lead agency- ,.,. 'c',n "C . '.' ",..;" ., -.c: ". . ..' 5. ..Jrttert!~Lè.oíîtrols. . The parties agree to account sepa~tCly for fed~ral equitable sharing funds received from the DeP'~iiIDè'nì ¡;{:: . Jusiice and ihe-Depanrnent ofilieTre.sury. FUridsfrOiiist3te-¡¡¡\ðl<fcalfoifeìtliìeSand other sources niUSt not be commingled with- federal equitable sharing funds. The recipient agency shall establish a separate revenue account or accounting code fot state, local. Department of Justice, and the Depanment of the Treasury forfeitUre funds. Interest income generated must be accounted for in the appropriate federal forfeitliìe fund account. The parties agree that such accounting will be subject to the standard accounting requirements and practices employed for other such public monies as supplemented by requirements set forth in the current edition of the Department of Justice's A Guide co Equitable Sharing of Federally Forfeited Property for State and Local Low Enforcement Agencies (Justice Guide). and the Department of the Treasury's Guide to EquitableSharingfor Foreign ÛJuntriesand Federal. State. and Local Low Enforcement Agencies (Treasury Guide). The accounting of shared funds must be submitted in the fonnat shown on the Annual Certification Report contained in both the Justice and Treasury Guides. ¡, The misuse or misapplication of shared resources or the supplantation of existing resources with shared assets is prohibited. Failure to comply with any provision of this agreement shall subject the recipient agency to the sanctions stipulated in the current edition of the Justice or Treasury Guides, depending on the source of the funds or property. . 6. Federal Annual Certification Report. The recipient agency shall submit an Annual Certification Report to the Department of Justice and the Department of the Treasury (at the addresses shown in item I) and a copy to the U.S. Attorney in the district in which the recipient agency is located. The certification must be submitted in accordance with the insttuctions received from the respective departments or as outlined in the Justice or Treasury Guides. Receipt o/the certification report is a prerequisite to receiving any equitably-shared cash, property, or proceeds. . 7. Audit Report. Audits will be conducted as provided by the Single Audit Act Amendments ofl996 and OMB Circular A-133. The Department of Justice and the Department of the Treasury reserve the right to conduct periodic random audits- 8a. During the past 3 years, has your agency been found in violation of, or entered into a settlement agrèement pursuant to, any nondiscrimination law in federal or state court, or before an administrative agency? 0 Yes ~ No (If you answered yes, attach rClevant infonnation. See insttuctions.) 8b. Are there pending in a federal or state court, or before any federal or state administratiye agency. proceedings against your agency alleging discrimination? øYes ONo' (If you answered yes, attach relevant infonnation. See insttuctions.) The undersigned certify that the recipient agency is in compliance with the nondiscrimination requirements of the following laws and their Department of Justice implementing tegulations: Title VI of the Civil Rights Act of 1964 (42 U.S.c. § 2000d et seq.), Title IX of the Education Amendments of 1972 (20 U.S_c. § 1681 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.c. § 794), and the Age Discrimination Act of 1975 (42 U.S.c. § 6101 et seq.), which prohibit discrimination on the basis of race, color. national origin, disability, or age in any federally assisted program or activity, or on the basis of sex in any federally assisted education program or activity. Under penalty of peIjury, the undersigned officials certify that the recipient state or local law enfotcement agency is in compliance with the provisions of the Justice and/or Treasury Guides and the National Code of Professional Conduct for Asset Forfeitliìe. Name(lrintorry¡;;-,~' , Governing Body Head or Aulhonzed Repres.-nta¡ive )al< Name (Ptint or Type) Date \.aw Enforcement Agency Head or Authorized Repr..e",alive (SignalUre) \~ignalure) ~---- Title (Print or Tj'pe) Title (Prin!~' Type) A~OVE~RM : . Bob ~ , ~fli 'Ã't'fBP¡¡€?IIIIUllllällulf Act and may be released to requests under 5 U.S.C. § 552. 3-3 - - 0<- - J:RederaIEqu'jtä!b;leSharirigA9tã~'fue()t. Instructions _n., (Please retain these instructions for your records.) Law Enforcement A-gency: Enter the complete name of your state Ot local law enforcement agency (e.g., Anytown Police Department). This must be consistent with the DAG- 71. Check the appropriate box to indicate type ofagency. Acronyms should be spelled out. If a task force, proyide a list of member agencies, addresses, and lead agency, if designated. New Participant: Check this box if your agency has never received any cash, proceeds, or property from the equitable sharing.program. Contact Person: Enter the name of the person who can proyide additional information on the sha~ng agreement form. E-mail Address: Enter the e-mail address of the contact person or the e-mail address of the agency. Mailing Address: Enter your agency's complete mailing address (number, street, city/town, state, and zip code). Telephone Number: Enter the phone number of the contact person, including area code and extension. Fax Number: Enter your agency's fax number including area code. - Agency Fiscal Year Ends on: Enter the ending date (month/day) of your agency's fiscal year; e.g., 6/30. NCIC/ORlITracking No.: Enter your valid FBI-issued National Crime Information Center (NCIC)/ORI code-e.g., CAOOOOOOO--or tracking number assigned by AFMLS. Civil Rights Provision: Police departments, sheriffs' departments, prosecutors' offices, and other law enforcement agencies that receive federal financial assistance from the Department of Justice (DOl) are subject to the provisions of: (I) Title VI of the Ciyil Rights Act of 1964, which prohibits discrimination on the basis of race, color, or national origin; (2) Title IX of the Education Amendments of 1972, which prohibits discrimination on the basis of sex in training and educational programs; (3) Section 504 of the Rehabilitation Act of 1973, which prohibits discrimination on the bàsis of disability; and (4) the Age Discrimination Act of 1975, which prohibits discrimination on the basis of age. . Federal financial assistance includes funds, training and technical assistance, logistical support, and property transfers from DOl including equitable sharing. Agencies receiying assistance are required to permit DOJ investigators access to records and any other sources of information as may be necessary to determine compliance with ciyil rights laws. If the "yes" box is checked in 8a and/or 8b, proYide tbe following information: tbe name of tbe case; a summary of tbe complaint; and tbe status of tbe case. For example: Jones v. Anytown Police Department; sex discrimination; settled. Please do not send a copy o/the complaint Law Enforcement Agency Head or Authorized Representative: The head of your law enforcement agency (or the authorized representative) must sign and date the form. (Examples of law enforcement agency head or authorized representatiye include the following: police chief, district anorney, sheriff, undersheriff, deputy chief.) Name and title of the signatory must be printed or typed. By signing the agreement, the head of the law enforcement agency (or the authorized representative) certifies that the receiving state or local law enforcement agency is in compliance with the Justice and Treasury Guides, and agrees to be bound by the statutes and guidelines which regulate the equitable sharing program. Governing Body Head or Representative: The head of your goyerning body (or the authorized representatiye) must sign and date the form- (Examples of governing body head or authorized representative include the following: city manager, county executiye, mayor, county judge.) Name and title of the signatory must be printed or typed. By signing the agreement, the head of the governing body (or the authorized representative) certifies that the receiving state or local law enforcement agency is in compliance with the Justice alld Treasury Guides, and agrees to be bound by the statutes and guidelines which regulate the equitable sharing program. For purposes of this form, a governing body is an institution or organization that has appropriations authority-that is, the agency that gives your agency its budget--over the state or local law enforcement agency. A law enforcement official sbould not sigu for tbe governing body unless be/she bas appropriations autbority. 3-5 ... FEDERAL EQUITABLE SHARING AGREEMENT Answer to Question 8(b) Michael Boutte v. Federal Way Department of Public Safety; racial discrimination; pending before the Equal Employment Opportunity Commission. 3-~ MEETING DATE: July 16,2002 ITEM# 'Tl (I) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: The 2002 Bul1etproofVest Partnership Grant CATEGORY: BUDGET IMPACT: ~ CONSENT 0 RESOLUTION 0 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Parks, Recreation, Human Services & Public Safety Council Committee Memo on the 2002 Bul1etproofVest Partnership Grant SUMMARY/BACKGROUND: Since 1999, the Department of Public Safety has had the good fortune to benefit from several bul1etproof vest awards from the Office of Justice Programs (OJP). Once again, I am pleased to announce that we have been granted an award of $23,244.36 for the 2002 Bul1etproofVest Partnership Grant Program. Compliance will remain the same as previously required by OJP, including the local match of 50%. It is our intent to offset this local match with sayings carried-forward to FY 2002 and sayings from salaries and benefits. With the 2001-2002 Mid-Biennium Adjustments approval to increase staffing levels for police officers and police support officers, several yacancies, and the necessity to replace yests that are or haye exceeded their fiye-year shelflife, we are anticipating the need for additional bul1etproofyests. The Department has identified Second Chance Body Armor as the vendor. They proyide a higher threat level, as well as a female fitted yest. The Pierce County Sheriffs Office, by means of a bid process, have already negotiated a contract with Second Chance Body Armor. The City of Federal Way currently maintains an interJocal agreement with Pierce County. For that reason, our intent is to piggyback Pierce County's bul1etproofvest contract. The Department is requesting approyal to accept the 2002 Bul1etproofVest Partnership Grant for $23,244.36 including authorization to purchase yests totaling approximately $46,488.72. Funding for the yest wil1 be a 50% split between the federal award and Department budget adjustment and sayings. CITY COUNCIL COMMITTEE RECOMMENDATION: Motion to approye and accept this request for the 2002 Bul1etproofVest award in the amount of $23,244.36 including authorization to procure vests at an estimated purchase cost of $46,488.72 using the Federal award and Department budget savings ($23,244.36). PROPOSED MOTION: "I moye approval of The 2002 Bul1etproofVest Partnership Grant. CITY MANAGER APPROVAL: ..~... (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED D TABLED/DEFERRED/NO ACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 FEDERAL WAY CITY COUNCIL 5.E PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY Date: July 08, 2002 To: Parks, Recreation, Human Services & Public Safety Council Committee Anne Kirkpatrick, Chief of policeO.ç --T- David ~~nager The 2002 Bulletproof Vest Partnership Grant From: Via: Subject: Backl!;round: Since 1999, the Department of Public Safety has had the good fortune to benefit from several bulletproofyest awards from the Office of Justice Programs (OJP). Once again, I am pleased to announce that we have been granted an award of $23,244.36 for the 2002 Bulletproof Vest Partnership Grant Program. Compliance will remain the same as preyiously required by OJP, including the local match of 50%. It is our intent to offset this local match with sayings carried- forward to FY 2002 and sayings from salaries and benefits. With the 2001-2002 Mid-Biennium Adjustments approval to increase staffing leyels for police officers and police support officers, several vacancies, and the necessity to replace yests that are or have exceeded their five-year shelflife, we are anticipating the need for additional bulletproofyests. The Department has identified Second Chance Body AIrnor as the vendor. They proyide a higher threat leyel, as well as a female fitted yest. The Pierce County Sheriff s Office, by means of a bid process, haye already negotiated a contract with Second Chance Body Armor. The City of Federal Way currently maintains an interlocal agreement with Pierce County. For that reason, our intent is to piggyback Pierce County's bulletproof vest contract. The Department is requesting approyal to accept the 2002 Bulletproof Vest Partnership Grant for $23,244.36 including authorization to purchase vests totaling approximately $46,488.72. Funding for the vest will be a 50% split between the federal award and Department budget adjustment and savings. Committee Recommendation: Motion to approye and accept this request for the 2002 Bulletproof Vest award in the amount of $23,244.36 including authorization to procure yests at an estimated purchase cost of $46,488.72 using the Federal award and Department budget savings ($23,244.36). Please forward to full Council for consideration at its Àuè;U>l 56, 2002 meeting. ..¡ut /6. t::.YC l-tSt::-I:> Committee Member i/lc/agenda/psIO70802/bulietproofvests 2002 \=-.l MEETING DATE: July 16,2002 ITEM# J[. em ') CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: 2002 Washinton Traffic Safety Commission Click It or Ticket Grant CATEGORY: I:8J CONSENT D RESOLUTION D CITY COUNCIL BUSINESS BUDGET IMPACT: D ORDINANCE D PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Parks, Recreation, Human Services & Public Safety Council Memo on the 2002 Washington Traffic Safety Commission Click It Or Ticket Grant SUMMARY/BACKGROUND: Washington State has been chosen as one of thirteen states to receive special funding for a "Click It Or Ticket" campaign. This highly-visible patrol targeted seat belt enforcement. The campaign model showed an increase in usage rates for seat belts and child restraints thereby decreasing death and serious injury on roadways across the nation. The concept starts with a statewide public information effort to educate motorists about the upcoming seat belt enforcement wave and is followed by an intensiye period ofzero tolerance emphasis patrols. This combined media and enforcement effort has the potential to be the largest mobilization oflaw enforcement in the history of Washington State. Washington Safety Commission (WTSC) announced the ayailability of funds for patrol oyertime reimbursements. Between OS/20/02 - 06/02/02, the Department of Public Safety participated in this worthy venture, contributing 39.5 hours to the special patrol emphasis. The additional hours will result in a reimbursement request of $2,024.1 O. WTSC will reimburse the grantees after submission of proof of payment. The Department is requesting approyal to accept the 2002 WTSC "Click It Or Ticket" reimbursement of overtime in the amount of $2,024.10. CITY COUNCIL COMMITTEE RECOMMENDATION: Motion to approye and accept this request for the 2002 WTSC "Click It Or Ticket" reimbursement in the amount of $2,024. 10. PROPOSED MOTION: "I move approyal of the 2002 Washington Traffic Safety Commission Click It Or Ticket Grant. CITY MANAGER APPROVAL: -~. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED COUNCIL BILL # 0 DENIED 0 TABLEDIDEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY S.H Date: July 8, 2002 To: Parks, Recreation, Human Services & Public Safety Council Committee Anne Kirkpatrick, Chief of POlicQ é. ~ r. Dayid ~nager 2002 Washington Traffic Safety Commission Click It Or Ticket Grant From: Via: Subject: Back2round: Washington State has been chosen as one of thirteen states to receive special funding for a "Click It Or Ticket" campaign. This highly-visible patrol targeted seat belt enforcement. The campaign model showed an increase in usage rates for seat belts and child restraints thereby decreasing death and serious injury on roadways across the nation. The concept starts with a statewide public information effort to educate motorists about the upcoming seat belt enforcement wave and is followed by an intensive period of zero tolerance emphasis patrols. This combined media and enforcement effort has the potential to be the largest mobilization oflaw enforcement in the history of Washington State. Washington Safety Commission (WTSC) announced the ayailability of funds for patrol overtime reimbursements. Between OS/20/02 - 06/02/02, the Department of Public Safety participated in this worthy venture, contributing 39.5 hours to the special patrol emphasis. The additional hours will result in a reimbursement request of$2,024.l O. WTSC will reimburse the grantees after submission of proof of payment. The Department is requesting approyal to accept the 2002 WTSC "Click It Or Ticket" reimbursement of oyertime in the amount of$2,O24.l0. Committee Recommendation: Motion to approye and accept this request to accept the 2002 WTSC "Click It Or Ticket" reimbursement in the amount of $2,024.1 O. Please forward to full Council for consideration at its ?->1f? ~, 2002 meeting. U ¿7Üt- II I H-,l- IILAlJRA/MSIAGENDAIPS/O70802/O2WTSCISeat Belt Click It Or Ticket MEETING DATE: July 16,2002 ITEM# Yen') CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: 2002 Dry Cleaning Contract CATEGORY: BUDGET IMPACT: ¡g¡ CONSENT 0 RESOLUTION 0 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expeuditure Amt.: Coutingency Req'd: $ $ $ ATTACHMENTS: Parks, Recreation, Human Services & Public Safety Council Committee Memo on the 2002 Dry Cleaning Contract SUMMARY/BACKGROUND: Since 1996, we haye proyided dry cleaning services for both uniform and plainclothes duty assignment. We haye recently completed a Request for Proposal for Police Uniform and Plainclothes Dry Cleaning Services and as a result, we received eight responses. Our recommendation, pending final reyiew from the Legal Department, is to award the contract to Regency Cleaners for an annual compensation of $35,000.00 per year, effectiye January I, 2002 through December 31, 2004. Payments wi]] be charged against Custodial and Cleaning Services appropriated in the Support Services Administratiye Budget (001-2100- 094-521-11-415). Regency Cleaners was the lowest bidder and the most qualified based on the criteria listed in the Request for Proposal. Please see the Criteria Spreadsheet on the Parks, Recreation, Human Services and Public Safety Council Memo attached. CITY COUNCIL COMMITTEE RECOMMENDATION: Motion to award the Dry Cleaning Services Contract to Regency Cleaners in the annual compensation of$35,000 effectiye August 1,2002 through December 31, 2004. PROPOSED MOTION: I moye approyal of 2002 Dry Cleaning Contract. CITY MANAGER APPROVAL: .~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION COUNCIL BILL # 1 ST reading Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISED - 05/10/2001 FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY 5.I Date: July 08, 2002 To: Parks, Recreation, Human Services & Public Safety Council Committee From: Via: , !,,¡IV ). 1Io,I~?-' Subject: 2002 Dry Cleaning Contract Backl!round: Since 1996, we haye provided dry cleaning services for both uniform and plainclothes duty assignment, We have recently completed a Request for Proposal for Police Uniform and Plainclothes Dry Cleaning Services and as a result, we receiyed eight responses. Our recommendation, pending final reyiew from the Legal Department, is to award the contract to Regency Cleaners for an annual compensation of$35,000,00 per year, effectiye January 1,2002 through December 31,2004. Payments will be charged against Custodial and Cleaning Services appropriated in the Support Services Administrative Budget (001-21000-094-521-11-415). RegencyCleaners was the lowest bidder and the most qualified based on the criteria listed in the Request for Proposal. Ability and history of successfully completing Responsiveness contracts of this of the written type; meeting quote to the projected purpose and deadlines and scope of experience in servIce. Price similar work- Total Criteria Criteria (40%) (30%) (40%) Weight 100% Bel Custom Cleaners 35% 20% 25% 80% Best Campus Cleaners 10% 20% 0% 30% Enviro-Clean Drycleaners 20% 20% 20% 60% Hillside Plaza Cleaners 10% 10% 0% 20% Holiday Cleaners 15% 25% 0% 40% King Cleaners 20% 20% 0% 40% Pro 2 Cleaners 20% 15% 0% 35% Regency Cleaners 35% 30% 30% 95% Committee Recommendati~ Motion to award tIj¡..Qry FIe m Services Contract to Regency Cleaners in the annual compensatIOn of $35,000 effective"~ I, 2 2 through December 31, 2004. Please forward to full Council for consideration at its i'mgu5t'ú-; 2002 meeting, .?z.< l. I AL OF C MMITTEE ~ (kS£:D Committee Member i/lc/agenda/ps/070802/2002 drycleaning T-l MEETING DATE: July 16,2002 ITEM# JlI: ( tt. ) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Cancellation of August 6, 2002 Regular Council Meeting CATEGORY: BUDGET IMPACT: 0 CONSENT 0 RESOLUTION ~ CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: None SUMMARY/BACKGROUND: For the past several years, the City Council has canceled its second meeting in August for a summer break. The annual neighborhood crime preyention event is observed on the first Tuesday of August; to enable Councilmembers to attend neighborhood "National Night Out" celebrations, the annual summer break will now be held on the first Tuesday in August instead of the second. CITY COUNCIL COMMITTEE RECOMMENDATION: N/A PROPOSED MOTION: "] move to suspend Council Rules of Procedure for the purpose of canceling the August 6, 2002 regular meeting': CITY MANAGER APPROVAL: ~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLEDillEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 0511012001 MEETING DATE: July 16, 2002 ITEM# J2I. ( b) -----------------------------------------------------------------------....------------------------------------------------------------------------- CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Branding Logo ------------------------------------------------------------------------------------------------------ 0 CONSENT 0 RESOLUTION IZI CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER -læEEsT!- CATEGORY: ---------------------------------------------------------------------------------------------------------------------- ATTACHMENTS: ------------------------------------- SUMMARYIBACKGROUND: At the last branding study session, Council requested additional color samples, a written explaination of the preferred logo, and examples of how the new logo will be used. This and additional information about cost for implementing the new logo will be provided at the meeting. This was the preferred logo by citizens responding to the online survey. CITY COUNCIL COMMITTEE RECOMMENDATION: Committee of the whole requested additional alternative colors for preferred logo. PROPOSED MOTION: "I move adoption of the preferred logo depicting a mountain with (dark blue and light blue or datk blue and green) colors as the City of Federal Way's official logo. ~ITY MANAGER ¡;;;~~~~------~----- ------------------------------ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances onty) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 MEETING DATE: July 16, 2002 ITEM# J1I. (c. ') -------.-----.--------------------------------------------------------- ------------------------------------------------------------------------------ CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: City Council Direction for Investigation of Possible Property Acquisition CATEGORY: BUDGET IMPACT: 0 CONSENT 0 RESOLUTION ~ CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Budgeted: Expenditure Amt.: Contingency Req'd: $0.00 $0.00 $0.00 ATTACHMENTS: None. -------------------------------------------------------------------------------------------------------------------------- SUMMARYIBACKGROUND: The City Council has expressed interest in discussing whether to direct the City Manager to look into city purchase of SeaTac Mall as an economic redeyelopment project. The mall- - which includes all land and buildings except the Bon Marche building and the Sears land and building - - is currently on the market for $44 million. CITY COUNCIL COMMITTEE RECOMMENDATION: None. Pursuant to Council Rule 3.2 this item was placed directly before the full City Council by at least two Council members. ----------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------- PROPOSED MOTION: I move to direct the City Manager to use currently authorized staff and budget resources to research possible city purchase of SeaTac Mall as an economic redeyelopment project. I further move to direct that he develop cost estimates for consulting services to prepare a thorough financial and operational feasibility study and to negotiate any necessary real estate transactions. ~~~:~;;-~;;~~~~-------------~------------------------------------------ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLEDillEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05110/2001 MEETING DATE: July 16,2002 ITEM# :IZf(d) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: West Hylebos Creek Grayel Removal at South 373m Street ----------------------------- --------------------------------------------------------....------------------------------------------------- CATEGORY: BUDGET IMPACT: 0 CONSENT 0 RESOLUTION ~ CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ------------------------------------------------------------------------------------------------------------------------ ATTACHMENTS: Memo to Land Useffransportation Committee dated July 15, 2002 and its attachments- ---------------------------------------------------------- ---------------------------------------- SUMMARYIBACKGROUND: Hylebos Creek at S 373" Street has historically been a problem gravel deposition zone resulting in overtopping ofS 373rd Street and flooding of surrounding land. Flooding occurred twice during the winter of 2001/2, resulting in requests from adjoining property owners for maintenance of the channel. Surface Water Management evaluated the situation during the winter, and with the agreement of the community, agreed to hold off on gravel removal until Summer 2002. Due to delays in obtaining essential private property easements and state permits, the project was delayed in advertising to all contractors on the City's small works roster until late June. Photos of the project site are included in the attached package. The project consists of removing approximately 250 cubic-yards of gravel, diversion of flow, by-pass diversion of the creek around the construction site, and maintenance of erosion control measures during construction. The removal must be accomplished by August 31,2002 as stipulated in the Washington State Department ofFish and Wildlife Hydraulic Project Approval Permit (HPA). Due in part to restrictions placed on the project in the HP A Permit, specifically the requirement for by-pass of the channel during construction, the resultant bids came in over $20,000. Five (5) bids were received and opened on July 3,2002 at 2:00 p.m for the West Hylebos Creek Gravel at South 373m Street Project (see attached Bid Tabulation Summary). The lowest responsive, responsible bidder is Americon, Inc. with a total bid of $28,875.52, tax included. Reference checks on Americon, Inc. by City staff indicate that the contractor has performed similar work. As a result, City staff believes American, Inc. can successfully complete this project to the City's satisfaction. Therefore the lowest responsive, responsible bidder is Americon, Inc. in the amount of $28,875.52, tax included. PROJECT COST ESTIMATES Construction Low Bid 10% Construction Contingency Design Construction Management Total Project Cost $ 28,875.52 $ 2,887.55 In house In house $ 3176307 CITY COUNCIL COMMITTEE RECOMMENDATION: The following recommendations will be presented at the July 15, 2002 Land Useffransportation Committee: I. Award the project to Americon, Inc., the lowest responsive, responsible bidder in the amount of $28,875.52, and approve a 10% contingency of $2,887.55 for a total of$ 31,763.07. 2. Authorize the City Manager to execute the contract. ------------------------------------------------------------------------------------------------------------------------------- PROPOSED MOTION: "I move the West Hylebos Creek Gravel Removal at South 373'" Street Project be awarded to Americon, Inc., in the amount of$28,875.52 with a 10% contingency of $2,887.55 for a total of $3 I ,763.07 and authorize the City Manager to execute the contract." ~~~~-:::~~:-:~~~~:~------~---------------------------------------------- (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 0 0 0 APPROVED DENIED T ABLEDIDEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 PB,dl k,lcowwil\agdb;¡¡'\200", 373'" "",vel remo",ldoc DATE: July 15, 2002 TO: Eric Faison, Chair Land Use and Transportation Committee FROM: Paul A. Bucich, Surface Water Manager VIA: David H. Moseley, City Manager SUBJECT: West Hylebos Creek Grayel at South 373'. Street BACKGROUND Hylebos Creek at S 373'" Street has historically been a problem grayel deposition zone resulting in Oyertopping of S 373rd Street and flooding of surrounding land. Flooding occurred twice during the winter of 200 1/2, resulting in requests fTom adjoining property owners for maintenance of the channel. Surface Water Management evaluated the situation during the winter, and with the agreement of the community, agreed to hold off on grayel remoyal until Summer 2002. Due to delays in obtaining essential priyate property easements and state pennits, the project was delayed in adyertising to all contractors on the City's small works roster until late June. Photos of the project site are included in the attached package. The project consists of removing approximately 250 cubic-yards of grayel, diyersion of flow, by-pass diversion of the creek around the construction site, and maintenance of erosion control measures during construction. The removal must be accomplished by August 31, 2002 as stipulated in the Washington State Department ofFish and Wildlife Hydraulic Project Approval Permit (HP A). Due in part to restrictions placed on the project in the HP A Permit, specifically the requirement for by-pass of the channel during construction, the resultant bids came in oyer $20,000. As a result, City Council approyal is required in order to award the contract. To meet a construction schedule of this year, the project needs to be addressed during City Council Business at the July 16th, 2002 regular meeting. Five (5) bids were received and opened on July 3,2002 at 2:00 p.m. for the West Hylebos Creek Grayel at South 373'" Street Project (see attached Bid Tabulation Summary). The lowest responsive, responsible bidder is Americon, Inc. with a total bid of$28,875.52, tax included. Reference checks on Americon, Inc. by City staff indicate that the contractor has performed similar work. As a result, City staff belieyes Americon, Inc. can successfully complete this project to the City's satisfaction. Therefore the lowest responsiye, responsible bidder is Americon, Inc. in the amount of$28,875 .52, tax included. PROJECT COST ESTIMATES Construction Low Bid 10% Construction Contingency Design Construction Management Total Project Cost $ 28,875.52 $ 2,887.55 In house In house $ 31763.07 07/09/2002 LUTC memo - S. 364'" Culvert Replacement Page 2 PROJECT FUNDING: The project will be funded by the SWM small works CIP budget. RECOMMENDATION Staff recommends placing the following items on the July 16, 2002 Council agenda for approyal: 1. Award the project to Americon, Inc. the lowest responsive, responsible bidder in the amount of $28,875.52 and approye a 10% contingency of $2,887.55 for a total of$3I,763.07. 2. Authorize the City Manager to execute the conttact. PB"n cc ProjcctF;tc O,yF;tc KILUTC\2002\S 373n1 0""" R"",val BId Aw,nl.doc , . , ~.<' i>., i'-. ~ ; , r ': -. .. ?' :);f:~~~"¡H' , ... :::-c=--- ~ r.'~'Y. ,'JJ, '.