Council PKT 08-12-2003 SpecialAGENDA
FEDERAL WAY CITY COUNCIL
Special Meeting
Council Chambers - City Hall
August 12, 2003 - 6:30 p.m.
(www. ci.federal-way, wa. us)
CALL MEETING TO ORDER
II.
COMMUNITY CENTER PROGRAM UPDATE/
POTENTIAL ACTION
III. ADJOURNMENT
Study Session Materials
August 12, 2003
Site Plan Update (Site plan will be presented at meeting)
II. Project Financing Update
III. Program and Budget Choices
IV.
Business Plan
· Current and Projected Center Budget
V. Potential Action
Project Financing Update
(000 omitted)
Resources:
1% Utility Tax
Current KLCC Subsidy from GF
Annual Resource Available
$1,250
$500
$1,750
Less: Operation Subsidy and Reserves:
Development Scenario:
Projected Operating Subsidy
Estimated Replacement Reserve
~65,100 SF ~83,400 SF
$780 $716
$100 $120
Balance for Capital $870 $914
Bond Proceeds based on the Balance:
20 Years @ 5.25% $10,616 $11,153
30 Years @ 5.50% $12,644 $13,284
40 Years @ 5.75% $13,514 $14,197
Plus: projected cash available -- $3,000 $3,000
( 03/04 ut tax; KLCC sales proceeds)
Total Available for Capital (wi30 yr bond): $15,644 $16,284
Capital Budget $17,000 $22,000
Funding Gap $1,356 $5,7~6
.., or annual debt service of: $94 $394
Options:
I Reduce the scope of the facility to fit the budget - This may negatively
impact operating revenue.
2
Reduce operating subsidy - This will require increase fees which could
impact participation
3 Construct road (offsite improvement) with Art. Street or other capital funds.
4 Unallocated GF from 2002 year end ($1.4 million)
5 Additional REET collection in 2003 (currently $600k, projected at $1
million by year end).
6
Proceeds from selling current city hall. The proceed will not be used for
MF thus is available for other capital purposes, but it will not available
until sold/leased.
Continue the 0.5% utility tax designated for PS facility which will be
available after 2012.
Prior
Assumption
$950 available for
capital
4.25% $12,911
4.25% $16.427
K:\FIN\CIP\COMM CTR\cc fin option Sheet1
8/8/2003
81812003,
Community Center Study: Facility Program and Budget Chioces
August 8, 2003 '~ 2 3
4
July l Advisory Group July 1 Advisory Group Aug J Rev.
Advisory Aug '1 Rev. Other
PROGRAM SPACE CHOICES $13M Program Priority Program Group Priority
Program Spaces Not Included
Program Space Area ,?.xt Area Cost Area Cost Area
Cost Area Cost Notes
BUILDING SUPPORT
Facility Ad~nin ~p~ce~ ~ 1,400 ...... 1,400 $152,880 1,400 $152,880 1,400
$175,371 1,400 $175,371 Base Program
Lobby/Desk 1,500 1,500 $187,200 1,500 $187,200 1,500
$214,740 1,500 $214,74(; Base Program
Pre-Control Lobby 250 250
Post-Control Lobby 250 250
Lounge 600 600
Control Desk 400 400
Locke--rs .... 3,520 .... 3,520 $559,312 3,520 $559,312 3,520
$641,595 Base Program
Men's Locker, 100 lockers 1,400 1,400
wom~n;~Locker, 100 lockers 1,400 1,400
Family Lockers, 4 cabanas/20 lockers 600 600
Larger Men's Locker, 150 lockers 1,700 1,700 4,520
$826,51C Increase L_0~ke~ Ro~m ~iz~ t° c0~esp~nd wiih bdilding
Larger Women's Locker. 150 lockers 1,700 1,700
Larger Family Lockers, 6 cabanas/30 lockers 1,000 1,000
Steam Room/Sauna ...... 400 400 ......
400 ~_ $100,000 Add Sa_una[Ste~m Room
First Aid 120 120
Base Program: included in both locker room summaries
Public ~oiiet~ 800 800 $124,800 800 $124,800 800
$143,160 800 $143,160 ;l'(~ilets in Community Wing and throughout facility
Women's 400 400
Men's 400 400
Misc Bldg Services 1,500 ' 1 1500 $1241800 ~ ,500 $124,800 1,500
$i43,160 1,500~ $143,160 Base Program
Custodial Closets 200 200
Mechanical Rooms 500 500
Electrical Rooms 3001 300
Storage 500 500
Vending Niche 200 200 $24,960 200 $24,960 200
$28,632 Base Program
Caf~l Juice Bar 550
550 $78,738 Cafe Juice Bar as at Longmont
SENIORS, CHILDREN AND GAMES
. Seniors~i"~unge 1,250 1',250 $156,00-0 1,250 $156,000 1,250
$~ ~'8,9-5~ ....... Base Program includes Small Lounge
Lounge area 1,200
Staff office 50
Large Seniors Lounge 1,85~ 1,800
1,800 $397,269 Large Lounge as at Golden Facility
Childcare I Babysitting 1,0001 1,000 $121,680 1,000 $121,680 1,000
$139,581 1,000 $139,581 Childcare per Advisory Group
Daycare 900
Storage 100
Pre-School 1,90(3 1,900 $234,000i 1,900 $268,425
1,900 $268,425 Add Pre-School to Program
Classrooms 1,800
Storage 100
Small Game/Activity Alcove 60(3 600 600 $74,880 600
$85,896 All ages space adjacent Lobby
Large Games/Activity Alcove 1,00(] 1,00~ - 1,000 $143,160
Games/Activity Alcove similar to Longmont Lobby
CLASSROOMS
Classrooms included as AG Pdority Adds
Small Classroom 1~50[ ' - ~ 650 $79,560 650
~ -~9;1,265 65-~ ' $91,265 '
Classroom, seats 25 600
*An alternate is a 1,200 SF room with movable
Storage 50
~artition wall to create (2) 600 SF rooms for $180,000
Medium Classroom 1,0251 1,025 $124,020 1,025
$142,265 1,025 $142,265
Classroom, seats 45 900
Storage 125
Arts & Crafts Room 1,400[ 1,400 ~168,480 1,400
$1~)3,266 1,400 $193,266
Classroom, 35 students 1,200
Storage 200
Wet Classroom/Party Room 800! 800 $97,344 800 $111,665
800 $1111665 adjacent pool preferred
Classroom 720
*An alternate is an 800 SF room with movable padition
Party Room Storag~ 80
wall to create (2) 300 SF rooms for $1~
Page 1 of 4
20309 - 030808 final program and budget
in association with AraJ/Jackson and GreenPlay LLC
8~8~2003
Community Center Study: Facility Program and Budget Chioces
August 8, 2003 '~ 2 3
4
July 1 Advisory Group July '1 Advisory Group Aug 1 Rev.
Advisory Aug 1 Rev. Other
PROGRAM SPACE CHOICES $13M Program Priority Program Group Priority
Program Spaces Not Included
Program Space Area ~:xt Area Cost Area Cost Area
Cost Area Cost Notes
COMMUNITY ROOMS
Small Community Room / Events Hall 3,408 3,400 $426,400
Base Program
Community Room, seats 160/200 2,600
Catering Kitchen 400
Storage 400
Medium Community Room I Events Hall 4,500 4,500 $564,200 4,500
$647,203 Increase to Medium Community Room
Community Room, seats 220/280 3,500
Catering Kitchen 500
Storage 500
Large Community Room / Events Hall 5,200 5,200 $747,415
Increase to Large Community Room
Community Room, seats 280/360 4,200
Cate~:ing Kitchen 500 Catering
Kitchen an~ Equipment costs $1661000
Storage
Premium for Preparation Kitchen 700
Cost for Preparation Kitchen is $120,000 plus
.........
$250.000 i5 equiprnen[ = $370,000
GYMNASIUM
Small Gym ( 2-38x68 courts ) 8,450 8,450 $1,079,780
Base Program
Gymnasium (50x84 or twin 38x68) 8,050
Storage 400
Medium Gym ( 2 - 42x74 courts) 9,500 9,500 $1,211,600 9,500
$1,389,845 9,500 $1,389,845 increase tO Medium Gym
Gymnasium (50x84 or twin 42x74) 9,000
Storage 500
SrdGymBay ( add~3~42x74 court ) 4,500 -
41600 $671,063 Add 3rd Gym Bay fro a total 13,500 sf like Longmont
Gymnasium (42x74 ct) 4,500
Medium Gym Elevated Walk/Jog Track 4,500
Walk/Jog Track around Medium Gym only is $457,650
Walk/Jog Track, 16 LPM 4,10(
Stretching Area 40(
Med+3rd Bay Gym Elevated Walk/Jog Track 5,100
5,100 $547,587 Add Walk Jog Track around 3rd Gym Bay and Medium Gym
Walk/Jog Track, 12 LPM 4,60(
like Longmont
Stretching Area 50(
FITNESS
Sma~]§hfJ-Fiti~6$~ (3200§f ec~u~ea~-- 3,650 -- 3,650 $433,~60
Base Program--800 sf/20% smaller than Wheat Ridge
Cardiovascular Training Equipment 1,60(
Circuit Resistance Equipment 1,00(
Free Weights 60(
Fitness Supervisor Station
Stretching Area 30(;
Storage 10(;
Medium Weight/Fitness (4600sf equip area ) 5,350 ...... 5,~5-~ - $632,840 5,350
$725,941 5,350 $725,941 Increase to Medium Weight/Fitness--600/15% sf bigger
Cardiovascular Training Equipment 2,40(
than Wheat Ridge
Circuit Resistance Equipment 1,40(;
Free Weights 80(
Fitness Supervisor Station 5~
Stretching Area
Storage 20(
MULTI-PURPOSE ACTIVITY
Small Aerobics/Dance (30 person) 1,750 1,750 $220,480.00
300 sf smaller than Wheat Ridge
Aerobics/Dance Studio for 30 1,60(
Storage 15(
Lar~A~r-db[~.sfD~n-c~(45 person) 2,300 ' 2,300 $~4,480 2,300
$326,882 2,300 $326188:~ Add Large Aerobics/Dance--lO0 sf bigger
Aerobics/Dance Studio for 45 2,00(
than Wheat Ridge
Storage 30(
Page 2 of 4
20309 - 030808 final program and budget
in association with Arab'Jackson and GreenPlay LLC
8~8~2003
Community Center Study: Facility Program and Budget Chioces
August 8, 2003 '~ 2 3
4
July 1 Advisory Group July 1 Advisory Group Aug 1 Rev.
Advisory Aug 1 Rev. Other
PROGRAM SPACE CHOICES $t3M Program Priority Program Group Priority
Program Spaces Not Included
Program Space Area Ext Area Cost Area Cost Area
Cost Area Cost Notes
CLIMBING WALL
Small Climbing Wall 400 400 $131,966
Add Climbing Wall
Climbing Wall for 6 climbers 350
Textured Climbing Wall/Structure Cost includes cost of wall quality
similar to APEX
Storage 50 (cast
rock wall rather than stucco on plywood)
Large Climbing Wall 600
Climbing Wall for 8 climbers 550
Textured Climbing Wall/Structure -----
Cost includes cost of wall quality similar to APEX
Storage 50
(cast rock wall rather than stucco on plywood)
LAP SWIMMING
Natatonum area accounts tot pool surface in calc
Aquatics Support 600 600 ' $65,520 600 $65,520 600
$75,159 600 $75,159 Base Program
Guard room, Aquatic Super office, First Aid
6 Lane Lap Pool 7,681 ......... 7,684 $1,491,454 7,681 $1,491,454' 7~681 ~ 17251869
7,681 $1,7251869 Swim meets for 2 HS teams, practice, smalCrneets
Pool (6 lane x 25 yard) 3,375
Pool water surface included in Natatorium SF
Natatorium--12' decks 6,831
Spectator Seating for 150 (included)
Pool Equipment Room 600
Storage 250
1 meter Diving Board
8 Lane Lap Pool 11,200
C~nst c~St of 8-lane pool is $2.28M for comparison
Pool (8 lane x 25 yard) 4,200
purposes
Natatorium 9,450
Spectator Seating for 200 (included)
Meet Management Room 500
Pool Equipment Room 750
Pool Storage 500
1 meter Diving Board
Additional Toilet / Locker Space 400
LEISURE SWIMMING
Small Leisure Pool (3,200 sfwater) , 7,40~ 7,400 $1,810,920
Base Program
Pool (3,200 sf water surface) 3,200
Pool water surface included in Natatorium SF
Natatorium 6,400
Water surface 200 sf smaller than Wheat Ridge
Slides, Spray features, spa
leisure pool
Ozone Treatment
Pool Equipment Room 600
P?o_I Storag? .......... 400
Medium Leisure Pool ( 4,000 sf water ) 9,30(] 9,300 $2,269,680 9,300
$2,547,681 Increase to Medium Leisure Pool
Pool (4,000 sf water surface) 4,000
Pool water surface included in Natatorium SF
Natatorium 8,000
Water surface 120 sf bigger than Longmont leisure pool
Slides, Spray features, spa
Ozone Treatment
Pool Equipment Room 800
Pool Storage 500
Largo Leisure Pool ( 4,800 sf water ) 11,30~
11,300 $2,975,475 Increase to Large Leisure Pool
Pool (4,800 sf water surface) 4,800
Pool water surface included in Natatorium SF
Natatorium 9,600
Water surface 680 sf bigger than Longmont leisure pool
Slides, Spray features, spa
Ozone Treatment
Pool Equipment Room 1,000
- Fdo~ Sf6rage .............. 700
Net Assignable Area 44,101 $6,979,346~ 56,776 $9,470,110~ 56,776 $9,996,550~ 72,176 $12,485,776
Building Grossing Factor 7,056 $635,054~ 8,324 $749,129~ 8,324 $749,160~ 10,826
$974,376
Total Suilding Size and Cost 51,1571 $7,614,400~ 65,1001 $10,219,239~ 65,1001 $10,745,710~ 83,0021 $13,460,152
Page 3 of 4
20309 - 030808 final program and budget
in association with Arai/Jackson and GreenPlay LLC
8~8~2O03
Community Center Study: Facility Program and Budget Chioces
August 8, 2003 '~ 2 3
4
July 1 Advisory Group July 1 Advisory Group Aug 1 Rev.
Advisory Aug 1 Rev. Other
PROGRAM SPACE CHOICES $13M Program Priority Program Group Priority
Program Spaces Not Included
Program Space Area I ~.xt AreaI Cost AreaI Cost AreaI Cost
AreaI Cost Notes
BUDGET SUMMARY
1 TOTAL BUILDING SIZE AND COST 51,157 $7,614,400 65,100 $10,219,239 65, t00
$10,745,710 83,002 $13,460,152
2 OFF-SITE CONSTRUCTION COSTS $687,650 $750,000
$838,005 $838,005 From site cost spreadsheet
3 SITE CONSTRUCTION COSTS $1,997,750 $2,100,000 $2,397,334
$2,397,334 From site cost spreadsheet
4 OTHER PROJECT DEvELOpMENT COSTS ' $t,872,755 $2,389,590
$2,936,191 $3'456,28:3 Total of numbers below
a 2% for Art Allocation 2% $192,243 $246,385
$262,861 $317,150
b Professional Fees $995,512 ' $1,268,205
$1,461,020 $1,744,67§ Now 9.~% Of it~ms 1-3 and their contingecy
c Owner's Representative
$150.000 $175.000 At discretion of Federal Way
d -F-u-rn-i~ul;e~-Fixtu~re~nd Equipment (FF-E) ............. $6.84 .... $-~0,~000 $6.91 $450,000 -$8.79
$572,500 $ 7.80 $647,500 Sum of items i-v below -
i Community Wing and Lobby Furniture
$75.000 $100,000 Multi-Purpose. Classroom and Lobby only
ii Kitchen Equipment-warming kitchen
$80.000 $80.000 Similar to Wheat Ridge kitchen equipment
iii Kitchen Equipment--preparation kitchen
$250.000 ]LO $80.000 above
iv Exercise Equipment $50 tSF
$267.500 $267.500 For Weight/Fitness only
v Other Furniture, Fixtures and Building Equipment
$150,000 $200,000 Office Furniture. misc. and all facility equipment
e Plant Investment / Tap Fees $250,000 $200,000 $250,000
$250,000 $300,000
f Construction testing & Survey 1% of Construction Cost $60,000 $75,000
$139,810 $166,955
g Reimbursable Expenses $75,000 $60,000 $75,000
$75,000 $80,000
h Plan Review Fees $25,000 $15,000 $25,000
$25,000 $25,000
i
SUB-TOTAL PROJECT COSTS $12,172,555 $15,458,829
$16,917,240 $20,151,774 Sum of items 1-4 above
10% CONTINGENCY $1,217,256 $1,545,883
$1,691,724 $2,015,177 10% of Sub-Total above
TOTAL PROJECT COSTS I $13,389,8111 I $17,004,7121 I $18,608,9541 I $22,166,95tl
Building CostJSF with contingency included $154 ISF $173 ISF $182 ISF
$178 ISF Comp analysis suggests $180/SF target
Page 4 of 4
20309 - 030808 final program and budget
in association with Arai/Jackson and GreenPlay LLC
Current and Projected Community Center Budget (2003 Dollars)
ReCreatian : ~°~u~i~,
Division Center at Recreation Center at Recreation
Pro0ram Expenses Budget 65,100 sq fl Pro0rams 83,500 sq ft Programs
Aquatics 20,621 20,621 20,621
Arts Commission 85,745 85,745 85,745
Arts & Special Events 105,950 ;:~ 105,950 105,950
Youth Athletics 86,801 '; 86,801 ..~ 86,801
Adult Athletics 112,981 112,981 - 112,981
Community Recreation 136,627 15,303 121,324 ~'"' 15,303 121,324
Community/Senior Center 87,555 43,231 1,900 ;!~, 43,231 1,900
Recreation Inc. 52,076 52,076
52,076
Youth Commission 1,800 :~.,, 1,800 i~ 1,800
Red, White & Blue 41,200 i~ 41,200 41,200
Senior Services 82,301 79,851 2,450 ~ 79,851 2,450
Kenneth Jones Pool 614,000 ::~ 222,453 4,547 222,453 4,547
Community Center
1,231,390 1,369,130
AdministraUon 367,967 ~ 176,485 296,177
.... ~¢~ 176,485 296,177
Total Recreation Expenses t,795,625 ~ 1,768,714 933,573 ~ 1,906,454 933,573
Less 1 Time funds & Arts Comm. (110,745) (25,000) (85,745) ~:~! (25,000) (85,745)
Net Expenses t,684,880 1,743,714 847,828 1,881,454 847,828
Current ProRram Revenues
Aquatics 2,000 2,000 - 2,000
'Arts & Special Events 87,600 87,600 87,600
Youth Athletics 58,450 ; 58,450 - 58,450
Adult Athletics 198,000 198,000 198,000
Community Recreation 165.500 ~ 165,500 ~ 165,500
Community/Senior Center 26,500
Recreation Inc. 17,700 17,700 ~! - 17,700
Youth Commission 500 500 500
Red, White & Blue 24,700 24,700 24,700
Senior Services 7,500 12,500 12,500
Kenneth Jones Pool 314,000 : -
New Community Center Revenue
Daily Admissions 400,000 475,000
Annual Passes 560,000
625,000
Childcare Fees 14,344 20,855
Fitness Training Fees 9,000 11.250
ConcessionsNending 6,000 8,400
Pro shop merchandise 3.900 4,550
Facility Usage fee
Facility Rents 118,864 162.217
Programs: Aquatics 127,780 127,780
Programs: Fitness & Gert Interest -
Programs: General Interest
Programs: Add'l fac fee: leagues 5,405
Programs: Miscellaneous 5.000 6,000
Total Revenues 902,450 1,257,388 554,450 1,458,957 554,450
Expenses Over Revenues 782,430 486,326 293,378 422,497 293,378
·
K:\FIN\CIP\COMM CTR~2003 Rec and CC Budget Summary packet 8/8/2003 1:57 PM