Council PKT 11-05-1998 Special
III.
IV.
CITY OF FEDERAL WAY
CITY COUNCIL SPECIAUSTUDY SESSION
. AGENDA
November 5,1998 - 5:30 p.m.
*****
I.
CALL MEETING TO ORDER
II.
SESSION WORK PLAN
1. General Fund and Non-General Fund Lists of New Initiatives
a. Complete prioritization
b. Review priorities and make adjustments; such as:
- Re-vote items at Council Members request
- Consider groups of 7 priorities, then 6 priorities, etc. & prioritize
within groups
- On-going to one-time
- Change dollar amounts, number of FTE's, etc.
Review List of Revenues
Reconsider Priorities
2.
3.
FUTURE MEETING DATES AVAILABLE
1. Monday, November 9, 1998,6:00 p.m. (after the 5:30 Parks Committee)
2. Tuesday, November 10, 1998, 5:30 p.m.
3. Thursday, November 12, 1998, 5:30 p.m.
ADJOURNMENT
SUMMARY OF CITY MANAGER RECOMMENDED PROGRAMS
Council Item ! Net 1-t1me Net on1lolng Cummulatlve Total
PrIoritY Number ~---1999-1--2ÕoO-- - I - -
Program Note 1999 2000 One-time Ongoing
General Fund: Beglnnlna General Fund Balance I I . ~ j~"2~7 '-~~). LJ.!~,83?1
- -- -.- - -' - ------- -------1--.--.-----.
7 1 CC - City Manager $ 30 ,000 $ - $ - $ - $ (1,227,884) $ (168,832)
7 4 CD - Buildina Inscector 1.00 $ 33,000 $ - $ 60, 000 $ 60, 000 $ (1,194,884) $ (106,832
7 7 CD - Permit Trackina System $ 167,625 $ 88,000 $ 18,000 $ 38 ,000 $ (939,259) $ (68,832
7 8 CD - Update UBC Fee $ $ - $ (108,000) $ (108,000) $ (939,259) $ (176,832)
CD/PW - Update Estimated
7 9 . F.... ~hPrlIJI" Arnold $ $ - $ (32,000) $ (32,000) $ (939,259) $ (208,832)
7 10 LAW - Prosecution of DV 1.00 $ $ - $ 9,016 $ 9,196 $ (939,259) $ (199,638)
erim.." -
7 11 LAW - Regional Justice 2Yrs $ 51,600 $ 51,600 $ - $ - $ (836,059) $ (199,636)
7 12 MS - DP Analyst 1.00 $ - $ $ $ $ (836,059) $ (199,636
7 14 MS - Tax Audit Contract $ - $ . $ 5,000 $ 5,000 $ (836,059) $ (194,636
MS - Government Access c......ctw/ $ 5,000 $ 5,000 $ (836,059) $ (189,636)
7 16 ~~. ,- ,,- r~",/. - $ - $ -
7 18 MS - Various Equipment $ - $ $ $ $ (836,059) $ (189,636)
7 20 PARCS . Coordinator 1.00 $ - $ - $ - $ - $ (836,059) $ (189,636
7 21 PARCS . City Hall 0.40 $ $ $ $ $ (836,059) $ (189,636)
- - -
7 22 PARCS - Celebration Park 0.75 $ - $ - $ . $ . $ (836,059) $ (189,636
7 24 PARCS - Maintenance 2Yrs $ 55,000 $ 55,000 $ $ $ (726,059) $ (189,636
7 25 PARCS - Electrical Reoairs $ 10,000 $ $ $ $ (716,059) $ (189,636
7 26 PARCS - Computerized Partial $ 16,000 $ $ $ $ (700,059) $ (189,636)
. Liahts - -
7 27 PARCS - Fleet Reolacement $ 5,310 $ $ - $ 531 $ (694,749) $ (189,105
7 30 PARCS . Seniar Lunch rev Irwn øngoOo¡ $ 25,000 $ 25,000 $ - $ $ (644,749) $ (189,105)
PS - School Security Officer 2.00
-
7 32 at 2 high schools (2 Officers) $ 9,500 $ - $ 43,404 $ 43,404 $ (635,249) $ (145,701)
contingent on school paying
';n"~töM
ÞS - Neighborhood 2Yrs
7 38 Community Resource Center $ 57,118 $ 81,022 $ - $ $ (497,109) $ (145,701)
Ii p~n R. 1 1'1..,..1
PS - Neighborhood 2Yrs
7 39 Community Resource Center $ 57,118 $ 81,022 $ - $ - $ (358,969) $ (145,701)
I1P~R.1R",,1
7 40 PS - Victim Assistance 2Yrs $ 64,577 $ 64,577 $ - $ $ (229,815) $ (145,701)
Pronram (1 IoAnmr IJ~I
7 50 CD-Contracted Svcs Counci Add $ 50 ,000 $ 50, 000 $ (129,815 $ (145,701)
6 5 CD - Neighborhood Matching 2Yrs, $ 15,000 $ 15,000 $ $ $ (99,815) $ (145,701)
~. i Partial
6 17 MS - IntemetlWeb Service $ - $ - $ 5,200 $ 5,200 $ (99,815 $ (140,501)
6 33 PS - Street Crime Division (2 2.00 $ 9,600 $ - $ 103,404 $ 103,404 $ (90,215) $ (37,097)
OIIie"",\- ~
6 34 PS - Criminal Intelligence 1.00 $ 4,800 $ $ 51,702 $ 51,702 $ (85,415) $ 14,605
Officer 11 officer) .
6 37 PS - Criminal Scene Tech (1 1.00 $ 2,705 $ . $ 49,352 $ 52,384 $ (82,710) $ 68,989
PSO)- ,2
6 49 Human Svcs ta $400 000 Cou1cI Add $ 94,000 $ 88 ,000 $ (82,710) $ 154,989
6 55 EDC Membershio Cou1cI Add $ 7,600 $ 7,600 $ (67,510 $ 154,989
5 28 PARCS - Comprehensive Partial $ 10,000 $ $ - $ - $ (57,510) $ 154,989
-
5 29 PARCS - Youth Athletics $ - $ - $ 11,000 $ 11,000 $ (57,510) $ 165,989
5 52 PSRC Membershio Counci Add $ 24,000 $ 24,000 $ (9,510 $ 165,989
5 53 Flaa Citv-maint flaos Counci Add $ 2,500 $ 2,500 $ (4,510 $ 165,989
5 56 Sister City Counci Add $ 2,000 $ 6,000 $ 3,490 $ 165,989
4 35 PS. Juvenile Case Filing 1.00 $ 4,600 $ - $ 51,702 $ 51,702 $ 8,290 $ 217,691
,. Ii nlli""r!
4 51 Arts Commission -restore fndo COlllCiAdd $ 35,000 $ 35,000 $ 78,290 $ 217,691
3 13 MS . Labor Contract 1 time in $ - $ 20,000 $ $ $ 98,290 $ 217,691
2000
3 36 PS - Criminal Analyst (Non- 1.00 $ $ - $ 42,474 $ 45,137 $ 98,290 $ 262,828
~m\
2 3 CM - Community 1 Yr $ 46,200 $ - $ - $ $ 144,490 $ 262,828
i 'i~n
1 31 PS - School Liaison (1 1.00 $ - $ - $ 62,073 $ 62,073 $ 144,490 $ 324,901
Officer)
0 2 CC - Contract LobbYist 1 Yr $ 20,000 $ - $ - $ - $ 164,490 $ 324,901
0 15 MS - Aerial Ortho- Delete Millis $ - $ - $ - $ $ 164,490 $ 324,901
0 23 PARCS - City Hall Space CM contingency $ 25,000 $ - $ - $ $ 189,490 $ 324,901
6 CD - Regional Air 1 Yr $ 75,000 $ $ $ $ 264,490 $ 324,901
~.
19 MS - Business License Fee $ - $ - $ (40,000) $ (40,000) $ 264,490 $ 284,901
41 PW - Street Maintenance 4.50 $ 16,370 $ - $ - $ (122,570 $ 280,860 $ 162,331
42 . PW - Deputy PVI/ Director 1.00 $ 7,835 $ - $ 49,411 $ 51,346 $ 288,695 $ 213,677
P",,~inn
PW - Emergency . 7,000 $ 288,695 $ 220,677
43 $ - $ . $ 7,000 $
44 PW - Intern $ - $ - $ 12,000 $ 12,000 $ 288,695 $ 232,677
'M 45 PW - Tree Replacement on-going at $ - $ - $ 10,000 $ 10,000 $ 288 695 t 242,677.
iJQA ¡;.n? lower level
11
SUMMARY OF CITY MANAGER RECOMMENDED PROGRAMS
Council Item 1----1999 Net~~e 2ÖOO---- t'--'--199:~t_O_?~ln:õõõ Cummulatlve Total
PrioritY Program - - Õ~~me -T-O-;'golno
Number Note
46 PW - Maintain New Street S I $ $
I ¡nhl" $ - ' 10,000 S 288,695 S 252,677
41 PW - New Traffic Sinnals $ - $ . $ 32,000 $ 44,000 $ 288,695 $ 296,677
48 Excess 1/2% Utility Tax $ $ - $ (487,497) $ (339.763) $ 288,695 $ (43,086)
currAntlv ""U<ried
54 Citv.wide Y2K Celeb-DiY Com Councl Add $ $ 288,695 $ 43,086
$ 288,695 $ 43,086
$ 288,695 $ 43,086
$ 288,695 $ 43,086
$ 288,695 $ 43,086
$ 288,695 $ 43,086
$ 288,695 $ 43,086
$ 288,695 $ 43,086
$ 288,695 $ 43,086
$ 288,695 $ 43,086
$ 288,695 $ 43,086
$ 288,695 $ 43,086
$ 288,695 $ 43,086
$ 288,695 $ 43086
'Tót3IGelleraIFlIl1d:: ;::::t f65'::: :",::f:':> >94ð2S8:: ::t:::::' :": 606321 :::f:::: : ",54241: f:' :,' 123:146 'S'::' 288;695:$,': : 43086
11/5/98 6:02 PM
NEWPROG.XLS Council Priority
CITY OF FEDERAL WAY
MEMORANDUM
Date:
To:
November 5, 1998
Federal Way City Council ,- I "
Iwen Wang, Management Services Director ~
Council Budget Question -- Discretionary Expenditures
From:
Subject:
Councilmember Kochmar requested information regarding the amount of City
. expenditures that are "discretionary" in nature. The question is difficult to answer as
many mandated services do not dictate outcomes or service levels, which leaves sufficient
discretion to the City Council. There are only four offices that are mandated by the RCW
(35A.13.010) for a Code-Council/Manager form of government: the city manager, a city
clerk, a chief of police or other law enforcement officer, and the function of legal counsel
for the city. One can consider that all other positions in the City are at Council's
discretion.
The City has approached the service level determination using a practical method by
comparing the City's service level against those of other cities and the County, and by the
level and frequency of complaints the City receives. A "base-line" staffing level was
established in 1996 to provide such basic municipal services.
Attached is a copy of the City's organizational chart showing this "base-line" staffing and
funding level by department and whether the functions provided are discretionary,
mandatory, or commitment and obligations of the City. Information of resources allocated
to each of the functional areas can be found in the division summary section of each
department's budget.
Also attached is information with regard to the sister city budget and the Public Safety
new programs.
Please let me know if you have any questions, need any clarification or additional material.
k:\Fin'*'QAIIO5.DOC
Key:
D= Discretionary
M= External Mandate or Legal Requirement
0= Commitments or Obligations
CMllegal services and litigation-oM
Legislative suppott--D
Prosecution--M
Municipal Court-oM
Provide legal counsel-D
Draft Contract and Ordinances--D
Neg. Contracts/RE transactions--D
98 Staffing:
99 Baseline:
00 Baseline:
9.0
1,621,872
1.673,903
On-going New Program:
DV Attorney (FTE)
9,016
1999-2000 Proposed Operations
1998
1999
2000
7.0
7.0
7.0
MAYORfClTYCOUNCIL .
:ut .. ..... 'ftOpOSCd
176,123
173,341
173,385
50,000
ClÛèf ExecU!iVè- Officer-M
Administer Citywidc Operations and Budget-D
Coordinate RCJrionai Affaira--D
'roooscd CM Rec.
1998 6.0 528,903
1999 6.0 541,648 46,200
2000 6.0 552,140 .
Contingency 1998 671,141
:Economic Development-D
:Land Use Management
Permit process--M
Legislative--M
Building Pcrmits & Inspcctions-M
Code Compliance--D
Human Services--D
CDBG Admin.--D
Neighborhood Develp Prog--D
98 Staffing: 27.0
99 Bäse/lne: 2,973,450
00 Bäsetlìie: 3,024.473
On-going New Program:
Building Inspcctor 93,000
Permit Tracking 18,000
UBC F= (108,000)
Financial planning & admin.-MID
City C1erk-M
Data Processing! GIS--D
Human Resources-D
Risk Managemcnt--D
MaillPrin tingIFl ce tlEq ui p men t - D
Hearing Examiner Coordination-D
Debt Service-O
98 Staffing: 25.0
99 Bmllne: 6,376,917
00. Bmllne: 6,405;597
On-going New Program:
GOyt Broadcastin 20,000
Web Page UpdAte 5,200
DP Support (FTE)
Business License
Audit
Recreation & athlctic programs-D
'Pad: maintenancc, operations &
dcvelopmcnt-D
Community evcnts-D
Public facility management &
dcvelopment-D
Dwnas Bay Center Operation--D
Open spacc managcment-D
98 Staffing:
99JWelille:
OOJW~IIIIe:
23.5
. 3.245;401
3,3ÜÜ40
On-going New Program:
Senior Lunch 25,000
YouthFce 11,000
Equipment Trail
5,000
I-Tune New Program:
RJC Court Hcaring
I-Tune New Program: 1 II-Tune New Program: Ill-Tune New Program:
51,600 I I Permit Tracking Sy 167,625 Debt Redemption 835,000 Matitenance 55,000
NeighboIDood Mat 15,000 Labor Contract 20,000 VariousImprov 66,310
Regional Air Strgy 75,000
99 CM Recommend:
00 CM Rccommend:
"nee:
99 Stamn ¡:
60,616
60,796
99 CM Recommen
00 eM Rc>co=
260;62,5
93,000
10.
99 CMRcc=
00 CM Rccomme
--;:
88;,200
(54,gOO)
28~O
99 S'tå1nn
26,0
99 CM Recpitirn
00 CM Recomm
f1]!; Change:
99 Stamn!!: .
. 1$1.~IÓ
91,5~1
Ðevelopment Serviccs Activities:
Permitting-M
Inspcction-M
Legislation--M
Maintenance, operating, & de-.ip
Public Right ofWays--D
Traffic Systerns-D
Surface Water Mgmt--M/D
Solid Waste/Rccycling--M/D
98 Staffing: 29.5
99 Bäsellne: 6.581,650
mlBj ;¡~Iú"Ú 6,729,669
On-going New Program:
Deputy Dircctor 57,246
Intern 12,000
StreetfI'raffic M& 42,000
EOC 7,000
SWM 151,440
SW 9,520
Street Crew 16,370
I-rune New Program:
Capital Equipment
99 CM Recomiii.e
00 eM Reconunc
295,516
128,814
Crimc analysis & prevention-D
Traffic safety education &
enforccrnent-D
Investigation-D
:Patrol-D
Emergency communication-MID
Community based safety and
cducation programs--D
98 S
99 Baseline:
00 Baseline:
On-going New Program:
School Liaison & Sc
Criminal intelligence
Strcct Crimc
Juvenile Case Special
Crime analyst
Crime scene
1- Tuu New Program:
Capital Equipment
West Way
Rainier Continental
Victim Aast
99CMReCòriiIDclld~
OO.CMReCOllllrlC!id:
105,417
51,102
155,106
51,702
42,474
98,703
38,910
57,118
57,118
64,577
?2Z,8~j
740,m
2$;7
ange: 7.0 II f]]!; Uaange: ~
99S",mn~: . 36.$ 99SW'fIng: . PI@;
K:Ifin\bienniaNrp\99LRP1.XLS Discretionary 1lI5f98 4:51 PM
MEMORANDUM
TO:
Federal Way City Council
Derek Matheson. Assistant to the City ManagØ;\IV-
FROM:
DATE:
November 5, 1998
SUBJECT:
Sister City Travel Questions
This memorandum provides clarification on the funding required to accommodate a potential Korean sister city.
The cuuentline item amounts in the City Manager's Proposed Budget are $6,000 in 1999 and $3,000 in 2000.
These amounts - which should be reversed to accommodate the usual practice of foreign travel in even-
numbered years - include the costs of foreign travel and the cost of hosting delegates for Hachinohe only.
Options for funding Korean sister city activities
Option #1 - Visit Hachinohe in 2000 as originally planned, and add a Korea leg to the trip. Host Japanese and
Korean delegations in 1999 and 2000.
.. Move $4,000 from 1999 to 2000, and add $2,000 to the year 2000 amount. Net additional cost =
$2,000.
Option #2 - Visit Hachinohe in 2000 as originally planned, add a Korea leg to the 2000 trip, and also visit
Korea in 1999 to sign a sister city agreement. Host Japanese and Korean delegations in 1999 and 2000.
..
Add $2,000 to the 1999 budget, and add $6,000 to the year 2000 budget. Net additional cost =
$8, 000.
Option #3 - Status Quo - Visit Hachinohe in 2000 as originally planned. Host Japanese delegations in 1999
and 2000. Do not travel to Korea or host Korean delegations in 1999 or 2000.
.. Switch the 1999 and 2000 amounts. No net additional cost.
1999 2000 Total Additional
Current Budget $6,000 $3,000 $9,000 -
Option 1 $2,000 $9,000 $11,000 $2,000
Option 2 $8,000 $9,000 $17,000 $8,000
Option 3 $3,000 $6,000 $9,000 $0
c:
Philip Keightley, Deputy City Manager
Iwen Wang, Management Services Director
DEPARTMENT OF PUBLIC SAFETY
MEMORANDUM
DA TE:
November 5,1998
TO:
FROM:
Federal Way City Council
Brian J. Wilson, Acting Chief of poli~.v;¡,4'"
SUBJECT:
Public Safety Programs - Additional Information
The City Manager has asked me to provide clarifying infonnation regarding Public Safety
positions currently under consideration by the Council.
Public Safety staffing levels are impacted by service demands and our need to dedicate resources
to address crime, community issues, and prevention initiatives to reduce public safety demands
for service. Specific resources dedicated to schools, neighborhood centers, victim assistance,
intelligence, investigative units, and patrol enable us to make a greater impact on crime and
improve the quality of public safety within the community.
The following represents additional infonnation about the Public Safety positions now under
consideration by Council:
#35 Juvenile Case Filing Specialist (1 Officer)
From July 1997 through July 1998,2,238 cases have been assigned to 11 detectives in the
Criminal Investigations Division. This represents an average of203 cases assigned to each
detective which materially contributes to untimely delays in investigations. This position will
especially focus on juvenile crime and provide for quicker processing and execution of cases for
juvenile prosecution.
#36 Crime Analyst (Non-Sworn)
This position will collect, analyze, and distribute crime infonnation to provide patrol officers and
detectives with current infonnation pertaining to their respective beats and areas of
responsibility. Timely information provided by this position will enhance our problem oriented
policing initiatives, help our ability to identify persons responsible for criminal activity, and
enable us to allocate personnel resources more efficiently and effectively.
#33 Street Crime Division (2 Officers)
Three officers are requested to augment patrol and investigative units to specifically address the
inspection of liquor and gambling establishments, community events requiring additional police
services, demands for service in city parks, and allow beat assigned patrol officers to maintain
community policing initiatives in their respective beats. This unit will allow us maintain district
patrol staffing levels without reducing the current level of service delivery.