Res 93-145
RESOLUTION NO.
93-145
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF FEDERAL WAY, WASHINGTON, ESTABLISHING A
CAPITAL PROJECT REVIEW POLICY.
WHEREAS,
as a new and developing city,
The City of
Federal Way may find the need to construct a Capital Improvement
Project; and,
WHEREAS, Capital Improvement Project planning will be
enhanced by the establishment of a defined policy to increase the
efficiency in the approval process for any capital Improvement
Project; and
WHEREAS, any capital improvement approval process may
provide for inclusion of the appropriate city advisory committee,
and appropriate input from staff in order that the City Council may
make capital improvement project decisions based upon the best
available information; NOW THEREFORE
THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON
DO HEREBY RESOLVE AS FOLLOWS:
section 1.
Definition of CIP Proiect.
Capital projects are
defined as those capital projects included in the city's City
Improvement Plan, or whose size and scope are such that they should
be included in the City Improvement Plan.
This policy shall apply
only to those projects which are defined as City Improvement
Projects.
RES # 93-145
- PAGE 1
COpy
Section 2.
predesian Phase.
In instances where an advisory
commission exists, the project concept, along with the proposed
project scope and an implementation process including public input
opportunities,
shall be presented to the appropriate advisory
commission prior to entering into the preliminar~ design phase.
The advisory commission shall formulate a recommendation to be
forwarded to the Regional Affairs/City Improvement committee of the
city Council.
Capital Improvement Projects will be presented to the Regional
Affairs/city Improvement Committee prior to entering into the
preliminary design phase.
Such presentation shaYl inc1.ude. a
proposed project scope and implementation process, including public
input
opportunities
as
well
as
the
advisory
commission
recommendation, if any.
The Council Committee shall formulate a
recommendation
regarding
the
project
and
shall
forward
such
recommendation to the full Council for action.
staff shall proceed
with design of the project only after receiving Council approval to
proceed.
Section 3.
Preliminarv Desian Phase.
At the conclusion of
preliminary design, the appropriate advisory commission, if any,
shall receive information on the design and cost estimates.
The
project and preliminary cost estimates shall be reviewed by the
Regional Affairs/City Improvement Committee, which shall forward
its recommendation regarding preliminary design approval to Council
for action.
The appropriate advisory commission, if any, shall be
advised
of
the
time
and
place
of
the
Regional
Affairs/City
RES #
93-145
- PAGE 2
Improvement Committee meeting, and may attend or be represented at
the Commission's discretion.
Section 4.
Final Desian Phase.
At approximately 85% of
design completion, the project shall be returned to the Regional
Affairs/City Improvement Council Committee where the-project, cost
estimate, and bid proposal shall be reviewed.
At that time, any
alternatives which are proposed to be in the bid package should be
explained and approved by the Committee.
The Committee shall then
make a recommendation to the full Council, on the Council consent
agenda, that a date be established to accept bids.
section 5.
Construction Bid Phase.
Bids shall be opened at
the established time.
Staff will evaluate the bids.
A staff
recommendation as to award of the bid shall be formulated and
transmitted
to
the
Regional
Affairs/City
Improvement
Council
Committee at its next regular or special meeting.
The Committee
shall review the bids and staff recommendation and shall forward
its recommendation to the full Council on Consent Agenda for award
of the bid.
Council shall award the bid and authorize the city Manager to
enter into necessary contracts.
Section 6.
ExemDtions.
The Councilor Council Committee may
modify the above process in emergencies or when time is of the
essence and for simple projects
(Le., traffic signals,
signal
coordination project, asphalt overlay).
Such modification to the
process should be approved during the predesign phase.
RES #
93-145
- PAGE 3
.,.,._'_.,-----,._,------_u._---
Section
7.
Effective
Date.
This
resolution
shall
be
effective upon passage by the city Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, this 6th day of July, 1993.
CITY OF FEDERAL WAY
~~CJl ~
MAYOR, ROBERT STEAD
, CMC
~~ M ro ro~,
S ~EY'~A. LAKE
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO. 93-145
June 30,1993
July 6,1993
¡,\LAlKA THLEER IRESOICAPIT AL,RES
RES # 93-145
- PAGE 4