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Council PKT 06-03-2003 Special/RegularCity of Federal Way City Council Meeting AGENDA COUNCILMEMBERS Jeanne Burbidge, Mayor Jack Dovey Eric Faison Mary Gates Linda Kochmar Dean McColgan Mike Park CITY MANAGER David H. Moseley Office of the City Clerk June 3, 2003 AGENDA FEDERAL WAY CITY COUNCIL Council Chambers - City Hall June 3, 2003 (www. citycffederalway, corn) SPECIAL MEETING - 5:30 p.m. CALL MEETING TO ORDER II. DIVERSITY COMMISSION INTERVIEWS III. ADJOURNMENT REGULAR MEETING - 7:00 p.m. CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE III. IV. PRESENTATIONS a. Introduction of New Employees/City Manager b. Emerging Issues/City Manager CITIZEN COMMENT PLEASE COMPLETE THE PINK SLIP & PRESENT TO THE CITY CLERK PRIOR TO SPEAKING. Citizens may address City Council at this time. When recognized by the Mayor, please come forward to the podium and state your name for the record. PLEASE LIMIT YOUR REMARKS TO THREE (3) MINUTES. The Mayor may interrupt citizen comments that continue too long, relate negatively to other individuals, or are otherwise inappropriate. Over please . . . Vo VI. VII. VIII. IX. CONSENT AGENDA Items listed below have been previously reviewed by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. Minutes/May 20, 2003 Regular Meeting Vouchers Monthly Financial Report/April 2003 Pacific Highway South HOV Lanes/Phase II Bid Award PUBLIC HEARING Cancellation of Westway Townhouses Renovation Project, a 2002 CDBG Capital Project of $34,680; and, Allocation $160,000 from the Cancelled Project & Additional 2003 CDBG Capital Funds to Westway Street Lighting Program CITY COUNCIL BUSINESS ao Diversity Commission Appointments Ethics Board Appointment INTRODUCTION ORDINANCE Council Bill #323/Municipal Facility AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, AUTHORIZING THE ACQUISITION OF THE PARAGON BUILDING AND VACANT LOTS ON SOUTH 333RD STREET AND THE EXECUTION OF RELATED DOCUMENTS. CITY COUNCIL REPORTS Xo CITY MANAGER REPORT EXECUTIVE SESSION Potential Litigation/Pursuant to RCW 42.30.110(1)(i) Property Acquisition/Pursuant to RCW 42.30.110(1)(b) ADJOURNMENT ** THE COUNCIL MA Y ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THE AGENDA ** THE COMPLETE AGENDA PACKET IS AVAILABLE FOR REVIEW AT CITY HALL AND ALSO ON THE CITY'S WEBSITE UNDER "NEW--FEDERAL WAY DOCUMENT LIBRARY' MEETING DATE: June 3,2003 ITEM# CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES CATEGORY: I BUDGET IMPACt: [] CONSENT [] ORDINANCE ] Amount Budgeted: $ [] RESOLUTION [] PUBLIC HEARING ] Expenditure Am!,.: $ [] CITY COUNCIL BUSINESS [] OTHER /Contingency Req d: $ ATTACHMENTS: Draft minutes of the City Council regular meeting held on May 20, 2003. SUMMARY/BACKGROUND: Official City Council meeting minutes for permanent records pursuant to RCW requirements. CITY COUNCIL COMMITTEE RECOMMENDATION: n/a PROPOSED MOTION: I move approval o£the minut~.i..o£the/..g2fity Council regular meeting held on May 20, 2003. / (BELOIF TO BE COMPLETED(BY CITY CLERKS OFFICE) COUNCIL ACTION: [] APPROVED [] DENIED [] TABLED/DEFERRED/NO ACTION [] MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1sx reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 FEDERAL WAY CITY COUNCIL Council Chambers - City Hall Regular Meeting May 20, 2003 - 7:00 p.m. Minutes I. CALL MEETING TO ORDER Mayor Burbidge called the regular meeting of the Federal Way City Council to order at the hour of 7:00 p.m. Councilmembers present: Mayor Jeanne Burbidge, Deputy Mayor Dean McColgan, Councilmembers Jack Dovey, Eric Faison, Mary Gates, Linda Kochmar, and Mike Park. Staff present: City Manager David Moseley, City Attorney Pat Richardson, and City Clerk Chris Green. II. PLEDGE OF ALLEGIANCE Deputy Mayor Dean McColgan led the flag salute. III. PRESENTATIONS a. American Heart Association/King County Heart Walk Co-Chair King County Councilman Pete von Reichbauer spoke on behalf of the American Heart Association. He along with Ms. Casey Mazzoni, Regional Director of the American Heart Association, encouraged citizens to participate in 3.2 mile walk-a-thon, which begins at Safeco Field on September 20th. b. Parks & Recreation Commission Introductions/Certificates (incoming) Councilmember Kochmar was pleased to announce and introduce the appointment of Ade Bright, and Joseph Henry, and the re-appointment of C.T. Purdom to the Parks & Recreation Commission to all serve 3-year terms through April 30, 2006. All were in Federal Way City Council Regular Meeting Minutes May 20, 2003 - Page 2 of 6 attendance and accepted their appointments. Mr. Purdom spoke briefly to Council to describe the Commission's current projects. c. Parks & Recreation Commission/Appreciation Plaque (outgoing) Councilmember Kochmar thanked outgoing Commission Len Zickler for the many years of service on the Parks & Recreation Commission, including most recently as the Vice-Chair of the Commission. Mr. Zickler was unable to attend tonight's meeting. d. Introduction of New Employees/City Manager City Manager David Moseley was pleased to announce and introduce Craig Feldman, the city's new Recreation Coordinator of Aquatics and Bryce Jensen the new Aquatics Assistant Coordinator for the newly acquired Kenneth Jones Pool; he was also pleased to announce John Cawthon the new Inspector/Plans Examiner for the Community Development Department. e. Emerging Issues/City Manager City Manager David Moseley announced there were no emerging issues to discuss tonight. IV. CITIZEN COMMENT Mike McLeod, spoke asking Council to install a pedestrian crossing at 320th and 323ra in Twin Lakes, where many near-accidents involving pedestrians have occurred. Councilmember Faison noted this item would be added to the next Land Use/Transportation Committee regular meeting agenda. go CONSENT AGENDA Co eo Minutes/May 6, 2003 Regular Meeting -Approved Council Bill #322/Amendments to Zoning Code/Design Guidelines/Height Enactment Ordinance-Approved Ordinance #03-443 Belle Meadows Final Plat Approval - Resolution -Approved Resolution tt03-385 8th Ave S & S 312th St Traffic Signal & Intersection Improvement Proiect- Approved SW Dash Point Rd (~ 8th Ave SW Rd & Signal Improvement Proiect/Final Acceptance & Authorization to Release Retainage-Approved th S 288 St (~ SR-99 Signal & Intersection Improvements/Bid Award- Approved Federal }Fay City Council Regular Meeting Minutes May 20, 2003 - Page 3 of 6 go Purchase of Replacement Backhoe/Bid Award-Approved Surface Water Infrastructure Maintenance & Service Contract/Bid Award- Approved I-5/S 272nd Street Interchange-Approved Washington Conservation Corps Interlocal Agreement-Approved Interlocal Cooperative Agreement/Provide Law Enforcement Mutual Aid & Mobilization between Cities of King County, University of Washington Police & King County-Approved COUNCILMEMBER DOVEY MOVED APPROVAL OF THE CONSENT AGENDA AS PRESENTED; DEPUTY MAYOR MCCOLGAN SECOND. The motion passed as follows: Burbidge yes Kochmar yes Dovey yes McColgan yes Faison yes Park yes Gates yes VI. cITy COUNCIL BUSINESS Selection of Voting Delegates for AWC Annual Business Meeting DEPUTY MAYOR MCCOLGAN MOVED APPROVAL OF THE APPOINTMENT OF COUNCILMEMBER PARK, COUNCILMEMBER KOCHMAR, AND MAYOR BURBIDGE AS VOTING DELEGATES FOR THE AWC ANNUAL BUSINESS MEETING, AND FURTHER MOVED COUNCILMEMBER GATES AND COUNCILMEMBER DOVEY AS ALTERNATES; COUNCILMEMBER GATES SECOND. The motion passed as follows: Burbidge yes Kochmar yes Dovey yes McColgan yes Faison yes Park yes Gates yes VII. CITY COUNCIL REPORTS Councilmember Gates spoke with pride as she passed around a Coca-Cola can that listed the City of Federal Way on it; she attributed that to the hard work of the city's Economic Development team! She further reported on her attendance at various regional committees including the Puget Sound Regional Council Executive Board, Regional Transit Committee, and Sound Transit. Federal Way City Council Regular Meeting Minutes May 20, 2003 - Page 4 of 6 Councilmember Kochmar reported on her attendance at the Domestic Violence meeting in Renton facilitated by local personality Jean Enerson; she noted the King County Sexual Assault Resource Center would be holding a meeting at City Hall in July, and encouraged anyone dealing with domestic violence, contact the city for additional resources. She further reported on the Regional Water Quality Committee and the Airport Communities Coalition, and recognized local Decatur High School students in the audience. Councilmember Park announced the next Finance/Economic Development/Regional Affairs Committee would be held on May 27th at 2:00 p.m. in the Mt. Baker conference room. Councilmember Dovey encouraged citizen to take advantage of Federal Way's virtually unknown treasure the BPA trail! He also extended his personal thanks to newly re- appointed Parks & Recreation Commissioner C.T. Purdom for his continued volunteerism and community service through the many commissions and advisory committees he has served. Councilmember Faison announced the next meeting of the Land Use/Transportation Committee would be held June 2nd at 5:30 p.m. He also noted he would be attending the King County Growth Management Planning Council on May 21 st where they will be discussing Auburn's request to have their downtown designated as an "urban center". He asked his colleagues for any input. Deputy Mayor McColgan noted citizens should start seeing the new "Explore Federal Way" signs posted throughout the city, which will help direct tourist to points of interest such as the Botanical Gardens and Wild Waves/Enchanted Village. He noted the signs were funded from the lodging tax collected within the city. He further wished well the local high school athletes now engaged in state tournaments. Mayor Burbidge reported on her attendance at various regional meetings including the South King County Area Transportation Board meeting and the Regional Law, Safety, and Justice Committee meeting. She also encouraged citizens to attend the Youth Commission Talent Show, which will be held on May 21st at 6:00 p.m. at Knutzen Family Theatre. She also spoke to thank the many wonderful performing arts groups in Federal Way. VIII. CITY MANAGER REPORT City Manager David Moseley introduced and thanked Commander Steve Neil for filling in for the Chief and Deputy Chief for tonight's meeting. Mr. Moseley reported the due diligence on the Paragon Building and Quadrant land is going smoothly. He added the closing date is set for June 30th, and staff has yet to see Federal Vt/ay City Council Regular Meeting Minutes May 20, 2003 - Page 5 of 6 anything that would prevent the city with processing with the sale. Mr. Moseley also noted additional information on financing issues for the new City Hall and Community Center will be presented at the next Finance/Economic Development/Regional Affairs meeting on May 27th. He also reminded the public about the community center design workshop will be held on Thursday, May 22 at 7:00 p.m. He noted this would be a "hands-on" opportunity for citizens to "build" their own community center. He further added the Community Center Advisory Committee has toured other neighboring community centers, and encouraged citizens to go the city's website to complete the on-line survey regarding the community center. Mr. Moseley was further pleased to announce City Hall will be accepting U.S. Passport applications as of June 2ha. Passport applications and information will be available for pickup at the Management Services/Finance front counter or contact the city at 253-661- 4000 for additional information. City Manager Moseley reported the new downtown banners and flower baskets will be installed the week of June 9th. The first banner has been placed on 23rd East of the SeaTac Mall; he noted they display the city's logo and "Welcome to Federal Way". He further reminded Council of the need for an Executive Session to discuss potential litigation pursuant to RCW 42.30.110(1)(i) and property acquisition pursuant to RCW 42.30.110(1)(b); expected duration is one hour with action anticipated. IX. EXECUTIVE SESSION At 7:40 p.m. Mayor Burbidge announced the Council would be recessing into Executive Session for the purpose of discussing potential litigation/pursuant to RCW 42.30.110(1)(i); and property acquisition/pursuant to RCW 42.30.110(1)(b); for approximately one hour with action anticipated. ao Potential Litigation/Pursuant to RCW 42.30.110(1)(i) Property Acquisition/Pursuant to RCW 42.30.110(1)(b) Council returned to Chambers at 8:20 p.m. COUNCILMEMBER FAISON MOVED TO DIRECT THE CITY MANAGER TO AUTHORIZE AND ADDITIONAL $10,000 TO THE AIRPORT COMMUNITIES COALITION (ACC) TO SUPPLEMENT THE LEGAL COSTS ASSOCIATED WITH THE PENDING APPEALS; COUNCILMEMBER DOVEY SECOND. The motion passed as follows: Federal Way City Council Regular Meeting Minutes May 20, 2003 - Page 6 of 6 Burbidge yes Kochmar yes Dovey yes McColgan yes Faison yes Park yes Gates yes COUNCILMEMBER FAISON MOVED TO DIRECT AND AUTHORIZE THE CITY MANAGER TO CLOSE THE ACQUISITION OF REAL PROPERTY FOR A MAINTENANCE YARD EXPANSION PURSUANT TO THE TERMS OF CERTAIN REAL ESTATE PURCHASE AND SALE AGREEMENTS BETWEEN THE CITY, AS PURCHASER, AND MR. NORRIS HAUGE AND MR. AND MRS. RICHARD HAUGE, AS SELLERS, COVERING TWO CERTAIN PARCELS NORTH AND CONTIGOUS TO THE CITY'S MAINTENANCE YARD, FOR A PURCHASE PRICE OF $100,000 FOR MR. NORRIS HAUGE'S PARCEL AND $238,500 FOR THE RICHARD HAUGES' PARCEL. THE PURCHASE OF THESE PARCELS IS CONTINGENT UPON THE PURCHASE OF THE OTHER; COUNCILMEMBER PARK SECOND. The motion passed as follows: Burbidge yes Kochmar yes Dovey yes McColgan yes Faison yes Park yes Gates yes X. ADJOURNMENT There being no further business to come before the Federal Way City Council, Mayor Burbidge adjourned the regular meeting at 8:21 p.m. Stephanie Courtney Deputy City Clerk MEETING DATE: 2003 ITEM# CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: VOUCHERS CATEGORY: [] CONSENT [] ORDINANCE [] RESOLUTION [] PUBLIC HEARING [] CITY COUNCIL BUSINESS [] OTHER BUDGET IMPACT: Amount Budgeted: Expenditure Amt.: Contingency Req'd: $3,040,047.01 $3,040,047.01 $ ATTACHMENTS: VOUCHER LIST SUMMARY/BACKGROUND: I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claims are just and due obligations against the City of F,~aeral Way, Washington, and that I am authorized to authenticate and certify said claims. Mangerffent Services Director-~°~F~7 ~-c4'.~ff CITY COUNCIL COMMITTEE RECOMMENDATION: Approve attached vouchers pursuant to RCW 42.24 PROPOSED MOTION: I movce~appr~~ CITY MANAGER APPROVAL: //.~// ' '~' (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: [] APPROVED [] DENIED [] TABLED/DEFERRED/NO ACTION r- MOVED TO SECOND READING (ordinances only) REVISED - 05/10/2001 COUNCIL BILL # 1sT reading Enactment reading ORDINANCE # RESOLUTION # CII'Y OF Federal Way MEMORANDUM Date: To: From: Via: Subject: May 22, 2003 Finance, Economic Development & Regional Affairs Committee Tho Kraus, Finance Manager David Moseley, City Manager Vouchers Action Requested: Accept the vouchers and forward to the Next Council meeting for approval. 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< z ~ ~ ~ 2 D § D o o o § o o o § § § 8 o o o o o o ~o~o~ o~o~o~o~o~o ~o~o ~ ~>~>~> >~ > >o>~ > -o>o>o ~ o~ ~ 5~ 5~ ~ -- >o> >o .~- IAI < o 0 Z 0 z Z Z I '"' o ~ ~ ~ ~ o ~ .- '" "' ~ 0 ~ - i- z o_ ~oo.~- - ~ ~o < < ~ ~ ~ ~ 0 0 0 0 ~ 0 0 0 0 0 0 0 0 0 0 0 0 > > > > > > >~>~> ,~- 0 0 0 0 0 !'-- W Z ~ UJ W Z LU W w o ~: o < I-- u_i >- {,/) fJ uJ __l 0 ~- 04 (;0 eO 0 0 0 0 0 0 I~ 0 0 0 0 0 ~' 0 ~' 0 ~' 0 ~' 0 >~>~> > 0~ ~ ~ ~0 0 ~0 00 0 o o~c~ _ ~ ~~ o ~ < ~ o ~ 0 Z ~0 = ~ Z>~ u~ < ~ = ~ ~< ~~ 0 ~ 0 ~ ~ o ~ z o ~zz ' ~ - z o oo~ 0 0 0 0 000 000 0 0 0 0000 0 0 0 0 0 000 000 0 0 0 0000 0 0 ~ ~ ~ ~ 0~ ~ ~ 0 ~ 0 0 0 0 0 000 000 0 0 0 0000 0 0 I o < < z D 0 0 < < 0 0 0 ~0 ''0 '' 0 0 0 · . o>o>o>o~>o~>o~> o o° o© o° o° o° o° o° o° °o o 0 >o>o>o>o> 0 0 0 0 0 ~0 ~ MEETING DATE: June 3, 2003 CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: April 2003 Monthly Financial Report CATEGORY: BUDGET IMPACT: [] CONSENT [] ORDINANCE [] RESOLUTION [] PUBLIC HEARING [] CITY COUNCIL BUSINESS [] OTHER Amount Budgeted: $ Expenditure Amt.: $ Contingency Req'd: $ ATTACHMENTS: April 2003 Monthly Financial Report SUMMARY/BACKGROUND: CITY COUNCIL COMMITTEE RECOMMENDATION: Was reviewed and approved by the Finance Committee during their May 27th meeting. . .,OPOSED MOTION: "I move for the approval of the April 2003 Monthly Financial Report." CITY MANAGER APPROVAL:~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: [] APPROVED [] DEmEO [] TABLED/DEFERRED/NO ACTION [] MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1sT reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 CITY OF ' ' ' Federal Way MEMORANDUM Date: To: From: Via: Subject: May 21, 2003 Finance, Economic Development & Regional Affairs Committee Tho Kraus, Finance Manager David Moseley, City Manager April 2003 Monthly Financial Report Action Requested: Accept the April 2003 Quarterly Financial Report and forward to the June 3rd Council meeting for full Council approval. K:WINhM FRhM FRFEDRACCV R. DOC J-! Federal Way April 2005 Month Financial Report, The Monthly Financial Report is intended to provide an ov..erview of financial activity that has taken place in the reporting period. This report focuses mainly on activity incurred in the following operating funds: General, Street, Arterial Street, Utility Tax Projects, Solid Waste & Recycling, Hotel/Motel Lodging Tax, Paths & Trails, Surface Water Management, Debt Service, and Dumas Bay Center/Knutzen Family Theatre Operations. The Summary of Sources and Uses (Attachment A) captures financial activity through April for the years 1998 through 2003. 16.0 ~-., 8.0 YTD Operating Revenues vs Operating Expenditures Thru April City Continues Banking Services with US Bank The City will enter into a new four year contract with US Bank. US Bank offered the lowest price of the seven proposals received and has demonstrated their ability to meet our banking service needs. General governmental operating revenue collections through April total $14.4M which is $24K or 0.2% above the ytd budget of $14.37M. Of this amount, $81K is related to Utility taxes and REET that are reserved for the payment of debt service. Real Estate Excise Tax To date, REET of $978K exceed the ytd budget of $470K by $508K or 108%. Compared to 2002, collections are up $350K or 56%. April's receipt of $194K is $57K above the monthly estimate and includes a total of 268 real estate transactions, of which 102 were tax exempt and of the remaining 166, 7 were mobile home sales. The largest transactions in April consist of the sale of a Medical Office Building at 11t~ Place S, an Office Building at 1st Ave S, and a Restaurant at Pacific High Way S. Feb [ ~1~ [ 8:.2~ { ~,8~8 I 2~5,~28 32711~ Mar I 247,357 I :26,433 I 129, ~2 I 3, ~9 010~ Sales Tax Sales tax received through April of $3.5M is $167K or 5% below the ytd budgeted amount of $3.7M. 2003 ytd revenue of $3.5M is also below April 2002 ytd revenue of $3.6K by $86K or 2%. The current month's receipt of $746K is also below the monthly estimate of $759K by $13K or 2%. *Budget i~ p~ojec~ed based ~ past 5 year's histmy. Sales Tax by SIC Code SALES TAX ACTIVITY BY SIC CODE YTD Through April 2003 · . ~',;v . . ..~-~ff' ~:~'~: ?~):-., ..... ...... ~vices 12.0% f~.8% Cit~ of Federal tva,}, April 2003 Monthl},.Financial Report Retail sales continue to remain the largest source of sales tax revenue, accounting for 65% of all sales tax collections. Ytd April 2003 retail sales tax collections are $109K or 5% lower than the year 2002. Miscellaneous trade, retail furniture, food stores, and automotive/gas are down while general merchandise and retail eating & drinking are up. Service industries account for 12% of the total sales tax collections through April. On a ytd basis, service sales tax is up $32K or 8% from the year 2002. The increase is mainly due to one taxpayer reported a large amusement installation in 4ta quarter of 2002. Construction and contracting activity, which accounts for 9.8% of sales tax collections, is $12K or 3% below year 2002 activity. There had been exceptionally strong building permit activities during 2002. This is consistent with the downward trend we are seeing in building permits year-to- date. Wholesale tax which accounts for about 5% of total sales thx collection, is $22K or 12% below year 2002 activity due to overall decline in activity. Manufacturing activity accounts for about 1% of total sales tax collection and is down $ I 1K, or 24% compared to 2002. Sales Tax Activity by Area The City's largest retail center, South 348th, which generates over 13% of the City's sales tax experienced an decrease of $13K or 3% when compared to the year 2002. Building materials and general retail merchandise stores were maintained at the same level of sales. All other categories have experienced declines, except Retail Eating & Drinking which increased slightly. SeaTac Mall is showing a decrease of $30K or 9% when compared to year 2002 activity. On a monthly basis, tax received in April 2003 is $4K less than April 2002. The year-to-date tax from the Mall's department stores, which generate more than half of the Mall's sales tax, has decreased $21K or 10% compared to 2002. Major Auto Sales through April have collected $133K, which is $15K or 10% below the same period in 2002. S 312a to S316th is up $7K or 4% from the prior year. The increase is attributable to a $10K increase by the center's big box retailer that is offset by $3K in decreases from the other retailers in the center. Pavillion Center is down $24K, or 15% due to the downward trend in the retail industry. Hotels & Motels sales tax collected through April total $42K, which is $14K or 49% above the same period in 2002. The increase i.s attributed to timing differences in return processing by the State. Hotel/Motel Lodging Tax The ytd amount collected represents activity from November through February 2003. The increase is attributable to timing differences in return processing by the State. _C. itF of Federal Way April 2003 MonthlF Financial Report Gambling Tax Gambling .tax collection of $646K is $16K or 3% above the year-to-date budget of $630K. In comparison to 2002 year- to-date collections, 2003's tax collected is lower by $142K ~ 8%. YTD collections from the 5 largest establishments terms of tax revenue) have decreased $116K or 16% from the same period in 2002. These 5 establishments are responsible for 93% of the year-to-date tax collections. April's collection of $173K is $4K or 2% below the monthly budget estimate of $177K. Jan I $210,579 ~eb I 212,309 · Mar I 175,625 Apr I 189,533 May ~ 167,112 Jun I 151,592 Ju~I 142,814 Aug ~ t50,984 S~p I 139,851 Oct ] 134,904 Nov ~ 119,265 $ 159,3231 $ 3,318I 2.1% 152,943 [ 1,143I 0.8% 160,415 I 15,552 ~ 10.7% ty tax received through April total $2.32M, which is $427K or 16% 'below the ytd budget total of $2.75M. The ytd April 2003 utility tax receipt is also below the same period in 2002 by $58K or 2%. 490,171 Puget Sound Energy reported a sharp decrease in gas re,~enues due to rate decreases that took effect in September, Gas taxes are below the ytd budget of $558K by b~,,zK or 36%. Electricity is below the ytd budget of $969K by $128K or 13%. Cable taxes are below the ytd budget of $238K by $24K or 10%. --lectric $ 784,448 $ 2,577,61t$ _968,608$ 840,474 $ .(128,135) -13.2~ 3as 512,371 1,136,743 558.203 356,239 _(201,964) -362~ Solid Waste 126,912 452,843 !37,866 140.666 2,798 2.0% gable 213,336 778,217 238,373_ 214,394 (23,979) -10.1~ Phone 332,239 1,170,968 361,718 321.686 ' (40,032) -11.1~ .Cellular 357,158 1,417,259 419,255 374,548 (44,707) -10.7~ ~ager 4,682 8,604 3,372 3,058 (314) -9.3% SWM 45,669 205,366 58,519 67,737 9,219 35.8% Celular 16.2% Pagers 0.1% Cable Utility Tax Revenue Thru April 2003 Gad>age 61% Gas 15.4% Electric 362% Building Permits and Plan Check Fees Ytd building permit revenues total $371K, which is above the ytd budget by $3K or 0.9%. This does not include ytd pass through revenues of $78K. Revenues collected for expedited review is currently not budgeted nor are the offsetting expenditures. Building permits, which includes mechanical, plumbing and clear/grade permits total $179K and is below the ytd budget by $4K or 2%. Electrical permits of $43K are above the ytd budget of $35K by $8K or 23%. Plan check fees of $112K are $8K or 7% below the ytd budget estimate of $120K. Exp thru April~ 799.749 920,347 Recovery Ratio 67.7% 39.9% Expenditures include Community Development Admin, Planning, and Building. CitF of Federal WaF The following table presents a synopsis of ytd building permit activity as of April 30, 2003 for new construction between 2001 and 2003. ~nsilding I)ivi~m, Permit Aefivity ~T~ Throb A~z41, 2~012001 2~2 2~2 2~3 ~w~fiM ~ 13 $ 1.651,694 34 $ 6,110.5~ 46 $ 10.932.420: New ~lic 0 0 0 0 0 0 ~ ~ 0 0 0 0 0 0 ~fi~ ~t~ 3~ 1,154,6~46 1,053,~ 37 1,326,542 ~ing ~ 31 0 33 0 26 0 ~. Buil~n~ ~ 0 0 0 0 0 0 EI~ ~ 388 0 389 0 Non-Building Permits: Sil~n pmnils 80 14~,~4 84 196,620 79 197,749 · .~..~. :-:-:-:. :-:. :-:-:-:-:. :. :. :-:-:-:-:, .~.-:-15-2-:. :-~.~:-:-~$:-:~-:. :-:-2~,~:-:. ~:. :-~:-:. :- Includes all new, altematioa ROW Permits and Fees Overall Public Works permits and fees collected through April total $140K, which is $13K or 10% above the ytd budget of $126K. Right-of-way permits collected total $34K which is $35K or 51% below the ytd budget' of $68K. Plan review fees collected total $31K which is $15K or 32% below the ytd budget of $46K. Public works inspection fees of $75K is $63K or 528% above the ytd budget of $12K. Month Ave Court Revenue Court revenue is $3K or 1% above the ytd budget total of $288K from fines & forfeitures. Total court revenue collected through April amounts to $460K which is $108K or 31% above last year's collections of $289K by $171K or 59%. Probation services revenue total $169K and is $105K or 163% above the ytd budget. Ytd probation expenditures total $138K resulting in net probation revenue of $31K. IRevenue April 2003 MonthlF Financial Report ' ~'tcluded i~ Court Revenue are Pmb~belion SerHc~ and rem~ances imm Dist~c~ Court lot 'sh~red Corot. Costs', "Coufl Record Sen. ices' and Other Coud-i'elated miscel~heous revenue. ~rraflic Sc~o~ is now included in Police Revenues. Traffic and non-parking fmcs total $176K and is $4K or 2% above the ytd budget. Compared to ytd 2002, collections are above $37K or 26%. Parking infxactions tota! $20K and is $3K or 21% above the ytd budget. Compared to ytd 2002, collections arc above $9K or 79%. DUI and other misdemeanors total $48K and is $2K or 5% above the ytd budget. Compared to ytd 2002, collections are below $5K or 9%. Criminal costs totai $24K and is $3K or 12% below the ytd budget. Compared to ytd 2002, collections are above: $1K or 4%. Ci0, of Federal Wav April 2003 Monthly Financial Report General governmental expenditures through April total $11.01 M or 20% of the annual operating budget of $55.9M. ~ating expenditures are below the ytd budget of $12M by ~ ,IK or 8%. City Council City Council expenditures total $153K, which is below the ytd budget total of $164K by $12K or 7%. Savings are due to one-time funded new programs. City Manager Activity through April total $225K, which is below the ytd budget total of $241K by $16K or 7%. Savings are due to one-time funded new programs. Municipal Court Municipal Court expenditures total $492K, which is above the ytd budget total of $393K by $99K or 25%. The variance is due to a higher than budgeted BI contract expenses. However, BI contract revenue more than offsets the expenditure increase. Civil/Criminal Legal Services Acitity through April total $297K, which is below the ytd budget of $505K by $209K or 41.3%. Savings can be found in Civil Legal Services salaries and benefits (20% spent to date), ongoing outside legal counsel and public defender (12% spent to date), and one-time funded programs (only 3°/` spent to date). The salary savings are due to vacant ions such as the city staff attorney, assistant city attorney and paralegal. Management Services Management Services expenditures through April total $580K, which is below the ytd budget total of $625K by $45K or 7%. Savings are due to one-time funded programs Community Development Community Development expenditures through April total' $1.07M, which is below the ytd budget total of $1.13M by $56K or 5%. Savings are due to one-time funded programs. 'Hotel/Motel Lodging Tax Hotel/Motel Lodging Tax expenditures through total $4.6K and is below the ytd budget total of $74K by $69K or 94%. Ytd expenditures comprise of General Fund admin fees ($4.3K), postcards and other ($240). Overall revenues total $45K and are made up of hotel/motel tax ($44K), interest earnings ($894), and postcard sales ($22). Public Works Public Works Operations: Expenditures are below April's ytd budget of $1135K by $250K or 22%. Savings can be found in the timing of some contract payments and one-time " ·ed new programs. Solid Waste and Recycling Operations: Expenditures are below ytd budget of $114K by $30K or 26%. Savings are due to the timing of grant payments. Surface Water Management Operations: Expenditures are below ytd budget of $666K by $91K or 14%. Savings can be found in one-time funded new programs and salaries and benefits due to the late hiring of the new SWM Inspector. Public Safety & Jail Services Police Services have expended $5.1M through April, which is below the ytd estimated budget of $5. I M by $49K or 1%. Salaries and benefits are below the budget estimate but are offset by overages in overtime and termination pay. Jail Services: The table below compares activity through March as April's invoices have not been paid. Jail Services is below the ytd budget of $329K by $54K or 17%. The annual budget of $1.34M may be slightly high when compared to 2002's annual total of $1.07M. I/"llll//lt ll l I January_ $ 108,739 $ 104,633 $ 92,944 $11,689 11.2% february 112,436 108,569 86,453 22,116 20.4% Vlarch 99,516 116,143 95,535 20,608 17.7% ~,pril 84,259 112,515 - Vlay 75,907 121,407 - - June 74,045 110,387 July 92,830 130,130 - ~ugust 91,360 118,975 3eptem~ber 89,959 111,691 - - 3ctober 79,586 105,135 ~lovember 84,463 103,318 -, Parks and Recreation Parks Operations expenditures through April total $992K, which is $182K or 16% below the ytd budget of $1.17M. Savings can be found in one-time funded programs. Kenneth Jones Memorial Pool Ytd pool expenditures total $41K and includes a $35K payment for the pool's continued operations under King County. This amount is net of the $76K one-time payment received from King County to be used for the operation and maintenance of the pool. Beginning May 19; Parks staff will begin accepting class registrations and facility bookings. The remainder of the transition from King County is scheduled for June 23rd. Operating Revenue 314,000 $ 66 Transfer-In from Utility Tax 300.000 41.000 King County Parks-lnteflocal Agreement 34,631 Travel & Training 909 Interfund Charges 5.000 Ci~ of Federal Wav The following table summarizes 1a quarter's pool activity under King County's operation, Through 1st quarter revenues total $43K and expen,~es total $105K. Dourse Revenue 8,804 6~377 5, t71 20~352 Rental Revenue 3,664ii 3,668 I 4,505 11,8.W/ Point of Sale (Drop-In) 4,359 ~ 2,077 4,054 10,489 Salades & Benefits 22,611 I 27,863 ! 27,524 77~999 Utilities 5,369 7,430252 9,550 22,348 Other Svcs & Charges 1,844 2,097 Celebration Park: The following table is a breakdown of Celebration. Park maintenance and operations. Ytd revenue of $221K consists of a $221K subsidy from the Utility Tax Fund, and $322 in concession fees. A portion of the revenues from ball field and field light rentals are accounted for in youth and adult athletic programs. M&O expenditures total $82K. Operating Revenue - Concession Fees $ 322 Transfer-In from Utility Tax 220,803 Salaries & Benefits 57,590 Supplies 8,107 Professional Services 717 Leases/Rentals 2,745 Electricity 7,919 Water & Sewer 348 Repairs & Maintenance 1,904 Interfund Charges 2,980 April 2003 Monthly Financial Report Recreation and Cultural Services: Parks Operations expenditures through April total $992K, which is $182K or 16% below the ytd budget of $1.17M. Direct program expenditures total $245K or 18.2% of the total annual budget of $1.34M not including indirect costs. Including indirect administration costs, 'recreation expenditures total $351K and are 20.6% of the total annual budget of $1.71M. Recreation fees total $198K and are 21.9% of the total annual budget of $902.5K. Recreation fees have recovered 80.8% of direct program costs and is 13.5% above the annual budgeted recovery ratio of 67.3%. Considering indirect administration costs, the recovery ratio is reduced to 56.2% or 3.4% above the annual budgeted recovery ratio of 52.8%. Dumas Bay Centre: Operating expenditures through April total $165K, which is $7K or 5% above the ytd budget of $158K. Dumas Bay Centre operating revenues of $175K are also up by $20K or 13% compared to the ytd budget of $155K. Dumas Bay Centre has recovered 105.6% of its operating expenses. Knutzen Family Theatre: Operating expenditures through April total $62K, which is $10K or 20% above the ytd budget of $51K. Operating revenues °f$34K is also up $13K or 60% compared to the ytd budget of $21K. Knutzen Theatre has recovered 54.7% of its operating expenses. RECREATION & CULTURAL SERVICE PROGRAMS Aquatics 2,000 0.0% 20,621' - 0.0% 9.7% rea Arts & Special Events 87600 18,415 21.0% 105,950 28,309 26.7%! 82.7% 65.0% Youth Athletics . 58,450 2,955 5.1% 86,801 21,748 25.1% 67.3% 13~6% Adult Athletics 198,000 93,348 47.1% 112,981 ~ 29,288 25.9% 17.5:3% 318.7% Community Recreation 165,500 52,602 31.8% 136,627 52762 38,6% 121.1% 99.7% CommunitY Center ' 26,500 7,775 29.3% 87,555 24,321 27.8% 30.3% 32.0% Recreation Inc 17,700 11,392 64.4% 52,076 20,611 39.6% 34.0% 55.3% Youth Commission 500 0.0% 1,800 322 17.9% 27.8% rea Red, White & Blue 24,700 3,600 14.6% 41,200 2,105 5.1% 60.0% rea Senior Services 7,500 7,387 98.5% 82,301 24,568 29.9% 9.1% 30.1%  314,000 66 0.0% 614,000 40,540! 6.6% 51.1% 0.2% Administration 0.0% 366,977 106,703 29.1% n/a rea I 493,786 165,301 33.5% 100.0% 105.6%I 61,651 34.8% 42.1% 54~7%~ DUMAS BAY CENTRE Dumas Bay Centre 493,750 174593 35.4% Knutzen Family Theatre 74,476 33,735 45.3% 177,050 · Arts Commission - .- nla 85,745 3,6'15 4.3% nla n/a Revenues do not include grants, interest earnings, er operating transfers. Expenditures do not include residual equity transfers or other interfl~nd contributions. Cit~ of Federal Wa}, April 2003 Monthl}' Financial Report FUND ACTIVITY SUMMARY !:i:i:!:i:i:i:i:i:!:]:}:i:!:i:i:i:i:i:i:}:}:i:!:i:!:i:!:!:}:!:i:i:!: :!:~L~Ji~aihg:FUn~: :::::::::::::::::::::::::::::::: !:i:i:i:i:]:i:i:i:i:i:!:i:i:i:i:i:i[!:{:i:iN~:lD:C0~e:i:i:i :::::::::: ::: :::::::::::::::::::::::::::::::::::: :::Balai~ce:at:~!/!lO:3;: :.:-:-:.:Revei~ue-:.:-:.:--:-: :lExpei3ditUfes::::: :::::::::::::::::::::::::: ::::::::::::::::::::: ~¢eoe~aT/$¢~:eei:Foa~:::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: :::::::::::::::::::::::: ::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::: :::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::::::::::::::::: :::::::::::::::::::::::::: Special Revenue: Artedal Street 695,572 1,261,580 64,269 1,217,311 1,912,882 Utility Tax (1) 7,872,948 2,346,585 10,216,557 (7,869,972 2,976 Solid Waste & Recycling 162,896 130,887 84,510 46,377 209,273 Special Study (Gov. TV) 106,511 473 2,075 (1,602) 104,910 Hotel/Motel Lodging Tax 182,119 44,943 4,572 40,371 222,490 2% for the Ads 28,114 28,114 CDBG (2) 5,943 1,285 19,463 (18,178) (12,235) Paths & Trails 51,592 3,006 3,006 54,597 sUbto~:l:Spe~a~:Re¥;e~U#?u~dS::::::::::: :::::::::::::::::::::::::5:: :::::::::::::::::3::::::::: ::::::::::::::::1:::::::4~:: ::::::::::::::::::::::::87) :::::::::::::::::::::7:::::: Capital Project: Public Safety Facility 7,440,966 35,787 98 35,885 7,476,851 Downtown Revitalization 1,031,140 1,031,140 (1,031,140) 0 Unallocated 1997 Bond Proceeds 20,365 20,365 (20,365) (0) Community/Senior CentedPool 169,000 799 168,201 168,201 Celebration Park 107,908 367 367 108,274 Park Improvements 574,042 810,882 22,741 788,141 1,362,183 Surface Water Management 6,634,716 666,393 349,478 316,915 6,951,631 Transpodation 8,092,939 5,485,237 2,620,294 2,864,943 10,957,882 ::f/b::~at:c-~:;~ta:::::~/:~::~,:::::::::::::::::::::::: ::::::::::::::::::::7::::7: :::::::::::::::::::~/:::::$::::::::::::::::::;¢::::::./:: :::::::::::::::::::/:::~:::: :::::::::::::::::::7::::::: Enterprise Funds: Surface Water Management 487,502 834,452 1,154,851 (320,399) 167,103 Dumas Bay Centre Operations 174,640 165,301 9,338 9,338 Dumas Bay Centre Capital 134,712 164,453 115,202 49,251 183,963 Knutzen Family Theatre Capital 103,237 431 431 103,667 Knutzen Family Theatre Operations 134,173 61,651 72,522 72,522 s~/bto~aliEntetp~se:Fu~ffs:::::::::::::::::::::: ::::::::::::::::::::::::::::: :::::::::::::::::::::::::::: :::::::::::::::::'/::::::~::: ::::::::::::::::::::::::::: :::::::::::::::::::::::::::: Internal Service Funds: (3) Risk Management 4,057,551 271,388 92,605 178,783 4,236.334 Information Systems 1,962,972 504.868 555,753 (50,885) 1,912,087 Mail & Duplication 140.528 73.387 52,744 20,643 161,170 Fleet & Equipment 2.119,918 409.848 413,080 (3,232) 2,116,687 Buildings & Furnishings 809,634 141.254 104,874 36,380 846,014 s~/bto~/:~t~'r, nal:~ice:Fon¢l~:::::::::::: :::::::::::::::::9:::::::::: ::::::::::::::::::::::::4::: :::::::::::::::::f:;~:::::::: ::::::::::::::::::::/::./::::: :::::::::::::::::::::::::7: :.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:-:.:.:.:.:.:-:.:.:.:.:..:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:..:.:.:.:.:.:~:.:.:.:.:.:.:.:-:.:.:..:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.: :.:.:.:.:.:.:.:.:.:,:.:.:. :.:.:.:..:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.: :::::::::::::::::::::::::::::::::::::::::::::::::::::: :~.:!:!:!:!:!:~.7,:~0~;~: :~:!:!:!:!:i:::,:~,~;~z:: ~!:!:i:i:!:!~;~,:~! !:~!:!:!:!:!:::~;..¢~. ,~: ::::::::::::::::::::::: (1) Utility Tax and Debt Service fund balance is reserved for the payment of debt service. (2) CDBG deficit fund balance due to timing of grant reimbursements. (3) Internal Service fund balance is comprised of accumulated replacement reserves for the purpose of fixed asset replacement, with the exception of Risk Management, which is comprised of accumulated reserves for self-insurance and strategic reserve. _7:? 7 ATTACHMENT A CITY OF FEDERAL WAY sUMMARY OF SOURCES AND USES OPERATING FUNDS Through April 2003 1998 - 2003 .....................................· .-.. '....-.-.'.....-.-.-...-.'.'.-.-.'.'.-.-...-r.'.-.-.'.-.'.'.-.-...-....,-.-.-..-.'..'.-.'.-.-. :.... ............................... .'.'.'.-.-.'.'.-.-.--" '.'.'.'.'.'.'.'.'.'.'.~.'-'.'.'.'.'-'.-.-.'.'. .-..-.- ........ .-..~.:. :.:20~3FRi~ViSed B.u[dget~:: ~:.:~:: :~:. ActU;alS:: i :i :[: · -'"-'.'.****'-'-'"- "-'"- - '*' .... '"- I' "-'- - *' ..... i ........... : ..................... t ............ 1 ................ Th;ro~ hrough ~ - -Favorable ¢Jnfavorab · ~-~-~*.:.~-*-*-~-~.~*.-~-~-:*.*.-~-~-.*.-.q*~...-..~*~...-'.-...........-.-.-..*....... *-...-. ..... .*.*...h*..*.. .--...*-.-... * ................... ;;.'.'.'J ............ r?..... ...... ,....... ~o~qe~/U~e~:.:-:.:.:.:.:.:.:.:.:.:.:.:.t.:.:.:.:.:t998:.:.:.:.: :.: :.:~:.1999~:~:~:`:~;~:~:~`:2~:~:~:~:~`:~2~:~:~:~:~:~:~:~2~2:~:~I:`:.:~:An~:~:~: :-:.:.:.~pr!l:-:.:.;.I.:-:-:-: Ap~I: :~:: [ :.~;)l!ara:($~:.: :.Per, eh; 3eginning Fund Balance $ 13,915,993 $ 17,580,138 i $18,050,656 $20,817,900 $22,799,494 $ 24,275,991 $ 24,597,109 $ 24,597,109 I $ 0.0°/~ I )perating Revenues i ~roperty Taxes 1,465,766 2,459,736 1,409,342 1,071,040 1,738,926 7,777,226 2,053,944 2,053,944 0.0% .~ales Tax 2,878,375 3,075,322 3,490,221 3,510,801 3,575,060 10,999,574 3,656,504 3,489,378 (167,126) -4.6°~ -totel/Motel Lodging Tax - 27,181 43,586 29,574 134,000 34,105 44,027 9,922 29.1% 3dminal Justice Sales Tax 426,348 457,946 512,507 552,322 522,711 1,611,369 515,549 522,817 7,268 1.4°/~ ntergovemmental 1,912,007 1,526,434 1,352,999 ~ 967,771 992,848 3,345,546 945,494 1,028,015~ 82,520 8.7% ~eal Estate Excise Tax 531,326 639,592 539,602 470,939 627,399 1,900,000 469,845 977,810 I 507,965 108.1% 3ambling Taxes 102,167 423,447 493,275 794,830 788,046 1,850,000 630,142 646,900~ 16,758 2.7% Jtility Taxes 1,754,509 1,907,386 2,062,505 2,352,533 2,376,817 7,747,611 2,745,916 2,318,803 (427,113) -15.6% ~ourt Revenue 269,459 282,977 563,291 322,579 288,797 1,018,813 351,685 459,622 107,937 30.7% ~uilding PermitsJFees-CD 196,318 406,552 341,222 371,414 541,241 1,179,816 367,483 370,945 3,462 0.9% -~xpedited Review Fees-CD 25,124 24,915 29,325 15,506 78,178 78,178 0.0% {OW Permits/Fees-PW 56,949 91,163 84,269 110,517 88,021 369,455 126,488 139,670 13,182 10.4% ---xpedited Review Fees-PW 7,558 11,788 843 20,770 4,980 4,980 0.0% .icenses 24,356 71,341 40,496 38,409 64,792 142,100 54,483 34,384 (20,099) -36.9% -'ranchise Fees 227,465 236,988 237,613 280,647 324,770 621,964 307,919 323,259 15,340 5.0% {ecreation Fees 152,899 186,636 179,329 188,255 216,075 930,450 20o ,964 197,862 (3,102) - 1.5% )umas Bay Centre 99,977 150,254 174,736 167,652 170,320 493,750 154,777 174,594 19,817 12.8% (nutzen Family Theatre 9,069 26,235 30,433 28,079 69,976 21,154 33,735 12,581 59.5% nterest Earnings 174,709 374,332 308,367 372,838 155,534 743,621 235,535 110,122 (125,413) -53.2% ~dmin/Cash Management Fees 55,330 58,581 57,004 158,769 135,367 526,592 175,531 175,531 (0) 0.0% ~WM Fees 485,544 389,255 1,166,746 503,404 656,809 3,432,770 833,758 833,758 0.0% ~efuse Collection Fees 49,109 37,320 35,890 36,858 66,225 165,240 82,620 81,759 ( 861 ) - 1.1 ~olice Services 40,540 144,625 152,544 245,942 244,530 926,082 293,402 224,166 (69,236) -23.6% ~)ther 219,110 33,570 33,649 26,233 35,210 98,292 29,822 69,900 40,078 134.4% r~tal:op~e~ing:Re~,~n~es::::::::: :::::::~u;:122;263: ::::::::t2;~5;20-¢: :::::1:~;325,725: ::::!2;~4~;9.39:: ::::.',!3;'~03;42~: ::::::~e~24:/':: ::::::14;370;27t~:: :::::::::::::5::::::::::::::::::::::: ::::::::::::::0:2."~ I :)perating Expenditures .~ity Council 99,O62 113,179 96,049 124,311 171,929 260,050 164,485 152,848 11,637 7.1% 3ity Manager 205,560 214,282 145,094 209,186 233,036 691,203 241,016 224,631 16,385 6.8% vlunicipal Court-Operations 232,754 361,127 399,528 1,210,569 393,416 492,434 (99,018) -25.2% ~lanegement Services 446,484 519,703 497,527 555,634 568~,238 2,005,360 624,548 579,978 44,571 7.1% .~ivit/Cdminal Legal Services 522,028 542,321 379,467 374,630 399,540 1,448,586 505,497 296,549 208,949 4' .~omm. Development Services 736,212 985,844 939,046 I 948,756 916,551 3,606,322 1,125,641 1,069,958 55,682 ~olice Services 3,727,873 4,032,615 4,092,632 4,403,408 4,463,437 15,572,132 5,118,511 5,069,076 49,435 ] 1.~ ,o Jail Services 196,300 305,982 392,222 348,850 320,691 1,342,000 329,345 274,932 54,413 16.55 ~arks and Recreation 879,509 859,293 885,222 888,000 865,318 4,041,628 1,173,487 991,741 181,745 15.5% ~ublic Works 973,431 896,502 845,950 870,553 978,823 4,090,497 1,135,363 884,870 250,493 22.15 .~ity Oveday Program 88,155 18,554 34,256 52,781 34,245 2,379,347 64,269 64,269 0.0°/ ~olid Waste 74,505 61,019 67,594 120,033 79,061 420,855 114,411 84,510 29,902 26.1°/ -Iotel/Motel Lodging Tax 587 10,763 38,988 367,662 73,646 4,572 69,074 93.8% ~urface Water Management 472,180 482,535 466,286 461,519 565,994 2,198,152 665,553 574,133 91,420 13.75 )ebt Service 2,184 102 102 14,412 366 15,630,394 19,500 19,500 0.0°/ ~)umas Bay Centre 125,559 152,091 161,216 171,591 167,157 493,786 158,005 165,301 (7,296) -4.6~, (nutzen Family Theatre 32,652 51,786- 58,899 45,536 177,050 51,215 61,651 (10,436) ~20.45 total Operating Expenditures 8,549,042 9,216,674 9,287,790 9,974,453 10,248,438 55,935,594 11,957,909 11,010,955 I 946,955 I 7.9% )perating Revenues over/(under) Operating Expenditures 2,573,221 3,778,532 4,037,935 2,673,486 3,454,990 (9,851,347) 2,412,368 3,383,202 970,834 40.25 :)ther Financing Sources 2,822,839 5,381,058 7,230,373 5,739,885 4,484,064 16,061,663 10,050,132 10,050,132 0.0~ ~ther Financing Uses 2,034,372 9,253,813 11,425,326 9,831,358 7,850,111 20,860,788 12,519,903 12,519,903 0.05 -'riding Fund Balance Solid Waste 263,256 275,441 282,146 256,757 293,012 71,971 - 209,273 n/a Artedal Street 1,436,121 1,605,571 1,471,744 1,638,890 1,879,556 0 1,912,882 n/a n/a Utility Tax 1,198,332 2,887,855 3,520,967 2,377,585 3,655,662 31 2,976 n/a n/a Surface Water Management 1,095,440 (32,269) 1,535,288 423,063 (473,941) 992,700 167,103 n/a n/a Path & Trails 6,218 15,447 25,464 35,877 44,210 60,892 - 54,597 n/a n/a Strategic Reserve 2,003,712 2,023,342 2,063,710 32,424 n/a n/a Debt Service 5,482,123 6,136,282 4,947,048 9,343,420 8,058,246 3,872,572 13,959,416 n/a n/a Dumas Bay Centre Operations (2,133) 3,258 14,467 ( 13,384 ) 3,980 3,465 9,338 n/a Knutzen Family Theatre 4,543 72,483 76,970 54,507 82,764 72,522 n/a ' n/a Police 201,641 334,727 359,302 589,262 538,562 427,838 435,238 n/a n/a P3 300,000 300,000 300,000 300,000 300,000 300,000 300,000 n/a n/a Interfund Loans 10,000 10,000 10,000 10,000 10,000 10,000 30,500 n/a n/a Unreserved 5,278,429 3,853,780 3,286,533 4,351,511 8,496,386 3,886,049 8,356,693 n/a ! n/a ~'ot~l:Ehdih~-Fu:n~.B~lance.:.:-: $ 17,277,682 $ 17,485,915 $17,893,638 $19,399~913 $22,888,437 .$-:.:9,625~:.~19:. .$:.:.:.:-:.:-:.:-: -:-:;:.$:.25 51:0,-540:.:$.:.:-:-970;83~-,.:-:.:::::-:.:.:-bla 05/21/20034:00 PM 03 MFR TABLES. xlsSUMMARY 16 MEETING DATE: June 3, 2003 ITEM// __ _ CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Pacific Highway South HOV Lanes Phase II (South 324th to 340th Street) Improvement Project - Bid Award CATEGORY: [] CONSENT [] ORDINANCE [] RESOLUTION [] PUBLIC HEARING [] CITY COUNCIL BUSINESS D' OTHER BUDGET IMPACT: Amount Budgeted: $ Expenditure Amt.: $ Contingency Req'd: $ ATTACHMENTS: Memo to Land Use/Transportation Committee dated May 19, 2003 SUMMARY/BACKGROUND: Five (5) bids were received and opened on May 6, 2003 at 10:10 a.m. for the Pacific Highway South HOV Lanes Phase II (South 324th to 340th Street) Improvement Project See attached Bid Tabulation Summary. The lowest responsive, responsible bidder is DPK, Inc. with a total bid of $7,403,321.25. The low bid received was $818,529 (11%) below the engineer estimate. Reference checks on DPK, Inc. by both CH2M Hill, Inc. and City staff indicates that the contractor has performed similar ork. As a result, City staff believes DPK, Inc can successfully complete this project to the City's satisfaction. Therefore .~e lowest responsive, responsible bidder is DPK, Inc in the amount of $7,403,321.25. CITY COUNCIL COMMITTEE RECOMMENDATION: Staff recommends placing the following items on the June 3, 2003 Council consent agenda for approval: Award the project to DPK, Inc. the lowest responsive, responsible bidder in the amount of $7,403,321.25, and approve a 10% contingency of $740,332.00 for a total of $8,143,653.25. Award of this project is contingent upon the approval of right of way certification type" II" from Washington State Department of Transportation. Also, award of Schedule B (Lakehaven's portion of the prOject) contingent upon Lakehaven Utility District Board approval to award Schedule B as bid. 2. Authorize the City Manager to execute the contract. PROPOSED MOTION: "I move acceptance of the Bid for Pacific Highway South HOV Lanes Phase II (S 324th Street to S 340th Street) Improvement Project to DPK, Inc. as the lowest responsive, responsible bidder in the amount of $7,403,321.25, and approve a 1,0% contingency of $740,332.00 for a total of $8,143,653.25 and to authorize the City Manager to execute the contract. CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: [] APPROVED [] TABLED/DEFERRED/NO ACTION [] MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1sT reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 CITY OF Federal Way DATE: May 19, 2003 TO: FROM: VIA: Eric Faison, Chair Land Use / Transportation Committee Marwan Salloum, Street Systemsrxl~ anag~_l~Z David H. Moseley, City Manage}°* ~;o--, SUBJECT: Pacific Highway South HOV Lanes Phase II (South 324th to 340th Street) Improvement Project - Bid Award BACKGROUND Five (5) bids were received and opened on May 6, 2003 at 10:10 a.m. for the Pacific Highway South HOV Lanes Phase II (South 324th to 340th Street) Improvement Project See attached Bid Tabulation Summary. The lowest responsive, responsible bidder is DPK, Inc. with a total bid of $7,403,321.25. The low bid received was $818,529 (11%) below the engineer estimate. Reference checks on DPK, Inc. by both CH2M Hill. Inc. and City staff indicates that the contractor has performed similar work. As a result, City staff believes DPK, Inc can successfully complete this project to the City's satisfaction. Therefore the lowest responsive, responsible bidder is DPK, Inc in the amount of $7,403,321.25. PROJECT COST ESTIMATES Construction Low Bid 10% Construction Contingency Construction Management Design Underground Conversion (PSE) Right of Way Acquisition Total Project Cost AVAILABLE FUNDING $7,403,321.25 74O,332.00 800,000.00 $1,169,35£t.00 500,000.00 3,600,000.00 $14,213,003.25 Grant funding Mitigation Fund Lakehaven Utility District Budgeted City Matching Fund Transfer in Street CIP Fund Interest Earning Total Available Budget Project Balance $12,338,524 $1,160,505 $595,865 $366,531 $500,000 $86,873 $15~048~298 $835,295 (AIP $2,547,033, TPP $1,725,000, STP $4,007,503, CMAQ $2,850,000 and, WSDOT $1,208,988) (Utility replacement/Adjustment) (1) This is an estimated cost for ROW acquisition because seven (6) parcels remain outstanding and final legal billing May 19, 2003 LUTC Memo - Pacific Hwy. S. HOV Lanes Phase II, Bid Award Page 2 has not been received. However, the ROW acquisition estimate as well as the prOject balance is sufficient to cover any additional costs. RECOMMENDATION Staff recommends placing the following items on the June 3, 2003 Council consent agenda for approval: 1. Award the project to DPK, Inc. the lowest responsive, responsible bidder m the amount of $7,403,321.25, and approve a 10% contingency of $740,332.00 for a total of $8,143,653.25. Award of this project is contingent upon the approval of right of way certification type" I1" from Washington State Department of Transportation. Also, award of Schedule B (Lakehaven's portion of the project) contingent upon Lakehaven Utility District Board approval to award Schedule B as bid. 2. Authorize the City Manager to execute the contract. Mehfl~er MS:dl cc: Project File Day File K:kLUTCk?.003XPacific ttighv, ay Phase 11, bid award.doc MEETING DATE: June 3, 2003 ITEM# CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Cancellation ofWestway Townhouses Renovation Project, a 2002 CDBG Capital Project of $34,680; and, Allocation $160,000 from the Cancelled Project and Additional 2003 CDBG Capital Funds to Westway Street Lighting Program CATEGORY: 11 CONSENT [] ORDINANCE [-] RESOLUTION [] PUBLIC HEARING [_' CITY COUNCIL BUSINESS [] OTHER BUDGET IMPACT: Amount Budgeted: $ Expenditure Amt.: $ Contingency Req'd: $ ATTACHMENTS: 1) Correspondence from the Multi-Service Center cancelling the Westway Townhouses Rehab Project funded with 2002 Community Development Block Grant (CDBG) funds. 2) May 5, 2003 Memo to the Parks, Recreation, Human Services, and Public Safety (PRHSPS) Committee with attachments. 3) Legal notice of public hearing. - -TMMARY/BACKGROUND: The City of Federal Way has $231,155 of unallocated 2003 CDBG capital funds due to · cancellation of the 2002 Westway Townhouse project ($34,680) and additional CDBG funds received due to the 2000 Census ($196,475). The Human Services Commission considered options to allocate these funds at their meeting of April 14, 2003, and recommended canelling the 2002 project and allocating capital funds available to the Westway Street Lighting Program. After considering any public testimony, Council action is requested to officially cancel and reallocate funds to the 2003 CDBG program. CITY COUNCIL COMMITTEE RECOMMENDATION: The PRHS&PS Committee discussed the proposed cancellation and allocation of funds during a public meeting on May 12, 2003. At that meeting, the PRHS&PS Committee recommended forwarding the proposed actions with the addition that any unallocated 2003 CDBG funds would be carried forward to the 2004 CDBG program year. PROPOSED MOTION: I move to cancel the Westway Townhouses Renovation Project, a 2002 CDBG capital project of $34,680; and, allocate $160,000 from the cancelled project and additional 2003 CDBG capital funds to the Westway Street Lighting Program with final design to be approved by Council. Any unallocated 2003 CDBG capital funds will be carried forward to the 2004 CDBG program year. (BELOgF TO BE COMPLETED BY CITY CLERKS OFFICE) ~OUNCIL ACTION: COUNCIL ACTION: [] APPROVED [] DENIED [] TABLED/DEFERRED/NO ACTION [] MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1sT reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 "uh ii'- e rvice Center Helping South King County Attachment 1 1200 S. 336th St., P.O. Box 23699, Federal Way, WA 98093-0699 253/838-6810 ° Fax: 253/874-7831 · www.skcmsc.com February 7, 2003 Ms. Kelli O'Donnell Community Development Specialist City of Federal Way PO Box 9718 Federal Way, WA 98063-9718 RE: Westway Block Grant Funding RECEIVED BY COMI~UN/TY DEVELOPMENT DEPAIT'fl~ENT FEB 1 0 2003 Dear Ms. O'Donnell: Pursuant to our recent discussions regarding the CDBG funding award for our Westway properties, I am sending you formal notice that the Multi-Service Center will not be able to accept this grant. As indicated during our many discussions on this, the adding of an additional 20 years to the current covenant is far to encumbering, given the amount applied for and granted under CDBG. It is our intent to sell these properties to low income households when the current covenant expires. Proceeds from the sale will be applied to support additional transitional housing sponsored by the agency. We feel that Westway needs to have property owners in order to continue the gains that are currently being made through the Building Bridges effort. In the meantime we will do our best to keep the property up to high standards and will lo°k at other opportunities to fund these needed improvements. I do want to apologize for tying up dollars needed for vital project. However, had we known of this new restrictive covenant, the agency would not have made an application for rehabilitation dollars. This restriction was not a part of our last Westway rehabilitation project, thus we naturally assumed the same would hold true for the second phase. Please know that we appreciate your work on behalf the agency and look forward to working with you in the future. Dini Duclos C.E.O. CC: Jan Naughton, CFO Linda Purlee, Program Director Emergency Shelter, Transitional & Low-Income Rental Housing · Federal Way Food Bank · Federal Way Rotary Club Clothing Bank Literacy · Employment Services · Home Energy Assistance Program · Long-Term Care Ombudsman Program Attachment 2 CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES, AND PUBLIC SAFETY COMMITTEE Date: From: Via: Subject: May 5, 2003 Kelli O'Don~l~G Coordinator~r~-r David M gser~,'j~/~la nager Cancellation ~[;/1/Ves~ay Townhouses Renovation Project, a 2002 CDBG Capital Project of $34,680; and, Allocation $160,000 from the Cancelled Project and Additional 2003 CDBG Capital Funds to Westway Street Lighting Program Background The City received notification from the Multi-Service Center that they would not be able to utilize their 2002 Community Development Block Grant (CDBG) award of $34,680 for the Westway Townhouses Renovation Project. Additionally, Federal Way received an additional $231,155 in 2003 CDBG funds for capital projects due to the 2000 Census. Based on the significant amount of capital funds unallocated combined with the approach of the 2004 funding cycle, staff brought four options to the April 14, 2003, Human Services Commission meeting for review (Attached). A public hearing will be scheduled at the City Council to accept public input for consideration before any Council action. Recommendation Process Police Chief Kirkpatrick briefed the Commission on the "Weed and Seed" effort in Westway and the history of the "Building the Bridge" effort in Westway by a coalition of businesses, community activists and non-profit agencies in Federal Way. During discussion of the Westway Street Lighting Program, the Commission noted that if the project were approved they would like the final design to be brought back for Commission review and recommendation to the City Council. The Commission reviewed the three other options presented by staff. Commission Recommendation At the April 21, 2003, Human Services Commission meeting the Commission recommended the cancellation of the Westway Townhouses Renovation project, a 2002 CDBG capital project of $34,680; and, allocation of $160,000 from the cancelled project and additional 2003 CDBG capital funds to the Westway Street Lighting Program with final design to be brought back for Commission/Council review and approval. The Commission deferred making a recommendation on the remaining funds until a later date. Committee Recommendation The Committee recommends cancellation of the Westway Townhouses Renovation Project, a 2002 CDBG capital project of $34,680; and, Allocation of $160,000 from the cancelled project and additional 2003 CDBG capital funds to the Westway Street Lighting Program,c, Any unallocated 2003 CDBG capital funds will be carried forward to the -"~ 2004 CDBG program year. This recommendation is forwarded to the full City Council for consideration at the June 3, 2003, meeting following a public hearing on the allocation of CDBG funds. APPROVAL OF COMMITTEE REPORT: CITY OF~ PO Box 9718 MEMORANDUM (253) 661-4000 Federal Way, WA 98063-9718 DATE: TO: FROM: SUBJECT: April 14, 2003 Services Commission Huma,n, Kelli O Donnell, CDBG Coordinato~ Allocation of Additional 2003 CDBG Capital Funds As was reported at previous Human Services Commission meetings, Federal Way's 2003 CDBG allocation increased significantly due to the application of the 2000 Census data to the allocation formula. Additionally, the Multi-Service Center has informed the City that they will not be able to utilize the $34,680 allocated to the Westway Townhouses Renovation due to the 20-year change of use restriction. Attached (Attachment 1) is the Final CDBG 2003 Allocation Summary Sheet that outlines the amount of funding currently available and the allocations following the implementation of the 2003 Contingency Plan as updated on March 18, 2003. This includes the cancellation of the Ocean Ridge Apartments Childcare and allocation of $103,050 to the Multi-Service Center Employment Project. The City of Federal Way now has $231,155 available to allocate in 2003 to. capital projectS. Due to the approach of the 2004 funding cycle and the considerable amount of funds available for allocation now, I would like to put forward the following four options, or combination thereof, for the Commission's consideration: Option 1: Westway Street Lighting Program $160,000 Federal Way has previously recognized the need for infrastructure improvements in the West Way · neighborhood and has assisted on a number of projects. The draft Area Benefit map (Attachment.2) indicates that the two census block groups encompassing Westway now qualify for CDBG projects serving the residents. The 2000 Census information has been received down to the Block Group and indicates that over 45.2% Of the Westway residents meet HUD's definition of Iow- and moderate-income income. I have not been able to receive verification of the Area Benefit map from King County, but I am confident that it will qualify. - Police Chief Anne Kirkpatrick has been invited to attend Monday's Human Services Commission meeting to update the CommisSion on the community effort in Westway. A Coalition has formed called "Building the Bridge." It was initiated by St. Francis Hospital and Capital One and has grown to include a wide variety of agencies, individuals, and businesses in Federal Way. The coalition-has been active since last May and is hoping to have a positive impact on Westway and use a successful model to take to other communities in Federal Way. Federal Way's Police Department has initiated the "Weed and Seed" process in Westway through a strong law enforcement presence with a zero tolerance of crime and the criminal element. These "weeding" efforts have been successful in reducing the police responses in Westway and effods are now under way to "seed" the neighborhood. Street lighting throughout the Westway community has been identified as a high priority for public safety and the community. The Public Works Depadment has put together a preliminary estimate of the.cost to install streetlights throughout Westway at a cost of $160,000. (Attachment 3) Should the Commission/Council recommend that this project be funded, an application will be completed by Public Works. HSC 042103 2003 Capital Ailoc I (~)-~) Maryanne Zukowski will be available at the meeting to respond to questions regarding the Public Works proposal and Chief Kirkpatrick will brief the Commission on the Wes[way "Building the Bridge" effort at 'he beginning of the meeting. Pros: This project can be "ready to 9o" quickly and provide needed improvements to a qualifying neighborhood. The cost is within the amount of funds available and will provide a visible enhancement · to the community. The Westway "Building the Bridge" effod involves a coalition of a community activists, businesses, and agencies to assist the neighborhood. The anticipated success will be utilized by the coalition in other communities in Federal Way. Investment of CDBG funds in Westway may assist the momentum of the overall project. Cons: While this project has been identified as a hi9h need by public safety, public~orks and the · Westway "Building the Bridge" coalition, it may not be the highest need for the entire community of Federal Way. Unfortunately, a city wide needs assessment will not be completed until after the allocation of 2004 CDBG funds. Commissioner Notes: Option 2: Multi-Service Center -Employment Project for Remainder of 2004 $51,525 Fund the Multi-Service Center pilot program through the remainder of 2004. This project was funded for a 12-month pilot project starting when the project goes under contract. It is anticipated that the project will begin in June of 2003 and will be completed in May of 2004. This would leave the remainder of 2004 unfunded unless the Commission choosesto fund an application as part of the 2004 CDBG process. Since the project will just be under contract when the funding decisions are made for 2004, we will not have any additional data from the implementation of the project. Additionally: funding this project through 2004 would give 18 months worth of data to evaluate upon completion. Further funding of the program would then fall into the regular funding cycle should the Multi-Service Center choose to reapply for future CDBG funds. Pros: This project is "ready to go." A slightly longer program will provide additional data to evaluate the effectiveness of the investment and put the program into the regular funding cycle. Co[Is: Commissioner Notes: HSC 042103 2003 Capital Alloc Option 3: Federal Way Housing Repair Program $5,000-$231,155 This program invests in the community's housing stock. Federal Way has a number of aging neighborhoods that would benefit from this program_ A marketin9 program could target specific neighborhoods with volunteers to distribute information to the'homeowners or a podion of plannin9 and administration funds could be utilized to mail information to properly owners. Pros: This program is available to qualifying homeowners throughout Federal Way and is "ready to go." An additional benefit currently is that the funds will roll into followin9 years if not fully utilized. Repayments Of loans from the program are returned to the City for reallocation in future years. Cons: The CDBG Consodium is Iookin9 at the Housing Repair policies !n an effod to reduce administration costs. There could be changes to the program in the near future that may eliminate some of the above benefits. Commissioner Notes: Option 4: Allocate Funds as Part of the 2004 Process $0-$231,155 The City could choose to leave these funds as unallocated and make funding decisions for part, or all, of the funds available during the 2004 CDBG process. This would allow more fleXibility based upon the applications received for 2004. Pros: Allows more funding to 2004 projects. Cons: Delays CDBG funds being expended. Federal Way should also receive an increased amount of CDBG funds in 2004 and there may not be adequate applications to allocate all of the funds available. Commissioner Notes: A decision does not need to be made at the April Commission meeting. Further discussion or research into any other options proposed by the Commission could be brought back to the May meeting. If the Commission agrees on any of the above options, a recommendation to the City Council will enable the funds to be allocated in May. Please contact me at (253) 661-4153 or kellio(~fedway.org if you have any questions regarding the above options or any CDBG projects or programs. ity of Federal Way Attachment,1 FINAL CDBG 2003 ALLOCATION SUMMARY SHEET ~)B, nds Available for 2003 Allocation: Share of 2003 Entitlement Grant Allocation: Share of Recaptured Funds Additional Recaptured Funds (C00412 75K; C02924 25K) Reallocation of Canceled 2002 MSC-Westway Project Program Income Total Available Podion allowable for Public Services Podion allowable for Planning/Administration Remainder for Capital Projects DBG Funds Allocated in 2003 Projects Estimate Final Estimate Final $506,564 $743,993 $31,930 $31,930 $100,000 $100,000 $34,680 $89,170 $89,170 $727,664 $999,773 $95,640 $108,266 $64,771 $90,048 $801,459 $999,773 Adjusted/ Project Public Planning/ Final Project Title Number Capital Services Admin Amount IFederal Way Planning & Admin C03375 $90,048.00l $90,048 ]Additional Planni.ng & A'dmin Requested TBD $20,000 $20,000 Federal way Domestic Violence Unit C03389 $20,000 $20,000 Community Health Centers of King County - Dental Access Program C03393 $11,000 $11,000 .F gency Feeding Progr..am C03257 $5,000 $5,000 :F. .ral Way Norman Center YMCA - CARES Child Care Subsidy Program C03406 $47,735 $47,735 Federal Way Senior Center - Adult Day Care C03258 $12,500 $12,500 Institute for Famiiy DeveloPment PACT (Parents and Children Together) C03259 $12,031 $12,031 Friends of Youth Griffin Home - Rehab C03899 $15,000 $15,000 FUSION Transitional Housing for Women & Children C03277 $207,254 $207,254 Children's Therapy Center - Building Addition C02783 $30.000 $30,000 City of Federal Way Thompson Property - ~ Neighborhood Park Development C03373 $75,000 $75,000 Community Housing Assistance Program, Ocean Ridge Apartments Childcare - Reallocated to MSC- Canceled Employment Project ($99,999) C03374 Multi-Service Center - Employment Project TBD $103,050 $103,050 King County Housing Repair Program C03633 $102,000 $102,000 Housing Repair Program Delivery C03519 $18,000 $18,0(~0 Unallocateci' C03582 $231,155 $231,155 Adjusted Subtotal, Capital Adjusted Subtotal, Public Service Adjusted Subtotal. Planning & Administration Ad;',sted TOTAL ALLOCATED (must not exceed available) $801,459 $108,266 $90,048 $999,773 2003 REV Summary Sheet [~) ~ ~ Allocation Add Cap 2003 Summary Sheet Attachment 2 City of Federal Way Areas with Greater than 45.2% of Residents Classified Low & i Moderate Income 300.04 303.06 303.10 I I 303.04 I Sale: 1 Io 62040 1 Inch equals 5170 Feet I MiL" bend: N Cerc~us Tract ~/ Block Gr(TJp BI~ Gr~p~ with 45,2~ ~r gr~er Of r~ide~S c~ifi¢ ~w ~ ~o~O i~o: ~ ~ 4~ ~wlM~e~ale I~ ~ 60-71~ ~wlM~orate I~ ~ 71~ ~lM~erae I~ ~ ~'¥deral Way Attachment 3 (206) 66i-4000 P.O. Box 9718 Federal Way, WA 98063-9718 Department of Public Works interoffice MEMORANDUM TO:.. Kelli O'Donnell, CDBG Coordinator '~"*[v '. FROM: Maryatme Zukowski, P.E, Public Works Department SUBJECT: 2003 Tumback Funds Community Development Block Grant (CDBG) Program Project Proposal for "West Way 'Street Lighting Program" DATE: 4-10-03 Thank you for the opportunity to meet with you and discuss proposed options for use of available funds for the 2003 grant year window. The City of Federal Way Public Works Department has agreed to be the sponsoring agent for submittal of this Capital Project. The request for the'use of the 2003 funds is at the request of the public safety teams, citizens, and elected officials of the CityofFederal Way. 0 The total grant request from the CDBG Program is $160,000.00'towards the design and construction costs of the project. ' _ Our plan proposes: )> Illumination lighting standards that meet the needs of a total neighborhood revitalization project. ' > A capital project to address local and public safety needs and meets an economic objective in a low to moderate-income area. )> Installation of street lighting to provide preventative measures towards crime increases and public safety. > Alleviate an existing maintenance issue of existing sub-standard street lighting. Thank you for this opportunity. The full project is addressed in the grant application submitted at your request.. Cc: Cary Roe, P.E. Public Works Director Rick Perez, P.E. Traffic Engineer C:\Iechnical Memorandum Memo.doc ~'~"~ Attachment 3 City of Federal Way Notice of Project Cancellation & Allocation of Community Development Block Grant (CDBG) Funds NOTICE IS HEREBY GIVEN that the Federal Way City Council will conduct a public hearing on Tuesday, June 3, 2002, at 7:00 p.m. in City Hall Council Chambers (33530 1st Way South, PO Box 9718, Federal Way, Washington 98063-9718), to consider the following cancellation and allocation to Federal Way's 2003 Community Development Block Grant (CDBG) program. NOTICE IS FURTHER GIVEN that the City of Federal Way is proposing to cancel the Multi-Service Center Westway Townhouses Rehabilitation Project. The proposed project was to be located at 33305, 33307, 33309 24th Avenue SW, Federal Way - for rehabilitation costs of three units of transitional housing for homeless families, which was awarded $34,680 in 2002 Community Development Block Grant (CDBG) Funds. The applicant has canceled this project. NOTICE IS FURTHER GIVEN that the City of Federal Way is proposing to allocate $160,000 from 2003 CDBG funds and the above cancelled project to the following project: City of Federal Way Public Works Department - Westway Street Lighting Program for the design and construction to update deficient street lighting. The project will serve the Westway neighborhood consisting of approximately 142 households in the vicinity of SW 334th St, West of 21st Avenue SW, within the City of Federal Way. The Westway neighborhood is residential and is predominantly Iow- and moderate-income residents. Detailed information about the above projects proposed for cancellation and funding is available for review during regular business hours at the Department of Community Development-Human Services Division (address above). For additional information, please contact Kelli O'Donnell, CDBG Coordinator, at 253-661-4153, during normal business hours. Any person may submit written comments to the City Council prior to the hearing, present them to the City Council during the hearing, and/or may appear at the public hearing to give public testimony. Reasonable accommodations at the public hearing such as sign language interpretation or alternate formats for printed materials are available for individuals with disabilities with advance notice. The Council Chambers at City Hall is in compliance with the American Disabilities Act. Please call Kelli O'Donnell at (253) 661-4153 at least 24 hours in advance to request accommodation. For TDD relay service call 1-800-833- 6388/TDD or 1-800-833-6384/voice. CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: DIVERSITY COMMISSION APPOINTMENTS CATEGORY: BUDGET IMPACT: [] CONSENT [] ORDINANCE [] RESOLUTION [] PUBLIC HEARING [] CITY COUNCIL BUSINESS [] OTHER Amount Budgeted: $ Expenditure Amt.: $ Contingency Req'd: $ ATTACHMENTS: none SUMMARY/BACKGROUND: At a special m~e_tin~ on June 3, 2003, the City Council will interview applicants to fill three (3) vacant pos~t~ons on the c~ty s~omm~ss~on. None of the current members whose terms expired have reapplied. The Council will then confirm their new appointments during that evening's regular meeting. 'TY COUNCIL COMMITTEE RECOMMENDATION: none PROPOSED MOTION: I hereby move the appointment of the following persons to the city's Diversity Commission, all with 3-year terms effective through May 31, 2006: (The City Clerk will arrange for introduction and presentation of the appointment certificates at the June 17 regular meeting) (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: [] APPROVED [] DENIED [] TABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1sx reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: ETHICS BOARD APPOINTMENT CATEGORY: [] CONSENT [] ORDINANCE [] RESOLUTION [] PUBLIC HEARING [] CITY COUNCIL BUSINESS [] OTHER BUDGET IMPACT: Amount Budgeted: $ Expenditure Amt.: $ Contingency Req'd: $ ATTACHMENTS: none SUMMARY/BACKGROUND: Boardmember Dennis Greenlee, Jr. has indicated his interest in being reappointed to another 3-year term. At the request of Mayor Burbidge, the City Clerk polled Councilmembers to establish if they concured with making the reappointment at this time; Councihnembers responded favorably. .y COUNCIL COMMITTEE RECOMMENDATION: n/a PROPOSED MOTION: I move the reappointment of Ethics Boardmember Dennis Greenlee, Jr. to a 3-year term ending on June 30, 2006. (The City Clerk will arrange for introduction and presentation of the appointment certificates at the June 17 regular meeting) '~'~y'"~AN~'GE'R-'A;PR0~~ (BELOW TO BE COMPLETED B Y CITY CLERKS OFFICE) COUNCIL ACTION: [] APPROVED [] DENIED [] TABLED/DEFERRED/NO ACTION [] MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 MEETING DATE: June 3, 2003 ITEM# CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Municipal Facility Acquisition CATEGORY: BUDGET IMPACT: [] CONSENT [] ORDINANCE [] RESOLUTION [] PUBLIC HEARING [] CITY COUNCIL BUSINESS [] OTHER Amount Budgeted: $ Expenditure Amt.: $ Contingency Req'd: $ ATTACHMENTS: Acquisition of Paragon Building and Vacant Lots on S. 333~a Street SUMMARY/BACKGROUND: As part of the City's process of acquiring the Paragon Building for the new City Hall, the City is to assume the existing balance of the promissory note secured by the property, subject to the lender's approval. The amount of the loan, along with other finance information, is stated in the attached memorandum from the May 27 FEDRAC meeting. The proposed ordinance also addresses the acquisition of the Quandrant vacant lots located on S. 333rd Street. CITY COUNCIL COMMITTEE RECOMMENDATION: Recommend to full Council approval of the loan assumption at the June 3rd meeting and advance the draft ordinance, with any amendments, to second and final reading at with adoption on June 17, 2003. PROPOSED MOTION: "Move the proposed ordinance to second and final reading at the special Council meeting scheduled on June 11, 2003" CITY MANAGER APPROVAL: _~x~~ (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: [] APPROVED [] DENIED [] TABLED/DEFERRED/NO ACTION [] MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1sv reading Enactment reading ORDINANCE # RESOLUTION # !VISED - 05/10/2001 CITY OF FEDERAL WAY MEMORANDUM Date: To: Via: From: Subject: May 23, 2003 Finance, Econoltfic,~ev,?opment and Regional Affairs Committee David H. ~t~,~yIanager Iwen Wang, Man~e~lentXServices Direct~?_~v~ Paragon Building Loan Assumption Ordinance BACKGROUND: The City is in the process of acquiring the Paragon Building to serve as the new City Hall. As part of the transaction, the City is to assume the existing balance of the promissory note secured by the property, subject to the lender's approval. The amount of the assumed loan is $6.175 million, which carries an interest rate of 7.58%, amortized over 30 years with a balloon payment for the remaining balance of $5.8 million due on November 1, 2007. The annual debt service on this note will be $550,000. Repayment can be met by using a combination of cash on hand, investment interest, existing USAA lease income from the Paragon Building, and money which would otherwise be used to lease space for the police department and court (lease ends June 2004). Staff is working .with our bond counsel to draft an ordinance that provides for the assumption of the loan and authorizes the City Manager to sign the required loan documents upon closing of the loan. The draft ordinance will be available on May 27 for the incorporation into the June 3ra Council meeting packet. COMMITTEE ACTION: Recommend to full Council approval of the loan assumption at the June 3rd meeting and advance the draft ordinance, with any amendments, to second and final reading with adoption on June 17, 200~.. ] APPR6VAL BY CO~tiMITTEE: ommittee Member ORDINANCE NO. DRAFT AN ORDINANCE OF THE CITY OF FEDERAL WAY, WASHINGTON, AUTHORIZING THE ACQUISITION OF THE PARAGON BUILDING AND VACANT LOTS ON S. 333rd STREET, AND THE EXECUTION OF RELATED DOCUMENTS. WHEREAS, the City Council of the City of Federal Way authorized the City Manager to negotiate and execute Purchase and Sale Agreements for the Paragon Building and for adjacent vacant lots on S. 333rd Street; and WHEREAS, the City of Federal Way, Washington ("City") has determined that it is advisable, after the conclusion of the due diligence period, to acquire the Paragon building and adjacent vacant lots for use as Municipal Facilities; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAy, WASHINGTON DOES HEREBY ORDINANCE AS FOLLOWS: Section 1. Approval of Documents. The City Council hereby approves the following documents in connection with the acquisition of the Paragon building and vacant lots on S. 333Ta Street, substantially in the form on file with the City Clerk: (1) the Quadrant Corporation Real Estate Purchase and Sale Agreement for the vacant lots on S. 333Ta Street; (2) the Real Estate Purchase Agreement for the Paragon building; and (3) Deed of Trust and accompanying security documents. Section 2. Authorization of Documents. The City Manager, the Finance Director, and each of the other appropriate officers, agents and representatives of the City are each hereby authorized and directed to take such steps, to do such other acts and things, and to execute such letters, certificates, agreements, papers, financing statements, Ordinance No. , Page 1 assignments or instruments as in their judgment may be necessary, appropriate or desirable in order to carry out the terms and provisions of, and complete the transactions contemplated by this ordinance. Section 3. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph subdivision, section, or portion of this ordinance or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circumstances. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 5. Effective Date. This ordinance shall be effective five days after its passage, approval and publication as provided by law. PASSED by the City Council of the City of Federal Way, Washington at a special meeting thereof, held this day of June, 2003. CITY OF FEDERAL WAY ATTEST MAYOR, JEANNE BURBIDGE CITY CLERK, N. CHRISTINE GREEN, CMC Ordinance No. , Page 2 APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO: K:\paragon\ordinance purchase Ordinance No. _, Page 3