Res 93-137
RESOLUTION NO. ~
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF FEDERAL WAY, WASHINGTON, AMENDING
RESOLUTION NOS. 92-92, 92-98, 92-110 92-116
AND 92-126, SETTING FORTH CITY COUNCIL
PROCEDURES BY AMENDING THE COUNCIL VOTE
NECESSARY TO SUSPEND THESE RULES, AND BY
AMENDING THE APPOINTMENT PROCESS FOR CITY
ADVISORY COMMITTEE APPOINTMENTS.
WHEREAS, RCW 35A.2 authorizes a city Council to determine
its own rules and order of business; and
WHEREAS, the city council Rules of Procedure were adopted
January 21,
1992,
and amended March 17,
1992,
May 19,
1992,
July 21, 1992, and December 15, 1992;
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
section 1.
The Council Rules of Procedure, section 23,
is amended as follows:
SECTION 23.
SUSPENSION AND AMENDMENT OF RULES
23.1
Any provision of these rules not governed by state law or
ordinance may be temporarily suspended by a two-thirds
1l11l majority vote of the Council.
23.2
These rules may be amended, or new rules adopted, by a
majority vote of the Council.
section 2.
Council Rules of Procedure, section 20, is
amended as shown on Exhibit A attached hereto and incorporated by
this Feference.
RESOLUTION NO.
93-137
, PAGE 1
COpy
section 3.
The amended city council Rules of Procedure
shall be effective as of the date of passage of this Resolution.
RESOLVED by the City Council of Federal Way, Washington,
this 20th day of
April
, 1993.
CITY OF FEDERAL WAY
~'??I~
MA OR, ROBERT STEAD
WANEY, CMC
APPROVED AS TO FORM:
~J~
CITY ATTORNEY, CAROLYN A.
LAXE
FILED WITH THE CITY CLERK: April 1, 1993
PASSED BY THE CITY COUNCIL: April 20, 1993
RESOLUTION NO.: 93-137
MAIl YK\RESIR ULBSPR 0 .AM2
RESOLUTION NO.
93-137
, PAGE 2
EXHIBIT A
SECTION 20.
20.1
20.2
20.3
20.4
20.5
20.6
CITY ADVISORY COMMITTEES
Federal Way I s commissions, committees and task forces
provide an invaluable service to the city. Their advice
on a wide variety of subjects aids the Mayor and
Councilmembers in the decision-making process. Effective
citizen participation is an invaluable tool for local
government.
These advisory bodies originate from different sources.
Some are established by ordinance while others are
established by motion of the City Council. It is at the
discretion of the Council as to whether or not any
advisory body should be established by ordinance.
Federal Way advisory bodies bring together citizen
viewpoints which might not otherwise be heard. Persons
of wide-ranging interests who want to participate in
public service but not compete for public office can be
involved in governmental commissions, committees and task
forces. These bodies also serve as a training ground or
stepping stone for qualified persons who are interested
in seeking public office.
As Federal Way advisory bodies have been formed during
since incorporation, the adoption of uniform rules of
procedure is necessary to assure maximum productivity.
The following policies govern the city's advisory groups;
some of these advisory groups may have more specific
guidelines set forth by ordinance or resolution, or at
times Øystate law.
Every advisory body, when it is formed, will have a
specific statement of purpose and function, which will be
re-examined periodically by the city Council to determine
its effectiveness. This statement of purpose is made
available to all citizen members when they are appointed.
The size of each advisory group is determined by the City
Council and the size is related to its duties and
responsibilities. Another determination to be made prior
to formation, is the cost impact for City staffing a
proposed advisory body.
RESOLUTION NO.
93-137,
, PAGE 3
20.7
20.8
20.9
20.10
20.11
20.12
20.13
20.14
20.15
The Council may dissolve any advisory body that, in their
opinion, has completed its working function or for any
other reason.
Members of all advisory bodies are appointed by the
Councilmembers during a regularly scheduled meeting.
'Phe }layer, ~i th the aà..-iee aRà eaRscRt af the ci t.y
Ce~Reil, ~ill àet.ermiRe the memBer seleetiaR praeesB.A
Standina Committee consistina of each Council Committee
Chairman shall be convened to review. interview and
recommend Citizen Advisorv Committee appointments to the
Citv Council at a reqularlv scheduled meetina. Anv
CouncilDerson who shall attend the Dublic interview
session shall be eliaible to vote on the recommendation
to be made to the full Council. A quorum of three
Councilpersons shall be required to forward any
recommendation to the full Council.
The city Council may approve reappointment of citizens
wishing second terms subject to any limits established by
ordinance or other laws.
Councilmembers will raise any concerns about any
recommendation prior to the City Council meeting that is
scheduled for the approval of the appointment.
Vacancies are advertised so that any interested citizen
may submit an application. Applicants are urged to be
citizens of the City of Federal Way, but applications
from residents living outside of the corporate boundaries
also receive consideration under certain circumstances.
councilmembers are encouraged to solicit applications
from qualified citizens. Applications shall be available
from the Office of the city Clerk.
Applications of citizens not recommended for appointment
to an advisory body will be kept in a Talent Bank
maintained by the Office of the City Clerk, and
reconsidered whenever a position becomes available
consistent with the applicant's qualifications.
Lengths of terms vary from one advisory body to
another, but in all cases overlapping terms are intended.
On special work task forces, where a specific project is
the purpose, there need not be terms of office.
Newly appointed members will receive a briefing by the
commission, committee or task force chairperson and/or
city staff, regarding duties and responsibilities of the
members of the advisory body. This will include a review
of the city of Federal Way Ethics Resolution. Each
RESOLUTION NO.
93-137
, PAGE 4
20.16
20.17
20.18
20.19
20.20
20.21
20.22
newly-appointment member will receive an information
packet which will include a Certificate of Appointment
signed by the Mayor, a commission, committee or task
force membership list, responsible City staff member,
statement of purpose for the advisory body which may
include an ordinance, resolution or bylaws, and a copy of
the City of Federal Way Ethics Resolution.
All advisory bodies will be responsible for adopting
their operating policies consistent with the establishing
resolution or ordinance.
All meetings of advisory bodies are open to the public in
accordance with the public meeting laws of the state of
Washington which requires a minimum 24-hour advance
notice; no advisory committee will schedule a meeting
earlier than 7:00 a.m..
The number of meetings related to business needs of the
advisory group may be set by the individual body, unless
set forth in a resolution or ordinance. Notice of all
meetings, including date, time, place and principal
subjects to be discussed will be published in accordance
with the public meetings laws of the state of Washington
and the policies of the city of Federal Way.
The advisory body chairperson will be responsible for
coordinating the meeting agendas with the appropriate
City support staff.
Minutes will be kept of all meetings in accordance with
the public meeting laws of the state of Washington. The
appropriate city support staff will be responsible for
preparation of the minutes of each advisory committee
meeting.
Excessive absenteeism, excluding illness or required
travel, is cause for the removal of an advisory body
member. Three (3) consecutive absences will be
considered resignation from the body unless prior to the
third absence, the member has requested, and been
granted, an excused absence. The advisory body granting
the excused absence will determine the validity
of the request.
Members may resign at any time their personal
circumstances change to prevent effective service.
Members may be removed, from any advisory committee,
prior to the expiration of their term of office, by a
majority vote of the city Council.
RESOLUTION NO.
93-137
, PAGE 5
20.23
20.24
20.25
20.26
20.27
20.28
A quorum for conducting business is a simple majority of
the membership of the advisory body.
All members of advisory bodies should be aware of the
need to avoid any instance of conflict of interest. No
individual should use an official position to gain a
personal advantage.
Lobbying efforts by any advisory bodies on legislative,
or political, matters should first be checked for
consistency with existing City policy by contacting the
city Manager's office. In the event a position is taken
that differs from that of the City's policy, an advisory
body acting as an official body of the city of Federal
Way, cannot represent that position before another body,
i.e., the state Legislature or the King County Council.
An individual member is free to voice a position, oral or
written, on any issue as long as it is made clear that he
or she is not speaking as a representative of the City of
Federal Way, or as a member of his or her commission,
committee or task force.
Members of advisory bodies are encouraged to attend city
council meetings to keep abreast of council actions.
The City Council transmits referrals for information or
action through the City Manager to the advisory groups.
These advisory groups transmit findings, reports, etc.,
to the City Council through the City Manager.
While the city staff's role is one of assisting the
commission, committee or task force, the city staff
members are not employees of that body. The city staff
members are directly responsible to his or her Department
Director and the city Manager.
RESOLUTION NO.
93-137
, PAGE 6