Res 00-310�
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RESOLUTION NO. 00-310
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASHINGTON, AUTHORIZING
ACCEPTANCE OF MONIES AND DIRECTING EXECUTION
OF AGREEMENTS TO ACCEPT FUNDS FROM VARIOUS
STATE AND COUNTY SOURCES FOR ESTABLISHING
PROJECTS WITHIN THE SOLID WASTE AND RECYCLING
FUND.
WHEREAS, cities are charged with providing and maintaining public projects
necessary to maintain and improve the public health, safety and welfare; and
WHEREAS, the financial resources of cities to provide these necessary service and
improvements are limited; and
WHEREAS, various state and county sources have special funds available to
supplement city projects, which are awarded on a population allocation and project specific basis;
and
WHEREAS, the City staff has aggressively pursued obtaining these funds in order
to maximize the local public benefits of these funds; and
WHEREAS, the grants identified herein will net the City of Federal Way a total
of One-Hundred Ninety-five Thousand Nine Hundred fourteen Dollars and No/ 100 ($195,914.00);
and
WHEREAS, the City commits to accountability by measuring and quantifying the
results of the funded programs;
Res . # 00-310, Page 1
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NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY
HEREBY RESOLVES AS FOLLOWS:
Section 1. Agreements Authorized. For all projects identified in Column 1 of
Elchibit A, attached hereto and incorporated herein by this reference, the City Manager or his or
designated representative is authorized and directed to develop scopes of work and execute such
agreements with the agencies identified in Column 2 of E�ibit A as are necessary to accept the
grant monies identified in Column 3 of Exhibit A.
Section 2. Receipt of Funds Authorized. The City Manager or his or her designee
is hereby authorized to receive the grant monies identified in Column 3 of Exhibit A attached
hereto.
Section 3. Creation of Solid Waste Project Grant Funds Authorized. At the time
of execution of each agreement and acceptance of the grant funds specific to that agreement,
separate projects shall be established within the Solid Waste and Recycling Fund, into which
monies specific to that grant project shall be deposited.
Section 4. Manager Shall Administer Funds. The City Manager or his or her
designated representative shall have responsibility for the administration of the grant monies
received.
Section 5. Identification of Source Funds. The approximate amounts and
anticipated sources of revenue for the grant fund projects are identified in E�ibit A attached
hereto.
Section 6. Severabilitv. If any section, sentence, clause or phrase of this resolution
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such
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invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this resolution.
Section 7. Ratification. Any act consistent with the authoriry and prior to the
effective date of the resolution is hereby ratified and affirmed.
Section 8. Effective Date. This resolution shall be effective immediately upon
passage by the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, this 4th day of .Tanuary ,� 2000.
CITY OF FEDERAL WAY
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AYOR,
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ATTEST:
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CITY CISERK, N. CHRISTINE GREEN, CMC
APPROVED AS TO FORM:
ATTORNEY
e
FILED WITH THE CITY CLERK: 12/30/99
PASSED BY THE CITY COUNCIL: 01/04/00
RESOLUTION NO. 00-310
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Res . # 00-310, Page 3
Exhibit A
CITY OF FEDERAL WAY SOLID WASTE & RECYCLING DIVISION — YEAR 2000 GRANT PROJECTS AND AMOUNTS
Column 1
GRANT/PROJECT
SOURCE
Column 3
GRANT
AMOUNT
2000/2001 Coordinated Prevention Grant Department of Ecology $86,538
For Home Compost Bin Distribution, Regional Yard Waste Reducdon
Promotion Project, Electronics Recycling Project, Waste Reduction and
Recycling Options Promotion, and Integrated Pest Management Education
Outreach
2000/2001 Waste Reduction and Recycling Program Grant King County Solid Waste $41,616
Home Compost Bin Distribudoq Regional Yard Waste Reduction Division
Promotion Project, Electronics Recycling Project, Waste Reduction and
Recycling Options Promotion, and Integrated Pest Management Education
Outreach
' 2000 City Optional Program -- Business Recycling Program King County Solid Waste $12,182
Grant Division
(for business recycling outreach including "on-call" outreach, and Green
Works membership promotion)
2000 City Optional Program -- Special Recycling Events Grant
(for operating two Special Recycling Events) ""`
2000 Local Hazardous Waste Management Program Grant
(for operaling two Special Recycling Events, and support of Regional
Waste Reduction Promotion Project) '
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Column 2
King County Solid Waste
Division
King County Local.
Hazardous Waste
Management P
Total
$13, 608
$41,970
� $195,914
Column 4 Column 5
MA.TCH TERM
REQUIRED
$57,692 1/1/00 to 12/31/O1
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$0 1/1/00 to 12/31/00
(term may extend
into 2001)
$0 � 1/1/00 to 12/31/00
$0 1/1/00 to 12/31/00
$0 1/1/00 to 12/31/
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MEETING DATE: January 4, 2000
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CITY OF FEDERAL WAY
City Council
AGENDA ITEM
. SUBJECT: Year Z000 Grant Approvals f'or the Solid Waste/Recycling,Division of Public Works ..._... ....
.. ......................................................................... . ... ........................._......................
CATEGORY:
BUDGET IlVIPACT:
X CONSENT X RESOLUTION Amount Budgeted: $
_ORDINANCE STAFF REPORT Ezpenditure Amt: $
BUSINESS �PROCLAMATION Contingency Reqd: S
HEARING STUDY SESSION
FYI OTHER
ATTACHMENTS: Memorandum w/attachments to the December 15, 1999 meeting of the
Finance/Economic Development/Regional Affairs Committee (FEDRAC)
. Draft Resolution to Accept Grants
.... ....... .... .... ..... ....................................................................................................----......
SUMMARYBACKGROUND: Five grants totaling $195,914 are available in 2000 and continuing into 2001
to support waste reduction and recycling programs for area residents and businesses. Public Works Department
staff filed applications and scopes of work to reserve the available grant funds.
The grants are consistent with those awarded in prior years. Attachment 1 to the Committee Memorandum
contains brief descriptions of each gant and its associated projects; Attachment 2 provides a summary ofgant-
funded programs which served the Federal Way community in 1999.
Attached is a draft Resolution to accept the 2000/2001 grant funds and authorize the City to enter into
. a�reements with the a�encies . ,......._.
................... .............................................................................................---......
CITY COUNCIL COMMITTEE RECOMMENDATION: At its December 15, 1999 meeting, the
Finance/Economic Development/Regional Affairs Committee approved forwarding the following
recommendations to the January 4, 2000 City Council meeting:
1. Approve the 2000/2001grant applications and programs;
2. Prepare the attached draft resolution;
3. Authorize enterin� into a�reements with the �rant sources bx adoptin� the attached Resolution.
. ........................................ ........... ...................................................
CITY MANAGER RECOMMENDATION: Approve the Coun�il_Committee recommendation.
_ -- - - -
APPROVED FOR INCLUSION IN COUNCIL PACKET:
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(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
�APPROVED�
_DENIED
_TABLED/DEFERRED/NO ACTION
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COUNCIL BILL #
lst Reading
Enactment Reading
ORDINANCE #
RESOLUTION #
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CITY OF FEDERAL WAY -- CITY COUNCIL
FINANCE/ECONOMIC DEVELOPMENT/REGIONAL AFFAIRS COMMITTEE
Date: December 7, 1999
From: Cary M. Roe, Public Works Director ��"'1
Rob Van Orsow, Solid Waste & Recycling Coordinator� .`y��,
Subject: Solid Waste and Recycling Division Z000/2001Grant ApprovaLs
Executive Summarv:
Five grants totaling $195,914 are available in 2000/2001 to support waste reduction and recycling
programs for area residents and businesses. Public Works Department staff has already filed
applications and scopes of work to reserve the available grant funds. This memorandum and its
attachments summarize these grant projects. The Committee is requested to review these grants and
forward this item for adoption by the City Council.
Discussion:
The 2000/2001 grants are consistent with grants accepted in prior years. Attachment 1 contains brief
descriptions of each grant, its associated source and amount. Attachment 2 provides a summary of
grant-funded programs which served the Federal Way community in 1999. As in prior years, the City
Council is asked to adopt a resolution to accept the grant projects and funds, and provide authority
to enter into agreements with grant agencies.
Recommendation for Committee •
Approve the 2000/2001 Solid Waste and Recycling Division grant applications and
programs;
2. Direct staff to prepare the appropriate resolution for acceptance of these grants from the
various agencies;
Forward this item to the January 4, 2000 City Council meeting consent agenda with a
recommendation for adoption of the appropriate Resolution.
APPROVAL OF COMMITTEE REPORT:
Committee Chair: Mary Gates Committee Member: Jeanne Burbidge
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Committee Member: Li�ada Kochmar ,'
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Attachment �
2000/2001 SOLID WASTE & RECYCLING GRANT APPLICATIONS AND PROGRAMS
1. 2000-2001 DEPARTMENT OF ECOLOGY COORDINATED PREVENTION (CPG�
GRANT
The grant focuses on five projects: Home Compost Bin Distribution, Regional Yard Waste
Reduction Promotion Project (continuation), Electronics Recycling Project, Waste Reduction
and Recycling Options Promotion (which includes production of the annual "Recycling
Options" flyer), and Integated Pest Management outreach. This grant totals $86,538 over
two years, and provides 60% funding, with a 40% match requirement. The majority of the
match for the CPG projects will be provided by the WR/R Grant, with the balance coming
from the LHWMP gant.
2. 2000/2001 KING COUNTY "WASTE REDUCTION AND RECYCLING" PROGRAM
GRANT
This new grant replaces funding provided by the 1996-1999 grant of the same name. The
2000/2001 King County Waste Reduction and Recycling (WR/R) Grant focuses on the same
projects outlined above for the CPG grant. This grant totals $41,616 in 2000. The term of this
grant is anticipated to extend into 2001, with potential for an additional funding allocation for
2001.
3. 2000 KING COUNTY "CITY OPTIONAL PROGRAM" BUSINESS RECYCLING
PROGRAMI
The 2000 King County "City Optional Program" Business Recycling Program Grant allocates
$12,182.00 with no match requirement. This grant will focus on waste reduction and
recycling outreach to businesses through "on-request" outreach and promotion of model-
business recycling practices.
4. 2000 KING COUNTY "CITY OPTIONAL PROGRAM" (RECYCLING EVENTS�
The 2000 King County "City Optional Program" Special Recycling Collection Event Grant
allocates $13,608.00 with no match requirement. This funding will cover costs for operating
two special recycling collection events in Federal Way during 2000 (scheduled for spring and
fall). These events will provide residents with a convenient method to recycle a wide variety
of recyclable materials that are not normally collected at curbside.
5. 2000 LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM GRANT
The Seattle-King County Department of Public Health 2000 Loca1 Hazardous Waste
Management Program (LHWMP) Grant allocates $41,970.00 with no match requirement.
This grant will primarily supplement funding for the Special Recycling Events and Integrated
Pest Management outreach, and also support the Regional Yard Waste Reduction Promotion
Project.
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Attachment 2
CITY OF FEDERAL WAY - PUBLIC WORKS DEPARTMENT
Solid Waste & Recycling Division
1999 Grant Progress Report
I. Special Recycling Events
Funded by: Kirtg County Solid N'aste Division "City Optional Program -- RecyclingEvents " Grant,
and King County "Local Hazardous Waste Management Program " Grant.
Two Special Recycling Collection Events were held: Spring (May 15) which attracted 400
participants, and Fall (September 11) which attracted 386 participants. Both events were held at the
South Federal Way Park and Ride. The type and tonnage of materials collected and recycled is
shown in the following table.
SPRING 99 FALL 99
TYPE OFMATERIALS TONS TONS
Appliances 5.44 8.31
Automobile/Marine Batteries 1.62 1.69
Used Motor OiUMized Petroleum Products 3.00 2.96
Antifreeze .79 1.00
TSres 2.23 2.61
Used Oii Filters .22 .44
Teatiles and Reusable Household Goods 1.87 1.87
Scrap Wood/ 46.63 32.14
Yard Debris
TOTAL TONS 61.8 51.0
NUMBER OF PARTICIPANTS 400 386
II. Business Recycling Program
Funded by: King County Solid Waste Division
Program " Grant.
"City Optiorral Program -- Business Recycling
Project Activities through November 1999 for the City of Federal Way's Business Recycling
Program aze summarized below. City staff completed the following activities, without the use of
an outside consultant as had been used in prior years.
A. Phone Book Advertisement
City staff coordinated with King County on the development of a"Yellow Pages"
advertisement in the U.S. West Directory. As a result of this advertisement, 23 businesses
conta.cted the City requesting assistance with recycling issues. The advertisement also
generated numerous calls from residents seeking recycling options.
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B. "On-Call" Outrea� •
A total of 75 businesses received "on-call" outreach. These businesses were provided with
information, recycling containers, and guidance on how to start or maintain waste
reduction and recycling programs, as appropriate.
C. Business Recycling Information Flyer
A flyer promoting waste reduction and recycling practices was produced in late 1999. The
flyer also highlights a new inexpensive option for cardboard recycling offered by the
franchised hauler. This flyer will be distributed to 1400 businesses at year end.
D. Database Support, Reporting and Tracking System
All assistance, outreach and follow-up activities were recorded into the Grantor Agency's
County-wide tracking system.
III. 1999 Multi-Family Recycling Program
Funded by: The King County Solid Waste Division - Waste Reduction and Recycling Grant, and the
Department of Ecology - Coordinated Prevention Grant and Referenda 26/39 Grant.
This project focuses on boosting recycling rates for the multi-family residential sector.
A. Program Implementation
Through 1998, proposals which add or expand the level of recycling service were prepared
and reviewed with a11 Multi-family property managers in Federal Way. During 1999, those
proposals were actively followed up with the remaining complexes which had yet to make a
decision on program implementation.
B. Promotional Materials Development
In addition to the wide array of promotional materials that were developed as part of the
earlier phase of this project, specific materials were developed to assist each complex in
overcoming their specific program implementation challenges.
C. Equipment
�ecycling Containers (Bags)
The durable, washable woven-plastic recycling bags continue to be distributed to complexes.
Each is printed with instructions, as well as a list of what to recycle and discard. These bags
require very little space and are considerably less expensive than the three-bin system used
in single-family dwellings.
Lid Chutes
Staff worked with the franchised hauler to modify recycling dumpsters to make them more
"recycling friendly" by installing locking lids with specialized chutes and slots for recycling
cardboard. These modifications are designed to reduce contamination and deter illegal
dumpers.
This equipment was procured in 1997. In 2000, excess unused equipment may be made
available for use in other recycling programs, notably office paper recycling programs at area
businesses, or similar multi-family recycling programs offered in unincorporated King �ounty.
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D. Outreach Progr� •
City sta.ff continued implementation of the comprehensive outreach program at participating
complexes, including: .
• Developing a customized "Recycling Kick-Off Announcement" letter printed on bright
paper and distributed to each resident a few days prior to progam implementation, along with
a refrigerator magnet printed with recycling basics. This letter encourages participation in the
recycling program directly from the complex managers (as opposed to relying only on the
City's brochure) and helps to announce the progam kick-off date and recruit volunteers.
• Distribution of the recycling bags, educa.tional brochures, and translations of the brochure
into eight languages to specified residents, as appropriate.
• Provision of durable signs posted near recycling dumpsters instructing residents how to
recycle; stickers with similar information were ai�xed to recycling containers prior to
delivery.
City staffcontinues to regularly follow-up with managers following program implementation
in order to prompt the highest diversion levels possible.
E. Expected Diversion of Recyclables From Multi-Family Complexes
The implementation/e�cpansion of recycling services at 53 complexes (as of November 1999)
will result in a total diversion of 3,515 cubic yards of recyclable material each year.
IV. Household Hazardous Waste Education
Funded by: King County "Local Hazardous Waste Management Program "(LHWMP) Grant.
Staffworked with LHWMP to develop a survey of County residents to deternune a baseline level of
awareness about pesticide use reduction strategies (known as "Integrated Pest Management," or
IPNn. This survey will be conducted in late 1999 and early 2000. Its results will help to guide this
ongoing project in 2000. The anticipated outcome is a reduction in the generation ofwaste fuel which
then requires disposal as hazardous waste.
In addition to a residential IPM focus, City operations will also be reviewed in 2000 to deternune how
to enact potential improvement in the City's IPM program. This will aid in enabling the City to
respond to the listing of salmonids as endangered species.
V. Backyard Compost Bin Distribution to Federai Way Residents
Funded by: The King County Solid Waste Division - Waste Reduction and Recycling Grant, and
the Depariment of Ecology - Coordinated Prevention Grant
An RFP process resulted in retaining RPM, Inc. of Redmond, WA to provide a compost bin
"truckload sale" for Federal Way residents. A direct-mail piece was developed and sent to all single-
family residents to promote the event. 840 bins were distributed during the six-hour event held June
13, 1998, with a remaining 103 bins reserved for distribution on an as-requested basis. The
availability of the reserved bins is promoted via the "options" brochure, the City's e-mail address, the
City's new public access channel bulletin board; and during community events. Through September
1999, 69 of the remaining bins were distributed for a total of 909 bins distributed during 1998-1999.
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VI. Waste Reduction & l�ecycling Options Brochure •
Funded by: Department of Ecology Coordinated Prevention Grant
This brochure informs Federal Way residents of the 1999-2000 winter yard waste service schedule,
while increasing awareness of other available waste reduction, recycling, disposal and household
hazardous waste options. Staff completed revisions of the Options for Recycling and Disposal
brochure for the latest version, and the City's graphics coordinator completed the layout. More than
19,000 brochures were distributed.
VII. Recycling Program Community Outreach and Grant Reporting Administration
Funded by: Department of Ecology - Coordinated Prevention Grant, and the SW&R Fund (106)
City staffprovided information to residents interested in recycling and hazardous materials disposal
options on an ongoing basis. A display featuring information on waste reduction and recycling and
hazardous waste prevention was set up and staffed at the community events listed below. The
display was updated regularly and promotional items such as refillable mugs, automobile litter bags
made in part with recycled plastic, and recycled-content writing pens were distributed. These grant-
funded items serve to create interest in the information available at the display booth.
► Federal Way Chamber of Commerce-Business Trade Show at the SeaTac Mall.
► Federal Way Family Fest Steei Lake Park at Steel Lake Pazk.
► Federal Way Community Safety Fair at the SeaTac Mall.
► International Community Service Expo at the SeaTac Mall.
VIII. Yard Waste Reduction (a.k.a. `Grasscycling') Promotion Campaign and Mower Sales
Funded by: The King County Solid Waste Division - Waste Reduction and Recycling Grant, and
the Department of Ecology - Coordinated Prevention Grant
Grant funds also supported the regional Grasscycling campaign which culminated in March 1999. The
campaign resulted in the subsidized sale of mulching lawnmowers and the recycling of old gas
mowers in Puget Sound. The events were well received, and again received a lot of inedia attention
-- 22 stories on television alone. Overall, sales were down about 25% from 1998, with a total of
3,326 mowers sold (vs. 4,600 in 1998). A summary of the four 1999 events follows:
GRASSCYCLING CAMPAIGN 1999
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Total number of used gas mowers recycled 3,000 (estimated)