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Council PKT 04-02-2002 Regular City of Federal Way City Council Meeting AGENDA COUNCILMEMBERS Jeanne Burbidge, Mayor Eric Faison Linda Kochmar Mary Gates Dean McColgan Michael Hellickson Mike Park CITY MANAGER David H. Moseley Office of the City Clerk April 2, 2002 I. II. III. IV. v. AGENDA FEDERAL WAY CITY COUNCIL Regular Meeting Council Chambers - City Hall April 2, 2002 - 7:00 p.m. (www.cifedeml-wav.wa.usJ ***** CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS a. b. SPIRIT Award/ Month of April Human Services Commission/Introduction & Certificate of Appointment (unexpired term) City Manager/Introduction of New Employees City ManagerÆmerging Issues c. d. CITIZEN COMMENT PLEASE COMPLETE THE PINK SLIP & PRESENT TO THE CITY CLERK PRIOR TO SPEAKING. Citizens may address City Council at this time. When recognized by the Mayor. please come forward to the podium and state your name for the record. PLEASE LIMIT YOUR REMARKS TO THREE {3 MINUTES. The Mayor may interrupt citizen comments that continue too long. relate negatively to other individuals. or are otherwise inappmpn'ate. CONSENT AGENDA Items listed below hove been previously reviewed bya Council Committee of three members and bmught before full Councillor approval: all items are enacted by one motion. Individual items may be removed by a Councilmember lor separate d,scussion and subsequelll motion a. b. c. d. MinuteslMarch 19 2002 Regular Meeting Vouchers Monthly Financial Report Council Bill #296/2002 Carry-Forward Budget Adjustment/ EnactntentOrdinance over please. . . e. f. g. h. i. J. k. 1. m. n. o. p. q. r. VI. VII. VIII. IX. a. b. c. X. 2002 Arts Commission Work Plan Purchase of Three Parks Maintenance Vehicles Authorize Official Delel!ation to Visit Sister Cities Small Works Roster/Resolution 2002 Insurance Renewal Interlocal Agreement/Broadcast ofFW School Board Meetings Phase I Field House Study Report 2002 Asphalt Overlay ProiectlBid Award Skateboard Park 2% for Art! Artist Recommendation Aquatic Lands Enhancement Account (ALEA)/Final Design Parks Commission 2002/2003 Work Plan Regional Off Leash Dol! AIea Recommendation Install Sports Lighting at Sacaiawea ParklFinal Acceptance & Retainage Release 2"'fAmendment to Interlocal Agreement/Yakima County Jail Services CITY COUNCIL BUSINESS Adoption of City Branding Position/Resolution CITY COUNCIL REPORTS CITY MANAGER REPORT EXECUTIVE SESSION Property AcquisitionIPursuant to RCW 42.30. 110 (l)(b) Potential Litigation/Pursuant to RCW 42.30.110(l)(j) Collective BargainingfPursuant to RCW 42.30.l40(4)(a) ADJOURNMENT .. THE COUNCIL MAY ADD AND TAKE A CTION ON OTHER ITEMS NOT LISTED ON THE A GENDA .. THE COMPLETE AGENDA PACKET IS A V AILABLE FOR REVIEW AT CITY HALL AND ALSO ON THE CITY'S WEBSITE UNDER "NEW-FEDERAL WAY DOCUMENT LIBRARY" MEETING DATE: April 2, 2002 ITEM# V~) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES CATEGORY: BUDGET IMPACT: IZI CONSENT 0 RESOLUTION 0 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ----------- ATTACHMENTS: Draft minutes of the regular City Council meeting held on March 19,2002- ---------------------------------------------------- SUMMARY/BACKGROUND: Official City Council meeting minutes for permanent records pursuant to RCW requirements- ------------------------------------------------------------------- CITY COUNCIL COMMITTEE RECOMMENDATION: n/a --------------------------------------------------------------------------~-------- PROPOSED MOTION: I moye approyal of the minutes of the City Council regular meeting held on March 19,2002- ~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) ------------------ COUNCIL ACTION: 0 APPROVED 0 DENIED D TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 FEDERAL WAY CITY COUNCIL Council Chambers - City Hall Regular Meeting March 19,2002 - 7:00 p.m. OR ~f1 Minutes I. CALL MEETING TO ORDER Acting Chair, Deputy Mayor McColgan called the regular meeting of the Federal Way City Council to order at the hour of7:00 p.m. Council members present: Deputy Mayor Dean McColgan and Councilmembers, Linda Kochmar, Mike Park and Eric Faison. Deputy Mayor McColgan excused the absences of Mayor Jeanne Burbidge and Councilmembers Mary Gates and Michael Hellickson. Staff present: City Manager Dayid Moseley, City Attorney Bob Sterbank and City Clerk Chris Green. II. PLEDGE OF ALLEGIANCE A group of3'd and 4th grade Camp Fire girls led the flag salute. III. PRESENTATIONS a. Proclamation/Sister City Tonghae Incorporation ADniversary Council member Park read and presented the proclamation to Franklin Yi, a member of the Sister City Association. b. Proclamation/Camp Fire Boys & Girls "Absolutely Incredible Kid Dav" Councilmember Kochmar read and presented the proclamation to Camp Fire leader Chris Eddy and her group of3'd and 4th grade girls. c. ParkslRecreation CommissionlIntroduction & Certificate (unexpired term) Councilmember Kochmar announced the appointment of Neil Hellickson as a yoting member of the Parks & Recreation Commission, to fill an unexpired term through April 30,2004; Mr. Hellickson was not present to receive his certificate. Federal Way City Council Regular Meeting Minutes March 19, 2002-Page 20f7 d. City ManagerlIntroduction of New Employees City Manager Moseley announced the following new employees: Denise Catalano, administrative assistant in the Human Services division of Community Development; David Johnson, new recruit police officer; and Jason Suzaka, management analyst in Management Services, as well as continuing to serve as management intern in the City Manager's Office e. City ManagerÆmenzing Issues There were no emerging issues to report. IV. CITIZEN COMMENT H David Kaplan - spoke in support of the proposed ordinance providing carry-forward budget funding for parks. Larrv Brooks Myla Montgomerv Dayid McKenzie Judy Carlson. Mike McLeod - addressed concerns regarding the location of the Oxford House in the Twin Lakes residential area. Council member Kochmar invited the Twin Lakes residents to attend the upcoming Park~ecreation/Human Service~ublic Safety Committee to discuss issues; she also asked city staff to respond to their concerns. Jim Ferrell- expressed concerns about the process for a proposed new city hall facility; he feels the entire community should be supportiye before finalizing the project. V. CITIZEN COMMENT a. b. Minute~arch 5 2002 Regular Meeting - Appruved Council Bill #295/City AdoPtion of the Final 2001 King County Comprehensiye Solid Waste Management Plan/Enactment Ordinance- Approved Ordinance No. 02-416 Human Services Commission Appointment (unexpired term) - Approved Solid Waste & Recycling Diyision 2002-03 Grant Approvals/Resolution - Approved Resolution No. 02-360 Digital Aerial Photography- Approved So 288th St @ SR99 SignallIntersection Improvements/30% Desilln Status Support ofWRlA #9 Efforts- Approved Letter of Support to National Marine Fisheries Service (NMFS) for Grant ApplicationlFriends ofthe Hylebos - Pulled & approved separately c. d. e. f. g. h. Federal Way City Council Regular Meeting Minutes March 19, 2002-Page 3 0/7 Councilmember Kochmar pulled Consent Item (h) for additional information. MOTION BY COUNCILMEMBER PARK TO APPROVE CONSENT AGENDA ITEMS (A-G); SECOND BY COUNCILMEMBER FAISON. The motion passed as follows: Faison McColgan Burbidge Hellickson yes yes absent absent Kochmar Park Gates yes yes absent Consent Agenda Item (h): Public Works Director Carr Roe briefed Council on the proposed letter of support for the grant application by the Friends of the Hylebos. MOTION BY COUNCILMEMBER KOCHMAR TO APPROVE CONSENT AGENDA ITEM (H); SECOND BY COUNCILMEMBER PARK. The motion passed as follows: Faison McColgan Burbidge Hellickson yes yes absent absent Kochmar Park Gates yes yes absent VI. CITY COUNCIL BUSINESS Municipal Facilitv Advisory Committee/Scope of Work Deputy City Manager Derek Matheson explained the scope of work established for creating a citizen adyisory committee. MOTION BY COUNCILMEMBER KOCHMAR TO APPROVE THE SCOPE OF WORK AS OUTLINED BY STAFF IN THE COUNCIL PACKET; SECOND BY COUNCILMEMBER FAISON. Mr. Matheson advised the city will adyertise for interested committee applicants immediately, with the hope of conducting interviews on April 16, 2002. COUNCILMEMBER FAISON PROPOSED A FRIENDLY AMENDMENT TO OMIT THE VERBIAGE "IN RANK ORDER" IN THE LAST SENTENCE OF THE PRELIMINARY REPORTIPARAGRAPH 4(a); COUNCILMEMBER KOCHMAR ACCEPTED THE FRIENDLY AMENDMENT IF THE REPORTS MAINTAIN THE PROS AND CONS ON EACH ALTERNATIVE; COUNCIL- MEMBER FAISON AGREED. The motion, as amended, passed as follows: Federal Way City Council Regular Meeting Minutes MarchJ9,2002-Page40f7 Faison McColgan Burbidge Hellickson yes yes absent absent Kochmar Park Gates yes yes absent VII. INTRODUCTION ORDINANCES Council Bill #296/2002 Carry-Forward Budget Adjustment AN ORDINANCE OF TIlE CITY COUNCIL OF TIlE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO BUDGETS AND FINANCE, REVISING TIlE 2001- 02 BIENNIAL BUDGET (AMENDS ORDINANCE 00-377, 01-387, 01-406 AND 01- 408). a. COUNCILMEMBER FAISON MOVED COUNCIL BILL #296/2002 CARRY- FORWARD BUDGET ADJUSTMENT TO SECOND READING AND ENACTMENT AT THE APRIL 2ND REGULAR MEETING; SECOND BY COUNCILMEMBER PARK. The motion passed as follows: Faison McColgan Burbidge Hellickson yes yes absent absent Kochmar Park Gates yes yes absent Council Bill #297/Chang:es to Thresholds Requiring Rig:ht-of-Way Improyements (25% Trigger) Code Amendment Approved Ordinance No, 02-417 b. AN ORDINANCE OF TIlE CITY COUNCIL OF TIIE CITY OF FEDERAL WAY, WASHINGTON, AMENDING CHAPTER 22 (ZONING) OF TIlE FEDERAL WAY MUNICIPAL CODE TO ADDRESS FRONT AGE IMPROVEMENTS (AMENDING ORDINANCE NO. 02-414). City Attorney Sterbank explained the proposed ordinance merely corrects a technical error in the earlier approyed ordinance, and requested Council members suspend their Rules of Procedure to move for final reading and approval at this time. COUNCILMEMBER FAISON MOVED TO SUSPEND RULES AND APPROVE COUNCIL BILL #296/2002 CARRY-FORWARD BUDGET ADJUSTMENT FOR ENACTMENT AT THIS TIME; SECOND BY COUNCILMEMBER PARK. The motion to approve Council Bill #296/2002 Carry-Forward Budget Adjustment passed as follows: Faison McColgan yes yes Kochmar Park yes yes Federal Way City Council Regular Meeting Minutes March 19, 2002-Page 5 0/7 Burbidge Hellickson absent absent Gates absent VIII. CITY COUNCIL REPORTS Councilmember Kochmar reported on the recent recent trip she and Mayor Burbidge took to Washington, D.c., where they attended the National League of Cities (NLC) conference; they were also successful in personally meeting with U. S. Senators Patty Murray and Maria Cantwell, as well as talking with U. S. Representative Adam Smith's staff. She reported the next Park~ecreation/Human Services/Public Safety Committee meeting will be held on March 25, at 4:00 p.m. She will also be attending the next meeting of the Airport Communities Coalition (ACC) on March 20. Councilmember Park thanked Mayor Burbidge and Council member Kochmar for representing the city at the NLC conference in Washington, D.c. He reported the next meeting of the Sister City Association will be held on March 20, at 6:30 p.m.-they are currently working on finalizing the city's planned youth baseball tournament trip. Council member Faison announced the next meeting of the Land Use/Transportation Committee will be April 1, at 5:30 p.m. Deputy Mayor McColgan reported at the last meeting of the Lodging Tax Advisory Committee the discussion included future Sound Transit plans. IX. CITY MANAGER REPORT City Manager Moseley reported the state legislature adjourned last week; some of the top issues included the 1-695 backfill funding, state transportation funding and lower jail bills for cities by allowing the lodging of inmates outside their local county. Mr. Moseley has asked Management Services staff to monitor the city's website to update and maintain key data; staff is working to correct outdated information. He announced staff is requesting an executive session to discuss Property Acquisition/Pursuant to RCW 42.30.ll0(1)(b); Potential Litigation/Pursuant to RCW 42.30.11 O(1)(i); and Collective Bargaining/Pursuant to RCW 42.30.l40(4)(a). The session is expected to take 30 minutes with action expected. Federal Way City Council Regular Meeting Minutes March 19, 2002 - Page 6 of 7 x. EXECUTIVE SESSION a. b. c. Property Acquisition/Pursuant to RCW 42.30.110(1 )(b) Potential Litigation/Pursuant to RCW 42.30.110(1 )(i) Collective Bargainingfpursuant to RCW 42.30.140(4)( a At 8:05 p.m., Deputy Mayor McColgan announced that Council would recess to executiye session. At 8:35 p.m., Deputy City Manager Matheson announced an extension of the executive session for an additional 15 minutes. Council returned to chambers at 8:42 p.m. MOTION BY COUNCILMEMBER FAISON TO DIRECT AND AUTHORIZE THE CITY MANAGER TO CLOSE THE ACQUISITION OF A 2150 SQUARE- FOOT EASEMENT FOR SURFACE WATER DRAINAGE FACILITIES ON PARCEL NUMBER 292104-9100, OWNED BY DAVID & MYRA BILYEU; THE SELLERS HAVE ALREADY SIGNED AN EASEMENT FOR SURFACE WATER FACILITIES AND AN EXCISE TAX AFFIDAVIT-THE TOTAL AMOUNT OF CONSIDERATION IS $2,000; SECOND BY COUNCILMEMBER PARK. The motion passed as follows: Faison McColgan Burbidge Hellickson yes yes absent absent Kochmar Park Gates yes yes absent MOTION BY COUNCILMEMBER KOCHMAR TO DIRECT AND AUTHORIZE THE CITY MANAGER TO CLOSE THE ACQUISITION OF REAL PROPERTY FOR A NEIGHBORHOOD/COMMUNITY PARK PURSUANT TO THE TERMS OF THAT CERTAIN REAL ESTATE PURCHASE AND SALE AGREEMENT DATED FEBRUARY 25, 2002, BETWEEN THE CITY, AS PURCHASER, AND MARGARET ARMSTRONG, AS SELLER, COVERING CERTAIN REAL PROPERTY LOCA TED ON AND AROUND THE BP A EASEMENT LOCATED TO THE SOUTH OF SW 356 TH ST IN THE CITY OF FEDERAL WAY AND PIERCE COUNTY, WASHINGTON, FOR A PURCHASE PRICE OF $90,0000; SECOND BY COUNCILMEMBER PARK. Federal Way City Council Regular Meeting Mirmtes March 19, 2002-Page 7 oi7 The motion passed as follows: Faison McColgan Burbidge Hellickson yes yes absent absent Kochmar Park Gates yes yes absent XI. ADJOURNMENT There being no further business to come before the Federal Way City Council, Acting Chair Deputy Mayor McColgan adjourned the regular meeting at the hour of8:45 p.m. N. Christine Green, CMC City Clerk 1[cb) MEETING DATE: April 2, 2002 ITEM# .------.-----.---.-....--.-.....---------.---- .._-----~ ........-------......-- . ----...-.-------- CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: VOUCHERS -------.----.....--------...---- .-I~--'--_._-'-'._------'------ BUDGET IMPACT: Amount Budgeted: $1,787,201.48 Expenditure Amt.: $1,787,201.48 Contingency Req'd: $ CATEGORY: [8J CONSENT 0 RESOLUTION 0 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER --------.---.--...-. ..~--_........._----_._. ATTACHMENTS: VOUCHER LIST ---_._-----------_._-~_...._--- ....._.~--_.__.__......_......_---_._._._--- SUMMARY /BACKGROUND: I, the undersigned, do hereby certify under penalty of peIjury that the materials have been furnished, the services rendered, or the labor perfonned as described herein and that the claims are just and due obligations against the City of Federal Way, Washington, and tha am authorized to authenticate and certify said claims. ....--..--------------------.---.--.-.--..--....-..-....... -.---. -...-- - --- -.-.--...----...- CITY COUNCIL COMMITTEE RECOMMENDATION: Approye attached vouchers pursuant to RCW 42.24 --- ..---.--.------------ PROPOSED MOTION: I move approyal of Vouchers. ------------ .---.--.-.-..-..---- CITY MANAGER APPROVAL: ~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION .0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 í7 . :- ~- : EI:lE.RFIL ~~ FrY' MEMORANDUM Date: April 2, 2002 To: Finance, Economic Development & Regional Affairs Committee From: Tho Kraus, Financial Management Supervisor Subject: Vouchers Action Requested: Accept the youchers and forward to the Next Council meeting for approval. ApPROVAL OF COMMITTEE ACTION: Committee Chair Y7lo~t~ k:lfinlacctspay\checkrun\mfr cover.doc T1 x (e-) MEETING DATE: April 2, 2002 ITEM# ----------------------------~------------ ---~- CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: February 2002 Monthly Financial Report CATEGORY: BUDGET IMPACT: [8J CONSENT 0 RESOLUTION 0 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ --------- ATTACHMENTS: February 2002 Monthly Financial Report ------ SUMMARY /BACKGROUND: CITY COUNCIL COMMITTEE RECOMMENDATION: Was reviewed and approyed by the Finance Committee during their March 26th meeting. -tOPOSED MOTION: "I move for the approyaI of the February 2002 Monthly Financial Report_" ~--- -------------- - CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 T ABLEDIDEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # REVISEO - 05/10/2001 ) ? CITY 8F .: ~~: EDERAL ~~ FlY . MEMORANDUM Date: March 26, 2002 From: Via: Finance, Economic Development & Regional Affairs Committee Michael Olson, Deputy Management Services Director pj David Moseley, City Manager To: Subject: February 2002 Monthly Financial Report Action ReQuested: Accept the year-to-date February 2002 Monthly Financial Report and forward to the April 2nd Council meeting for full Council approval. KIFIN\MFR\O J mf,IMFRFED RA CCYR. DOC I-I .it. ~~.~~~~~.~ ~~~.:....~ ~..~ =.:..... .... .......................~~~~.....~.. ~~.~........ CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: 2002 Carry-Forward Budget Adjustment ............................................................................................................................................................... CATEGORY: .!CONSENT _X_ORDINANCE _BUSINESS _HEARING _FYI 2002 BUDGET IMPACT: $25,746,421 _RESOLUTION _STAFF REPORT _PROCLAMATION _STUDY SESSION _OTHER ..............................................................................................................."""""""""""""""""""""""" ATTACHMENTS: Budget Adjustment Summary, Memo and Ordinance. """"""""""""""""""""""""""""""""""""""""""""""""""""....................................................... SUMMARYIBACKGROUND: This is an ordinance to adjust the 2002 budget to: (I) reflect the actual ending fund balance at 12/31/01; (2) carry-forward grants, transfers, and otherrevenues which were awarded and budgeted but not received in 2001; and (3) carry-forward projects, services, and other expenditures that were approyed or committed in 200 I but not yet completed or paid at the end of2001. Unless otherwise identified, these adjustments are housekeeping in nature. ............................................................................................................................................................... CITY COUNCIL COMMITTEE RECOMMENDATION: Approve the 2002 Carry-Forward Budget Adjustment. ............................................................................................................................................................... CITY MANAGER RECOMMENDATION: Motion to move the 2002 Carry-Forward Budget Adjustment to second reading and enactment at the April 9th regular meeting- ~~~~~ ~~~ .~~~.~~~~.~~~~.~~ '~~~~'~:';~~~';;""'~i\ ~... ............................ (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: ~~~~;ED ~?:~~~LL #.;;>/l ~~ _TABLED/DEFERREDINO ACTION ENACTMENT READ ORDINANCE # RESOLUTION # ............................................................................................................................................................... j8 CITY OF FEDERAL WAY MEMORANDUM Date: To: Via: From: Subject: February 20, 2002 Finance, Economic Deyelopment & Regional Affairs Committee David Moseley, City Manager Iwen Wang, Management Services Director ð1tJ Carry Forward Budget Adjustment Ordinance Backl!round The carry forward budget adjustment makes three types of modifications to current year's budget: I. Adjust the beginning fund balance ayailable based on the actual year-end balance of the previous year; 2. Appropriate for projects that were budgeted in the prior year, but not completed and will continue during the current year; 3. Make other changes or correction as needed. General and Street Fund Operations: The General and Street Funds operations for 2001 resulted in an additional $4.6 million in fund balance than anticipated during the mid-biennial budget adjustment. Of this amount, $2.86 million is needed in 2002 to coyer the potential loss ofI695 backfill ITom the state, to continue projects in progress, and to fully fund the 2002 contingency account (we only budget for 20% of the amount for the second year in a biennium). This leayes a $1.76 million undesÜmated balance that is ayailable for capital or one-time expenses in 2003/04 budget cycle. The $4.6 million is made up of $1.5 million in higher reyenues than budgeted and $3.1 million in unspent expenditures. The primary source of additional reyenues is sales tax ($462,806), 1-695 backfill not budgeted in 2001 ($470,179), and gambling tax ($222,867), PlanninglPW Plan Review fees ($318,028), and Polic.e Security and Traffic School reyenues ($209,580). On the $3.1 million unspent expenditures, $2.6 million will be needed in 2002 for projects in progress ($1.9 million), fully fund the 2002 contingency account ($639,120), and $137,500 in one-time items as listed below for Council funding consideration. . Allocate $11.5k for the city to participate in a cost sharing purchase of an updated digital aerial photography (also $6.5k will be funded ITom SWM for a total of$18k); Provide funding for outside legal counsel for anticipated telecomm lease negotiations for 2002 $35k Proyide $25k for unscheduled major maintenance project at KLCC; Provide $66k for Public Safety grant match. . . . Designated or Project Specific Funds: The balance of the adjustments are for designated programs or capital project funds, such as arterial street overlay program, lodging tax funded tourism program, 2% for the arts project, CIP funds, KFIheaterlDumas Bay Centre capital projects. The carry forward adjustment will incorporate the following reallocations: . Allocate $40k ITom BP A Trail Phase III to fund a consultant to perform an analysis of West Hylebos stream protection needs; Allocate $140k ITom parks CIP fund balance for property acquisition as previously approyed by Council. . Action ReQuested Moye the carry forward budget adjustment in the amount of $25,746,421 to the full Council for approval. ~tt~ APPROVAL BY COMMIT Ufinlb;enniallmdinanc\2002 wryfocw.,d memo doc '3\ ~f1-f - . ~ ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON,RELATINGTOBUDGETS AND FINANCE, REVISING THE 2001-02 BIENNIAL BUDGET (AMENDS ORDINANCE 00-377, 01-387, 01-406 AND 01-408). WHEREAS, certain revisions to the 2001-02 Biennial Budget are necessary; and WHEREAS, these reyisions are a result of funds to be carried forward ftom 2001; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 01-408, Section I, is hereby amended to adopt the revised budget for the years 2001-02 biennium in the amounts and for the following purposes: Section 1. 2001-02 Biennial Budget. That the budget for the 2001-02 biennium is hereby adopted in the amounts and for the purposes as shown on the attached Exhibit A ("2002 Reyised Budget"). Section 2. Severability. The proyisions of this ordinance are declared separate and seyerable- The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance or the inyalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the yalidity of its application to other persons or circumstances. ORD.# ,PAGE 1 -::5'1 Section 3. Ratification. Any act consistent with the authority and prior to the effectiye date of this ordinance is hereby ratified and affirmed- Section 4- Effective Date. This ordinance shall take effect and be in force five (5) days from the time of its final passage, as provided by law. PASSED by the City Council of the City of Federal Way this day of ,2002. CITY OF FEDERAL WAY MAYOR, JEANNE BURBIDGE ATTEST: CITY CLERK, N. CHRISTINE GREEN APPROVED AS TO FORM: CITY ATTORNEY, BOB STERBANK FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTNE DATE: ORDINANCE NO. K\\rm\b¡=¡.I\",din~,\2002 ,_o~Md o,din~tt.do' ORD.# , PAGE 2 '-;5(0 002 c.\ EXHIBITA 2002 REVISED BUDGET .""',..'.. ',', ..""",,'..", "',',',',..' ,.R..l5ðd <, . ....,s""R..e",,~~,?,.,;s.""~~O";';"."E1."""" :Re.';"';E-<""d~~~n~~'~RaW~";:':::;:" ."..'..."'¿.."::..."":' ,ElelJ/f>&F Ré.énOé,' FOM&kMèé' "A(¡¡in"""n' ""'BOd(¡é(.,' ',i3iii1<iOt:.." <AO Os""én' , , < B<iti..,,', fin_ðd', 'Gene!a,'Fund ' $ 3,700,107 $ 27,389,100 $ 4,519,527 $ 337,735 $ 35,270,999 $ 28,583,259 $ 2,360,613 $ 30,943,872 $ 4,327,127 ¡¡¡;eela! Revenue Fund" - St",el 118,000 3,594307 157,92ß 98,""3 3,969,226 3,612,307 266,919 3,869,226 100,000 AnenalSl,..1 41,859 1,584,254 673,365 2,299,478 1,62ß,113 673,365 2,299,478 UtUlty Tax 6,220,886 6,476,974 51,984} 12,845,895 4,485,844 4,485,844 8,160,051 Solid W"le/Recy,Ung 256,863 266,208 64,72ß 30307 488,652 2ß3,808 36,411 300,219 188,433 -, SPe"ã, Cornra""Sludle, 123,838 123,838 123,838 123,838 - ~~I~~:e~~d In Tax 40,781 120,000 ,~:,;~: 2~~ ~~ 120,000 ~~::~~ 2~~,:~~ 59,303 -.. Grants-CDBG 2,678 669,343 1,461 673482 6B9343 4,139 673,4B2 -, Path, ood Trail' 41,414 9,000 434 50848 SO,B4B - Straleol, Reso"e 132SO0 (132500 132,500 132,SOO AI nSlrale I,Re,e"e Debt Se""ce Fund B 2ße 013 4,862179 237B67 11,368,059 6,604792 6,604,792 4,763,267 CaD'tal P,o'ect Fund" CItv Facll",e, 19,959 7SO 000 7,B53,B72 B,623831 7SO 000 7,853,861 8,603861 19,970 -,. Pa"" 9094 155000 713,242 2922ß1 1,151,409 157,500 857,498 1,014,998 136,411 SWM 1,256,936 1,0"",009 5,409,731 7765 676 2101264 5339314 7440578 325098 Tra"" 458,047 159,147 298,900 186,569 186569 112,331 SI,eel, 1,111,943 1,373000 7,089,525 1772,125 11346,593 1,373000 6,931,452 8304452 3,042,141 Enle,.,',e Fua., Su""e Wal., Mooaoemeal 33e,505 3,269,666 161,725 3769896 3,259,914 3,259,914 509,982 I Duma',~,Ceale' ..- 20,140 755,660 35e,451 258,411 1,392662 715,422 B37,001 1,352,423 40,239 Intema' .e,,'ce F"nd" ' .. , 'RI',k..Ma""9'!.ñ.êrn ,.. ~'3,631,827 708,650 316,511 4656,988 708,650 708,6SO 3,94B,33B 'a'9,malloa'sl"em.' r:--' 1,613,189 1,579,842 121,390 237,540 3,551,961 1305,292 28B,928 1,594,220 1,957741 ~n 5.""." 192,667 221,095 1,214 41254B 24B15B 246,158 166,390 F'e~1 & <;gulp.meal . l,e30,B95 1,310,981 (9,034) 20,000 3,152,842 B16,990 e4,329 901,319 2,251,523 BulldlnD' & Fumi,hlao, 1055,299 450,863 30,424 27300 1563 8e6 669410 27300 69B,71 0 86717B .. .'.... ""'...'.::..:...'.,'". ' ~;2iM;~. ',ø,(fJ;~/ 'm;.2j,¡'~7,$¡i~ÍiIi,7q~"$j~~~7~;t~;$St2~j;'6. < . 129Me,". '$6:3"";904 $"',3:1;02.;.9 k:l"alb'eaalaIl0",""""'12002 canyfDrwa", adj,~, 0",1""""" 02 02/22/2002 12:35 PM City of Federal Way General & Street Fund 2001 Operating Results and Carry Forward Summary .. . ...... ......... :~~¡ji~Ringl:'uRdiialaRiiè. REVENUES Property Tax Sales Tax Criminal Justice Sales Gambling Tax LeaseholdtMis Taxes License & Fees Franchise Fees Building PennitstPlan Check - CD MVETII695 Backfill Criminal Justice H/C Criminal Justice LIP LIquor Excise Tax LIquor Profits Grants Vehide License Fee Fuel Tax Plan ReviewlZoing Fees Plan Check FeeslPennits - PW Other Mise Street Fees/charges Financing Proceeds-PW Fines & Forfeilutes/Court Revenues Interest Income Police & Securitylindduing PS grants Mise Rev Recreation Prog Admin Fee Operating Trsfr :.:Totál:ìliWen¡fä': EXPENDITURES City Council City Manager Muni-Court Community Development Legal Management Services Jail Public Safety Park & Recreation Public Works Capital Transfer Contingen . f,*"i;icf¡et!(#iiliw: Exc.;ss¡jfR~~~1i';~sÍi;icpeli$e .' 1=nding¡'.;¡;d8åI~1ice . Street Ending FIB GetjerafEndirigFIB . : (6:620;#4 56;62M4{ :F..voràbli> U¡;fàvor<ible} ouaL.'.' '.' er"""t.: . . ..... ........ .'" ... Ö;QÖ'Y,$Ú:j~;~9 #(om:2ö~jQÞera:iioj;" $ 7,200,394 $ 7,215,272 $ 14,878 0,21% 9,905,347 10,368,153 462,806 4,67% 1,589,767 1 ,653,470 63,703 4,01% 2,000,000 2,222,867 222,867 11.14% 4,765 2,675 (2,090) -43,85% 174,809 94,891 (79,919) -45.72% 561,294 591,965 30,671 5,46% 796,353 597,881 (198,472) -24,92% 470,179 470,179 na (468,852) 2002 Bkfill Bgt ($ fOt 2003) na 64,955 76,903 11,948 18.39% 240,226 282,016 41,790 17.40% 455,780 442,941 (12,839) -2,82% 294,156 272,142 (22,014) -7.48% 81,268 KC/Signal Syn. 680,038 690,231 10,193 1,50% 1,170,933 1,190,299 19,366 1.65% 398,230 578,096 179,866 45,17% 259,583 397,745 138,162 53,22% 17,725 PW Expidited Plan Review 5,548 13,686 8,138 146.68% na 1,022,784 1,032,731 9,947 0.97% 407,064 346,319 (60,745) -14.92% 423,516 633,096 209,580 49,49% 126,978 PS Seiaures/Grants 53,834 138,146 64,312 156.61% 616,040 551,016 (65,024) -10.56% 476,306 476,302 (4) 0.00% 483,542 483,542 0,00% . 29;2115;264 . 30;8:12;56:f :.$:::1'531- 9:: :::5',250/;.s.:: ': 24:1;881j GF/$FRèv.enue:á .. 207,604 $ 654,896 1,043,290 3,068,826 1,167,796 1,662,975 1,333,515 13,024,013 3,089,826 3,176,155 518,553 224,893 $ 707,908 1,056,440 3,710,221 1,273,928 1,756,088 1,386,938 13,628,144 3,247,600 3,676,246 639,999 716,294 $32;Ò~;699. $28,94t450: $ <2;7:41A35} i (815;Hi $: 3;819;009$: 8;:il95;551' $ 118,000 S 275,926 S .3,161,009: $ 8;219;631: 02œcyfwd,ummaryo'",u"e,,'S 01 Re' & E,p V.,¡"co 17,289 7,69% 53,012 7.49% 13,150 1.24% 641,394 17.29% 106,132 8,33% 93,113 5.30% 55,423 3,99% 604,131 4.43% 157,774 4.86% 500,091 13.60% 121,446 18.98% 716,294 100.00% S~:Q:79;25Ö:' '9,610/; . $ .4;616,54!J'188;40'1, : S. t,61it,54Q:111i;Q1?, S 157,926 $'4;45S:,62~ 61,864 65,128 651,912 35,000 114,938 InternfTemp help/Branding gal/Ben Error correction HS/PAAlPASEAP/Code/Pennlt sys Outide legal counsel-Telecom EDEN/Kronos/Ol Sys 735,986 Seizure/grant programs 56,665 Arts com/add truck(s) 256,919 ContracUProjecUtruck repl l:.:1.;!56;:1:36:. 639,120 $2;617;~32 . : $:f2;860;413} $< 1¡7S6,J3S I ~¿, 02/22/2002 124 PM CITY OF FEDERAL WAY 2002 CARRYFORWARD ADJUSTMENT General Fund: Citv Manaoe, CM Contingency - to fully fund 2002's. Extend Management Intern 6 months.. Branding ............................ Temporary Help................................................................................................................................... ................... ................................ """""""""""" """""""""""""""""""""""""""""'"..................................... MuniciDa/ Court Intemal Service Charge-Buildin9 Configurations for Clerk working on Impound Ordinance................................... Internal Service Charge-RE Trsfr OP Fund-OP Equipment........................... ................................... Adopted Budget Correction-Judge & Commissioner Salaries & Benefits Correction............................................ Manaaement Service. Internal Service Charge-Residual Equity Transfer for Kronos Timekeeping System............................................ Intemal Service Charge-Residual Equity Transfer for Eden Finandal System.................................................... Wellness Program......................... .................................................................................................... Education Assistance ............ ................................................................................................. M&O for Area Photo Project.................................................................................................................... Internal Service Charge-Residual Equity Transfer for Oocument Management System........................................ Law DoDartment: Outside Legal Counsel-NegoUations for Telecommunication Leases............................................................... Communnv Dove/aDmen! One-Time/Planned Action SEPA-Project Not Complete................................................................................ One-TimeJPAA Study-Project Not Complete............................................................................................... One-TImeJComp Plan Update-Project Not Started....................................................................................... Contract Service for Code Amendments-In Progress................................................................................... Part-Time Intern-Funded w/SCA Buildable Lands $ in 200t ........................................................................... Internal Service Charge-Permil Tracking System......................................................................................... Human Services Contract-2000 Balance................................................................................................... Human Services Contract-2001 Baiance................................................................................................... Human Services-Employee Donations...................................................................................................... Human Service-Defendant Oonations....................................................................................................... Neighborhood Matching Grant-2001 Balance.............................................................................................. Neighborhood Oevelopment-Training........................................................................................................ Neighborhood Development-Improve 2002 Volunteer Recognition Dinner........................................................ One-TIme/City Hall Study........... .......................................................................................................... Parks & Recreation Intemal Service Charge-Residual Equity Transfer for Econnect RecreaUon RegistraUon...................................... Arts Commmission Operations Balance.... .................................................................................. Intemal Service Charge-Building Fund M&O for Klahanee Lake Center Unscheduled Repairs & Maintenance ......... Public Safetv Explorer Program.................. TrafficSchool........................... State Seizures........... ....................... """"""""""""'" Federal Seizures................ .................................... ............................................ Memorabilia Account............... ........................................................................................ Weyerhauser Grant-Speed Board...... ............................................................................................ 2000 Local Law Enforcement Block Grant............................................................................................... 2001 Local Law Enforcement Block Gran!......................... . ....................................................... Pending Grant Match - 2002 Bulletproof Vest Program.................... ............................................. Pending Grant Match - 2002 LLEBG .......... ....................................................................................... Pending Grant Match - 2002 COPS More........................................ ........................................................ ........................................................................................... Street Fund: Commute Trip ReducUon................... ...... ... ........................................ Neighborhood Traffic Safety-Inslall Speed Bumps........... .............................................. King County Contract-Pavement Markings.. ........................ .......................................... Pedestrian Safety-Install Audible Pedestrian Signals.. ................... Pavement Markings City-Wide.. ........................... WSDOT Triangle Study.................. .. ................. .............................................. Traffic Impact Fee Study-Altemative Traffic MitigaUon Approach....................................................... Internal Service Fund Charge-Auxiliary Generator for Steel Lake Maintenance Building...... ...................... Parking Structure Study: Analysis of Housing/Additional Parking.. Internal Service Charge-Oigital Aerial Photography...... Temporary Help-Funded with Expedited Review Fees.. SubtotalGeooral&Sireefl'iind '. 02/22/2002 1 :01 PM 2002 carryforward adj.xls sum 02 33 $639.120 15.000 38.000 8.B64 2,300 3.500 59,328 21,000 25,000 5,732 13,706 11,500 38,000 35,000 170.000 204,460 10,500 53,000 11,656 114,000 1,290 26,082 5,341 25,492 18,024 300 2,000 9,767 5,000 26,665 25,000 2,598 60,710 365,801 92,008 468 2,500 49,468 96,133 10,000 10,000 46,300 31,268 20,000 7,000 12,786 15,025 22,714 50,000 34,781 6,500 32,620 6,500 17,725 $2;6<1,532 CITY OF FEDERAL WAY 2002 CARRYFORWARD ADJUSTMENT Arteriat Street Fund: Asphalt Overlay Program-2001 Balance.................................................................................................... Solid Waste & Recycling Fund: Sound Resource Management Contract-2001 Contract Balance.. ............................... Increase Grant Expenditures based on Actual 2002 Allocation............. ......................................................... HoteUMotel Tax Fund: Tourism Program-2001 Balance.............................................................................................................. 673,365 6,104 30,307 91,187 Strategic Reserve Fund: Eliminate Budget for Transfer of Interest to Risk Management Fund-Combined Reserves w/Risk Managemen!........ (132,500) :::$i!I!1Q\aI'$~I~¡~Y~~W~FIiI1d$:::':""':':"':':':"':-:':::':':':"':':'.':': :':'.':':::':::':::':':':':':-:':':'.-:':::'::. :::':::::-:':"':':':::':':'::.-:':':-:'.-:':': ::.$.66$A&:!" City Facilities CIP Fund: Public Satety FacHity-2001 Balance.......................................................................................................... Oowntown Revitalization-Gapital-2001 Balance........................................................................................... Downtown Operations-Gonsulting Contracts-Legal Fund............................................................................... Oowntown Operations-Sign Incentive Program........................................................................................... Oowntown Operations-KJosk................................................................................................................... Parks CIP Fund: Sportsfield Improvements-Sacajawea CIP & Annual Program-Project Balance.................................................. Neighborhood Parks-Project Balance........................................................................................................ Celebration Park-Project Balance............................................................................................................. Klahanee Lake Improvements-Project Balance........................................................................................... New Project-West Hylebos-Source is BPA Trail Phase III General Fund Balance............................................... BPA Trail Phase III-Grant Balance..........................................................................................."""""""'" Skateboard Park-Project Balance.......................................................""""",,""""""""""""""""""""" Alderbrook Play Park-Project Balance....................................................................................................... Hylebos Project-Project Balance........................................................",,""""""""""""""""""""""""" Major Maintenance/Parks Facilities-Project Balance..................................................................................... Parks Acquisition-New Project................................................................................................................. Surface Water Management CIP Fund: SeaTac Mali Oetention-Project Balance..............................................................""""""""""""""""""'" Sta~ake Road/South 272nd Convenyance Improvements-Project Balance....................................................... South 356ths Regionai Storm Water Facility-Project ..Balance....................................................................... West Hylebos Channel Stabilization-Project Balance.................................................................................... SR99 Storm Drainage Improvements-Project Balance.................................................................................. West Branch Lakota Creek Restoration-Project Balance.............................................................."""""""'" Lakota Creek Channel Restoration-Project Balance...................... .......,..................................................... 5 Year Monitoring Program-Project Balance................ ,"""""""""""""""""""""""'" Traffic CIP Fund: Oash Point Road & 8th Ave SW Traffic Signal-Project Balance.. ...............................,............................... Transportation CtP Fund: South 356th St to SR99 to 1st Ave-2001 Balance.... ...................................."................... ROW 23rd Ave South, South 317th to South 326th-2001 Bal.... ............................................... South 312th - SR99 to 23rd Ave South.................................... .............................................................., South 320th St & Highway 99 Intersection Improve-2001 Bal......................................................................... Pacific Highway Phase 1- South 312th to South 324th-2001 Bal........... .................................................. SR99& South 330th St-2oo1 Balance............................. ................... .......................... Pacific Highway Phase 11- South 324th to So 340th - 2001 Bal..... ,""""""""""""""""""""""""""'" Pacific Highway Phase 11- South 324th to So 340th - Balanced Transferred tram South 348th to SR99.................. South 312th St@ 8th Ave So Traffic Signal-2001 Bal.. So 336th St and Weyerhauser-2001 Balance.... South 32Oth St@1stAveSouth-2001 Balance South 288th St@SR99Intersection-2001 Balance................ ... 1st Ave So-So 356th to 361st Shoulder-01 deficit bal covered by 2002....... South 312th @ 14th Ave Traffic Signal-2001 Balance......... South 348th St@ 1st Ave South-add Turn Lanes................. 21st Ave SW/SW 357th St: SW 356th St-22nd Ave-2001 Bal.. South 348th St:9th Ave So to SR99-2001 Balance..... 20th Ave So: So 316th to So 32Oth St-2001 Balance.. So 3408th St@ SR161-2001 Balance.. 9th South & 336th-2001 Balance... .................... ................... ....................""""'" 6,549,874 1,068,842 79,898 105,247 50,000 91,597 63,328 126,466 26,554 40,000 292,261 18,993 4,233 51,984 1,295 140,787 1,910,267 723,310 346,230 747,868 271,667 883,944 326,045 129,983 186,569 155,444 2.046,334 55,780 767.590 1.473,796 13,828 1,210,591 27,208 22,691 248,115 45,222 478,530 (4,884) 957 29.126 44.417 203,379 61.437 51,390 500 Súb!òt~1 GapitaIP'òî~è;tFi!h\l$. : $21,168;69. 02/22/2002 1 :01 PM 2002 carryforward adj.xls sum 02 jq CITY OF FEDERAL WAY 2002 CARRYFORWARD ADJUSTMENT Surface Water Management: ESAGapAnalysis.... .... ... .. ................................ ..... .. .................................... internal Service Charge-Residual Equity Transfer for Auxiliary Generator-Steel lake Maintenance Building............. Watershed Interlocal Agreement .................................... .................................... Brochure Printing.................................. ........................................ Steel lake Covered Wash Facility.. ..................... ...................................... Dumas Bay Centre Fund: Knutzen Family Thealte Capita~2001 Balance..................... DBC Operations-Ending Balance to Capital Maintenance............. KFT Operations-Ending Balance to Capnal Maintenance................... OBC-Alea Grant Project Balance & Grant Funding........................... OBC-Carpet, Irrigation, Roof Repair............................................... ........................................................... ................................................ ....................................... ........................................................... ........................................................... tnfonnatlon Systems Fund: Mid-Biennium Correction- 4 Radios for 4 Lateral Officers.............................................................................. Eden Financial System Upgrade-MS/Finance.................... ............................................................... Kronos Timkeeping System-MS/Finance.............................. ................................................................ Document Management System-MSIFinance............................................................................................. Permit Ttacking System-CD/Building........................................................................................................ Recreation Registration-Econnect-PkiRec................................................................................................. New Program-GIS lVea Photo Project (pending 2/26 FEDRAC)......... .................................................... GIS Server Replacement-Use of Reserves................................. .................................................... City Hall Server Replacement-Use of Reserves........................................................................................... Muni-Court DP Equipment..................................................................................................................... I-Net for City Hall............................................. ..................................................................................... LAN Equipment Replacement-Use of Reserves.......................................................................................... Fleet & Equipment Fund: PW-5 Yard Oump Truck-Use of Reserves & Sale of Existing.......................................................................... PklMt-Bobcar Skid Steer Loader Annual Trade Out-Use of Rsvs.................................................................... PW/ST & SWM-Auxlliary Generator for Steel lake Maint Bldg....... ................................................ Buildings & Furnishings Fund: Muni-Court-Clerk Office Reconfiguration for Clerk working on Impound Ordinance............................................. Unscheduled Repairs to Klahanee lake Community/Senior Center... ..................................................... :..$\ÌblølaIPi:OjXlòla;y:F<íriQÌI.: Special Studies/Contracts Fund: Government Channel Cable Broadcasting-2001 Balance............. ...................................................... 2% for the Arts Fund: Parks Art Balance....................................................... ................................................. CDBG Fund: Domestic Violence Grant Reimbursement-Transfer to law.. ....................................... : SùbtOlaI: Nø.i1AMùäIPrJoiJi:iImÌl.:: 46,151 6,500 3,444 2,660 39,328 17,825 29,873 30,084 520,947 38,272 9,928 25,000 21,000 38,000 114,000 5,000 18,000 35,000 13,500 3,500 2,000 4,000 67,171 4,158 13,000 2,300 25,000 :::U;135.6<11:. 123,838 28,114 4,139 -::$156,1191. ...,... ...... .... ::$~Ú~j~i .......... .. ... .... ...~AAN¡j1:9iÄ~;All~\JN6ß.:. 02122/2002 1 :01 PM 2002 carryforward adj.xls sum 02 '1<: MEETING DATE: April 2, 2002 ITEM# )fee) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Arts Commission Work Plan CATEGORY: BUDGET IMPACT: IZI CONSENT D RESOLUTION D CITY COUNCIL BUSINESS 0 ORDINANCE D PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Committee action form dated February 4, 2002; Arts Commission Work Plan SUMMARYIBACKGROUND: The Arts Commission developed a 2002 Work Plan. The Commission will operate with three working Committees, which will meet monthly, and one full Commission meeting each month. The commission reviewed and approved the Work PIan at the January 2002 Arts Commission meeting. A copy of the Work Plan is included for Council Review. dTY COUNCIL COMMITTEE RECOMMENDATION: On February 11,2002 the Parks, Recreation, Human Services and Public Safety Council Committee passed a motion authorizing the Arts Commission to implement the 2002 Work Plan. PROPOSED MOTION: "i move approyal of the Arts Commission 2002 Work Plan." CITY MANAGER APPROVAL: ~- (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED D TABLED/DEFERRED/NO ACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 5.A CITY OF FEDERAL WAY PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT Date: February 4, 2002 To: Parks, Recreation, Humau Services & Public Safety Couucil Committee From: Mary Faber, Recreatiou and Cultural Services Superiuteudeut David M~,\... Manager Arts Commi;~o:1 ~Vork Piau Via: Subject: BackGround: The Arts Commission developed a 2002 Work Plan. The Commission will operate with three working Committees, which will meet monthly, and one full Commission meeting each month. The Commission reviewed and approved the Work Plan at the January 2002 Commission meeting. A copy of the Work Plan is included for Council Review. C .. R d . OÞ ~,L ommlttee ecommen atlOn: Authorize the Arts Commission to implement the 2002 Work Plan; and forward to the Full Council for approval of the Arts Commission 2002 Work Plan at the March 5, 2002 Council meeting. APPROVAL OF COMMITTEE REPORT: 4 c2~~ 1. ( City of Federal Way Arts Commission 2002 Work Plan Public Art Committee A. Maintain City Hall Exhibits and Knutzen Family Theatre Gallery B. 1. Schedule artists for both galleries for 2002. City Hall Gallery: 5 shows, including the Arts Alive Juried Show Knutzen Family Theatre: 4 Shows Timeline: Artists scheduled by Jan. 15, 2002 Lead: Staff 2. Organize volunteers to assist in installing and removing exhibits. Timeline: On-going Lead: Regina Bigler Develop art plans for upcoming 2% for Art Projects 1. Finalize involvement with the Skateboard Park project. Timeline: Report to Council in March, 2002 Lead: Iris Marshall Implement Outdoor Sculpture Exhibit at Celebration Park C. 1. Finalize budget Timeline: January 2002 Lead: Lana Bostic, Iris Marshal/, Regina Bigler 2. Review Artists Proposals. Timeline: February 2002 Lead: Lana Bostic, Iris Marshal/, Regina Bigler 3. Install Exhibit Timeline: May 2002 Lead: Staff D. Review Draft Public Art Policies and finalize. 1. A ad-hoc committee of the Commission review policies. Timeline: February 2002 Lead: AI/an Smith, Donna Welch 2. The Public Art Committee review policies. Timeline: March 2002 Lead: AI/an Smith, Donna Welch 3. Finalize Policies for Commission/Council approval. Timeline: May, 2002 Lead: Staff E. Sponsor Alive in the Arts Juried Art Show 1. Develop Artist Prospectus Timeline: July, 2002 2. Distribute Prospectus Timeline: Seplember, 2002 Lead: Staff 3. Install the Exhibit, Host Reception Timeline: October, 2002 Lead: Regina Bigler. Lana Bostic Lead: Regina Bigler, Lana Bostic F. Assist with volunteer effort for the Historical Art Work at Dumas Bay Centre. Timeline: As needed by the Committee Lead: Bette Simpson {\-L (' r 2. Cultural Outreach Committee A. B. 3. Review/revise Knutzen Family Theatre Policies 1. Host F.W.C.P_A. and get feedback from user groups concerning the facility, policies and pricing Timeline: February, 2002 Lead: Devèlop on-going advocacy with the Council on facility needs. 1. Update Council Committee on facility schedules and needs- Timeline: Atlend Council Commillee Quarterly Lead: Donna Welch C. Update annual informational Arts Commission brochure Timeline: Print in February, 2002 Lead: Ted Nelson D. Publish semi-annual newsletter: Timeline: Spring-Summer Edilion mailed in March, 2002 Fall/Winter Edition mailed in September, 2002 Lead: Ted Nelson E. Organize attendance Chamber meetings and bring promotional items for display. Timeline: Monthly as scheduled. Lead: Donna Welch, Iris Marshall F. Update the Arts Commission informational slide program and develop a compatible version for the City's local channel.. Timeline: March, 2000 Lead: Allan Smith G. Submit information for the cultural calendar page on a quarterly schedule for Recreation Brochure. Timeline: Quarterly to coincide with lhe production of the Recreation Brochure. Lead: H. Submit monthly article on Arts Commission topics to the FW Mirror. Timeline: Monthly Lead: Margaret Douglas Programs Committee A. Sponsor King County Performance Network Events at the Knutzen Family Theatre. Assist w/promotions, ticket sales, ushering. Timeline: 2 Concerts to be held Feb-March 2002 Lead: Belle Simpson B. Host reception with Contract for Services Recipients and City Council. Timeline: March, 2002 Lead: Iris Marshall C Red, White and Blues Festival: 1. Review and develop new ideas for Artists in Action area. Timeline: Finalized by March, 2002 Lead: Allan Smith 2. Develop the idea of an integrated public art project at the event Timeline: Artists selected and ideas finalized by March, 2002. Lead: (\- 3 ( r D. 2002 Contract for Services Program. 1. Develop Update application guidelines. Timeline: Programs Commitlee review June, 2002 Lead: Jackie Peterson 2. Publish new guidelines. Timeline: August 2002 Lead: Staff 3. Review applications, make recommendations for funding to Commission. Timeline: Review applications in October, approve at Commission Meeting in Oclober Lead: Jackie Peterson E. Continue involvement and funding support of the Summer Sounds on the Beach Concert Series. Schedule Commission members to attend Concerts. Timeline: Summer, 2002 Lead: Lana Bostic 4. Cultural Plan Update A small group of Arts Commissioners and members who served on the first Cultural Planning Committee will review the current plan, update and recommend a process for developing a new Cultural Plan. Timeline: Distribute Survey lhrough Spring Recreation Brochure. Focus group will review the existing Plan in February. Commission schedule a retreal in April to review draft of plan. Present draft to Council in June, 2002 Lead: Allan Smith, Donna Welch A-~ MEETING DATE: April 2, 2002 ITEM# 3J(f) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Purchase of Three Vehicles CATEGORY: BUDGET IMPACT: [8J 0 0 CONSENT RESOLUTION CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ -------.--------------------------------------- --- u - ---.---------- - A TT ACHMENTS: March 7, 2002 FinancelEconomic Development/Regional Affairs Committee memorandum SUMMARY/BACKGROUND: The City has collected $49,786 in replacement reserves for three vehicles used in Park Operations- The vehicles eligible for replacement in 2002 are Chevrolet Models; 1/2 ton 4x2 pickup, S 10 Blazer and a Cargo Van. Parks is requesting authorization to expend these funds for the purchse of the same type ofyehicles, with the exception of increasing the towing capacity of the Pickup from a 1/2 ton to a 3/4 ton- .. . ----------------------------------------- CITY COUNCIL COMMITTEE RECOMMENDATION: Move to full Council approyal to purchase a 3/4 ton Ford 4x4 pickup, Chevrolet S 10 Blazer, Chevrolet Cargo Van in the amount of $57,06538 including Washington State Sales Tax, from the current Washington State vehicle purchasing contract PROPOSED MOTION: "I move approval of the committees recommendation as presented. ~~;~~~~~~~~~~~~~~~~:--~--- ----------------------- (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLEDIDEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances nnlv) COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # ~VISED - 05/10/2001 CITY OF FEDERAL WAY PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT Date: March 7, 2002 To: Finance/Economic Development/Regional Affairs Committee Subject: Steve Ikerd, Property Seryice Manager David ~nager Purchase of Three Vehicles From: Via: Back!!rollßd: The City has collected $49,786 in replacement reserves for three yehicles used in Park Operations. The yehicles eligible for replacement in 2002 are Chevrolet Models; 1, ton 4x2 Pickup, SIO-Blazer and a Cargo Van. Parks is requesting authorization to expend these funds for the purchase of the same type of vehic1es, with the exception of increasing the towing capacity of the Pickup from a 1, to a % ton. New Vehicle Cost % ton Ford 4X4 Pickup Chevrolet SIO Blazer Chevrolet Cargo Van State Sa1es Tax 7.6% Fees Total Purchase Cost $19,332.00 $19,094.00 $14,339.00 $ 4,010.13 $ 290.25 $57,065.38 , Available Bud!!et Replacement Reserves Collected Sale of three vehic1es (Est). Total Availab1e Budget $49,786.00 $ 9.250.00 $59,036.00 Recommendation: Staff recommends placing the fol1owing item on the April 2, 2002 Council Consent Agenda for approyal to purchase a % ton Ford 4x4 Pickup, Cheyrolet SIO Blazer, Chevrolet Cargo Van in the amount of $57,065.38, inc1uding Washington State Sales Tax, from the current Washington State yehic1e purchasing contract. Committee Chair ~~JJu..- Comm ttee Member APPROVAL OF COMMITTEE REPORT: ttlb3 -C I -------- ITEM# ~ --------- MEETING DATE: April 2, 2002 CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Authorize Official Delegation to Visit Sister Cities CATEGORY: BUDGET IMPACT: ~ CONSENT 0 RESOLUTION 0 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $6000_00 $6000_00 $0_00 ATTACHMENTS: FEDRAC Agenda Report ------------------------------------------------------------------- - - ------------------------- SUMMARY/BACKGROUND: See attached FEDRAC Agenda Report --------------------------------------------------------------------------------------------------------------------------- ---- ---- CITY COUNCIL COMMITTEE RECOMMENDATION: The committee recommends using a combination of both city funds and private donations- Because of a limited budget and the fact that any funds would have to coyer the costs of y Council members and staff delegates, the $6,000 in city funds would be sufficient to pay for only three delegates ,Jased on year 2000 costs)- Use of private donations in conjunction with some city funds could potentially allow more than three delegates to take part, and as well as minimize the use of city funds for sister city purposes- ---------------------------------------------------------- -- PROPOSED MOTION: "I move to authorize the use of a combination of both city funds and priyate donations to pay for sister city delegation trayel expenses." ~~;~~NAGER APP~~~~~-;--------~------------- (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) ---------------------------------------------------- - COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 CITY OF FEDERAL WAY CITY COUNCIL FINANCE/ECONOMIC DEVELOPMENTIREGIONAL AFFAIRS COMMITTEE Subject: February 13, 2002 r Derek Matheson, Assistant City Manag~ Jason Suzaka, Management Intern/AnalY¡¡>'jS Dayid MO~nager Sister Cities Trip - August 2002 Date: From: Via: Backe:round: Every two years it is customary for the City Council to send a delegation to our sister cities of Hachinohe, Japan, and Tonghae, South Korea. The yisitation usually takes place during the annual festival of one ofthe cities. Because both cities haye their festiyals at different times in the year, the delegation can only make it to one. The trip dates have typically alternated between the two cities. Since a special delegation attended Tonghae's festival last year, it would be appropriate to attend Hachinohe's festival this year. The festiyal occurs around Aug- 1. The city has a budget of$6,000 for sister city travel in 2002- Any funding for the trips must coyer both Council members and staff. The cost of sending the previous delegation in 2000 was $1,800/person, of which the city provided $400 and the rest was covered by priyate donations. In addition, there are also two special, unofficial sister city trips planned in 2002. The first is the Tonghae Camping and Caravanning Rally, which will take place May 22-26. The second is the Sister City Baseball Tournament, which will take place in Hachinohe on June 18-27. While council members are welcome to attend these events, individual travelers would haye to pay for the costs themselyes. Per Council rule 16.24, Council and/or the Mayor must approye all trayel by council members. Committee Options: 1. Authorize a trip to Tonghae and Hachinohe in August 2002, and authorize the use of the full amount of$6,000 in city funds for that purpose. 2. Authorize a delegation to Tonghae and Hachinohe in August 2002, and use a combination of both city funds and seek private donations to help offset the costs. 3. Authorize a delegation to Tonghae and Hachinohe in August 2002, but do not authorize the use of city funds for that purpose. ~í)í Recommendation: Staff recomme~h is to use a combination of both city funds and priyate donations. Because of a li~ ~d the fact that any funds would haye to cover the costs of Council members and staff delegates, the $6,000 in city funds would be sufficient to pay only three delegates (based on year 2000 costs). Use of priyate donations in conjunction with some city funds could potentially allow more than three delegates to take part, as well as minimize the use of city funds for sister city purposes. ú!I!1t -;)) MEETING DATE: April 2, 2002 ITEM# Yéh) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Small Works Roster Resolution CATEGORY: BUDGET IMPACT: 0 CONSENT 0 RESOLUTION 0 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Bndgeted: Expenditure Amt.: Contingency Req'd: $0.00 $0.00 $0.00 ATTACHMENTS: Memo to FinanceÆconomic DeyelopmentJRegional Affairs Committee summarizing changes, and draft resolution. SUMMARYIBACKGROUND: The Washington State Legislature amended RCW 39.04.155 to increase to $200,000 the limit allowing for the use of a small works roster process and to provide for a limited public works process for contracts $35,000 or less. The attached resolution changes the Council purchasing policies to reflect the changes, consistent with current State law, and provides for administration of the small works roster process in accordance with RCW 39.04.155. CITY COUNCIL COMMITTEE RECOMMENDATION: Move to full Council to adopt attached draft resolution which implements changes in the small works roster law, and repeals Resolution 94-162 establishing a small works roster process for awarding public works contracts- PROPOSED MOTION: "I moye approyal of the attached draft resolution which implements changes in the small works roster law, and repeals Resolution 94-162 establishing a small works roster process for awarding public works contracts." ~ CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLEDfDEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # 'VISED - 05/10/2001 City ofFederai Way MEMORANDUM Date: March 19,2002 Subject: Finance, Economic Development and Regional Affairs Committee David MO~ager Mary McDougal, Human Resources Manager~ Small Works Roster Changes To: Via: From: Background: The Washington State Legislature amended RCW 39-04.155 to I) increase from $100,000 to $200,000 the limit allowing for the use ofa small works roster process for awarding public works contracts; and 2) provide for a limited public works process for contracts $35,000 or less which includes the ability to waive performance bond and retainage requirements- The attached resolution would change the Council purchasing policies to reflect the changes, consistent with current State law, and provides for administration of the small roster process in accordance with RCW 39.04.155 as it exists now and is hereafter amended. Attached is the draft resolution for your consideration. Committee Action Recommended The Finance, Economic Development and Regional Affairs Council Committee moves to forward the attached resolution to full Council for adoption. " 1j).f.. v: i RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, REPEALING RESOLUTION NO. 94-162 RELATING TO ESTABLISHING A SMALL WORKS ROSTER PROCESS FOR AWARDING PUBLIC WORKS CONTRACTS. WHEREAS, the City Council of the City of Federal Way, Washington, has previously adopted Resolution No. 94-162 to establish a small works roster process for awarding public works contracts whenever the estimated cost was One Hundred Thousand ($100,000.00) Dollars or less; and WHEREAS, the Washington State Legislature adopted RCW 39.04.155 which proyides for the creation of small works rosters by cities; and WHEREAS, the Washington State Legislature amended 39.04.155 to allow for small works roster wheneyer the estimated cost of work is Two Hundred Thousand Dollars ($200,000) or less; and WHEREAS, the City Council of Federal Way desires to repeal Resolution No. 94-162 because of the amendment to RCW 39.04_155; and WHEREAS, the City Council of the City of Federal Way finds such repealer be in the best interest of the City of Federal Way; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY HEREBY RESOLVES AS FOLLOWS: Section 1 The small works roster for the City of Federal Way is created and will be administered in accordance with RCW 39.04.155 as it now exists, and hereafter amended. Sf:ctinn2 Repeaif:r. Resolution No. 94-162, adopted January 18, 1994, is repealed. s.ectinn-.1 R"tific"tion. Any act consistent with the authority and prior to the effective date of the resolution is hereby ratified and affirmed. Res.#-----, page#----- Sec1illn..A Fff~f'.tiv~ n"t~. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, this day of ,2002. CITY OF FEDERAL WAY MAYOR, JEANNE BURBIDGE ATTEST: CITY CLERK, N. CHRISTINE GREEN, CMC APPROVED AS TO FORM: CITY ATTORNEY, BOB C. STERBANK FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO- k\resolsmallworks2002 Res.#-----, page#----- MEETING DATE: April 2, 2002 ITEM# y(. ) ------------------.------------.------- .-------- CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: 2002 Insurance Renewal --I ~-- BUDGET IMPACT: ORDINANCE Amount Budgeted: PUBLIC HEARING Expenditure Amt.: OTHER Contingency Req'd: CATEGORY: ¡g¡ CONSENT D RESOLUTION D CITY COUNCIL BUSINESS D D D $ $ $ ATTACHMENTS: FEDRAC Agenda Report; Washington Cities Insurance Authority Interlocal Agreement SUMMARYfBACKGROUND: In the past two years, the City has had a number of disagreements with St. Paul's handling of claims where the City did not feel its interests had been represented. After reaching a tentative agreement to renew 2002 coverage, the City was given a list of conditions that would further restrict its ability to manage its own litigations and would give St. Paul the ability to settle claims under $50,000 without first obtaining City approval. Staff finnly believes that these conditions are unacceptable to the City. While the total cost of renewing with St. Paul is lower than with WCIA, the ~mmercial insurance market outlook and St. Paul's continued tightening of our ability to participate in the litigation process uld narrow the gap both in tenns of direct and indirect fmancial impact to the City. ----------------.---- CITY COUNCIL COMMITTEE RECOMMENDATION: Staff recommends joining WCIA effective May I, and canceling St. Paul's policy for the remainder of2002. This change will require an additional appropriation of funds in the amount of $50,000 .. $80,000 in 2002. Staff also recommends that the amount be provided by the City Manager's Contingency Fund. FEDRAC has concurred with this recommendation. -------------------....--.. ..-..-..-------------------------.------..-...--...-------..-....-..--.--.------ PROPOSED MOTION: "I move to approve of the City's participation in the WCIA effective May I, 2002 and the use of the City Manager's Contingency Fund for the amount necessary for the transition." CITY MANAGER APPROVAL: ~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED D TABLED/DEFERRED/NO ACTION -, MOVED TO SECOND READING {ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM Date: To: Via: From: March 22, 2002 Finance, Economic Development and Regional Affairs Committee Dayid H. Moseley, City Manager Iwen Wang, Management Services Director 2002 Insurance Renewal þ/J Subject: Background Last august, staff reported to the Conunittee that the insurance market conditions had changed drastically since late 2000. We anticipated a substantial premium increase for the 2002 renewal and would explore other options than the conunercial insurance market. Among other considerations, staff identified areas that are of particular importance to Federal Way in the final analysis; including the City's ability to manage the litigation process, the availability of comprehensive risk identification, prevention consultation and training, and the overall cost. To ensure the City covered all potential markets, we extended the broker services agreement with Raleigh Schwarz and PowelllBrown & Brown to obtain proposals from both the conunercial market and insurance pools. This memorandum will provide the Council with the results of the search and staff recommendation. Renewal Options Raleigh Schwarz and Powell contacted 16 insurance markets and one pool in their search and received one proposal from St. Paul for the insurance package. Staff also contacted Washington Cities Insurance Authority (WCIA) and received an alternative proposal. Insurance Pronosals St Paul WCIA Per Occurrence Liability Coverage $12 million $14 million Status Quo Recomd Deductible Level $ 5,000 $ 25,000 $ - $ 100,000 Line of Coverage Liability 230,963 211,180 439,981 222,190 Property wlBI/IMIEQlFlood 49,937 36,801 9,157 7,385 Boiler/Machinery 2,157 2,157 890 890 CrimelFaithful PerfonnancelFidelitv 1,341 1,341 1341 1,341 Total Premium 284,398 251,479 451,369 231,806 Settlement/Expenses Average Loss/Expenses 82,000 123,000 25,000 250,000 PS Auto Physical Damage(eliminated in 2002) 20,000 20,000 20,000 20,000 Broker Service 22,050 22,050 - - City legal fee (in GF) 35,000 61,250 - - Risk Adiustinp Cost 2,000 10,000 - - Total Out of Pocket 445,448 487,779 496,369 501,806 Adiusted Risk Budget 436,500 436,500 I 436,500 436,500 Over (unded budget /8,948) (51,279) /59,869) (65,306\ h.II,",""I¡;'Kon,""12002\O.1'6lin>u ,enew.doc G-! Qualitative Differences: Risk Sharinp: Pool vs. Insurance: The WCIA is a risk sharing pool fonned in 1981, cuuently has 100 members in the liability pool; including a number of King County Cities such as Aubwn, Kent, Renton, and Tukwila. Because it is not an "insurance" company (it self-insures claims up to $Imillionperoccurrence), the pool has a very high level of self-detennination in tetmS of policy coverage. Most members participate with "first dollar" coverage with 4 large members assuming deductibles up to $250,000 per loss. The premium is based on the memher's loss history and the pool's overall fmancial condition. At the end of 2000, the WCIA had over $70 million in net equity, including approximately $50 million in loss reserves and $20 million in umeserved equity. According to WCIA, their pro-forma AM Best rating (the most conunon credit rating for insurance companies) is A VII, which reflects its small but high credit quality status. St. Paul is rated A+ by AM Best and is one of the largest insurance cauiers in the US. Coverap:e/Exc/usion: As mentioned above, while the pool also has coverage exclusions, the WCIA has very liberal interpretations of these exclusions. The Executive Committee (which is elected by WCIA members) has consistently taken positions to cover major unanticipated losses and uses a risk sharing approach in coverage decisions. Control of Litip:ation Process & Defense Counsel: One of our key concerns with St. Paul is their inexperience in municipal cases and their unwillingness to give the City control over the litigation process and selection of defense counsel. II is not likely the WCIA will allow us to choose our counsel either, but because of their focus on cities and familiarity with the issues facing cities in Washington State, their list of pre-selected legal counsel is more consistent with our needs. In addition, the WCIA will consult and collaborate with the City in settlement and defense strategies, which will not be made based on profit margins. This and the broad coverage stances the Authority has taken is reflected in their higher than market premiwnlassessments. Claims-made vs. Occurrence: All WCIA policies are "occurrence" based. Currently our Pnblic Official's (a.k.a. Euors and Omission's) policy is in "claims made" form, which means that if an incident occurred during the coverage period but the claim is made outside that period, the claim is not covered. This coverage form limits the insurance company's risk but leaves the policy holder exposed to future claims. Risk Consultation: Because of the "risk sharing" nature of the pool, risk prevention and early intervention are two of the pool's core missions. The pool provides a number of risk consultation services at no additional charge, including an annual on-site risk audit/assessment (focusing on a different operation each year), mandatory training prograrns, and a pre-defense review. Traininp:: WCIA provides consistent monthly training programs covering all areas of government risk exposure, including new/emerging trends tailored for municipal governments (63 classes offered in 2000, attended by over 2000 attendees) at no charge. Deductible or SIR: The $Iook deductible under WCIA applies to both expenses and indemnity (i.e. the city will need to pay up to $1 OOk per incident before coverage kicks in). However, the loss adjustment cost is not billed by incident. Term: If the City decides to participate, a minimum of3 years will be required, with a I year cancellation notice thereafter. Rate Stabilitv: The WCIA is subject to the same investment restrictions as cities. This means that their earnings are lower, but are more secure and stable, which creates a more stable rate structure for theIr members. This is also another reason why their rates ate higher than the conunercial market, particularly in a favorable investment market. With the substantial market couection over the past 2 years, it is predicted that the conunercial insurance premiums will continue to rise at substantial rates over the next two to three years. The WCIA expects ptemiums to grow 3-5% in 2003. This will narrow the gap between the pool and market rates. Tailliabilitv There is a provision in the lnterloca! agreement that members ate not relieved of unresolved loss history. In our discussions with the WCIA, this provision would only be evoked ]fthe authority becomes insolvent. h:'f",onccll,ncnnHnl'2002\O)26\,ns" ,,",w.doc G-2 With the level of reserves and reinsurance of pool risks, the chance of this to occur is not likely. This weakness is substantially alleviated by the pool's reinsurance program. Lack of Membership Diversification: The pool has 100 members participating on liability risks with some major cities in the S. King and N. Pierce Counties. The concentration of geographic area and type of entities could negatively affect the pool's fmancial stability should one significant incident have impact on multiple members. STAFF RECOMMENDATION: There is an inherent conflict of interest in the insurance company's profitability and its obligation to protect the insured. In the past two years, the City has had a number of disagreements with St. Paul's handling of claims where the City did not feel its interests had been represented. This includes St. Paul settling cases under the city's deductible limits without obtaiIring the City's approval, and their reluctance to use the City's preferred counsel in important cases. After the City reached a tentative agreement with St. Paul to renew 2002 coverage, the City was given a list of conditions that would further restrict its ability to manage its own litigations and would give St. Paul the ability to settle claims under $50,000 without flfst obtaiIring the City's approvaL Stafffmuly believes that these conditions are unacceptable to the City. While the total cost of renewing with St. Paul is lower in comparison with WCIA, the outlook of the cOIIUnerciai insurance market and St Paul's continued tightening of our ability to participate in the litigation process would narrow the gap both in terms of direct and indirect financial impact to the City. Therefore, Staff recommends joiIring WCIA effective May I, and canceling St. Paul's policy for the remainder of 2002. This change will require an additional appropriation of funds in the amount of $50,000 to $80,000 in 2002. Staff also recommends that the amount be provided by the City Manager's Contingency Fund. COMMITTEE ACTION: Recommend that the City Council approve of the City's participation in the WCIA (Interiocal Agreement attached) effective May I and the use of the City Manager's Contingency Fund for the amount necessary for the transition. h:lfinancelfincommt\200210326Iinsu 'enew.doc G-3 MEETING DATE: April 2,2002 ITEM# yú) --------------------- ---------- CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Interlocal Agreement/Broadcast ofFW School Board Meetings --------- CATEGORY: BUDGET IMPACT: [8J CONSENT 0 RESÒLUTION 0 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expeuditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: FEDRAC Agenda Report; Interlocal Broadcasting Agreement SUMMARY !BACKGROUND: Broadcasting school board meetings will enable the City to provide an important service to this young and family oriented community by putting the FWTV assets to good use- Both the City and the School District have limited resources and by state law the City must recover necessary costs- Staff believes the use of interns will allow the revenue to adequately cover City costs. The attached Interlocal Agreement allows flexibility and provides review points to assure that unanticipated program impacts can be appropriately addressed in a timely manner. ---------------------- ----------- CITY COUNCIL COMMITTEE RECOMMENDATION: Staff recommends that Council approve this "pilot" Interlocal Agreement as attached and direct staff to monitor the impact and review the continuation of the Agreement in NoyemberlDecember of 2002. FEDRAC has concurred with this recommendation, with a correction of the Interlocal Agreement to reflect that the initial term will end at the end of2002. ------------------ ------------- PROPOSED MOTION: "I moye approyal of the recommendation and the Interlocal Agreement and direct staff to monitor the impact and recommend changes as appropriate. ------------- ~. ---------------- CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLEDffiEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # _vISED-O5l10/2001 CITY OF FEDERAL WAY MEMORANDUM Subject; March 21, 2002 Finance, Economic Development and Regional Affairs Committee David H. M~anager Iwen Wang, Management Services Director ~ Broadcasting of School Board Meetings Date: To: Via: From: BACKGROUND Channel AvailabiIitv: Cable companies are required by the FCC and local franchise agreements to proYide adequate broadcasting channels for public, education, and goyemment purposes- These channels are collectively referred to as the PEG channels. Currently AT&T provides 7 PEG channels in the Federal Way area. There is one public access channel, 3 education access channels, and 3 goyemment channels that are used by the State (TVW), County (CTV) and the City (FWTV) respectiyely. Fundint! of Broadcastint! Equipment: The funding for the City's broadcast equipment is provided by the cable service companies as part of the 1995/96 franchise agreements. The donations include a $125,000 initial contribution, which was used to establish the current broadcast studio in the Council Chambers in 1998; and $150,000 in "replacement reserves" that are due in installments between 2000 and 2004. At the end of 200 1, the FWTV program had $123,800 in equipment funds and an additional $30,000 to be collected. FWTV OtJeration: The FWTV started operation in January of 1999 with a liye broadcast of regular Council meetings and 10 hours of daily progranuning time. The channel started 24-hour programming in the fall of 1999. In June of2001, the City added Land Use and Transportation Committee meetings to its program lineup, increasing the prerecorded progranuning to approximately 6 hours a day with the rest filled by general information bulletin displays. The annual operating budget for the FWTV was around $30,000 in 2001 for deyeloping and updating the information bulletin, taping public meetings, and the cable franchise administrations. To minimize the broadcasting costs, the evening meetings are broadcasted by exempt employees or by using flex scheduling and/or comp-time. Each liye session requires two people in the control room in case of technical difficulties. BROADCASTING SCHOOL BOARD MEETINGS The School District has made a number of inquiries into the possibility of broadcasting their Board of Education meetings via the FWTV over the past two years. The Board of Education meets twice a month, on the second and fourth Tuesdays (except for the months of July and December when only one meeting is held), for a total of22 meetings a year. The ayerage meeting time is approximately 4 hours, from 7:00 p.m. to 11 :00 p.m. City staff reyiewed yarious options with the District, including the option of video taping the proceedings at a school facility and playing it on FWTV. The reconunended option is to use the existing setup in the City Council Chambers. This option is the most conyenient from the City's operational perspectiye and would require the least setup/takedown time for each meeting. It is the only option that allows liye broadcasting and it provides the best quality production for the FWTV. After discussing the initial draft proposal with council members, three areas of concern arose. The following will describe these concerns and how they can be addressed through internal staff action or k. lfi nancelfincommtl2002\OJ 26 I[wtv .doc .,. U1 by modifying the preliminary proposal. The attached draft Interlocal Agreement reflects these changes. 1. The District should bear a fair and appropriate share of the costs for the use of the facility and City resources. Staff recommends approaching this concern ITom two angles: I) Require the District to contribute equally to the costs of future upgrades/enhancements to the broadcasting equipment, benefiting both the City and the District. 2) Manage staffing costs to approximately 50 - 60% of the billable rate ($60lhour or projected $300 per meeting) by actiyely recruiting qualified interns to broadcast meetings, and dedicate the balance (approximately $30/hr or $150 per meeting) to the upkeep/replacement of other audio/visual equipment in the Council Chambers. This will cover the estimated hourly cost for the facility and the equipment depreciation of$30, based on 1040 hours of usage a year. The use of interns will also help reduce the city's internal programming cost. 2. Questions were raised regarding potential scheduling conflicts with the use of the Chambers. To address this concern, staff has added a provision to allow a 30-day adyance notice for scheduling changes. This applies both to the ayailability of the Chambers and to changes in District meeting dates/times. 3. Council is also concerned about changes in the needs/conditions of the City and/or of the School Board, which may make the agreement impractical. A provision was added to allow either side to reconsider/pull out of the agreement by giving a 90-day notice should unanticipated issues arise. In addition, the initial term of the agreement ends December 31, 2002. This "pilot" or "test" period will allow the opportunity for both the City and the District to eyaluate the effectiveness and impact of the program and to make any necessary adjustments to the changing conditions. Should both parties decide to continue, a subsequent annual review is also called for in the agreement. STAFF RECOMMENDATION: Broadcasting school board meetings will enable the City to provide an important service to this young and family oriented community by putting good use to the FWTV assets. Both the City and the School District haye limited resources and by state law the City must recoyer necessary costs. Staff belieyes the use of interns will allow the reyenue to adequately cover City costs. The attached Interlocal Agreement allows flexibility and provides review points to assure that unanticipated program impacts can be appropriately addressed in a timely manner. Staff therefore recommends Council approyal of this "pilot" Interlocal Agreement as attached and direct staff to monitor the impact and review the continuation of the Agreement in NoyemberlDecember of2002. ...1L.ti COMMIlTEE ACTION: l\)I (iftI'P"" Approve staff recommendation and forward the attached Interlocal Agreemen~o full Council for approval and direct staffto monitor the impact and recommend changes as appropriate. k. lfinancelfincommt\2002\O3 26\£wtv. doc AJ~J.l? After recording, return to: Federal Way City Attorney's Office 33530 1st Way S. P.O. Box 9718 Federal Way, WA 98063-9718 INTERLOCAL BROADCASTING AGREEMENT BETWEEN CITY OF FEDERAL WAY AND FEDERAL WAY SCHOOL DISTRICT NO. 210 This Interlocal Agreement (hereinafter "Agreement") is dated effective _,2002,and is made and entered into between the City of Federal Way (hereinafter "City") and Federal Way School District No. 210 (hereinafter "School"), collectiyely"Parties". A. The School is governed by elected officials who make up the Board of Education ("Board"); and B. The Parties recognize the public benefit of broadcasting the Board's monthly meetings for the citizens' yiewing conyenience; and C. The Interlocal Cooperation Act, as amended, and codified in Chapter 39.34 of the Revised Code of Washington proyides for interlocal cooperation between governmental agencies; and D. The parties hereto desire and by this agreement to enter into an Interlocal Cooperative Broadcasting Agreement wherein public messages concerning school issues and the public meetings ofthe School Board will be taped at City facilities, and broadcast oyer the Federal Way governmental channel. NOW, THEREFORE, it is hereby covenanted and agreed to by and between the Parties hereto as follows: Broadcasting Interloca! Agreement Page 10f5 1. Live Broadcasting of School Board Meetings. A- School Responsibilities. (a) Commencing April 23, 2002, the Board is interested in the liye broadcasting of its regular Board meetings from the City's Council Chambers eyery second and fourth Tuesday, except for during the months of July and December when only one meeting will be convened, for a total of approximately 22 broadcast meetings a year. The School will notifY the City thirty (30) days in adyance of any change in the regular meeting to coordinate of the availability of Council Chambers. (b) For the use of Council Chambers, broadcasting equipment, and broadcasting staff, the School agrees to pay sixty dollars ($60.00) per hour for each broadcast plus one additional hour for the broadcasting equipment setup/takedown before and after each meeting, i.e. fiye (5) billable hours for a 4-hour meeting. Partial hour will be rounded to the nearest quarters. (c) If the setup of the room is changed for the Board meeting, the School is responsible for returning the room setup to the pre- existing arrangement. Alternatively, the School may elect to pay an additional $60 for City staff to rearrangement of Council Chambers. (d) Unless otherwise revised during the annual review of this Agreement, this hourly rate shall be automatically adjusted by inflation annually on or before January 1st each year. The inflation shall be measured by the annual ayerage Seattle- Tacoma- Bremerton area CPI-W. (e) The School is responsible for maintaining and storing the tapes of the broadcast after the completion of the airing cycle. B. City Responsibilities. (a) The City agrees to provide access to Council Chambers for the live broadcast of School Board meetings as set forth in Section I.A.(a) of this Agreement. Should scheduling conflict occur, the City will provide thirty (30) days' notice for any such conflict that will prevent the availability of the Council Chambers to the School. Broadcasting Inlerloca! Agreement Page 2 of 5 (b) The City agrees to provide personnel to prepare and broadcast the meetings. (c) rfdesired by the School, City will proyide video tapes for the recording and the School agrees to reimburse the City the actual cost of any tape used for the broadcast. 2. Payment. The School agrees to pay the City for the broadcast and use ofthe facility as set forth in Section l.A_(b), the setup fee if the City is responsible as set forth in Section l.A.(c), and any video tape(s) supplied by the City within thirty (30) days of receiving an invoice from the City. 3. Future EQuipment Purchases. The Parties agree that if enhancement to the broadcasting equipment is necessary for only one party, the party receiving the benefit shall be responsible for the entire cost. However, if the enhancement would benefit both Parties, both entities will reyiew and approve the enhancement and share such costs equally. 4. Term. This Agreement shall take effect immediately, and shall terminate at midnight on December 31, 2002 unless extended by action of the Federal Way School District Board and the Federal Way City Council prior to that date- Prior to that date, it may be terminated by either party upon the provision of ninety (90) days written notice to the other. 5. Compliance with Laws. Each party accepts responsibility for compliance with federal, state, or local laws and regulations. 6. Indemnification. Each party agrees to defend, indemnifY and hold the other party, its elected officials, officers, employees, agents, and yolunteers harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their respectiye agents, licensees, or representatiyes, arising from, resulting from, or connected with this Agreement to the extent caused by the negligent acts, errors or omissions of the defending party, its elected officials, commissioners, officers, employees, agents, and volunteers, or by breach of this Agreement. 7. Survival. The provisions of this Section shall surviye the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 8. Contact Persons. The parties stipulate that the following persons shall be the contact person for their respective jurisdiction. Broadcasting lnterlocal Agreement Page 3 of 5 A. Federal Way School District No. 210 B. City of Federal Way: Mehdi Sadri Information Systems Manager P.O. Box 9718 33530 1st Way S. Federal Way, WA 98063 (206) 66l-4098/Fax: (206) 661-4025 10. Filing. A copy of this Agreement shall be filed with the City Clerk, and recorded with the King County Auditor. 11. General Provisions. A. Entire Agreement. This Agreement contains all ofthe agreements of the Parties with respect to any matter covered or mentioned in this Agreement. B. Modification. No provision of this Agreement may be amended or modified except by written agreement signed by the Parties. C. Binding. This Agreement shall be binding upon and inure to the benefit of the Parties' successors in interest, heirs and assigns. D. Seyerabilitv. Anyproyision of this Agreement that is declared inyalid or illegal shall in no way affect or invalidate any other provision. E. Enforcement. In the eyent either of the Parties defaults on the performance of any terms of this Agreement or either Party places the enforcement of this Agreement in the hands of an attorney, or files a lawsuit, each Party shall pay all its own attorneys' fees, costs and expenses. F. Venue- The venue for any dispute related to this Agreement shall be King County, Washington. Broadcasting ¡nterlocal Agreement Page4of5 G. Waiver. Failure ofthe City to declare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. Time is of the essence of this Agreement and each and all of its proyisions in which performance is a factor. IN WITNESS WHEREOF the parties have hereunto placed their hand and seals on the day and year indicated. FEDERAL WAY SCHOOL DISTRICT No. 210 CITY OF FEDERAL WAY BY: BY: Thomas Murphy Superintendent David H. Moseley City Manager Date: Date: ATTEST: This_dayof ,20_. ATTEST: This_dayof ,2O_. School District's Clerk N. Christine Green, CMC Federal Way City Clerk Approved as to Form For Federal Way School District Approved as to Form for City of Federal Way Bob C. Sterbank, City Attorney School District Attorney K' IFIN AN C ElfIN C 0 MM T\200 2 10 3 2 6 IINTERLOC AL. DOC 02-19-02 Broadcasting Interloca! Agreement Page 5 of 5 MEETING DATE: April 2, 2002 ITEMH -sLCK) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: MULTIPURPOSE FIELDHOUSE STUDY - APPROVAL TO CONTINUE WORK CATEGORY: BUDGET IMPACT: X CONSENT RESOLUTION 0 CITY COUNCIL BUSINESS ORDINANCE PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $7500.00. $7500.00. $ . Plus unspecified travel expenses - on the order oj$750.00 ATTACHMENTS: Memo to FinanceÆconornic Development/Regional Affairs Committee, dated 3/21/02 SUMMARYIBACKGROUND: As a component of its mission to promote visitorship and tourism to Federal Way, last year the Lodging Tax Advisory Committee recommended to City Council, who approved, the engagement of a consultant to study the market demand for, and financial feasibility of, a multipurpose fieldhouse for indoor sports competitions and other events. In October of 200 I the City chose Don Schumacher 'rId Associates to perform the study. This study is being funded entirely with funds derived from the Federal 'ay lodging tax, with a maximum fee of $25,000. The scope of work for this study consists of five tasks, as follows; 1. 2. 3. 4. 5. IdentifY the market demand for the facility. Define the size, configuration and capital cost of the facility Conduct a pro forma financial analysis Provide an economic impact assessment Provide conclusions and recommendations After an initial visit the last week of November, substantial follow-up communication with numerous interested organizations and parties, as well as the preparation of several drafts for review by the City, the consultant has issued the final report on Tasks I and 2, as detailed above. By way ofyery brief summary, this report does identifY substantial market demand for such a facility, especially for basketball and volleyball competitions, plus other indoor sports; identifies two options for its potential development - one mostly private-sector, another by the public and nonprofit sectors; suggests the size and nature of the facility; estimates both development and operational costs; and discusses possible locations. The Lodging Tax Advisory Committee, at its 3/8/02 meeting recommended to FEDRAC to authorize continuation of the study to complete Tasks 3, 4 and 5- The remainder of the study will result in $7500 in additional compensation to the consultant, plus travel expenses for one additional trip to Federal Way. ITY COUNCIL COMMITTEE RECOMMENDATION: The FEDRAC recommended to authorize continuation of ,fie fieldhouse study to complete Tasks 3, 4 and 5, as per the approyed Scope of Work. PROPOSED MOTION: "I move to authorize continuation of work on the "Market Demand and Financial Feasibility Study for the Potential Development of a Multipurpose Fieldhouse," to complete Tasks 3, 4 and 5, as per the Scope of Work in the approved conSUltan~' ='V""'\. CITY MANAGER APPROVAL: - --- "\. "- (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLEDIDEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # REVISEO - 05110/2001 CITY OF FEDERAL WAY CITY COUNCIL FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE Date: From: Via: Subject: March 21,2002 Patrick DohA-Director, Community Development Services Dayid Moseley, City ManageÇðv- ~ Multipurpose Fieldhouse Study - approval of continuation to Tasks 3-5 Backl!round: As a component of its mission to promote yisitorship and tourism to Federal Way, last year the Lodging Tax Advisory Committee recommended to City Council, who approved, the engagement of a consultant to study the market demand for, and financial feasibility of, a multipurpose fieldhouse for indoor sports competitions and other events. In October of2001 the City chose Don Schumacher and Associates to perform the study- This study is being funded entirely with funds derived 1Ìom the Federal Way lodging tax, with a maximum fee of$25,000- The scope of work for this study consists offiye tasks, as follows: l. 2. 3. 4- 5. Identify the market demand for the facility. Define the size, configuration and capital cost of the facility Conduct a pro forma financial analysis Proyide an economic impact assessment Proyide conclusions and recommendations After an initial yisit the last week of November, substantial follow-up communication with numerous interested organizations and parties, as well as the preparation of seyeral drafts for review by the City, the consultant has issued the fmal report on Tasks I and 2, as detailed above. By way of yery brief summary, this report does identify substantial market demand for such a facility, especially for basketball and yolleyball competitions, plus other indoor sports; identifies two options for its potential deyelopment - one most priyate-sector, another by the public and nonprofit sectors; suggests the size and nature of the facility; estimates both development and operational costs; and discusses possible locations. Committee Options: I. Proyide any constructive comment, suggestions or adyice related to Tasks I and 2 and authorize continuation of the study to complete Tasks 3, 4 and 5. 2. Choose not to authorize continuation of the study on to Tasks 3, 4 and 5. ,1Y1b ø Recommendation: The Lodging Tax Advisory Committee, at its 3/8/02 meeting, recommended to the FEDRAC Committee to authorize continuation ofthe study to complete Tasks 3, 4 and 5. Staff concurs in this recommendation. The remainder of the study will result in $7500 in additional compensation to the consultant, plus travel expenses for one additional trip to Federal Way. #IJL MEETING DATE: ------~------------------ April 2, 2002 ITEM# }I ( I ) - --_._._-----------_._~-------_._----- - ---._--------------- CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: 2002 Asphalt Overlay Project/Bid Award ------------.-------- - - --. -- CATEGORY: ~ 0 D CONSENT RESOLUTION CITY COUNCIL BUSINESS ------.--------- - ATTACHMENTS: Memo to Land UselTransportation Conunittee dated March 18, 2002. -------------------- ----r:::~n:::~;::~: Expenditure Amt.: Contingency Req'd: $ $ $ 0 ORDINANCE 0 PUBLIC HEARING D OTHER SUMMARYIBACKGROUND: Seven (7) bids were received and opened on March 7, 2002 for the 2002 Asphalt Overlay Project. See attached Bid Tabulation Summary. The lowest bidder is Lakeridge Paving Company, LLC with a total bid of $1,523,285.30. Lakeridge Paving Company, LLC requested their bid be withdrawn due to an error made in calculating the bid (see attached letter). Staff checked Lakeridge Paving Company, LLC experience and found that the largest overlay project completed by the company was in the amount of $800,000.00, which is ouly 50% the size of this project. Due to this, staff recommends rejecting Lakeridge Paving Company, LLC bid. The second lowest responsive, responsible bidder is Lakeside Industries, Inc. with a bid total bid of$I,71O,369.65. . lie budget for the 2002 Asphalt Overlay Project is $2,568,478.00, and is comprised of the following: AVAILABLE FUNDING 2002 Budget Carry Forward 2002 Structures Budget I" Avenue S Shoulder Widening Project (CIP # 133) Total Funding $1,626,113.00 673,365.00 119,000.00 150,000.00 $2,568,478.00 ESTIMATED EXPENDITURES The following is a breakdown of the estimated total project construction costs: Schedule A Schedule B Schedule C Schedule D Schedule E Schedule F Schedule G Schedule H (CIP # 133)* Subtotal Construction Cost 21" Avenue S (S 344 - S 356 Street) S308"'Street (SR-99-8AvenueS) 20'" Avenue S (S 312 to S 320 Street) 6'" Avenue SW (south of356 SW) Wedgewood Marine Hills - Phase I Marine Hills - Phase II I" Avenue South Shoulder Widening * $224,714.37 166,549.45 225,937.85 116,226.16 367,062.44 253,807_64 282,275.20 73,796.54 $1,710,369.65 10% Construction Contingency Pavement Management System In-House Design $171,037.00 15,000.00 66,000.00 Construction Administration City's Administrative Fee" Printing and Advertising Total Estimated Program Cost 85,000.00 67,927.00 3,162.00 $2,118,495.65 Due to the size and type of the J" Avenue Shoulder Widening Project and in an effort to take advantage of efficiencies, staff bid this project as a schedule in the 2002 Asphalt Overlay Project. *' Administrativefee to General Fund as approved by Council in the 2001/2002 Budget .-.-... .--......-.-.---.----..---......---...--.-----.... CITY COUNCIL COMMITTEE RECOMMENDATION: At its March 18, 2002 meeting the Land Userrransportation Conunittee made the following reconnnendations: I. Reject Lakeridge Paving Company, LLC bid. 2. Award Schedules "A" though "R" of the 2002 Asphalt Overlay Project to Lakeside Industries, Inc., the second lowest responsive, responsible bidder, in the amoW1t of $1,710,369.54 and approve a ten percent (10%) contingency of $171,037.00, for a total of$I,881,406.54. 3. Approve authorizing the transfer of $81,176.00 (Schedule 'R' Bid amount plus 10% contingency) ITom I" Avenue South Shoulder Improvements Project budget to the 2002 Asphalt Overlay Program budget. 4. Authorize the City Manager to execute the contract. ------...--.----......---------------...--------..--.....-------.... PROPOSED MOTION: "I move that the City reject the Lakeridge Paving Company, LLC bid and award Schedules A through R of the 2002 Asphalt Overlay Project to Lakeside Industries, Inc., the second lowest responsive, responsible bidder, in the amount of $1,710,369.54 and approve a ten percent (10%) contingency of$171,037.00 for a total of $1,881,406.54. I also move authorizing the transfer of$81,176.00 (Schedule R bid amoW1t plus 10% contingency) ITom I" Avenue South Shoulder Improvements Project budget to the 2002 Asphalt Overlay Program budget, and that the City Manager execute the contract." -~~~~~~-:~~-~~~------_.._---~------_.._--_._----------------------- (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 0 0 0 APPROVED DENIED T ABLED/DEFERREDINO ACTION MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 ~ClTYOF ~ . ED~ . ~~ AY" DATE: March 18, 2002 TO: Eric Faison, Chair ~--/ Land Use and Transportation Committee Marwan Salloum, Street System~ ~anager David H. Moseley, City Manage\j"Í«J 2002 Asphalt Overlay Project - Bid Award FROM: VIA: SUBJECT: BACKGROUND Seven (7) bids were received and opened on March 7, 2002 for the 2002 Asphalt Overlay Project. See attached Bid Tabulation Summary. The lowest bIdder is Lakeridge Paving Company, LLC with a total bid of $1,523.285.30. Lakeridge Paving Company, LLC requested their bid be withdrawn due to an error made in calculating the bid (see attached letter). Staff checked Lakendge Paving Company, LLC expetiei1ce and found thaI the largest overby project completed hy the compallY was III the amount 01'$800,000.00, which is only 50% the Size of this project Dilc to this. staff recommends relecting Lakendge Paving Company, LLC bid. The second lowest responsive, respollslble bidder is Lakeside Industries, Inc. with a bid total bid of S 1,710.369.65 AVAILABLE FlJì\'DlNG nle budget for the 2002 .\sl'kll1 (heILI) Project IS S2,568,478.00, alld is comprised of the 1()IIe", Illg. '1111' ßUlI~el e,IIV Fo"""d S 1,(,2(,.11.11111 (,73.3(,; III' 211112 SlrucrUIes ¡¡ud~èI l"AmlUcSShouldcIWIdellln~P"'.IeCi tCW.' 133) 11'11111111111 -~.OOO.OO Total funding S2,568,478.00 ESTIMATED EXPENDITURES The lallowlng is a breakdowll of the estimated total proleet constructIon costs: Schedule A Schcdule ß 21" A'cnuc S (S 344 - S 356 Street) S 30S'" SlIcel (SR-99 - S Avenue S) 211"'AVCllueS(S.112toS320Slrccl) (,"AvcllucS\V(soulhof356SW) lI'ed~c<vood ",bnne Hdls.. Ph,¡;cl S224.714.17 16(,.549.45 Schedule C Schedule D 2".~37S5 Schedule E Schedule F II (,.22(, 1(, 3('7.1I!,24'\ Schedule G SchcduIeH(CIPI.'3,' \""nne Hdls - Plme II 25\S07(,4 282.27520 I" ~\'CIlUC South Sh"uldcr Widening' 73.7%.'4 SU"'OI'" ('"u"nll.tinn ("'Sl 51,7tO..16'1.6S '""" C"nsn"'II"1l C""lIn~elley P",en",," \1"n"~en"'Il' S"'em SI 71.11.1" 'Ii' I".] ¡"'hc' [)c""'11 C""",U""'" .\dm'llrsr'""",' 1'.1111111)1' (,',.IIIIi"Ii' e",' sldm"",II.III' e Fcc' . 8'.11011.1111 (,7,'127 "" t'I'lllln~ 'lnd Ad,enlSln" '.162 Oil ~~~.~~~~ 1'01011 1':";mal«1 1'1"""""" ('",t 52.tIBA'IS.6S F COMMITTEE REPORT: PB:dl cc: Project File Day File d";,><Io""o""',",,on ",'" Co< foli" "',,' """"'O" do< MEETING DATE: Apri12,2002 ITEM# Y (tv) ) CITY OF FEDERAL WAY City Council AGENDA BILL . SUBJECT: Skate Park 2% for Art Project CATEGORY: BUDGET IMPACT: t8J CONSENT 0 RESOLUTION 0 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Committee Action Fonn dated March 18,2002; Skate Park 2% for Art Project SUMMARYIBACKGROUND: The Arts Commission inyited artists with public art experience to submit application materials for the Skate Park Project twice in 2001. The Commission receiyed one submittal during the first round of entries and re-opened the application process. At the end of the second application process several more entries were receiyed. the February 2002 Arts Commission meeting, the Commission approyed moving forward with the Skate Park 2% r,oject. In March, a selection panel reyiewed the artist submittals and the panel recommended the artist Andrew Carson for the project. The budget for the project is $10,840. The projected timeline for installation is Fall of2002. The funding sources for the project includes 2% for Art from the Skate Park project of$3,840 and $7,000 from the Arts Commission 2002 budget. CITY COUNCIL COMMITTEE RECOMMENDATION: Move to full Council to authorize the Arts Commission to proceed with establishing a contract with the recommended artist, not to exceed $10,840.00 for the Skate Park Project, and move forward to the April 2 Council meeting under consent. PROPOSED MOTION: "1 move approval of of the committees recommendation as presented." ..---.-..-.-. . -~... ..--..-.-..-.. ..-.....-.......-..--.--.--...---..-. CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: fl APPROVED , DENIED LJ TABLED/DEFERRED/NO ACTION COUNCIL BILL # 1sT reading Enactment reading 0 MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # REVISEO - 05/1 0/2001 5oB CITY OF FEDERAL WAY PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT Date: March 18,2002 To: Parks, Recreation, Human Services & Public Safety Conncil Committee From: Mary Faber, Recreation and Cultural Services superintendentß David M~Manger Skate Park 2% for Art Project Via: Snbject: Backl!round: The Arts Commission invited artists with public art experience to submit application materials for the Skate Park Project twice in 2001. The Commission receiyed one submittal during the first round of entries and re-opened the application process. At the end of the second application process several more entries were received. The selection panel and Commission recommended waiting for making a final decision after the Park was completed and fencing installed. There was some concern that the area may not be large enough to place artwork. At the February Commission meeting, the Commission approyed moving forward with the Skate Park 2% project. In March, a selection panel reviewed the artist submittals and the panel recommended the artist Andrew Carson for the project. The budget for the project is $10,840. The projected time line for installation is Fall of2002. The funding sources for the project includes 2% for Art from the Skate Park project of $3,840 and $7,000 from the Arts Commission 2002 budget. Staff will present additional information and slides of the artist's current work at the committee meeting. Committee Recommendation: Authorize the Arts Commission to proceed with establishing a contract with the recommended artist, for the Skate Park project. t-'"t -\-" t.<.u..-.À .ftoiL:>, 'is'fo t~ -\.,. F~ ~ (~ ....,1 c. '=>.0 ~ --þrv- 'f/'l-¡ð¿ ~-~ .....~ i:lcouncomskbdparkOl \)-:1-- MEETING DATE: April 2, 2002 ITEM# J[(n) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Aquatic Lands Enhancement Account (ALEA) Final Design CATEGORY: BUDGET IMPACT: [8: CONSENT 0 RESOLUTION 0 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ A TT ACHMENTS: Committee Action Form dated March 18, 2002; Aquatic Lands Enhancement Account (ALEA) Final Design. SUMMARY/BACKGROUND: The Aquatic Enhancement Account (ALEA) is a program that provides a 50% match for projects that include the purchase, improvement, or protection of aquatic lands for public purposes and for providing and improving access to such lands. Projects that are approved during this grant cycle will receiye funding during State's 2001-2003 biennium. ~lty Council approved staff to apply for ALEA funds for restoration of property at Dumas Bay Centre in 2000 and approved the project budget ($516,822.82) and preliminary site design at that time. The City's 50% match (258,411.41) is in the 2002 budget. The project scope is to remove existing asphalt on the grounds behind the Centre and increase storm water infiltration to reduce erosion and protect the existing aquatic habitat in Dumas Bay. Asphalt will be replaced with native plants and shrubs improving upland and shoreline habitat. The State funded the Dumas Bay Restoration Project and notified staff in July of2001 that we were successful. At that point, staff began assembling required survey and environmental reports necessary for permints, and developing a final design. CITY COUNCIL COMMITTEE RECOMMENDATION: Move to full Council to approye the final design ofthe Dumas Bay Restoration Project, and move forward to the April 2 Council meeting under consent. PROPOSED MOTION: "I moye approyal ofthe committees recommendation as presented." CITY MANAGER APPROVAL: ..~... (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) OUNCIL ACTION: 0 APPROVED COUNCIL BILL # 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) 1ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 5.C CITY OF FEDERAL WAY PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT Date: March 18, 2002 To: Parks, Recreation, Human Services & Public Safety Council Committee Mary Faber, Recreation and Cultural Services superintenden~ ' David I y anger From: Via: Subject: Back!!round: The Aquatic Land Enhancement Account (ALEA) is a program that provides a 50% match for projects that include the purchase, improvement, or protection of aquatic lands for public purposes and for providing and improying access to such lands. Projects that are approved during this grant cycle will receive funding during State's 2001-2003 biennium (July I, 2000-June 30, 2003). City Council approved staff to apply for ALEA funds for restoration of property at Dumas Bay Centre in 2000 and approved the project budget ($516,822.82) and preliminary site design at that time. The City's 50% match (258,411.41) is in the 2002 budget. The project scope is to remoye existing asphalt on the grounds behind the Centre and increase storm water infiltration to reduce erosion and protect the existing aquatic habitat in Dumas Bay. Asphalt will be replaced with natiye plants and shrubs improYingupland and shoreline habitat. The State funded the Dumas Bay Restoration Project and notified staff in July of 2001 that we were successful. At that point, staff began assembling required survey and environmental reports necessary for permits, and developing a final design. Included in the packet is a map detailing the proposed final design, staff will present additional information at the meeting. The Arts Commission approved the proposed final design in February 2002. Committee Recommendation: Mooo.1'òc>J<,rd-b fu..n<..;\ .Ið , Approve the final design of the Dumas Bay Restoration Project!~~ ~ \A.u.~4 ,^-~".<A" """",....\. ~---9 -L -\.l..< ~P-:J 2-.../ APPROVAL OF COMMITTEE REPORT: C~~~ (-J- D U M A S B A Y M A S T E R P L A N LEGEIiI:J. - . .. LARGE EXISTING "'ERG CD SMALL "-'150NG" Ii GAZE"O DUMAS BAY RESTORATION City of Federal Way February 21, 2002 '... "'RALPlANTlNG WIT" srASONAL COlOR, ~~~ aNTRAL.SPINEOEFlNEO or LARCE STONES '-~" ~ EXJ5fL'IG RHODOOfN!)."" '- ~/ IlEOCEWrrHCRL'5HEDSTONE "', / >XX". TO OE>TNE LAWN Sl'ACE - AND DffiECT VU¡WS ouT TO ""'~,~~ DUMAS BAY. TORE.MMN -~ {¥(. Ü "OR1~ -~~~~~--~- [)E!~~lop~ent Scale 1";: 30' 0" --- .--'-- ....., -- -- -.- --- --".- .... ~~,- ~ ,_.~. MEETING DATE: April 2, 2002 ITEM# '¥(o) . .._.....__._.._-_...._._-~--_..........~_._._...._-_...._-._.__....._.._-.__......_..._._~---_._..._._. CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Parks Commission 2002/2003 Work Plan CATEGORY: BUDGET IMPACT: ~ CONSENT 0 RESOLUTION 0 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Committee Action FoID1 dated March 25, 2002; Parks Commission 2002/2003 Work Plan SUMMARYIBACKGROUND: At their March 7 meeting, the Parks Commission identified their current and upcoming projects and planning issues that will foID1 the basis of their work plan for the remainder of 2002 and into 2003, The Parks Commission passed a motion to forward to Council their work plan, CITY COUNCIL COMMITTEE RECOMMENDATION: Move to recommend to Council a "do pass" to accept the Parks Commissions 2002/2003 work plan as submitted, and moye forward to the April 2 Council meeting under consent. PROPOSED MOTION: "I move approval of the Parks Commission 2002/2003 Work Plan as presented." CITY MANAGER APPROVAL: ~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERREDINO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISEO - 05/10/2001 Date: To: From: Via: SUBJECT: CITY OF FEDERAL WAY PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT MEMORANDUM 5.F Backeround At the Parks Commissions March 7'" meeting, the commission passed a motion to forward to the Council the following work plan for approval. The work items are not listed in priority. The proposed work plan is as follows: 1. 2. 3. 4. Impact Fee Ordinance The Park Comprehensive plan recommends the City consider a Park Impact Fee on new development. The Commission will review and analyze the pros and cons of imposing a park impact fee and forward a recommendation. Update of Parks 6 year CIP Updating the Parks 6-year CIP is an ongoing activity by the Parks Commission. Update Park, Recreation and Open Space Comprehensive Plan The comprehensive plan standards for level of service are based on total population. With the new census records, the comprehensive plan is updated to rellect the current population figures. Other housekeeping will be to update the inventory of total park land and facilities. Identify potential areas/sites for neighborhood parks Since the City's incorporation, providing neighborhood parks throughout the City has been a priority of the City Council and supported by citizen surveys. The Parks Commission will review each of the 11 planning areas of the parks plan to prioritize the need to acquire land for neighborhood parks. 5. Analyze cost benefit of installing artificial turf at existing sports field The Commission will look at the cost benetït to upgrading existing soccer fields with an artificial grass tïeld product vs. the cost to purchase land and build a natural turf field. Commission will forwatd their findings to the City Council. 6. Explore the need and feasibility for a BMX facility At the time of the opening of the skate park facility, several youth and adults have requested the City to build a BMX facility. The Commission will evaluate the interest by the community and forward their tïndings to the Council. Based on the community support, if directed by the Council the Commission will look at potential locations for a BMX facility. 7. Review Recreation Programs and Services Commission will review the type of programs and services offered by the department. Committee Reconunendation: Move to recommend to Council a "do pass" to accept the Parks Commissions 2002/2003 work plan as submitted, and to place this item before Council on April I-6'h 2- APPROV AL OF COMMITTEE REPORT: < ~mber F-J- MEETING DATE: April 2, 2002 ITEM# jL(p) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Regional Off Leash Dog Area Recommendation CATEGORY: BUDGET IMPACT: ~ 0 0 CONSENT RESOLUTION CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Committee Action Fol1T1 dated March 25,2002; Regional Off Leash Dog Area Recommendation. SUMMARYIBACKGROUND: On October 10,2000 the Parks Commission held a public meeting to detel1T1ine public interest and views for an "off-leash dog area" (OLDA). The commission also looked at existing off leash areas in the region and reviewed the size and cost to operate these facilities. The commission's findings were that there is public interest for an off-leash dog area and the demand for an offleash area extends beyond the city's boundary. The Commission recommended to the PRHSPS Council Committee that the OLDA be addressed as a regional issue. . .t the PRHSPS Council Committee's December I I, 2000 meeting, the committee agreed with the Commissions findings and directed staff to look at the possibility of a regional off-leash area in south King County. In January of2001, Parks and Recreation Directors within the south King County area fol1T1ed a task force in response to its citizen's request for an off-leash area. The task force cities include Auburn, Burien, Des Moines, Federal Way, Kent, Renton, Tukwila and SeaTac. Additionally, King County Parks staff and King County Animal Control staff also served on the Task Force. The Task force has been working on site selection criteria and a funding plan for a regional off-leash area proposal. Attached is a report and recommendation by the task force for a south King County regional off-leash dog area. CITY COUNCIL COMMITTEE RECOMMENDATION: Move to full Council to recommend the continuance ofthe city's participation to work with the South King County Task force to eyaluate sites and to develop a regional Off Leash Area funding plan for maintenance, operation and deyelopment, and moye forward to the April 2 Council meeting under consent. PROPOSED MOTION: "I move approval of the committees recommendation as presented." CITY MANAGER APPROVAL: ...~.... -------..---.---...-.--- - (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1sT reading Enactment reading ORDINANCE # RESOLUTION # REVISEO - 05/10/2001 CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES MEMORANDUM 5.G Date: To: From: Via: Subject: March 25, 2002 PRHSPS Council Committee <- / /J ~ Jennifer Schr der, D'rector( 7 ßÁ-~ David Mos, an,Ú Regional Off L sh Dog A:rea Reconm1endation Backeround On October 10, 2000 the Parks Commission held a public meeting to determine public interest and views for an "off-leash dog atea" (OLDA), The commission also looked at existing offleash areas in the region and reviewed the size and cost to operate these facilities, The commission's tindings were that there is public interest for an off-leash dog area and the demand for an off leash arca extends beyond the city's boundary, The Commission recommended to the PRHSPS Council ConU11ittee that the OLDA be addressed as a regional issue, At the PRHSPS Council Committee's December 11,2000 meeting, the committee agreed with the Commissions findings and directed staff to look at the possibility of a regional off-leash area in south King County, In January of 200 I, Patks and Recreation Directors within the south King County area formed a task force in response to its citizen's request for an off-leash area, The task force cities include Auburn, Burien, Des Moines, Federal Way, Kent Renton, Tukwila and SeaTac, Additionally, King County Park staff and King County Animal Control staff also served on the Task FOtce. The Task force has been wOtking on site selection criteria and a funding plan for a regional off-leash area proposal. Issue PaDer Included with this memorandum, is a report and recommendation by the task force fOt a south King County regional off-leash dog area, In summary, the task force recommends the following: Locate two tegional off-leash areas (OLA) in south King County. One to serve the entire south county population and another one to serve the 1-5 corridOt/urban population. A pOttion of King County's Grandview Park has been identified as a potential off-leash site to serve the urban population. Grandview Pa;k is located between SeaTac, Kent, and Des Moines, just east ofT-5 and Military Road. Conduct a public open house to obtain citizen input on potential sites and feasibility. Member cities and King County contribute one-time capital development funds; along with submittal ofajoint Interagency Committee for Outdoor Recreation (lAC) grant application, for construction of the aLA. Initiate a $ I -2 surcharge on King County pet licenses as a potential source of funds for operation and maintenance. The aLA land owner/agency shall contract with an outside organization fOt operation, maintenance, and management. Parks Commission Recommendation Parks Conunission passed a motion to recommend to the City Council, support of the South King County Task Force recommendation to develop a regional off. leash dog area and to continue the city's participation to WOtk with the South King County Task Force to evaluate sites and to develop a regional aLA funding plan for maintenance, operation and development. Committee Recommendation '1.- Motion to recommend to Council on April Hi, to continue the city's participation to work with the South King County Task Force to evaluate sites and to develop a regional aLA funding plan fOt maintenance, operation and development. APPROVAL OF COMMITTEE REPORT: ....- ~~~ ~~/ Comm tee . !ember . éommIttee Mcmb. r:~-.., . ISSUE PAPER: Recommendation to City and County Councils South King County Task Force on Off-leash Area (alA) February 5, 2002 Recommengation.: The South King County Task Force Recommends: locate two regional off-leash areas (alA) in south King County. One to serve the entire south county population and another one to serve the 1-5 corridor/urban population A portion of Grandview Park has been identified as a potential off-leash site to serve the urban population. Grandview Park is located between Sea Tac, Kent, and Des Moines, just east of 1-5 and Military Road. Conduct a public open house to obtain citizen input on potential sites and feasibility. Member cities and King County contribute one-time capital development funds, along with submittal of a joint Interagency Committee for Outdoor Recreation (lAC) grant application, for construction of the alA. I nitiate a $1-2 surcharge on King County pet licenses as a potential source of funds for operation and maintenance. The alA land owner/agency shall contract with an outside organization for operation, maintenance, and management. Background: In January of 2001, several south county cities, in partnership with the King County Parks Department formed a task force in response to public demand for an off-leash site in south King County. Many of the cities have had requests from citizens at the local level, and King County has had requests for a south regional alA. Cities represented on the Task Force include Auburn, Burien, Des Moines. Federal Way, Kent, Renton, Tukwila, and Sea Tac. King County Parks staff and King County Animal Control staff also served on the Task Force. The Task Force discussed the need and level of public interest for off-leash areas in their respective community, criteria for site selection and development, funding options, management concerns, and the future of off-leash planning The Task Force members Investigated potential sites, compatibility with existing uses. and funding sources Lon 10f9 03/12/02 alA Issue Pap", C,-L. Many dog owners in the south county region are driving to Marymoor Park to use the off-leash facility. Marymoor Park receives an estimated 500,000 visits per year. None of the member Task Force cities has a designated off-leash area in their communities. Many of the cities have reported conflicts between dogs off-leash and other park users. Existing Off-leash Areas: King County Parks currently operates two off-leash areas (OlA): Marymoor Park (a 40-acre alA and 642 total park acres) in the north region which serves a population of 500,000 annual OLA visitors * and 750,000 dogs. SODA (Serve Our Dog Area) is a non-profit organization that provides financial and volunteer assistance at the Marymoor Park alA for development, management, and enforcement Luther Burbank Park (a less than one acre alA and 77 total park acres) in the central region which serves a population of 25,000 annual visits' and 40,000 dogs- The City of Seattle operates eight (8) areas ranging from 1 to 9-acres within city parks, resulting from a successful pilot program of seven sites put into effect in 1996. These alAs serve 563,374 people in Seattle and 25,834** licensed dogs. Sand Point Magnuson Park is the largest alA at nine acres- alAs are located in Genesee Park, Golden Gardens Park, Woodland Park, Westcrest Park, and Blue Dog Pond. New pilot sites have recently opened at Northacres Park and Jose Rizal Park. There are 151,000 licensed pets'" (cats and dogs) in King County (not including Seattle) of which an estimated 90,000 are dogs, with 50% estimated to be in the southern region (south of 1-90). Existing alAs in the metropolitan area offer a wealth of information. There are other cities in the United States that operate successful parks from which to draw management and development practices. 'V,s/lor counls are CS/lma/os based on slaff mOlllloling of pa¡(ng lols "Number of heonscd clogs on January 28. 2002 "'Flyures bi/sed on year ¿O() I ¿¡elui/I licenses 1.00 OLA Issue P,):"" 2 of 9 l ) .J) 03/12102 Task Force Activities: 1. Regional Site Selection Each city conducted a site investigation and suitability study within their jurisdiction searching for sites of sufficient size (25 --, 40 acres), publicly'owned, with convenient access, so that a significant capital land acquisition cost would not be necessary. The Task Force felt that land acquisition costs would push the project so far into the future, that the first focus should be on publicly owned lands by cities, the county, utility district, port district, state, or federal agencies. If no publicly owned lands were found to be suitable, a search for undeveloped land, or land donors would be initiated. The Task Force felt it was critical to select a site where the off-leash area is not an interim use, so that the users would not be displaced at some point in the future. The site search revealed that no Task Force member City has 40 acres available for a regional site, nor should any city be responsible to serve the south county region- King County is reviewing potential sites in the south region and will be conducting a feasibility study (will be attached as a future appendix to this issue paper when complete). Many of the undeveloped county-owned sites possess sensitive areas that may prove to be incompatible with an aLA, while undergoing environmental review. This project will require the participation of cities served by the off-leash site, and King County. Development of the park will require initial capital inves;;nent from the cities and county. The annual operating costs of the park will be shared by the cities and county, and the users. An equitable process will be developed to determine those cost shares. 2. Local Sites Local Task Force agencies have indicated a desire to locate a local off-leash site to serve the citizens in their community. The intent is a local alA would serve daily needs (time at park 20 minutes) and the regional alA becomes a destination recreation experience (time at park: two hours). The concern is timing. If a city were to open a local site prior 10 the regional site, the local site would be Inundated with dogs from Lori OIA Issue P"¡Jor :\ of 9 C,_l-\ 03!1?(J2 other communities. Past experience has shown that some communities around the country have closed sites due to overuse from destination users. The Task Force members want to ensure the success of local OLA by either opening both the local and regional simultaneously, or after the opening of the regional park. 3. Site Selection Criteria When siting the regional off-leash area, vehicle access, permitting issues, drive time, and distance from the south county urban centers must be a major consideration. A Feasibility Study for any potential site needs to address access. The Task Force suggests that an off-leash area should have the necessary transportation infrastructures in place in order to be successful if the south regional off-leash area is located in a rural area. If the development of an OLA triggers road improvements, funding may not be available to develop the park for several years due to the major cost. In order to be a viable site for the cities to participate in, the drive time and transportation network to the south regional OLA needs to show a nexus to the site- If the site were in rural King County, and not closer or easier to access than Marymoor Park or Luther Burbank Park, many south county citizens will choose to-use the two existing alAs. Based on data from Marymoor Park, economic impacts to communities for food and other services are positive- Consideration should be given to the availability of services when siting the regional OLA. 4. Potential P<:rtnerships Due to cost of development and operation (see Exhibit 1), King County needs active participation with local cities to construct and operate the regional OLA. Task Force members believe this is an opportunity to create a partnership since this OLA will serve the needs of municipal residents as well as unincorporated King County residents. Although no other city located in the north region supports the Marymoor Off-leash Park, as well as the central region the Luther Burbank OLA, Task Force cities could project use by their citizens at the regional OLA, and approach decision- makers to commit funds for initial capital Improvements and for operation and maintenance, subject to council approval Lori OLA Issue I""pcr 4 ot 9 (-,') 03/12/02 King County Animal Control provides service in all Task Force cities. A dog license surcharge is a candidate for a dependable funding source for operation and maintenance, and a potential source for development funds. In King County, 151,000 pet licenses were sold in 2001 and of these, 50% are in South King County. Task force members who own pets felt that they and other pet owners would be willing to pay an annual surcharge for off-leash areas. The amount of the annual surcharge needed would be determined after completion of cost analysis- A $1.00 surcharge will generate $151,000 countywide. The surcharge should be split equitably among the regional OLAs. Options to consider regarding this surcharge: A) a voluntary pilot program to measure the willingness of pet owners to pay; B) the surcharge could be an on-going, permanent portion of an overall pet license fee increase in a proposal effective in the 2003 budget. The last pet license fee increase was 1997. Fees for altered pets are currently $15.00 and unaltered pets are $55.00. King County Animal Control is considering a fee increase of $1 - 5 for the 2003 budget proposal. The task force opinion is that a surcharge, included as part of the fee increase, would be supported by pet owners, since it would provide for an area to exercise their pets. King County Department of Natural Resources and Parks may provide land for the regional OLA, and will manage the OLA in partnership, unless it is located within a municipality. An option for managing the OLA could be in the form of a concession agreement with a municipality, county, or a contractor. SODA (Serve Our Dog Area) is a non-profit organièation that, as a primary user of the OLA, is critical to the sites success. A private/public partnership for design, development, management, and enforcement may be sought by the Task Force cities. 5. Potential Sponsors/Revenue Sources Dog food corporate sponsorship for construction and/or maintenance Local veterinarians as possible sponsors for construction and/or maintenance Obedience classes offered on site, with a program fee Vendor (such as dog biscuit sales at Marymoor Park) revenue sharing Rent the facility for dog shows Lori al.A Issue rJaper c, 019 C~-l£ 03/12/02 6- Management Issues Animal control: locate in an area of the park that is compatible with other adjacent park uses, and separate other uses with fencing. Sediment control due to ESA permit requirements must be addressed. Animal waste management needs to be addressed; a "pack it in/pack it out" philosophy is not user friendly. Appropriate vessel allows for waste disposal and subsequent treatment (toilets). King County Animal Control reports that dog bites to humans are not an identified problem at existing alAs, which could be due to a lack of reporting. A South region SODA (Serve Our Dog Area) chapter is critical to the long-term success of the OlA. 7. OLA Park Amenities Minimal Amenities: large, flat, open expanse of grass Variety of landscape areas/types Poop dispensers, Dumpster, portable toilets, or Septic system for waste disposal Dog toilets - poles and gravel Restrooms (portable toilets) 10-40 acres Fencing Signs, rules, location map Ample parking Drinking water Hog fuel surface (if surface area is min;mal) to reduce sediment from turf erosion Desirable Amenities: Benches Water access Trails lighting Lori DLA Issue ["'pcr Got 9 Cì-I 03/12102 Bathing station, with ramp and big tub (possible vendor opportunity) Exercise "equipment" for dogs Dog shows may require additional amenities - substantial power source for grooming, quality turf for ESPN level shows, receptacles, picnic tables, picnic shelter, portable fencing, ample parking, convenient to overnight camping facilities 8. Next Steps The Task Force member cities will present this issue paper to its elected officials to determine their willingness to participate in a regional OLA and at what level of financial commitment. At this stage due to unknowns of the site and the costs, a resolution in support of a partnershiplTask Force is recommended Contingent upon local approval. the task force will remain active for the regional off- leash area development. Planning for local parks will be relegated to cities. A public input process for site feasibilitv and desiqn will be coordinated among the Task Force members. King County will complete the draft feasibility study on potential sites- Before proceeding with site selection and development, Task Force member Cities should commit to the OLA with an inter-local agreement. Develop a business plan with a budget based on the Marymoor Park Report (expected in 2003) to construct, operate and maintain a regional OLA. Cost analysis by the Task Force to determine development, maintenance and operating expenses, and projected revenue will lead to identification of the financial share/contribution for each participating city. Collectivelv locate, design, build and operate a regional urban OLA. Tentative Schedule Cities and King County representatives on the Task Force will present this issue paper to respective decision making bodies in the first quarter of 2002. A public workshop will be held during the ser:ond quarter, with a grant application submittal. Feasibility study, business plan, and cost estimates will commence in the third and fourth quarters, 2002. If consensus on a site is reached, the devetopment schedule is dependent on the extent of existing Infrastructure. development costs, and available funds. For example if all Lull OLJ~ Issuc Papel 7 of 9 (, -'~ 03/12102 existing park, such as Grandview Park where dogs off-leash could be compatible with soccer and other park usage, is selected, then opening a regional alA could be fairly quick and cost effective. In 2003, an alA could be open for use which would include minimal facilities such as portable toilets, signs, clearing, pathways, and fencing. Working with the users, final development plans could be prepared and permits applied for spring, 2004 construction. Lori OLA Issue Paper 8 of 9 Cere, 03/12/02 EXHIBIT ONE MARYMOOR PARK DOG OFF-LEASH AREA ANNUNAL MAINTENANCE AND OPERATION COSTS (Year 2000) Area: 40 acres Labor 413 hours for maintenance/clean up 50 hours miscellaneous repair work Average labor cost: $11,991 Supplies $ 1,200 $ 13,913 $ 15,113 55-gallon garbage bags Waste Manaqement (Rental and dumpinq fees) Cost of supplies for year 2000 Note: Kinq County is preparinq an annual report on the Marvmoor Park aLA. The repc,rt will address costs for maintenance of the associated parkinq, public restrooms, overheard, etc., used by aLA visitors. Lori alA Issue Paper 9 of 9 Cy\C> 03/12102 --~ -t;] I Seattle} . [ Carnalion I i Snoqualmie I , ,....:"7' ..",.....:: :.: "'" , .".( """""" '. ~ ' .' a " "ì"!1 King County Park System . Potential Off-Leash Sites @ N + October 16, 2001 5 0 5 King Counly Pa'" System Geographic InformatIon System '.. . Maintenance Districts King County. Wash;ngton 10 Miles '. King County Park System I C~-J J- N 'WUÓO'"""'.W"""Y.~""'~'rM""""""""" ." ¡- """-""--"---_""0 "0"_.__0.0.__0"0_"____.0__"0.00_""0..__..00_"0"0" ITEM#"__~j?__O"O MEETING DATE: April 2, 2002 CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Install of Sports Lighting at Sacajawea Park, Final Acceptance and Retainage Release CATEGORY: BUDGET IMPACT: I8J CONSENT D RESOLUTION D CITY COUNCIL BUSINESS D ORDINANCE D PUBLIC HEARING D OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Committee Action Form dated March 18,2002; Install of Sports Lighting at Sacajawea Park, Final Acceptance and Retainage Release" SUMMARY/BACKGROUND: Prior to release of Retainage on any Public Works Project, the City Council must accept the work as complete to meet State Department of Revenue and Department of Labor and Industries requirements. The final cost for the installation of the sports field lighting at the Sacajawea Park soccer fields is $30,491.20. The contractor is Rakoz Electric. The final cost is equal to the contract amount of $30,491.20 including sales tax. CITY COUNCIL COMMITTEE RECOMMENDATION: Move to full Council to accept the Sports Lighting at Sacajawea Park installation contract as complete and authorizie staff to release the retainage. The amount of retain age to release to Rakoz Electric is $1401.00. Move forward to the April 2 Council meeting under consent. PROPOSED MOTION: "I move approyal of the committees recommendation as presented." CITY MANAGER APPROVAL: -~OO (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: D APPROVED D DENIED D TABLED/DEFERRED/NO ACTION D MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 5.H City of Federal Way Parks, Recreation and Cultural Services Department MEMORANDUM Subject: March 18,2002 PRHSPS Council committe~.. i a--- Jennifer Schroder, Director David MOS~g Install of Sports Lighting at Sacajawea Park, Final Acceptance and Retainage Release Date: To: From: Via: Back2round Prior to release of Retain age on any Public Works project, the City Council must accept the work as complete to meet State Department of Revenue and Department of Labor and Industries requirements. The final cost for the installation of the sports field lighting at the Sacajawea Park soccer fields is $30,491.20. The contractor is Rakoz Electric. The final cost is equal to the contract amount of $30,491.20, including sales tax- Recommendation Staff is requesting the PRHSPS Çouncil Committee to place the following recommendation on the April.}(\, 2002 Council Consent Agenda. ;,1",\, Accept the Sports Lighting at Sacajawea Park installation contract as complete and authorize staff to release the retainage. The amount of retain age to release to Rakoz Electric is $1401.00. ~~'- &,,-dÆ Commit e Member APPROVAL OF COMMITTEE REPORT: \--\-1.- MEETING DATE: March 25, 2002 ITEM# -S[Xx ) --- ------------------------------~--------------~--------- ---------------------------------------- CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: SECOND AMENDMENT TO THE YAKIMA COUNTY JAIL INTERLOCAL AGREEMENT ------------------~-------------------------------------------------------I-~---------------------------- ---- CATEGORY: BUDGET IMPACT: x CONSENT D ORDINANCE Amount Budgeted: $ D RESOLUTION D PUBLIC HEARING Expenditure Amt.: $ D CITY COUNCIL BUSINESS D OTHER Contingency Req'd: $ -------------------------------------~--~~----~------------------------------------------------------------------------------------- ATTACHMENTS: Committee Action Form dated March 25, 2002: Second Amendment to the Yakima County Jail Interlocal Agreement. ----------------------- -------------------- -----------------------------------~---------~---------- SUMMARY/BACKGROUND: Effectiye December 12,2000, the Department of Public Safety entered into an Interlocal Agreement with Yakima County for a cooperative effort to provide the Federal Way Department of Public Safety with cost-effective housing of in-mates in the Yakima County JaiL Yakima County agreed to perform one (I) transport per week ITom both the King County Correctional Facility and the Regional Justice Center, and accept and house City inmates compensation per day per inmate at a rate of $48_00 to $51.00. The parties agreed that Yakima County would not ~narge a separate booking fee- This Agreement also outlined other specific concerns releyant to mutual expectations and responsibilities and expires December 31, 2002. The Interlocal Agreement amended March I, 2001, reyised Section 5(a): Compensation (Rates) by reducing the 2001 Rates to $46_00 - $50.00. In addition, Section 13: Removal from the Jail was revised to include the following clause be added at the beginning of this section, "Except for eligible inmates for correctional work details and under the direct supervision ofa corrections officer..." This First Amendment expired December 31, 2001. The Department is requesting authorization to amend the term of the First Amendment to extend the reduced rates and authority for inmates to work on correction detail until December 31, 2002. I) Compensation (Rates). Section 5(a) - Shall be amended through December 31, 2002 to read as follows: Inmates As agreed up to 5 6-25 26-45 46-85 86+ 2002 Daily Rates Daily Rate $50 $49 $48 $47 $46 2) Remoyal from the Jail. Section 13 - Shall be amended through December 31, 2002 to read as follows: The following clause is added to the beginning of this Section 13, "Except for eligible inmates for correctional work details and under the direct supervision of a correctjons officer - . ." ------~-----------------------~----------------------------------------------------------------------------------------------------------------------------------- CITY COUNCIL COMMITTEE RECOMMENDATION: Motion to approve and accept this request for amendment between the City of Federal Way and Yakima County for the housing of inmates, and forward to full Council for consideration at its April 2, 2002 meeting. ----------------------------------------------- -- -- --------------------------------------------- -- ------------------------~------------------------------------------------- PROPOSED MOTION: "I move approyal of the Second Amendment to the Agreement between Yakima County, Washington and the City of Federal Way, Washington, for the Housing ofInmates in the Yakima County Jail." CITY ~~~~~~~~~~~=---- - ---------~--------------------------------------~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05110/2001 FEDERAL WAY CITY COUNCIL 5.D PARKS. RECREATION. HUMAN SERVICES & PUBLIC SAFETY Date: March 25, 2002 To: From: Parks, Recreation, Human Services & Public Safety Council Committee Anne Kirkpatrick, Chief of polica~ David MOSeley,~er Second Amendment to the Yakima County Jail Interlocal Ae:reement Via: Subject: Back!!round: Effective December 12, 2000, the Department of Public Safety entered into an Interlocal Agreement with Yakima County for a cooperatiye effort to proyide the Federal Way Department of Public Safety with cost-effective housing of in-mates in the Yakima County Jail. Yakima County agreed to perfonn one (I) transport per week from both the King County Correctional Facility and the Regional Justice Center, and accept and house City inmates for compensation per day per inmate at a rate of $48.00 to $51.00. The parties agreed that Yakima County would not charge a separate booking fee. This Agreement also outlined other specific concerns relevant to mutual expectations and responsibilities and expires December 31,2002. The Interlocal Agreement amended March I, 2001, revised Section 5(a): Compensation (Rates) by reducing the 2001 Rates to $46.00 - $50.00. In addition, Section 13: Removal from the Jail was revised to include the following clause be added at the beginning of this section, "Except for eligible inmates for correctional work details and under the direct supervision of a corrections officer..." This First Amendment expired December 31, 200 I. The Department is requesting authorization to amend the tenD of the First Amendment to extend the reduced rates and authority for inmates to work on correction detail until December 31, 2002. I) Compensation (Rates). Section 5(a) - Shall be amended through December 31, 2002 to read as follows: Inmates As agreed up to 5 6 - 25 26 - 45 46 - 85 86+ 2002 Daily Rates Dailv Rate $50 $49 $48 $47 $46 2) Removal from the Jail. Section 13 - Shall be amended through December 31, 2002 to read as follows: The following clause is added to the beginning of this Section 13, "Except for eligible inmates for correctional work details and under the direct supervision of a corrections officer..." Committee Recommendation: Motion to approve and accept this request for amendment between the City of Federal Way and Yakima County for the housing of inmates, and forward to full Council for consideration at its April 2, 2002 meeting. APPROVAL OF COMMITTEE REPORT: ~:d~~.-f /1tð~ ~- ~itte~ Commit~e Member 1)-J- illcamdenll a g endaJps/O 3 2 5 0 2/2 ndamend yak ima j a i I. doc JlL MEETING DATE: April 2, 2002 ITEM# ----------------------------------------------------------- ---------------------- CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Branding Resolution CATEGORY: BUDGET IMPACT: 0 CONSENT 181 RESOLUTION [8 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $0_00 $0.00 $0.00 ------------------ --- ----------------------------- ATTACHMENTS: Resolution --------------------------------------------------- SUMMARYIBACKGROUND: In 2001 City Council identified challenges for fulfilling the yision related to communication of the City's identity and reputation. The consulting finn ofLeonhardtfitch was hired to conduct a public process and gather input from residents and businesses about what they saw as the City's strenghths and weaknesses. Four branding options were presented to City Council on February 19,2002, to include, perfect location, amateur sports center, new city, and capital of south King County. A scientific telephone survey and an online survey were conducted to -"wide additional input from residents as to the public appeal of each option. On March 19,2002, the consultant ,ented the results of the surveys and a recommendation to adopt "Location" as the Brand position because it (I) was the most versitile in promoting other strengths such as amateur sports and natural amenities, (2) strong message for attracting businesses to the City, (3) factual, sustainable, affordable, and (4) strongly supported by the preference survey. ---------------------------------------------- CITY COUNCIL COMMITTEE RECOMMENDATION: nla ------- ---------- ------------------------------------------------- PROPOSED MOTION: "I move approval of the attached Resolution adopting "Location" as the Brand position for the City and authoriziang the City Manager to proceed with the tagline options and design phase as proyided in the existing contract. CITY MANAGER APPROVAL: ~~--- (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # t>R~f1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, ADOPTING "LOCATION" AS THE BRAND POSITION FOR THE CITY. WHEREAS, during the 2001 Retreat, the City Council ofthe City of Federal Way identified challenges facing the City in fulfilling the vision created in the Comprehensiye Plan as follows: (1) take charge of our own reputation, (2) create a more positiye identity, (3) be more entrepreneurial, (4) improve communication with residents; and WHEREAS, Leonhardt:fitch Consulting group was hired to conduct a public process starting in December 2001 to gather input from the community about the amenities and benefits to residents and businesses who haye chosen to locate in the City of Federal Way; and WHEREAS, Leonhardtfitch recommended four (4) options for branding positions based on the results of the public process, and presented those opt:ons to City Council at a study session on February 19,2002, as follows: (I) location, (2) amateur sports center, (3) Washington's new city, (4) and capital of south King County; and WHEREAS, results of a random telephone survey of 104 residents and an online survey of381 residents were presented at a Council study session on March 19,2002; and WHEREAS, the telephone and online surveys provided similar results, in that Option I, "location", had the greatest amount of support and the lowest level of dissatisfaction; and WHEREAS, Option I, "location" offers the greatest opportunity for promotion of the City for the following reasons: (I) it is extremely yersatile and can be used to promote other strengths such as Res # --' Page I amateur sports and natural amenities, (2) it can provide a strong message for attracting businesses, (3) it is factual, sustainable, affordable, and (4) it is strongly supported by the preference survey; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY HEREBY RESOLVES AS FOLLOWS: Section I. Brand Position. The Federal Way City Council adopts "location" as the Brand position for the City. Section 2. Design Phase. The City Manager is authorized to proceed with the design phase, including tagline options, as provided in the existing professional services agreement for city brand development between the City and The Leonhardt Group dated Noyember 20,2001. Section 3. Severabilitv. If any section, sentence, clause or phrase ofthis resolution should be held to be inyalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the yalidity or constitutionality of any other section, sentence, clause or phrase ofthis resolution. Section 3. Ratification. Any act consistent with the authority and prior to the effectiye date of the resolution is hereby ratified and affirmed. Section 4. Effectiye Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, this - day of ,2002. Res. # -' Page 2 CITY OF FEDERAL WAY MAYOR, JEANNE BURBIDGE ATTEST: CITY CLERK, N. CHRISTINE GREEN, CMC APPROVED AS TO FORM: CITY ATTORNEY, BOB C. STERBANK FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. k:\reso\branding 4.2.02 yers 3 Res. # --' Page 3