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Council PKT 04-15-2003 Regular City of Federal Way City Council Meeting AGENDA CO UN CILMEMBERS Jeanne Burbidge, Mayor Jack Dovey Eric Faison Mary Gates Linda Kochmar Dean McColgan Mike Park CITY MANAGER David H. Moseley Office of the City Clerk April 15, 2003 I. II. III. IV. V. AGENDA FEDERAL WAY CITY COUNCIL Council Chambers - City Hall Regular Meeting April 15, 2003 - 7:00 p.m. {www.cityoffedemiwaycam} ***** CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE PRESENTATIONS a. b. Proclamation/Sister City Hachinohe Incorporation Anniversary Introduction of New Employees/City Manager Emerging Issues/City Manager c. CITIZEN COMMENT PLEASE COMPLETE THE PINK SLIP & PRESENT TO THE CITY CLERK PRIOR TO SPEAKING. Citizens may address City Council at this time. When recognized by the Mayor, please come forward to the podium and state your name for the record. PLEASE LIMIT YOUR REMARKS TO THREE (3) MINUTES. The Mayor may interrupt citizen comments that continue too long. relate negatively to other individuals, or are otherwise inappropriate. CONSENT AGENDA Items listed below have been previously reviewed by a Council Committee oj three members and brought before full Council for approval; all items are enacted by one mation. Individual items may be removed by a Councilmember Jar separate discussion and subsequent motion. a, b. Minutes/April 1, 2003 Regular Meeting Bellacarino Woods Sewer Extension ProiectllOO% Design Approval & Authorization to Execute Developer Extension Agreement with Lakehaven Utility District & Authorization to Bid West Hylebos Creek Restoration/80% Design Status Report Lakota Creek Restoration/60% Design Status Report Steel Lake Soccer Field Project Agreement c. d. e. Over please. VI. CITY COUNCIL BUSINESS Independent Salary Commission Appointments VII. CITY COUNCIL REPORTS VIII. CITY MANAGER REPORT IX EXECUTIVE SESSION a. b. Potential Litigation/Pursuant to RCW 42.30.1100 )(i) Property Acquisition/Pursuant to RCW 42.30.110(1 )(b) X ADJOURNMENT ** THE COUNCIL MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THE AGENDA ** THE COMPLETE AGENDA PACKET IS AVAILABLE FOR REVIEW AT CITY HALL AND ALSO ON THE CITY'S WEBSITE UNDER "NEW-FEDERAL WAY DOCUMENT LIBRARY" MEETING DATE: April IS, 2003 ITEM# ~C <D CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES CATEGORY: BUDGET IMPACT: ¡g CONSENT D RESOLUTION 0 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Draft minutes of City Council regular meeting held on April 1,2003. SUMMARY/BACKGROUND: Official City Council meeting minutes for permanent records pursuant to RCW requirements. CITY COUNCIL COMMITTEE RECOMMENDATION: ilia PROPOSED MOTION: "I move approval of the draft minutes of City Council regular meeting held April], 2003". CITY MANAGER APPROVAL: ~. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLEDillEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 FEDERAL WAY CITY COUNCIL Council Chambers - City Hall Regular Meeting April 1, 2003 - 7:00 p.m. QR ~~1 Minutes I. CALL MEETING TO ORDER Mayor Burbidge called the regular meeting of the Federal Way City Council to order at the hour of 7:05 p.m. Councilmembers present: Mayor Jeanne Burbidge, Deputy Mayor Dean McColgan, CounciImembers Jack Dovey, Eric Faison, Mary Gates, Linda Kochmar, and Mike Park. Staff present: City Manager David Moseley, City Attorney Pat Richardson, and City Clerk Chris Green. II. PLEDGE OF ALLEGIANCE Councilmember Dovey led the flag salute. III. PRESENTATIONS a. Introduction of New Employees/City Manager City Manager David Moseley announced there were no new employee's to introduce tonight. b. Emerging Issues/City Manager City Manager David Moseley asked Parks, Recreation, Cultural Services Department Director Jennifer Schroder to update Council on the Community Center project. Ms. Schroder gave a brief update to Council on the project, and the Community Center Advisory Group's work plan. IV. CITIZEN COMMENT Lana Bostic, spoke on behalf of the Arts Commission. She thanked Council for their continued support, and reported the Commission is currently working on the upcoming Red, White, and Blues Festival; this year's theme is "Let Freedom Ring". Federal Way CIty Council Regular Meeting Minules April I, 2003 - Page 2 of 5 Barbara Reid, spoke on behalf of the Federal Way Symphony. She encouraged citizens to attend the Symphony's upcoming events. v. j. k. 1. m. n. o. CONSENT AGENDA a. b. Minutes/March 18, 2003 Regular Meeting -Approved Vouchers-Approved Monthly Financial Report-Approved Karl Grosch Recognition Acceptance-Approved 8th Avenue S and S 31th Street Traffic Signal and Interconnect Project/ 100% Design Approval and Authorization to Bid-Approved Lakehaven Utility District Sewer Easement-Approved Friends of the Hylebos Wetlands Interest to Donate Land to the City of Federal Way-Approved 2003 King County Metro Signal Grant Acceptance-Approved Transit Service Changes-ApprOl'ed Home Free Guarantee Contract with King County Metro-Approved Citywide Pavement MarkinglNeighborhood Traffic Safety/Channelization Services-Approved 288'"Street (@,SR99 100% Design Completion/Approval to Bid-Approved 2003 Asphalt Overlay Bid Award-Approved Weyerhaeuser Way/336th Roundabout 30% Design Approval-Approved Parks Purchasc/All Purpose Utility Tractor-Approved c. d. e. f. g. h. i. COUNCILMEMBER KOCHMAR MOVED APPROVAL OF THE CONSENT AGENDA AS PRESENTED; DEPUTY MAYOR MCCOLGAN SECOND. Councilmember Kochmar pulled items (d)/Karl Grosch Recognition Acceptance and (f)/Lakehaven Utility District Sewer Easement. The motion to approve Consent Agenda items (a), (b), (c), (e), (g), (h), (i), (j), (k), (I), (m), (n), and (0) passed as follows: Burbidge Dovey Faison Gates Kochmar McColgan Park yes yes yes yes yes yes yes Consent Agenda Item (d)! Karl Grosch Recognition Acceptance: Federal Way City Council Regular Meeting Minutes April I, 2003 - Page 3 of 5 Councilmembers discussed the importance of this recognition of former Parks and Recreation Commissioner Karl Grosch. They noted Mr. Grosch has volunteered countless hours to the community in various capacities over the years. COUNCILMEMBER KOCHMAR MOVED APPROVAL OF CONSENT ITEM (d)/KARL GROSCH RECOGNITION ACCEPTANCE; DEPUTY MAYOR MCCOLGAN SECOND. The motion passed as follows: Burbidge Dovey Faison Gates yes yes yes yes Kochmar McColgan Park yes yes yes Consent Agenda Item (D/ Lakehaven Utility District Sewer Easement: Councilmember Kochmar recused herself from voting on this item, due to her employment with Lakehaven Utility District. COUNCILMEMBER FAISON MOVED APPROVAL OF CONSENT AGENDA ITEM (t)/LAKEHA VEN UTILITY DISTRICT SEWER EASMENT AS PRESENTED; COUNCILMEMBER PARK SECOND. The motion passed 6-0 as follows: Burbidge Dovey Faison Gates yes yes yes yes Kochmar McColgan Park recused yes yes VI. CITY COUNCIL REPORTS Councilmember Gates reported on her attendance at various regional meetings and updated and distributed a written report on Sound Transit to the Council. Councilmember Kochmar reported on her attendance at various regional meetings and announced the next meeting of the Parks, Recreation, Human Services, Cultural Services Committee would be held April 14th at 4pm. Councilmember Park announced the next meeting of the Finance/Economic Development/ Regional Affairs Committee would be held April 22nd at 2:00 p.m. Councilmember Dovey stated he had no report this evening. Federal WilY City Council Regular MeetinK Minutes April I, 2003 - Page 4 of5 Councilmember Faison announced the next meeting ofthe Land Use/Transportation Committee would be held April ih at 5:30 p.m. in Council Chambers. Deputy Mayor McColgan updated Council on the applications the Lodging Tax Advisory Committee has received for the Tourism Enhancement Grant; he noted the deadline for submissions is March 31 st. Mayor Burbidge reported on her attendance at various regional meetings, and announced the State Transportation Commission would be holding public hearings regarding transportation fl1nding. She noted they would be held at Green River Community College on April I ih at 6pm; and Renton City Hall on April 29th at 6pm. She reminded citizens of the upcoming community events and productions at the Knutzen Family Theatre. VII. CITY MANAGER REPORT City Manager David Moseley reported on the continuing efforts to improve the Westway neighborhood. He added the city has been working with the "Building Bridges" group, using Community Development Block Grant funding for needed infrastructure improvements including streetlights, fencing and street repairs. He further noted Chief Kirkpatrick was pleased to report a decrease in the calls for service coming from this neighborhood. Mr. Moseley updated Council on the assumption of the Kenwood Pit. He noted this open space was included in the agreement with King County for the Kenneth Jones Pool. Parks, Recreation, and Cultural Services Director Jennifer Schroder is working closely with King County on the acquisition of this property. He was pleased to announce the Request for Proposal for the redesign of the city's web page is currently out in the Federal Way Mirror and the city's website. City Manager David Moseley reported the scheduled sister city visits from Korea and Japan have been postponed due to current International issues. He was hopeful the trips could be rescheduled in late summer or early fan to possibly co-inside with Family Fest. Mr. Moseley noted the Seattle Times ran an article soliciting comments from citizens regarding transportation projects in the area, he encouraged the citizens to participate in this study and note the importance ofthe Federal Way area projects. He further reminded Council of the need for an Executive Session this evening for the purpose of discussing Potential Litigation/Pursuant to RCW 42.30.110(1 )(i); Property Acquisition/Pursuant to RCW 42.30.IIO(1)(b); for approximately forty five minutes with action anticipated. Federal WilY City Council Regular Meeting Minutes April I, 2003 - Page 5 of 5 VIII. EXECUTIVE SESSION a. b. Potential LitigationlPursuant to RCW 42.30.110(1 )(i) Property Acquisition/Pursuant to RCW 42.30.110(1 )(b) At 7:43 p.m. Mayor Burbidge announced the Council would be recessing to Executive Session for the purpose of discussing Potential Litigation/Pursuant to RCW 42.30.110(1 )(i); Property AcquisitionlPursuant to RCW 42.30. 11 O(1)(b); for approximately forty five minutes with action anticipated. At 8:28 p.m. Assistant City Manager Donna Hanson requested an additional forty five minutes. Council returned to Chambers at 9:00 p.m. COUNCILMEMBER FAISON MOVED TO DIRECT AND AUTHORIZE THE CITY MANAGER TO ENTER INTO A LETTER OF INTENT TO PURCHASE, AND TO NEGOTIATE AND EXECUTE A PURCHASE AND SALE AGREEMENT FOR THE PARAGON BUILDING, INCLUDING THREE UNDEVELOPED PARCELS NORTH OF 333RD; COUNCILMEMBER KOCHMAR SECOND. The motion passed as follows: Burbidge Dovey Faison Gates yes yes yes yes Kochmar McColgan Park yes yes yes IX ADJOURNMENT There being no further business to come before the Federal Way City Council, Mayor Burbidge adjourned the regular meeting at 9:01 p.m. Stephanie Courtney Deputy City Clerk MEETING DATE: April 15,2003 ITEM# .:¡z:- ßS CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Bellacarino Woods Sewer Extension Project - 100% Design Approval, Authorization to execute Developer Extension Agreement with Lakehaven Utility District and Authorization to Bid. CATEGORY: BUDGET IMPACT: ¡g¡ 0 0 CONSENT RESOLUTION CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS; Memo to Land Use / Transportation Committee dated April 7, 2003. SUMMARYIBACKGROUND: Surface Water Management (SWM) has been pursuing acquisition of properties around the existing Bellacarino Woods stonnwater control facility located near SW 356t1i Street and 6t1i Avenue SW. With Council direction and approval, SWM has successfully negotiated with four out of five property owners for purchase of land necessary for development of the SW 356t1i Street Regional Stonnwater Control Facility. During the course of these negotiations, it was realized that one property owned by the Wilsons would be left with a non-compliant septic drainage field and no room to place a reserve drain field should the existing drain field fail in the future. SWM evaluated the options available and detennined that extension of an existing sanitary sewer line ITom the westerly edge of the Bellacarino Woods stonnwater pond was possible and less expensive than outright purchase of the Wilson's entire property and residence. Extension of the sanitary line will maintain the viability of the residence now and into the future in regards to sewage disposal. During negotiations, the City offered to extend the sewer line to service this property. During negotiations with another property owner, the Connons, located at the opposite end of 6th Avenue SW and adjacent to SW 356t1i Street, it was agreed that the City would extend the sewer to serve their residence also. Doing so removed a major objection the Connons had with selling the City a portion of their property. Further, extension of the sewer line ensures the Connons that their property remains marketable should they look to sell in the future. This point was used to negotiate a total settlement package that the City Council has already approved. Extension of the sewer line will also provide the opportunity for up to five additional adjacent property owners to hook up to the sanitary sewers at their own expense. Tluough execution of a Late Comers Agreement with Lakehaven Utility District, the City will have the opportunity to recoup some of the upfront costs for construction of this extension for a period of 15 years after execution of the agreement. Should any of the other five properties decide to connect to the sewer, the City would receive a reimbursement for the construction costs for the sewer line. PROJECT FUNDING The project is funded as follqws; PROJECT EXPENDITURES Construction Estimate $59,728 $11,946 $6,307 20% Construction Contingency Sales tax @ 8.8% Bellacarino Woods Sewer Extension Project April 15,2003 Page 2 TOTAL CONSTRUCTION COSTS Advertising $77,981 Printing of Documents TOTAL PROJECT COSTS $1,000 $1,000 $79,981 AVAILABLE FUNDING This project is being funded through the SWM Utility Capital Facility Program. The original cost estimate for development of the SW 356'h St. Regional Stonnwater Control Facility did not have specific monies set aside for construction of a sanitary sewer line. Staff anticipates coming back to the Council for future allocation of funding to complete land acquisition, legal proceedings, and construction of fencing around the facility. Staff anticipates bidding the project in June 2003 and awarding the project in July 2003. Construction will conunence in August 2003 with an estimated substantial completion date of October 2003. CITY COUNCIL COMMITTEE RECOMMENDATION: At its April 7, 2003 meeting, the Land Use / Transportation Conunittee reconunended: 1. Approve the 100% design plans for the Bellacarino Woods Sewer Extension Project (SW 356th Street and 6th Ave SW). 2. Authorize the City Manager to execute a Developer Extension Agreement with Lakehaven Utility District. 3. Authorize SWM staff to bid the project and retum to the City Council for pennission to award the project to the lowest responsive, responsible bidder based on available funding. PROPOSED MOTION: "I move approval of the 100% design plans for the Bellacarino Woods Sewer Extension Project(SW 356th Street and 6th Avenue SW), authorizing the City Manager to execute a Developer Extension Agreement with Lakehaven Utility District and authorizing SWM staff to bid the project and rerum to the City Council for pennission to award the project to the lowest responsive, responsible bidder based on available funding." CITY MANAGER APPROVAL: .~... (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 0 0 0 APPROVED DENIED T ABLED/DEFERRED/NO ACTION MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # pad' REV¡SED-OS/¡O/200' ~ CITY OF ".. .-? Federal Way DATE: April 7, 2003 TO: Eric Faison, Chair Land Use / Transportation Committee Paul A. Bucich, P.E., Surface Water Manag~ David H. Moseley, CitY Manager FROM: VIA: SUBJECT: BeIiacarino Woods Sewer Extension ]'roject - 100% Design Approval, Authorization to execute Developer Extension Agreement with Lakehaven Utility District and Authorization to Bid. BACKGROUND Surface Water Management (SWM) has been pursuing acquisition through condemnation of properties around the existing Bellacarino Woods stormwater control facilitY located near SW 356th Street and 6th Avenue SW. With Council direction and approval, SWM has successfully negotiated with four out of five property owners for purchase ofland necessary for development of the SW 356th Street Regional Stormwater Control FacilitY. During the course of these negotiations, it was realized that one property owned by the Wilsons would be left with a non- compliant septic drainage field and no room to place a reserve drain field should the existing drain field fail in the future. SWM evaluated the options available and determined that extension of an existing sanitary sewer line from the westerly edge ofthe Bellacarino Woods stormwater pond was possible and less expensive than outright purchase of the Wilson's entire property and residence. Extension of the sanitary line will maintain the viabilitY of the residence now and into the future in regards to sewage disposal. During negotiations, the CitY offered to extend the sewer line to service this property. During negotiations with another property owner, the Connons, located at the opposite end of 6th Avenue SW and adjacent to SW 356th Street, it was agreed that the CitY would extend the sewer to serve their residence also. Doing so removed a major objection the Connons had with selling the CitY a portion of their property. Further, extension of the sewer line ensures the Connons that their property remains marketable should they look to sell in the future. This point was used to negotiate a total settlement package that the CitY Council has already approved. Extension of the sewer line will also provide the opportunitY for up to five additional adjacent property owners to hook up to the sanitary sewers at their own expense. Through execution of a Late Corners Agreement with Lakehaven UtilitY District, the CitY will have the opportunitY to recoup some of the upfront costs for construction of this extension for a period of 15 years after execution of the agreement. Should any of the other five properties decide to connect to the sewer, the CitY would receive a reimbursement for the construction costs for the sewer line. PROJECT FUNDING The project is funded as fo]]ows: PROJECT EXPENDITURES Construction Estimate 20% Construction Contingency $59,728 $11,946 $6,307 $77,981 $1,000 $1,000 $79,981 Sales tax @ 8.8% TOTAL CONSTRUCTION COSTS Advertising Printing of Documents TOTAL PROJECT COSTS A V AILABLE FUNDING This project is being funded through the SWM Utility Capital Facility Program. The original cost estimate for development ofthe SW 356"' St. Regional Stormwater Control Facility did not have specific monies set aside; iÒ¡ construction of a sanitary sewer line. Staff anticipates coming back to the Council for future allocation of funding to complete land acquisition, legal proceedings, and construction of fencing around the facility. Staff anticipates bidding the project in June 2003 and awarding the project in July 2003. Construction will commence in August 2003 with an estimated substantial completion date of October 2003. RECOMMENDA nON Staff recommends placing the following items on the April 15,2003 Council consent agenda for approval: 1. Approve the 100% design plans for the Bellacarino Woods Sewer Extension Project (SW 356th Stre~t and 6th Ave SW). 2. Authorize the City Manager to execute a Developer Extension Agreement with Lakehaven Utility District. 3. Authorize SWM staff to bid the project and return to the City Council for permission to award the project to the lowest responsive, responsible bidder based on available funding. PRdl Project File Day File Ko\LUTC\200J\SW 356'" '"w" """,;m, 100 P""'" doc MEETING DATE: April 15,2003 ITEM# :JZ(C) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: CATEGORY: West Hylebos Creek Restoration - 80% Design Status Report BUDGET IMPACT: t8J 0 0 CONSENT RESOLUTION CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Memo to Land Use ¡Transportation Committee dated April 7, 2003. SUMMARYIBACKGROUND: The West Hylebos Creek Restoration Project will restore approximately 5,500 feet of stream corridor between the City's Parks Blueberry Fann property downstream to SR-99, at the Montessori School. The intention of the project is to stabilize large quantities of in-stream gravels, over-steepened banks, plant native vegetation, such as conifer trees, and install in-stream habitat features for salmonids. The consultants, CH2MHILL, have been asked to evaluate solutions to the continual gravel deposition downstream at the stream crossing at S 373" Street as well as to work with the City's Parks and Recreation Department to detennine the feasibility and acceptability of a streamside trail in the vicinity of the restoration project. The consultant's scope of work was broken into three parts: 1) Flood Hazards. Develop recommendations for stabilizing the stream channel and increasing conveyance to resolve flood hazards at S 373'" Street. 2) Enhance Fish Habitat. Identify and evaluate the potential to enhance fish habitat and stabilize the channel along the West Fork of Hylebos Creek between SR-99 and South 356'" Street. Select preferred alternatives and prepare final designs. 3) Trail feasibility. Detennine the feasibility of developing a trail along the West Fork of Hylebos Creek from SR- 99 to S 356'h Street. The first element of the project is complete. The investigation revealed a significant volume of materials washed down from the restoration zone into the S 373'" Street area. Much of this materia] comes from reoccurring landslides within a limited 600-foot area of the stream corridor. It was concluded that the structural measures necessary to adequately stabilize the large landslides and eroding stream banks along the channel section between SR-99 and South 356tñ Street would not be feasible. This is due to both the high cost and the lack of reasonable access for the required heavy equipment. Therefore, a more limited approach to stabilize and detain in-channel sediment will be pursed. While this may slow the rate of downstream sediment movement and subsequent deposition near the South 373'" Street Bridge, it is highly likely that sedimentation will continue over the long tenn. Therefore, some increase in conveyance capacity at the bridge was recommended. Several alternatives of increasing conveyance capacity at the bridge were examined. The recommended alternative consists of a new bridge installed at the existing location. The new bridge would be about two feet higher and nearly double the length from that of the existing bridge. Flooding would be considerably less frequent, approximately every 50 years. Funding has not been identified for the implementation of this project. The second part of the consultants work consists of investigation and design for restoration elements within the stream corridor as identified above. The proposed project measures consist of installing a series of engineered log jams and log weirs to West Hylebos Creek Restoration April 15,2003 Page 2 stabilize the stream channel and trap channel sediment in place, removing concrete foundations of an abandoned building near the creek, and replanting of several areas in the stream riparian area. Additionally, the project proposes to construct a fish ladder from a pond on the Montessori School property to the creek. The pond is located on the west side of the creek, a short distance upstream of SR-99. The ladder will allow fish access to the lake and provide off-channel habitat and refuge that are generally lacking along this stretch of the creek. This component of the project may be delayed until 2004 due to on-going discussions with state resource agencies. Further, construction of the connection may result in delays due to pennitting processes the rest of the project does not currently have to engage. The third component of the consultants work was conducted with Parks and Recreation. After considerable public involvement and investigation, the Parks and Recreation Conunittee reconunended not pursuing construction of a trail. Considerable public opposition convinced them that the trail did not have the necessary support at this time. The following provides a brief synopsis of the progress on the restoration element of this project. Currently, the project design is approximately 80% complete, which includes the following completed tasks: The Topographical Survey and Mapping Hydrological and Hydraulic Analysis Stream Geomorphology Assessment Fish Use, Passage, and Habitat Assessment SEPA, JARPA, and Biological Evaluation Submittal Project design to 80% Ongoing Tasks Include: SEP A, JARP A and Biological Evaluation Detennination and Project Pennitting Easements negotiation and acquisition Project design to 100% PROJECT ESTIMATED EXPENDITURES: Project Design $294,184 Year 2003 Construction (estimate) $689,000 20% Construction Contingency $137,800 Construction Management (20%) $165,360 TOTAL PROJECT COSTS $1,286,344 AVAILABLE FUNDING: NOAA Grant $50,000 Centennial Clean Water Fund $500,000 Salmon Recovery Fund Board Grant $250,000 The City is in the process of pursuing this grant. The funding decision will be made in April 2003. SWM Utility Budget $1,135,294 This total budget does not include $250,000 of Salmon Recovery Fund TOTAL A V AILABLE BUDGET $1,685,294 Board Grant West Hylebos Creek Restoration April 15,2003 Page 3 CITY COUNCIL COMMITTEE RECOMMENDATION: At its April 7, 2003 meeting, the Land Use I Transportation Committee recommended authorizing the Surface Water Management staff to proceed with design of the West HyIebos Creek Restoration Project and return to the LUTC Committee at the 100% design completion stage for further reports and authorization. PROPOSED MOTION: "I move authorizing the Surface Water Management staff to proceed with design of the West HyIebos Creek Restoration Project and retum to the LUTC Committee at the 100% design completion stage for further reports and authorization." CITY MANAGER APPROVAL: ~,' (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLEDIDEFERREDINO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # PB,dl REVISED - 05/1O/200t The second part ofthc consultants work consists of investigation and design for rcstoration elements within the stream corridor as identified above. Attached is the 80% design drawings and cost estimate. The proposed project measures consist of installing a series of engineered logjams and log weirs to stabilize the stream channel and trap channel sediment in place, removing concrete foundations of an abandoned building near the creek, and replanting of several areas in the stream riparian area. Additionally, the project proposes to construct a fish ladder from a pond on the Montessori School property to the creek. The pond is located on the west side of the creek, a short distance upstream of SR-99. The ladder will allow fish access to the lake and provide off-channel habitat and refuge that are generally lacking along this stretch of the creek. This component of the project may be delayed until 2004 due to on-going discussions with state resource agencies. Further, construction of the connection may result in delays due to permitting processes the rest of the project does not currently have to engage. The third component ofthe consultants work was conducted with Parks and Recreation. After considerable public involvement and investigation, the Parks and Recreation Committee recommended not pursuing construction ofa trail. Considerable public opposition convinced them that the trail did not have the necessary support at this time. The following provides a brief synopsis of the progress on the restoration element of this project. Currently, the project design is approximately 80% complete, which includes the following completed tasks: The Topographical Survey and Mapping Hydrological and Hydraulic Analysis Stream Geomorphology Assessment Fish Use, Passage, and Habitat Assessment SEPA, JARPA, and Biological Evaluation Submittal Project design to 80% Ongoing Tasks Include: SEPA, JARPA and Biological Evaluation Determination and Project Permitting Easements negotiation and acquisition Project design to 100% PROJECT ESTIMATED EXPENDITURES: Project Design ~$294,184 Year 2003 Construction (estimate) $689,000 30% Construction Contingency $]37,800 Construction Management (20%) $165,360 TOTAL PROJECT COSTS $1,286,344 AVAILABLE FUNDING: NOAA Grant $50,000 -- -- Centennial Clean Water Fund $500,000 Salmon Recovery Fund Board Gran! $250,000 The City is in the process of pursuing this grant. The funding decision will be made in April 2003. SWM Utility Budget $1,135,294 .. This total budget does not include $250,000 TOTAL A VAIIAHI.>: BUnGE I $1,685,294 of Salmon Recovery Fund Board Grant '- -- RECOMMENDATION: Staff recommends placing the following item on the April 15,2003 Council consent agenda: Authorize Surface Water Management staff to proceed with design of the West Hylebos Creek Restoration Project and rerum to the LUTC Committee at the 100% design completion stage for further reports and authorization. PB:dl Project File Day File K:\LUTC\2003\LUTC memo W Hylebos Ck Restoration AgO2-070 60%.doc MEETING DATE: April 15,2003 ITEM# :JZ' (Çf) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Lakota Creek Restoration-60% Design Status Report CATEGORY: BUDGET IMPACT: ~ 0 0 CONSENT RESOLUTION CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expeuditure Amt.: Coutiugeucy Req'd: $ $ $ ATTACHMENTS: Memo to Land Use I Transportation Committee dated April 7, 2003. SUMMARYIBACKGROUND: This project restores approximately 4,630 lineal feet of the West Branch and Mainstem of Lakota Creek from South 320'h Street downstream to the upstream end of the Lakota Wastewater Treatment Plant. The restoration activities of the project include: placement of log structures, placement of streambed gravel, removing fish passage barriers, stabilizing channel and streambank, creating off-channel pool, channel realignment and restoration, and revegetation. The goals and objectives include: reduce the extent of active streambed and bank erosion, protect and reduce risk of damage to existing City, Washington State Department of Transportation (WSDOT), and Lakehaven Utility District (LUD) infrastructures, provide ease of passage for fish to the greatest length of Lakota Creek possible, improve fish habitat, and provide educational and interpretive opportunities. Surface Water Management has been coordinating design efforts with LUD, WSDOT, Washington State Department of Fish and Wildlife (WSDF&W), Federal Way School District, and surrounding property owners. Three public meetings have been held, two before project initiation and one when staff had suitable presentation materials to relay to property owners the nature of the project elements. A portion of the project runs through Decatur High School and would necessitate a slight relocation of one access drive to provide the stream a buffer in one section. No parking will be lost and only one landscaping tree will need to be replaced. Minima] improvements will need to be restored on the school property. The project is being designed to include water quality and quantity stations on the school property to facilitate incorporation of such elements into the school's science program. The following provides a brief synopsis of the progress on this project to date. approximately 60% complete, which includes the following completed tasks: Currently, the project design is The Topographical Survey and Mapping Hydrological and Hydraulic Analysis Stream Geomorphology Assessment Fish Use, Passage, and Habitat Assessment SEP A, JARP A, and Biological Evaluation Submittal Phase I of the Project Design (Preliminary Project Design to 60%) Lakota Creek Restoration Project April 15,2003 Page 2 Ongoing Tasks Include: Negotiation the Scope and Cost of the Phase 2 of the Project Design (Final Project Design) SEP A, JARP A and Biological Evaluation Determination and Project Permitting Easements Negotiation and Acquisition Project Design to 85% PROJECT ESTIMATED EXPENDITURES: Preliminary Design Final Design (Estimate) Year 2003 Construction (estimate) 30% Construction Contingency Construction Management (20% of construction) TOTAL PROJECT COSTS $224,767 $80,000 $1,036,000 $311,000 $269,000 $1,920,767 A V AILABLE FUNDING: TOTAL AVAILABLE BUDGET $2,079,977 CITY COUNCIL COMMITTEE RECOMMENDATION: At its April 7, 2003 meeting, the Land Use / Transportation Committee recommended authorizing Surface Water Management staff to proceed with design of the Lakota Creek Restoration Project and rerum to the LUTC Committee at the 85% design completion stage for further reports and authorization. PROPOSED MOTION: "I move authorizing the Surface Water Management staff to proceed with design of the Lakota Creek Restoration Project and return to the LUTC Committee at the 85% design completion stage for further reports and authorization." CITY MANAGER APPROVAL: .~u (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLED/DEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # PBdl REVISED - 05/10/2001 ~ CITY OF ".. --7 Federal Way DATE: April 7, 2003 TO: Eric Faison, Chair Land Use I Transportation Committee Paul A. Bucich, P.E., Surface Water Manager~ David H. ~nager Lakota Creek Restoration - 60% Design Status Report FROM: VIA: SUBJECT: BACKGROUND This project restores approximately 4,630 lineal feet of the West Branch and Mainstem of Lakota Creek from South 320lh Street downstream to the upstream end of the Lakota Wastewater Treatment Plant. The restoration activities ofthe project include: placement oflog structures, placement of streambed gravel, removing fish passage barriers, stabilizing channel and streambank, creating off-channel pool, channel realignment and restoration, and revegetation. The goals and objectives include: reduce the extent of active streambed and bank erosion, protect and reduce risk of damage to existing City, Washington State Department of Transportation (WSDOT), and Lakehaven Utility District (LUD) infrastructures, provide ease of passage for fish to the greatest length of Lakota Creek possible, improve fish habitat, and provide educational and interpretive opportunities. Surface Water Management has been coordinating design efforts with LUD, WSDOT, Washington State Department ofFish and Wildlife (WSDF&W), Federal Way School District, and surrounding property owners. Three public meetings have been held, two before project initiation and one when staff had suitable presentation materials to relay to property owners the nature of the project elements. A portion ofthe project runs through Decatur High School and would necessitate a slight relocation of one access drive to provide the stream a buffer in one section. No parking will be lost and only one landscaping.tree will need to be replaced. Minimal improvements will need to be restored on the school property. The project is being designed to include water quality and quantity stations on the school property to facilitate incorporation of such elements into the school's science program. The following provides a brief synopsis of the progress on this project to date. Currently, the project design is approximately 60% complete, which includes the following completed tasks: The Topographical Survey and Mapping Hydrological and Hydraulic Analysis Stream Geomorphology Assessment Fish Use, Passage, and Habitat Assessment SEPA, JARPA, and Biological Evaluation Submittal Phase 1 of the Project Design (Preliminary Project Design to 60%) Ongoing Tasks Include: Negotiation the Scope and Cost ofthe Phase 2 of the Project Design (Final Project Design) SEPA, JARPA and Biological Evaluation Determination and Project Permitting Easements Negotiation and Acquisition Project Design to 85% PROJECT ESTIMATED EXPENDITURES: Preliminary Design Final Design (Estimate) Year 2003 Construction (estimate) 30% Construction Contingency Construction Management (20% of construction) TOTAL PROJECT COSTS $224,767 $80,000 $1,036,000 $311,000 $269,000 $1,920,767 AVAILABLE FUNDING: TOTAL AVAILABLE BUDGET $2,079,977 RECOMMENDATION: Staff recommends placing the following item on the April 15,2003 Council consent agenda for approval Authorize Surface Water Management staff to proceed with design of the Lakota Creek Restoration Project and return to the LUTC Committee at the 85% design completion stage for further reports and authorization. PRdl cc: Project File Day File K:\LUTCI2003\LUTC memo Lakota Ck Restoration AgO2-075 60%.doc MEETING DATE: April 15,2003 ITEM#~~) CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: Steel Lake Soccer Field Project Agreement CATEGORY: BUDGET IMPACT: f8J CONSENT 0 RESOLUTION 0 CITY COUNCIL BUSINESS 0 ORDINANCE 0 PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: Committee action form dated April 7, 2003; Steel Lake Soccer Field Project Agreement - SUM:MARyïßACKGROUND;--ThePlirks;--Úcreation an(lc~ïturaISelviccsDc¡;art¡:;;ent applied fora-Land and iN liter- Conservation Fund (L WCF) grant in 2002 to renovate the Steel Lake Soccer Field with artificial turf. The project, which is estimated to cost $800,000, was selected to reccive $400,000 in grant funds in 2003- The City will provide a 50% match of $400,000, which was included in the 2003/04 biennium budget. In order to accept the funds and begin the project the City must sign the attached L WCF Project Agreement with lAc. To expedite construction so that the renovated soccer field will be available during the soccer season late this summer,we are also seeking authorization to bid this project at this timc. ,--",--,-------,-,-,- --'-'----m, ---, -----uu" ,-, ,-,-----,----,--,- m, ,--- - ,-----,- '" -", ,_u,-,-,-,--,----------", ',-, --- -- " CITY COUNCIL COMMITTEE RECOMMENDATION: Motion to recommend a "do pass" to the City Council Authorizing the City Manager to sign an agreement with the lAC to receive grant funds to renovate Steel Lake Soccer Field and to advertise Requests for Bids for construction of the project. PROPOSED MOTION: "I move approval of the Steel Lake Soccer Field Project Agreement as presented." CITY MANAGER APPROVAL: '~~u (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLEDIDEFERREDINO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05110/2001 CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES MEMORANDUM Date: April 7,2003 PRHSPS Council Committee B Sanders, Park Planning & Development Coordinator ~ David Moseley, City Manageí\>J~ If Steel Lake Soccer Field Project Agreement To: From: Via: Subject: Backl!round: The Parks, Recreation and Cultural Services Department applied for a Land and Water Conservation Fund (LWCF) grant in 2002 to renovate the Steel Lake Soccer Field with artificial turf. The project, which is estimated to cost $800,000, was selected to receive $400,000 in grant funds in 2003. The City will provide a 50% match of $400,000, which was included in the 2003/04 biennium budget. The grant is provided by the National Park Service and is administered locally by the Washington Interagency Committee for Outdoor Recreation (lAC). In order to accept the funds and begin the project the City must sign the attached L WCF Project Agreement with lAC. Please note that a draft of the agreement is provided in the packet, and a final version with signatures from lAC is expected within a week. Funding commitments from the National Park Service wcre delayed while a final federal budget was approved, and this has affected our expected start of construction date. To expedite construction so that the renovated soccer field will be available during the soccer season late this summer, we are also seeking authorization to bid this project at this timc. Committee Recommendation: Motion to recommend a "do pass" to the City Council Authorizing the City Manager to sign an agreement with the lAC to receive grant funds to renovate Steel Lake Soccer Field and to advertise Requests for Bids for construction of the project. {)~A~~ : ..~ ?'5-~. c ~ ~"p~ ~ ~. /'r,.¿ðó3- APPROVAL OFCOMMITTEE. REl'ORT: Committee Chair Committee Member Committee Member . un nv, v"""v"'<"v"'<"'" f, U£: LWCF Pl'Qjiltct Ag.reement RecreatiiØA "nouroe Account Project Spon..,r: Project Title: Federal Way Parks &. Rae DSØt Steel Lake Soccer Field Ren~ Project Number: 02-10250 Approval Date: 9/19/2002 A. PARTIES OF THE AGREEMENT This Project Graht Agreement (Agreement) is ""I..-ed in!<> ~tween the Interagency Committee for Outdoor Recreation (lAC), P.O, Box 40917, Olympia, Washington 985Øi4.øt17 al'1<! FeiJ!erai Way Parks & Rec Dept, 33530 1st Way S, PO aox 9718, Federal Way, WA 98083 (S¡Xm$Cit):!I1'I1II ~ bii mMing IJpon the agents and all persons acting by or through the parties. B. PI.lRPOSE OF AGREEMENT This Agreement sets out the terms and condition. ~~ 'OI!1kìh II grant is made from the Recreation Resource Account of the State of Washington's General Fund. The grant i$ÄI'11iI1iWÞør,d by the lAC to the Sponsor for the project named above. G~ C. DESCRIPTION OF PROJECT ð, "'""" The subject Project is described on the attached ProjIItt Summ.ry. Q",r D. TERM OF AGRI1.SMENT The Project Sponsor's on-9°lng obligation for the 1I/;IQ'i'è þl'afeGt 1$ l*'Patuai unless otherwise Identified In this Agreement. E. PERJOD OF PERFORMANCE The Project reimbursement period shali begin on MWeh 19, 2'003 and end on December 31,2003. No expenditure made before or alter this period is eligible for reirltiJ<lr_$r\t ,¡nJess incorporated by written amendment into this Agreement. F. PROJECTfI1UNDING The total grant award provided by.the lAC fQr this ~sha1 not exc&ed $400,000.00. The lAC shall not pay any amount beyond that approved for funding of the proj;l1l>!, The Sponsor shail be responsible for all total project costs that exceed this amount. The contribution by the søon_lOward work on this project at a minimum shall be as indicated below: lAC . Land and Water Conservation Percentage 5'0.00% Dollar Amount Project Sponsor Toral Projecr Cosf 50.00% 100.00% $400,000.00 $400,000.00 $800,000.00 G. RIGHTS AND O~LIGA nONS All rights and oblIgations of the parties to this Agrøme1'í! are subject to Ihis .Agreement and its attachments, including the Sponso~s Application, Project Summary, Elig'b18 ~mtYurserltent Activities Report, Project Milestones. and the General Provisions, ali of which are attacn.d her.....d incorpQ'ra,ted her..in. Except as provided herein. no alteration of any sf !he I!Ií'm'S or cond,ìtiør¡s of this Agreement will be effective unless provided in writing. All such alterations. exce"pt ~ _mmg the "period of performance, must be signed by both parties. Period of performance eX'tensions need OI'IIy be alg'ned by l'AC's Director. The Sponsor has read, fully understands and agrees to be bound by all terms and conditions as set forth in these documents. LWCF ProiectAQreement Recreation Resource Account P"0.1 of 2 VVVVV~vV~V " u~ H, COMPLIANCE WITH APPLICABLE STATUr~S.1II't&1Ð; AMi)/AC POL./CIES This Agreement is govemed by. and the Sponsor $hWII c:ømpfy with, aft applicable state and federal laws and regulations, including Chapter 79A.25 RCW, Chail\e'r2ð6 WAC and published agency policies, which are Incorporated herein by this reflJrence as If fully set forth. J. ADDITIONAL PROVISIONS OR MODIFICA TlONil OF T1fIe.œliN~ PRoveS/ONS (none) FEDERAL FUND INFORMA TIOH A portion or all of the funds for this project are prO'lliM 1M1'Ou¡¡h a Iecleral funding SOUrce. Funds provided from the US Dept of Interior must be reported under CFDA 111S,S1'11 . Lan\!l& WJ.. Conservation and Award Number Apport Llr FYO2 for federal fiscal year 2002. As a sub-recipient of the federal funds. you are rec¡Ulre<i 10 i>fO\!idie the lAC with a summary of the federal expenditures by CFDA # for each year. If your totsl federll1 expenlilltwr- "". $3'GO,OOO or more in a one-year period. you are required to have a federal single audit in COmpliaf'ìGiÐ. 0Me Circular A-133. K. PROJECT GRANT AGREEMENT RJ:PRESE/ilTAltWlIl All written communications sent to the SpOIVS'Q1' Ul\'GlllftiHIIs ~ Witl be addressed and delivered to: ~ .' Irtlalllgency Committee for Outdoor Recreation Natural Resources Building PO Box 40917 Olympia. Washington 98504-09t7 www.wa.gov/iac These addressea shall be effective until receipt by - ¡rerty from the other of a written notice of any change. Project Contact Name: Betty Sanders Title: Park Planner Address: 33530 1 st Way S Federal Way, WA 980e;~ L. IENTlRE AGREEMfiiNT This agreement, along with an attachments, çøn~ the emlre ~t "f the parties. No other understandings, oral or otherwise. regarding this Agreement shall exist or bIHII *"1 «11'18 ~. M. EFFECTIVE DATE This agreement, for project #O2-1025D, shaH b'e eff&ctive upGn signing by a/l parties. STATE OF WASHINGTON INTE:~ENCY COMMITTEE~~~TDOOR RECJII:SA'I'Itm Laura Eckert JIfts~rector PROJgCT SPONSO~~ BY: TITLE: DATE: DATE: Pre-approved as to form: BY: 151 Assistant Attorney General ~ect Aoreement ,",honto, 7~A?5 RCW. Chaoter 286 WAC Recreebon Resource Account Pace 2 of 2 MEETING DATE: April 15,2003 ITEM# -VI CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: INDEPENDENT SALARY COMMISSION APPOINTMENTS CATEGORY: BUDGET IMPACT: D CONSENT D RESOLUTION ¡;g:¡ CITY COUNCIL BUSINESS D ORDINANCE D PUBLIC HEARING 0 OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $ $ $ ATTACHMENTS: none SUMMARYIBACKGROUND: Ordinance No. 03-439 establishes the creation of an independent salary commission for purposes of reviewing and establishing the salaries of the Mayor and Councilmembers. In accordance with the city code, the commission shall consist of five members appointed by the Mayor and approved by the City Council. Each member shall serve a term of four years, except for the first five commissioners will serve staggered tenus of one to four years; also, the Mayor, with the approval of the City Council, may appoint alternates to the commission. CITY COUNCIL COMMITTEE RECOMMENDATION: n/a PROPOSED MOTION: I hereby approve the appointment of the following persons to the city's Independent Salary Commission, with their respective tenus expiring February 28 of each year: I-year tenn (one member): 2-year term (one member): 3-year tenn (one member): 4-year terms (two members): and 4-year terms (alternate(s): (The City Clerk will arrange for introductions and presentation of the appointment certificates at the May 6th regular meeting) __m~_- CITY MANAGER APPROVAL: (BELOW TO BE CO 'LETE~ BY CITY CLERKS OFFICE) COUNCIL ACTION: 0 APPROVED 0 DENIED 0 TABLEDillEFERRED/NO ACTION 0 MOVED TO SECOND READING (ordinances only) COUNCIL BILL # ISl' reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001