AG 22-070 - CITY OF SEATACRETURN TO: PW ADMIN EXT: 2700 ID #: 4088
CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM
1. ORIGINATING DEPT/DIv: PUBLIC WORKS /Traffic
2. ORIGINATING STAFF PERSON: Anthony Avery EXT: 2747 3. DATE REQ. B)
3. TYPE OF DOCUMENT (CHECK ONE):
❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT
p PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT
❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG
❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS)
❑ ORDINANCE ❑ RESOLUTION
❑ CONTRACT AMENDMENT (AG#): ❑ INTERLOCAL
❑ OTHER
4. PROJECT NAME: Commute Trip Reduction Program Agreement - SeaTac
5. NAME OF CONTRACTOR: CitY of SeaTac
ADDRESS:4800 South 188th Street
SIGNATURE N
TELEPHONE: 2 06-973-4720
FAX:
TITLE: City Manager
6. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER
REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS
CFW LICENSE # BL, EXP. 12/31/ UBI # , EXP.
7. TERM: COMMENCEMENT DATE: 6/1 /22
COMPLETION DATE:6/30/23 (Financial end date 7/7/23)
8. TOTAL COMPENSATION: $ 33,333.33 (They pay us) (INCLUDE EXPENSES AND SALES TAX, IF ANY)
(IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES)
REIMBURSABLE EXPENSE: 0 YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $
IS SALES TAX OWED: ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR ❑ CITY
RETAINAGE: RETAINAGE AMOUNT: n RETAINAGE AGREEMENT (SEE CONTRACT) OR ❑ RETAINAGE BOND PROVIDED
❑ PURCHASING: PLEASE CHARGE TO:
9. DOCUMENT / CONTRACT REVIEW
8 PROJECT MANAGER
8 DIVISION MANAGER
8 DEPUTY DIRECTOR
11 DIRECTOR
❑ RISK MANAGEMENT (IF APPLICABLE)
9 LAW DEPT
10. COUNCIL APPROVAL (IF APPLICABLE)
INITIAL / DATE REVIEWED
AAA 4/11/2022
RAP/ 19 Apr 2022
DSw 4/20/22
EJw 4/20/2022
KVA 4/20/2022
INITIAL / DATE APPROVED
SCHEDULED COMMITTEE DATE: 05/02/2022 COMMITTEE APPROVAL DATE: 05/02/22
SCHEDULED COUNCIL DATE: 05117/2022 COUNCIL APPROVAL DATE: 05/17/22
11. CONTRACT SIGNATURE ROUTING
❑ SENT TO VENDOR/CONTRACTOR DATE SENT: 5/24/22 DATE REC' D: 6/6/22
❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS
❑ CREATE ELECTRONIC REMINDERINOTIFICATION FOR 1 MONTH PRIOR TO EXPIRATION DATE
(INCLUDE DEPT. SUPPORT STAFF IF NECESSARY AND FEEL FREE TO SET NOTIFICATION MORE THAN A MONTH IN ADVANCE IF COUNCIL APPROVAL IS NEEDED.)
INITIAL / DATE SIGNED
❑ FINANCE DEPARTMENT
6 LAW DEPT
.11 SIGNATORY (MAYOR OR DIRECTOR)
X CITY CLERK
ASSIGNED AG #
SIGNED COPY RETURNED
COMMENTS:
EXECUTE " " ORIGINALS
I d2020
COMMUTE TRIP REDUCTION IMPLEMENTATION AGREEMENT
between
The City of Federal Way
and
The City of SeaTac
This Commute Trip Reduction Implementation Program Agreement (the "Agreement") is entered
into by and between the City of Federal Way (the "City") and the City of SeaTac (the "Client"),
either of which entity may be referred to hereinafter individually as "Party" or collectively as the
"Parties," for the purpose of implementing the Washington State Commute Trip Reduction Law of
1991.
WHEREAS, RCW 70.94.521 through RCW 70.94.555 (RCW) establish the state's
leadership role, and the requirements and parameters to reduce traffic congestion, fuel use, and air
pollution through commute trip reduction programs, including transportation demand management
programs for growth and transportation efficiency centers ("GTEC") in Washington State; and
WHEREAS the City agrees to provide Transportation Demand Management ("TDM")
services, primarily used to support local Commute Trip Reduction ("CTR") programs to reduce air
pollution, traffic congestion and fuel consumption by encouraging commuters to use alternative
modes of transportation, such as buses, carpools, vanpools, bicycles, and walking, instead of driving
alone; and
WHEREAS the RCW requires local governments in those counties experiencing the
greatest automobile -related air pollution and traffic congestion to develop and implement CTR
Plans to reduce vehicle miles traveled per employee and drive alone commute trips; and
WHEREAS, the RCW also requires major employers to develop, implement and promote
employee transportation programs to encourage their employees to shift away from drive alone
commutes; and
WHEREAS, the Client has within its jurisdictional boundaries one or more "major
employers" and is required by RCW 70.94.527 to develop and implement a CTR Plan; and
WHEREAS, the Parties hereto are authorized to enter into this Agreement pursuant to RCW
70.94.527(5); and
WHEREAS, CTR Plans developed by local jurisdictions are required to be coordinated and
consistent with the Work Plans of adjacent jurisdictions as well as applicable regional plans; and
WHEREAS, the Client and the City desire through this Agreement to implement the RCW
consistent with the statute and any applicable rules and regulations; and
2019 — 2021 Commute Trip Reduction Implementation Agreement
Between City of SeaTac and the City of Federal Way
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WHEREAS, the Client can achieve cost efficiencies and administrative consistency by
contracting with the City for CTR implementation; and
WHEREAS, this Agreement is entered into pursuant to the Interlocal Cooperation Act,
Chapter 39.34 RCW;
NOW THEREFORE, in consideration of the terms, conditions, mutual promises and
covenants set forth herein, the Parties agree as follows:
1. PURPOSE
The purpose of this Agreement is to establish a mechanism that will allow for certain tasks to be
undertaken by the City on behalf of the Client to implement the Client's obligations under the RCW
and provisions in the City of SeaTac's Municipal Code Chapter 11.30 relating to CTR requirements
and to set forth the responsibilities of the Parties with respect to that objective.
2. DEFINITIONS
The following definitions shall apply for purposes of this Agreement:
"Administrative Representative" means the primary administrative contact for issues related to
this Agreement as designated in Section 9.2 of the Agreement.
"Commute Trip Reduction (CTR) Plan)" means a plan adopted by the Client designed to
increase the proportion of non -drive -alone commute trips ("NDAT") and reduce commute trip
vehicle miles traveled by employees.
"Affected Employer" means an employer required by RCW 70.94.521 and the Client's CTR Plan
to implement a CTR program (see also "major employer").
"Commute Trip Reduction Program (CTR Program)" means a program designed by an
Affected Employer to reduce the proportion of drive alone commute trips and be consistent with the
rules established by the TDM Executive Board and TDM Technical Committee.
"CTR Funds" means state funds authorized by RCW 70.94.544 and Section 301 of the Natural
Resources biennial budget to help counties and cities implement commute trip reduction plans.
"Major Employer" means a private or public employer that employs one hundred or more full-
time employees at a single worksite who are scheduled to begin their regular workday between 6:00
a.m. and 9:00 a.m. on weekdays for at least twelve continuous months during the year, as provided
in RCW 70.94.521 (herein also known as an "Affected Employer").
"State" is the Washington State Department of Transportation (WSDOT) unless otherwise noted.
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Between the City of Federal Way and the City of SeaTac
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Page 3
3. DUTIES AND RESPONSIBILITIES
3.1 Provision of CTR Services. City of Federal Way will perform the CTR services specified
with particularity in the Scope of Work (the "Work") set forth as Exhibits A, attached hereto
and incorporated herein by this reference.
3.2 Reimbursement of Costs. In accordance with the payment and billing provisions set forth
in Section 4 of this Agreement, the Client will reimburse the City for undertaking the Work
pursuant to this Agreement.
3.3 Implementation of Strategies. The City agrees to implement the strategies and produce
the deliverables outlined in the City of SeaTac's WSDOT-approved Administrative Work
Plan in order to coordinate the development, implementation and administration of a CTR
Program or Plan.
3.4 Use of State Funds. The City agrees to use State funds provided as part of this agreement
in accordance with incentives guidance from WSDOT that the Client will provide to the
City.
4. PAYMENT AND BILLING
4.1 Payment. The Client will reimburse the City for the full costs associated with the City's
performance of the work pursuant to this Agreement.
4.2 Cost Estimate and Budget. A cost estimate and budget for work to be performed through
June 30, 2023 is set forth in Exhibit A, which is attached hereto and incorporated herein by
this reference.
4.3 Invoices and Payment Process. The Client shall make quarterly payments to the City for
Work performed pursuant to this Agreement upon receipt of detailed billing invoices from
the City. The Client shall make payment to the City within thirty (30) days of receipt of a
billing invoice from the City. The City shall submit invoices and a quarterly progress report
to the Client per the following schedule of fixed payments:
Payment
1 st Payment
2nd Payment
3rd Payment
CTR
Fixed Payment
$2,333.33
$10,000.00
$7,000.00
2022 - 2023 Commute Trip Reduction Implementation Agreement
Between the City of Federal Way and the City of SeaTac
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Invoice Submitted
No Earlier Than
June 30, 2022
September 30, 2022
December 31, 2022
Page 4
4d' Payment $7,000.00 March 31, 2023
5"' Payment $7,000.00 June 30, 2023**
Total $33,333.33
* 3`d payment invoice to be submitted no later than January 31, 2023.
** 5t' payment invoice to be submitted no later than July 7, 2023.
The total contract amount shall not exceed $33,333.33.
4.5 Reimbursement of Pre -Termination Costs Incurred. In the event of termination
pursuant to the provisions of Section 7 (Termination) of this Agreement, the Client shall
reimburse the City for all costs payable under this Agreement that have been incurred up to
and including the effective date of termination.
5. WORK SCHEDULE AND PROGRESS REVIEW
5.1 Progress Reviews. The City shall submit a quarterly report of progress and anticipated
activities to jurisdiction representatives in a format prescribed by the Client and in
accordance with State guidelines. On -going, periodic review of issues and materials will
also be conducted with the jurisdiction representatives.
5.2 State Evaluation Requirements. At the request of the Client, the City will provide
information to the State for monitoring or evaluation activities.
6. EFFECTIVE DATE AND TERM OF AGREEMENT
This Agreement is effective from June 1, 2022. The expiration date for purposes of performing
substantive work as described in Exhibit A (Scopes of Work) and for incurring costs is
June 30, 2023, and for final accounting purposes is July 7, 2023, unless the Parties agree to an
extension using the modification procedure provided in Section 8 (Changes and Modifications) of
this Agreement.
7. TERMINATION
7.1 Termination for Default. Either Party may terminate this Agreement in the event the other
Party fails to perform a material obligation of this Agreement. Written notice of a Party's
intention to terminate this Agreement pursuant to this Subsection 7.1 shall be provided to
the other Party not less than fifteen (15) calendar days prior to the effective date of
termination.
7.2 Termination for Convenience. Either Party to this Agreement may terminate the
Agreement, in whole or in part, for convenience and without cause. Written notice of a
2022 - 2023 Commute Trip Reduction Implementation Agreement
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Page 5
Parry's intention to terminate this Agreement pursuant to this Subsection 7.2 shall be
provided to the other Party not less than thirty (30) days prior to the effective date of
termination.
7.3 City Funding and Termination for Non -Appropriation. Performance of any Work
undertaken by the City pursuant to this Agreement in advance of receiving reimbursement
by the Client beyond the current appropriation year is conditioned upon the appropriation by
the City Council of sufficient funds to support the performance of the work. Should such an
appropriation not be approved, the Agreement shall terminate at the close of the current
appropriation year. The appropriation year ends on December 31 of each year.
7.4 Termination Due to Loss of State Funding. If at any time during the Agreement period
the State acts to terminate, reduce, modify, or withhold CTR State Funds allotted to the
Client pursuant to RCW 79.94.544 then either Party may terminate this Agreement by
giving thirty (30) days advance written notice to the other Party.
8. CHANGES AND MODIFICATIONS
Either Party may request changes to the provisions of this Agreement. Any such changes must be
mutually agreed upon and incorporated by written amendment to this Agreement. No variation or
alteration of the terms of this Agreement will be valid unless made in writing and signed by
authorized representatives of the Parties hereto.
9. NOTIFICATION AND IDENTIFICATION OF CONTACTS
9.1 Administrative Representatives. Both Parties shall designate an administrative
representative to act as the contact person for matters pertaining to this Agreement.
9.2 Contact Persons and Addresses.
For the City: Anthony Avery. Transportation Planner
City of Federal Way Public Works
33325 8t' Ave S
Federal Way, WA 98003
(253) 835-2747
For the Client: Karen Spencer
City of SeaTac
4800 South 188th Street
SeaTac, WA 98188-8605
(206) 973-4720
9.3 Notice. Any notice or communication required or permitted to be given pursuant to this
Agreement shall be in writing and shall be sent postage prepaid by U.S. Mail, return receipt
2022 - 2023 Commute Trip Reduction Implementation Agreement
Between the City of Federal Way and the City of SeaTac
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Page 6
requested, to the Parties' respective administrative representatives at the addresses identified
in Subsection 9.2 of this Agreement.
10. DISPUTE RESOLUTION PROCESS
The Parties, through their designated representatives identified in Subsection 9.2 of this
Agreement, shall use their best efforts to resolve any disputes pertaining to this Agreement that
may arise between the Parties. If these designated representatives are unable to resolve a
dispute, the responsible project managers of both Parties shall review the matter and attempt to
resolve it. If they are unable to resolve the dispute, the matter shall be reviewed by the
department directors of both Parties or his or her designee. The Parties agree to exhaust each of
these procedural steps before seeking to resolve disputes in a court of law or any other forum.
11. AUDITING OF RECORDS, DOCUMENTS AND REPORTS
The State Auditor and any of its representatives shall have full access to and the right to examine
during normal business hours and as often as the State Auditor may deem necessary, all the records
of the Client and the City with respect to all matters covered in this Agreement. Each Party to the
Agreement shall have similar access and rights with respect to the records of the other Party. Such
representatives shall be permitted to audit, examine, and make excerpts or transcripts from such
records and to make audits of all contracts, invoices, materials, payrolls, and records of matters
covered by this Agreement. The City shall require any subcontractors performing work on this
Agreement to grant the State, the State Auditor, and any of their representatives, comparable
audit rights as set forth in this Section. Such rights last for three (3) years from the date final
payment is made hereunder.
12. INDEMNIFICATION AND HOLD HARMLESS
12.1 To the maximum extent permitted by law, each Party shall defend, indemnify and hold
harmless the other Party and all of its officials, employees, principals and agents from all
claims, demands, suits, actions, and liability of any kind, including injuries to persons or
damages to property, which arise out of, are connected with, or are due to any negligent acts
or omissions of the indemnifying Party, its contractors, and/or officials, employees, agents,
or representatives in performing work under this Agreement; provided, however, that if (and
only if) the provisions of RCW 4.24.115 apply and any such damages and injuries to
persons or property are caused by or result from the concurrent negligence of the Client or
its contractors, officials, employees, agents, or representatives, and the City or its
contractors, officials, employees, agents, or representatives, each Party's obligation
hereunder applies only to the extent of the negligence of such Party or its contractors,
officials, employees, agents, or representatives. Each Party specifically assumes potential
liability for actions brought by its own employees against the other Party and for that
purpose each Party specifically waives, as to the other Party only and only to the extent
2022 - 2023 Commute Trip Reduction Implementation Agreement
Between the City of Federal Way and the City of SeaTac
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Page 7
necessary to fulfill its obligations under this Agreement, any immunity under the Worker's
Compensation Act, RCW Title 51; and the Parties recognize that this waiver was the subject
of mutual negotiation and specifically entered into pursuant to the provisions of RCW
4.24.115, if applicable.
12.2 The Client acknowledges it is solely responsible for its compliance with the CTR Act,
and for the adoption, implementation, and enforcement of any Client ordinances, plans,
and programs related to the CTR Act. The Client shall indemnify and hold the City
harmless from, and shall process and defend, at its own expense, any and all claims,
demands, suits at law or equity, actions, penalties, losses, damages, or costs arising out
of, in connection with, or incidental to any act or omission of the Client or any of its
officers, employees, subcontractors or agents in adopting or enforcing any Client
ordinances, plans and programs related to the CTR Act.
12.3 The Parties hereto acknowledge that the State of Washington is not liable for damage or
claims from damages arising from any act or omission of the City or the Client under this
Agreement.
12.4 In the event any Party incurs attorney's fees, costs or other legal expenses to enforce
provisions of this section against the other Party, all such fees, costs, and expenses shall
be recoverable by the prevailing party.
13. LEGAL RELATIONS
13.1 No Third Party Beneficiaries. It is understood that this Agreement is solely for the
benefit of the Parties hereto and gives no right to any other person or entity.
13.2 No Partnership or Joint Venture. No joint venture, agent -principal relationship or
partnership is formed as a result of this Agreement. No employees or agents of one Party
or any of its contractors or subcontractors shall be deemed, or represent themselves to be,
employees or agents of the other Party.
13.3 Applicable Law. This Agreement shall be governed by and construed in accordance
with the laws of the State of Washington.
13.4 Jurisdiction and Venue. The King County Superior Court, situated in Seattle,
Washington, shall have exclusive jurisdiction and venue over any legal action arising
under this Agreement.
13.5 Mutual Negotiation and Construction. This Agreement and each of the terms and
provisions hereof shall be deemed to have been explicitly negotiated between, and
mutually drafted by, both Parties, and the language in all parts of this Agreement shall, in
all cases, be construed according to its fair meaning and not strictly for or against either
Party.
2022 - 2023 Commute Trip Reduction Implementation Agreement
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Page 8
13.6 Severability. If any provision of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of the Agreement shall not be affected thereby if such
remainder would then continue to serve the purposes and objectives originally
contemplated by the Parties.
13.7 Waiver of Default. Waiver of any default shall not be deemed to be a waiver of any
subsequent default. Waiver of breach of any provision of this Agreement shall not be
deemed to be a waiver of any other or subsequent breach and shall not be construed to be
a modification of the terms of this Agreement unless stated to be such in writing, signed
by duly authorized representatives of the Parties, and attached to the original Agreement.
13.8 Assignment. Neither this Agreement, nor any interest herein, may be assigned by either
Party without the prior written consent of the other Party.
13.9 Binding on Successors and Assigns. This Agreement and all of its terms, provisions,
conditions, and covenants, together with any exhibits and attachments now or hereafter
made a part hereof, shall be binding on the Parties and their respective successors and
assigns.
13.10 Rights and Remedies. Both Parties' rights and remedies in this Agreement are in
addition to any other rights and remedies provided by law.
13.11 Entire Agreement. This Agreement embodies the Parties' entire understanding and
agreement on the issues covered by it, except as may be supplemented by subsequent
written amendment to this Agreement, and supersedes any prior negotiations,
representations or draft agreements on this matter, either written or oral.
13.12 Survival. The provisions of this Section 13 (Legal Relations) shall survive any
termination of this Agreement.
14. FORCE MAJEURE
Either Party to this Agreement shall be excused from performance of any responsibilities and
obligations under this Agreement, and shall not be liable for damages due to failure to perform,
during the time and to the extent that it is prevented from performing by a cause directly or
indirectly beyond its control, including, but not limited to: any incidence of fire, flood, snow,
earthquake, or acts of nature; strikes or labor actions; accidents, riots, insurrection, terrorism, or
acts of war; order of any court of competent jurisdiction or authorized civil authority
commandeering material, products, or facilities by the federal, state or local government; or
national fuel shortage; when satisfactory evidence of such cause is presented to the other Party to
this Agreement, and provided that such non-performance is beyond the control and is not due to
the fault or negligence of the Party not performing. In no event should this provision eliminate
the obligation of the Client to make payment to the City for the Work performed pursuant to this
Agreement.
2022 - 2023 Commute Trip Reduction Implementation Agreement
Between the City of Federal Way and the City of SeaTac
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15. COMPLIANCE WITH APPLICABLE LAWS
The Parties agree to comply with all applicable federal, state, and local laws, rules, and regulations,
including those pertaining to nondiscrimination and agree to require the same of any subcontractors
providing services or performing any of the Work using funds provided under this Agreement.
16. EXECUTION OF AGREEMENT — COUNTERPARTS
This Agreement may be executed in two (2) counterparts, either of which shall be regarded for all
purposes as an original.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the latest date
written below.
CITY OF SEATAC
By: ei e%�
Carl Cole
City Manager
Date: ,�J'�/�� /_), ; a
Approved as to form by:
By: n
City Atto y
Date: 5
2022 - 2023 Commute Trip Reduction Implementation Agreement
Between the City of Federal Way and the City of SeaTac
Page 9 of 12
CITY OF FEDERAL WAY
By:
]' erre
eyor
Date:
Approved as to form by:
BYPyi
1
L_�:ey, K jF. Uwlk
Date: 6 ?,Om
Page 10
Exhibit A
City of SeaTac
Commute Trip Reduction (CTR) Services for Affected Employers
Scope of Work
Period: June 1, 2022 through June 30, 2023
Strate 1: Pro am Administration
Brief description Administer the program to meet state and city planning and
implementation objectives and requirements.
A. Administer the employer site registration and inventory record -
keeping Identify, notify, and register new sites into the program in
order to prepare them for their baseline surveys. Negotiate steps for
compliance with non -compliant worksites with the onboarding
component.
B. Maintain database and master file records on basic site
information for all sites. Provide the Client and WSDOT with an
electronic copy of City's CTR-affected employers and ETCs, as
requested by the Client or required by WSDOT.
C. Administer, or assist the Client with administering, state and City
Activities and outputs planning and contracting processes: Perform general update and
implementation of the CTR Plan and ordinance, including
development and execution of implementation contract between City
of Federal Way CTR Services, the City of SeaTac and their
Administrative Work Plan; and the CTR Final Report for the
biennium. Provide quarterly report information for Client to complete
state funds billing and reporting requirements. Meet regularly with
Client staff to review activities, current issues, ongoing challenges
and accomplishments. Provide the Client with draft responses to
inquiries by state CTR committees and others, when warranted and as
requested by the Client. Conduct other administrative activities as
needed.
Potential issues and risks Outputs may be dependent on the actions of external organizations or
other external factors; unresponsive sites
2022 - 2023 Commute Trip Reduction Implementation Agreement
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Strateuy 2: Employer Program Development, Engagement and Marketing
Brief description Engage worksite ETCs with assistance, training, communications,
resources and information tooperate successful programs.
A. Training: Train all new employee transportation coordinators
"(ETCs)" (at existing and new worksites) to ensure that they
understand the requirements of the law, implementation strategies
and their sites' performance to date. Training classes can be taken
online and include basic ETC training and survey training as needed.
B. Marketing Assistance: Assist ETCs with marketing of commute
programs and ensure they meet their program information
distribution requirements.
C. Program Assistance: Focusing primarily on sites that have not
made progress toward goal, conduct survey analyses, review program
summaries and make recommendations for program improvements.
D. Targeted Promotions: Identify highly congested employment
areas, corridors, industries, and/or sites that have not made progress
toward goals for targeted outreach. Actively work with ETCs to
promote alternatives to drive -alone commuting at these locations or
sites.
(For C and D, the number and composition of worksites for such
Activities and outputs shall be determined in consultation with Client project manager, with
larger worksites generally receiving more focus and time than smaller
ones.)
E. Information Provision: Help ETCs become a major resource to
their employees by providing them with up-to-date commute
information, tools for communicating with employees, turnkey
commuter promotions, and opportunities to attend networking events.
Send transportation -related news and announcements via email to all
ETCs; coordinate and distribute electronic materials and information
for promotions such as Wheel Options and Bike Everywhere Month
and Day; and schedule, promote, engage speakers and invite ETCs to
employer network group meetings approximately 2-3 times per year.
F. Strategic Planning_: Develop strategies to help ETCs communicate
and promote their programs to employees and achieve success with
their programs.
G. City to attend statewide and regional meetings related to the
administration and effectiveness of the Client's CTR program such as
Technical Group, CTR Survey Tools, etc.
Sites are non -responsive or unable to make resource investments in
Potential issues and risks program; ETCs are not given the time to use resources available to
market program to employees; sites non -responsive to events and
2022 - 2023 Commute Trip Reduction Implementation Agreement
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Strateav 3: Program measurement and renortine (survey or alternate and emolover vrouram
reports)
Track and notify employers of surveying and reporting requirements,
Brief description
gather and manage survey and program report data, and provide
technical assistance for and administration of measurement/reporting
activities and program review/modification as warranted.
Assist site representatives with:
(1) baseline survey and initial program development, for new sites;
(2) ongoing survey and program reporting for existing sites; and
(3) for worksites not making progress toward goal, review of the
existing program and recommendations for program modifications to
improve performance as warranted for existing sites.
This strategy includes sending survey and program notifications to all
Activities and outputs
sites starting in Spring 2023 in coordination with WSDOT Survey
deployment; reviewing and administering extensions and exemptions
requests; and setting up and assisting sites with paper and online
surveys and program reporting. Receive program report submittals
and manage/organize program report data. Negotiate steps for
compliance with non -compliant worksites. Maintain or edit report
formats as needed; database; and keep master file records on all sites.
Provide survey results and program reporting information to the
city/state and worksite.
Potential issues and risks
Timely processing of survey and report data by WSDOT and
accuracv of tools and data: unresponsive sites. ETC turnover
Total CTR-Affected $33,333.33
Budget Amount - Not to
Exceed
2022 - 2023 Commute Trip Reduction Implementation Agreement
Between the City of Federal Way and the City of SeaTac
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