The URL can be used to link to this page

Council PKT 06-16-1998 Regular ~ ~ - I City of Federal Way City Council Meeting AGENDA co UN CILMEMBERS Ron Gintz, Mayor Jeanne Burbidge Linda Kachmar Jack Dovey Michael Park Mary Gates Phil Watkins CITY MANAGER Kenneth E. Nyberg Office of the City Clerk .8L - I I. II. ID. a. b. c. IV. ** V. a. b. c. d. e. f. g, h. 1. J. k. 1. m. n, AGENDA FEDERAL WAY CITY COUNCIL Council Chambers - City Hall Regular Meeting June 16, 1998 - 7:00 p.m. ***** CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE (Girl Scout Troop #1850) PRESENTATION "Silent Witness National Initiative" Proclamation Public Safety Department Commendation Economic Development Update CITIZEN COMMENT (3 minute limit per person) CONSENT AGENDA Minutes/June 2, 1998 Re~ular Meetin~ 1998 Diversity Commission Work Plan SW 323rd Speed Humps 30th Ave SW Speed Humps Baf(}"s Trucking Contract Amendment Amaya Electric Contract Amendment Celebration Park Athletic Field Li~hts Star T ~ke Rd Conveyance Improvements/30% Design Approval So 356th Regional Storm Water Control Facility/Final Acceptance SeaTac Phase I (ßelmoQ/ Authority to A ward Bid Crown Point Storm Sewer Repair/30% Design Approval Vacuum/Jet Rodding Services/Authority to Award Bid SW 340th Regional Storm Water Control Facility/Authority to Award Bid Joe's Creek Water Quality Monitoring Station/l00% Design & Authority to Bid over please. . . ~ à. I VI. VII. VIII. IX. a. b. X. PUBLIC HEARING 1999-2000 Preliminm:y Biennial Bud~et Hearin~ for Citizen Su~~estions CITY MANAGER REPORT CITY COUNCIL REPORTS EXECUTIVE SESSION Personnel/Pursuant to RCW 42.30. 110(l)<&> PrQperty AcQJ1isition/Pursuant to RCW 42.30.110(1)(b) ADJOURNMENT .. PL2ASB COMPLBTB PINK SUP & PRESENT TO THE DEPUTY CITY CLERK. PRIOR TO SPEAKING. Citizenø may address the City Couacil at this time. When recognized by the Mayor, please come forward to the podium, adjust microphone to proper height, and state your rwne and addre88 for the record. PLEASE LIMlT YOUR REMARKS TO THREB (3) MINUTES. Citizenø may comment on individual agenda items at times during any regularly IICheduled City Council meeting, prior to Council dillCu88ion. These items include, but are not limited to, ordinances, reøolutionø and Council business issues. These comment times are in addition to the citizen comment at the beginning of each regularly IICheduled meeting.. MEETING DATE: June 16, 1998 ITEM# =-+CC " ~ ') """""'.""""""""""""".""""""""""""""""""""""""""""""""""""""""""""""""""""""."""""""""""""""""""""""""""""""""""""""""""""""""" CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: City Council Meeting Minutes """"""""""""""""""""""""""""""""""""""""'""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""'" CATEGORY: BUDGET IMPACT: ..xCONSENT _ORDINANCE _BUSINESS _HEARING FYI RESOLUTION STAFF REPORT PROCLAMA TION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ..............................................................,..."""""""""""""""""""""""""""'"""""""""""""""""""""""""""""""""'"...................................................,...... ATTACHMENTS: Meeting Minutes - June 2, 1998 Regular Meeting ......................................................................"...........'.""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""'""""""""""""" SUMMARYIBACKGROUND: Written minutes required by the Revised Code of Washington (RCW) """""""""""""""""""""""""""""""""""'""""""""""""""""""""""""""""""""""'"......................................................................................,................... CITY COUNCIL COMMITTEE RECOMMENDATION: Approve the minutes as presented. """"""""""""""""""""""""""""""""'""""""""""""""""""""""""""""..................................................................................................,............................ CITY MANAGER RECOMMENDATION: Approve the minutes as presented. ~~J I) /~ .>'/ """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""'"""""""""""""""""""""""""""".......t......-¡........N.>...;"....>..\.-oo,.................. APPROVED FOR INCLUSION IN COUNCIL i)~ PACKET: Q/~i! (BELOW TO BE COMPLETED BY CIIY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED - TABLEDIDEFERREDINO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # I:\agenda.bil DRAFT FEDERAL WAY CITY COUNCIL Council Chambers - City Hall Regular Meeting June 2, 1998 - 7:00 p.m. MINUTES I. CALL MEETING TO ORDER Mayor Ron Gintz opened the regular meeting of the Federal Way City Council at the hour of 7:03 p.m., in Council Chambers, City Hall, Federal Way, Washington. Council members present: Mayor Ron Gintz, Deputy Mayor Michael Park, Councilmembers Jeanne Burbidge, Jack Dovey, Mary Gates, Linda Kochmar, Phil Watkins. City staff present: City Manager Kenneth E. Nyberg, Deputy City Manager Philip Keightley, Assistant City Attorney Bob Sterbank, City Clerk Chris Green and Deputy City Clerk Bob Baker. II. PLEDGE OF ALLEGIANCE Councilmember Watkins led the flag salute III. PRESENTATION Flag Day Proclamation Mayor Gintz read and proclaimed June 14, 1998, as "National Flag Day" in the City of Federal Way and urged all citizens to pause at 7:00 p.m. EDT on this date for the 19111 annual "Pause for the Pledge of Allegiance" to the flag, and join all Americans in the reciting the pledge of allegiance to our flag and nation. IV. CITIZEN COMMENT Rod Leland, Facilities Director, Federal Way School District, requested consideration that the Federal Way City Code be amended to allow school campuses where they are traditionally now allowed. His vision for the students in their two final high school years is to be trained in a work setting. Such classes would likely take place in areas commonly zoned as business park (BP). Councilmember Gates MOVED APPROVAL TO RE-NUMBER COUNCIL BUSINESS ITEM VI TO VI(A) AND ADD ITEM VI(B) - REGIONAL GOVERNANCE AND FINANCE QUESTIONNAIRE; second by Councilmember Burbidge. The motion carried as follows: CITY COUNCIL REGULAR MEETING JUNE 2, 1998 - PAGE 2 Burbidge Gates Kochmar Watkins yes yes yes yes Dovey Gintz Park yes yes yes Mayor Gintz MOVED TO ADD AN EXECUTIVE SESSION - POTENTIAL LITIGAT10NIPURSUANT TO RCW 42.30.110(1)(1); second by Councilmember Burbidge. The motion carried as follows: Burbidge Gates Kochmar Watkins yes yes yes yes Dovey Gintz Park v. CONSENT AGENDA yes yes yes MinuteslApril21 & 30. 1998 Special MeetingslMay 19. 1998 Regular Meeting Voucher/June 2. 1998 Monthly Financial Report! April 1998 Celebration Park Sports Field Lighting Bid Award S 312th St Improvements/l00% Design Approval/Authorization to Bid S 336th St!100% Design Approval/Authorization to Bid 1998 Planning Commission Work Program Able/Spiffy Biffy Sanitation Contract Amendment Lake Killarney Project Bid Approval CDBG Request to King County Council Bill # 196/Condemnation EasementlSeaTac PlazaÆnactment Ordinance (APPROVED ORDINANCE #98-317) COUNCILMEMBER WATKINS PULLED ITEMS D & G J. k. a. b. c. d. e. f. g. h. 1. Councilmember Dovey MOVED APPROVAL TO ACCEPT ITEMS A, B, C, E, F, H, I, J & K AS PRESENTED; second by Councilmember Gates. The motion carried as follows: Burbidge Gates Kochmar Watkins yes yes yes yes Dovey Gintz Park ITEM D - Celebration Park Sports Field Liihtini Bid Award yes yes yes " Councilmember Watkins noted he would vote no to uphold the vote of the people in the Fall of1995. CITY COUNCn.. REGULAR MEETING JUNE 2,1998 - PAGE 3 Councilmember Kochmar noted she too would vote no for the same reason. Councilmember Dovey MOVED APPROVAL OF AWARDING THE CELEBRATION PARK SPORTS FIELD LIGHTING BID TO MUSCO SPORTS LIGHTING, AS PRESENTED; second by Councilmember Burbidge. The motion carried as follows: Burbidge Gates Kochmar Watkins yes yes no no Dovey Gintz Park yes yes yes ITEM G - 1998 Planninl: Commission Work Pr°l:ram Councilmember Watkins MOVED APPROVAL OF THE 1998 PLANNING COMMISSION WORK PROGRAM; second by Councilmember Kochmar. Mr. Watkins noted Mr. Roger Hippa, property owner, east of Pacific Highway South, would like Council to consider some way single family residences in business park or commercial zones could be considered conforming rather than non-conforming. Mr. Watkins noted the Land UselTransportation Committee would recommend same. Councilmember Kochmar MOVED TO AMEND THE MAIN MOTION BY ADDING THE FOLLOWING ITEMS TO THE MISCELLANEOUS CODE AMENDMENT SECTION ONP AGE 4 OF EXIllBIT 1 (POTENTIAL ITEMS FOR THE 1998 WORK PROGRAM) 1. FEDERAL WAY SCHOOL DISTRICTS' VISION FOR SATELLITE SCHOOLS WHICH ARE CURRENTLY NOT ALLOWED IN CERTAIN COMMERCIAL ZONES 2. CONSIDER SOME MECHANISMB YWHICH SINGLE FAMILY RESIDENCES, IN BUSINESS PARK OR COMMERCIAL ZONES COULD BE CONSIDERED CONFORMING VS. NON-CONFORMING A vote on the amendment showed it carried as follows: Burbidge Gates Kochmar Watkins yes yes yes yes Dovey Gintz Park yes yes yes Councilmember Watkins MOVED TO EXPEND MONIES (APPROXIMATELY $6,000.00 TO $7,000.00) NECESSARY TO OBTAIN AN OUTSIDE PERSON(S) TO DETERMINE THE CITY COUNCIL REGULAR MEETING JUNE 2, 1998 - PAGE 4 ESTIMATED COST OF ZONING OUR PRE-ANNEXATION AREA AND OTHER RELATED AREAS AS CALLED FOR IN THE COMPREHENSIVE PLAN ADOPTED IN 1995; second by Councilmember Kachmar. A vote on the amendment carried as follows: Burbidge Gates Kachmar Watkins yes yes yes yes Dovey Gintz Park no no yes Councilmember Watkins MOVED APPROVAL OF THE 1998 PLANNING COMMISSION WORK PROGRAM, AS AMENDED; second by Councilmember Kochmar. The motion carried as follow: Burbidge Gates Kochmar Watkins VI. yes yes yes yes Dovey Gintz Park CITY COUNCIL BUSINESS a. Local Option Gas Tax (RENUMBERED) yes yes yes Deputy City Manager Keightley made a brief presentation outlining a proposed letter to the president of Suburban Cities Association. The letter speaks to local options for gas taxes. Considerable discussion took place. Councilmember Gates MOVED APPROY AL AND SENDING OF THE LETTER, AS PRESENTED; second by Councilmember Burbidge. The motion carried as follows: Burbidge Gates Kochmar Watkins yes yes yes no Dovey Gintz Park no yes yes b. Regional Governance & Finance Questionnaire (ADDED ITEM) The questionnaire was reviewed by Council and amended as follows: 1. Page 1 - Question 1 - Add Item B - "Discussion and Resolution of Urban Subsidy Issue CITY COUNCIL REGULAR MEETING JUNE 2,1998 - PAGE 5 2. Page 3 - Question 2 - Add Item B - "The County Should Pass Those P AA' s that have been Signed Inter-jurisdictionally Councilmember Gates MOVED APPROVAL OF THE QUESTIONNAIRE AS AMENDED BY CONSENSUS OF COUNCIL; second by Councilmember Dovey. The motion carried as follows: Burbidge Gates Kochmar Watkins yes yes yes yes Dovey Gintz Park yes yes yes VII. CITY MANAGER REPORT Mr. Nyberg noted the crime statistics (placed in Council boxes) show a decline in violent crimes in Federal Way and stated we are leading the State in the decrease of same. He noted the work of the Chief and his staff as well as their "different strategies" approach to community policing as a means to their success. He noted a School/City Liaison meeting is scheduled for Monday June 8, 1998 at 7:30 a.m. He also noted an executive session for this evening is set for approximately :40 minutes with litigation, property acquisition and personnel issues to be considered. Action is expected. VIII. CITY COUNCIL REPORTS Councilmember Dovey announced a Parks Committee meeting is set for June 8, 1998, at 12:00 p.m. He also noted one meeting per month of the Parks, Recreation, Public Safety & Human Services Committee will take place in the evening instead of both meetings occurring at noon each month. Councilmember Watkins noted the next Land Use/Transportation Committee meeting is set for June 15, 1998, at 5:30 p.m. He also reported on regional issues. Councilmember Burbidge reported on regional issues. Councilmember Gates reported extensively on regional issues and announced she had been invited to a gathering of leaders about the MV Golden Eagle honoring the Baroness Symons of Vernham Dean, Parliamentary Under-Secretary of State for Foreign and Commonwealth Affairs United Kingdom, on Tuesday, June 9. Councilmember Kochmar spoke on regional issues. CITY COUNCIL REGULAR MEETING JUNE 2, 1998 - PAGE 6 Deputy Mayor Park stated he was proud and the Federal Way Police Department was doing an excellent job and was far-exceeding departments from any other part of Washington State. He gave his thanks for a job continually well done. Mayor Gintz had no report. Mayor Gintz recessed the regular meeting at 8:40 p.m. for Council to go into executive session. IX. EXECUTIVE SESSION a. b. PersonnellPursuant to RCW 42.30.110(1)(g) Property AcquisitionlPursuant to RCW 42.30.110(1)(b) At 9:15 p.m., Deputy City Manager Keightley announced another :10 minutes are necessary. At 9:27 p.m., Deputy City Manager Keightley announced another :20 minutes are necessary. At 9:47 p.m., Deputy City Manager Keightley announced another :20 minutes are necessary. At 10:05 p.m. the regular meeting was reconvened. Councilmember Gates MOVED APPROVAL TO SUSPEND COUNCIL RULES TO WORK BEYOND THE 10:00 O'CLOCK P.M. HOUR; second by Councilmember Dovey. The motion carried as follows: Burbidge Gates Kachmar Watkins yes yes yes yes Dovey Gintz Park yes yes yes Councilmember Watkins MOVED APPROVAL TO DIRECT AND AUTHORIZE THE CITY MANAGER TO CLOSE THE ACQUISITION OF CER T AINREAL PROPERTY REQUIRED BY THE CITY IN CONNECTION WITH THE STREET WIDENING PROJECT AT SO. 312TH STREET, EAST OF IDGHWAY 99, PURSUANT TO THE TERMS OF CERTAIN PURCHASE AND SALE AGREEMENTS WITH V ARIOUS PROPERTY OWNERS FOR THE PURCHASE PRICE LISTED AND COVERING THE PROPERTIES LOCATED AT: a. b. c. d. 1600 Block, So. 312111 St., Fed. Way, W A, Seller - Yi - Purchase Price $2,566.67; 1600 Block, So. 312111 St., Fed. Way, WA, Seller-BamardiSadler-PurchasePrice $2,566.66 1600 Block, So. 312111 St., Fed. Way, W A, Seller - Shin - Purchase Price $2,566.67 2036 So. 312111 St. Fed. Way, W A, Seller - Fraser - Purchase Price $14,600.00 CITY COUNCIL REGULAR MEETING JUNE 2,1998 - PAGE 7 The motion was seconded by Councilmember Dovey. The motion carried as follows: Burbidge Gates Kochmar Watkins yes yes yes yes Dovey Gintz Park yes yes yes Councilmember Watkins MOVED APPROVAL TO DIRECT AND AUTHORIZE THE CITY MANAGER TO CLOSE THE ACQŒSITION OF CERTAIN REAL PROPERTY REQUIRED BY THE CITY IN CONNECTION WITH THE STREET WIDENING IMPROVEMENT PROJECT ON SO. 356m STREET FROM 1 ST AVE. SO. TO SR 99, PURSUANT TO THE TERMS OF A CERTAIN REAL ESTATE PURCHASE AND SALE AGREEMENT DATED JUNE 1, 1998, BETWEEN THE CITY, AS PURCHASER, AND PUGET WESTERN, INC., AS SELLER, COVERING CERTAIN REAL PROPERTY LOCATED AT THE NORTH SIDE OF SO. 356TH ST., 100 BLOCK, FEDERAL WAY, WASHINGTON, FOR A PURCHASE PRICE OF $57,000.00; second by Councilmember Dovey. The motion carried as follows: Burbidge Gates Kochmar Watkins x. ADJOURNMENT yes yes yes yes Dovey Gintz Park yes yes yes Having no other business to come before the Council, Mayor Gintz adjourned the meeting at 10:08 p.m. Robert H. Baker Deputy City Clerk MEETING DATE: June 16, 1998 ITEM# It t-- ) ..............................................................................".............................................................................,.......................................... .........................................." CITY OF FEDERAL WAY City Council AGENDA ITEM ...~Y..!J..~~ çJ}J?JY.. ~ r.~~~..çg~~~~~!Q.~...!.~.?~..w.~.r. ~ ..r~ .~.~........................ ...................................................,...... CATEGORY: BUDGET IMPACT: X CONSENT RESOLUTION Amount Budgeted: - _ORDINANCE _STAFF REPORT Expenditure Amt: BUSINESS PROCLAMA TION Contingency Reqd: HEARING STUDY SESSION FYI OTHER .......,... ""'" "'" .................................... ............. ........................................................................................................... ................... .............................................. ATTACHMENTS: (1) 1998 Work Plan, (2) Council Committee Recommendation ...................................................................................................."...,.",...,......,.....".,.,......,.",.....,...,.........,........,...................."....,..... ...........,.,...."",..,."........." SUMMARYIBACKGROUND: The Diversity Commission presented their proposed 1998 Work Plan to the Parks, Recreation, Human Services & Public Safety Committee on May 27, 1998. That work plan calls for emphasis on three items: (1) Martin Luther King Celebration, (2) Youth Employment and (3) Recognition Award for Community Members. .. ......................................,................. .................................................................................................................... ..................... ................................................. CITY COUNCIL COMMITTEE RECOMMENDATION: Forward the proposed Work Plan to the fuD City Council on June 16, 1998. :~~~~~~~~:~~~~~~~ ~~~~::=f~:'~~~~~~~~~~~~::~- -~,: '::~~I~~" ~):;~~,~~::, /l;> APPROVED FOR INCLUSION IN COUNCIL PACKET: ~ (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: _APPROVED _DENIED TABLED/DEFERRED/NO ACTION COUNCIL BILL # Ist Reading Enactment Reading ORDINANCE # RESOLUTION # DIVERSITY COMMISSION 1998 WORI( PLAN r:> Martin Luther IGng Celebration r> Youth Employment r:> Recognition Award for Community Members "A City for All of Us" Item SA CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: 5/27/98 From: Susan Clary, Administrative Specialist Subject: Diversity Commission 1998 Work Plan Background: On May 12, 1998, the Diversity Commission unanimously adopted the following three items as their proposed 1998 work plan: (1) Martin Luther King Celebration with Commissioners Hassen and Hestle-Lunsford as lead; (2) Youth Employment with Commissioners Sanchez and Aina as lead; (3) Recognition Award for Community Members with Commissioner McIntosh as lead. The Diversity Commission is asking the Committee to review and approve the proposed work plan, with a recommendation to forward to full Council for their approval at their next regularly scheduled meeting on June 2, 1998. Committee Recommendation: To approve the Diversity Commission's 1998 work plan as presented. d: ommittee Member G:\CLERK\CMTE.REC 3/11196 MEETING DATE: June fto; /qqf; ITEM# ~((I ) ..........................................................,.....""..................................................."...""""""""""""""'....................,......"",""""""""......................... .,................ CITY OF FEDERAL WAY City Council AGENDA ITEM ... ~y~~.~.ç.! :....... .~.~~.~~ .~.~ ~.~.~.~.~.. !..~~.~~ ~.. ~~~ ~ry.. ~.~~~~~~..~.. ~~.. ~ ~.~.~~. .~.!.~~.~!.. ~ .~.~~.~..~ ~.~ P.~...................................... CA TEGORY: BUDGET IMP ACT: X CONSENT ORDINANCE BUSINESS HEARING FYI RESOLUTION STAFF REPORT PROCLAMA TION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ....................................................."'"""""""""""""""".............,..........."""""""""""""""""""""'.....,.....................................................""""""..............., . A TTACHMENTS: Memorandum to the June 8, 1998 meeting of the Parks, Recreation, Public Safety, and Human Services Committee """"""""""'..........................,............""""""""""""""..........................,.....""""""""""""""".........................,."""""""""'.................................,.............. SUMMARY /BACKGROUND: Residents in the Brigadoon neighborhood have actively requested the installation of speed humps on SW 323rd Street between SW 320th Street and 32nd Avenue SW to reduce traffic speed along that route. A traffic study conducted by staff indicated that the subject location would receive 1.0 severity point for traffic volume, 2.0 points for traffic speed, and 1.5 points for accident experience. Therefore, the total severity score is 4.5 points, which meets the 3.0 minimum to qualify for speed humps installation. In a neighborhood meeting residents requested the installation of two speed humps at a maximum spacing of 600 feet to be effective in reducing speed along that route. As a result, ballots were mailed to property owners and occupants within 600 feet of the proposed locations. Of the 134 ballots sent, 14 were returned as undeliverable, leaving an adjusted ballot total of 120. 100 ballots were returned (a 83% return rate) with 81 voting yes for the speed hump ( a 81 % approval rate). Thus, the overall approval of the speed hump was ...~?~:..~.~~~!.~~..~~.~..~~?p..t~.~..~~!.~~.~.i~..?f.?~.~:............................................. .,... ... ... .........." ..... .... ""......"" .........' .............. ...... ........... .........""" CITY COUNCIL COMMITTEE RECOMMENDATION: At its June 8, 1998 meeting the Parks, Recreation, Public Safety, and Human Services Committee approved and forwarded staff recommendation to install two speed humps at both locations on SW 323rd Street between SW 320th Street and 32nd Avenue SW. ... ~~;;. ~~~.¿~.~..~.~.~ ~~~ ~ ~ ¡;¡ ~ ~;.... Ail ;;;~.;... >~'~k"" ~:e~ ~~~~.~~= ...{~ ~.~.................................... """"""""""""'.............................................,....."""""""""""'.........................".............""""""-Yj...........f.£J.!...{/..4.if4.b.............,.................. APPROVED FOR INCLUSION IN COUNCIL PACKET: (it}:.: (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED TABLEDIDEFERRED/NO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # k:\council\agdbills\ 1998\sw323stcc . . I CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, PUBLIC SAFETY, AND HUMAN SERVICES COMMITTEE Date: May 18, 1998 From: Richard A. Perez, Traffic Engineer ,if Subject: Neighborhood Traffic Safety Program - Twin Lakes Neighborhood - ./ Background: Residents in the Brigadoon neighborhood have actively requested the installation of speed humps on SW 323rd Street between SW 320th Street and 32nd Avenue SW to reduce traffic speed along that route. A traffic study conducted by staff in January 1998 indicated that the subj ect location would receive 1.0 severity point for traffic volume, 2.0 points for traffic speed, and 1.5 points for accident experience. Therefore, the total severity score is 4.5 points, which meets the 3.0 minimum to qualify for speed humps installation. In a neighborhood meeting staff conducted on February 5, 1998, staff proposed the installation of two speed humps at a maximum spacing of 600 feet to be effective in reducing speed along that route. As a result, ballots were mailed to property owners and occupants within 600 feet of the proposed locations. The following table summarizes the ballot results: Location 1 2 Ballots Sent 54 80 Undeliverable 6 8 Deliverable 48 72 Returned 39 61 Yes Votes 34 47 (YeslDeliverable) % 71% 65% Installation criteria requires a 50% majority of the deliverable ballots. Affirmative votes accounted for more than 50% of the adjusted base in both locations balloted. '\ "\. Committee Recommendations Staff recommends the approval to install two speed humps at both locations on SW 323rd Street between SW 320th Street and 32nd Avenue SW. ' APPROVAL OF COMMlTI'EE REPORT:':, ::: , .. , .." , '" , '" , .. , ' , , " Committee Chair .. CommiÜë.e"Mem'ber , .. "Committee Member: : K:\ TRA FFI aNT S\ TW I N LKs\sW3 23 ST .MEM ] MEETING DATE: June "', JCft¡ ITEM# :L~} ..........................................,...........'................................................,.......................................................,.................................,..... ...........................................,. CITY OF FED ERAL WAY City Council AGENDA ITEM ...~~~~~~!~........~~.~~~.~.~.~.~..~.~~.~..~.~~~..~..~P~~~..~~.~.P...~..~.~~~..A.,,~.I1.IJ.~. .~.~. ........... ........""" .........""" """'" ..............., ...'" ..... CATEGORY: BUDGET IMP ACT: X CONSENT ORDINANCE BUSINESS HEARING FYI RESOLUTION STAFF REPORT PROCLAMA TION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ......................................,...........................................................""""'"...................................-.................'......................................... ...........,.....................,...... A TT ACHMENTS: Memorandum to the June 8, 1998 meeting of the Parks, Recreation, Public Safety, and Human Services Committee .........................................................,........................................................,............................."""""""""'-"'".........,............................... ........................'....-.... SUMMARY /BACKGROUND: Residents in the Brigadoon neighborhood have actively requested the installation of speed humps on 30th Avenue SW between SW 333rd Street and SW 337th Street. The rationale for this request was to reduce traffic speed and cut-through traffic along that street. Currently adopted installation criteria are based on a point system shown on the attached memorandum. Installation criteria are met if the total number of severity points is equal to or greater than 3. O. A traffic study indicated that the subject location would receive 0.5 points for traffic volume, 0.5 points for traffic speed, and 2.5 points for accident experience. The total number of points is 3.5, which meets the 3.0 minimum to qualify for speed hump installation. This neighborhood previously qualified for the installation of three speed humps on 30th Avenue SW and SW 338th Street. Due to clerical errors in the balloting process, staff agreed to re-ballot for Area 4. Staff sent ballots to property owners and occupants within 600 feet of the proposed location. The results of the re-ballot are as follows: Of the 72 ballots sent, one was returned as undeliverable, leaving an adjusted ballot total of71. Forty-nine ballots were returned (a 69% return rate) and 47 voted yes for the speed hump (a 96% approval rate). Thus ...?Y.~~~.~~..~R.P~?Y.~!..?t.~.~~.~P:.~9..~~.~P.~.~~..~?~.,...~.~:.~~.~.~..~~:..~.~?p~.~~..~.~i.~.~~!.~.?!..?~~:......................................................... CITY COUNCIL COMMITTEE RECOMMENDATION: At its June 8, 1998 meeting the Parks, Recreation, Public Safety, and Human Services Committee approved of forwarding the staff recommendation to install one speed hump at location 4 between SW 333rd Street and SW 337th Street. ~I:' ~~ ~~ ~~ ~ ~~ ~ ~~~ ~ ~ ~ ~I ~ ~ :=~õ ~ ~"~. - ~' :;~ ~[~:J Zr~ (~, '................,... .......................................,.......... ..........................................,............................'....:If:.. APPROVED FOR INCLUSION IN COUNCIL PACKET: (:.J1l ........'.........""................................................... (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED T ABLEDIDEFERREDINO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # k:\council\agdbills\] 998\cmte.\\pd CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, PUBLIC SAFETY AND HUMAN SERVICES COMl\1ITI'EE Date: June 2, 1998 Rick Perez, City Traffic Engineer ~ From: Subject: Brigadoon East Area 4 Speed Hump Backgr9und: Residents in the Brigadoon neighborhood have actively requested the installation of speed humps on 30th Avenue SW between SW 333rd Street and SW 337th Street. The rationale for this request was to reduce traffic speed and cut-through traffic along that street. Currently adopted installation criteria are based on a point system as follows: Severity Points Accidents per Year Average Daily Traffic 85th Percentile Speed (5-year history) (two-way total) (mph) 0.5 0.3-0.5 500-1100 . 26-29 1.0 0.5-0.7 1101-1700 29.1-32 1.5 0.7-0.9 1701-2300 32.1-35 2.0 0.9-1.1 2301-2900 35.1-38 2.5 1.1-1.3 2901-3500 38. 1-41 3.0 More than 1.3 More than 3500 More than 41 Installation criteria are met if the total number of severity points is equal to or greater than 3.0. A traffic study indicated that the subject location would receive 0.5 points for traffic volume, 0.5 points for traffic speed, and 2.5 points for accident experience. The total number of points is 3.5, which meets the 3.0 point minimum to qualify for speed hump installation. This neighborhood previously qualified for the installation of three speed humps on 30th A venue SW and SW 338th Street. Due to clerical errors in the balloting process, staff agreed to re-ballot for Area 4. Staff sent ballots to property owners and occupants within 600 feet of the proposed location. The results of the re-ballot are as follows: Of the 72 ballots sent, one was returned as undeliverable, leaving an adjusted ballot total of 71. Forty-nine ballots were returned (a 69% return rate) and 47 voted yes for the speed hump (a 96% approval rate). Thus overall approval of the speed hump was 66%, meeting the adopted criteria of 50%. Committee Recommendation: Staff requests a recommendation of approval to City Council to install a speed hump at location #4 on 30th Avenue SW between SW 333rd Street and SW 337th Street. J AI)PROVAL OF CO)[\UITEE nEPOHT: I Committee Chair .. - . _0_. _n ----- ----- Committee Member Committee Member G:\CLERK\CMTE.REC 3/11/96 >¡. " MEETING DA TE: June 16, 1998 ITEM# 7(~ ') """"""""""""""""""""""""""""""""""""""""""""""""'""""""...............................................................,..........""""""""""""""""""""..........................................,....... CITY OF FEDERAL WAY City Council AGENDA ITEM ....~ Y. ~ J~.ç.! ~... ~ ~.~ ~Y ~. ~ .. !.~~. ~.~ ~.~ K ~.~~... ~ ~.~ ~.~.~ ~ p ~~. g .. ç ~~. ~.~ ~.~ ~ .. A ~ ~.~~.~. ~.~!.... ..".. .. .. .. .. .. .. . CATEGORY: BUDGET IMPACT: _x- CONSENT _ORDINANCE _BUSINESS _HEARIN G _FYI _RESOLUTION _STAFF REPORT _PROCLAMA TION _STUDY SESSION _OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ .........................................................................."............................................................................................................................ ............,....................................,........................ ATTACHMENTS: Action form dated May 28,1998; draft first amendment ...................................................................................",............................................................................................................,..... ........................................,.................................. SUMMARYIBACKGROUND: Barry's Trucking and Landscaping has provided repairs for Park Operations since May 1997. The contract expires May 30, 1998. Contract provisions allow for an additional extension period. Staff recommends increasing the current contract by $20,000 for a Iota] of $36,728.52 and extending the term of the agreement to May 31, 1999. City policy ...~~g ~.~~~~ ..ç!~y'..ç 9.~!.1.~!.!..~P.P.~~~~!..~r.p.!:i.!'E. ~ .~~.~~. 9. ~.~~.J~9.:Qg9.:.............................. ................... ..,........... ........................ ........................................ ....................... CITY COUNCIL COMMITTEE RECOMMENDATION: On June 8, 1998, the Parks, Recreation, Human Services and Public Safety Council Committee passed a motion to amend the current contract with Batty's Trucking ....~!:1.~..~.~~~~ç.~P'!.~g..~y'..!~ç.~.~~.~!.1.1.g..~~.~..~.<?.lP.P.~!:1.~~.~!.~.~..~.?g:.9.Qg..~~~.~~.!~~.9}~g..~~.~..~~.~..~~.~!~Y.}}.:J~.~~:.............................................. Ii ~. '. .. ..Ç} IX.. ~.~. ~ ~.9.~ ~.. ~~. ç, Q ~.~~~. ~~ A! ~ Q.~.:.. A p. p. ~ ~Y ~.. ~. ~.~.~ ~.~ ~.~ . !.~~.<? .lP.. ~ ~g.~!:1. !.i. ~g:............ .. .t..~. :::'~.f...!) ¡ (¿ . :1'. .; .~.~........ . .. .. .. .. . (/11. APPROVED FOR INCLUSION IN COUNCIL PACKET: (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: _APPROVED _DENIED _T ABLED/DEFERRED/NO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: May 28, 1998 From: Steve Ikerd, Property Services Manager Subject: Barry's Trucking and Landscaping Contract Amendment Background: Barry's Trucking and Landscaping has provided services for Park Operations since May of 1997. The contract expires May 30, 1998. Contract provisions allow for an additional extension period. I recommend increasing the CUITent contract by $20,000 for a total of $36,728.52 and extending the tenn of the agreement to May 31, 1999. City policy requires Council approval of purchases over $20,000. Committee Recommendation: Motion to amend the current contract with Barry's Trucking and Landscaping by increasing the compensation $20,000 and extending the tenn to May 31,1999. APPROVAL OF COMMITTEE REPORT: c- + vl>.-/~~--/ Committee Member G:\CLERK\CMTE.REC 3/11/96 FIRST AMENDMENT TO MAINTENANCE/LABOR AGREEMENT FOR LANDSCAPING AND HAULING DRAFT This First Amendment (" Amendment") day of June, 1998, and is entered into Federal Way, a Washington municipal Barry's Trucking and Landscaping, ( "Contractor" ) . is dated effective this 1st by and between the City of corporation ("City"), and a sole proprietorship A. The City and Contractor entered into a Maintenance/Labor Agreement dated effective May 1, 1997 whereby Contractor agreed to provide general landscaping services ("Agreement"). B. Section 18.2 Modification of the Agreement provided that the Agreement may only be amended by written agreement signed by the parties. C. The City and the Contractor desire to amend the Agreement to continue the Services described in Section 1 of the Agreement by extending the term of the Agreement, and increasing the compensation paid to the Contractor. NOW, THEREFORE, the parties agree to the following terms and conditions: 1. Term. Section 2 of the Agreement shall be amended to extend the term of the Agreement until May 31, 1999. 2. Compensation. In consideration of Contractor continuing to provide the Services described in Section 1 of the Agreement during the extended term of the Agreement, Section 4.1 shall be amended to increase the compensation paid to the Contractor by an additional amount not to exceed Twenty Thousand and no/100 Dollars ($20,000.00) and Washington State sales tax equal to One Thousand Seven Hundred Twenty and no/100 Dollars ($1,720.00). The total amount payable to Contractor pursuant to the original Agreement and this First Amendment shall be an amount not to exceed Thirty Eight Thousand Seven Hundred Twenty Eight and 52/100 Dollars ($38,728.52) . 3. Full Force and Effect. All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. DATED the effective date set forth above. By: Kenneth E. Nyberg Its City Manager 33530 1st Way South Federal Way, Washington 98003 ATTEST: City Clerk, N. Christine Green, CMC APPROVED AS TO FORM: City Attorney, Londi K. Lindell MARLES CORPORATION d/b/a/ AMAYA ELECTRIC By: John Amaya Its: President P.O. Box 98686 Tacoma, WA 98498-0686 (253) 582-8566 a:Arnaya.lst OS/28/98 (set/Parks) - 2 - MEETING DATE: June 16,1998 ITEM# _T if J ...........................................................................................,"""""""""""""""'.......................-...................................","""""""""""""""""""""""""'.... .........................."...... CITY OF FEDERAL WAY City Council AGENDA ITEM ....~y;ç,.J.~.Ç.!.;...A.~.!:l..Y~..~J ~.~.!!".~ ~...ç.~~.!.~~~!.. .A.~~.~ 4~~.~!............ .............."...... ......................,........... ....,.... ................. CATEGORY: BUDGET IMPACT: _X- CONSENT _ORDINANCE _BUSINESS _HEARING _FYI _RESOLUTION _STAFF REPORT _PROCLAMA TION _STUDY SESSION _OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ........................................"........................................................................................................-...................................................." ............................................,............................ A TT A CHMENTS: Action form daled May 28, 1998; draft first amendment ....................................................................................................."................................................................................................. ...............".............................",.......................... SUMMARY/BACKGROUND: Amaya Electric has provided repairs for Park Operations since June 1997. The contract expires May 31, 1998. Contract provisions allow for an additional extension period. Staffrecommends increasing the current contract by $25,000 for a total of $44,000 and extending the term of the agreement to May 31, 1999. City policy requires City ....ç~.~!:I.s!.L~p.p.:.? ~.~!..~.f. P.~.:.~.~ .~.~.~ ~. ~ ~.~:J.? 9.:9g9.:......................... ................................."............................ .................. ............."................. .................... .................... CITY COUNCIL COMMITTEE RECOMMENDATION: On June 8,1998, the Parks, Recreation, Human Services and Public Safety Council Committee passed a motion to amend the CUITent contract with Amaya Electric by ..} ~~E~~.~.~ ~ g,~~.~..~?~ P.~~.~. ~.~ !P.I}, ..~.?~.'.Q9.9...~~9..~.~.~~.~.~.~ ~.g.. ~.~.~..~~.~.~~.~!:I:Y...~}.;}22~.:.. .................,.. .............h.._................................. ................... . ... .Ç} TY... ~.~.~. ~g ~ ~ ..~!=.. ç,.Q ~.~!=.. ~p A ! ~ Q .~. : .. A PPE ç.y' ~.. ~g.~ i ~.~ ~.~ ..~ ~~.~ P..~ ~.I}, ~~. ~!. ~g:..... ......." J; ~:f. J! l"I.I.<:£..,("" .... .. .............. ~) , ~ APPROVED FOR INCLUSION IN COUNCIL PACKET: (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: _APPROVED _DENIED - T ABLED/DEFERRED/NO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Date: May 28, 1998 From: Steve Ikerd, Property Services Manager Subject: Amaya Electric Contract Amendment Background: Amaya Electric has provide electrical repairs for Park Operations since June of 1997. The contract expires May 31, 1998. Contract provisions allow for an additional extension period. I recommend increasing the CUITent contract by $25,000 for a total of $44,000 and extending the tenn of the agreement to May 31,1999. City policy requires City Council approval of purchases over $20,000. Committee Recommendation: Motion to amend the CUITent contract with Amaya Electric by increasing the compensation $25,000 and extending the tenn to May 31, 1999. APPROVAL OF COMMITTEE REPORT: ~d~-k:~ Committee Member G:\CLERK\CMTE.REC 3/11196 . FIRST AMENDMENT TO MAINTENANCE/LABOR AGREEMENT FOR ELECTRICAL INSTALLATION AND MAINTENANCE DRAFT This First Amendment ("Amendment") is dated effective this 1st day of June, 1998, and is entered into by and between the City of Federal Way, a Washington municipal corporation (" Ci ty" ), and Amaya Electric, a Washington corporation ("Contractor"). A. The City and Contractor entered into a Maintenance/Labor Agreement dated effective June 1, 1997 whereby Contractor agreed to provide maintenance, trouble shooting and repair of electrical systems at City occupied facilities ("Agreement"). B. Section 18.2 Modification of the Agreement provided that the Agreement may only be amended by written agreement signed by the parties. C. The City and the Contractor desire to amend the Agreement to continue the Services described in Section 1 of the Agreement by extending the term of the Agreement, and increasing the compensation paid to the Contractor. NOW, THEREFORE, the parties agree to the following terms and conditions: 1. Term. Section 2 of the Agreement shall be amended to extend the term of the Agreement until May 31, 1999. 2. Com~ensation. In consideration of Contractor continuing to provide the Services described in Section 1 of the Agreement during the extended term of the Agreement, Section 4.1 shall be amended to increase the compensation paid to the Contractor by an additional amount not to exceed Twenty Five Thousand and no/100 Dollars ($25 1000.00) . The total amount payable to Contractor pursuant to the original Agreement and this First Amendment shall be an amount not to exceed Forty Four Thousand and no/100 Dollars ($44,000.00) . 3. Full Force and Effect. All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. DATED the effective date set forth above. By: Kenneth E. Nyberg Its City Manager 33530 1st Way South Federal Way, Washington 98003 ATTEST: City Clerk, N. Christine Green, CMC APPROVED AS TO FORM: City Attorney, Londi K. Lindell MARLES CORPORATION d/b/a/ AMAYA ELECTRIC By: John Amaya Its: President P.O. Box 98686 Tacoma, WA 98498-0686 (253) 582-8566 a:Amaya.lst OS/28/98 (sef/Parks) - 2 - MEETING DATE: June 16, 1998 ITEM# --v- ~- ) """"'......................................................................,.......""""".................................................-..................""""""""""""""""""""""""""""""""""""'...... ................,............. CITY OF FEDERAL WAY City Council AGENDA ITEM ....§'Y~.J~.ç.!.;... ç~ ~ ~.Þ.~ ~!~ ~~. ..~~.~~...¥..!~~~... ~.!g~!~~. g................ ...................., .............................." .......,..... .......... .......".... - ...... CATEGORY: BUDGET IMPACT: _X_CONSENT _ORDINANCE _BUSINESS _HEARING _FYI _RESOLUTION _STAFF REPORT _PROCLAMA TION _STUDY SESSION _OTHER Amount Budgeted: $ 488,000 Expenditure Amt: $ 36,630 Contingency Reqd: $ ........................................................................................................,..."""""""""""""""""""-""""""""""""""""""""""""""""""""...........................,........... ........................ A TT A CHMENTS: Action form dated June 2, 1998 ................................................................................."...................................................................................................................., ......................................................................"... SUMMARYIBACKGROUND: It has been the City's plan to installlhe Celebration Park flood light poles and fixtures on the soccer fields using volunteers. Funds were reserved for the lights and expense for connecting the system to Puget Sound Energy services. The Council approved the light purchase at their June 2, 1998 meeting. Staff recently received the Development Agreement from PSE for the street portion of the project. The combined savings in cost for the lights and the PSE connection charge for the project is approximately $45,000. Staff have been reviewing the installation of lhe light poles, fixtures and bases in the batting fields. Many of the poles and bases are in the plaza area and will be placed in and around the underground utility including electricity, water, sewer and storm sewer piping. As a benefit of the project, staff have asked the contractor to provide a quote for the installation of the bases, light poles and fixtures at the batting complex and bases only in the soccer fields. There are many benefits to contracting the installation of the bases for both the batting and soccer fields. The most important includes passing the risk of damaging the underground utility from the City to the contractor, improved coordination of subcontractors, guarantee from the contractor for the initial leveling of the bases, improved use of volunteers at the soccer fields and project ....~!.~.i. :!.8.. ~ .i.:!.~.~. ~.h~..~.?~~..~9.~.1.~..~~..~~Eg.~ p.!.i. ~b.~~..~~~!.~~~.!.~..~b.~.~ ~.~~9.~.!~:.................................. ......,............. .",............................ .... .................. ..."................. CITY COUNCIL COMMITTEE RECOMMENDATION: On June 8,1998, the Parks, Recreation, Human Services and Public Safety Council Committee passed a motion to contract the installation of the bases for the light ... P. 9. !.~ ~.. ~.~ ~ 9.~. g~ g ~~.. ~.~.~. ç~.! ~ ~E~~. ~ 9.~.. ~.~~~.. P. ~ ~ j ~~ ~. ~ ~.~.. fl. 9. 9.~}, ~ g ~~.~!.1. K .~~.. ~.~~.. ~ ~.~~ ~!.1. K ~g. ~ p. !.~~. . ~ ~ ..~~ ?,' c <2. JP...P. ~,"~ ~ ~,A. ~Y," .,',~ ~,~ ft .. .. ........", tf.: A " . " .. ..ç,.! TY... M.~.~ A ç .~ ~ .. ~~. ç, Q M.~~. ~ ~ A:r ~ 9..~.:.. ~ P.P.~ ?.Y. ~ . ~g. ~.~ ~.~~.~ ..~.~ ~.?~. ~ ~.~.~ ~ ~.ig.~.:.............. k; ~l {) l ~..!-~~: .,~......... .. ... .. . .. APPROVED FOR INCLUSION IN COUNCIL PACKET: ciJj (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: _APPROVED _DENIED _TABLEDIDEFERREDINO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE' Date: June 2, 1998 From: David Wilbrecht, Deputy Director Parks, Recreation and Cultural Services Department Subject: Celebration Park Flood Lighting Background: It has been the City's plan to instal1 the Celebration Park floodlight poles and fixtures in the soccer fields using volunteers. Funds were reserved for the lights and expense for connecting the system to Puget Energy Services (PSE). The Council approved the light purchase at the June 2, 1998 City Council meeting. We recently received the Development Agreement from PSE for the street portion of the project. The combined savings in cost for the lights and the PSE connection charge for the project is approximately $45,000. The underground PSE utility is being instal1ed at this time. We have been reviewing the instal1ation of the light poles, fixtures and bases in the batting fields. Many of the poles and bases are in the plaza area and will be placed in and around the underground utility including electricity, water, sewer and stonn sewer piping. As a benefit to the project, we have asked the contractor to provide a quote for the instal1ation of the bases, light poles and fixture at the batting complex and bases only in the soccer fields. There are many benefits to contracting the instal1ation of the bases for both the batting and soccer fields. The most important includes passing the risk of damaging the underground utility from the City to the contractor, improved coordination of subcontractors, guarantee from the contractor for the initial leveling of the bases, improved use of volunteers at the soccer fields and project timing since the work could be accomplished earlier in the schedule. Staff wiII be receiving a finn proposal from the contractor for this work and wil1 be presenting detailed infonnation to the Council Committee on June 8, 1998. During that meeting, we wiII be requesting the Committee to approve the request to contract to install the bases for the light pole throughout the project and flood lighting at the batting complex. Volunteers will continue to be used for the floodlights in the soccer fields. Committee Recommendation Motion to contract the instalIation of the bases for the light poles throughout the Celebration Park project and flood lighting at the batting complex as recommended by staff. APPROVAL OF COMMITTEE REPORT: Committee Member MEETING DATE: June 16, 1998 ITEM# -=V-C-ÁJ """"""""""""""..................................,..............................................,..............""""""""""""""""""""""""""""""'"""""""""'...........................,............ CITY OF FED ERAL WAY City Council AGENDA ITEM ... ~.1! ~~~.ç.'~~:....... .~.~.~~.. ~~.~~. .~~~~.~.. .~~.~.~ ~ ~~.~. .~. ~.P.~~.Y.~ ~.~~ ~.~.. ~. .~.~ ."!~.. ~~.~.~ ~~. .~.~.~.~.~ .~.. ~~P.~ .~.~........................................... CA TEGORY: BUDGET IMPACT: X CONSENT ORDINANCE BUSINESS HEARING FYI RESOLUTION STAFF REPORT PROCLAMA TION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ """"""""'..............................................,........................................................,...."""""""""""""""""""""""""""'".................................................."'" ....,.. ATTACHMENTS: Memorandum to the May 18, 1998 meeting of the Land Use and Transportation Committee """"""""'.....................................,..............................................""""""'"...................................................,...""""""""""""""""""""""""""""......'........ ,. SUMMARY /BACKGROUND: In 1997 the City received mitigation money for upstream development storm water impacts to the Star Lake trunk system. Because this money is mitigation money, by law it can only be used for projects associated with the specified storm water conveyance system. Further, if this money is not used within five years - by February 24, 2002 in this case - by law it must be returned. SWM has used this mitigation money, $64,163.61, to initiate the design process on five projects along the Star Lake trunk conveyance system as identified by the City's Surface Water Capital Facilities Plan. Completed design plans will provide for the option of completing portions of the five identified projects using City surface water maintenance crews. Dependent upon how much of the work that the City accomplishes as major maintenance, overall capital construction cost savings will be the result. The design has reached the 30 % completion point and is therefore submitted for your consideration. The proposed drainage improvements will be located along Star Lake Road, between Military Road and South 272nd Street. They will service a 403 acre drainage basin of developed, primarily residential area. The drainage basin includes properties east of Pacific Highway South and South of S 272nd Street, extending to just south of S 286th Street, southeast of Military Road and east of Interstate 5. The project's purpose is to reduce the frequency of flooding in homes, on property, and within the right-of- way of Star Lake Road and S 272nd Street. Attached for your reference is a location map with the project alignment and footprints. "'.....................................................,......"""""""""""""""'..................,.............."""""""""""""""""'.........................,.""""""""""""""".......,................. .....................................................,......""""'" ................................................,.................................. .....................................,....................,............... The following provides a brief synopsis of the progress on the project to date: . The topographic and property boundary surveys . Preliminary Facility design and Siting Ongoing tasks include: . Project design. . Property negotiations . SEP A preparation and project permitting ......................................................,.............................................."...........................................................,..................................... ................,.........................., CITY COUNCIL COMMITTEE RECOMMENDATION: At its May ]8, ]998 meeting the Land Use and Transportation Committee approved and forwarded staff recommendation to proceed with design and return to the Committee at the 85% design completion stage for further reports and authorization. ......................................................,.....................................................,........,..............................................,.................................. .........",................................' CITY MANAGER RECOMMENDATION: ,Jf/,c I.~' «....,.v-.~:to' :--f,~-""\-"" ~v-1/ h ~-h II / I) ¡ -/ f .....................,......... """""""""" ... """ ........,.. ....,.. ..........""" .,............. .............""" .""""'" ............,:....fM'~~.I>. .,.. .....:L"1.é. ~{..,......... ....... ...................." ............ >11 . . APPROVED FOR INCLUSION IN COUNCIL PACKET: Cjí jf.- (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED T ABLEDIDEFERREDINO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # k:\counciI\agdbills\ I 998\starIake.30% ~ ( CITY OF .. ..- E:D~ ~ ~ FrY'" Date: May 15, 1998 From: Phil Watkins, Chair Land Use and Transportation Committee Jeff Pratt, Surface Water Manager~ Star Lake Basin Drainage Improvements - 30% Design Status Report To: Subject: - Bac/{zropnd: In 1997 the City received mitigation money for upstream development storm water impacts to the Star Lake trunk system. Because this money is mitigation money, by law it can only be used for projects associated with the specified storm water conveyance system. Further, if this money is not used within five years - by February 24, 2002 in this case - by law it must be returned. ( SWM has used this mitigation money, $64,163.61, to initiate the design process on five projects along the Star Lake trunk conveyance system as identified by the City's Surface Water Capital Facilities Plan. Completed design plans will provide for the option of completing portions of the five identified projects using City surface water maintenance crews. Dependent upon how much of the work that the City accomplishes as major maintenance, overall capital construction cost savings will be the result. The design has reached the 30 % completion point and is therefore submitted for your consideration. The proposed drainage improvements will be located along Star Lake Road, between Military Road and South 272nd Street. They will service a 403 acre drainage basin of developed, primarily residential area. The drainage basin includes properties east of Pacific Highway South and South of S 272nd Street, extending to just south of S 286th Street, southeast of Military Road and east of interstate 5. The project's purpose is to reduce the frequency of flooding in homes, on property, and within the right-of-way of Star Lake Road and S 272nd Street. Attached for your reference is a location map with the project alignment and footprints. The following provides a brief synopsis of the progress on the project to date: . The topographic and property boundary surveys . Preliminary Facility design and Siting Ongoing tasks include: . Project design. . Property negotiations . SEPA preparation and project permitting . Recommendation: Staff recommends that the committee authorize staff to proceed with design and return to the committee at the 85 % design completion stage for further reports and authorizations. J JTP/MS Attachments K:\LUTC\1998\ST ARLAKE.30 % co ( ( .'... ,....= ,."",... "..' SHEET 4 \ " ~., ~ .~-----! '00 ... --..,cn 18" DIA II ~~~ ~.-. . .....-. ~ ECERAL. =.: ~ .... PRELIMINARY DRAWING REFERENCE ~I.... .""....... """'1-. lliEtID PIPE REPLACEMENT 12" DIA CALL 2 DAYS BEFORE YOU DIG 1-800-424-5555 vrfu :::..- ~UVl --... FEDERAl WAY STAR lAKE ROAD STAR lAKE BASIN DRAINAGE IMPROVEMENT "', ....-to' 5><W 3 õf MEETING DATE: June 16, 1998 ITEM# ~ (') """"""""""'.................................,.....................................................,..............................................................,..................................... ................,....,........,... CITY OF FED ERAL WAY City Council AGENDA ITEM ... ~P~~~.ç.!. ~....... .~.~.~.~~. .~.~.~ ~~. .~.~~~.~ ~ .~~.. ~ ~? ~.f!1..~ ~,!.~~..ç ~.~.~.~~.I..!'. ~ ~.i~.~ ~.~. .~~.~.~.~. .~.~~.~P.~~.~.~~...................................... CATEGORY: BUDGET IMPACT: X CONSENT ORDINANCE BUSINESS HEARIN G FYI RESOLUTION STAFF REPORT PROCLAMA TION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ........."..................................................,.....,.................,.........,..............,........,.......................,........................,................."....,........ .......................,..,.............,. ATTACHMENTS: Memorandum to the June 1, 1998 meeting of the Land Use and ......................................................!~~.~~p().~~.t.i.().~..ç.?~,~.!.~~.~~, .......,.............,...................."" ..............,..,..........................,......... ...." .............""" ..." SUMMARYfBACKGROUND: The project has been completed and the contractor is now requesting release of the retain age associated with the project. Prior to release of retain age on a Public Works project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. The final construction cost for the So 356th Regional Storm Water Control Facility project, is $1,741,561.39, which is $171,010.23 below the approved construction contract budget of $1,912,571.62. The attached memorandum provides more detail on the ending project balance, .........,................................................,.........,................................,.........,..................................,..................,........,...........,.........,.. .....,........,...........""""""""" CITY COUNCIL COMMITTEE RECOMMENDATION: At its June 1,1998 meeting, the Land Use and Transportation Committee accepted the Porter Brothers Construction, Inc. project as complete in the amount of $1,741,561.39, and authorized release of retainage, ... ~~;~. ~.~.~.¿ ~.~. ~¿ ~ ~~.~ ~~ ¡;~ ~ ~ ':"" "Mi' ~.~<.~...; ~.~~'~. ~ ~."" ~~. ~.~ "~:.~'~' ~.~, X'~" ......................... ¡;; ~ ~;~ ~~ ~~; ~ ~ ~ ~~ ¡ ~ ~; ~ ~ ~~ ~¡~; ¡ ~ ~ ~,~1ôt k +, £ ~L 41 Þ L (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED _TABLEDIDEFERREDINO ACTION k:\council\agdbiIJs\] 998\s356thrs,wpd COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # ""-., ( CITY OF .. . .,.. - -- .. '. '-'-" . DATE: 1 May 28, 1998 .. TO: Phil Watkins, Chair Land Userrransportation Committee - Jeff Pratt, Surface Water Manager ~~ FROM: -' SUBJECT: South 356th Regional StolID Water Control Facility - Final Project Acceptance Background: Attached please find the May 13, 1997 memo entitled So 356th Regional Storm Water Control Facility - Bid Award. This memo was presented to the committee as part of a request for permission to award the referenced project. The low project bid was $1,738,701.47 from Porter Brother Construction, Inc.(PBC Inc.). The Committee also approved a requested 10% construction contingency in the amount of $173,870.15 for a total approved contract budget of $1,912,571.62. . The project has been completed and the contractor is now requesting release of the retainage associated with the project. Prior to release of retainage on a Public Works project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. The final construction cost for the-So 356th Regional Storm Water Control Facility project, is $1,741,561.39; $171,010.23 below the approved construction contract budget of $1,912,571.62. An overview of the ending project balance follows: Project Costs: Project Design $204,727 Property acquisition $1,189,455 ( \. Project Construction Construction Cost (PBC Inc.) Construction Management Underground Utility Conversion $1,741,561 $ 145,633 $ 120.000 Total Project Cost: $3,401,376 . ." ..,,', " <, ..,.,.,. """,,"-----""--"'-"'-"""-'-- . """"""""""""""""""'-":""'-~"""'-:--""'1'-:"'-"'7" Project Appropriation: $3,576,753* Ending Project Balance: $175,377 * This amount Î1ICi1Uks $717,000.00 contribuJed toward the project by WDOT as part ofTlJ.qjn{ \!.enlUre..to provide storm water quaüty and quaJUity control for their SR161 improvemoúS and $2(J4,830 appr(}jJed b.udg.et.in~e. Recommendation: StAff recommends that the following item be placed on the June 7. 1998 Council Consent Agenda for approvaj . . - . 1. Final acceptance of the completed So 356th Regional Storm Water Control Facility. - constructed by Porter Brother Construction. Inc. J K: \UITC\S356'IHRS. wPD #, ~', . . .. ,". , . ~ \ \... MEETING DATE: June] 6, ] 998 ITEM# -cJL ÇJI ) ..........................................,.............""""""""".................................,..."""""""""""""""""""..............,...""""""""""""""""""""""'.......".......""""""'" CITY OF FEDERAL WAY City Council AGENDA ITEM ... ~.~.~~~ .Ç!~... .... .~.~~ !..~ .~.. ~.~.~.~.~. .~.. (':J..~~.~~~ t~~? j .~~~. .~.~.~.~~............................ ... .......... .......... """"""""""""""".................""""""" CATEGORY: BUDGET IMP ACT: X CONSENT ORDINANCE BUSINESS HEARING FYI RESOLUTION STAFF REPORT PROCLAMA TION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ """""""""""""""""".......,..................,............................................................................................,.......................................................,..... ............""""""" A TT ACHMENTS: Memorandum to the June], ] 998 meeting of the Land Use and ......""" ... ............................." ... .....!.~~.~.sp?~.~!.~().~..ç.?J?..~!.!~~~.......... ..... ......... .,....... "........,. ............................................."" .............."""""'" ......"" SUMMARY/BACKGROUND: On May 28, 1998, the City received four bids on the referenced project. The low bid contractor for this project is Stan Palmer Construction, Inc., with a total bid amount of $1 ,426,937.56. This bid amount is 28 % lower than the average bid of the next three lowest bidders combined, and 0.23 % higher than the engineer's estimated construction cost for this project (see attached memorandum with bid tabulation). Based on reference checks completed by CH2M HilI, Inc., the City's design contractor on this project and by City staff, there is no known reason why this low bidder should not be able to successfully complete this project to the City's satisfaction. The project budget status is as follows: Design Acquisition Construction Management CoIt.<;truction $ 195,900.00 $ 47,000.00 $ 214,700.00 $1,569,631.31* Total Project Costs $2,027,231.31 $1,853,356.00 Council Authorized Budget Costs - Budget $ 173,875.31 * Includes 10% construction contingency The estimated project shortfall of $173,875.31 is due to a two-year construction delay and includes the 10% construction contingency in the amount of $142,693.56. """"""""""..........................,......."'..........................,........................""""""""""""................,.............""""""""..........................,..................,...... ............. ......................................................,.........""" ...................................................,........."""""""""'" """"""""""...........................,.................."""" CITY COUNCIL COMMITTEE RECOMMENDATION: The Land Use/Transportation Committee recommends that the project budget be amended by a budget increase in the amount of $173,875.31. The Committee further recommends the award of this project to the lowest responsive, responsible bidder, Stan Palmer Construction, Inc., in the amount of $1,426,937.56 and that a 10% construction contingency totaling $142, 693.75 be established for the project. """"""""""""""""""..................,........................................................,...............................................,........................................................, .......................... ... .... ... ................,............. ... ..' ...........................,..... ""'...........................,. ï""""""'" '.""" ;...:....... .... tt:-¡... .~~. (:~.~~:~ .~. :.:¡¿. ~:~:(.;¿: .1.. ,'-');,""'ff" rfi'f;:j""'" CITY MANAGER RECOMMENDATION: t1{tVt\)vr' t::r""'~ '7 7 . . t ¡;; ~ ~ ~~ ~~ ~ ~;~ ~ ~ ~~; ~~; ~~~ ~ ~ I¡; ¡ ~;~;, <if¡¡ ~ J£ 4 ò/ "\ t,tí , m (BELOW TO BE COJvfPLETED BY CIJY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED T ABLEDfDEFERRED/NO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # k:\council\adgbills\ 1998\bdmorbi.\\pd ( ( ( u-..---........-.- ----------..- - -- - "--'. -- - CITY OF - . . - - E:I:J~ ~~~ . - . .-,- - :- .- ',..--~ . DATE: ~ May 28, 1998 ~ TO: Phil Watkins, Chair Land Use/Transportation Committee ~\ - Jeff Pratt. Surface Water Manager \" FROM:JJ SUBJECT: SeaTac Phase I (Belmor) RFB98-107 - Authority to Award Bid Background: On May 28, 1998, the City received four bids on the referenced project. The low-bid contractor for this project is Stan Palmer Construction, Inc., with a total bid amount of $1,426,937.56. This bid amount is 28 % lower than the average bid of the next three lowest bidders combined, and 0.23 % higher than the engineer's estimated construction cost for this project (see attached bid tabulation). .. Based on the reference checks completed by CH2M HILL, Inc., the City's Design Consultant on this project and by City staff, there is no known reason why this low bidder should not be able to successfully complete this project to the City's satisfaction. The project budget statUs is as follows: Design $ 195,900.00 Acquisition $47,000.00 Construction Management $ 214,700.00 Construction $1,569,631.31 * Total Project Costs $2,027,231.31 Council Authòrized Budget $1,853,356.00 Costs - Budget $ 173,875.31 * Includes 10 % contingency The estimated project shortfall ($173,875.31) is due to a two year construction delay and includes the 10% construction contingency in the amount of $142,693.56. " '..'" "'1 ,.'\~ - ;,: fJ . .. .: (' Recommendations: Staff recommends that the project budget be amended by a budget inÇJ.e~(!ln tile amount of . -: $173,875.31. Staff recommends the award of this project, to the lowest cesgo.11S.Í¥A responsible - bidder, Stan Palmer Construction, Inc., in the amount of $1,426,937.56 and that a 10% construction contingency totaling $142, 693.75 be established for the project. In addition, staff recommendslthat this matter be placed on the June 16, 1998 City Council meeti!lg consent agenda for their cOI~ideration. ' ' -- Jj ., K:\LUTC\BEIMORBL WPD ( ( Bid Tabulation "RFB 98-107" South 324th to South 336th Trunk Stonn Drainage and Belmor Regional Storage Facility Improvements Project "0' Cta < PIa ~ ICN 4 Vendar Name -> Stan Palmer ConstnJctian, In P"etta Brothens Constructiall uccland Sons, Inc. Gary Merlino Constructian C< ENGINEER'S ESTIMATE locatlan -> Item Amount Price Total Price Total Price Total Price Total Price Total 1 Surveying 1 12,000.00 12,000.00 21,500.00 21,500.00 19,000.00 19,000.00 25,000.00 2';,000.00 10,700.00 10,700.00 2 Farce Account 25000 1.00 25,000.00 1.00 25,000.00 1.00 25,000.00 1.00 25,000.00 1.00 25,000.00 3 Mabillzatlan 1 114,000.00 114,000.00 130,000.00 130,000.00 120,000.00 120,000.00 190.000.00 190,000.00 119,000.00 119,000.00 4 Clearing and Grubbing 1 30,000.00 30,000.00 15,000.00 15,000.00 44,200.00 44,200.00 50,000.00 50,000.00 3,116.70 3,116.70 5 Removal of Structure and Obs 1 7,000.00 7,000.00 9,000.00 9,000.00 6,100.00 6,100.00 10,000.00 10,000.00 2,717.80 2,717.80 6 Excavation Inc. Haul 21114 11.00 232,254.00 9.75 205,861.50 13.50 285,039.00 18.00 380,052.00 5.38 113,171.04 7 Embankment Compactian 2103 5.00 10,515.00 15.00 31,545.00 2.20 4,626.60 5.00 10,515.00 1.21 2,544.63 8 Bentonne Amended Back!ül 1300 10.00 13,000.00 8.75 11,375.00 17.00 22,100.00 50.00 65,000.00 21.40 27,820.00 9 Bentonne Seal 975 24.00 23,400.00 20.00 19,500.00 28.00 27,300.00 75.00 73,125.00 42.80 41,730.00 10 Trench Stobillzatlan Material 576 25.00 14,400.00 13.50 7,776.00 23.00 13,248.00 35.00 20,160.00 16.05 9,244.80 11 Streambed Gravel 124 40.00 4,960.00 23.50 2,914.00 54.00 6,696.00 50.00 6,200.00 64.20 7,960.80 12 Training Stones 103 50.00 5,150.00 66.00 6,798.00 75.00 7,725.00 75.00 7,725.00 32.10 3,306.30 13 Drain Gravel 26 30.00 780.00 13.50 351.00 50.00 1,300.00 30.00 780.00 12.84 333.84 14 light loose Rlprap 812 30.00 24,360.00 18.50 15,022.00 33.00 26,796.00 30.00 24,360.00 21.40 17,376.80 15 Quarry Spalls 526 27.00 14,202.00 15.50 8,153.00 35.00 18,410.00 30.00 15,780.00 21.40 11,256.40 16 Crushed Surfacing Tap CoUI$ 439 20.00 8,780.00 15.00 6,585.00 37.00 16,243.00 20.00 8,780.00 14.45 6,343.55 17 Crushed Surfacing Base Cour 2033 20.00 40,660.00 15.00 30,495.00 23.70 48,182.10 20.00 40,660.00 14.45 29,376.85 18 Structure Excavation Cia.. B 11529 4.00 46,116.00 8.75 100,878.75 5.30 61,103.70 18.00 207,522.00 3.65 42,080.85 19 Controlled Denlity Fill (CDF) 135 65.00 8,775.00 55.00 7,425.00 140.00 18,900.00 100.00 13,500.00 80.25 10,833.75 20 Alpha. Const. Pavement CI. 104 100.00 10,400.00 110.00 11,440.00 120.00 12,480.00 100.00 10,400.00 64.20 6,676.80 21 Belmar ooUet Contral Structur -- 1 40,000.00 40,000.00 46,075.00 46,075.00 37,500.00 37,500.00 40,000.00 40,000.00 30,281.00 30,281.00 22 Concrete HeadlNall 1 18,000.00 18,000.00 6,500.00 6,500.00 14,000.00 14,000.00 10,000.00 10,000.00 7,939.40 7,939.40 23 Plain Sl Cu". Pipe Arch 0""6< 18 700.00 12,600.00 622.00 11,196.00 730.00 13,140.00 750.00 13,500.00 428.00 7,704.00 24 Precast Concrete Vau. 6 It - 1 1 15,000.00 15,000.00 24,850.00 24,850.00 25,500.00 25,500.00 15,000.00 15,000.00 18,832.00 18,632.00 25 Gabion Crtbbing 37 150.00 5,550.00 121.00 4,477.00 150.00 5,550.00 150.00 5,550.00 107.00 3,959.00 26 Underdraln Pipe 4 In. Dlam. 160 10.00 1,600.00 12.50 2,000.00 21.00 3,360.00 8.00 1,280.00 8.23 1,316.80 27 Underdrain PIpe 6 In Dlam. 135 25.00 3,375.00 15.75 2,126.25 25.00 3,375.00 8.00 1,080.00 12.17 1,642.95 28 Drain Pipe 4 In. Dlam 50 10.00 500.00 13.00 650.00 35.00 1,750.00 8.00 400.00 6.42 321.00 29 Drain Pipe 6 In. Dlam 25 12.00 300 . 00 16.25 406.25 60.00 1,500.00 8.00 200.00 9.63 240.75 30 Drain Pipe 8 In. Dlam 22 14.00 308.00 17.00 374.00 100.00 2,200.00 20.00 440.00 10.70 235.40 31 Drain Storm Sewer 12" 10 20.00 200.00 19.00 190.00 150.00 1,500.00 50.00 500 . 00 69.55 695.50 32 Drain Storm Sewer 18" 300 25.00 7,500.00 40.00 12,000.00 43.00 12,900.00 40.00 12,000.00 '23.75 7,125.00 33 Class IV Storm Sewer 24' 112 60.00 6,720.00 48.25 5,404.00 100.00 11,200.00 100.00 11,200.00 43.81 4,906.72 34 Cia.. IV Storm Sewer 38" 13 150.00 1,950.00 127.00 1,651.00 250.00 3,250.00 180.00 2,340.00 92.70 1,205.10 35 Class IV Storm Sewer 42" 174 110.00 19,140.00 140.00 24,360.00 140.00 24,360.00 100.00 17,400.00 104.17 18,125.58 38 Class IV Storm Sewer 48' 704 100.00 70,400.00 145.50 102,432.00 163.00 114,752.00 140.00 98,560.00 129.63 91,259.52 37 Class IV Storm Sewer 84' 230 350.00 80,500.00 305.00 70,150.00 430.00 98,900.00 400.00 92,000.00 474.99 109,247.70 38 TR. 5 ST. Storm Sewer Pipe C 14 50.00 700.00 119.00 1,666.00 400.00 5,600.00 250 . 00 3,500.00 80.47 1,126.58 39 Schedule 40 PVC 61n. Dlam., 330 22.00 7,260.00 25.00 8,250.00 47.00 15,510.00 20.00 6,600.00 20.87 6,887.10 40.1 Electrical Condun 2 In. Dlam. 60 25.00 1 ,500. 00 4.50 270.00 15.00 900.00 8.00 480.00 11.13 703.80 .-., Electrical Condun 4 In. Dlam. 2060 4.00 8,240.00 8.00 16,480.00 8.50 17,510.00 8.00 16,480.00 14.66 30,199.60 Yard Drain 6 100.00 600 . 00 350.00 2,100.00 320.00 1,920.00 600.00 3,600.00 53.50 321.00 Catch Basin Type I 1 700.00 700.00 750.00 750.00 1 ,000. 00 1,000.00 I, 000 . 00 1 , 000 . 00 1,177.00 I, 177. 00 ,~ Manhole 48 In. Dlam. Type I 1 1,600.00 I, 600 . 00 1,600.00 1,600.00 2,500.00 2,500.00 2,000.00 4 2,000.00 2,140.00 2,140.00 44 Manhole 72 In. Dlam. Type 3 2 3,000.00 6,000.00 2,500.00 5,000.00 4,700.00 9,400.00 2,500.00 5,000.00 5,029.00 10,058.00 45CBI2to2OFlI08InDlam. 1 8,000.00 8,000.00 9,100.00 9,100.00 12,600.00 12,600.00 7,500.00 7,500.00 7,918.00 7,918.00 46 Manhole 84 In. Dlam. Type 3 1 6,200.00 6,200.00 8,000.00 8,000.00 11,300.00 11,300.00 7,500.00 7,500,00 6,955.00 6,955.00 47 Catch Balin 102 In. Type 2 1 11,000.00 11,000.00 13,850.00 13,850.00 17,500.00 17,500.00 15,000.00 15,000.00 10,593.00 10,593.00 48 Manhole 102 In. Dlam. Type 3 1 7,800.00 7,800.00 11,100.00 11,100.00 15,700.00 15,700.00 15,000.00 15,000.00 10,593.00 10,593.00 49 Manhole 132 In. Dlam. Type 3 1 14,000.00 14,000.00 17,620.00 17,620.00 28,800.00 28,800.00 20,000.00 20,000.00 14,017.00 14,017.00 50 Adjust Catch Basin 1 200 . 00 200.00 200 . 00 200.00 300.00 300.00 250.00 250.00 535.00 535.00 51 Adjust Manhole 2 200.00 400.00 175.00 350.00 500 . 00 1,000.00 250.00 500.00 642.00 1,284.00 52 Commercial Concrete 2 700.00 1,400.00 75.00 150.00 1,000.00 2,000.00 500.00 I, 000 . 00 214.00 428.00 53 Stulce Gites 1 3,500.00 3,500.00 4,146.00 4,146.00 6,200.00 6,200.00 3,000.00 3,000.00 4,280.00 4,280.00 54 TopaoHType A 11 25.00 275.00 20.00 220.00 62.00 682.00 30.00 330.00 26.75 294.25 55 Topsail Type B 1227 6.00 7,382.00 20.00 24,540.00 23.00 28,221.00 15.00 18,405.00 7.49 9,190.23 56 Seeding, FertilIZing, Mulching 61157 0.06 3,669.42 0.25 15,289.25 0.10 6,115.70 0.15 9,173.55 0.08 4,892.56 57 Temporary Erosion and Sedlm 1 5,000.00 5,000.00 5,000.00 5,000.00 28,300.00 28,300.00 10,000.00 10,000.00 19,828.60 19,828.60 58 Top Course 17 40.00 680.00 15.00 255.00 37.50 637.50 50.00 850.00 14.45 245.65 59 Pea Gravel Filter Material 8 30.00 240.00 16.00 128.00 250.00 2,000.00 50.00 400.00 21.40 171.20 60 PStPE Dauglal Fir 22 200.00 4,400.00 210.00 4,620.00 180.00 3,960.00 150.00 3,300.00 130.88 2,879.38 61 PStPE Korean Dagwood 4 360.00 1,440.00 405.00 1,620.00 350.00 1,400.00 300.00 1,200.00 205.71 822.84 62 PStPE Shrubs & Perennials 1290 10.00 12,900.00 12.00 15,480.00 10.25 13,222.50 19.00 24,510.00 10.55 13,609.50 63 PSIPE English Ivy 6225 3.00 18,675.00 2.90 18,052.50 2.50 15,562.50 3.00 18,675.00 2.88 17,928.00 64 Sod Inatallatlan 756 5.00 3,780.00 5.50 4,158.00 4.75 3,591.00 6.00 4,536.00 11.09 8,384.04 65 Irrtgatlan System 1 6,000.00 6,000.00 5,750.00 5,750.00 5,000.00 5,000.00 10,000.00 10,000.00 26,750.00 26,750.00 66 Concrete Curb Wall 145 40.00 5,800.00 24.00 3,480.00 47.00 6,815.00 50.00 7,250.00 30.99 4,493.55 67 Extruded Curb 310 4.00 1,240.00 4.00 1,240.00 4.00 1,240.00 5.00 1,550.00 5.35 1,658.50 68 Woad Fence and Gate, 6 Fl ~ 40 20.00 800.00 46.00 1,840.00 40.00 1,600.00 25.00 1 , 000 . 00 21.40 856.00 69 Chain link Fence Type 3 60 10.00 600.00 27.75 1,665.00 25.00 1,500.00 12.00 720.00 16.05 963.00 70 Chain link Fence Type 6 810 10.00 8,100.00 18.00 14,580.00 15.50 12,585.00 12.00 9,720.00 13.91 11,267.10 71 Stngle 3 Ft Chain link Gate 1 200 . 00 200.00 575.00 575.00 500 . 00 500.00 250.00 250.00 267.50 267. 50 72 Doubie 14 Fl Chain link Gate 2 750.00 I, 500 . 00 863.00 1,726.00 750.00 1,500.00 1,000.00 2,000.00 1,070.00 2,140.00 73 Concrete Palla 240 3.00 720.00 6.60 1,584.00 19.00 4,560.00 15.00 3,600.00 6.09 1,461.60 74 Upper Retaining Wall System 3861 23.00 88,803.00 29.15 112,548.15 26.50 102,316.50 25.00 96,525.00 31.04 119,845.44 75 Lower Retaining Wall System 3616 25.00 90,400.00 9.35 33,809.60 8.50 30,736.00 25.00 90,400.00 27.25 98,536.00 76 Geatextile, Type 1 8800 0.20 1,760.00 0.45 3,960.00 0.30 2,640.00 0.25 2,200.00 0.28 2,464.00 77 Geatextile Type 2 10497 0.20 2,099.40 0.50 5,248.50 0.40 4,198.80 0.35 3,673.95 0.19 1,994.43 B001 Stream Restoratlan 1 24,000.00 19,150.00 19,150.00 14,375.00 14,375.00 65,000.00 65,000.00 13,812.00 COOl Pump Stotlan Complete 1 15,000.00 25,000.00 25,000.00 40,000.00 40,000.00 35,000.00 35,000.00 13,696.00 SUBTOTAL ',~l~,""".O¿ - Sales Tax tJ¡ 8.6% 112,998.74 . ote(l) 141,225.32 174,983.13 110,363.44 TOTAL ',4¿o,"3. .00 ,""',.>au." ¿,¿U",OIU.O~ lit. upper KetalRong wall::>Y ""°' ¿UJU PI,UOI.W '~.OV 'O,.OV lO.W O~,4~O.W ¿~.W "O,~¿~.W 1U1,¿~.UU " . ¡All lower Retaining WaR SVat 3616 21.00 75,936.00 34.10 123,305.60 31.00 112,096.00 25.00 90,400.00 98,553.00 ."10 ::>lQnature s n slgne Sign", Signee IBid Bond ves ves yes yes !Addendums ves yes yes yea Nole(l) no sales Tax was shown on line Item "E" In Bid Farm MEETING DATE: June 16, 1998 ITEM# ~ T (~) m........ ...m.........................., """"""""""""""""""",,"""""""".... """""""""""""--""""""""""""""'........... """""""""""""""""""""""""""'"""""""'" CITY OF FEDERAL WAY City Council AGENDA ITEM . ß ~~~.~.ç!.~....... .ç.~?~.~.. ~.~.~ ~ ~. .~.~.~~.~. .~.~.~.. .~~~~.!.~.9T... ~~.~.~~. .~~ p ~.~.~~.~ ~.~.~..-:.. ~~. ~!~.. ~~~~ ~.~.. .~.~.~ ~~~. .~.~ P? ~~............. CATEGORY: BUDGET IMP ACT: X CONSENT ORDINANCE BUSINESS HEARING FYI RESOLUTION STAFF REPORT PROCLAMA TION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ","""""""""""""""""""""""""""""'""""""""""""""""","""""""""""...............................................,......."""""""""""""""""""""""""""""'""""'" ATTACHMENTS: Memorandum to the June 1,1998 meeting of the Land Use and """"""""""""""" ....., ..................!.~~.~~p?~.~~.i().~..Ç.()!!l.~!.tt.~~.................,............................... ..........., """"""""""""""""""""""""""" ... """"'" ... SUMMARYIBACKGROUND: An 18" corrugated metal storm line serving the Crown Point subdivision separated at an unknown time in the past and was discovered last winter. The damage appears to have been caused by a falling tree on a steep slope. The separation of the storm line allowed water to escape from the system and undermine the storm line down slope of the break as well as a nearby 8-inch ductile iron sanitary sewer line owned by the Lakehaven Utility District. The SWM Division contracted with Landau Associates, Inc. to perform an assessment of the slope's stability, and to provide design services for the repair/replacement of the undermined portion of the storm and sanitary sewer lines. Landau provided the following emergency repair and permanent repair recommendations regarding the storm and sanitary pipe lines and the hillside stabilization: 1) Emergency Repair Recommendations - necessary to preclude the possibility of the sanitary sewer separation and subsequent failure (including the discharge of raw sewage to Cold Creek) as soon as weather permitted: - Reconnect the existing storm sewer pipe using a temporary patch. - Stabilize the sanitary line - Backfill the washout area Total cost of the immediate stabilization emergency repair - $10,425.60. """"""""""""""""""""""""""""""'"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""'"""""""""""""""""""""""""""""...... """"""""""""""""""""""""""""""""""'" ............................................,...........""""""""""""'" """"",,""""""""""""""""""""""""""""""" 2) Permanent Repairs - work to be performed this summer which consists of the following: - Replacement of the existing storm line with the same size butt-fused HDPE line; - Replacement of the existing 8-inch sewer line with an 8-inch butt -fused HDPE line. The emergency repairs were completed earlier this year. The penn anent repair project design has now reached the 30% completion point and is therefore submitted for your consideration. The project's 30% cost estimate is as follows: Total SWM's cost LUD's cost $ 11 ,200 $0.00 $10,425 $0.00 $38.867 $38.867 $60,492 $38,867 Design Immediate Stabilization Emergency Repair Permanent Repair Construction (Includes 20 % Contingency) The City's portion of this project cost will be paid by the Surface Water Minor Capital Improvement Program. It is anticipated that the construction of both the storm and sanitary lines will be accomplished under one contract. An interlocal agreement detailing the terms of such an arrangement between the City and Lakehaven was anticipated to be presented as a part of this discussion. However, changes at the District in their plan review procedures and the requirements of the State Department of Ecology may preclude such an arrangement. Design of the Lakehaven portion of the project will be suspended until such time as they come to terms with Ecology on the requirements associated with the sanitary sewer line. Attached for your reference is a location map with the project alignment and footprints. Attached for your reference is a location map with the project alignment and footprints. """""""""""""""""""""""""""""'""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""'"""""""""" CITY COUNCIL COMMITTEE RECOMMENDATION: At its June 1,1998 meeting the Land Use and Transportation Committee approved of forwarding the staff recommendation to proceed with design of the storm line improvements returning to the committee at the 85% design completion stage for further reports and authorizations. """""""""""""""""""""""""""""""""""""""""""""""""""""""""........................................,..............."""""""""""""""'¡""'C"""""""""'"""""""" CITY MANAGER RECOMMENDATION: Mtr'l L"t '/n""VY" '[;k~~'Cé ~r ""'~: .~' ¡,.., ,'c-V, Ii /ll; """"""""""""""""""""""""""'""""""""""""""""""""""""""""""""""""""""""""""""""""""".....................................ß.~!.(¡¡(~/,.~k""'" """"""""""""""""""""""""""""'""""""'" """""""""""""""""""""""""""""'"""""""""""" """""""""""""""""""""""""""'""""""""" APPROVED FOR INCLUSION IN COUNCIL PACKET: (BELOW TO BE CO!vfPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED T ABLEDIDEFERREDINO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # k:\council\agdbills\ 1998\crownpoi.wpd ( Date: May 29, 1998 , To: From: Phil Watkins, Chair Land Use and Transportation Committee ¿ Jeff Pratt. Surface W ater Manage~ Crow~ Point Storm and Sanitary Sewer Replacement - 30% Design Status Report .' , ó- .~- . Subject: - Background: . An 18" corrugated metal storm line serving the Crown Point subdivision separated at an unknown time in the past and was discovered last winter. The damage appears to have been caused by a falling tree on a steep slope. The separation of the storm line allowed water to escape from the system and undennine the storm line down slope of the break as well as a nearby 8-inch ductile iron sanitary sewer line owned by the Lakehaven Utility District. The SWM Division contracted with Landau Associates, Inc. to perform an assessment of the slope's stability, and to provide design services for the repair/replacement of the undennined portion of the storm and sanitary sewer lines. Landau provided the following emergency repair and permanent repair recommendations regarding the storm and sanitary pipe lines and tbe hillside stabilization: 1) Emergency Repair Recommendations - necessary to preclude the possibility of the sanitary sewer separation and subsequent failure (including the discharge of raw sewage to Cold Creek) as soon as weather pennitted: - Reconnect the existing stonn sewer pipe using a temporary patch. - Stabilize the sanitary line - Backfill the washout area Total cost of the immediate stabilization emergency repair - $10,425.60. 2) Permanent Repairs - work to be performed this summer which consists of the following: - Replacement of the existing storm line with the same size butt-fused HDPE line; - Replacement of the existing 8-inch sewer line with an 8-inch butt -fused HDPE line~ The emergency repairs were completed earlier this year. The permanent repair project design has now reached the 30% completion point and is therefore submitted for your consideration. The project's 30% cost estimate is as follows: '," , ... SWM's cost LuD's cOst Design $ 11 ,200 $0.00 Immediate Stabilization Emergency Repair $0.00 $10,425 Permanent Repair Construction (Includes 20% Contingency) $38,867 $38.867 -. . --'--.."_.."- -- .. ~ "-.-"~ ' Total $38,867 $60,492 } . - - The City' s ~on of this project cost will be paid by the Surface Water Minor Capitallmprovenient Program. It is anticipated that the construction of both the storm and sanitary lines will be accomplished under one contract. An interlocal agreement detailing the teans of such an an-angement between ffie City and Lakehaven was anticipated to be presented as a part of this discussion. Howe/er, changes at the District in their plan review procedures and the requirements of the State Department of Ecology may preclude such an arrangement. Design of the Lakehaven portion of the project will be suspended until such time as they come to teans with Ecology on the requirements associated with the sanitary sewer line. Attached for your reference is a location map with the project alignment and footprints. Recommendation: Staff recommends that the Land UselTransportation Committee authorize staff to proceed with design of the storm line improvements returning to the committee at the 85% design completion stage for further reports and authorizations. JTP/MS:js Attachments K:\S WM\M IN 0 R CIP\CR 0 WNPO 1\Ll1T C. 30% ., . , < .. ..~..,---. 'vv' ",. '-.../ ~ " ! T!\~.IT~ D :....-.~ I". I '~/ ". --- GO"¡c:;. \"t.J.o\t- \\OU a..~t:A } ~ t \ \ \ i \ \ , L-.J .' . . . ~ > -,( , MEETING DATE: June 16, 1998 ITEM# -=rz=( ( ) ",.""""""""""""""""""""""""".,"""'."""'.."""""""",..""""""",."........,....................................................................,..............................."""""""""""'" CITY OF FEDERAL WAY City Council AGENDA ITEM ...~.~~~.Ç!~.......'y"~~~~! ~ ~.~..~?~~~.~~.. ~~E~~.~~..~. .~~~..~.~.~~.~.. """"""",.,. """.""""'" ..""""""""".,."".. ......................... ""'." ""'" CATEGORY: BUDGET IMP ACT: X CONSENT ORDINANCE BUSINESS HEARING FYI RESOLUTION STAFF REPORT PROCLAMA TION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ "..",.""""""."""",.."""""""".,..."...........................................,..........,."""""."""""""""",....""""."",."",.""",.."""".""""""""",."""",.","""""""""""." ...~!!~.ç.~.~.~.!.~.:......~~.~y.~.~~.~~~..~~..~?~..!:-..~~.~..~~~!!..~.~~.~'p.~~.~~~?~..~.~.~~.i.~~.~.~~~~.~..!~..~.~..~.~~............................. SUMMARYIBACKGROUND: This item was originally scheduled for your consideration on May 19, 1998. After receipt of a bid protest, the item was pulled from that agenda and the project was rebid. On June 2, 1998, the City received four rebids from various contractors for the above referenced on- going maintenance service. The low-bid contractor for providing this service is Everson's Econo-Vac, with a total bid amount of $120,304.90 (see attached bid tabulation). The bids provided were for a base service which consists of the following activities: ACTIVITY cleaning 3550 Type I storm drain structures cleaning 590 Type II storm drain structures cleaning 370 hours of storm pipe line cleaning 100 hours of underground detention facilities 40 hours of emergency/special services suitable disposal of 513 tons of solids waste suitable disposal of 173,100 gallons of liquid waste LOW UNIT BID PRICE 8.50 19.50 79.99 79.99 79.99 40.00 0.10 Bids were solicited for this "base unit of work" in order to provide a basis for comparison of bids received. The base service listed above is an average of the previous five years of production. The past two years of production have been much higher than than the the five year average. Council has authorized the expenditure of $178,500.00 for this service in the 1998 budget. Therefore staff's recommendation will suggest that the contract be awarded to the low bidder in the amount of $178,500 rather than "the base unit of work" bid amount of $120,304.90. The low bid unit prices will used to pay for services provided up to an amount not to exceed $178,500. """"'.."""""""."""""'."'.""""""'""""""""""""""""""""".."""""'"..............................................................""""""""""""""""""""".'."""""""""""'" ......................................................,..,............. """""""",,""""""""""""""""""""",""""""""""" """"""""""""""""""""""""""""............,..... Based on the reference checks, there is no known reason why this low bidder should not be able to successfully provide vacuum/jet rodding storm drainage system maintenance service to the City's satisfaction. .....................................................,....."""""""""""""""""""""""""""'",,"""""""""""""""""""""""""""""""""""""""""""""""""""""".................. CITY COUNCIL COMMITTEE RECOMMENDATION: This item will be considered at the June 15, 1998 meeting of the Land Use/Transportation Committee. It is anticipated that the Committee will recommend the award of this contract to the lowest responsive, responsible bidder, Everson's Econo-Vac in the amount of $178,500. ... ~~~.~.~¡.¿~.~..~.~.~~~~¡ ;~~ ~~..... .tk.~:~~~. "¿~~"'t.....t:.~.;~;.~<.....~. .; .~~.~ ~......~.:~....~;..~.....;: .... :.:.~.: ..: '.' .. t !;; ~~ ~ ~ ~ ~ ~~ ~ ~ ~;¡ ~~¡~ ~ ~ ~ ~ ~~; ¡~~; ;;j1Ii IPt IK" l ~m (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED T ABLED/DEFERRED/NO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # k:\council\agdbills\1998\ CITY OF - . EJ:J~ ~~ A'Y' DA TE: June to, 1998 TO: Phil Watkins, Chair Land Use/Transportation Committee Jeff Pratt, Surface Water Manager~ Vacuum/Jet Rodding Service - Bid Award FROM: SUBJECT: Background: This item was originally scheduled for your consideration on May 18, 1998. After receipt of a bid protest the item was pulled from that agenda and the project was rebid. On June 2, 1998, the City received four rebids from various contractors for the above referenced on-going maintenance service. The low-bid contractor for providing this service is Everson's Econo-Vac, with a total bid amount of $120,304.90 (see attached bid tabulation). The bids provided were for a base service which consists of the following activities: ACTIVITY cleaning 3550 Type I storm drain structures cleaning 590 Type II storm drain structures cleaning 370 hours of storm pipe line cleaning 100 hours of underground detention facilities 40 hours of emergency/special services suitable disposal of 513 tons of solids waste suitable disposal of 173, tOO gallons of liquid waste LOW UNIT BID PRICE 8.50 19.50 79.99 79.99 79.99 40.00 0.10 Bids were solicited for this "base unit of work" in order to provide a basis for comparison of bids received. The base service listed above is an average of the previous five years of production. The past two years of production have been much higher than than the the five year average. Council has authorized the expenditure of $178,500.00 for this service in the 1998 budget. Therefore staff's recommendation will suggest that the contract be awarded to the low bidder in the amount of $178,500 rather than "the base unit of work" bid amount of $120,304.90. The low bid unit prices will used to pay for services provided up to an amount not to exceed $178,500. Based on the reference checks, there is no known reason why this low bidder should not be able to successfully provide vacuum/jet rodding storm drainage system maintenance service to the City's satisfaction. Recommendations: Staff recommends the award of this contract to the lowest responsive, responsible bidder, Everson's Econo-Vac in the amount of $178,500. In addition, staff recommends that this matter be placed on the June 16, 1998 City Council meeting consent agenda for their consideration. K:\LlTrCIVACUUM.WPD I:lREBIOVAC.WB2 Vendor Name --> Location .--> Item 1 Type 1 Storm Drain Structure Cleaned 2 Type II (48' or larger) Storm Drain Struct Cleaned 3 Cleaning Storm LIne and Culvert 4 Cleaning Underground RID Facility 5 EmerglSpeclal Serv Clean of Mise Strm Drain Sys 6 Disposal of Vacuumed SollcfsfSpolls' 7 Disposal of LIquid Decanl Cop., Submitted Bid SIgnature Bid Bon1 Addendums Reler,nea8 Received 1 .No Bid Responses' - Drainage Systems Consultanl, Inc. I , ¡ i I Amounl Unit 3,550 EA 590 EA 370 HR 100 HR 40 HR 513 TON 173,100 GAL . """" ..... .. .... ...., ,""",.'.,:,':.,':',':'x,:',:"'",:",:"""" .. " VACUUM/JET RODDING SERVICE Bid Tabulation No. 98-108 EVERSON'S ECONO-VAC Kenl Price Total 8.50 19.50 79.99 79.99 79.99 40.00 0.10 30,175.00 11,505.00 29,596.30 7,999.00 3,199.60 20,520.00 17,310.00 ':\120;3ó4f90, ~ ~ :ill NtA Nt" Page 1 of 1 I ACTION SERVICES CORP. Bremerton Price 8.95 23.95 84.50 84.50 84.50 43.90 0.095 Tolal 31,772.50 14,130.50 31,265.00 8,450.00 3,380.00 22,520.70 16,444.50 '::i:121;O~;2ö' ~ ~ ill ~ Nt" Price 16.29 32.58 103.17 103.17 130.32 48.87 0.13 I MCDONOUGH RavensdaJe Total 57,829,50 19,222.20 38,172.90 10,317.00 5,212.80 25,070.31 22,503.00 ; {::::i::i17ð;3Z7.71i! ~ ~ :ill ~ Nt" I VENT POWER CLEANING Seattle Price 26.45 85.00 144.00 ¡57.oo 157,00 76.00 0.22 .. Total 93,897.50 ; 50,150.00 53,280.00 I 15,700.00 6,280.00 38,988.00 38,082.00 :>:'296;37' ~ SIGNED ill ~ Nt" ----/ MEETING DATE: June 16,1998 ITEM# ~' ~7l) """"""""""""""""""""""""""""""""""""""""""""""""""""""'""""""""""'."""""""""""""""""'""""""""""""""""""""""""""""..........,........... CITY OF FEDERAL WAY City Council AGENDA ITEM ...~P'~~.ç!.~... ....§.~..~.~~~~..~~~~~~...~~~.~!?~~!.. ~~ !?~~~~..~~~i!~~.r...~. .~~~..~.~.~~~...... """"""" .,.. ... '.. """""""""" .......... """""'" CATEGORY: BUDGET IMPACT: X CONSENT ORDINANCE BUSINESS HEARING FYI _RESOLUTION STAFF REPORT PROCLAMA TION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ """"""""""""""""""""""""""'""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""'" '" ~ !!..~.ç.~ ~~. ~.!ß.~..... ~ ~.~ ~.~.~~ ~.':!?.. ~~.. ~.~ ~. !:-..~!!.~.. ~ ~ ~!T..~.~!!.~. P..~ ~~ ~~? ~. ç~.~ ~.~ ~ ~.~ ß ~~~.~..! ~.!!.~..~. ~ ~...~?~~................. SUMMARY /BACKGROUND: This item was originally scheduled for your consideration on May 19, 1998. After receipt of a bid protest, the item was pulled from that agenda and rebid. On June 9, 1998, the City received seven rebids from various contractors for the above referenced project. The low-bid contractor for this project is Scoccolo Construction, Inc., with a total bid amount of $723,103.00. This bid amount is 1.6% lower than the average bid of the next three lowest bidders combined, and 13.4% lower than the engineer's estimated construction cost for this project (see attached bid tabulation). Based on the reference checks completed by City staff and by KCM, Inc., the City's Design Consultant on this project, there is no known reason why this low bidder should not be able to successfully complete this project to the City's satisfaction. """""""""""""""""""""""""""'".....................................................,."""""""""""'..................................,""""""""""""""""""""""""""""""""""""" CITY COUNCIL COMMIITEE RECOMMENDATION: This item will be considered at the June 15, 1998 meeting of the Land Use/Transportation Committee. It is anticipated that the Committee will recommend the award of this project to the lowest responsive, responsible bidder, Scoccolo Construction, Inc., in the amount of $723,103.00 and that a 10% construction contingency totaling $72,310.00 will be established for the project. ... ~~;~. ~.~¡.~ ~.~. ~.¿ ~~ ~~ ¡;~ ~~~... 't1¿:='~" .~C~... i:" ç; ~~~:; ~:¿.. Z;~:i':'~' ¿;.. :.~... ¡i;'" ;:~~~~ ~.:.: ~.... "2- dt'772.("~3 ' ,.. 1 (J !e') /~-...{~"'-< (.°'" r~~[~:"",<-'----") ¿...t.{.t.>'I~'"- Of . /11/ (of '* ~-)~......-VY i.<L~'" C ') JJ.I,lr;tiv-ioí,>.J..- ................~......................................."""""""""""""""""""""""""""""..................................:::1t:;......................1..~¥~..............)......~':-¡................... ..... APPROVED FOR INCLUSION IN COUNCIL PACKET: CJ.lß- (BELOW TO BE COlvfPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED _TABLEDIDEFERREDINO ACTION CO UN CIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # k:\council\agdbills\ 1998\ CITY OF - - . ~- EJ:]~ ~~~ DA TE: June 10, 1998 TO: Phil Watkins, Chair Land Use/Transportation Committee Jeff Pratt, Surface Water Manager~ FROM: SUBJECT: SW 34Oth Street Regional Storage Facility - Bid A ward Background: This item was originally scheduled for your consideration on May 18, 1998. After receipt of a bid protest, the item was pulled from that agenda and the project was rebid. On June 9, 1998, the City received seven rebids from various contractors for the above referenced project. The low-bid contractor for this project is Scoccolo Construction, Inc., with a total bid amount of $723,103.00. This bid amount is 1.6% lower than the average bid of the next three lowest bidders combined, and 13.4 % lower than the engineer's estimated construction cost for this project (see attached bid tabulation). Based on the reference checks completed by City staff and by KCM, Inc., the City's Design Consultant on this project, there is no known reason why this low bidder should not be able to successfully complete this project to the City's satisfaction. The project budget status is as follows: Council Authorized Budget Estimated Project Costs $1,017,851.00 $919,214.00 Estimated project cost includes the following: Design Acquisition Construction: Construction Management Construction 10% Construction contingency $ 88,801.00 $ 5,000.00 $ 30,000.00 $723,103.00 $ 72,310.00 Total Costs $919,214.00 Recommendations: Staff recommends the award of this project to the lowest responsive, responsible bidder, Scoccolo Construction, Inc., in the amount of $723,103.00 and that a 10% construction contingency totaling $72,310.00 be established for the project. In addition, staff recommends that this matter be placed on the June 16, 1998 City Council meeting consent agenda for their consideration. K:\LUTC\SW340BID.WPD " Bid Tabulation "RFB 98-105 Rebid" SW 34Oth Street Regional Storage Facility BID OPENING June 98 Vendor ....... -> :,:.,.,.., Conat..- ~z ;:; Melflno 00nsIrucII0n 1""'4 ..... -.. ~.. TrucIdng & EIa: ENGINEERS ESTIMATE ~~.~ tr'dlco, /nc =-- Conat Co. Inc. UCd & -. Inc. Location > 825S. 154thS .... --- 9125101hA""S - 17937~rO""",RclSE IiOIh N TIICDII18 224WalerAo8d T- 119 Sumner T"""" Hwv. lIem Amount PJIce Total """" Total """" Total PJIce ToI81 PJIce Total PrIœ T 0181 PJIce ToIIII PJIce ToIIII I MobIIzaIton I 75,000.00 15,000.00 128,000.00 128,000.00 10,000.00 10,000.00 84,000.00 84.000.00 50,000.00 50,000.00 54,500.00 54,500.00 45,000.00 45,000.00 63.193.00 53,193.00 2 CIeat1ng and GI\IbbIng 2.4 5,000.00 12,000.00 985.00 2,364.00 1,500.00 18,000.00 1,500.00 18,000.00 16,666.61 40,000.01 1,000.00 2,400.00 2,500.00 6,000.00 4,344.00 10.425.60 3 Aemowl 01 Structure and ObItructk I 36,000.00 36,000.00 6,018.00 6,018.00 10,000.00 10,000.00 10,000.00 10,000.00 10.000.00 10,000.00 7,731.00 7,731.00 20.739.00 20.739.00 8,688.00 8.688.00 4 Unsuitable Foundation Excalnc. Ha 1240 4.00 4,960.00 7.50 9,300.00 5.00 6,200.00 4.50 5,580.00 0.50 620.00 8.40 7.936.00 18.00 22,320.00 16.29 20,199.50 5 OIlMll Borrow Incl. Haul 2295 4.00 9,180.00 10.50 24,091.50 8.00 18,360.00 10.00 22,950.00 0.50 1.147.50 15.90 36,490.50 10.00 22,950.00 10.86 24.923.10 6 undasslfled Excavallon I 86,000.00 86.000.00 91,600.00 91,600.00 196,300.00 196,300.00 225.000.00 225,000.00 126,000.00 126,000.00 86,331.00 86,331.00 182.400.00 182,400.00 216,874.00 216,874.00 7 Shot1ng or Exlra Excavalton Ct. B 14800 0.35 5,180.00 0.80 11 ,840.00 0.50 1,400.00 0.10 1,480.00 0.50 7,400.00 0.10 1,480.00 0.35 5,180.00 1.10 16,280.00 8 Trench Foundallon Stabllizalton 172 4.00 688.00 1.00 1,204.00 25.00 4,300.00 10.00 1,720.00 0.50 86.00 10.00 1,720.00 2.00 344.00 5.43 933.96 9 [)fOp Inlet Type 2 I 4.000.00 4,000.00 3,915.00 3.915.00 2,500.00 2,500.00 4,000.00 4,000.00 3,116.00 3,116.00 4,425.00 4,425.00 3,850.00 3,850.00 2,823.00 2,823.00 10 Grate Inlet Type 2 2 1,500.00 3,000.00 1,891.50 3,183.00 2,500.00 5,000.00 2,000.00 4,000.00 1,410.00 2,820.00 1,760.00 3,520.00 1.892.00 3,784.00 2,172.00 4,344.00 II Cøtch Basin Type 2 48fn. OIam. 4 2,000.00 8,000.00 2,018.00 8,312.00 2,000.00 8.000.00 2,000.00 8,000.00 1,800.00 7,200.00 2,120.00 8,480.00 1,958.00 1.832.00 2.389.00 9,556.00 12 Cetch Basin Type 2 54ln. OIam. I 2,500.00 2,500.00 2,950.00 2,950.00 3,000.00 3,000.00 3,000.00 3,000.00 2,500.00 2,500.00 2,420.00 2,420.00 2,622.00 2,622.00 3',258.00 3.258.00 13 Cetch Basin Type 2 961n. OIam. 1 1,800.00 7,800.00 9.625.00 9.625.00 7,500.00 7.500.00 10,000.00 10,000.00 6,400.00 6,400.00 11,130.00 11,130.00 7,200.00 1,200.00 10,317.00 10,311.00 14 Cl", ReInI. Cone. PIpe 12 In. 0Iam 59 38.00 2,242.00 44.00 2,596.00 40.00 2,360.00 .co.OO 2,360.00 43.50 2.566.50 56.50 3,333.50 29.25 1,725.75 38.00 2,242.00 15 Cl AI ReInI. Cone. Pipe 18 In. 0Iam 52 72.00 3,144.00 61.00 3,112.00 50.00 2,600.00 50.00 2,600.00 51.50 2,990.00 73..co 3,816.80 35.00 1,820.00 50.00 2,600.00 16 Cl '" Rei1I. Cone. Pipe 24 In. Dfam 1812 17.00 139,524.00 õ6.00 119,592.00 60.00 108,720.00 ~.~ 108,720.00 114.12 110,545.44 92.00 166.704.00 43.50 18.822.00 60.00 108,720.00 17 Ct. HI Relnl. Cone. Pipe 36 In. Dfam 25 155.00 3,815.00 173.50 4,337.50 75.00 1,875.00 100.00 2,500.00 150.00 3,750.00 211.00 5,215.00 89.00 2.225.00 88.00 2,200.00 18 Cl III ReIn!. Cone. Pipe 42 In. 0Iam 55 95.00 5,225.00 108.50 5,961.50 125.00 6,875.00 1l5.00 6,875.00 120.00 6.600.00 143.00 1,865.00 95.00 5,225.00 123.00 6.765.0(' 19 Connect to ExIsting Drainage Struct 12 700.00 8,400.00 400.00 4.800.00 350.00 4,200.00 400.00 4,800.00 400.00 4.800.00 550.00 6,600.00 850.00 10,200.00 543.00 8,518.00 20 Control Structure 1 30,000.00 30,000.00 25,915.00 25.915.00 15,000.00 15,000.00 25.000.00 25,000.00 50,000.00 50,000.00 38,651.00 38,657.00 15,950.00 15,950.00 23,892.00 23.892.00 21 TopaoITypeA 3400 14.00 41,500.00 18.50 62,900.00 18.00 61,200.00 13.00 44,200.00 12.00 40,800.00 19.60 66,640.00 25.00 85,000.00 19.54 66,436.00 22 Temporaoy Water PoIIuttonIEroslon 1 21,000.00 21,000.00 13.033.00 13,033.00 5,000.00 5.000.00 10,000.00 10,000.00 10,000.00 10,000.00 13,000.00 13,000.00 22.000.00 22.000.00 19,548.00 19,548.00 23 Seeding and EsIabIIsh. Type I 0.97 9,200.00 8,924.00 1.104.00 6,890.88 1,500.00 1,455.00 2,000.00 1,1140.00 2,065.00 2,003.05 6,300.00 6,111.00 3.500.00 3,395.00 7,819.00 7,584.43 24 SeedIng and Estab4lsh. Type 2 4.52 1.100.00 4,972.00 1,585.00 1;164.20 1,500.00 1,232.00 2,000.00 9,040.00 1,200.00 5,424.00 2,350.00 10,622.00 4,800.00 21,696.00 1.955.00 8.836.60 25 Chain link Fence Type 3 1482 8.50 12,597.00 9.65 14,301.30 9.50 14.079.00 10.00 14,820.00 10.87 16,109.34 9.00 13,338.00 11.40 16,894.80 ' 12.00 11,784.00 26 Double 14 A Chain link Gale 2 150.00 1.500.00 818.00 1,756.00 1,200.00 2,400.00 750.00 1,500.00 1,500.00 3,000.00 750.00 1,500.00 1,120.00 2,240.00 708.00 1.412.00 21 Aa:ess Road 993 20.00 19,860.00 15.00 14,895.00 12.00 11.916.00 15.00 14,895.00 18.66 18,529.38 26.00 25,818.00 23.00 22,839.00 21.00 26,811.00 28 G8bIon CrIbbing 48 160.00 7,680.00 115.00 5,520.00 150.00 1,200.00 150.00 7,200.00 90.00 4,320.00 250.00 12,000.00 50.00 2.400.00 119.00 5,712.00 29 Sedimenlallon For8b8y I 3,100.00 3,100.00 4,000.00 4,000.00 5,000.00 5,000.00 5,000.00 5.000.00 14.180.00 14,180.00 8,288.00 8,288.00 60,000.00 60,000.00 4,344.00 4,344.00 30 Slope Drain 1656 11.50 28,980.00 16.50 27,324.00 14.00 23,184.00 16.00 26,496.00 16.00 26,496.00 24.60 40,737.60 34.00 56.304.00 26.00 43,056.00 31 Cemenl Cone. RoIed Curb 38 21.00 798.00 18.50 103.00 15.00 510.00 20.00 160.00 20.00 760.00 15.00 570.00 11.00 418.00 22.00 836.00 32 Cement Cone. Curb & Gutter 675 18.00 12,150.00 11.90 8,032.50 15.00 10,125.00 15.00 10,125.00 11.00 11 ,475.00 12.00 8,100.00 3.25 2,193.75 11.00 7,425.00 33 Cement Cone. SIdewalk, 4-1nch Thk 346 34 11,164.00 21.6 7,473.60 30 10,380.00 20 6,920.00 20 6,920.00 17.50 8,055.00 45 15,570.00 22.00 7,612.00 34 Cement Cone. Drtveway, 5-Inch Thk 50 44.00 2,200.00 31.10 1,585.00 30.00 1,500.00 30.00 1,500.00 31.50 1,575.00 21.00 1,350.00 60.00 3,000.00 24.00 1,200.00 35 Alphan Concrete Patching 1090 24.00 26,160.00 22.00 23,980.00 15.00 16,350.00 13.00 14,170.00 25.00 27,250.00 16.10 18,203.00 10.00' 10,900.00 14.60 15,914.00 36 TfHII)Of8l)' Pavemenl Patching 1090 10.00 10.900.00 4.50 4,905.00 8.00 8.120.00 5.00 5.450.00 9.00 9,810.00 11.60 19,184.00 8.00 8,120.00 9.80 10,682.00 31 landscaping I 45,000.00 45,000.00 50.946.50 50,946.50 45,000.00 45,000.00 45,000.00 45,000.00 55,000.00 55,000.00 44,411.00 «,417.00 20.206.00 20.206.00 .co,OOO.OO 40,000.00 TOTAL . 1. nature ,lone<! , s slane<! slone<! s IBId Bond vel vel vel vel vel vel vel IAddendums A NIA NlA NIA NIA A NIA : .. Mathematical Error In Line lIem 15 MEETING DATE: June 16, 1998 ITEM# .:+- CL ) """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: 1998 Surface Water Management Minor Capital Improvement Program """'" """"""""""""" J~?Y~. P.~~.~ w~.. ~.~ ~..~ ~~~.()~~.~>'.. ~~..~. ~.~..! ().~. .!.l!.~.:~.. ç!:.~~~. .!'J ~.~~.. ç,l!. ~.~~~J §~~'!:.~~'!:.~~:...................................... CATEGORY: BUDGET IMPACT: X CONSENT ORDINANCE BUSINESS HEARING FYI _RESOLUTION STAFF REPORT PROCLAMA TION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ......................................................,....""""""""""""""""""""""""""""""""""""""""""""""""""""""""""'"...........................................""""""........... '" ~!! ~.ç.~. ~~.~.!.~.:..... ~ ~.rI1.().r.~!l.~.I!.~.. t.(). .t.~~.. ~.~!l.~.. ~ ~ ~!T~.~!l.s'p'() ~~ ~.~ ?!l.. .Ç().rI1~.i ~~.~. .~~.~ ~.~. }Y.!l.~..~. 9?. .1.?? ~................ SUMMARYIBACKGROUND: Included in the 1998 Surface Water Management Division's Minor Capital Improvement Program are Water Quality Improvement and Lake and Stream Restoration projects. One of these projects is the Joe's Creek Flow Control StTlIcfllre, which is necessary to provide a stable stream channel for monitoring stream flow. This project originally was scheduled to come before the Committee in 1996 requesting approval to award an anticipated bid. However, no bids were received and the item was removed from the agenda. The lack of bids may have been due to the difficulty of access to the proj ect location and the type of construction. Efforts to obtain access to an alternative site in 1997 were unsuccessful. The design of the facility has been modified to simplify construction because of the access problems. The Division has completed the plans and specifications and is requesting approval of the design and authorization to solicit bids for construction of this facility from the Small Works Roster of Contractors. We are also requesting that the Committee pass this item on to the City Council as an item on the business agenda for the June 16, 1998 meeting. The engineer's estimate for construction of this project is $41,142. """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" CITY COUNCIL COMMITTEE RECOMMENDATION: This item will be considered at the June 15, 1998 meeting of the Land Use/Transportation Committee. It is anticipated that the Committee will ... ~~.~?rI1~.~ ~.~.. ~.I!.~~.() ~.i~.~~~().?..~.()..~().J. i.~i.~..? .i. ~.~.. f ?~.~().?~ ~~.~~.~ ?!l..f~().rI1. .~~~. .P~? ~.~~.. ~~.~~.s.. ~~.~~.~. .~.()~~~. .~.()~~~~....................... CITY MANAGER RECOMMENDATION: A1+"(,'l:i.t.; ',I,u T~d) < .¡t.dl (,,'{to..; l'\:~' t' """""""""""""""""""""""""""""""............ """""'" ........ ........................ """"""""""" """',::\;'ï' ""'" ..."....l:4..fi..!J.L.'41.~~...,.....,., "".............., APPROVED FOR INCLUSION IN COUNCIL PACKET:U\¡~ . (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED TABLEDIDEFERREDINO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # k:lcouncillagdbills\ 1998\ CITY OF - ___8.. E3:1~ ~~~ Date: June 10, 1998 To: From: Phil Watkins, Chair Land Use and Transportation Committee Jeff Pratt, Surface Water Division Manager ~ Public Works Department Subject: 1998 Surface Water Management Minor Capital Improvement Program 100% Design and Authority to Bid for Joe's Creek Flow Control Structure. Background: Included in the 1998 Surface Water Management Division's Minor Capital Improvement Program are Water Quality Improvement and Lake and Stream Restoration projects. One of these projects is the Joe's Creek Flow Control Stl1lcture, which is necessary to provide a stable stream channel for monitoring stream flow. This project originally was scheduled to come before the Committee in 1996 requesting approval to award an anticipated bid. However, no bids were received and the item was removed from the agenda. The lack of bids may have been due to the difficulty of access to the project location and the type of construction. Efforts to obtain access to an alternative site in 1997 were unsuccessful. The design of the facility has been modified to simplify construction because of the access problems. The Division has completed the plans and specifications and is requesting approval of the design and authorization to solicit bids for construction of this facility from the Small Works Roster of Contractors. Weare also requesting that the Committee pass this item on to the City Council as an item on the business agenda for the June 16, 1998 meeting. The engineer's estimate for construction of this project is $41,142. Staff will be present at the Committee's June 15th meeting to answer any questions members may have. Recommendation: Staff requests that the Committee foIWard this matter to Council for consideration at their next scheduled meeting on June 16, 1998 with a committee recommendation to approve the design and authorize obtaining bids from the Public Works Small Works Roster. 1P:jg Attachments K:\LUTC\ 1998\1 OL UTC98 WPD MEETING DATE: June 16, 1998 ITEM# -j /f . --I...L-L """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""",""""""""""""""""'"""""""""""""""""""""""""""""""""""""""""" CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: PUBLIC HEARING """"""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""".......................,.. CA TEGORY: BUDGET IMP ACT: - CONSENT ORDINANCE _BUSINESS X HEARING FYI _RESOLUTION STAFF REPORT _PROCLAMATION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ """""""""""""""""""""""""""..............................................,......."""""""""""""""""""""""""""""""""""'...............................,......""""""""""""'" A TTACBMENTS: None """"""""""""""""""""""""'......""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""'"""""""""""""" SUMMARY/BACKGROUND: The Cit). Council is conducting a public bearing to receive citizen suggestions on the city's 1999-2000 preliminary biennial budget. """"""""""""""""""""""""""""""""""""""""""""""""""""""'"""""""""""""""""""""""""""""""""""""""""""""""""""""""""'"""""""""" CITY COUNCIL COMMITTEE RECOMMENDATION: None """""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""""" CITY MANAGER RECOMMENDATION: To receive public suggestions prior to commencement ofthe city's budget process. """"""""""""""""""""""""""""""""""""""""""""""""""""""......................................................""""""""""""""""""""""""""""""""""""""""" APPROVED FOR INCLUSION IN COUNCIL PACKET: (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACfION: _APPROVED DENIED _TABLED/DEFERRED/NO ACfION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # I:\COVERCC.5/14/96